HomeMy WebLinkAbout55F - RESO - PARKS PROGRAM GRANTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 18, 2014
TITLE:
APPROPRIATION ADJUSTMENT
RECOGNIZING HOUSING RELATED
PARKS PROGRAM GRANT REVENUE
AND RESOLUTION UPDATE
{STRATEGIC PLAN NO. 5, 4A}
CITY
MANAGgR
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 � Reading
❑ Ordinance on 2 n Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve an appropriation adjustment recognizing grant revenue in the amount of $316,350
in the Parks /Recreation Capital Grants revenue account (no. 16113002 52025) and
appropriating funds to the State Resources Agency Grant expenditure accounts (no.
16113262 various).
2. Approve an appropriation adjustment recognizing District 1 Acquisition and Development
funds in the amount of $175,000 in the Residential Development District 1 revenue account
(no. 31113002 57991) and appropriating funds to the Residential Development District 1
expenditure accounts (no. 31113260 various).
3. Adopt a resolution recognizing the Housing Related Parks Grant in the amount of
$1,030,800 for the construction of a park at Memory Lane and the Santa Ana River.
DISCUSSION
The State of California issued a Notice of Funding Availability for the Housing Related Parks
Program to provide funds for parks and recreation projects that benefit the community and add to
the quality of life. The program awards funds on a per- bedroom basis for residential units,
affordable to very low- and low- income households, created or converted during the designated
program year.
The project site is approximately a half acre of undeveloped, vacant land next to the Santa Ana
River Bike Trail. The project will add a park to the inventory of park sites in the City.
Improvements will include installation of a rest area with drinking fountains, bike racks, equestrian
hitching station, playground equipment and shelter, exercise area, drought tolerant landscaping
and river rock bio- Swale, security lighting, hard surface and decomposed granite walkway and
other site amenities. The project site is intended for use by the nearby Vista Del Rio Housing site
as well as users of the Santa Ana River Bike Trail.
55F -1
Resolution for Housing - Related Parks Program
November 18, 2014
Page 2
The Parks, Recreation and Community Services Agency was notified that the grant application was
awarded $1,030,800. A resolution is required recognizing the grant funds.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #5 Community Health, Livability, Engagement &
Sustainability, Objective #4, Support neighborhood vitality and livability, Strategy a, Support the
design and construction of parks to provide increased open space and opportunities for recreation
throughout the city, construct the Roosevelt Walker Park and Community Center, and develop
concepts and proposals for the Library Park in the Civic Center and Centennial Santa Ana River
Eco -Park.
FISCAL IMPACT
As part of the CIP, the City appropriated $714,450, the anticipated grant amount for fiscal year
2014 -2015. This appropriation adjustment of $316,350 represents the difference between the
anticipated amount and actual grant award of $1,030,800. The appropriation adjustments will
recognize grant revenue in the amount of $316,350 in the Parks /Recreation Capital Grants
revenue account (no. 16113002 52025) and appropriate an equal amount to the State Resources
Agency Grant expenditure accounts (no. 16113262 various) and recognize funds in the amount of
$175,000 in the Residential Development District 1 revenue account (no. 31113002 57991) and
appropriate an equal amount to the Residential Development District 1 expenditure accounts (no.
31113260 various).
Gerardo Mouet
Executive Director
Parks, Recreation & Community
Services Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Executive Director
Finance & Management Services Agency /l'
55F -2
10 -2814 les
RESOLUTION NO. 2014-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA ACKNOWLEDGING THE GRANT AWARD
FOR HOUSING - RELATED PARKS PROGRAM GRANT
AND AUTHORIZING EXECUTION OF STATE STANDARD
AGREEMENT FOR SUCH GRANT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. The State of California, Department of Housing and Community
Development ( "State ") issued a Notice of Funding Availability dated October 2, 2013
( "NOFA ") under its Housing - Related Parks ( "HRP ") Program.
B. By Resolution No. 2014 -004, the City of Santa Ana was authorized to
apply for a HRP Program grant and submitted the 2013 Designated Program Year
Application Package released by the State for the HRP Program.
