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Home My WebLink About20A - AA - AMEND CIPREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 17, 2015 TITLE: AMENDMENT TO FISCAL YEAR 2014/15 SEVEN -YEAR CIP AND APPROPRIATION ADJUSTMENT TO RECEIVE OCTA MEASURE M2 GRANT FUNDING {ST7RATEG C P AN NO. S, 1, G) CITY MAf'�GER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2'' Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Approve an amendment to the Fiscal Year 2014/15 Seven -Year Capital Improvement Program to add the Safe Transit Stops Project and the Residential Catch Basin Connector Pipe Screen Installation Project, both of which are funded through the Orange County Transportation Authority Measure M2 program, subject to non - substantive changes approved by the City Manager and City Attorney; Approve an appropriation adjustment recognizing $887,519 in Measure M2 grant funds into the Measure M Street Construction Fund revenue account, and appropriating $687,519 for the Safe Transit Stops Project and $200,000 for the Residential Catch Basin Connector Pipe Screen Installation Project in the Measure M Street Construction expenditure account. The Orange County Transportation Authority (OCTA) Measure M2 regulations specify that each jurisdiction must prepare a Seven -Year Capital Improvement Program (CIP) to maintain Measure M Eligibility. Therefore the City's CIP must be updated annually, or as Measure M2 projects emerge, and then submitted to OCTA. Since the adoption of the Fiscal Year 2014/15 CIP, newly approved Measure M2 grant funding allocations were awarded by OCTA for two projects, requiring this City Council- approved amendment to the CIP. On August 25, 2014, the City received Letter Agreement #9 (OCTA Agreement No. C -1 -2783) from OCTA awarding $687,519 in Measure M2 funds for the Safe Transit Stops Program. (See Exhibit 1.) This program provides for passenger amenities at the 100 busiest transit stops across the County. Due to high transit ridership throughout the city, Santa Ana was awarded funding for 30 bus stop locations. The Safe Transit Stops Project will provide for transit amenities such as new shelters, lighting, seating, and waste receptacles. On November 5,'2014, the City received Letter Agreement #10 (Agreement No. C -1 -2783) from OCTA awarding $200,000 from the Measure M2 Environmental Clean -Up Program for the 20A -1 Amendment to Fiscal Year 2014/15 Seven -Year CIP and Appropriation Adjustments to Receive OCTA Measure M2 Funding February 17, 2015 Page 2 Residential Catch Basin Connector Pipe Screen Installation Project. (See Exhibit 2.) The project involves installing screens in residential catch basins to capture trash and debris before runoff enters the storm drain system which will result in added protection of Orange County beaches and waterways. This project will enhance the environment and improve overall water quality by mitigating the impact of transportation - generated pollution. The total project estimate of $511,200 includes a City commitment of $311,200 for ten years of ongoing maintenance and engineering support services. This City match will be provided through a combination of in -kind services performed by various Public Works staff ($309,600) and cash ($1,600). