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Home My WebLink About FULL PACKETHOUSING AUTHORITY MEETING AGENDA FEBRUARY 3, 2015 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vincent F. Sarmiento Vice - Chairperson - Ward 1 VSarmientp(4 anta- ana. s oT9 Angelica Amezcua Authority Member - Ward 3 AAmezcmA ci;sant4-_ana.nrg Roman A. Reyna Authority Member - Ward 5 R R. Kyn a(u);santa -aLiA c Sonia R. Carvalho General Counsel Miguel A. Pulido Chairperson Michele Martinez Authority Member - Ward 2 MM ar tine z(2santa ana,e>jg P. David Benavides Authority Member- Ward 4 D Ben avideQL% arr_ta ®ana.nr Sal Tinajero Authority Member - Ward 6 STxna r0 t santa -arx .or ; Authority Member telephone: 714 - 647 -6900 Agenda item inquiries: 714 - 647 -6520 Kelly Reenders Maria D. Huizar Executive Director recording Secretary NOTE: Ifyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic Housing Authority Meeting Information Five -Year Strategic Plan (2014 -2019) Detailed information at: Litik://www.sai2ta,-ana.oMLstr ategic- planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals /Objectives /Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity ° Honesty ° Responsibility • Fairness ° Accountability Respect ° Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments /Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and /or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2- 104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non - confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647 -6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa- ana,org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 FEBRUARY 3, 2015 CITY OF SANTA ANA HOUSING AUTHORITY MEETING FEBRUARY 3, 2015 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS flNAJERO, ANMZCLJA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO City Manager, General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) 1. 2. 3 CONSENT CALENDAR RECOMMENDED ACTION. • Approve staff recommendation on Consent Calendar Items: 1 through 4. 11 118111 li,11101-1 iiiii,�i I RECOMMENDED ACTION: Approve Minutes. EXCUSED ABSENCES RECOMMENDED ACTION: Excuse Housing Authority Members absent. QUARTERLY REPORT OF CONTRACTS UNDER $25,000 ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 5,31 RECOMMENDED ACTIONS. Receive and file. HOUSING AUTHORITY AGENDA 3 FEBRUARY 3, 2015 4 0 QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM: SEPTEMBER 2014 - DECEMBER 2014 {Strategic Plan No. 5, 31 RECOMMENDED ACTION. • Receive and file. *** END OF CONSENT CALENDAR *** COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action maybe taken on non-agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 4 FEBRUARY 3, 2015 MINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY MEETING SANTA ANA, CALIFORNIA DECEMBER 16, 2014 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 8:23 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL PULIDO, Chair SAL TINAJERO, Chair Pro Tern ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN REYNA VINCENT F. SARMIENTO 0j*4LW400 ki 0 . AUTHORITY MEMBERS Absent: None STAFF Present: DAVID CAVAZOS, City Manager SONIA R. CARVALHO, Authority Counsel MARIA D. HUIZAR, Authority Secretary CONSENT CALENDAR MOTION: Approve staff recommendation on Consent Calendar Items: I through 3. MOTION: Martinez SECOND: Sarmiento VOTE: AYES: Amezcua, Benavides, Pulido, Martinez, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) MOTION: Approve Minutes. HOUSING AUTHORITY MINUTES 1 DECEMBER 16, 2014 2. EXCUSED ABSENCES - None 3. QUARTERLY REPORT OF CONTRACTS UNDER $25,000 ENTERED INTO BY THE EXECUTIVE DIRECTOR {Strategic Plan No. 5} MOTION: Receive and file. *** END OF CONSENT CALENDAR *** JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY 4. HOUSING SUCCESSOR ANNUAL REPORT FOR FY 2013-14 — LOW AND MODERATE INCOME HOUSING ASSET FUND {STRATEGIC PLAN NO. 5, 11 - Community Development Agency Authority member Martinez, requested staff to compliance with our Housing Element. Executive Director of Community Development Agency Reenders, noted that City in full compliance with Element. MOTION: Receive and file. MOTION: Sarmiento SECOND: Amezcua VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) COMMENTS 5. HOUSING AUTHORITY MEMBER COMMENTS — None ADJOURNED — 8:24 P.M. Maria Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 2 DECEMBER 16, 2014 FEBRUARY 3, 2015 TITLE QUARTERLY REPORT OF CONTRACTS UNDER $25,000 ENTERED INTO BY THE EXECUTIVE DIRECTOR (STRATEGIC PLAN NO. 5) RECORDING ONLY: Receive and file the Quarterly Report of Contracts entered into between October 1, 2014 and December 31, 2014 valued at $25,000 and less. DISCUSSION On October 6, 2008, the Housing Authority increased the Executive Director's authority to execute agreements from an amount not to exceed $10,000 to $25,000. Agreements valued at greater than $25,000 require approval by the Board of Directors. This is the same authority granted to the City Manager by the voters through a Charter Amendment in November 2006. The authority granted to the Executive Director required the submission of a quarterly report (Exhibit 1) to the Housing Authority at a public meeting on all such agreements. The report is required to include the names of contractors and the amounts of each contract. