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HomeMy WebLinkAbout20B - AA - HARBOR BLVD SIGNAL PROJREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 20, 2015 TITLE: COOPERATIVE AGREEMENT FOR IMPLEMENTATION OF HARBOR BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION PROJECT (PROJECT NO. 166828) (STRATEGIC PLAN NO. 6, 1, B) chry MA WAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1 n Reading ❑ Ordinance on 20' Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a cooperative agreement with the Cities of Garden Grove, Fountain Valley, and Costa Mesa, subject to nonsubstantive changes approved by the City Manager and City Attorney, to implement the Harbor Boulevard Corridor Traffic Signal Synchronization Project. Approve an appropriation adjustment recognizing an additional $61,880 in matching funds from the Cities of Garden Grove, Fountain Valley, and Costa Mesa, into the Measure M Street Construction revenue account, and appropriating the same amount to the Measure M Street Construction expenditure account for the Harbor Boulevard Corridor Traffic Signal Synchronization Project. DISCUSSION Approval of these recommended actions will allow the City to receive necessary funds to implement an inter - jurisdictional traffic signal synchronization project along the Harbor Boulevard corridor which runs from Chapman Avenue in Garden Grove to Newport Avenue in Costa Mesa. The synchronization work will help to alleviate regional traffic congestion and localized gridlock during peak traffic hours when vehicle speeds are lowest, while also regulating vehicle platoon speeds so as not to exceed speed limits. On October 21, 2013, Council authorized staff to submit joint applications with the participating agencies for funding consideration under the Orange County Transportation Authority (OCTA) renewed Measure M2 Regional Traffic Signal Synchronization Program. The Harbor Blvd project was submitted to provide inter - jurisdictional traffic signal synchronization and improvements along the corridor through the cities of Santa Ana, Garden Grove, Fountain Valley, and Costa Mesa. In April 2014, the OCTA Board approved the local agencies' funding request of $1,852,080 from Measure M2 funds. This grant award was included in the FY 14/15 Capital Improvement Program (CIP) approved by City Council in June 2014. Based on preliminary estimates, the FY 14/15 CIP 20B -1 Cooperative Agreement for Harbor Blvd Traffic Signal Synchronization Project January 20, 2015 Page 2 also budgeted the required 20 percent matching fund allocations of $150,000 for City of Santa Ana and $260,680 for the participating cities of Garden Grove, Fountain Valley, and Costa Mesa. Final project cost estimates identify the participating cities' share to be $322,560, which will require an appropriation adjustment to recognize the additional $61,880. The cooperative agreement identifies the City of Santa Ana as the lead agency for implementing the project and stipulates that participating agencies are committed to providing the matching funds for the project. The project will provide and maintain the inter - jurisdictional traffic signal synchronization of Harbor Boulevard corridor for a three -year period. At the end of the three -year project, responsibility for ongoing signal timing maintenance will revert to the respective local agencies. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B (equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed project is exempt from future review. Categorical Exemption Environmental Review No. 2014 -82 has been filed for the project. FISCAL IMPACT An additional $61,880 in matching funds from the Cities of Garden Grove, Fountain Valley, and Costa Mesa will be deposited into the Measure M Street Construction revenue account (03217002- 52332) and appropriated into the Harbor Boulevard Corridor Traffic Signal Synchronization Project, Measure M Street Construction expenditure account (03217663- 66220, Project 15- 6828). Public Works Agency FMNN Exhibit: 1. Cooperative Agreement APPROVED AS TO FUNDS AND ACCOUNTS: wmen L-Lr A _ Francisco Gutierrez Executive Director Finance & Management Services Agency 20B -2 COOPERATIVE AGREEMENT BY AND BETWEEN THE CITIES OF SANTA ANA, GARDEN GROVE, FOUNTAIN VALLEY, AND COSTA MESA FOR THE HARBOR BOULEVARD CORRIDOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT This Cooperative Agreement ( "Agreement') is made and entered into this day of , 2015, by and between the CITY OF SANTA ANA, a charter city ( "SANTA ANA "), the CITY OF GARDEN GROVE, a municipal corporation ( "GARDEN GROVE "), the CITY OF FOUNTAIN VALLEY, a municipal corporation ( "FOUNTAIN VALLEY "), and the CITY OF COSTA MESA, a municipal corporation ( "COSTA MESA "). RECITALS: A. Santa Ana, with cooperation from Garden Grove, Fountain Valley and Costa Mesa, applied