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Home My WebLink About2013-06-10 JOINT SAUSDMINUTES OF JOINT POLICY MEETING SANTA ANA UNIFIED SCHOOL DISTRICT & SANTA ANA CITY COUNCIL June 10, 2013 CALL TO ORDER Joint Policy meeting convened at 6:00 p.m. at Santa Ana High School Principal's Conference Room, 520 W. Walnut, Santa Ana, California. ATTENDANCE City Council members Present SAUSD Board members Present Sal Tinajero Roman Reyna Angelica Amezcua Rob Richardson Audrey Yamagata -Noji, Ph.D. City Staff Present: Kevin O'Rourke, Interim City Manager Debbie Kurita, Deputy City Manager Jose Sandoval, Chief Assistant City Attorney Carlos Rojas, Interim Police Chief Gerardo Mouet, PRCSA Executive Director Ron Ono, Administrative Services Manager Jeannie Jurado, Interim Community Services Manager SAUSD Staff Present Stefanie Phillips, Ed.D., Deputy Superintendent, Operations Joe Dixon, Assistant Superintendent, Facilities & Governmental Relations Art Jimenez, Director of Constituency Services Cynthia Gastelo, Board Recording Secretary PUBLIC COMMENTS: None LOCAL CONTROL FUNDING FORMULA • Dr. Phillips provided information on the Local Control Funding Formula. She indicated changes are occurring and funding allocations are in negotiations, but the District anticipates an overall higher level of funding. On June 25th the SAUSD will be adopting a budget based on current law. If additional funding is. provided, the District has 45 days to revise the budget. • Dr. Noji indicated the budget is in place for 2013 -14, but it is unknown for 2014 -15. They are pleased the governor's proposal will recognize Santa Ana. City /School Joint Policy Meeting Page 1 Jame 10, 2013 REVIEW OF SCHOOL RADIUS MAPS (Marijuana Dispensaries) • Mr. Richardson indicated there are concerns with the first draft of the initiative and that there is a need to regulate the uses. Schools need to be a free zone from marijuana use. The SAUSD is interested in working with the City to manage dispensary areas. • Chief Rojas indicated there is a Federal code that requires a minimum of 600 foot radius for the placement of dispensary around schools. Approximately 109 locations have been closed that did not meet this requirement. • Mr. O'Rourke indicated that the November 14th ballot has the language of the initiative. The question is -will local measures supersede the Federal requirement? City Council and SAUSD will need to work together to support an ordinance and /or regulation of this issue. • Mr. Reyna stated that he knows of the 600 ft. requirement, but would support an increase of the radius to 1,000 ft. • Mr. O'Rourke asked if this requirement includes private schools. If yes, this would help provide additional support. • Mr. Richardson indicated that there is a need to follow up by the end of the month on the local regulation requirement. REVIEW OF JOINT -USE AGREEMENTS o Centennial Park Home Run Fence • Mr. Dixon provided information on the fence issue and presented the Godinez Fundamental High School proposal to keep the homerun fence up year round. • Mr. Tinajero indicated although the District committed to no fence around the school, there is a need to fence the ballfields. He stated that in order to be competitive the District must play year round. • Mr. Mouet indicated that the original agreement with the District indicated no fencing. The agreement amendment allowed the District to fence, but the fence to be removed after the season. • Mr. Reyna asked if there were gaps in the fence for public access. The response was yes; between the ballfields. • Ms. Amezcua inquired if the reason for the fence to stay up is due to safety. • Mr. Mouet indicated the SAUSD /City staff will work on an amendment to allow the District to keep the fence up year round. o Centennial / Godinez Synthetic Turf • Mr. Mouet indicated that the City collects a soccer surcharge to build new synthetic turf fields. Currently, the account has a balance of approximately $400,000. The PREY Committee suggested using the funds to install synthetic turf on the Godinez football /soccer field. City /School Joint Policy Meeting Page 2 June 10, 2013 • Mr. Reyna indicated since sports lighting exists on the field, it may be a good idea to install synthetic turf, but also recommended the installation of a rubberized track with the project. He asked if the field needed