C. The State is authorized to approve funding allocations for the HRP
Program, subject to the terms and conditions of the NOFA, Program Guidelines,
Application Package, and Standard Agreement.
D. The State has awarded an HRP Program Grant to the City in the amount
of One Million Thirty Thousand Eight Hundred Dollars ($1,030,800.00) for the
improvements to the Memory Lane/Santa Ana River Park.
Section 2. The application the City submitted was approved by the State for
funding to the City in the amount of One Million Thirty Thousand Eight Hundred Dollars
($1,030,800.00) and the City is hereby authorized and directed to enter into, execute,
and deliver a State of California Standard Agreement ( "Standard Agreement"), and any
and all other documents required or deemed necessary or appropriate to secure the
HRP Program Grant from the State, and all amendments thereto (collectively the "HRP
Grant Documents ").
Section 3. The City shall be subject to the terms and conditions specified in
the Standard Agreement. Funds are to be used for the allowable capital asset project
consisting of the improvements to Memory Lane/Santa Ana River Park, which is
identified in Exhibit A to the Standard Agreement. Any and all activities funded,
information provided, and timelines represented in the application are enforceable
through the Standard Agreement. City agrees to use the funds for eligible capital
asset(s) in the manner presented in the application as approved by the State and in
accordance with the NOFA and Program Guidelines and Application Package.
55F -3
10-28.14 les
Section 4. The Executive Director of the Parks, Recreation and Community
Services Agency, by previous resolution, is authorized to execute in the name of the
City, the HRP Program Application Package and the HRP Grant Documents as required
by the State for participation in the HRP Program.
Section 5. This Resolution shall take effect immediately upon its adoption by the
City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this day of
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By:� �.
Lisa E. Storck
Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
2014.
Miguel A. Pulido
Mayor
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Maria D. Huizar, Clerk of the Council, do hereby attest to and certify the
attached Resolution No. 2014- to be the original resolution adopted by the City
Council of the City of Santa Ana on November 18, 2014.
Date:
Clerk of the Council
City of Santa Ana
55F -4
STATE OF CALIFORNIA
STANDARD AGREEMENT AGREEMENT NUMBER
STD 213 (Rev 06M3) 14RAPP.9159
REGISTRATION NUMBER
Th is Agreement is entered into between the State Agency and the Contractor named below;
STATE AGENCY'S NAME
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
CONTRACTOR'S NAME
City orsants Ana
__ .... .....
2 -The term of this
Agreement is: Upon TICK) Approval through 095012816
3. The maximum amount of this S110301808.00
Agreement is:
4 The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of
the Agreement.
Exhibit A - Authority, Purpose and Scope of Work 2
Exhibit B - Budget Detail and Payment Provisions 2
Exhibit C - State of Califomia General Terms and Conditions" OTC - 6I8
Exhibit D - HRPP Terms and Conditions 2
Exhibit E- Special Terms and Conditions I
Exhibit F - Additional Provisions 0
TOTAL NUNMER OF PAGES ATTACHED-. 7 pages
Items shown with an Asterisk (t), are hereby Incorporated by reference and made part orthis agreement as if enached hereto. These
documents can be viewed at http,l/www.documents.des.ca.aovlol.VQTC-610.doc
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR Califerals Department of
OON"fRACTDR'$ NAME (iCathor than sn individusl, state wheNer ymrpomtfon, partnxship,etc) General Service
Use Only
City of Santa Ana
DAT 3(G`NE5(moomttypa)
ADDRESS
20 Civic Center Plaza Room 273 b1 -23, Santa Ana, CA 92701
STATE OF CALIFORNIA
AGENCY NA't1E
Department of Housing and Community Development
BY (Authoreed Signmurei DATE SIGNED (Do not typo)
PRINTED NAME AND TITLE OF PERSON SIGNING
Cathy Parr, Contracts Manager, Business & Coot net Services Branch __
.-._ ._ _____.___.. _ ____—. x Exempt pereSC Yl 4.04.A3(DGS
ADDRESS - -- Memo dated 6112/81)
2020 W. El Camino Ave, Sacramento, CA 95833
APPROVED AS TO FORM
LISA E. STORCK
Assistant 81ty Atterney 55F -5
EXHIBIT A
Joni
Authority
City of Santa Ana
14 -HRPP -9159
Page 1 of 2
Pursuant to Chapter 8 of Part 2 of Division 31 of the California Health and Safety Code,
commencing with Section 50700, as added by Section 1 of Chapter 841 of the Statutes of 2008,
the State of California Department of Housing and Community Development (herein referred tD
as the "State" or the "Department ") has established the Housing- Related Parks (HRP) Program
(the "Program "). This Standard Agreement (the "Agreement') Is entered Into under the authority
of, and in furtherance of the purposes of, the Program as set forth In Health and Safety Code
Section 50701. Pursuant to Health and Safety Code Sections 50702 and 50704.5, the State
has issued a Notice of Funding Availability, dated October 2, 2013 (NOFA) and Program
guidelines dated September 2013 (the "Guidelines ") governing the Program.