for a grant from the Orange County Transportation Authority ( "OCTA ") Measure M2 Regional Traffic Signal Synchronization Program ( "RTSSP "), aimed to coordinate traffic signals across multiple jurisdictions to enhance countywide traffic flow and reduce congestion. B. The Harbor Boulevard Corridor Traffic Signal Synchronization Project was selected by OCTA as one of the RTSSP Projects to be funded in OCTA Fiscal Year 2014 -2015. The project will include timing implementation and improvements at traffic signals along Harbor Boulevard, from Chapman Avenue in Garden Grove to Newport Boulevard in Costa Mesa, as listed in the Project Application attached hereto as Exhibit B and incorporated herein by this reference. C. The total budget for the project is $2,315,100. 80% ($1,852,080) is funded by the OCTA Regional Traffic Signal Synchronization Program and 20% ($463,020) is local agencies matching funds. The breakdown is shown in Exhibit A attached hereto and incorporated herein by this reference. D. Santa Ana, Garden Grove, Fountain Valley and Costa Mesa agree to provide twenty percent (20 %) matching funds for the total project cost. Matching funds can be a combination of cash and in -kind match as defined by the RTSSP grant. E. OCTA and Santa Ana have entered into a Master Funding Agreement "Cooperative Agreement No. C -1- 2783" defining the terms and conditions for approved Measure M2 projects that will be implemented by Santa Ana. F. Santa Ana agrees to serve as the lead agency to oversee the design and implementation of the project. G. Santa Ana, Garden Grove, Fountain Valley and Costa Mesa desire to enter into this Cooperative Agreement to demonstrate their commitment to implement the project and improve inter - jurisdiction traffic signal synchronization on Harbor Boulevard. This cooperative agreement defines the specific terms, conditions and funding responsibilities between Santa Ana, Garden Grove, Fountain Valley and Costa Mesa for the implementation of the project. 411W - NOW, THEREFORE, it is mutually understood and agreed by and between SANTA ANA, GARDEN GROVE, FOUNTAIN VALLEY and COSTA MESA as follows: I. SCOPE: This Agreement specifies the roles and responsibilities of the cities as they pertain to the subjects and projects addressed herein. The project is specifically detailed in the Project Application attached hereto as Exhibit B and incorporated herein by this reference. All of the cities agree that each will cooperate and coordinate with the other in all activities covered by this Agreement and any other supplemental agreements that may be required to facilitate purposes thereof. II. MUTUAL RESPONSIBILITIES: Santa Ana, Garden Grove, Fountain Valley and Costa Mesa mutually agree to: a. Designate a lead staff to act as the liaison for the project. The liaison and any other project personnel, if necessary, will attend and participate in all related project meetings. b. Participate, cooperate and coordinate with contractors, consultants, vendors and staff in good faith using reasonable efforts to resolve any unforeseen issues and disputes arising out of the project to the extent practicable with respect to the performance of the project. c. Maintain project related traffic signals and telecommunications equipment with high priority during the project, and be responsible for repair of their own signal control systems in each of their respective jurisdictions. d. Provide on -site support for signal control systems, timing plans, detection systems and related equipment during construction, installation and integration, and be available to change or make adjustments to timing plans when necessitated by the project. e. Document in -kind match or dollar match funding as identified in the project application, and provide verification of such expenditures as part of any review or audit process, which may include payroll records, contracts and purchase orders. f. Monitor and operate the project traffic signals and improvements within its jurisdiction for a period of two (2) years following the completion of the Primary Implementation Phase of the project, as required by the program funding. g. Coordinate the inclusion of other improvements and in -kind services, where necessary, that the owning agency requires for the implementation of the project, but are not included in the project application. The owning agency shall be responsible for the inclusion of such elements within reason and at its own costs. h. Unused project funds for improvements from one City can be used by another City (with matching fund responsibility) upon mutual consent of the involved parties. III. RESPONSIBILITIES OF SANTA ANA: Santa Ana agrees to the following responsibilities: a. Santa Ana shall serve as lead agency for design, construction and construction management of the project, and shall