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans), FISCAL IMPACT There is no impact to the General Fund. After amending the Fiscal Year 2014/15 Seven -Year Capital Improvement Program to include the two projects funded by OCTA, $887,519 in grant funds will be deposited into the Measure M Street Construction Fund - Competitive revenue account (No. 03217002 - 52332). $687,519 for the Safe Transit Stops Project and $200,000 for the Residential Catch Basin Connector Pipe Screen Installation Project will be appropriated in the Measure M2 Competitive- Street Construction expenditure account (No. 03217663- 66220). The total City match of $311,200 for inspection, maintenance, and engineering support will be budgeted over a 10 -year period. In -kind engineering support services performed by various Public Works Design Engineering and Construction Engineering staff will be budgeted in the Public Works Engineering Services internal service fund (Accounting Units 08617612 and 08617611). Inspection services will be performed by City staff and contracted services, and will be budgeted in Public Works Federal Clean Water Protection Enterprise (Accounting Unit 05717640). Public Works Agency FM: /EWG /SF Exhibits: 1. OCTA Letter Agreement #9 2. OCTA Letter Agreement #10 APPROVED AS TO FUNDS AND ACCOUNTS: �k ww 1 a zhk 0 ` Francisco Gutierrez 1 Executive Director Finance & Management Services Agency 20A -2 OCTA FWD OF DIRrCTORS Shawn Nelson Chairmen Jef vy Lalloway Vice Chairman PaIndia nalea Director Lori Donchah Director Matthow Harper Director Michael liennessey Direcen $love fortes Director Gary A. Miller Director John Mcodach Dhecfor AI Morey Clracfor danet Nguyen Dimclor MirJuel Pufino Director 77nr Shaw Director Todd Spitzer Director Toll Tall Dlreclor nanE ury Dd'ecfor Gregory 7: Molurbottom Director Ryan Chambedaln Ex- 011iclo Member CHIEF EXECUTIVL OFFICE Derrell Johnson Chief Executive Officer August 25, 2014 City of Santa Ana 20 Civic Center Plaza, M -21 Santa Ana, CA 92702 Subject: Agreement C -1 -2783, City of Santa Ana, "M2 CTFP Master Funding Agreement" — Letter Agreement No. 9 Dear Mr. Galvez: This letter agreement serves as the Orange County Transportation Authority's (OCTA) approval to amend Agreement No. C -1 -2783, Attachment A -8 "Projects List ". OCTA is deleting Attachment A -8, in its entirety, as identified in Article 4 "Responsibilities of Agency" Paragraph A, and in lieu thereof is inserting the revised "Project List ", dated and effective July 14, 2014 attached hereto as Attachment A -9, which is incorporated and made a part of the Agreement and reflects the addition of newly approved project M2 Project W funding and is exclusive of Semi - Annual Review adjustments. All provisions set forth in Master Funding Agreement No. C -1 -2783 apply. OCTA's Board of Directors (Board) approved the Project on July 14, 2014. The following additional Provisions apply to M2 Project W Safe Transit. Stops Project(s) approved by the Board on July 14, 2014: OCTA will provide M2 Project W funds in an amount consistent with Attachment A -9 up to $20,000 for "normal load stops" and up to $30,000 for "high load stops "' for the.eligible. transit amenities at each bus stop. 2. City is responsible for the balance of project cost. 3. City has the authority and responsibility for designing, constructing, and maintaining bus stop improvements. 