20MV17r. M.
In accordance with the authority cited above, the Contractor has applied to the State for
financial assistance (the "Application') in the form of a grant from the Program (the "Grant ").
The State has agreed to make the Grant, as a financial incentive based on the issuance of
housing starts, for housing units affordable to very low- and low-income households by the
Contractor pursuant to the terms of the NOFA, the Guidelines and this Agreement. Based on
the representations made by the Contractor in Its Application, which is hereby incorporated as if
set forth in full, the State shall provide a Grant in the amount shown below for the purpose of
paying for capital Improvement(s) related to the acquisition, rehabilitation, or construction of a
Park and Recreation Facility.
The State and the Contractor have agreed to enter into this Agreement in accordance with the
terms and conditions herein, subject to all the provisions of the applicable statutes, the NOFA,
the Guidelines and further subject to the State laws and requirements governing State
contracts. Capitalized terms herein shall have the meaning of the definitions set forth in the
Guidelines.
ITT -T-T 7Fi'f"Ii.'i
Improvements to Memory Lane / Santa Ana River Park.
HRP Program Grant - Round 3
NOFA Date: 10/02!13
Rev. Date: 8115114
Prep Dale: 8120114
55F -6
EXHIBIT A
Grant Tlmelines
City of Santa Ana
14- HRPP•9159
Page 2 of 2
No work performed prior to the effective date of this Agreement or after June 30, 2018, shall be
funded. The effective date of this Agreement is the date it is executed by the State, after
execution by the Contractor. All funds must be requested from the Department no later than
April 30, 2016. For the purpose of this Agreement, no funds may be expended after June 30,
2016. It is the responsibility of the Contractor to monitor the project and timeliness of draws
within the specified dates.
CNEW =1k MUt_ -c
The total amount of this Grant is $1,030,800.00.
HRP Program Grant — Round 3
NOFA Dale: 10/02113
Rev. Date: 8115114
Prep Date: 6120/14
55F -7
EXHIBIT B
):f:1"97M_ MT Lj
rant Funds
City of Santa Ana
14 -HRPP -9159
Page 1 of 2
A. Grant funds shall only be used for projects approved by the Stale that Involve the
construction, rehabilitation, and/or acquisition of capital assets as defined by the
California Government Code, Section 18727(a) that benefit the community within the
Contractor's jurisdiction and as further set out in Section 108 of the Guidellnes. Capital
assets include tangible physical property with an expected useful life of fifteen (15) years
or more, equipment with an expected useful life of two (2) years or more, or major
maintenance, reconstruction, or demolition for purposes of reconstruction and/or
retrofitting work.
B. Incidental expenses shall not be paid by Grant funds unless they are directly related to
the construction or acquisition of an eligible capital asset. Such expenses include costs
associated with planning, engineering, construction management, environmental impact
reports, appraisals, site acquisitions, or necessary easements.
C. Grant funds shall not be expended for the administrative costs of persons directly
employed by the Contractor or for other "soft" coats that are not directly related to the
construction, rehabilitation or acquisition of capital assets.
2. Performance
Contractor shall take such actions, pay such expenses and de all things necessary to complete
the Work specified in Exhibit A In accordance with the schedule for completion set forth therein
and within the terms and conditions of this Agreement.