provide oversight by establishing milestones and overseeing the project development to ensure that all standards and requirements set forth by the agreement is adhered to. b. Santa Ana shall be responsible for completing the project in accordance with the funding guidelines and any and all other OCTA requirements related to these funding programs. Santa Ana shall maintain coordination with all participating agencies throughout the duration of the project. c. Santa Ana shall provide staff, consultants, and contractors deemed necessary and appropriate to manage, administer, coordinate, and oversee timing implementation, engineering design, bid and award, and construction management of the project, d. Santa Ana shall coordinate the work effort of this Project, provide the day to day management of the consultant and manage all consultant administration and contracting. Santa Ana shall review the consultant's invoices and pay them accordingly after ensuring that the work has been adequately performed by the consultant. e. Santa Ana shall provide its share of matching fund as shown in Exhibit A attached hereto and incorporated herein by this reference. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements and maintenance, as identified In the project application. f. Upon issuance of a Notice to Proceed to the Consultant, Santa Ana can issue invoices to Garden Grove, Fountain Valley and Costa Mesa for up to 80% of the cash match amount identified in Exhibit A. The remaining cash match amount will be invoiced after completion of the Primary Implementation Phase of the project. g. Santa Ana shall comply with all of the terms and conditions of the Cooperative Agreement with OCTA, including the Project Reporting and Audit Requirements . contained therein. IV. RESPONSIBILITIES OF GARDEN GROVE: Garden Grove agrees to the following responsibilities: a. Garden Grove shall provide its share of matching funds as shown in Exhibit A. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements and maintenance, as identified in the project application. b. Garden Grove shall provide Construction Inspection on all improvements within its jurisdiction. Costs of such inspection services shall be part of the in -kind labor services provided within the matching fund. No additional compensation from the project is provided for providing inspection services. rl- c, Garden Grove shall waive all costs and fees related to any and all permits, if such permits are required to perform any project related work within its jurisdiction. V. RESPONSIBILITIES OF FOUNTAIN VALLEY: Fountain Valley agrees to the following responsibilities: a. Fountain Valley shall provide its share of matching funds as shown in Exhibit A. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements and maintenance, as identified in the project application. b. If necessary, Fountain Valley shall provide Construction Inspection on all improvements within its jurisdiction. Costs of such inspection services shall be part of the in -kind labor services provided within the matching fund. No additional compensation from the project is provided for providing inspection services, c. Fountain Valley shall waive all costs and fees related to any and all permits, if such permits are required to perform any project related work within its jurisdiction. VI. RESPONSIBILITIES OF COSTA MESA: Costa Mesa agrees to the following responsibilities: a. Costa Mesa shall provide its share of matching funds as shown in Exhibit A. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements and maintenance, as identified in the project application. b. Costa Mesa shall provide Construction Inspection on all improvements within its jurisdiction. Costs of such Inspection services shall be part of the in -kind labor services provided within the matching fund. No additional compensation from the project is provided for providing inspection services. c. Costa Mesa shall waive all costs and fees related to any and all permits, if such permits are required to perform any project related work within its jurisdiction. VII. COMPLETE AGREEMENT: a. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement between SANTA ANA, GARDEN GROVE, FOUNTAIN VALLEY and COSTA MESA and It supersedes all prior representations, understandings and communications between the parties. The invalidity in whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement. The above referenced Recitals are true and correct and are Incorporated by reference herein. b. Any modification of this Agreement shall only be by amendment upon written mutual consent of all cities. All modifications, amendments, changes and revisions of this Agreement in whole or in part, and from time to time, shall be binding upon the cities so long as the same shall be in writing and executed by each agency. I+ 1 - c. A