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Home My WebLink About19E - RFP - STREET TREE MAINTENANCEREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 17, 2015 TITLE: AUTHORIZATION TO RELEASE A REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES {STRATEGIC PLAN NO, 6, 1, B & F} RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTI N U ED TO Authorize the Public Works Agency to release a Request for Proposals for Street Tree Maintenance Services for parkway and street median trees. DISCUSSION The Public Works Agency is responsible for the maintenance of approximately 65,000 parkway and street median trees. The integrity, health, and preservation of the Santa Ana Urban Forest remains the common goal of the Public Works Agency and releasing a Request for Proposals (RFP) will allow City to continue this effort. For the last 20 years, street tree maintenance services have been performed by contract, in partnership with City staff. The current contract with West Coast Arborist expires on June 30, 2015. Staff has prepared a Request for Proposal for Street Tree Maintenance Services that includes specifications for tree pruning, planting, removal, and emergency response services. In addition, to assist with the City's Strategic Plan goal to establish a Citywide asset management program (Strategy 6.1.a), the scope of work has been enhanced to require Global Positioning System location coordinates for each parkway and street median tree. A proposal evaluation team comprised of several City agencies will evaluate and select the proposal that will be presented for City Council approval consideration. RFP TIMELINE March 31, 2015 Release Request for Proposals May 1, 2015 Proposal Submittal Closing Date May 4 through May 12, 2015 Proposals Evaluated May 13 & 14, 2015 Oral Interviews June 16, 2015 City Council Meeting Award Date 19E -1 Request For Proposals for Street Tree Maintenance Services March 17, 2015 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B (equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe, and aesthetically pleasing for all users) and Strategy F (perform periodic measurements to monitor and update each asset's condition and ensure adequate funding for repair and /or replacement costs in future budgets). �� 1�11Z�7� h4f� � Y�cl�nitZT«fl There is no environmental impact associated with this action FISCAL IMPACT There is no fiscal impact associated with this action. Fred Mousavipour Executive Director Public Works Agency FM /PG /DM Exhibits: 1. Request for Proposal 19E -2 Exhibit 1 REQUEST FOR PROPOSALS (RFP) 1701N PROVIDING STREET TREE MAINTENANCE SERVICES RFP NO.: 15 -016 CITY OF SANTA ANA Public Works Agency 220 South Daisy Avenue Santa Ana, CA 92703 Denali Mercado Projects Manager (714) 647 -3308 Office (714) 647 -3345 Fax dm e rcadoCa) sa nta -a na. orq Fred Mousavipour Executive Director Public Works Agency KEY RFP DATES: Issue Date: Monday, March 31, 2015 Mandatory Pre - proposal Meeting: Tuesday, April 14, 2015 — 10:00 a.m. Proposal Due Date: Friday, May 1, 2015 -4:00 p.m. Presentation /Interviews: Wednesday, May 13, 2015 Projected Award Date: Tuesday, June 16, 2015 NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms to provide street tree maintenance services to maintain an inventory of the parkway and median trees within the City's urban forest. Responses to the Request for Proposals (RFP) will be accepted until Friday, May 1, 2015 at 4:00 PM. If further information is required, contact Denali Mercado at dmercadoosanta- ana.org. All notifications, updates and addenda will be posted on the City's current RFP Bid page at www.santa- ana.org /bids- rfps. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. The successful proposer must possess or obtain a valid California Class C27 Contractor's license and a C- 61049 Contractor License, and a City of Santa Ana Business License prior to the scheduled award date of this contract. MAILED, DELIVERED BY HAND, or COURIERED proposals will be accepted as follows: City of Santa Ana Public Works Agency, Ross Annex, Third Floor 20 Civic Center Plaza Santa Ana, CA 92701 It is the responsibility of the proposer to ensure that any proposals submitted shall have sufficient time to be received by the City of Santa Ana prior to the proposal due date and time. Questions regarding this Request for Proposals shall be made in writing via e-mail to Danell Mercado at dmercado@santa- an a.ora. The receiving time in the Public Works Agency, 20 Civic Center Plaza, Santa Ana, CA 92701, Ross Annex, Third Floor, will be the governing time for acceptability of proposals. Late proposals will NOT be considered and will be returned to proposer unopened. Telegraphic, electronic, and facsimile proposals will not be accepted. ONLY SEALED RFP RESPONSES ARE ACCEPTABLE DO NOT E -MAIL RFP RESPONSES DO NOT FAX RFP RESPONSES City of Santa Ana Street Tree Maintenance RFP Page 1 19E -4 fir' "` t CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR STREET TREE MAINTENANCE SERVICES TABLE OF CONTENTS EXHIBIT A -SCOPE