HomeMy WebLinkAbout25zCC - AGMT - ENVIRONMENTAL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2014
TITLE:
AMEND AN AGREEMENT FOR
CONTRACTED ENVIRONMENTAL
SERVICES WITH PLACEWORKS
(STRATEGIC PLAN NOS. 3,2; 5, 3)
CITY MA GER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
F—IT2001TOMWO
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on Od Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
91i4001EXI 7
Authorize the City Manager and Clerk of the Council to execute the attached amendment to the
agreement with PlaceWorks to prepare an Environmental Impact Report and related technical
studies for the Harbor Corridor Specific Plan for a period no longer than six months for an
additional amount of $13,240 not to exceed a total contracted amount of $175,374, subject to
non- substantive changes approved by the City Manager and City Attorney.
In 2010 the City, with the assistance of a successful grant award from the Southern California
Association of Governments (SCAG) and consultation from PlaceWorks, kicked off the Harbor
Corridor Specific Plan study. The scope included analysis of the existing zoning, land use and
transit. The scope also included extensive outreach to the community through a series of
workshops, fairs and neighborhood meetings. Due to the potential for significant environmental
impacts, an environmental impact report (EIR) was required for this project pursuant to the
California Environmental Quality Act.
A Request for Proposal was circulated to qualified environmental firms in 2010 as a part of the
Harbor Corridor Specific Plan project. In 2010, City Council approved an agreement with
PlaceWorks for $152,184 for contracted environmental review for the Harbor Corridor Specific
Plan.
During the Draft EIR review period, comments were received from the Orange County Sanitation
District requesting further analysis of the sewer trunk lines. In addition, it was necessary to
include a Water Supply Assessment in compliance with SB 610 (Senate Bill 610) requiring water
assessment in conjunction with the Draft EIR. These additional items resulted in an amendment
to the agreement be executed with Place Works for $9,950.
At the City Council meeting on September 16, 2014, a number of revisions and additions were
identified for follow -up action prior to finalizing the plan. These changes included modifications
to the Development Standards to increase the permitted building height, setback /building
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Amend an Agreement with Place Works
October 21, 2014
Page 2
separation standards and additional building types (tower -on- podium). Included with these
revisions will be additional illustrations within the plan showing examples of the increased
building heights and step backs. Lastly, the EIR will be updated to reflect these revisions.
Environmental Impact
The awarding of a contract for preparation of an environmental impact report and zoning
amendment is statutorily exempt from CEOA.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's effort to meet Goal No. 3 Economic Development,
Objective No. 2 (create new opportunities for business /job growth and encourage private
development through new General Plan and Zoning Ordinance policies), and Goal No, 5
Community Health, Livability, Engagement and Sustainability, Objective No. 3 (to facilitate
diverse housing opportunities and support efforts to preserve and improve the livability of
neighborhoods).
FISCAL IMPACT
Funds in the amount of $13,240 are available in the Planning and Building Agency account for
other contractual services (account no. 01116510- 62300).
Karen Haluza
Interim Executive Director
Planning and Building Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services AgencyP
MF:rb
Mf/ managementaldeworldreportsrfcas /amend PlaceWorks Contract cc 10 -21 -2014
Exhibit: 1. Amended Agreement
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SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT, made and entered into this day
of , 2014, by and between PLACE WORKS, formerly known as _ THE
PLANNING CENTER, a California corporation ( "Consultant "), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ( "City ").
RECITALS
A. City and Consultant entered into Agreement #A -2010 -234, dated December 6, 2010,
for a consultant having special skill and knowledge in the field of professional
environmental reports and services, including the preparation of environmental
documents for the Harbor Boulevard Mixed Use Transit Corridor Plan project ("said
Agreement ").
B. City and Consultant entered into First Amendment to Agreement #A- 2014 -172, dated
August 25, 2014, amending said Agreement to increase the scope and compensation to
include a water supply assessment in the environmental review.
C. In accordance with the terns and conditions of said Agreement, the Parties desire to
again add additional funds to said Agreement and extend the term of said Agreement
through the expenditure of the newly allocated funds.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terns and conditions of said Agreement, except as herein modified, the parties agree as follows:
Section 1, SCOPE OF SERVICES, shall be amended to include those services necessary
to complete the environmental documents for the Harbor Boulevard Mixed Use Transit
Corridor Plan project, as set forth in Consultant's Scope and Budget Amendment dated
September 20, 2014, attached hereto as Exhibit A and incorporated herein by this
reference,
2. Section 3, COMPENSATION, the relevant portion of said section shall be amended to
increase the compensation by $13,240.00, such that the total sum to be expended under
this Agreement shall not exceed $175,374.00 during the extended term of this
Agreement.
Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in fill force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement the date and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM[:
SONIA R. RVALHO
City A rn ,
Ryan
FOR APPROVAL:
KAREN HALUZA
Interim Executive Director - PBA
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
THE PLANNING CENTER
WILLIAM HALLIGAN
Principal
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EXHIBIT A
SCOPE OF SERVICES
(Attached)
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September 20, 2014
Karen Haluza, AICP
Interim Executive Director
City of Santa Ana
Planning and Bullding Agency
20 Civic Center Plaza — M20
Santa Ana, CA 92702
Subject: Scope and Budget Amendment I Harbor Corridor Plan & FIR I SNT -11
Dear Ms. Haluza:
On September 16, 2014, the Santa Ana City Council conducted a public hearing to consider adoption of the Harbor
Corridor Plan and certification of the associated EIR. At that meeting, the City Council directed staff to revise the
specific plan and amend the FIR as necessary to allow 10 -story development in the Transit Node District, PlaceWorks
requests the following scope and budget amendment of $12,350 to prepare these changes and attend an additional
City Council hearing This amendment would cover all work done from September 1, 2014 onward.
1. FIR memo to address revisions to project, Including revised findings ($3,040)
Increased building height to 10 stories In one location and development caps. Memo will Identify revisions to the
project description and aesthetics analysis. The analysis will Incorporate new illustrations (provided under separate
task). This assumes that revisions would not result in any new significant impacts requiring recirculation. (new
significant impacts would require a change order). Includes one round of City revisions.
2. City Council hearing ($1,400)
Both the specific plan and FIR project managers will prepare for and attend additional City Council hearing to
adopt /cert'ifythe specific plan /EIR,
3, Specific Plan revisions to reflect Council changes ($4,870)
This Includes revisions to development standards (e,g„ building height, setback /separatlon, and permitted uses),
graphics and maps, as well as edits to the specific plan narrative and land use descriptions. Additionally, PlaceWorks
will augment the current Illustrations and show 10 -story buildings at one or both of the corners, stepping to 6 stories In
the background, This Includes the creation of an Initial sketch showing building form and urban relationships for city's
approval, followed by one -round of revisions, and a flnal colored Illustration. Finally, PlaceWorks will revise document
after City Council adoption and prepare Fl nal Speclflc Plan document.
4. Clean Final FIR ($3,040)
Following approval of the project by City Council, PlaceWorks will prepare a Final El consisting of all changes to the
Draft FIR based on the Response to Comments /FEIR, Memo, and revisions approved at City Council. The product Is a
clean FIR document that avoids the need to refer to both the Draft and Final FIR.
Please let me know if you have any questions or need additional Information.
Sincerely,
PIACEWORKS
Nicole Morse Colin Drukker
Associate Principal Associate Principal
S MacArthur Place, Suite 1100 1 Santa Ana, California 92707 1 714,966,9220 1 PlaceWorks.ccirn
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