party's failure to insist on any instance(s) of any other party's performance of any term(s) or conditions) of this Agreement shall not be construed as a waiver of the non - enforcing party's right to such performance or to future performance of such term(s) or condition(s), and the nonperforming party's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon either party except when specifically confirmed in writing by way of a written amendment to this Agreement between the parties and issued in accordance with the provisions of this Agreement. VIII. INSURANCE AND INDEMNIFICATION: a. Each city shall jointly and severally indemnify, defend and hold harmless every other city, it's officers, directors, employees and agents from and against any and all claims for any loss or damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or willful misconduct by that city, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. b. Each city shall maintain adequate levels of insurance, or self- insurance to assure full indemnification of every other city. IX. ADDITIONAL PROVISIONS: a. Term of Agreement: This Agreement shall continue in full force and effect until December 31, 2018. This Agreement may be extended at the mutual consent of all parties in writing. b. SANTA ANA, GARDEN GROVE, FOUNTAIN VALLEY and COSTA MESA hereto affirm that they are authorized to execute this Agreement on behalf of said parties and that, by so executing this agreement, the parties hereto are formally bound to the provisions of this Agreement. c. Severability: If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law, d. Counterparts of Agreement: This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same agreement. Facsimile and electronic signatures will be permitted. e. In the event that the project costs exceed the estimates submitted in the Project Application as prepared, all parties agree to meet and determine project revisions to meet the budget, or a revised funding proposal by the cities that shall be documented and submitted in writing as a revision to the Agreement. 20B-7 The parties shall comply with all applicable federal, state and local laws, statutes, ordinances and regulations of any governmental agency having jurisdiction over the project. g. Force Majeure: Any party shall be excused from performing its obligations under this Agreement during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including, but not limited to: any incidence of fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or local government; national fuel shortage; or, a material act or omission by the other party; when satisfactory evidence of such cause is presented to the other parties, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the party not performing. h. Assignment: Neither this Agreement, nor any of the parties' rights, obligations, or duties hereunder may be assigned in whole or in part by any party without the prior written consent of all the other parties in their sole and absolute discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to, consent to such subsequent assignment. i. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to authorize or require any party to issue bonds, notes or other evidences of indebtedness under the terms, in amounts, or for purposes other than as authorized by local, state or federal law. Governing Law: The laws of the State of California and applicable local and federal laws, regulations and guidelines shall govern this Agreement. k. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing party. I. Notices: Any notices, requests, or demands made between the parties pursuant to this Agreement are to be directed as follows; City of Santa Ana Public Works Agency 20 Civic Center Plaza, M -43 Santa Ana, CA 92701 Vinh Nguyen Sr. Civil Engineer (714) 647 -5612 (714) 647 -5616 Fax City of Garden Grove Public Works Department 11222 Acacia Parkway Garden Grove, CA 92842 Tony Aquino Acting City Engineer r1- (714) 741 -5193 (714) 741 -5578 Fax City of Fountain Valley Public Works 10200 Slater Avenue Fountain Valley, CA 92708 Temo Galvez Deputy City Engineer (714) 593 -4517 (714) 593 -4554 Fax City of Costa Mesa Transportation Services 77 Fair Drive Costa Mesa, CA 92628 Pritam Deshmukh Associate Civil Engineer (714) 754 -5183 (714) 754 -5028 Fax X. DELAGATED AUTHORITY: The actions required to be taken by the cities in the implementation of this Agreement are delegated to its City Manager or equivalent designee. [SIGNATURES ON SUBSEQUENT PAGES] rl- • IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written: CITY OF SANTA ANA: DAVID CAVAZOS City Manager ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA City Atj Ryan RECOMMENDED FOR APPROVAL: FRED MOUSAVIPOUR Executive Director - PWA 20B -10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written: CITY OF