OF SERVICES I. FUNCTIONS AND RESPONSIBILITIES 12 PAGE I. INTRODUCTION 4 II. PERIOD OF CONTRACT 4 III. OPTION OF RENEWAL 4 IV. FISCAL NONFUNDING CLAUSE 4 V. PROPOSAL DEPOSIT AND PERFORMANCE BOND 4 VI. SCOPE OF WORKISERVICES 5 VII. GENERAL INFORMATION 5 VIII. COORDINATION 5 IX. PROPOSER RESPONSIBILITIES 6 X. LICENSE REQUIREMENTS 6 XI. PREVAILING WAGE 6 XII. INITIATION/KICK OFF MEETING 6 XIII. CITY BUSINESS LICENSE 6 XIV. ADDENDA 6 XV. RULES FOR PROPOSALS 7 XVI. MANDATORY PREPROPOSAL MEETING 7 XVII. E -MAIL COMMUNICATIONS AND INTERPRETATIONS/CLARIFICATIONS 7 XVIII. SUBMITTAL INFORMATION AND DEADLINE 7 XIX. SUBMITTAL REQUIREMENTS 7 XX. CONTRACTOR SELECTION — PROPOSAL AND EVALUATION 10 XXI. REVIEW EVALUATION RESULTS AND AWARD 11 XXII. PROTEST PROCESS 11 EXHIBIT A -SCOPE OF SERVICES I. FUNCTIONS AND RESPONSIBILITIES 12 11. SCOPE OF WORK 13 III. TECHNICAL MAINTENANCE SPECIFICATIONS 22 IV. GENERAL MAINTENANCE REQUIREMENTS 23 EXHIBIT B — CITY OF SANTA ANA SPECIES LIST 37 EXHIBIT C — PLANTING STANDARD 42 EXHIBIT D — ESTIMATED ANNUAL TRIM CYCLE 43 EXHIBIT E — TREE MEDIAN SPECIES 47 EXHIBIT F— PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING 48 EXHIBIT G — RELEVANT WORK HISTORY 51 EXHIBIT H — PROPOSER'S STATEMENT 52 EXHIBIT I — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR 54 EXHIBIT J — RESPONSIBLE PROPOSER — SUPPLEMENTAL QUESTIONAIRE 56 EXHIBIT K— NONCOLLUSION AFFIDAVIT 59 EXHIBIT L — SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL 60 City of Santa Ana Street Tree Maintenance RJR C _5 Page 2 GENERAL LIABILITY POLICY EXHIBIT M —SAMPLE AGREEMENT 61 EXHIBIT N — TREE ORDINANCE NO. NS -2414 67 ATTACHMENT 1 — CITY BOUNDARY MAP 74 ATTACHMENT 2 — SAMPLE NEIGHBORHOOD MAPS 75 ATTACHMENT 3 —TREE DISTRICT MAPS 83 City of Santa Ana Street Tree Maintenance RFP 19E -6 Page M CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR STREET TREE MAINTENANCE SERVICES The City of Santa Ana is issuing this Request for Proposals (RFP) to provide street tree maintenance services to maintain an inventory of the street and median trees and trees within the City's urban forest. II. PERIOD OF CONTRACT Unless earlier terminated as allowed for in the agreement, contract term shall be for a period of two (2) years. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required bonds and insurance documents. The projected contract award date is June 16, 2015, with contract start date as July 1, 2015, and may be adjusted as necessary. III. OPTION OF RENEWAL The term of this agreement shall have provision for two, two -year renewal option at the discretion of City and City Council approval unless the City notifies Contractor in writing at least thirty (30) days before the end of the initial term or any extended term, of its intent to terminate the Agreement at the conclusion of the initial term or any extension. Time is of the essence in the performance of services under this Agreement. No price increase will be considered during the contract term or renewal options. IV. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. V. PROPOSAL DEPOSIT AND PERFORMANCE BOND A proposal deposit in the amount of five percent (5 %) of the total proposed annual contract amount set forth in Exhibit B shall accompany each proposal. The proposal deposit must be in the form of a bid bond, cashier's check, certified check, bank draft, letter of credit, trust company treasurer's check, or money order. Checks shall be payable to the City of Santa Ana, NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED. Proposal deposit of the unsuccessful proposers shall be returned upon award of contract by the City. The successful proposer shall supply a performance bond in the amount of one - hundred percent (100 %) of the successfully awarded total annual contract amount of the proposal prior to execution of the contract. Upon receipt of the performance bond, the proposal deposit will be returned. The proposal deposit is subject to be forfeited if the successful proposer fails to execute the written contract and furnish the required performance bond, or to satisfy any other City of Santa Ana Street Tree Maintenance RFP 19E -7 Page conditions present within a reasonable time as determined by the City. The performance bond is to be renewed annually and submitted by the contractor in the amount of the total annual contract amount. VI. SCOPE OF WORK/SERVICES The scope of work may include any and all work efforts related to the Street Tree Maintenance Services as set forth in EXHIBIT A - SCOPE OF SERVICES. The contractor shall be an independent contractor capable of providing experienced, knowledgeable and professional staff. The contractor shall be responsive and maintain excellent working relationships with city residents, businesses, government officials and City staff. The contractor shall provide adequate staffing levels at all times and adhere to established schedules. The contractor shall comply with all federal, state and local laws, rules, regulations, ordinances, and statutes. VII. GENERAL INFORMATION A. The term