HomeMy WebLinkAbout55CC - RESO - SEWER MAINT PLANREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2014
TITLE:
ADOPT A RESOLUTION APPROVING THE
SEWER SYSTEM MANAGEMENT PLAN
2014 UPDATE
{STRATEGIC PLAN NO. 6, 1, C}
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
F- AuVaiITAO
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Adopt a resolution approving the Sewer System Management Plan 2014 Update.
DISCUSSION
The State Water Resources Control Board (State) adopted Order No. 2006 -0003 on May 2, 2006,
which requires the City to prepare and implement a Sewer System Management Plan (SSMP).
The primary goal of the SSMP is to prevent sanitary sewer overflows and ensure that sewer
agencies provide for the proper management of sewer systems. The SSMP contains detailed
procedures that address all aspects of operations, maintenance, and reporting required for the City
sewer collection system.
On April 6, 2009, the City Council adopted a SSMP. One of the requirements for this document is
that it be updated at least once every five years. Staff has continually made improvements to the
operation and maintenance of the City sewer system. Among these advancements are the
implementation of Geographic Information System and Global Positioning System mapping
technology for field crews, and the expanded use of trenchless methods, such as pipe lining and
pipe bursting, for repair and construction of sewer mains and laterals.
On September 9, 2013, State Order No. WQ 2013 - 0058 -EXEC took effect, establishing monitoring,
record keeping, reporting, and public notification requirements for Order No. 2006 -0003. City staff
has modified the SSMP to incorporate these requirements, including SSMP elements such as the
Overflow and Emergency Response Plan. All revisions will allow Santa Ana to continue to be a
leader in the sewer system industry, as well as to be at the forefront of preventing sewage from
entering the oceans.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
55CC -1
Adopt a Resolution Approving the
Sewer System Management Plan
2014 Update
October 21, 2014
Page 2
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no direct fiscal impact associated with the adoption of this SSMP. However, the SSMP
requires a sewer system maintenance and capital improvement program that will require significant
operational and capital expenditures. The costs for these programs are funded through the
Sanitary Sewer Service fund.
Frbd usavi our
Execu ive Director
Public Works Agency
FM /NS
Exhibit: 1. Resolution
Exhibit: 2. Sewer System Management Plan
55CC -2
Date: 11 1412014(JAS) --
RESOLUTION NO.2014 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA ADOPTING THE SEWER SYSTEM
MANAGEMENT PLAN AND DESIGNATING THE LEGALLY
RESPONSIBLE OFFICIAL FOR REPORTING SANITARY
SEWER SYSTEM OVERFOLWS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1: The City Council hereby finds, determines and declares as follows:
A. On April 2, 2009, the City approved a required Sewer System Management
Plan (SSMP); and
B. The State of California Water Resources Control Board (State Board) has
now implemented Waste Discharge Requirements (WDR) Order No. 2006 - 003 -DWQ;
and
C. In order to comply with WDR Order No. 2006 - 003 -DWQ, the City is required
to periodically update the SSMP. Further, the governing board of the sanitary sewer
system is required to approve the updated SSMP Development Plan and Schedule and
final SSMP at a public hearing prior to certification as complete; and
D. The State Board WDR Order No. 2006 - 003 -DWQ further requires that each
enrolled collection system report all sanitary sewer overflows to the State Board and
that all such reports be certified by Legally Responsible Officials under penalty of
perjury; and
E. The State Water Resources Control Board Executive Officer on July 26, 2013
issued Order No. WQ 2013 - 0058 -EXEC amending the Monitoring and Reporting
Program for Statewide General Waste Discharge Requirements for Sanitary Sewer
Systems effective September 9, 2013, which are applicable to all sanitary sewer
collection systems enrolled under the Waste Discharge Regulations; and
F. The City has revised its SSMP to meet the requirements of the amended
Monitoring and Reporting Program; and
Resolution No. 2014 -xxx
Exhibit 1 Page 1 of 3
55CC -3
G. It is required that the City Council now approve the revised SSMP and
designate a Legally Responsible Official to report sanitary sewer system overflows to
the State Board.
Section 2. The City Council of the City of Santa Ana hereby approves and
adopts the revised City of Santa Ana Sanitary Sewer Management Plan (SSMP) dated
April 4, 2014.
Section 3. The City Council of the City of Santa Ana hereby designates the
following City employee classification as the Legally Responsible Official for purposes of
the State Water Resources Control Board Sanitary Sewer System Waste Discharge
Regulations as required by WDR Order No. 2006 - 003 -DWQ:
Water Resources Manager
Section 4. This Resolution shall be operative from and after November 4,
2014.
ADOPTED this 4th day of November, 2014.
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
Bv:
Joseph Straka
Assistant City Attorney
Miguel A. Pulido
Mayor
55CC -4
Resolution No. 2014 -xxx
Page 2 of 3
AYES: Councilmembers:
NOES: Councilmembers:
ABSTAIN: Councilmembers:
NOT PRESENT: Councilmembers:
CERTIFICATION OF ATTESTATION AND ORIGINALITY
I, MARIA D. HUIZAR, Clerk of Council, do hereby attest to and certify the attached
Resolution No. 2114 -XXX to be an original resolution adopted by the City Council of the
City of Santa Ana on
Date:
55CC -5
Maria D. Huizar
Clerk of Council
City of Santa Ana
Resolution No. 2014 -xxx
Page 3 of 3
55CC -6
Sewer System
Management Plan (SSMP)
City of Santa Ana
Water Resources Division
4/10/2014
Prepared Under the Supervision of:
Nabil Saba
Water Resources Manager
Exhibit 2
55CC -7
City of Santa Ana Table of Contents /Defenitions/Abbreviai
Table of Contents
Abbreviations / Acronyms
Definitions ........................
Section II: Sewer System Management Plan Requirements ...........................
...........................ii -1
Section1: Goals ............................................................................................ ...............................
1 -1
Section 2: Organizational Structure .........................................................................
............................2 -1
2.1 Sewer System Organization Chart .......................................................................
............................2 -1
2.2 Administration and Maintenance Staff Summary ..............................................
............................2 -2
2.3 Supporting Documents .......................................................................................
............................2 -3
Section3: Legal Authority ............................................................................ ...............................
3 -1
3.1 Summary .............................................................................................................
............................3 -1
3.2 Supporting Documents .......................................................................................
............................3 -2
Section 4: Operation and Maintenance Program ....................................... ...............................
4 -1
4.1 Requirements for Operation and Maintenance Program Element ....................
............................4 -1
4.2 Summary .............................................................................................................
............................4 -1
4.2.1 Mapping .................................................................................................
............................4 -1
4.2.1.1 Storm Drain System .................................................................
............................4 -2
4.2.2 Preventative Maintenance .....................................................................
............................4 -2
4.2.2.1 Gravity Mains ..................................................... ...................................
............... 4 -3
4.2.2.2 Lift Station /Force Mains ..........................................................
............................4 -3
4.2.3 Rehabilitation and Replacement ............................................................
............................4 -3
4.2.4 Staff Training ..........................................................................................
............................4 -4
4.2.5 Equipment Inventory ..............................................................................
............................4 -4
4.2.5.1 Lift Station Inventory ...............................................................
............................4 -4
4.2.5.2 Equipment Inventory. ..........................................................................................
4-4
4.3 Supporting Documents .......................................................................................
............................4 -4
Section 5: Design and Performance Provisions .......................................... ...............................
5 -1
5.1 Requirements for Design and Performance Provision Element .........................
............................5 -1
5.2 Summary .............................................................................................................
............................5 -1
5.3 Supporting Documents .......................................................................................
............................5 -2
Section 6: Overflow Emergency Response Plan .......................................... ...............................
6 -1
6.1 Requirements for Overflow Emergency Response Plan Element ............................
....................... 6 -1
April 2014 i
55CC -8
City of Santa Ana
Table of Contents /Definitions /Abbreviations
6.2 Summary ............................................................................................................. ............................6
-1
6.3 Supporting Documents ....................................................................................... ............................6
-2
Section 7: FOG Control Program .................................................................. ...............................
