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Home My WebLink AboutFULL PACKET_2014-08-05HOUSING AUTHORITY MEETING AGENDA AUGUST 5, 2014 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Sal Tinajero Vice Chairperson - Ward 6 STiny&ronsanta- ana.org Michele Martinez Authority Member - Ward 2 1AlMartine a Santa- ana.org P. David Benavides Authority Member - Ward 4 DBenavidesgsanta -ana. org Sonia R. Carvalho General Counsel Miguel A. Pulido Chairperson Authority Member telephone: 714 - 647 -6900 Agenda item inquiries: 714 - 647 -6520 Vacant Executive Director Vincent F. Sarmiento Authority Member - Ward 1 1VSarmientogsanta- ana.org Angelica Amezcua Authority Member - Ward 3 ,4,4NyeZ6t1 A salita -ana.o rg Roman A. Reyna Authority Member- Wards RReynan santa -ana. o rg Maria D. Huizar Recording Secretary • NOTE. Ifyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title 11, 28 CFR 35.102] Basic Housing Authority Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity • Honesty • Responsibility • Fairness • Accountability • Respect Eciency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority members deem to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments /Public Input — Pursuant to Government Code Sec. 54954.3, the Public may address the Housing Authority on any and all matters within the Authority's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/ or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2- 104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Authority will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non - confidential writings or documents provided to a majority of the members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. - 5:00 p.m., Monday through Thursday. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647 -6520. Meeting agendas, staff reports, and Minutes are available the Friday before a Meeting at the following website address: www.santa�ana,car Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable on the day of the meeting will be rebroadcast on Mondays at 6:00 p.m., Tuesdays at 9:00 a.m. and 6:00 pm, Wednesdays at 9:00 a.m. and 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 AUGUST 5, 2014 CITY OF SANTA ANA HOUSING AUTHORITY MEETING AUGUST 5, 2014 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS TINAJERO, AMEZCUA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO City Manager, General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) CONSENT CALENDAR RECOMMENDED ACTION.- Approve staff recommendation on Consent Calendar Items: 1 through 4. 1. REGULAR MEETING MINUTES OF JULY 1, 2014 RECOMMENDED ACTION. Approve Minutes. 2. EXCUSED ABSENCES - Authority Member Reyna - Clerk of the Council Office RECOMMENDED ACTION. Excuse the absence of Authority Member Reyna from the August 5, 2014 Housing Authority Meeting. 3. QUARTERLY REPORT OF CONTRACTS ENTERED INTO BY THE EXECUTIVE DIRECTOR RECOMMENDED ACTION. Receive and file. HOUSING AUTHORITY AGENDA 3 AUGUST 5, 2014 4. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM APRIL 2014 - JUNE 2014 At its regular meeting of July 76, 2074, by a vote of 6:0, the Community Redevelopment and Housing Commission recommended that the Housing authority receive and file the Quarterly Report for Housing Choice Voucher Program: April 2014 — June 2014. RECOMMENDED ACTION. Receive and file. * ** END OF CONSENT CALENDAR * ** COMMENTS 5. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non - agenda matters and ask questions of or give directions to staff. NO action maybe taken on non - agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 4 AUGUST 5, 2014 . MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA, CALIFORNIA JULY 1, 2014 CLOSED SESSION MEETING COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 10:58 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL A. PULIDO, Chair SAL TINAJERO, Chair Pro Tern ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN A. REYNA VINCENT F. SARMIENTO AUTHORITY MEMBER Absent: None STAFF Present: DAVID CAVAZOS, Executive Director SONIA R. CARVALHO, Legal Counsel MARIA D. HUIZAR, Recording Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS MOTION:: Approve staff recommendation on Consent Calendar Items: 1 and 2. MOTION: Benavides VOTE: AYES- F-11:16"I f_11 kq I.[011MILI[em, W014111kWAITINt SECOND: Sarmiento Arnezcua, Benavides, Pulido, Martinez, Reyna, Sarmiento, Tinajero (7) None (0) None (0) I JULY 1, 2014 ABSENT: None (0) 1. SPECIAL MEETING MINUTES OF JUNE 3, 2014 RECOMMENDED ACTION: Approve Minutes. 2. EXCUSED ABSENCES — None *** END OF CONSENT CALENDAR *** JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY CONVENED AT 10:48 P.M. 3. FUNDING ALLOCATIONS FOR THE HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS PROGRAM FISCAL YEAR 2014 — 2015 — Community Development Agency At its special meeting on June 4, 2014, by a vote of 6-0 the Community Redevelopment and Housing Commission recommended that the City Council and Housing Authority approve the recommended actions. Continued from the June 17, 2014 City Countil Meeting by a vote of 6-0 (Tinajero absent). MOTION: 1. Authorize the Executive Director of the Housing Authority to execute a cooperative agreement, subject to non-substantive changes approved by the Executive Director and Authority General Counsel. AGMT - Between the City of Santa Ana and the Housing Authority of the City of Santa Ana in the amount of $600,000 for a one-year term for the implementation of the Housing Opportunities for Persons with AIDS Tenant-Based Rental Assistance Program 2. Authorize the Executive Director of the Housing Authority to execute a cooperative agreement, subject to non-substantive changes approved by the Executive Director and Authority General Counsel. HOUSING AUTHORITY MINUTES 2 JULY 1, 2014 AGMT - With AIDS Services Foundation Orange County in an amount not to exceed $12,000 for a one-year term to administer the wait list for the Tenant-Based Rental Assistance Program MOTION: Sarmiento SECOND: Benavides VOTE: AYES: Amezcua, Benavides, Pulido, Martinez, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) JOINT SESSION CONCLUDED AND RECONVEBED TO THE CITY COUNCIL MEETINGA T 10:49 P.M. COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS — None ADJOURNED — 8:11 P.M. Maria D. Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 3 JULY 19 2014 lli'Ilti; •' f 1 1 i AUGUST 5, 2014 TITLE QUARTERLY REPORT OF CONTRACTS ENTERED INTO BY THE EXECUTIVE 1171:1 x01 to] N -. w E E DIRECTOR Receive and file. DISCUSSION RECORDING a . ONLY: "INJO-WONWIC ■ +_ 04IM "1ir��t460fol On October 6, 2008, the Housing Authority increased the Executive Director's authority to execute agreements from an amount not to exceed $10,000 to $25,000. Agreements valued at greater than $25,000 require approval by the Board of Directors. This is the same authority granted to the City Manager by the voters through a Charter Amendment in November 2006. The authority granted to the Executive Director required the submission of a quarterly report to the Housing Authority at a public meeting on all such agreements. The report is required to include the names of contractors and the amounts of each contract. There were no agreements that were entered into for the period of April 1, 2014 through June 30, 2014. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 — Community Health, Livability, Engagement & Sustainability. FISCAL IMPACT There is no fiscal impact associated with this action. R� Shelly La ` dry -Bayl Housing anager` "" Community Development Agency MZ /SLB /np 3 -1 40 0 a 0 A 111111 ♦ a I►7itAAIILI ` r AUGUST 5, 2014 QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM APRIL 2014 — JUNE 2014 ...... . ... . EXECUTIVE DIRECTOR IN*191►TAILyjj4,111104 Receive and file. RECORDING - ONLY: � E • COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION At its regular meeting of July 16, 2014, by a vote of 6:0, the Community Redevelopment and Housing Commission recommended that the Housing Authority receive and file the Quarterly Report for Housing Choice Voucher Program: April 2014 — June 2014. DISCUSSION The April 2014 — June 2014 quarterly status report for the Housing Choice Voucher (HCV) Rental Assistance Program provides statistics for the day -to -day activities of the Santa Ana Housing Authority. The report is divided into three sections: Waiting List, Participants, and Production. Waiting List As of May 20, 2014, there were 1,213 individuals /families on the waiting list. The waiting list last opened on October 1, 2007 and closed on November 30, 2007. Charts 1 and 2 depict the characteristics of those currently on the waiting list. 1. Residency Preference Chart 1 illustrates the percentage of those on the waiting list who work or live in Santa Ana These applicants are given a preference on the list. Work in Santa Ana 4% Neither 74% j Live in Santa Ana 22% Quarterly Report for HCV August 5, 2014 Page 2 Chart 2 illustrates the number of applicants by total household size. The majority of families 500 on the waiting list consist of only one or two members. 400 Nearly half of all applicants (657 of 1213, or 300 54 %) have one or two - member households 200 and would qualify for a one bedroom voucher. The Santa Ana Housing Authority's occupancy 100 policy is one bedroom for every two family 0 members. At the end of the reporting period, there were 2,546 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by 2. Household Size 1 2 3 4 5 6 7 8 9 10 11 12+ 6 Persons ,\ 3. Family Size 3% 7 Persi 8% 4 Person 11% number of family members. Three - fourths (77 %) 3 Persons of families receiving assistance have three or fewer members. The family type of program participants is illustrated in Chart 4. "Other" consists of households that are non - elderly, non - disabled, with no minor children. Over half (65 %) of participating households have elderly and /or disabled members. 7+ osons L% Elder] 50% 2 Persons 25% 1 Person 36% 4. Family Type Other Family 1n% ?s% Disable d 15% Quarterly Report for HCV August 5, 2014 Page 3 Chart 5 depicts participants by percentage of Orange County median income. As of January, 2014, the County's median income was $84,900. Approximately 79% of families on the program earn less than 30% of the median income, which is $27,100 per year for a family of four. Participants' incomes come from a variety of sources, as illustrated in Chart 6. 5. Income as Percent of Median Below8n of� Median Below Me lE Nearly half (43 %) of participating families have employment income. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant's portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for April through June was $882. Production HQS Inspections - each assisted unit must be inspected at least annually to ensure it meets the Housing Quality Standards (HQS) in compliance with federal guidelines. From April to June, a total of 636 inspections and re- inspections of failed units were performed. Chart 7 illustrates the number of inspections performed monthly since June 2014. 300 250 !I 200 150 100 50 0 80 °% 70% 60% 50% 40% 30% 20% 10% 0 °% 6. Sources of Income 67% low 30% of Median 79 °% With any wages With any Welfare With any SS /SSI With any other income 7. HQS Inspections April May June Quarterly Report for HCV August 5, 2014 Page 4 Re-certifications / Interims Each year, the Housing Authority must re-certify 300 each participating family to ensure compliance 250 with program eligibility. In addition, when a 200 participant's income changes an interim examination must be performed. During the 150 reporting period, a total of 822 100 recertifications/interims were conducted. 50 Monthly totals since June 2014 are shown in 0 Chart 8. Other Change of Unit 8. Re-exams & Interims April May June BRe -Exams 'ilnterirns These actions are made when a family moves to a different rental unit. Thirteen other changes of unit actions were processed during the reporting period. New Admissions This action is when a family is admitted to the Housing Program. Eleven new admissions under the Project-Based Voucher Program were processed during this reporting period. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability. FISCAL IMPACT There is no fiscal impact associated with this action. Shelly La fy-Bayle Housing M'anager Community Development Agency SLB/MZ/np RE