GARDEN GROVE: City Manager ATTEST: KATHLEEN BAILOR City Clerk APPROVED AS TO FORM: THOMAS F. NIXON City Attorney 20B -11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written: CITY OF FOUNTAIN VALLEY: MICHAEL VO Mayor ATTEST: SYLVIA VERMUDEZ City Clerk APPROVED AS TO FORM: ALAN R. BUI City Attorney 10 20B -12 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written: CITY OF COSTA MESA: TOM HATCH Chief Executive Officer ATTEST: BRENDA GREEN City Clerk APPROVED AS TO FORM: TOM DUARTE City Attorney 11 20B -13 I XiT1BIT A Harbor Blvd Corridor TS SP Project Funds Breakdown Agency Project Funds by Agency* M2 Grant (80 %) Local Match (20 %) Total Match ** Match Type Cash In -kind I Garden Grove $437,575 $350,060 $87,515 $75,446 $12,069 2 Santa Ana $702,300 $561,840 $140,460 $91,028 $49,432 3 Fountain Valley $28,200 $22,560 $5,640 $5,640 $0 4 Costa Mesa $1,147,025 $917,620 $229,405 $179,594 $49,811 Total $2,315,100 $1,852,080 $463,020 $351,708 $111,312 *: Unused project funds from one Agency can be transferred to another Agency with mutual consent. **:Total match amount may vary; the final match amount will be based on the actual project implementation costs, to be determined at completion of the Primary Implementation Phase of the project. 12 20B -14 EXHIBIT B PROJECT APPLICATION (Attached) 93 20B -15 Section 1: Key Technical Information NORTH a. The network of Harbor Boulevard is being proposed for traffic signal synchronization. According to Figure 1, the project limits are from Chapman Ave in the City of Garden Grove to Newport Blvd in the City of Costa Mesa, which will have inter- agency coordination among five jurisdictions. aa°'ro TChapmah 1 Ave a Garden `tan Grove 3ardpeo�Gmyea 1 , _ .. as 1 1 b I hi t -- -° ® Priority Corridor ❑ Signal si �I Santa t na_n LEGEND ; Section 1: Key Technical Information NORTH a. The network of Harbor Boulevard is being proposed for traffic signal synchronization. According to Figure 1, the project limits are from Chapman Ave in the City of Garden Grove to Newport Blvd in the City of Costa Mesa, which will have inter- agency coordination among five jurisdictions. Figure 1: Signalized intersection and Proposed Project limits d. Signalized intersections that are part of the project: see Table 1 VA b. Designation of the corridor to F.ou `tan ingO - Valley synchronize: -° ® Priority Corridor ❑ Signal Wpmer Ave LEGEND Synchronization Network Corridor WacAAuor Blvd p� -_ -' Harbor Blvd Corridor -]Master ° '°__ Plan of Arterial Highways Corridor 0 ° _`. p City of Garden Grove o —'' O Caltrans C. Project start date: May 1, 2015 0 • City of Santa Ana 0 o 'a" S1 • City of Fountain Valley Project end date: May 1, 2018 J 0 • City of Costa Mesa All agencies commit to operate signal 0 0 synchronization beyond the three year grant 0 0 14 period for: 00 o ®0 years El year F-12 years 0 �< ❑ 3 years ❑ Other Figure 1: Signalized intersection and Proposed Project limits d. Signalized intersections that are part of the project: see Table 1 VA Section 4: Preliminary Plans for the Proposed Project 1. Primary Implementation a. Project Administration The multi jurisdiction project of Harbor Boulevard will be led by City of Santa Ana. Project Administration services will include but not limited to administration, engineering, design, coordination, presentation and other related responsibilities to ensure the timely implementation of the project. b. Developing and implementing optimized signal synchronization timing In accordance with the Traffic Signal Synchronization Master Plan, the proposed synchronization of Harbor Boulevard will involve the Traffic Forum members to design and implement signal timing synchronization across jurisdictional boundaries to mitigate traffic and improve volume throughput along the corridor. Coordination parameters for peals traffic periods will be dependent upon existing field conditions, traffic patterns and maintaining cross- coordination. Timing plans for Caltrans intersections will be prepared and provided to Caltrans for implementation. The project will take into account of Harbor Blvd timing at Hotel Way in the City of Anaheim. Effort will be provided, to the extent feasible, to maintain cross jurisdiction synchronization on Harbor Blvd into the City of Anaheim. c. Producing a Before and After Study for the project The Before and After Studv for Harbor Boulevard will be conducted as defined by Regional Traffic Signal Synchronization Program guidelines. The studies will collect empirical data before and after the Primary Implementation. With proposed installations of Bluetooth monitoring stations at selected major intersections, accurate, real -time travel time will be measured along with staff test drives. The data will then be compared for the effectiveness and differences in the performance of the new traffic