7 -1
7.1 Requirements for FOG Control Program Element .............................................. ............................7
-1
7.2 Summary ............................................................................................................. ............................7
-1
7.3 Supporting Documents ....................................................................................... ............................7
-3
Section 8: System Evaluation and Capacity Assurance Plan ...................... ...............................
8 -1
8.1 Requirements for System Evaluation and Capacity Assurance Plan Element .... ............................8
-1
8.2 Summary ............................................................................................................. ............................8
-1
8.3 Supporting Documents ....................................................................................... ............................8-2
Section 9: Monitoring, Measurement and Program Modifications ........... ...............................
9 -1
9.1 Requirements for Monitoring, Measurement and Program Element ................ ............................9
-1
9.2 Summary ............................................................................................................. ............................9
-1
9.3 Supporting Documents ....................................................................................... ............................9-2
Section 10: SSMP Program Audits ............................................................. ...............................
10 -1
10.1 Requirements for SSMP Program Audits Element ........................................... ...........................10
-1
10.2 Summary .......................................................................................................... ...........................10
-1
10.3 Supporting Documents .................................................................................... ...........................10
-1
Section 11: Communication Program ........................................................ ...............................
11 -1
11.1 Requirements forCommunication Program Element ...................................... ...........................11
-1
11.2 Summary .......................................................................................................... ...........................11
-1
11.3 Supporting Documents .................................................................................... ...........................11
-1
Appendices
Appendix A SWRCB Order No. 2006 - 0003 -DWQ
Appendix B Organizational Chart, The City of Santa Ana, Public Works Agency
Appendix C City of Santa Ana Sewage Spill Procedures
Appendix D City of Santa Ana Municipal Code Chapter 39
Appendix E City of Santa Ana Ordinance NS 26 -70
Appendix F City of Santa Ana Standard Plans (for Sewer)
Appendix G The City of Santa Ana Standard Specifications of Sewer Construction
Appendix H Sample Video Inspection Log and Inspection Report
Appendix I City's Sample Sewer Cleaning Report
April 2014
i
55CC -9
City of Santa Ana
Table of Con
Appendix J Sample of the City's Sanitary Sewer System Atlas Maps
Appendix K The City of Santa Ana FOG Control Program Manual
Appendix L A Collection of Regulations and Logs which support the City's FOG Control Program
Abbreviations / Acronyms
BMP
Best Management Practice
CCTV
Closed Circuit Television
CEQA
The California Environmental Quality Act
CIWQS
California Integrated Water Quality System
CM
Corrective Maintenance
CMMS
Computerized Maintenance Management System
CIP
Capital Improvement Program
CWEA
California Water Environment Association
EML
Enhanced Maintenance Location
FOG
Fats, Oils, Grease
FSE
Food Service Establishment
GIS
Geographical Information System
1/1
Inflow / Infiltration
LRO
Legally Responsible Official
MRP
Monitoring and Reporting Program
NASSCO
National Association of Sewer Service Companies
NPDES
National Pollution Discharge Elimination Program
OCHCA
Orange County Health Care Agency
OCSD
Orange County Sanitation District
OERP
Overflow Emergency Response Plan
OES
State Office of Emergency Services
0 &M
Operation and Maintenance
PM
Preventative Maintenance
PVC
Polyvinyl Chloride
RWQCB
Regional Water Quality Control Board
SLRRP
Sewer Lateral Replacement and Repair Program
SSIMS
Sewer System Infrastructure Maintenance System
SSMP
Sewer System Management Plan
SSO
Sanitary Sewer Overflow
SWRCB
State Water Resources Control Board
WDR
Waste Discharge Requirements
April 2014 i
55CC -10
City of Santa Ana
Table of Contents /Definitions /Abbreviations
City The City of Santa Ana
Enrollee A federal or state agency, municipality, county, City, and other public
entity that owns or operates a sanitary sewer system, as defined in the
general WDRs, and that has submitted a complete and approved
application for coverage under State Water Resources Control Board
Order No. 2006 - 0003 -DWQ.
Nuisance California Water Code section 13050, subdivision (m), defines
nuisances as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or
an obstruction to the free use of property, so as to interfere with
the comfortable enjoyment of life or property
b. Affects at the same time an entire community or neighborhood, or
any considerable number of persons, although the extent of the
annoyance or damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of
wastes.
Sanitary Sewer Overflows Any overflow, spill, release. Discharge or diversion of untreated or
partially treated wastewater from a sanitary sewer system.
Sanitary Sewer System Any system of pipes, pump stations, sewer lines, or other conveyances,
upstream of a wastewater treatment plant headworks used to collect
and convey wastewater to the publicly owned treatment facility.
Temporary storage and conveyance facilities (such as vaults,
temporary piping, construction trenches, wet wells, impoundments,
tanks, etc.) are considered to be part of the sanitary sewer system, and
discharges into these temporary storage facilities are not considered to
be SSOs.
Satellite collection system The portion, if any, of a sanitary sewer system owned or operated by a
different public agency than the agency that owns and operates the
wastewater treatment facility to which the sanitary sewer system is
tributary.
SSO Reporting System Online spill reporting system that is hosted, controlled, and maintained
by the State Water Board. The web address for this site is
http : / /ciwgs.Aaterboards.ca.eov. This online database is maintained
on a secure site and is controlled by unique usernames and passwords.
Untreated or partially treated Any volume of waste discharged from the sanitary sewer system
wastewater upstream of a wastewater treatment plant headworks.
April 2014
i
55CC -11
of Santa Ana Section II: Sewer S
t Plan
The City's Public Works Agency is responsible for maintaining the citywide water and sewer system. The
agency serves a population of 330,920 people and is responsible for maintaining 390 miles of sewer main,
8,000 sewer manholes two sewage lift stations, and two force mains. The majority of the City's sewer mains
range from 6" - 12" In diameter, with several as large as 21" in diameter, the majority of which is proactively
cleaned on an annual basis. Additionally, the City provides customer service, identifies illegal connections to
the sewer system, and sewer blockages. The City is not responsible for maintaining the 46,000 private sewer
laterals. However, the City does perform repairs for sewer laterals within public right of way.
The City has established and implemented the necessary programs to maintain all aspects of their sewer
system in good working order and to reduce the number and severity of sanitary sewer overflows (SSOs). The
City monitors the effectiveness of these programs throughout the year and makes the necessary
modifications to correct any deficiencies. The City has established sufficient sewer designs, regularly evaluates
the condition and capacity of its sewer system, and has implemented an effective FOG Control Program.
Additionally, the City has identified problematic sewer mains, which are cleaned on a more frequent basis
(enhanced maintenance locations). In addition to proactive and preventive maintenance practices, the City
also identifies areas of the sewer system in need of repair and /or replacement and prioritizes corrective
measures for these area based on asset risk and resource factors. The staff supporting the operation and
maintenance of the sewer system has undergone training to perform such activities and continue
development of their skills through participation in external and internal training opportunities.
The elements and provisions established in the City's Sewer System Management Plan (SSMP) are based on
the requirements established in the State Water Resources Control Board's Order No. 2006- 0003 -DWQ. All
federal and state agencies, municipalities, counties, districts, and other public entities that own and operate
sanitary sewer systems greater than one mine in length that collect and /or convey untreated or partially
treated wastewater to a publicly owned treatment facility in the State of California, are required to comply
with the terms established in this order. The City's SSMP and maintenance and management program
complies with this established order, and also provides the necessary measures to reduce and prevent SSOs
as well as mitigate the effects of the SSOs that do occur.
As stated in the State Water Resources Control Board's Order No. 2006 - 0003 -DWQ, the City must meet the
following fifteen (15) provisions:
1. The City must comply with all conditions of Order No. 2006 - 0003 -DWQ. Any noncompliance with
Order No. 2006- 0003 -DWQ constitutes a violation of the California Water Code and is grounds for
enforcement action.
