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CITY COUNCIL MEETING DATE:
DECEMBER 16, 2014
TITLE:
CONTRACT AMENDMENT TO THE
BLANKET ORDER CONTRACT WITH
1 SOLORIO, INC. (SPEC. NO. 14 -091)
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CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve an increase of $1,685 in the blanket order contract with 1 Solorio, Inc., for a total amended
contract amount of $26,685, to enable processing of the final outstanding invoice.
DISCUSSION
The City enters into blanket order contracts to facilitate purchases which are required on a recurring
basis and to reduce the number of small -value purchase orders. Blanket order contracts are limited
to a maximum of $25,000 per fiscal year. Through the blanket order process, multiple agencies
citywide are able to directly contract with these vendors as needed. 1 Solorio, Inc. is one of the
approved vendors for Maintenance Painting services citywide.
In September, as a continuation of the Ross Annex first floor refurbishing project, 1 Solorio, Inc. was
contracted to repaint the lobby walls and columns adjacent to the north end of the one -stop public
counters. However, before the invoice could be processed, the vendor accepted and received
payment for additional work. As a result, the cost of the lobby project, when combined with other
payments, exceeds the $25,000 fiscal -year aggregate limit. The City has contracts with other
vendors for maintenance painting services as a result of a competitive bid. Staff is requesting that
the contract be amended by $1,685 to cover payment of the final invoice with 1 Solorio.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
Approval of this item also supports the City's efforts to meet Goal #4 City Financial Stability,
Objective #1 (maintain a stable, efficient and transparent financial environment).
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Contract Amendment to the Blanket Order
Contract with 1 Solorio, Inc.
December 16, 2014
Page 2
FISCAL IMPACT
Funds are budgeted and available in the Public Works Traffic /Transportation Engineering General
Fund account (01117620- 63001) and the Planning & Building Agency Permit & Inspection Services
General Fund account (01116520- 63001).
Public Works Agency
Karen Haluza
Interim Executive Director
Planning & Building Agency
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Exhibit: 1. Invoice #4376
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency Gar
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1 SOLORIO, INC.
Construction Services
18671 VINE ST.
ORANGE, CA. 92869
Phone # Pax # .
(714) 538.4709 (714) 538 -4766
Bill To
CITY OF SANTA ANA
20 CIVIC CENTER PLAZA
POST OFFICE BOX 1988
SANTA ANA, CA. 92702
Invoice
Date
Invoice #
9/7/2014
4376
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P.O. No.
Terms
Due Date
Project
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Due on receipt
9/7/2014
Item
Description
Amount
Painting
Painting services
1,685.00
CITY OF SANTA ANA
(PER ESTIMATE NO. 1745 ITEM I)
1. PREP AND REPAINT 1. ST FLOOR LOBBY WALLS
AND COLUMN .....................$1,600.00
ADDITIONAL COST
1. REPAINTED I EXTRA COLUMN
AS PER LORRIB ORTIZ.
2 ........... ......................... $85.00
PAYMENT DISTRIBUTION:
PWA- Acct. 01117620 -63001 $1,600
PBA - Acct. 01116520 -63001 85
Invoice Total $1,685
Thank you for your business.
Total
$1,68$.00
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