HomeMy WebLinkAbout22A - SPEC - POLICE UNIFORMS AND EQUIPMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 20, 2015
TITLE:
CONTRACT AWARD FOR
POLICE UNIFORMS AND
EQUIPMENT
(SPEC. NO. 14 -067)
(STRATEGIC PLAN NO. 1, 3A)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑
As Amended
❑
Ordinance on1"Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Galls, LLC and Keystone Uniforms for the purchase of police uniforms and
equipment for a three -year period in an annual aggregate amount not to exceed $330,000, with
provision for two, one -year renewals exercisable by the City Manager, subject to non - substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Police Department's Central Distribution Center (CDC) provides uniforms and body armor
vests to approximately 400 uniformed and field personnel. Uniforms and body armor are an
essential piece of daily equipment and help to identify department personnel by assigned duties,
provide protection, and provide for professional appearance of law enforcement personnel. New
officers and employees are initially issued a full uniform which consists of a duty jacket, three
shirts, two pants, leather gear and a body armor vest. Thereafter, uniforms are replaced on an
annual basis (as requested) and the replacement allowance consists of three shirts and two
pants. Body armor is replaced every five years. Special units such as SWAT, Mounted Patrol,
and K9 are issued different uniforms specialized for each unit, but are replaced in a similar
manner.
Traditionally, police uniforms and body armor vests have been handled as separate contracts.
Combining the two contracts will provide the option to select between the two vendors, will
ensure contract items stock availability, low price and immediate service for required fittings and
alterations on uniforms and equipment. In order to maintain an adequate inventory and
continuously meet the needs of the Police Department, the contract awarded to the listed
vendors affords the City the best coverage for providing uniforms and body armor to personnel
without interruption.
22A -1
Contract Award for Police Uniforms and
Equipment
January 20, 2015
Page 2
The Request for Proposal (RFP) was advertised on November 13, 2014, and offers were
solicited. A summary of the RFPs and offers received is as follows:
33 Vendors were notified
10 Vendors downloaded the proposal
1 Proposal received from a Santa Ana vendor
2 Proposals received
Proposals were received and opened on December 10, 2014. Proposals were evaluated based
on the specifications, technical expertise, company stability, customer service, pricing and
references provided. The offers provided from the recommended vendors received passing
scores that meet or exceeds the evaluation criteria. The evaluation results are as follows:
Vendor Location Score
Keystone Uniforms Santa Ana 89
Galls, LLC Orange 80
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal # 1 Community Safety; Objective
#3, (Promote fiscal accountability to ensure financial responsibility at all levels of the
organization, Strategy 3a, Continuously evaluate and assess fiscal aspect of service delivery to
ensure that the Police Department provides programs and services efficiently and effectively.)
FISCAL IMPACT
Funds are available in the Police Property & Facilities Miscellaneous Operating Expenses
account (no. 01114450 - 63001).
Carlos Rol
Chief of Police
Police Department
EG
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency / ---
22A -2