2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner
consistent with the general WDRs. Nothing in the general WDRs shall be:
a. Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or
supersede a more specific or more stringent state or federal requirement in an existing
permit, regulation, or administrative /judicial order or Consent Decree;
b. Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an
April 2014 11-1
55CC -12
r of Santa Ana Section II: Sewer!
Plan
applicable Basin Plan prohibition or water quality standard, or the California Water Code;
c. Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES
permit or WDR, superseding this general WDR, for a sanitary sewer system, authorized under
the Clean Water Act or California Water Code; or
d. Interpreted or applied to supersede any more specific or more stringent WDRs or
enforcement order issues by a Regional Water Board.
3. The City shall take all feasible steps to eliminate SSOs. In the event that an SSO does occur, the City
shall take all feasible steps to contain and mitigate the impacts of an SSO.
4. In the event of an SSO, the City shall take all feasible steps to prevent untreated or partially treated
wastewater from discharging from storm drains into flood control channels or waters of the United
States by blocking the storm drainage system and by removing the wastewater from the storm drains.
5. All SSOs must be reported in accordance with Section G of the general WDRs.
6. In any enforcement action, the State and /or Regional Water Boards will consider the appropriate
factors under the duly adopted State Water Board Enforcement Policy. And, consistent with the
Enforcement Policy, the State and /or Regional Water Boards must consider the City's efforts to
contain, control, and mitigate SSOs when considering the California Water Code Section 13327
factors. In assessing these factors, the State and /or Regional Water Boards will also consider whether:
a. The City has complied with the requirements of Order No. 2006 - 0003 -DWQ, including
requirements for reporting, developing and implementing a SSMP;
b. The City can identify the cause or likely cause of the discharge event;
c. There were no feasible alternatives to the discharge, such as temporary storage or retention
of untreated wastewater, reduction of inflow and infiltration, use of adequate backup
equipment, collecting and hauling of untreated wastewater to a treatment facility, or an
increase in the capacity of the system as necessary to c ontain the design storm event
identified in the SSMP. It is inappropriate to consider the lack of feasible alternatives if the
City does not implement a periodic or continuing process to identify and correct problems;
d. The discharge was exceptional, unintentional, temporary, and caused by factors beyond the
reasonable control of The City;
e. The discharge could have been prevented by the exercise of reasonable control described in a
certified SSMP for:
I, Proper management, operation and maintenance;
ii. Adequate treatment facilities, sanitary sewer system facilities, and /or components
with an appropriate design capacity, to reasonably prevent SSOs (e.g., adequately
enlarging treatment or collection facilities to accommodate growth, infiltration and
inflow (1 /1), etc.);
iii. Preventative maintenance (including cleaning and fats, oils, and grease (FOG)
control);
April 2014 II -2
55CC -13
i of Santa Ana Section II: Sewer!
Plan Requirements
iv. Installation of adequate backup equipment; and
v. Inflow and infiltration prevention and control to the extent practicable.
f. The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs; and
g. The City took all reasonable steps to stop and mitigate the impact of the discharge as soon as
possible.
7. When a sanitary sewer overflow occurs, the City shall take all feasible steps and necessary remedial
actions to 1) control or limit the volume of untreated or partially treated wastewater discharged, 2)
terminate the discharge, and 3) recover as much of the wastewater discharged as possible for proper
disposal, including any wash down water.
The City shall implement all remedial actions to the extent they may be applicable to the discharge
and not inconsistent with an emergency response plan, including the following:
a. Interception and rerouting of untreated or partially treated wastewater flows around the
wastewater line failure;
b. Vacuum truck recovery of sanitary sewer overflows and wash down water;
c. Cleanup of debris at the overflow site;
d. System modifications to prevent another SSO at the same location;
e. Adequate sampling to determine the nature and impact of the release; and
f. Adequate public notification to protect the public from exposure to the SSO.
8. The City shall properly manage, operate, and maintain all parts of the sanitary sewer system owned
or operated by the City, and shall ensure that the system operators (including employees,
contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and
abilities.
9. The City shall allocate adequate resources for the operation, maintenance, and repair of its sanitary
sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing
procedures to ensure an adequate measure of revenues and expenditures. These procedures must be
in compliance with applicable laws and regulations and comply with generally acceptable accounting
practices.
10. The City shall provide adequate capacity to convey base flows and peak flows, including flows related
to wet weather events. Capacity shall meet or exceed the design criteria as defined in the City's
System Evaluation and Capacity Assurance Plan for all parts of the sanitary sewer system owned or
operated by the City.
11. The City shall develop and implement a written Sewer System Management Plan (SSMP) and make it
available to the State and /or Regional Water Board upon request. A copy of this document must be
publicly available at the City's office and /or available on the internet. This SSMP must be approved by
the City Council at a public meeting.
12. In accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1, all
engineering and geologic evaluations and judgments shall be performed by or under the direction of
registered professionals competent and proficient in the fields pertinent to the required activities.
Specific elements of the SSMP that require professional evaluation and judgments shall be prepared
April 2014 II -3
55CC -14
of Santa Ana Section II: Sewer System Management Plan
by or under the direction of appropriately qualified professionals, and shall bear the professional(s)'
signature and stamp.
13. The mandatory elements of the SSMP are specified below. However, if the City believes that any
element of this section is not appropriate or applicable to the City's sanitary sewer system, the SSMP
program does not need to address that element. The City must justify why that element is not
applicable. The SSMP must be approved by the deadlines listed in Order No. 2006 - 0003 -DWQ.
Sewer System Management Plan (SSMP)
1. Goal
2. Organization
3. Legal Authority
4. Operation and Maintenance Program
5. Design and Performance Provisions
6. Overflow Emergency Response Plan
7. FOG Control Program
8. System Evaluation and Capacity Assurance Plan
9. Monitoring, Measurement and Program Modifications
10. SSMP Program Audits
11. Communication Program
14. Both the SSMP and the City's program to implement the SSMP must be certified by the City to be in
compliance with the requirements set forth above and must be presented to the City Council for
approval at a public meeting. The City shall certify that the SSMP, and subparts thereof, are in
compliance with the general WDRs within the time frames identified in the time schedule provided in
subsection D.15, below.
In order to complete this certification, the City's authorized representative must complete the
certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone
box, printing and signing the automated form, and sending the form to:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
P.O. Box 100
Sacramento, CA 95812
The SSMP must be updated every five (5) years, and must include any significant program changes.
Re- certification by the Council of the City is required in accordance with D.14 when significant
updates to the SSMP are made. To complete the re- certification process, the City shall enter the data
in the Online SSO Database and mail the form to the State Water Board, as described above.
15. The City shall comply with these requirements according to the legislated schedule. This time
schedule does not supersede existing requirements or time schedules associated with other permits
or regulatory requirements.
April 2014 II -4
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of Santa Ana
1 1.
Section 1: Goals
The City's Goals and Organization Structure addresses those mandatory SSMP provisions outlined in Section
D, 13 (i) Goals and (ii) Organization of the State Water Resources Control Board's Order No. 2006- 0003 -DWQ.
The City of Santa Ana recognizes the importance of protecting ocean water quality by preventing sewer spills
and has supplemented its existing sewer system maintenance practices with the Waste Discharge
Requirements (WDR). The goal of this SSMP is to provide a plan and schedule to properly manage, operate,
and maintain all elements of the City's sanitary sewer collection system, in order to reduce and prevent
Sanitary Sewer Overflows (SSOs), as well as mitigate any SSOs that do occur.
