HomeMy WebLinkAbout22A - SPEC - COMPUTERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 16, 2014
TITLE:
CONTRACTS AMENDMENT FOR DESKTOP
COMPUTERS, LAPTOPS, MOBILE DEVICES
& RELATED EQUIPMENT
(SPEC. NO.14 -033)
(STRATEGIC PLAN NO. 1,2A; 2,3131
CITY MANA R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2n'Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contracts for the purchase of desktop computers, laptops, mobile devices and related
equipment terminating August 4, 2015 in the amount of $320,000, subject to non - substantive
changes approved by the City Manager and City Attorney, with the following vendors:
Direct Manufacturer:
Dell Computer Corp.
DISCUSSION
Value -Added Resellers:
CDW Government, LLC
CherryStonelT, Inc.
Insight Investments
Vology
On August 5, 2014, Council approved a one -year contract for computers, laptops, mobile devices
and related equipment to initiate the deployment of the City -wide PC plan. Under this contract the
Information Services Division (ISD) has begun replacing desktop computers in areas identified
throughout the organization where upgrading technology will increase efficiencies and enhance
daily operations of staff. Given the limited resources allocated for replacement, the Santa Ana
Police Department has developed a replacement schedule that accelerates the replacement of
their equipment to ensure staff has equipment that optimizes productivity and increases
efficiencies within the department.
Moreover, the Department of Justice's, Criminal Justice Information Systems (CJIS) has
mandated that law enforcement agencies follow strict guidelines in protecting, transmitting and
storing Criminal Justice Information (CJI). A large portion of the Police Department's machines
are over five years old and run on an operating system that does not support the security patches
as required by CJIS. This plan addresses that concern by increasing the replacement schedule
the first year to ensure the machines that run the software are in compliance with the federal
statute. The initial increase in cost will be offset in the following years. Once in place, the
22A -1
Contracts Amendment for Desktop Computers
Laptops, Mobile Devices and related equipment
December 16, 2014
Page 2
computer purchase plan will allow the Police Department to consistently replace one -fifth of its
inventory every year, ensuring consistency in its IT environment as the Police Department
becomes more and more reliant on technology. As such, the Police Department has identified
additional funding to purchase computers, monitors and laptops, ensuring equipment needs meet
the growing and changing demands of the current environment and the upcoming software
integration system.
In addition, the Parks, Recreation and Community Services Agency have identified a need for 16
desktops and 10 laptops and 13 mobile devices for public use. A large percentage of Santa Ana
households do not have computer or internet access at home. Santa Ana is one of the youngest
median age large cities in the nation, it is vital to have internet access readily available to as
much of our community of youth as possible. The Santa Ana Public Library currently has the
capacity to offer only a small number of computers for public use. In alignment with the Strategic
Plan, the purchase of these PC's will allow for public computer access to promote the e- library
services.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 Community Safety, Strategy 2a.
(purchase and implement a new integrated software system for the Police Department to improve
productivity and increase efficiencies and transparency, Goal #2 Youth, Education, Recreation,
Strategy 3d. (leverage the Roosevelt/Walker Prop 84 funding to ensure the new community
center also serves as a Library with a focus on electronic media such as eBooks, internet, and
remote check -out services from the Main Library).
FISCAL IMPACT
Funds are available in the Police Criminal Activities — D.O.J. account ($225,000 in 02614450-
63001), Finance Management Services- Computer PC /Hardware Replacement account ($50,000
in 10910 °48 -6320) d in the Rec. Comm. Services account ($45,000 in 01113230 - 63001).
Carlos Rojas, Chief of Police Gerardo Mouet, Executive Director
Police Department Parks Recreation & Community Services
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez, Executive Director
Finance and Management Services Agency
EG S�
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