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability. FISCAL IMPACT There is no fiscal impact associated with this action. K Quarterly Report of Contracts Entered Into by the Executive Director February 3, 2015 Page 2 Kelly Reender� Executive Director Community Development Agency Exhibit 1: Quarterly Report of Contracts KR/MZ/np K, EXHIBIT Housing Authority Quarterly Report mfContracts (October 1'2O14-December 31.2O14) Language Line Services 10/1/2014 1415-HN-007 $10,000 Over the phone translation/interpretation services. Netsy's, Inc. 11/1/2014 1415-HN-008 $15,000 Support and services to Yardi Voyager Software. Provides credit, sex offender, and criminal background history for applicants and participants of National Credit Reporting 11/1/2014 1415'HN'006 $15,000 the Housing Choice Voucher Program. "� 0 0 . 0 F.A111 9 M Lei 0 1 A 0, MEETING DATE: FEBRUARY 3, 2015 TITLE: QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM OCTOBER 2014 — DECEMBER 2014 (Strategic Plan No. 5, 3) 4 . u / ixECUTIVE i�i�cT ®mR� Recommend that the Housing Authority receive and file. DISCUSSION RECORDING The October 2014 — December 2014 quarterly status report for the Housing Choice Voucher (HCV) Rental Assistance Program provides statistics for the day -to -day activities of the Santa Ana Housing Authority. The report is divided into three sections: Waiting List, Participants, and Production. Waiting List As of November 25, 2014, there were 1,024 individuals /families on the waiting list. The waiting list last opened on October 1, 2007 and closed on November 30, 2007. Charts 1 and 2 depict the characteristics of those currently on the waiting list. Chart 1 illustrates the percentage of those on the waiting list who work or live in Santa Ana These applicants are given a preference on the list. T Work in Santa Ana 3 °% 1. Residency Preference Neither 84% Live in Santa Ana 13% Quarterly Report for HCV February 3, 2015 Page 2 Chart 2 illustrates the number of applicants by total household size. Nearly half of all 350 applicants (582 of 1024, or 57 %) have one or 300 two member households and would qualify for a one bedroom voucher. The Santa Ana 250 Housing Authority's occupancy policy is one 200 bedroom for every two family members. 150 100 50 Participants 0 At the end of the reporting period, there were 2,631 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Three - fourths (77 %) of families receiving assistance have three or fewer members. 2. Household Size 1 2 3 4 5 6 7 8 9 10 11 12+ 6 Persons �3. Family Size 3% 7 Pers( 1% 4 Person. 11% 3 Persons 16% The family type of program participants is illustrated in Chart 4. "Other" consists of households that are non- elderly, non - disabled, with no minor children. Over half (65 %) of participating households have elderly and /or disabled members. Ifl Elderl 50% s o -rsons s% 4. Family Type Other 1 no/n- 2 Persons 25% Family 71; 1 Person 36% Disabled 15% Quarterly Report for HCV February 3, 2015 Page 3 5. Income as Percent of Median Below n of Median Below 5M Mediar 15% ow 30% of Median 80% Participants' incomes come from a variety of sources, as illustrated in Chart 6. Chart 5 depicts participants by percentage of Orange County median income. As of January, 2014, the County's median income was $84,900. Approximately 80% of families on the program earn less than 30% of the median income, which is $27,100 per year for a family of four. Nearly half (43 %) of participating families have employment income. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant's portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for October through December was $895. Production HQS Inspections - each assisted unit must 250 be inspected at least annually to ensure it meets the Housing Quality Standards 240 (HQS) in compliance with federal 230 guidelines. From October to December a total of 666 inspections and re- inspections zzo of failed units were performed. Chart 7 210 illustrates the number of inspections 200 performed monthly since December 2014. 190 Re- certifications / Interims 80% 70% 60% SO% 40% 30% 20% 10 °% 0 °% 6. Sources of Income With any wages With any Welfare With any SS /SSI With any other income 7. HQS Inspections q October November December Quarterly Report for HCV February 3, 2015 Page 4 Each year, the Housing Authority must re- certify each participating family to ensure compliance with program eligibility. In addition, when a participant's income changes an interim examination must be performed. During the reporting period, a total of 790 recertifications /interims were conducted. Monthly totals for October - December 2014 are shown in Chart 8. Other Change of Unit 300 250 200 150 100 50 0 8. Re -exams & Interims October November December Re -Exams ',, Interims These actions are made when a family moves to a different rental unit. Seven other changes of unit actions were processed during the reporting period. New Admissions This action is when a family is admitted to the Housing Program. Fifty one new admissions under the Project -Based Voucher Program were processed during this reporting period. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability. FISCAL IMPACT There is no fiscal impact associated with this action. Kelly ReAders � Executive Director Community Development Agency KR /MZ /np El