HomeMy WebLinkAbout25M - AGMT - FOUNTAIN SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 18, 2014
TITLE:
AGREEMENT AMENDMENT WITH
SERVICE FIRST FOR FOUNTAIN
MAINTENANCE SERVICES
(STRATEGIC PLAN NO. 6, 1B)
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2n' Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement
with Service First for fountain maintenance services, increasing the compensation by $19,490 to
an amount not -to- exceed $63,480, which includes a 15% contingency, annually, for the period
through December 31, 2015, subject to non - substantive changes approved by the City Manager
and the City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency is responsible for the routine
maintenance of the fountains located in the Downtown Civic Center, including the Plaza of the
Fountains (three fountains), Plaza of the Sun, Sasscer Park, the 2nd Street Mall fountain, and the
Santa Ana Regional Transportation Center ( SARTC) fountain.
On December 16, 2013, the City Council approved the first of two, two -year contract extensions
to maintain the fountains. The first of the two -year agreement extensions is set to expire
December 31, 2015. Staff recommends an increase to the scope of work to provide two
additional days of service per week for the fountains in the civic center area and one additional
day of service per week for the SARTC fountain. Additionally, staff requests an adjustment to the
contingency amount to reflect 15% of the annual contract amount. The cost of the increased
scope of work and adjusted contingency will result in increasing the existing contract by $19,490.
The fountains are currently maintained one day per week. The increase in activity in the Civic
Center requires additional weekly maintenance of the fountains to clean the skimmers, vacuum
the bottom of the fountain, review the chlorine balance and equipment to avoid any blockage and
breakdown of the pump and filtration system. Filtration blockages and vandalism have caused
fountains to overflow, increased stress on the fountain equipment and breakdowns, which then
results in emergency repairs. For this reason staff is recommending a contingency of 15% of the
contract amount.
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Agreement Amendment with Service First
November 18, 2014
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #1, Establish and maintain a Community Investment Plan for all City assets, Strategy
b, Equitably maintain existing streets and associated assets in a state of good repair so they are
clean, safe and aesthetically pleasing for all users.
FISCAL IMPACT
Funds are available in the Civic Center - Regular Maintenance expenditure account (no.
07413250 62320) and the Santa Ana Regional Transportation Center - Maintenance & Repair -
Buildings and Grounds account (06717650 62320).
Gerardo Mouet,
Executive Director
Parks, Recreation and Community
Services Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
3zrk> `N
Fran s co Gutierrez, uo,
Executive Director
Finance and Management Services Agency
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SECOND AMENDMENT TO FOUNTAIN MAINTENANCE AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT, made and entered into this _ day
of 2014, by and between Service First Contractors Network dba Service 15`,
a California corporation ( "Contractor "), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
( "City ").
RECITALS
A. City and Contractor entered into Agreement #A -2011 -249, dated November 7, 2011,
for a contractor having special skill and knowledge in the provision of fountain
maintenance and repair services ( "said Agreement').
B. City and Contractor entered into a First Extension of Fountain Maintenance
Agreement #A- 2013 -192 to revise the Scope of Services, Compensation, and Term
sections of said Agreement.
C. In accordance with the terms and conditions of said Agreement, the Parties desire to add
to the scope of services and increase the compensation in said Agreement.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions of said Agreement, except as herein modified, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to increase existing fountain
maintenance contract from one day a week (Mondays) service to three days a week
(Monday, Wednesday, and Friday) service of the five Civic Center fountains and the
Second Street Mall fountain.
2. Section 2, COMPENSATION, the relevant portion of said section shall be amended to
increase the annual compensation of $43,990.00 by $19,490.00, such that the total annual
amount to be expended under said Agreement shall not exceed $63,480.00 during the
remaining term of said Agreement, which pursuant to the previously amended terms of
said Agreement terminates on December 31, 2015, unless terminated earlier pursuant to
the terms of said Agreement.
3. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
///
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement the date and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Ate A
By. ,
Ryan
RECOMMENDED FOR APPROVAL:
GERARDO MOUET
Executive Director
Parks, Recreation & Community Services Agency
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
SERVICCE FIRST CONTRACTORS
NETWORK dba SERVICE I"
Frank Vandenberg
President
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