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Home My WebLink AboutFULL PACKET_2014-12-02HOUSING AUTHORITY MEETING AGENDA DECEMBER 2, 2014 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Sal Tinajero Vice Chairperson - Ward 6 ST ia2 .. et -o .farita -aria. orb Michele Martinez Authority Member - Ward 2 MMartinea7 rarata aria. org P. David Benavides Authority Member - Ward 4 DBeaaavides rarata- aw.orr Sonia R. Carvalho General Counsel Miguel A. Pulido Chairperson Vincent F. Sarmiento Authority Member- Ward 1 Z'Samierato(a%sarnta- araa.or Angelica Amezcua Authority Member - Ward 3 ,1L4rneZ6ud(ty ranta-aiaa.or Roman A. Reyna Authority Member - Ward 5 AKevn&a, raaata- araa.9a Authority Member telephone: 714 - 647 -6900 Agenda item inquiries: 714 - 647 -6520 Kelly Reenders Executive Director Marra D. Huizar Recording Secretary #i NOTE: Ifyou need special assistance to participate in this Council meeting, please conta ct Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [.Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic Housing Authority Meeting Information Five -Year Strategic Plan (2014 -2019) Detailed information at: htti): / /www.santa- ana.org /strategic- planninq/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals /Objectives /Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity • Honesty • Responsibility • Fairness - Accountability Respect • Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments /Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and /or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2- 104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non - confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647 -6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa - ana.orq Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m, Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 DECEMBER 2, 2014 CITY OF SANTA ANA HOUSING AUTHORITY MEETING DECEMBER 2, 2014 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS TINAJERO, AMEZCUA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO City Manager, General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) 1 2. 3. CONSENT CALENDAR RECOMMENDED ACTION. Approve staff recommendation on Consent Calendar Items: 1 through 3. SPECIAL MEETING MINUTES OF OCTOBER 21, 2014 RECOMMENDED ACTION.- Approve Minutes. EXCUSED ABSENCES .RECOMMENDED ACTION.- Excuse Housing Authority Members absent. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM: JULY 2014 — SEPTEMBER 2014 {Strategic Plan No. 5, 31 At its regular meeting of October 8, 2014, by a vote of 4:0, (Sandoval, Verzno absent) the Community Redevelopmew and Housing Commission recommended tbai the Housing Authority receive and file the Quarlery Report for Housing Choice Voucher Program: July 2014 — SepteNzber 2014. RECOMMENDED ACTION. Receive and file. * ** END OF CONSENT CALENDAR * ** HOUSING AUTHORITY AGENDA 3 DECEMBER 2, 2014 COMMENTS 4. HOUSING ALIT MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action maybe taken on non-agenda items unless authorized bylaw. ADJOURNMENT HOUSING AUTHORITY AGENDA 4 DECEMBER 2, 2014 MINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY MEETING SANTA ANA, CALIFORNIA OCTOBER 21, 2014 CLOSED SESSION MEETING ATTENDANCE PUBLIC COMMENTS — None COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 5:05 P.M. AUTHORITY MEMBERS Present: MIGUEL PULIDO, Chair SAL TINAJERO, Chair Pro Tern ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN REYNA VINCENT F. SARMIENTO AUTHORITY MEMBERS Absent.- None STAFF Present: DAVID CAVAZOS, City Manager SONIA R. CARVALHO, Authority Counsel MARIA D. HUIZAR, Authority Secretary COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:08 p.m. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation'. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: 1) JOINT ITEM — City of Santa Ana, Successor Agency and Housing Authority: Peebler vs. State of California Superior Court Case No. 34- 2012- 80001172; Court of Appeal Case No. C073698 HOUSING AUTHORITY MINUTES 1 OCTOBER 21, 2014 2) JOINT ITEM — City of Santa Ana, Successor Agency and Housing Authority: Cuenca vs. State 3) JOINT ITEM — City of Santa Ana, Successor Agency and Housing Authority: City of Santa Ana vs. Ana Matosantos (DOF) Case No. 34- 2013- 80001477 ADJOURNED THE CLOSED SESSION MEETING AT 5:58 P.M. AND CONVENED TO THE OPEN SESSION HOUSING AUTHORITY MINUTES 2 OCTOBER 21, 2014 REGULAR OPEN MEETING CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 9:58 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL A. PULIDO, Chair SAL TINAJERO, Chair Pro Tern ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN A. REYNA VINCENT F. SARMIENTO AUTHORITY MEMBER Absent: None STAFF Present: DAVID CAVAZOS, Executive Director SONIA R. CARVALHO, Legal Counsel MARIA D. HUIZAR, Recording Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS MOTION:: Approve staff recommendation on Consent Calendar Items: 1 and 2. MOTION: Tinajero IWN I I 111111111111111111111t"Xi NOES: SECOND: Benavides Amezcua, Benavides, Sarmiento, Tinajero (7) None (0) ABSTAIN: None (0) ABSENT: None (0) Pulido, Martinez, Reyna, 1 REGULAR MEETING MINUTES OF SEPTEMBER 2, 2014 AND SPECIAL HOUSING