The following specific goals have also been identified to serve as key performance indicators of the program
The success of the SSMP program is evaluated based on the accomplishments of these goals:
• Conduct a system -wide video inspection (CCTV) of all manholes and gravity mains at least once every
eight years;
s Inspect 100% of gravity grease interceptors annually;
i Meet the assigned cleaning frequencies for all gravity mains; and
• Clean 100% of sewer lift stations annually.
a. Segerstrom Lift Station
b. Maxine Lift Station
April 2014 1 -1
55CC -16
Water Resources
Manager
Principal Civil Engineer
IFOG Control Program
Manager)
Senior Civil Engineer Water Maintenance
I Supervisor
ks$istant Engineer (2) Water Maintenance
M Crew Leader
FO G Co n tro ll
Consultant
Se w e r R e p a i r C r e w
Equipment Operator
( 2)
Ma intenan ce Worker (4
FOG Inspector (1.5)
Sewer Cleaning Crews
(2 Crews)
Equipment Operators (2
)
deo
Sewer V
Consultant
Maint enance Wor ker ( 2)
that
of Santa Ana
Section 2: Organizational Structure
2.2 Administration and Maintenance Staff Summary
The Water Resources Division of the City of Santa Ana's Public Works Agency is responsible for the operations
of the City's sewer collections system. The Water Resources Manager is the authorized representative, as
described in Section J of Order No. 2006 - 0003 -DWQ, for the City of Santa Ana. The names and titles of all staff
within the Water Resources Division can be found on the Water Resources Division organization chart
maintained by the Public Works Agency. The telephone numbers for all staff are kept in a centralized City
directory accessible to all staff through an intranet application. A copy of the Water Resources Division
organization chart is included as Appendix B.
The Water Resources Manager, who is also the City's designated Legally Responsible Official (LRO), is
responsible for overseeing the SSO reporting process. The Water Maintenance Supervisor receives the spill
report from the field crew and prepares a draft report. The draft is then reviewed by the Senior Engineer and
considerations is given to volume calculations, vacuum and wash down operations, cause of the spill,
timeliness of response, etc. After discussions /reviews are complete, the report is finalized and submitted on-
line to the California Integrated Water Quality System (CIWQS). Based on the recent monitoring and reporting
requirement changes (WQ 2013- 0058- EXEC), the SSO emergency response procedures were updated in 2013
to represent the affected processes for responding to and reporting SSOs. The City continues its belief in
keeping the reporting agencies and the public fully informed. As a first priority during a sewer spill, City staff
and field crews notify the appropriate agencies by phone that a spill has occurred instead of depending on the
report as a means of notification.
A set of Sewage Spill Procedures has been created by the Water Resources Division and distributed to the
maintenance staff that details the SSO response procedure and identifies the appropriate agencies to contact
(i.e., OES). A copy of this is included as Appendix C.
As shown in Appendix B, the City of Santa Ana maintains organizational charts which illustrate lines of
authority, employee names, and employee titles. Additionally, the City provides sufficient staffing information
to properly operate, maintain, and manage all parts of the City sanitary sewer system. Appendix C includes
the City's Sewage Spill Procedures which describes the chain of communication for reporting and responding
to SSOs, as well as names and contact information for positions charged with implementing specific portions
of the SSMP.
In summary, the City maintains an Organizational Structure which meets the requirements of Section D, 13 (ii)
Organization of Order No. 2006 - 0003 -DWQ.
1) The Water Resources Manager is identified as the responsible or authorized representative of the City
as described in Section J of Order No. 2006 - 003 -DWQ and his name and contact information is listed
in Appendix A.
2) The City maintains organizational charts with the names and telephone numbers for all management,
administrative, and maintenance positions. These charts clearly identify the lines of authority for
these positions, while the City's Sewage Spill Procedures contain the names and contact information
for all positions charged with implementing specific portions of the SSMP.
3) The City's Sewage Spill Procedures describes the chain of communication for reporting and
responding to SSOs and identifies the person(s) responsible for reporting SSOs to the State and
Regional Water Board, as well as other applicable agencies.
April 2014 2 -2
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of Santa Ana
2.3 Supporting Documents
Section 2: Organizational Structure
The following documents allow the City of Santa Ana to comply with the goals and organizational structure
requirements of the WDR, and are attached as appendices.
• SWQCB Order No5. 2006- 0003 -DWQ, Appendix A.
• Organizational Chart, The City of Santa Ana, Public Works Agency, Last Updated April 2014, Appendix
B.
• Sewage Spill Procedures, The City of Santa Ana, Last Updated October 2013, Appendix C.
April 2014 2 -3
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of Santa Ana
1 � � 1
Section 3:
The City's Legal Authority addresses those mandatory SSMP provisions outlined in Section D, 13 (iii) Legal
Authority of the State Water Resources Control Board's Order No. 2006 - 0003 -DWQ.
The City will demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally
binding procedures, that it possesses the necessary legal authority to:
1) Prevent illicit discharges into its sanitary sewer system (examples may include 1 /1, storm water,
chemical dumping, unauthorized debris and cut roots, etc.);
2) Require that sewers and connections be properly designed and constructed;
3) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained
by the City;
4) Limit the discharge of Fats, Oils, and Grease (FOG) and other debris that may cause blockages; and
5) Enforce any violation of its sewer ordinances.
3.1 Summary
The City is regulated by several agencies of the United States Government and the State of California,
pursuant to the provisions of Federal and State Law. Key Federal and State requirements:
1) Federal Water Pollution Control Act, commonly known as the Clean Water Act (33 U.S.C. Section 1251
et seq);
2) California Porter Cologne Water Quality Act (California Water Code section 13000 et seq.);
3) California Health & Safety Code sections 25100 to 25250;
4) Resource Conservation and Recovery Act of 1976 (42 U.S.C. Section 6901 et seq.); and
5) California Government Code, Sections 54739 - 54740.
These laws provide the City the authority to regulate and /or prohibit, by the adoption of an ordinance, and by
issuance of control mechanisms, the discharge of any waste, directly or indirectly, to the City sewerage
facilities. Said authority includes the right to establish limits, conditions, and prohibitions; to establish flow
rates or prohibit flows discharged to the City sewerage facilities; to require the development of compliance
schedules for the installation of equipment systems and materials by all users; and to take all actions
necessary to enforce its authority, whether within or outside the City boundaries, including those users that
are tributary to the City or within areas for which the City has contracted to provide sewerage services.
Through a series of Ordinances and Resolutions adopted by the City Council internally developed Plans and
Requirements, the City possesses the necessary legal authority required by Section D, 13 (iii) Legal Authority
of Order No. 2006- 0003 -DWQ:
1) The City of Santa Ana has the power to install sewers and enact regulations related thereto, including
the regulation of discharges from private property. Section 39 -57 of the Municipal Code states:
"All City owned sewer lines and private onsite sewer lines and laterals should be constructed and
maintained to prevent water infiltration into the sewer system. Private on -site sewer lines and
public sewer lines shall be used only to convey raw sewage. Rainfall runoff sources (including,
but not limited to roof drains, site drains, inlets, uncovered wash area drains, etc.) are prohibited
from connecting to any public or private sanitary sewer pipeline."
April 2014 3 -1
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of Santa Ana
Section 3: LegalA
The City of Santa Ana currently enforces Orange County Sanitation District regulations prohibiting the
discharge of rainfall to the sewer system. This is done through the City's existing development
approval process. No connections from any potential source of runoff are allowed to the City's
sanitary sewer system.
2) The City prevents illicit discharges into its sanitary sewer system (including, but not limited to, 1 /I,
storm water, chemical dumping, and unauthorized debris) through the City Municipal Code, Chapter
39, Section 39 -57, Infiltration and inflow into sewer system, Section 39 -58, Introduction prohibited and
Ordinance No. NS -2670.
3) The City of Santa Ana has standard plans and specifications for the construction of sanitary sewers,
which insure the sewer lines and connections are properly designed and constructed. The City's
Specifications by reference incorporate the Standard Plans and Specifications for Public Works
Construction (Green Book), which helps insure proper design and construction of sewer facilities.
4) The City of Santa Ana has a full time Construction Engineering section responsible for oversight of city
construction projects. A staff of full -time engineers and inspectors are responsible for insuring all city
projects, including sanitary sewer improvements, are constructed in compliance with approved plans
and specifications.
5) In November of 2001, the City of Santa Ana via Resolution NS -2479 implemented a sewer lateral
repair program. The City repairs and /or replaces the portion of damaged sewer laterals located within
the public right -of -way. This work is accomplished by experienced in -house field maintenance
personnel.