4. City will retain local control and responsibility for these improvements including, but not limited to, shelters, lighting, seating, and waste receptacles. ' A high load stop is where the 90th percentile of boarding events have ten or more passengers waiting. EXHIBIT 1 A ouRR��' Tansporabrin Authcity 550 South Main Street 1 F.O 1 l7Clanye l Calilornia 92863 -7584 / (774) 560 -OCTA (6282) Agreement No. 1 -2783. City of Santa Ana Master Funding Agreement — Letter Agreement No. 9 Page 2 If you have any questions, please contact Roger Lopez at (714) 560 -5438. Please execute this letter agreement and return the signed original to the attention of Michael Le, Associate Contract Administrator at (714) 560 -5314, mleCa).octa.net. Upon full execution of the letter agreement, the effective date will be July 14, 2014. Accepted.d Agreed Kia Mortazavi William Galvez Executive Dire or tanning Interim Director of Public Works Orange County Transportation Authority City of Santa Ana Meena Katakla Department Manager, CAMM Orange County Transportation Authority c: Sam Kaur Adriann Cardoso Accounting Contract File Enclosure "I L 20A -4 M2 CTFP MASTER FUNDING AGREEMENT City of Santa Ana - Project List AGREEMENT NO. C-1.2783 ATTACHMENT A-9 LETTER AGREEMENT NO. 9 20A-5 Page 1 of Letter Project Description CUP Amount SLPP Amount Programmed Fiscal Year Board Date Agreement No. Bristol Street Widening - 3rd Street to Civic Center Drive (Construction) $3,120,000.00 $3,120,000.00 2011-12 8/2712011 1 Bristol Street Widening - Washington Avenue to 17th Street (Engineering) $120,000.00 $0.00 2011-12 6/27/2011 Grand Avenue Widening - First Street to Fourth Street (Construction) $1,040,000.001 $0.00 2012-13 6/27/2011 Bristol Street Widening - Washington Avenue to 17th Street (Right of Way) $11,152,675.00 $0.00 2013-14 412112012 3 Bristol Street Widening - Washington Avenue to 17th Street (Construction) $2,616,432.00 $0.00 2014-16 4123/2013/201 2 3 Grand Avenue Widening -4th Street to 17th Street (Engineering) $450,000.00 $0.00 2012-13 4/23/2012 —3 Warner Avenue Widening (Engineering) $323,775.00 $0.00 2013-14 4/8/2013 5 Bristol Street Widening - Civic Center Drive to Washington Avenue (Right of Way) $6,656,000.00 $0.00 2015-16 4/1412014 8 Bristol Street Widening - Warner Avenue to St. Andrew Place (Right of Way) $9,468,000.00 $0.00 2014-15 4/14/2014 8 Cumulative Program Total $38,066,782.00 I j'r 2"A ental CIIJ, r Downtown Business/Civic Center Storrnwater Trash Reduction Project $100,000.00 $0.001 2011-12 8t8/2011 2 Wintersburg Channel Stormwater Trash Reduction Project $100,000.00 $0.00 2011-12 802011 2 Maple Steet Storm CDS Project $100,000-00 $0.00 2012-13 8/13J2012 4 Santa Ana Delhi Channel Diversion Project $2,572,875.00 $0,00 2013A4 2M/2013 6 Arterial Catch Basin Connector Pipe Screen Installation Project $200,000.00 $0.00 2013-14 9/23/2013 8 Cumuladvo Program Total $3,072,875.00 20A-5 Page 1 of AGREEMENT NO. C-1-2783 ATTACHMENT A-9 LETTER AGREEMENT NO. 9 M2 CTFP MASTER FUNDING AGREEMENT City of Santa Ana - Project List 20A-6 Page 2 of 3 i dhr it Main Street Corridor $1,350,506.00 $0.00 2013-14 418W13 6 Harbor Boulevard $1,852,080.00 $0.00 2014-16 4114/2014 8 Cumulative Program