of the contract will begin after the contract award by the City Council and approval of required bonds no later than July 1, 2015. B. When determined appropriate, the City will provide information in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to herein. C. The proposer shall be responsible for retaining data, records and documentation for the preparation of the required information. These materials shall be made available to the City as requested by the City. D. This RFP does not commit the City to pay costs incurred in preparation of a response to this RFP. All costs incurred in the preparation of the proposal, the submission of additional information, attendance at the mandatory pre - proposal meeting, negotiations with City, and /or any other aspect of a proposal prior to award of a written contract will be borne by the proposer. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any informality or technical defect in the proposal. E. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. F. The City reserves the right to reject, replace and approve any and all subcontractors. All subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any subcontractor(s). Subcontractors shall be the responsibility of the prime contractor and the City shall assume no liability of such subcontractors. VIII. COORDINATION Coordination by the awarded proposer with the City, other contractors, and agencies will be required to achieve satisfactory and timely delivery of the required services. Coordination may include, but not be limited to, coordination with neighborhood and civic groups, local and /or state agency boards, and attendance at City Commission, Agency, and Council meetings. City of Santa Ana Street Tree Maintenance RFP 19E -8 Page The City will decide the manner in which the coordination efforts with be conducted. At the City's option, coordination efforts may be performed by the proposer's direct contact, by the proposer acting through the City or by the City only. When coordination efforts require agreements, such agreements shall be coordinated through the City. IX. PROPOSER RESPONSIBILITIES The selected proposer will assume responsibilities for all services in its proposal. The selected proposer shall identify a sole point of contact with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. X. LICENSE REQUIREMENTS In accordance with Section 3300 of the California Public Contract Code, the City has determined that the proposer shall possess a license in the classification specified in the Notice Inviting Proposals. XI. Prevailing Wage The Director of the Department of Industrial Relations of the State of California has ascertained the prevailing rate of per diem wages in dollars, based on a working day of eight hours, for each craft or type of worker or mechanic needed to execute any construction or maintenance contract, which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http: / /www.dir.ca.gov /. The Contractor is required to pay the prevailing wage rate referred to above and is responsible for selecting the classification of workers which will be required to perform this service in accordance with the Contractor's method of performing the work. Pursuant to Section 1775 of the Labor Code (State of California) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rates for any public work done under this Contract or by any subcontractor. XII. INITIATION/KICK OFF MEETING The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling. XIII. CITY BUSINESS LICENSE The selected proposer shall be required to obtain a City of Santa Ana Business license within thirty (30) days of selection and must provide a copy to the City projects manager or designee prior to commencing any work in Santa Ana. XIV. ADDENDA Any subsequent changes in RFP from the date of preparation to date of submittal will result in an addendum or amendment by the issuing office. Notification of such addendum or amendment shall be effected by posting on City's website, as set forth in the Notice Inviting Proposals. City of Santa Ana Street Tree Maintenance RFP 19E -9 Page XV. RULES FOR PROPOSALS The signer of the RFP must declare in writing that the only person, persons, company, or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full authority to bind the proposer (Exhibit K). XVI. MANDATORY PREPROPOSAL MEETING A mandatory pre - proposal meeting is scheduled for Thursday. April 9, 2015, at the Public Works Agency- Maintenance Services, City Yard, 220 S. Daisy Avenue M -85, Second Floor, Santa Ana, CA 92703, at 10:00 AM. The meeting will include a detailed discussion of the project, schedule, relevant details of the service etc, and will be followed by a question -and- answer session. All questions must be submitted in written form. After the pre - proposal meeting, City will respond by e -mail to written questions or requests for clarifications. Said e-mail will be sent to pre - proposal attendees. It is highly recommended that proposer operation /field supervisors attend this meeting. It is