6) The City of Santa Ana recognizes the significant impacts to sewer collection system operation caused
by fats, oils and grease (FOG). In November of 2004, the City adopted a comprehensive FOG control
ordinance (Ordinance NS 26 -70). This ordinance establishes the legal authority required to implement
a comprehensive FOG control program. The ordinance is attached as Appendix E.
7) Santa Ana sewer ordinances are currently enforced under Administrative Citation provisions of the
municipal code. Public Works Agency Sanitation Inspectors have citation authority to enforce sewer
ordinance provisions.
�r� 1 1�
The following documents allow the City to comply with the Legal Authority requirements of the WDR, and are
attached as appendices:
• The City of Santa Ana Municipal Code, Chapter 39, Appendix D
• Ordinance No. NS -2670, Appendix E
• The City of Santa Ana Standard Plans for Sanitary Sewers, Public Works Agency, Last revised on
November 5, 2012, Appendix F.
• The City of Santa Ana Standard Specifications of Sewer Construction, Public Works Agency, Appendix
G.
April 2014 3 -2
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of Santa Ana Section 4: operations and Maintenance Pro
This section of the SSMP presents the City's wastewater collection system operations and maintenance
(0 &M) program.
The summarized requirements for the Operations and Maintenance Program are:
1) Maintain an up -to -date map of the sanitary sewer system, showing all gravity line segments and
manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance
facilities;
2) Describe routine preventive operation and maintenance activities by staff and contractors, including a
system for scheduling regular maintenance and cleaning of the sanitary sewer system with more
frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance
(PM) program should have a system to document scheduled and conducted activities, such as work
orders;
3) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and
implement short -term and long -term rehabilitation actions to address each deficiency. The program
should include regular visual and TV inspections of manholes and sewer pipes, and a system for
ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement
should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to
pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement
plan that addresses proper management and protection of the infrastructure assets. The plan shall
include a time schedule for implementing the short- and long -term plans plus a schedule for
developing the funds needed forthe capital improvement plan;
4) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and
require contractors to be appropriately trained; and
5) Provide equipment and replacement part inventories, including identification of critical replacement
parts.
The City has created and maintains maps of the sanitary sewer system and has established a routine cleaning
frequency for the gravity sewer mains and sewer lift stations. The City also identifies areas of the sewer
system that may require rehabilitation or replacement, and has prioritized those locations for either repairs
or replacement in the City's capital improvement plan. The City also provides routine training for their staff
and encourages their staff to acquire all available CWEA certifications. Additionally, the city has created a
spare parts inventory for all critical replacement parts.
4.2.1 Mapping
The City utilizes a Geographic Information System (GIS) based mapping system to maintain and manage
collection system maps and key system attribute data. The GIS mapping system, depicting the physical
April 2014 4 -1
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r of Santa Ana Section 4: operations and Maintenance Pro
location of all sewer mains, manholes and lift stations, is deployed to collection system 0 &M staff using field
tablets. This mobile system provides up -to -date system maps as well as historic system information such as
construction plans, asset age, known defects, and maintenance frequencies. Where mapping errors or
omissions are identified by field crews, the system provides the ability to capture and relay the corrections to
the City's engineers for review and where appropriate, revision to the GIS database. Figure 4 -1, City of Santa
Ana Sewer System Map, is a composite rendering of a sewer system map generated from the City's GIS.
Figure 4 -1, City of Santa Ana Sewer System Map
0 0�.5 1
MIle3
4.2.1.1 Storm Drain System
The locations of all the storm water conveyance facilities are available to field crews as a separate GIS layer
which can be overlaid with collection system mapping layers to reveal important relationships between the
two systems. While not responsible for the C &M of the storm drain system, City 0 &M staff is trained to
understand the storm drainage network to supplement SSO response actions.
April 2014
4 -2
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V of Santa Ana Section 4: operations and Maintenance Pro
4.2.2 Preventative Maintenance
The City's sewer collection system Operations and Maintenance Program consists of critical proactive,
preventive and corrective measures for the City's gravity sewer system and lift stations. The details of the
City's 0 &M Program are summarized below with further detail and specific procedures set forth in the City's
Sewer System Operations and Maintenance Manual.
4.2.2.1 Gravity Mains
The City of Santa Ana has historically cleaned the majority of sewer system on a 15 month cycle, and
continues to operate at this frequency. However, the City does collect field observations and data during
routine maintenance activities, which factor into maintenance frequencies. This utilization and analysis of
field data will allow the City to optimize maintenance activities throughout the sewer system. This process will
result in more sections of gravity pipelines being cleaned less frequently than the traditional 15 month cycle.
The City has identified areas of the collection system that require more frequent cleaning — known as
enhanced maintenance locations (EMLs) — which are cleaned on a monthly or quarterly interval. EMLs
include, but are not limited to, inverted siphons that run under flood control channels and commercial areas
with a high density of food service establishments.
The City executes the collection system maintenance program with two sewer cleaning trucks, each staffed
with a two -man crew. The gravity mains within the City are divided into two discrete zones with one crew
assigned to each zone. In general, the gravity mains are cleaned in a Northeast to Southwesterly direction,
following the natural gravity flow of the sewer system.
To control root growth within the sewer system, the City performs as needed root control activities. The root
control activities include the use of foaming that is approved by the U.S. Environmental Protection Agency for
this use. CCTV inspections are often used to evaluate the root growth and determine the appropriate
mitigation measures for each stretch of impacted sewer mainlines.
Sewer maintenance activities are scheduled and tracked using the GIS -based computerized maintenance
management system (CMMS). For each line segment cleaned, the maintenance crews complete a report
detailing the date, time, location, and key observations during the maintenance activities. Field observations
include assessment of the type (e.g., roots, FOG, debris) and quantity (e.g., light, medium, and heavy) of
materials removed during the line cleaning process. These observations are analyzed and factor into
determinations of maintenance frequency adjustments. Additionally, observations of "heavy' accumulation
are prioritized for CCTV inspection and /or other source control actions.
4.2.2.2 LiftS ation /Farce Mains
In addition to the crews maintaining the gravity sewer system, the City's Water Production staff supports
maintenance of the two sewer lift stations and the force mains are cleaned as needed. A total of seven Water
Production Operators are cross - trained to assist with the maintenance of these pump systems. Maintenance
activities include weekly inspections of each lift stations, along with periodic equipment servicing consistent
with equipment manufacturer's recommendations and industry standards /best practices.
4.2.3 Rehabilitation and Replacement
A comprehensive condition assessment of the City's entire sewer system was completed in 2010. The City
assigned each sewer segment a structural severity rating, consistent with industry standard National
Association of Sewer Service Companies (NASSCO), to classify the condition of the sewer line. Sewer segments
April 2014 4 -3
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of Santa Ana Section 4: Operations and Maintenance Pro
with the most severe structural ratings are prioritized for rehabilitation and /or replacement; therefore, this
baseline CCTV inspection data serves as the basis for the City's Rehabilitation and Replacement plan.
Additional details of the processes and criteria for condition assessment activities are included in the City's
Sewer System Operations and Maintenance Manual.
Even though the City is not responsible for the maintenance of private sewer laterals, the City has a Sewer
Lateral Replacement and Repair Program (SLRRP) to assist customers with sewer lateral repairs within the
public right -of -way. CCTV inspections are often used to evaluate the root growth and determine the
appropriate mitigation measures for each stretch of impacted sewer mainlines.
Two separate funds support the City's Capital Improvement Program (CIP). The Sanitary Sewer Service fund is
allocated for maintenance, rehabilitation and repair of sanitary sewer facilities, as well as emergency
response to sewer blockage issues. The Sewer Connection Fee fund is allocated solely for the construction of
sewers. The City balances the rehabilitation projects on a year -to -year basis and aims to improve the
operating efficiency and life expectancy of the entire sewer system. Sewer service rates are periodically
reviewed and adjusted to address identified CIP needs.
4.2.4 Staff Training
City sewer maintenance personnel are generally trained in- house /on- the -job to execute collection system
maintenance tasks, as well as responding to system emergencies. Equipment vendors provide additional
training for specific equipment or components. When feasible, field crews also attend seminars and /or
conferences for additional training opportunities.