Total $3,202,886.00 AF, Bristol Streetll st Street 2fe $19,262.50 $0.00 2014-15 7/14/2014 9 Bristol Street/McFadden Avenue $30,000.00 $0.00 2014-15 7/14/2014 9 1st Street/Main Street $30,000.00 $0,00 2014-16 7/14/2014 9 1 Main Street/1st Street $20,000.00 $0.00 2014-15 7114/2014 9 McFadden Avenue/Harbor Boulevard $30,000.00 $O.OD 201415 7/14/2014 9 Westminster Avenue/Harbor Boulevard $20,000.00 $0.00 2014-15 7114/2014 9 McFadden Avenue/Bristol Street $20,000.00 $0.00 201415 7/14/2014 9 Harbor Boulevard/McFadden Avenue $20,000.00 $0.00 2014-15 7/1412014 9 I st Street/Bristol Street $30,000.00 $0.00 2014-15 7/14/2014 9 Harbor BoulevarcINVestminster Avenue $30,000.00 $0.00 201416 7/14/2014 9 17th Street/Grand Avenue $20,000.00 $0.00 201415 7/14/20141 9 McFadden Avenue /Sycamore Street $30,000.00 $0.00 201415 7/14/2014 9 Fairview Street/Westminster Avenue $30,000.00 $0.00 2014-15 7/14/2014 9 Main Street/1st Street $30,000.00 $0.00 2014-15 7/1412014 9 Bristol Street/1st Street $30,000.00 $0,00 2014-15 7114/2014 9 Main Street/6th Street $30,000.00, $0.001 2014-15 7/14/2014 9 Edinger AvenuelMain Street $20,000.001 $0.001 2014-15 7/14/2014 9— 20A-6 Page 2 of 3 AGREEMENT NO. C -1 -2783 ATTACHMENT A -9 LETTER AGREEMENT NO.9 M2 CTFP MASTER FUNDING AGREEMENT City of Santa Ana - Project List tat Street/Grand Avenue $20,000.00 $0.00 2014 -15 7/1412014 9 McFadden Avenue /Standard Avenue $20,000.00 $0.00 2014 -15 7/14/2014 9 McFadden Avenue /Fairview Street $30,000.00 $0.00 2014 -15 7/14/2014 9 17th StreetlMain Street $20,000.00 $0.00 2014 -16 7/1412014 9 17th Street/Santa Ana College Boulevard $20,000.00 $0.00 2014 -15 1 7114/2014 9 Westminster AvenuelFatrviewStreet $20,000.00 $0.00 2014 -15 7/14/2014 9 1st Street/Bristol Street $20,000.00 $0.00 2014 -15 7/14/2014 9 Bristol Street/Edinger Avenue $20,000.00 $0.00 2014 -15 7/14/2014 9 let StreetlFalrview Street $20,000,00 $0.00 2014 -15 7/14/2014 9 Main Street/4th Street $18,256.25 $0.00 2014 -15 7/14/2014 9 Main Street/WarnerAvenue $20,000.00 $0.00 2014 -1$ 7/1412014 9 let Street/Main Street $20,0000 $0.00 2014 -15 7114/2014 9 Cumulative Pro ram Total $687,618.75 $45,02971r47�t ?��i- 20A -7 Page 3 of 3 20A -8 November 5, 2014 BOARD OF DIRECTORS Shawn Nelson Chairman Mr. Fred Mousavipour City of Santa Ana Jeffrey Lalloway Vice Chairman 20 Civic Center Plaza, M -21 Patricia Bates Santa Ana, CA 92702 Director Lori Donchak Subject: Agreement No. C -1 -2783, City of Santa Ana, "M2 CTFP Master Director Funding Agreement" — Letter Agreement No. 10 Matthew Harper Director Dear Mr. Mousavipour: Michael Hennessey Director This Letter Agreement serves as the Orange County Transportation Authority's Steve Jones Director (OCTA) approval to amend Agreement No. C -1 -2783, Attachment A -9 "Project Gary A. Miller List ". OCTA is deleting Attachment A -9, in its entirety, as identified in Article 4 Director "Responsibilities of Agency ", paragraph A, and in lieu thereof is inserting the John Moorlech revised "Project List ", attached hereto as Attachment A -10, which is incorporated Director and made a part of the Agreement. All provisions set forth in Master Funding Al Murray Agreement No. C -1 -2783 apply. Director Janet Nguyen The following additional provision to the subject project was approved by the Board