the bidder's full responsibility to view and inspect the areas to be maintained in accordance with this specification. XVII. E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS To facilitate the RFP process, proposers are required to monitor the City's Bid and RFP page at www.santa- ana.org /bids -Lf2s. No oral interpretations will be made by the City to any proposer as to the meaning of requirements identified herein, including the Scope of Services and Terms and Conditions. Every request for such an interpretation must be made in writing via e-mail to the projects manager (dmercadoCa)santa- ana.org) no later than Monday, April 23, 2015 at 5:00 PM. Significant interpretations or clarifications will be made by an addendum to this RFP, which will be posted to the website. Addenda may become part of the agreement documents. XVIII. SUBMITTAL INFORMATION AND DEADLINE Proposals are due to the City of Santa Ana, at the date, time, and location set forth on the Notice Inviting Proposals. Faxed and e-mail proposals will not be accepted. XIX. SUBMITTAL REQUIREMENTS The RFP is intended to assess and evaluate each firm's capabilities as they apply to the proposed project. Submittal of Proposal A. Four (4) copies of the response to the RFP shall be signed by a company official with the power to bind the company. B. One (1) copy of the submittal on a compact disc, USB flash drive or equivalent. C. Structure your proposal to include the Scope of Services response, general time implementation schedule, fees /contract price, and exhibits. Each firm must address each of the following items in its response to the RFP: A. Statement of Qualifications - In order to maintain uniformity, the Statement of Qualifications must be limited to a MAXIMUM of 20 PAGES (excluding front and back City of Santa Ana Street Tree Maintenance RFP 19E -10 Pagel covers, section dividers and exhibits). The page limitation includes all appendices, attachments, and supplemental information. The following information is required: Cover Letter — A letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Firm and Personnel Experience:A profile of the firm's experience, including the names and experience of personnel and subconsultants who will be providing services. At a minimum, this should include the project manager /principal agent, associates in charge when project manager /principal agent is unavailable, key personnel, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual's time devoted to this project. The project manager /principal agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. The firm shall identify at least two (2) ISA Certified Arborists who have at least 5 years' experience in the field of urban forest management that will be responsible for providing project management throughout the life of the contracts as well as a full -time English speaking Project Supervisor who is an ISA Certified Arborist, capable of communicating with any City representative and be authorized to act on behalf of the firm. 3. List of staff qualification including but not limited to: a. Certified Arborists employed by the firm. b. Certified Tree Workers employed by the firm. C. Certified Utility Arborists employed by the firm. d. Utility Line Clearance Specialist employed by the firm. e. Certified Wildlife Protectors employed by the firm. f. California State Licensed Pest Control Advisor employed by the firm. g. California State Licensed Pest Control Applicator employed by the firm. h. Consulting Arborist employed by the firm to consult on tree health issues. i. Technicians providing technical support for inventory software. 4. Documentation of the technical ability and experience similar in scope to the project. a. A description of previous experience, including urban forestry management projects of similar nature and scope. b. A written description of the proposed software program to be used to manage the City's Tree Inventory and firm's ability to provide accurate inventory updates for all trees serviced. C. A statement describing the firm's ability to provide tree inventory data for the City's Geographic Information System (GIS). Data shall be compatible with the City's GIS program. d. A written description of work activities that includes but not limited to the following activities: i. Grid pruning ii. Service responses iii. Planting V. Removals V. Emergency response protocol e. A written description of the firm's plant to report green waste generated and the method for its disposal. City of Santa Ana Street Tree Maintenance RFP 19E -11 Page f. A complete list of machinery and equipment, including year, serial number and license number, that will be dedicated for use on this contract and all available equipment in reserve to allow for breakdowns. g. A written statement describing the firm's ability to acquire and purchase trees for the City's planting program. Include a description of the facility where the trees are to be stored. 