Water production staff also receive on- the -job and equipment vendor training to operate and maintain all
City pumping facilities and related equipment, including the two sewer lift stations. Although not required,
City maintenance staff are encouraged to obtain California Water Environment Agency (CWEA) training and
certification. Several staff members have received certification through this program.
4.2.5 Equipment Inventory
4.2.5.1 Lift Station lnventory
Each of the two sewer lift stations is equipped with redundant pumps. Therefore, should one pump
experience reduced performance or a mechanical failure, the redundant pump will automatically start. Both
lift stations are equipped with automatic backup emergency diesel generators for use during power failures.
The City additionally has a stand -by bypass pump that can be deployed to any lift station if needed.
4.2.5.2 Eauturnent Inventory
An inventory of pipe and equipment is stored at the City's Corporate Yard for use by maintenance crews to
make repairs to smaller sewer mains and laterals. The City maintains a Call -Out Vehicle with all necessary,
back -up materials, including plugs. In addition, the City has an on -call Contractor available to support
emergency situation.
r r
The following documents, attached as appendices, support the City's Operation and Maintenance Program,
thereby allowing the City to comply with the Operation and Maintenance Program requirements of the WDR:
Sewage Spill procedures, the City of Santa Ana, Last Updated October 2013, Appendix C.
April 2014 4 -4
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r of Santa Ana Section 4: Operations and Maintenance Prc
• A sample of the City's Video Inspection Log and Inspection Report, The City of Santa Ana, Appendix H.
• A sample of the City's Sewer Cleaning Report, The City of Santa Ana, Appendix I.
• A sample of the City's Sanitary Sewer System Atlas Maps, Appendix J.
Additionally, the following documents also support the City's Operation and Maintenance Program, and are
available from the City's Engineering Division. Due to the size of these documents, they have not been
attached as appendices.
• City of Santa Ana Sewer Master Plan — Final Report, September 2003, M W H
April 2014 4 -5
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of Santa Ana
Section 5: Design and Performance Provisions
This section of the SSMP presents the City's design and performance provisions for the required elements of
the sanitary sewer system.
a
The City's Design and Performance Provisions encompass the following components:
1) Design and construction standards and specifications for the installation of new sanitary sewer
systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing
sanitary sewer systems;
2) Procedures and standards for inspecting and testing the installation of new sewers, pumps and other
appurtenances and for rehabilitation and repair projects.
5.2 Summary
The City has established Sewer System Standard Plans and Standard Specifications requiring that all new
sanitary sewer systems, pump stations and other appurtenances, as well as the rehabilitation and repair of
existing sewer facilities, be designed and constructed in accordance with the City's established designs.
Procedures and standards for inspecting and testing the installation of new sewers, and other appurtenances
are also outlined in the established performance provision elements of the Standard Plans and Specifications.
1) Contains design and construction standards and specifications for the installation of new sanitary
sewer systems, and other appurtenances, and for the rehabilitation and repair of existing sanitary
sewer infrastructure.
The City's Specifications by reference incorporate the Standard Plans and Specifications for Public
Works Construction (Green Book), which helps insure proper design and construction of sewer
facilities.
Additionally, the City has standardized its use of equipment in the pumping stations for ease of
maintenance and replacement. This includes the pumps, liquid level indicators, electrical
components, valves, piping and radios.
The City also uses cured -in -place pipe lining technology where these methods are cost effective and
practical to supplement traditional replacement and rehabilitation methods. The City has adopted the
American Public Works Association Standard Specifications for Public Works Construction
( "Greenbook ") as its standard specification for sewer projects. The Greenbook specifications for
pipeline rehabilitation are used as the standard for City projects.
2) Contains procedures and standards for inspecting and testing the installation of new sewers, other
appurtenances and for rehabilitation and repair projects. Inspection and testing of new
construction is accomplished by trained City Public Works Agency construction inspectors.
These inspectors insure that all sewer projects are completed in accordance with the City's
standards.
April 2014 5 -1
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of Santa Ana Section 5: Design and Performance Provisions
5.3 Supporting Documents
The following documents, attached as appendices, support the City's Design and Performance Provisions,
thereby allowing the City to comply with the Design and Performance Provisions requirements of the WDR:
• The City of Santa Ana Standard Plans for Sanitary Sewers, Public Works Agency, Last revised on
November 5, 2012, Appendix F.
• The City of Santa Ana Standard Specifications of Sewer Construction, Public Works Agency, Appendix
G
Additionally, the following documents also support the City's Design Provisions, and are available from the
City's Engineering Division. Due to the size of these documents, they have not been attached as appendices.
• Standard Specifications for Public Works Construction, Latest Edition adopted by The GREENBOOK
COMMITTTEE of Public Works Standards, Inc.
• Standard Plans for Public Works, 2006 Edition as promulgated by the "Greenback" Committee of
Public Works Standards, Inc.
April 2014 5.2
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of Santa Ana Section 6: Over
)onse Plan
This section of the SSMP presents the City's sanitary sewer overflow emergency response plan and supporting
program elements.
FUMITITT11
The City shall develop and implement and overflow emergency response plan that identifies measures to
protect public health and the environment. At a minimum, this plan must include the following:
1) Proper notification procedures so that primary responders and regulatory agencies are informed of all
SSOs in a timely manner;
2) A program to ensure an appropriate response to all overflows;
3) Procedures which ensure prompt notification to appropriate regulatory agencies and other
potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all
SSOs that potentially affect public health or reach the waters of the State in accordance with the
Monitoring and Reporting Program (MRP). All SSOs shall be reported in accordance with this MRP, the
California Water Code, other State Law, and other applicable Regional Water Boards WDR's or
National Pollution Discharge Elimination System (NPDES) permit requirements. The SSMP should
identify the officials who will receive immediate notification;
4) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the
Emergency Response Plan and are appropriately trained;
5) Procedures to address emergency operations, such as traffic and crowd control and other necessary
response activities; and
6) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of
untreated and partially treated wastewater to waters of the United States and to minimize or correct
any adverse impact on the environment resulting from the SSOs, including such accelerated or
additional monitoring as may be necessary to determine the nature and impact of the discharge.
ME i'3R"r=
The City has outlined specific measures to protect public health and the environment in its Sewer Spill
Procedures (Appendix C). These procedures contain a plan for responding and reporting to SSOs which
includes, but is not limited to, the following:
1) The City's Sewage Spill Procedures outlines the proper SSO notification procedures, thereby ensuring
that primary responders and regulatory agencies are informed of all SSOs in a timely manner;
2) City policy is to respond to all spills within the City whether on public or private property and to take
all steps possible to prevent the spills from reaching the storm drains, flood control channels, or
waters of the State, all in accordance with the waste discharge requirements. The City's Sewage Spill
Procedures contains a program to ensure an appropriate response to all types overflows;
April 2014 6 -1
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of Santa Ana Section 6: Overflow Emergency Response Plan
3) The City's Sewage Spill Procedures outlines the procedures which ensure prompt notification to
appropriate regulatory agencies and other potentially affected entities of all SSOs that potentially
affect public health or reach the waters of the State in accordance with the Monitoring and Reporting
Program (MRP). In addition, agencies to be notified include the Orange County Health Care Agency
( OCHCA), and the California State Office of Emergency Services (OES), if necessary. These procedures
also identify the officials who will receive immediate notification;
4) The City conducts internal training sessions to ensure familiarity with these procedures and prepare
staff for an SSO event, from initial notification to SSO report documentation, including any necessary
emergency activities, such as traffic control. In addition, City staff attend the OCSD SSO simulation
training seminars whenever they are conducted by OCSD;
5) City of Santa Ana sewer maintenance staff is trained in the placement of traffic control and can
respond to all but the most extreme emergencies. If a spill necessitates extensive traffic and or crowd
control, the City's Police Department is contacted. Officers are trained in traffic and crowd control
during emergency situations. These procedures are also addressed in the City's Sewage Spill
Procedures; and
6) The City's Sewage Spill Procedures ensure that all reasonable steps are taken to contain and prevent
the discharge of untreated and partially treated wastewater to waters of the United States and to
minimize or correct any adverse impact on the environment resulting from the SSOs.