�ilrmfx ii = M
A. Term: The effective date of this Agreement is the date upon which it is executed by the
State (the date stamped in the lower right portion of the Standard Agreement (Std. 213)
through September 30, 2018. All funds must be requested by the Contractor by April 30,
2018 and expended by June 30, 2018. This Agreement shall terminate September 30,
2016.
B. The Contractor shall make any and all request(s) for disbursement no earlier than ninety
(90) days from the anticipated need for the funds, using the forms provided by the State.
The forms will be made available at httn: //www.hcd.ca..qov/hod /hroo. The Contractor
shall expend the funds within 90 days from the date of receipt from the State, or by June
30, 2016, whichever occurs earlier and subsequent supporting documentation shag be
submitted to the Department.
C. Failure to expend contract funds in a timely manner may affect future funding.
HR Program Grant —Round 3
NOFA Date: 1 D102113
Rev, Dale: 8 /18N4
Prep Date: 8720114
y e,
City of Santa Ana
14 -HRPP -9159
Page 2of2
EXHIBIT B
D. A separate checking account for the Grant funds is not required. However, the
Contractor shall deposit Grant funds in an interest bearing checking or savings account,
or the State may require the Contractor to deposit all Grant funds into a segregated
account in an Institution whose deposits are insured by the federal or state government.
All interest earned from the deposit of Grant funds shall be used for allowable, Program
purposes and accounted for to the State. All funds not expended within 90 days of
receipt, or by June 30, 2016, as applicable, shall be returned to the State with accrued
interest.
E. The Contractor shalt make a good faith effort to minimize the number of disbursement
requests to the State by anticipating and requesting in advance the maximum amount of
funds that can be expended within the (ninety) 90 day time frame.
F. The Contractor shall inform the State within a reasonable amount of time in the event that
expenditures related to an authorized project(s) are less than the total Grant award. The
Contractor may expend the balance of Grant funds on additional capital assets projects,
upon written State approval. Contractor shalt provide the State with a letter of request
that describes the additional project(s) to be funded.
G. The Contractor shalt immediately inform the State, no later than December 31, 2015, 0
the Contractor anticipates it will not be able to expend all Grant funds by June 30, 2016.
H. The Contractor is responsible for maintaining records which fully disclose the activities
funded by the Grant. Adequate documentation of each transaction shall be maintained to
permit the determination, through an audit 9 requested by the State, of the accuracy of
the records and the eAowability of expenditures charged to Grant funds. If the allowability
of expenditure cannot be determined because records or documentation are inadequate,
the expenditure may be disallowed, and the State shall determine the reimbursement
method for the amount disallowed. The State's determination of the atiowabiitiy of any
expense shall be final, absent fraud, mistake or arbitrariness.
1. Any Grant funds remaining unexpended as of June 30, 2016, must be returned to the
State with accrued Interest. Checks shall be made payable to the Department of Housing
and Community Development (HCD) and shall be mailed to the Department at the
address below, no later than July 31, 2016.
Department of Housing and Community Development
Accounting Division
2020 K El Camino Ave.
P.O. Box 952050
Sacramento, California 94252 -2050
HRP Program Grant — Round 3
NOFA Date: 10112/13
Rev. Date: 8/15114
Prop Data: 8120/14
55F -9
EXHIBIT D
HRP PROGRAM GENERALTERMS AND CONDITIONS
HRP Prooram Grant
1. Report Requirements
City of Santa Ana
14 -HRPP -9159
Page 1 of 2
During the term of this Agreement, the Contractor shall submit the following reports by the
deadlines specified, or as otherwise required at the discretion of the State:
A. The Contractor shall submit annual reports to the State thirty (30) days after December
31° of each year ( "Annual Report"), during the term of this Agreement for as long as the
Contractor has not expended all Grant funds. The Annual Report shall contain (1) the
progress the Contractor has made in completing the approved projects partially or wholly
funded by the Grant, including a description of the community benefit; (2) the amount of
Grant funds drawn down and expended to date by the Contractor; and (3) a description
of projects completed. The Contractor shall use the forms provided by the State made
available at htto:/www.hcd.ca.00vlhod /hro o; and,
B. Upon complete expenditure of the Grant funds, the Contractor shall submit a final report
In a manner satisfactory to the State ( "Final Report"). The Final Report shall be
submitted to the State within 60 days of June 30, 2016, the date all funds must be
expended. The Final Report shall contain (1) a description of the final capital assets
constructed or purchased with the Grant funds; and, (2) the number of certificates of
occupancy issued in relation to the number of building permits issued in the program
year. The Contractor shall use the forms provided by the State made available at
hft:J/www.hcc1.ca,cov/hQd/hrpp.