Director on September 22, 2014: Miguel Pulido Director Project X "Environmental Clean Up Program" anticipates using in kind T'Dilector services such as ongoing operation and maintenance of projects must Todd Spitzer include semi - annual reporting and expenditure verification of matching Director funds including backup documentation as part of the semi- annual review Tom Tait (SAR) reporting process and include in the M2 Eligibility Expenditure Director Report due within six months of the end of the jurisdiction's fiscal rrankUry year. Failure to provide reporting and or evidence of on -going in -kind services Director for the life of the project will result in disqualification of Agency Gregory T Winterbottom participation on future competitive calls for Comprehensive Director Transportation Funding Programs (CTFP) projects. Ryan Chamberlain Ex- Officio Member If you have any questions, you may contact Roger Lopez at (714) 560 -5438. CHIEF EXECUTIVE OFFICE Darrell Johnson Chief Executive Officer EXHIBIT 2 e oun Transportation Authority 550 South Main Street / R0. 45&9e / California 92863 -15841 (714) 560 -OCTA (6282) Agreement No. 1 -2783, City of Santa Ana Master Funding Agreement — Letter Agreement No. 10 Page 2 Please execute this letter agreement and return the signed originals to the attention of Michael Le, Associate Contract Administrator at (714) 560 -5314, mlela- octa.net. Upon full execution of the letter agreement, the effective date will be September 22, 2014. r Kia Mortazavi Executive Director, anning Orange County Transportation Authority Meena Kataki - Department Manager Orange County Transportation Authority 61(1 Date AL t6L 20A -10 Executive Director of Public Works City of Santa Ana AGREEMENT NO. C -1 -2783 ATTACHMENT A -10 LETTER AGREEMENT NO. 10 M2 CTFP MASTER FUNDING AGREEMENT City of Santa Ana - Project List 20A -11 Page 1 of Letter SLPP Programmed Board Agreement Project Description CTFP Amount Amount Fiscal Year Date No. ¢ NOWN Wrk�, Pro JectO na Ca c Pro rag' `s%m Bristol Street Widening - 3rd Street to Civic Center Drive Construction $3,120,000.00 $3,120,000.00 2011 -12 6/2712011 1 Bristol Street Widening - Washington Avenue to 17th Street (Engineering) $120,000.00 $0.00 2011 -12 6127/2011 Grand Avenue Widening - First Street to Fourth Street Construction $1,040,000.00 $0.00 2012 -13 6/27/2011 Bristol Street Widening - Washington Avenue to 17th Street (Right of Wa $11,152,575.00 $0.00 2013 -14 4/23/2012 3 Bristol Street Widening - Washington Avenue to 17th Street Construction $2,616,432.00 $0.00 2014 -15 4/23/2012 3 Grand Avenue Widening - 4th Street to 17th Street (Engineering) $450,000.00 $0.00 2012 -13 4/23/2012 3 Warner Avenue Widening (Engineering) $323,775.00 $0.00 2013 -14 4/8/2013 5 Bristol Street Widening - Civic Center Drive to Washington Avenue (Right of Way) $6,656,000.00 $0.00 2015 -16 4/14/2014 8 Bristol Street Widening - Warner Avenue to St. Andrew Place (Right of Way) $9,468,000.00 $0.00 2014 -15 4/14/2014 8 Cumulative Program Total 8 . 