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HomeMy WebLinkAbout2014-09-15 FEDTCITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY REGULAR MEETING MINUTES SEPTEMBER 15, 2014 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 229 Santa Ana, CA 5:34 p.m. ATTENDANCE: Council Committee members: Michele Martinez, Chairperson David Benavides, Vice - Chairperson Vincent Sarmiento, Committee Member (5:40 p.m.) MEMBERS ABSENT: STAFF PRESENT: None Francisco Gutierrez, FMSA Sandra Simon, FMSA Teresa Ramirez, FMSA Waldo Barela, FMSA Alvaro Castellon, FMSA Melanie Torres, FMSA Katrina Nguyen, FMSA William Galvez, PWA Nabil Saba, PWA Alvaro Nunez, PBA David Cavazos, City Manager Robert Cortez, CMO Marc Morley, CDA Kelly Reenders, CDA Natalie Verlinich, CDA Sylvia Vazquez, CDA Susan Gorospe, CDA Scott Kutner, CDA Robert Carroll, PD Gerardo Mouet, PRCSA GUESTS PRESENT: Don Markland; Peter Katz, Com Link; Scott Barnard; Patty McDonald; Leticia Gomez; Alma Blanco; Elizabeth Rodriguez; Irma Jauregui, Main St Realty; Veronica Jimenez; Ciria Santiago PUBLIC COMMENTS • Patty McDonald, business owner and resident, spoke in opposition of proposed homeless shelter mixed in with commercial area. • Scott Barnard, resident, spoke in opposition of proposed homeless shelter and need to collaborate with existing businesses in area. • Don Markland, Markland Industries, spoke on concerns with employee safety and property values in connection with proposed homeless shelter. September 14, 2014 1 Finance, Economic Development, & Technology Minutes • Peter Katz, member of ComLink, spoke on aging sewer lines and O.C. Sanitation water board meeting. • Leticia Gomez, parent, spoke in support of CDBG funding application for the after - school tutoring and Project Pride. • Ramona Harky, spoke on homeless shelter and possibility of modeling after Mission Foundation with smaller model. • Victor Linares, parent, spoke in support of CDBG funding application for Project Pride and mentoring for youth to continue. • Veronica Jimenez, parent, spoke in support of CDBG funding application for library after - school tutoring. Thankful for library staff and hopes there are no cuts. • Ciria Santiago, parent, spoke in support of CDBG funding application to continue after - school tutoring that has made a difference her daughter's life. Improved grades allow her to participate in sports now. AGENDA DISCUSSION ITEMS 1. Approval of Minutes from the Regular Meeting of July 14, 2014. MOTION: Benavides SECOND: Sarmiento VOTE: AYES: Benavides, Martinez, Sarmiento (3) NOES: None (0) ABSENT: None (0) (Items 2 & 3 combined) 2 -3 Discuss and Present Year -End Results & Update on General Fund Reserves (Strategic Plan Nos. 4, 3C; 1) and Deferred Capital Maintenance (Strategic Plan No. 6, 2) — (CMO & FMSA) City Manager David Cavazos announced favorable news on preliminary budget numbers: $6M more in revenue than estimated for FY13 -14 Budget. Sales tax, property tax, user utility tax, business license, and hotel visitors' tax have all been better than anticipated. General reserves target has been achieved with $1.96M reserved for continuing projects. Presentation included City of Santa Ana, 4th Quarter Newsletter that included budget data. Francisco Gutierrez, Executive Director of Finance and Management Services continued presentation with details on Deferred Capital Maintenance, including a 6- year deferred maintenance plan listing facilities and their needs. Additionally fleet vehicles and Parks Recreation & Community Services deferred maintenance needs September 14, 2014 1 Finance, Economic Development, & Technology Minutes 4. 5. C were shown in some detail. Newport Beach model to fund capital asset management was shown as an example to funding as this may fit our needs. It's an incremental approach over the next four years. Also, Water CIP project list provided as items recommended to be funded by 2014 bond proceeds. Councilmembers would like staff to continue to identify needs and prioritize. Need to make sure we move forward with any policy and ordinance changes that may be required using the Newport Beach model for deferred maintenance and CIP. Review CIP Projects List Bond Proceeds ($5.9M) (Strategic Plan Nos. 4.2d, 6.2b) — (PWA -Water Resources) Nabil Saba, Water Resources Manager for Public Works provided presentation on Water Capital Construction 5 -Year Plan. Report card rating from ASCE (American Society of Civil Engineers) shows slight decrease in change from 2006 to 2012 for city's water rating. Majority of CIP projects are cash financed. Issuing bonds has allowed City to contract larger projects such as reservoirs, pump stations and wells. Presentation included list of recent projects completed and list of 2014 bond funded projects. I.T. Strategic Plan Update and RFP for I.T. Strategic Plan Assessment (Strategic Plan Nos. 7,5) — (CMO) Robert Cortez, Special Assistant to the City Manager, provided flow chart of I.T. Strategic Planning, stating significant progress has been made not just at City Hall, but citywide. Currently in Phase II — IT Assessment to develop RFP. Two vendors are in the process of being interviewed. Assessment to include benchmarks for implementation; March /April 2015 is target for completion of this phase. Recommendation report with costs will be prepared for review and presentation to committee and council. CDBG Application & Outreach Efforts - (CDA) City Manager David Cavazos gave an overview of the 2015 -16 Funding Allocation Schedule and Robert Cortez reviewed PowerPoint presentation of Application Timeline & Outreach Efforts. Only non - profits eligible for application process with mandatory subreceipient training to be offered by City staff. Application process to begin Oct. 6, 2014; due by Nov. 14, 2014. Information will be available on city website with requirement detail. September 14, 2014 1 Finance, Economic Development, & Technology Minutes 7. Discuss the release of RFQ for Project -based Vouchers {Strategic Plan 5, 3) — (CDA) Natalie Verlinich, Housing Programs Analyst, provided handout on Request for Qualifications (RFQ), Housing Authority, Project Based Vouchers. Housing Authority will be soliciting applications from developers who are planning to construct new rental housing within the City of Santa Ana, and who wish to secure Project Based Vouchers for their project. RFQ issue date: Oct. 1, 2014 with a Feb. 2015 deadline. 8. RFQ for Economic Development Strategic Plan - (CDA) Marc Morley, Economic Development Specialist, reviewed presentation for request for qualifications on Economic Development Strategic Plan to look at options and opportunities for investments in city. Oct. 31, 2014 will be the deadline for receipt of proposals. 9. Briefing on City's Pushcart Ordinance — (PBA) Alvaro Nunez, Community Preservation Coordinator, briefed committee on Downtown/ Civic Center Pushcarts ordinance with presentation. COMMITTEE MEMBER COMMENTS -None STAFF MEMBER COMMENTS - None Adjournment — 7:11 p.m. Teresa RaTfrez, CAP Recordin, Secretarv, September 14, 2014 1 Finance, Economic Development, & Technology Minutes