The City relies on the Orange County Health Care Agency ( OCHCA) for monitoring water quality and
posting beach closures. All spills are reported immediately to the OCHCA office.
The City also has procedures for conducting water quality sampling and preparing a SSO Technical
Report for any Category 1 SSO in which 50,000 gallons or greater are spill to surface waters.
s. r �,
The following documents allow the City to comply with the overflow and emergency response plan
requirements of the WDR, and are attached as appendices.
• Sewage Spill Procedures, City of Santa Ana, Water Resources Division, Last Updated October 2013,
Appendix C.
April 2014 6.2
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of Santa Ana
11 0
billi 111 11 1 f f 1'
Section 7: FOG Control
This section of the SSMP presents the City's FOG Control Program for preventing FOG discharge and
accumulation in the sanitary sewer system.
0 r r.
The City's FOG Control Program helps reduce the amount of FOG discharged into the sanitary sewer system,
by including:
1) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area,
and a list of acceptable disposal facilities.
2) Legal authority to prohibit discharges to the system and identify measures to prevent SSOs and
blockages caused by FOG.
3) Requirements to install grease removal devices, design standards for the removal devices,
maintenance requirements, BMP requirements, record keeping and reporting requirements.
4) Authority to inspect grease producing facilities, enforcement authorities, and sufficient staff to
inspect and enforce the FOG ordinance.
5) Identification of sanitary sewer system sections subject to FOG blockages and establishment of a
cleaning maintenance schedule for each section.
6) Development and implementation of source control measures for all sources of FOG discharged to
the sanitary sewer system for each section identified.
7) Implementation of a plan and schedule for a public education outreach program that promotes
proper disposal of FOG.
7.2 Summary
To reduce the amount of FOG discharged into the City's sanitary sewer system, the City has developed a FOG
Control Program. The City has identified all Food Service Establishments (FSE) within its service area as part of
their monitoring and surveillance program, as per Ordinance No. NS 26 -70. Accordingly, these FSE's must
submit building plans in order to receive sewer service. This process includes an interceptor sizing component
and an Interceptor Maintenance Plan, which includes the City's maintenance requirements, BMP
requirements, record keeping and reporting requirements. A list of all FSE's Is maintained by the City in an FSE
Access database and includes all grease removal equipment and documentation requirements.
The City has identified the sections of its sanitary sewer system subject to high levels of FOG, and has
developed an Operation and Maintenance Program which includes a higher frequency (typically monthly)
cleaning schedule for each of these sections. FSEs located upstream of these locations are subsequently
inspected more frequently to help control the FOG discharge. Elements of the FOG Control Program includes:
1) The City requires that each FSE maintain a plan and schedule for the disposal of FOG generated by its
April 2014 7.1
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r of Santa Ana Section 7: FOG Control Program
activities. The plan and schedule can be found within the FOG Control Program Manual's Appendix C.
2) In January of 2005, the City of Santa Ana implemented a FOG Control Program that includes all of the
required WDR elements. A copy of the FOG Control Program Manual was submitted to the Regional
Board in January, 2005. The FOG Control Program Manual is incorporated, by reference, into the
SSMP. All elements of the FOG Control Program are currently being implemented by a combination of
City staff and consultants. The City's FOG Ordinance (Ordinance NS 26 -70) provides the legal authority
necessary to enforce the FOG program.
3) The City's requirements to install grease removal devices are discussed in Section 4.3 — FOG
Wastewater Discharge Requirements of the City of Santa Ana Fats, Oils, and Grease (FOG) Control
Program Manual. This section, and related sections in the FOG Control Program Manual also describe
the requirements for design standards for the removal devices, maintenance requirements, BMP
requirements, and record keeping and reporting requirements.
4) The City has legal authority to inspect grease producing facilities established in Ordinance NS 26 -70
and the FOG Control Program Manual, and enforces any violation of the sewer ordinance in
accordance with City requirements. The City has sufficient staff to provide inspections of each grease
removal device in its service area at least once per year.
5) The City has identified sections of its sanitary sewer system subject to high levels of FOG in its Digital
Sewer Atlas. Accordingly, the City's Operation and Maintenance Program includes a higher frequency
(typically monthly) cleaning schedule for each of these sections. These measures have prevented FOG
related SSOs from occurring.
The City of Santa Ana has created an "Enhanced Maintenance Location (EML) Database" as a part of
the Sewer System Infrastructure Management System. These EMLs along with siphons are cleaned on
a weekly or monthly basis, depending on the severity of the problem.
6) The City has developed and implemented source control measures for all sources of FOG discharged
to the sanitary sewer system for each section of the Sewer Line Problem Areas identified by adopting
Ordinance NS 26 -70.
A major collaborative effort took place in this SSMP requirement during the development of the City's
existing SSMP. A FOG Control Program Manual was developed to specify the key elements of the
ongoing FOG Control Program, and will be further discussed and updated (when necessary) as
required in the WDR.
A comprehensive FOG source identification investigation process is being implemented and refined as
part of the FOG Control Program. The process incorporates CCTV investigation along with FSE
inspections to determine the sources of FOG discharges to sewer system EMI-s. The source
identification process is included in the FOG Control Program Manual.
7) City Staff and the City's FOG Program consultant meets with FSE owners during inspections, and as
need, to discuss the City's FOG Control Program including proper grease control device maintenance.
The City has developed formal literature to be disseminated during these meetings. The City also
distributed FOG educational materials to residential communities associated with high levels of FOG
discharge. Additionally, the City has developed a FOG Mailer, to be included annually in all customers'
monthly bills.
April 2014 7-2
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of Santa Ana
7.3 Supporting Documents
Section 7: FOG Control
The following documents, attached as appendices, support the City's FOG Control Program, thereby assist the
City to comply with the FOG Control Program requirements of the Statewide General Waste Discharge
Requirements (WDR):
• City of Santa Ana Municipal Code, Chapter 39, Appendix D;
• Ordinance No. NS26 -70, Appendix E;
• The City of Santa Ana Standard Plans for Sanitary Sewers, Public Works Agency, Last revised on
December 12007, Appendix F;
• The City of Santa Ana Standard Specifications of Sewer Construction, Public Works Agency, Appendix
G;
• The City of Santa Ana FOG Control Program Manual, Appendix K,•
A Collection of Regulations and Logs which support the FOG Control Program, Appendix L:
• FOG Rules and Regulations (English)
• FOG Rules and Regulations (Spanish)
• FOG Worksite Poster
• FSE Employee Training Log
• FSE GRE Maintenance Log
• FSE Lateral Maintenance Log
• FSE Waste Grease Log
April 2014 7.3
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of Santa Ana Section 8: System Evaluation and Capacity Assurance Plan
Section i System Evaluation and Capacity
Plan
This section of the SSMP presents the City's sanitary sewer system evaluation and capacity assurance plan.
8.1 Requirements for System Evaluation and Capacity Assurance Plan
Element
The City has prepared and implemented a Capital Improvement Program (CIP) that will provide adequate
hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the
appropriate design storm or wet weather event. The City's Sewer Master Plan encompasses the following
components:
1) Evaluation - Actions needed to evaluate those portions of the sanitary sewer system that are
experiencing or contributing to an SSO discharge. The evaluation provides estimates of peak flows
(including flows from SSOs that escape from the system) associated with conditions similar to those
causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies
(including components of the system with limiting capacity) and the major sources that contribute to
the peak flows associated with overflow events.
2) Design Criteria - Where design criteria do not exist or are deficient, undertake the evaluation
identified in (1) above to establish appropriate design criteria.
3) Capacity Enhancement Measures - The steps needed to establish a short- and long -term CIP to
address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules.
The CIP may include increases in pipe size, 1/1 reduction programs, increases and redundancy in
pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall
identify sources of funding.