5. Implementation Plan: Proposer shall submit a general description of the deliverables and timelines to complete the project and include firm start date after award and approval on Tuesday, June 16, 2015. 6. Statement of past project disqualifications(s) and litigation. Proposed Quality and Cost Control Plan: to enhance the service and responsiveness to the City. It should include the following: a. The methodology in which the firm will handle complaints from the public and damage to public and private property. b. Effective means to correct problems. C. The means the firm will use for completed the project. 8. Financial Responsibility (Capacity): Proposer shall submit its most recent audited financial statement, evidencing proposer's financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a ninety (90) -day period. If said financial statement does not reflect full ninety (90) -day operational capacity, proposer may include a letter of credit as evidence of supplemental capacity. 9. Proposal Deposit (Bid Bond): Five - percent (5 %) of the total proposed annual contract amount of the proposal item pricing in Exhibit F. The proposal deposit must be in the form of a bid bond, cashier's check, certified check, bank draft, letter of credit, trust company treasurer's check, or money order. Checks shall be payable to the City of Santa Ana. NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED. Proposal deposit of the unsuccessful proposers shall be returned upon award of contract by the City. B. EXHIBIT F — PROPOSER'S CERTIFICATION AND PROPOSAL ITEM PRICING C. EXHIBIT G — RELEVANT WORK HISTORY D. EXHIBIT H — PROPOSER'S STATEMENT E. EXHIBIT I — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR F. EXHIBIT J — RESPONSIBLE PROPOSER — SUPPLEMENTAL QUESTIONNAIRE G. EXHIBIT K— NONCOLLUSION AFFIDAVIT H. EXHIBIT L— SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY The proposal must be completely responsive to the RFP. Any exceptions to the requirements of this RFP must be included in the proposal. Such exceptions must be included as a separate element of the proposal entitled "Exceptions and Deviations." The Executive Director, in his sole and absolute discretion, may authorize or deny any exceptions. City of Santa Ana Street Tree Maintenance RFP 19E-12 Page J. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. The City reserves the right to waive minor inconsistencies in submitted Proposals. XX. CONTRACTOR SELECTION — PROPOSAL AND EVALUATION The criteria for evaluating the proposals submitted will take the following items into consideration: A. Qualifications of Entity and Key Personnel ................. ............................25% Included ability to provide the requested scope of services, the Proposer's financial capacity, recent experience conducting work of similar scope, complexity and magnitude for other public agencies of similar size, references. B. Approach to Providing the Requested Scope of Services .........................25% Includes an understanding of the RFP and of the project's scope of services, knowledge of applicable laws and regulations related to the scope of services. C. Price Proposal ......................................................................... ............................30% Price Proposals will be evaluated on the basis of the Grand Total Pruning Section submitted in Exhibit F. D. Information Management ........................................ ............................15% 1. Inventory software provided to the City 2. Technical support for software and data management 3. Quantity and types of inventory equipment 4. The ability to provide accurate inventory updates, for all trees serviced, compatible with the City's tree inventory database 5. Geographic Information System (GIS) capabilities E. Innovative and /or Creative Approaches .................... ............................... 5% to providing the services that provide additional efficiencies or increased performance capabilities F. Oral Interviews In addition to the written proposal, the top tier proposers may be asked to make an oral presentation to the Selection Advisory Committee. The Contractor should have available a principal in the company and the contractor's proposed project manager to discuss the following: 1. The major elements of the proposal and be prepared to answer questions clarifying the proposal details. 2. A description of similar experience the Contractor has in providing the requested services. Exhibits may also be used. 3. The proposed staffing, supervision coverage, level of training, and fleet and facility resources identified to provide the requested services. 