HomeMy WebLinkAbout22D - SPEC - ASPHALT CONCRETE MATERIALSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 17, 2015
TITLE:
CONTRACT AWARD TO VULCAN
MATERIALS CO. FOR ASPHALT
CONCRETE MATERIALS
(SPEC. NO. 15 -006) (NON - GENERAL FUND)
{STRATEGIC PLA -NO. 6, 1, C}
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
i••.• _11
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Vulcan Materials Co. for asphalt concrete materials for a one -year period expiring
February 29, 2016, in an annual amount not to exceed $50,000, with provisions for three one -year
renewals exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes
approved by the City Manager and the City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division performs a variety of maintenance and repairs
on the City water and sewer systems. Jobs include mainline leak repairs and replacement of water
services and sewer laterals. Temporary asphalt concrete mix is used to repair trench cuts required in
performing the repairs. Permanent asphalt concrete trench resurfacing is provided under a separate
contract administered by the Public Works Agency Maintenance Services Division.
The notice inviting bids for temporary repairs was advertised January 12, 2015, on the City's online
bid management and publication system. A summary of the bid invitations and bids received is as
follows:
12 Vendors notified
1 Santa Ana vendor was notified
3 Bids received
2 Bids received from Santa Ana vendors
Bids were received, opened on January 29, 2015, and evaluated (Exhibit 1). The bid received from
Vulcan Materials Co. is responsive to the specifications and meets the City's requirements. The
annual amount is based on staff projections for next contract year.
22D -1
Contract Award for Asphalt Concrete Materials
February 17, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C
(invest resources and technology to extend the service life of existing infrastructure to protect the
City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds are available in the Public Works Water System Maintenance and Sanitary Sewer Service
accounts (Nos. 06017641 -63001 and 05617640 - 63001).
Public Works Agency
FM /sp
Exhibit 1: Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
22D -2
ABSTRACT OF BIDS
COLD MIX ASPHALT (BID N0. 15 -006)
3.
Location
Terms
Delivery
Total
Hardy & Harper, Inc. Quikrete California. LLC Vulcan Materials Co.
Santa Ana Alpharetta, GA Santa Ana
Net 30 Net 30 Net 30
* $106,920
*Total reflects 1 % local vendor preference
4 days
$44,496.00
I0� r
22D -3
1 day
* $34,452
22D -4