to be fenced. • Mr. Mouet responded; to protect the synthetic turf the field should be fenced. • Mr. Reyna asked about something being done about the track, perhaps being rubberized. • Mr. Tinajero indicated that rubberized track can be an issue. o Current Project Update • Mr. Dixon provided and update on the Willard, Garfield, Monte Vista, Roosevelt and Madison Joint Use projects. ■ Mr. Reyna stated that at one point the City was to acquire land across Garfield School to develop a park? • Mr. Mouet indicated three homes were acquired by Redevelopment, but most of the site has not been acquired due to the elimination of Redevelopment. o Master Joint Use Agreement • Mr. Mouet indicated that there are a number of different Joint Use Agreements. Walker being the latest one approved. The Godinez Joint Use Agreement created a Technical Advisory Committee of appointed city /school staff that meets once a month. The committee has looked at issues beyond the Godinez site and has discussed the possibility of creating one master joint use agreement. Models of Master Joint Use Agreements have been collected from other school districts. • Mr. Dixon indicated the old joint use agreements do not line up with the new joint use agreements. He suggested one master joint use agreement and one agreement for each giving the opportunity to address all joint -use agreements. • Dr. Noji stated that the proposal would address all the other joint use sites. • Mr. O'Rourke indicated getting there requires a lot of commitment. There are different issues at each site. BUILDING HEALTHY COMMUNITIES • Mr. O'Rourke indicated Councilmember Martinez is very involved with the health issue and the City has adopted a Healthy Communities Resolution. • Chief Rojas indicated the Police Department has sent staff to attend safety committees and healthy committee meetings. • The SAUSD would like additional information about the Santa Ana Building Healthy Communities and perhaps invite someone from the California Endowment to present at a future meeting. City /School Joint Policy Meeting Page 3 June 10, 20t3 MOU — SCHOOL DISTRICT CHIEF OF SCHOOL POLICE SERVICES • Mr. O'Rourke indicated the city just completed the budget process, which indicated the need to return the Lieutenant to the City. • Dr. Noji indicated the School Chief has helped make tremendous improvements in the District security program. • Chief Rojas indicated he knows how much improvement the Lieutenant provided to the District and asked if the District is willing to contract and pay 100% of the position cost? He stated that the Police Department needs the person back or to hire a person to contribute to the management and oversight of the agency. • Mr. O'Rourke asked if the individual is willing to move to the District as a District employee? • Mr. Richardson is concerned about community safety and is not concerned about who pays? He stated that the City should be happy that we have a professional running the SAUSD police organization. • Dr. Noji indicated that the City and District should be working together to resolve this situation. • Mr. Richardson indicated that a 90 -day notice is not enough time to recruit for this position. • Dr. Noji asked if there are other options. o Mr. O'Rourke indicated he needs to make it clear that there are no other options, the position is needed back to help with SAPID Operations. LEADERSHIP CHANGES • Mr. Richardson indicated that Dr. Melendez is retiring and the District is interviewing for an Interim Superintendent. An announcement will be made on Tuesday night at the Board meeting. The District is currently doing a nationwide search for a permanent Superintendent. • Mr. O'Rourke indicated the City is recruiting for a permanent City Manager. There have been 64 applications received and the city will be conducting interviews with the top 12 applicants. The City anticipates naming a new City Manager by mod - August. OTHER OPPORTUNITIES FOR PARTNERSHIP • Mr. O'Rourke asked how often should this group should meet? • Mr. Richardson indicated the next meeting should be held in mid - September. • Dr. Noji indicated the District will be sending a schedule for the intramural program to Sal Tinajero. ADJOURNED: 7:55 p.m �Im t-de' Gerard Mouct, Executive Director City of Santa Ana PRCSA City /School Joint Policy Meeting Page 4 June 10, 2013