synchronization. d. Engineering Design of Signal Improvements for the Project The City of Santa Ana will be performing the engineering design in -house for all signal improvements within its City limits. City staff will field verify and design the upgraded infrastructure along with new equipment to implement and maintain the new traffic synchronization. For improvements in City of Garden Grove, Fountain Valley, Costa Mesa and Caltrans where and if engineering design is 5 needed, the agency's staff will provide existing/as -built information and assist the project consultant to prepare the plans. e. Proposed Signal Improvements Garden Grove The City is proposing to upgrade existing detection to Video Detection, replace pedestrian heads with countdown types, upgrades and install Emergency Vehicle Preemption at eight intersections. hi addition, the City will upgrade the traffic signal cabinet at Cardinal St. Caltrans No proposed improvements Citv of Santa Ana All of the traffic signals along Harbor Blvd within the City are proposed to have Ethernet communications, which will enable various locations to have Bluetooth travel time measuring systems and digital closed- circuit television camera systems for real -time monitoring, evaluation and fine tuning of the new synchronization plans. Approximately 3,200 feet of new conduit and 9,500 feet of new fiber optic cable will be installed. Four locations are being designed to have System Detection upgrades. In addition, the City is proposing to replace pedestrian heads with countdown types at four intersections. The City is also proposing upgrades to the Video Management System and Central System at the Traffic Management Center (TMC). The TMC improvements include upgrade of video display software and associated workstation/hardware, additional CCTV licensing, upgrade of display from analog to digital monitors. These TMC improvements will enhance the ability of the City to monitor and maintain traffic synchronization on the corridors. Fountain Valle No proposed improvements. ©. Costa Mesa The City is proposing the installation of interconnect conduit with fiber optic cable along with Ethernet Communication equipment and CCTV camera system at various locations. The City is also proposing traffic signal cabinet & foundation upgrades at nine intersections. In addition, the City is proposing installation of Uninterruptible Power Source, Emergency Vehicle Preemption and replace pedestrian heads with countdown types at several locations. The City is also proposing upgrades to the existing Traffic Management Center. 2. Ongoing Maintenance and Operation Ongoing maintenance and operation period will start after signal timing is implemented and last for a period of two years. It will consist both of (1) monitoring and improving optimized signal timing and (2) communications and detection support. Ongoing Maintenance will not be provided for Caltrans intersections. Descriptions of both are provided below: a. Monitoring and improving optimized signal timing After the Primary Implementation of the new coordination parameters, the corridor will monitored and fine tuned monthly or as needed for the duration of two years. Improvements to the signal synchronization will be made according to the test drives and changing field conditions. b. Communications and detection support The communication and detection systems will be monitored and repaired as necessary to maintain efficient corridor synchronization throughout the project schedule. c. Final report After the three year grant period, a final report for the project will be developed and will include before and after studies, updates of the results from the ongoing maintenance and operations phase and will establish completion of all CTFP Guideline requirements. 7 Section 7: Matching Funds Table 2 (Implementation): M2 Funds Requested $1,769,520 Phase Match Amount $442,380 In -kind match amount $107,064 Cash match amount $335,316 Total Phase Cost $2,211,900 Table 3 (Ongoing Activities): M2 Funds Requested $82,560 Phase Match Amount $20,640 In -kind match amount $4,248 Cash match amount $16,392 Total Phase Cost $103,200 $49,432 Project Total: M2 Funds Requested $1,852,080 Total Match Amount (min 20 %) $463,020 In -kind match amount (max 20%) $111,312 Cash match amount $351,708 Total Project Cost $2,315,100 $0 Total Match Ratio (to total project cost) 1 $463,020 / $2,315,100 AGENCY TOTAL MATCH SUMMARY Agency Cash In -Kind Total Match Garden Grove $75,446 $12,069 $87,515 Santa Ana $91,028 $49,432 $140,460 Fountain Valley $5,640 $0 $5,640 Costa Mesa $179,594 $49,811 $229,405 Caltrans $0 $0 $0 TOTAL $351,708 $111,312 $463,020 Note: No improvements are proposed for Caltrans locations; only timing plans will be prepared and given to Caltrans for implementation. 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