4) Schedule — The City has developed a schedule for all portions of the CIP developed in (1) -(3) above.
This schedule shall be reviewed and updated consistent with the SSMP review and update
requirements.
The City maintains a Sewer Master Plan which addresses the requirements outlined above. The elements of
the Sewer Master Plan includes:
1) The 2003 Sewer Master Plan Update and Infiltration and Inflow Study analyzed the capacity of larger
city sewers (generally 10 inch diameter and larger) for peak flow conditions under both dry and wet
weather conditions. Deficient sewer line segments are identified for prioritization in the capital
replacement program.
The 2003 Sewer System Master Plan includes a list of recommended projects to address existing and
future capacity deficiencies. The projects are grouped in four different priority categories, with
priority 1 being the highest priority category and 4 being the lowest priority category. A copy of this
master plan document has been provided to the Regional Board in digital format. Updates to the
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r of Santa Ana Section & System Evaluation and Ca
Sewer Master Plan are planned for 2014/2015.
r Assurance Plan
2) The City's Sanitary Sewer Standard Specifications as well as the Standard Plans for Sanitary Sewers
outline the appropriate design criteria necessary to ensure sufficient capacity, as well as preserve the
estimated life -cycle of wastewater infrastructure. Any design that is not encompassed by the City
Standards shall be sufficiently reviewed to ensure proper design and construction of the facility.
3) The City has established a Capital Improvement Program (CIP) to address projected hydraulic
deficiencies. The CIP is included in the City of Santa Ana Sewer Master Plan, and includes projected
cost estimates, alternatives analysis and project prioritization. The City's Sewer Enterprise Funds
describe how the City proposes to continue to pay for the CIP, by noting fund balances, funding
sources and fund uses.
The Sewer Master Plan Update contains a list of each projects identified as necessary to increase the
capacity of portions of the system. The projects are grouped by priority into four priorities, with
priority one being the highest. The projects are being addressed based upon the priorities.
4) The City has developed their CIP, as presented above, and plans to review and update it accordingly
during the next Sewer Master Plan Update.
41 IM
The following documents, attached as appendices, support the City's System Evaluation and Capacity
Assurance Plan, thereby allowing the City to comply with the System Evaluation and Capacity Assurance Plan
requirements of the WDR:
The City of Santa Ana Standard Plans for Sanitary Sewers, Public Works Agency, last revised on
November 5, 2012, Appendix F.
Additionally, the following documents also support the City's System Evaluation and Capacity Assurance Plan,
and are available from the City's Water Resources Division. Due to the size of these documents, they have not
been attached as appendices.
• City of Santa Ana Sewer Master Plan — Final Report, September 2003, M W H
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r of Santa Ana Section 9: Monitoring Measurement and Pro
Section 9: Monitoring, Measurement and Program
Modifications
This section of the SSMP presents the City's monitoring, measurement and Program modifications for the
sanitary sewer system.
9.1 Requirements for Monitoring, Measurement and Program.
Modifications Element
The City's Monitoring, Measurement, and Program Modifications shall encompass the following components:
1) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
2) Monitor the implementation and, where appropriate, measure the effectiveness of each element of
the SSMP;
3) Assess the success of the preventative maintenance program;
4) Update program elements, as appropriate, based on monitoring or performance evaluations; and
5) Identify and illustrate SSO trends, including: frequency, location, and volume.
9.2 Summary
The City evaluates the following Monitoring, Measurement, and Program Modifications Metrics for the
sanitary sewer system and all elements of the SSMP:
The SSMP elements are discussed periodically throughout the year during regular staff meetings with the
Water Resources Manager and the division supervisors. Additional meetings to assess the effectiveness of
individual elements are held as needed. Major studies, such as the Sewer Master Plan update and Infiltration
and Inflow Study are also used to measure the effectiveness of the SSMP and make revisions as appropriate.
The City tracks the location and cause of all SSOs, blockages, and gravity main EMLs. The City maintains a log
of all cleaning activity, which details the size, material and location of each pipe cleaned, as well as the
equipment utilized, and any relevant remarks observed during the cleaning. The City utilizes field data
acquisition software (infraMap), which utilizes ESRI software in conjunction with the City's sewer system
infrastructure maintenance system (SSIMS) for preventative maintenance tracking and work orders.
City Field Staff observe all gravity mains and manholes during routine cleaning, and conduct localized video
inspections when their observations warrant further investigation. Additionally, the City conducts system-
wide video inspections and each pipe is given a score based on the National Association of Sewer Service
Companies' (NASSCO) pipeline rating system. These ratings, as well as the observed condition of each
pipeline, allow the City to identify gravity mains that are at risk of collapse or prone to more frequent
blockages due to pipe defects.
The City identifies all food preparation and service locations within the City Limits as part of their monitoring
and surveillance program. A list of all such customers is maintained by the City's FOG control consultant in its
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L of Santa Ana Section 9: Monitoring Measurement and Pro
databases as well as in the City's digital atlas maps. All interceptors are inspected at least once a year by the
City's Inspectors as well as the City's FOG control consultant in accordance with the City's FOG Control
Program manual.
In order to monitor the implementation and measure the effectiveness of the SSMP, the City tracks several
performance indicators, including:
• Number and location of SSOs over the past 12 months, distinguishing between dry weather overflows
and wet weather overflows;
• Volume distribution of SSOs (e.g. number of SSOs < 100 gallons, 100 to 999 gallons, 1,000 to 9,999
gallons, > 10,000 gallons);
• Number of gravity grease interceptors inspected over the past 12 months;
• Miles of gravity mains cleaned over the past 12 months;
The SSMP and its elements will be updated in accordance with the results of the monitoring described above.
To date, revisions have been made to the FOG program as well as the Sewer Spill Procedures.
x. �• 11
The following documents allow the City to comply with the Monitoring, Measurement, and Program
Modifications requirements of the WDR, and are attached as appendices.
• A sample of the City's Video Inspection Log and Inspection Report, Appendix H.
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of Santa Ana
This section of the SSMP presents the City's SSMP program audits.
#, 0 . , 1
Section 10: SSMP Program Audits
The City is required to conduct periodic internal audits, appropriate to the size of the system and the number
of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on
file. This audit shall focus on evaluating the effectiveness of the SSMP and the City's compliance with the
SSMP requirements identified in Section D, 13 of Order No. 2006 - 0003 -DWQ, including the identification of
any deficiencies in the SSMP and steps to correct them.
10.2 Summary
The City conducts internal audits once every two years evaluating its SSMP and its compliance with the
requirements of Order No. 2006 - 0003 -DWQ. A report of the audit results is prepared after each audit and is
available upon request.
The internal audits include, but are not limited to the following:
• A review of this SSMP document to ensure compliance with the regulations established in the State
Water Resources Control Board's Order No. 2006 - 0003 -DWQ.;
• A review of any supporting documents listed in this SSMP;
• SSMP implementation efforts over the past two years;
• A description of additions and improvements made to the sanitary sewer collections system during
the past two years;
i A description of additions and improvements planned for the upcoming two years;
• A list of deficiencies, if identified, and a plan to correct the identified deficiencies.
1 M „rr i•
There are no applicable documents for this section.
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of Santa Ana
Section 11: SSMP Communication
This section of the SSMP presents the City's communication program.
11.1 Requirements for Communication Program Element
The City should communicate on a regular basis with the public on the development, implementation, and
performance of its SSMP. The communication system shall provide the public the opportunity to provide
input to the City as the program is developed and implemented. The City shall also create a plan of
communication with systems that are tributary and / or satellite City's sanitary sewer system.
11.2 Summary
The Water Resources Manager provides interested parties with status updates on the implementation of the
components of the SSMP and also considers comments made by interested parties. Additionally, the City's
website (www.ci.santa- ana.ca.us) presents information about on -going efforts, general information, as well as
meeting agendas and minutes. The SSMP and supporting documents are planned to be available for review
on the City's website, but the SSMP has been uploaded to and made available on the State's CIWQS website.
11.3 Supporting Documents
There are no applicable documents for this section.
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