0 0 u fi-7A 92 ;P E,0nM6v6i�,74,v8�@2nr t,$X3� l ta E ` g� �z. .s1.. Downtown Business /Civic Center Stormwater Trash Reduction Project $100,000.00 $0.00 2011 -12 8/8/2011 2 Wintersburg Channel Stormwater Trash Reduction Project $100,000.00 $0.00 2011 -12 8/8/2011 2 Maple Steet Storm CDS Project $100,000.00 $0.00 2012 -13 8/13/2012 4 Santa Ana Delhi Channel Diversion Project $2,572,875.00 $0.00 2013 -14 2/25/2013 5 Arterial Catch Basin Connector Pipe Screen Installation Project $200,000.00 $0.00 2013 -14 9/23/2013 6 Residential (South) Catch Basin Connector Pipe Screen Installation Project $200,000.00 $0.00 2014 -15 9/22/2014 10 Cumulative Program Total $3,272,875.00 20A -11 Page 1 of AGREEMENT NO. C -1 -2783 ATTACHMENT A -10 LETTER AGREEMENT NO. 10 M2 CTFP MASTER FUNDING AGREEMENT City of Santa Ana - Project List bkr W�sa ci , Pr°J�9ronal€TraffcSi91ynt:9ram ., ±F.. `rt $0.00 2013 -14 4/8/2013 Main Street Corridor $1,350,506.00 5 Harbor Boulevard $1,852,080.00 $0.00 2014 -15 4/14/2014 8 Cumulative Program tel 1 $3,202,586.00 yN ProlectWapSa #e Transttops �S.;k n,W=2i {$ $0.00 5y ry v , 2014 -15 x Bristol Streettlst Street $19,262.50 7/14/2014 9 Bristol Street/McFadden Avenue $30,000.00 $0.00 2014 -15 7/14/2014 9 1st Street/Main Street $30,000.00 $0.00 2014 -15 7/14/2014 9 Main Street/1 st Street $20,000.00 $0.00 2014 -15 7/14/2014 9 McFadden Avenue /Harbor Boulevard $30,000.00 $0.00 2014 -15 7/14/2014 9 Westminster Avenue /Harbor Boulevard $20,000.00 $0.00 2014 -15 7/14/2014 9 McFadden Avenue /Bristol Street $20,000.00 $0.00 2014 -15 7/14/2014 9 Harbor Boulevard /McFadden Avenue $20,000.00 $0.00 2014 -15 7/14/2014 9 let Street/Bristol Street $30,000.00 $0.00 2014 -15 7/14/2014 9 Harbor BoulevardM/estminsterAvenue $30,000.00 $0.00 2014 -15 7/14/2014 9 17th Street/Grand Avenue $20,000.00 $0.00 2014 -15 7/14/2014 9 McFadden Avenue /S amore Street $30,000.00 $0.00 2014 -15 7/14/2014 9 Fairview StreetlWestminsterAvenue $30,000.00 $0.00 2014 -15 7/14/2014 9 Main Street/1st Street $30,000.00 $0.00 2014 -15 7/14/2014 9 Bristol Street/1st Street $30,000.00 $0.00 2014 15 7/14/2014 9 Main Street/5th Street $30,000.00 $0.00 2014 -15 7/14/2014 9 Edinger Avenue/Main Street $20,000.001 $0.00 2014 -15 7/14/2014 9 Page 2 of 3 20A -12 AGREEMENT NO. C -1 -2783 ATTACHMENT A -10 LETTER AGREEMENT NO. 10 M2 CTFP MASTER FUNDING AGREEMENT City of Santa Ana - Project List 1st Street/Grand Avenue $20,000.00 $0.00 2014 -15 7/14/2014 9 McFadden Avenue /Standard Avenue $20,000.00 $0.00 2014 -15 7/14/2014 9 McFadden Avenue /Fairview Street $30,000.00 $0.00 2014 -15 7/1412014 9 17th Street/Main Street $20,000.00 $0.00 2014 -15 7/14/2014 9 17th Street/Santa Ana College Boulevard $20,000.00 $0.00 2014 -15 7/14/2014 9 Westminster Avenue /Fairview Street $20,000.00 $0.00 2014 -15 7114/2014 9 1st Street/Bristol Street $20,000.00 $0.00 2014 -15 7/1412014 9 Bristol Street/Edinger Avenue $20,000.00 $0.00 2014 -15 7/14/2014 9 1st Street/Fairview Street $20,000.00 $0.00 2014 -15 7/14/2014 9 Main Streetl4th Street $18,256.25 $0.00 2014 -15 7/1412014 9 MalnStreet/WamerAvenue $20,000.00 $0.00 2014 -15 7/1412014 9 1st Street/Main Street $20,000.00 $0.00 2014 -15 7/14/2014 9 Cumulative Program Total $687,518.75 r i y", ; >..- y TotaleII P o acts •.,�a..,, 9 xsg5 22 761 75 77, +� Ws"!c 20A -13 Page 3 of 2 - 2) ) 22 ) ® \ � \) /|/ : § � §§ .I| )� k0 j °\ \k i| 2& «]§ � \) § § 0 2 � :7\ �!& ; ! )� § �( � \) § § 0 2 � § �( / I |) uH �§ f E§ \| R. ) /k §k 44 t !/• ON 0 C! ® |\ t " , �]k E !) 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