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Home My WebLink About55E - RESO - PAVEMENT MNGT GRANT APPREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 18, 2014 TITLE: RESOLUTION - ARTERIAL PAVEMENT MANAGEMENT PROGRAM GRANT APPLICATIONS (STRATEGIC PLAN NO. 6, 1, G) CITY MANAG RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2n° Reeding ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a resolution authorizing the Executive Director of the Public Works Agency to submit applications for funding consideration under the Arterial Pavement Management Program. 2. Direct staff to amend the Seven -Year Capital Improvement Program to incorporate the Arterial Pavement Management Program projects list. DISCUSSION On August 11, 2014, the Orange County Transportation Authority (OCTA) issued a call for projects for Arterial Pavement Management (APM) grants. The APM program is funded with Regional Surface Transportation Program (RSTP) funding under the Moving Ahead for Progress in the 21st Century (MAP -21) Federal Transportation Act. Approximately $20 million in federal RSTP funds will be available in Fiscal Year 2015 -16. Each APM grant application must be for a minimum award of $250,000 up to a maximum of $500,000. Additionally, each candidate project is required to provide at least 50 percent in matching funds. Beginning October 2014, OCTA staff will review and rank the APM applications. The OCTA Board is scheduled to approve the program of projects on January 12, 2015. City staff is requesting authorization to submit three grant applications for APM funding for Fiscal Year 2015 -16: RECOMMENDED PROJECTS GRANT $ Warner Avenue Pavement Maintenance from west city limit to Grand $500,000 Fairview Street Pavement Maintenance from Se erstrom to north city limit $500,000 First Street Pavement Maintenance from Newhope to Main $500,000 Total $1,500,000 55E -1 Resolution - Arterial Pavement Management Program Grant Applications November 18, 2014 Page 2 Given the need for these improvements, staff recommends that City Council adopt the resolution authorizing submittal of these project applications for funding consideration, and direct staff to incorporate these projects into the Seven -Year Capital Improvement Program. STRATEGIC PLAN Approval of this item supports the City's efforts to meet Goal #6 Community vacuities & Infrastructure, Objective #1 (establish and mair assets), Strategy G (develop and implement coordination with the Community Investment and ENVIRONMENTAL IMPACT tain a Community Investment Plan for all City the City's Capital Improvement Program in Deferred Maintenance Plans). There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. Public Works Agency FM/EWG /KN Exhibit: 1. Resolution 55E -2 11/12041es RESOLUTION NO. 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION FOR FUNDS FOR THE ARTERIAL PAVEMENT MANAGEMENT PROGRAM FUNDED WITH REGIONAL SURFACE TRANSPORTATION PROGRAM FUNDING UNDER THE MOVING AHEAD FOR PROGRESS IN THE 2181 CENTURY FEDERAL TRANSPORTATION ACT FOR THE WARNER AVENUE PAVEMENT MAINTENANCE PROJECT (FROM WEST CITY LIMIT TO GRAND AVENUE), THE FIRST STREET PAVEMENT MAINTENANCE PROJECT (FROM NEWHOPE STREET TO MAIN STREET), AND THE FAIRVIEW STREET PAVEMENT MAINTENANCE PROJECT (FROM SEGERSTROM AVENUE TO NORTH CITY LIMIT) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS FOLLOWS: Section 1. The City Council of the City of Santa Ana conclusively finds, determines and declares as follows: A. The United States Congress enacted the Moving Ahead for Progress in the 2151 Century (MAP -21) Federal Transportation Act on July 6, 2012, which makes Regional Surface Transportation Program (RSTP) funds available to the Orange County Transportation Authority (OCTA). B. OCTA has established the procedures and criteria for reviewing proposals. C. The City of Santa Ana possesses authority to nominate projects funded using Regional Surface Transportation Program funding, provide sufficient local match, and to finance, acquire, and construct the proposed project(s). D. The City Council hereby authorizes the nomination of the Warner Avenue Pavement Maintenance Project (from West City Limit to Grand Avenue), the First Street Pavement Maintenance Project (from Newhope Street to Main Street), and the Fairview Street Pavement Maintenance Project (from Segerstrom Avenue to North City Limit), including all understanding and assurances contained therein, and authorizes the Executive Director of Public Works as the official representative of the City of Santa Ana to act in connection with the nomination and to provide such additional information as may be required. 55E -3 E. The City of Santa Ana will maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the facility(ies) or activity. F. With the approval of the California Department of Transportation (Caltrans) and /or OCTA, the City of Santa Ana or its successors in interest in the property may transfer the responsibility to maintain and operate the property. G. The City of Santa Ana will give Caltrans and /or OCTA's representatives access to and the right to examine all records, books, papers or documents related to the arterial pavement management project. H. The City of Santa Ana will cause project work to commence within six (6) months following notification from the State or OCTA that funds have been authorized to proceed by the Federal Highway Administration and that the project will be carried to completion with reasonable diligence. I. The City of Santa Ana commits (for each project) $1,250,000 of Measure M2- Fairshare and/or other funding sources and will provide 71.4% of the total project cost as match to the requested $500,000 in OCTA RSTP funds for a total project cost estimated to be $1,750,000 per project. J. The City of Santa Ana is responsible for preparing and submitting all necessary Caltrans- required documentation include E -76 request. The City of Santa Ana agrees to submit an E -76 Request to Caltrans District 12 by February 1 of the fiscal year identified. K. The City of Santa Ana will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the American with Disabilities Act, Federal Title VI, Disadvantaged Business Enterprise, Buy America provision, and any other federal, state, and/or local laws, rules and /or regulations. Section 2. The City Council hereby authorizes the execution of any necessary cooperative agreements between the City of Santa Ana and OCTA to facilitate the delivery of the project. Section 3. The City Council hereby authorizes the Executive Director of the Public Works Agency as the official representative of the City of Santa Ana to apply for the Regional Surface Transportation Program funding under the Moving Ahead for Progress in the 2151 Century Federal Transportation Act for the Warner Avenue Pavement Maintenance Project (from West City Limit to Grand Avenue), the First Street Pavement Maintenance Project (from Newhope Street to Main Street), and the Fairview Street Pavement Maintenance Project (from Segerstrom Avenue to North City Limit). Section 4. The City of Santa Ana agrees to fund its share of the project costs and any additional costs over the identified programmed amount. 55E -4 Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of November, 2014. APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By; Lisa E. Storck Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Councilmembers Councilmembers Miguel A. Pulido Mayor CERTIFICATION OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of Council, do hereby attest to and certify the attached Resolution No. 2014- to be the original resolution adopted by the City Council of the City of Santa Ana on November 18, 2014. Date: Clerk of Council City of Santa Ana 55E -5 55E -6