2. State Contract Coordinator
The state contract coordinator of this Agreement for the Department is the HRP Program
Manager, Division of Housing Po'.icy Development, or the Manager's designee ( "State Contract
Coordinator"). Unless otherwise informed, any notice, report, or other communication required
by this Agreement shall be mailed first class to the State Contract Coordinator at the following
address:
Department of Housing and Community Development
Division of Housing Policy Development
2020 W. El Camino Ave, P.O. Box 95250
Sacramento, California 94252 -2050
Attention: HRP Program Manager
3. Audit/Ratention and insoection of Records
Contractor agrees that the Department or its delegates will have the right to review, obtain, and
copy all records pertaining to performance of this Agreement. Contractor agrees to provide the
Department or its delegatee with any relevant information requested and shall permit the
Department or its delegatee access to its premises, upon reasonable notice, during normal.
HRP Program Grant - Round 3
NOFA Date: 10/02/13
Rev. Date: 8/15114
Prep Date: 8120114
55F -10
City of Santa Ana
14- HRPP•9159
Page 2 of 2
EXHIBIT D
business hours for the purpose of interviewing employees and inspecting and copying such
books, records, accounts, and other material that may be relevant to a matter under
Investigation for the purpose of determining compliance with the California Public Contract Code
Section 10115 at seq., the California Government Code Section 8546.7 and Title 2, Califomia
Code of Regulations, Section 1896.60 at seq. Contractor further agrees to maintain such
records for a period of three (3) years after final payment under this Agreement. Contractor
shall comply with the caveats and be aware of the penalties for violations of fraud and for
obstruction of investigation as set forth in the California Public Contract Code Section 10115.10,
The State reserves the right to add any special conditions to this Agreement it deems necessary
to assure that the policy and goals of the Program are achieved.
5. Prevailina Mass
A. Where funds provided through this Agreement are used for construction work, or in
support of construction work, Contractor shall ensure that the requirements of Chapter I
(commenting with Section 1720) of Part 7 of the Califomia Labor Code (pertaining to the
payment of prevailing wages and administered by the California Department of Industrial
Relations) are met.
B. For the purpose of this requirement " constructon work' Includes, but Is not limited to
rehabilitation, alternation, demolition, installation or repair done under contract and paid
for, in whole or In part, through this Agreement. All construction work shall be done
through the use of a written contract, with the properly licensed building contractor
incorporating these requirements (the "construction contractor"). Where the construction
contract will be between the Contractor and a licensed building contractor the Contractor
shall serve as the "awarding body' as that term is defined in the California Labor Code.
Where the Contractor will provide funds to a third party that will enter into the
construction contract with a licensed building contractor, the third party shall serve as the
"awarding body ". Prior to any disbursement of funds, including but not limited to release
of any final retention payment, the State may require a certification from the awarding
body that prevailing wages have been or will be paid.
HRP Program Grant - Round 3
NOFA Date. 10102/13
Rev. Date: 8115114
Prep Dale: 820114
55F -11
City of Santa Ana
144HRPP-9159
Page t of 1
EXHIBIT E
HRP PROGRAM SPECIAL TERMS AND CONDMONS
HRP Proaram Grant
The following Special Terms and Conditions are applicable to this Agreement and shall control
notwithstanding anything to the contrary herein:
1. No grant funds will be disbursed until the Department has been provided with and
approves an acceptable updated resolution authorizing the exact grant award amount
encumbered by this Standard Agreement.
HRP Program Chant— Round 3
NOFA Date ID /02/13
Rev. Date: 8 /15 /14
Prep Date:
55F -12