HomeMy WebLinkAbout22B - SPEC - REPLACEMENT VEHICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 18, 2014
TITLE:
CONTRACTS AWARD FOR NEW AND
REPLACEMENT VEHICLES
SPEC NO. (14 -081)
(STRATEGIC PLAN NO. 6,2)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 15'Reading
❑ Ordinance on 2n'Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to National Auto Fleet Group for the purchase of a Ford Transit Connect, a
Chevrolet Traverse, and Jeep Wrangler and three Ford F550 trucks in an amount not to exceed
$440,120, and to Plumbers Depot for the purchase of a Sewer Vactor Combination truck in an
amount not to exceed $521,240, subject to non - substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. Replacement of City vehicles is based on mileage
and performance. Due to budget constraints in past years, the City focused primarily on
replacing Police Department patrol units. Consequently, other vehicles have exceeded their
useful lifecycle resulting in increased maintenance and repair costs and lowered vehicle
performance.
Based on the City's lifecycle replacement criteria, five vehicles have been identified for
replacement with the following equipment: one GapVac Combination Sewer truck, one Jeep
Wrangler and three Ford F550 Super Duty trucks. These three vehicles are all assigned to the
Public Works Department and used in the street and sewer maintenance divisions. In addition,
the City will be augmenting its overall fleet inventory with one Ford Transit Connect for the water
educational program and two Chevrolet Traverse vehicles to be used for administrative purposes.
Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The National Joint Powers Alliance contract
with National Auto Fleet Group for fleet vehicles and a local inter - cooperative agreement with Los
22B -1
Contracts Award for Replacement Vehicles
November 18, 2014
Page 2
Angeles County awarded to Plummers Depot for the GapVac Combination truck were awarded
as a result of open competitive bidding and meet the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #2, Address deferred maintenance on City buildings and equipment.
FISCAL IMPACT
Funds are available in the Fleet Maintenance Equipment Replacement account in the amount of
$361,605 (07510101- 66400), in the Sanitary Sewer Services Machinery and Equipment account
in the amount of $521,240 (05617640 66400), in the Public Works Administrative Services
Machinery and Equipment account in the amount of $37,850 (no 10117601 66400) and in the
Water Services Machinery and Equipment account in the amount of $40,665 (06017644 66400).
Frid Mousavipour, P.E.
Executive Director
Public Works Agency
CLsp
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez pan - SR
Executive Director
Finance and Management Services Agency
22B -2