HomeMy WebLinkAbout25L - AGMT - GRANT WRITING SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 18, 2014
CLERK OF COUNCIL USE ONLY:
TITLE:
APPROVED
[I As Recommended
FINAL AMENDMENT TO AGREEMENT
❑ As Amended
WITH STRATEGIC SOLUTIONS FOR
❑ Ordinance on 1s`Reading
GRANT WRITING SERVICES
❑ Ordinance on Reading
Implementing Resolution
E] Re
(STRATEGIC PLAN NOS. 4,1 AND 5,2)
❑ Set Public Hearing For
I
CITY MANAGER
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an amendment to the
agreement with Strategic Solutions for grant writing administration services in an amount not to
exceed $6,500 subject to non - substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance, and Central
Stores Division (FFCS) is responsible for the acquisition, maintenance, repair, and replacement
of vehicles, trucks, and maintenance equipment. To meet its 5 -Year Alternative Energy Strategic
Plan, FFCS initially contracted with Strategic Solutions to search and apply for grant funding in
order to expand the City's efforts in alternative fuel technologies. In 2013, FFCS prepared a
Request for Proposal and Strategic Solutions was selected to continue providing these services.
Strategic Solutions has been successful in obtaining numerous grants totaling over $1 million in
alternative fuel technologies (Exhibit A). However, grant applications will now be administered by
Fleet staff and as such services of Strategic Solutions will no longer be required. The
recommended amount will pay for any services provided to date as well as for Strategic Solutions
to close out any recent applications.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #4 City Financial Stability, Objective #1
Maintain a stable, efficient and transparent financial environment and Goal #5 Community Health,
Livability, Engagement & Sustainability, Objective #2, Expand opportunities for conservation and
environmental sustainability.
25L -1
Amendment — Strategic Solutions
November 18, 2014
Page 2
FISCAL IMPACT
Funds for this amendment in the amount of $6,500 are available in the Fleet Maintenance
contracts account (no. 07510100 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez yF'
Executive Director
Finance and Management Services Agency
CL / /es
Exhibit: Agreement
25L -2
SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on November
18, 2014, by and between Strategic Solutions, a California independent consulting firm
which provides grant consulting services to public and private agencies/companies, with
its principal place of business located at 2825 South Palm Canyon Drive, Palm Springs,
California 92264 (herein after referred to as "Consultant "), and the City of Santa Ana, a
charter city and municipal corporation of the State of California ( "City ").
RECITALS:
A. The parties entered into a Consultant Agreement dated November 2013 (hereinafter
"original Consultant Agreement ") by which Consultant has provided grant consulting
services. Consultant will use her extensive experience in grant writing in order to
assist the City in maximizing access to grant funds.
B. A First Amendment to the original Consultant Agreement was executed in June 2014.
That amendment only extended the term of the original Consultant Agreement
through June 30, 2015,
C. The amount of compensation under the original Consultant Agreement's was not to
exceed $25,000.00. By this Second Amendment to Agreement, the parties wish to
add an additional $6,500.00 to the compensation.
NOW THEREFORE, in consideration of the covenants contained in original Consultant
Agreement and the First Amendment to Agreement, and subject to all the terms and
conditions of the original Consultant Agreement, except those amended in this SECOND
Amendment to Agreement, the parties agree as follows:
1. Section 2 (a). COMPENSATION. City agrees to pay, and Consultant agrees to
accept as total payment for its services, the rates and charges identified in Exhibit A.
The total sum to be expended under this Agreement, as amended, shall not exceed
$31,500.00 during the Term of this Agreement.
2. Except as herein amended, all terms and conditions of said original Consultant
Agreement shall remain in full force and effect.
[Signatures on next Page]
25L -3
IN WITNESS WHEREOF, the parties hereto have executed this SECOND Amendment
to Agreement on the date and year first written above.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
Sonia Carvalho
City Attorney
for Jose Sandoval
Chief Assistant City Attorney
CITY OF SANTA ANA
David Cavazos
City Manager
RECOMMENDED FOR APPROVAL:
Francisco Gutierrez
Executive Director
Finance & Management Services
CONSULTANT
Charlotte D. Whitney
dba StrategicSolutions
Consultant/Owner /President
Employer ID # or Individual SS # 043 -36 -2895
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