AUTHORITY MINUTES OF OCTOBER 7,2014 MOTION: Approve Minutes. HOUSING AUTHORITY MINUTES 3 OCTOBER 21, 2014 2. EXCUSED ABSENCES - None * ** END OF CONSENT CALENDAR * ** COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS — None ADJOURNED — 9:59 P.M. Maria Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 4 OCTOBER 21, 2014 Q11'AR1_ERLT_RE_P_i#RT FOR 601111, "A CHOICE VOUCHER PROGRAM JULY 2014 — SEPTEMBER 2014 (Strategic Plan No. -1-1-111 E 11 .. .. ........... mum X Receive and file. I 14141iTill-110PI, 11W&N RECORDING SECRETARY USE ONLY: As Recommended As Amended CONTINUED TO At its regular meeting of October 8, 2014, by a vote of 4:0, (Sandoval, Verino absent), the Community Redevelopment and Housing Commission recommended that the Housing Authority receive and file the Quarterly Report for Housing Choice Voucher Program: July 2014 — September 2014, DISCUSSION The July 2014 — September 2014 quarterly status report for the Housing Choice Voucher (HCV) Rental Assistance Program provides statistics for the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three sections: Waiting List, Participants, and Production. Waiting List As of September 11, 2014, there were 1,072 individuals/families on the waiting list. The waiting list last opened on October 1, 2007 and closed on November 30, 2007. Charts I and 2 depict the characteristics of those currently on the waiting list. 1. Residency Preference Chart 1 illustrates the percentage of those on Neither the waiting list who work or live in Santa Ana These applicants are given a preference on the list. Work in Santa Ana 3% Live in Santa Ana 13% Quarterly Report for HCV December 2, 2014 Page 2 Chart 2 illustrates the number of applicants by total household size. The majority of families on the waiting list consist of only one or two members. Nearly half of all applicants (611 of 1072, or 57%) have one or two member households and would qualify for a one bedroom voucher. The Santa Ana Housing Authority's occupancy policy is one bedroom for every two family members. MM. At the end of the reporting period, there were 2,580 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted 500 , , 310 400 300 200 100 n 1 2 3 4 5 6 7 8 9 10 11 12+ 6 Persons 3. Family Size 3% 7 Pers. 8% 4 Person 11% by number of family members. Three-fourths 3 Persons (77%) of families receiving assistance have 16% three or fewer members. The family type of program participants is illustrated in Chart 4. "Other' consists of households that are non- elderly, non-disabled, with no minor children. Over half (65%) of participating households have elderly and/or disabled members. K 7+ D-,,-t,, L% Elderly 50% -2 Persons 25% I Person 36% 4. Family Type Other Family 100/. ') r 04 Disabled 15% Quarterly Report for HCV December 2, 2014 Page 3 Chart 5 depicts participants by percentage of Orange County median income. As of January, 2014, the County's median income was $84,900. Approximately 80% of families on the program earn less than 30% of the median income, which is $27,100 per year for a family of four. Participants' incomes come from a variety of sources, as illustrated in Chart 6. Nearly half (43%) of participating families have employment income. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit, The Housing Authority pays the difference between the tenant's portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for April through June was $881. 1003 80% 70% 60% 50% 40% 30% 20% 10% 0% S. Income as Percent of Median Below Mof Median Below so, Mediar 15% 6. Sources of Income 67% low 301/6 of Medlin 80% With any wages With any Welfare With any SS/SSI With any other income HQS Inspections - each assisted unit must be 600 inspected at least annually to ensure it meets Soo the Housing Quality Standards (HQS) in 400 compliance with federal guidelines. From July to September, a total of 1171 inspections and 300 re-inspections of failed units were performed. 200 Chart 7 illustrates the number of inspections performed monthly since September 2014. 0 July K 7. HQS Inspections w . «...... . . . . . . . . August September Quarterly Report for HCV December 2, 2014 Page 4 Re-certifications / Interims Each year, the Housing Authority must re-certify 300 each participating family to ensure compliance 250 with program eligibility. In addition, when a 200 participant's income changes an interim 150 examination must be performed. During the '00 reporting period, a total of 763 recertifications/ 50 interims were conducted. Monthly totals since 0 September 2014 are shown in Chart 8. Mzffs r� July August September 9 Re-Exams Intedms These actions are made when a family moves to a different rental unit. Nine other changes of unit actions were processed during the reporting period. New Admissions This action is when a family is admitted to the Housing Program. Fifty one new admissions under the Project-Based Voucher Program were processed during this reporting period. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability. Objective #3 - Facilitate Diverse Housing opportunities and Support Efforts to Preserve and improve the Livability of Santa Ana Neighborhoods. There is no fiscal impact associated with this action. KR/MZ/np IM