4. Any other are the City finds necessary to address. The proposals will be reviewed by a Selection Advisory Committee of City staff members. The committee will evaluate proposers based on the response to the RFP and the City evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the proposers. The committee may interview the top tier of proposers on Wednesday, May 13, 2015, and recommend award of the contract to the proposer who will provide the best quality service at minimum cost to the City. The City reserves the right to negotiate pricing and for City of Santa Ana Street Tree Maintenance RFP 19E -13 Page 10 additional terms. City reserves the right to begin negotiations and enter into a contract without an interview or further discussions. XXI. REVIEW EVALUATION RESULTS AND AWARD Proposals will become public record after award of contract. Interested offerors may submit a written request with a self- addressed stamped envelope to receive results of the evaluation. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. Submit your request to City of Santa Ana, Public Works Agency- Maintenance Division, 220 S. Daisy Avenue, Santa Ana, CA 92703. XXII. PROTEST PROCESS Any protest must be submitted in writing to the Executive Director of Public Works City of Santa Ana, 20 Civic Center Plaza M- 21 Santa Ana, CA 92701 before 4:00 p.m. of the 5'6 business day following City's notification of intent to award contract. Protester is responsible for ensuring timely delivery of protest. Hand delivered protests must be delivered to the receptionist at the Public Works Receptionist Counter of the 4" floor of the City Hall Ross Annex. The protest shall include a complete statement of the basis for the protest, and shall specify the basis for the protest. The protest shall include the name, address and telephone number of the person representing the protesting party. The person filing the protest shall concurrently transmit a copy of the protest document, and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest. Such parties include all other proposers who appear to have a reasonable prospect of receiving an award depending on the outcome of the protest. If a timely protest is received, the Executive Director of Public Works, or designee, shall set a hearing within five (5) business days, or as soon thereafter as a hearing may be set. All interested parties may appear and offer testimony at the protest hearing. Formal rules of evidence shall not apply at this hearing, nor shall testimony under oath be required. The burden of proof shall be on the protesting party to demonstrate that staff's determination of the proposed "best quality service at minimum cost" is arbitrary and capricious or unsupported by substantial evidence in the record. The Executive Director will issue a written decision to the City Council on the protest, which shall also be promptly provided to all interested parties. The procedure and time limits set forth in this paragraph are mandatory and are the proposers' sole and exclusive remedy in the event of a protest. Failure to comply with the procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code Claim or legal proceedings. City of Santa Ana Street Tree Maintenance RFP 19E -14 Page 11 EXHIBIT A CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES SCOPE OF SERVICES Contractors must provide costs for each of the service categories described in the specifications outlined in EXHIBIT F. Contractors must also list all deviations from specifications, if any. The routine maintenance locations will serve as the basis for the RFP. At the discretion of the Projects Manager or designee, one or more optional add -on locations and specialized services may or may not be included in the agreement with contractor. In addition, the City at the discretion of the Projects Manager or designee, reserves the right to decrease the scope of work during the duration of the agreement. FUNCTIONS AND RESPONSIBILITIES A. PROJECTS MANAGER The Projects Manager or designee shall have the authority to accept/reject materials, workmanship and to make minor changes in work or schedule. When the performance of the work or completion per schedule is determined to be sub - standard, he /she may (1) recommend that all or a portion of payment be withheld, and /or forfeiture for delay to be assessed; (2) direct the work be accomplished by either City forces or separate contractor, in order to complete the necessary work as close to schedule as possible, and withhold the resulting costs. Payment to be withheld shall be deducted from the next monthly payment due the Contractor, or if the amount is insufficient to cover payment, the Contractor shall be liable and will be billed accordingly. The Projects Manager or designee shall decide all questions, which may arise as to the manner of performance and completion per schedule, acceptable fulfillment of the contract by the Contractor, interpretation of the specifications, and compensation to include completion of work by alternate sources. B. CONTRACTOR (1) Contractor's Office Contractor is required to maintain an office /yard within a sixty (60) minute response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cell phone. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies. There will be no on -site storage of equipment or materials. Contractor will have full responsibility for maintaining an office and a yard. (2) Submittals The Contractor shall submit to the Projects Manager or designee at the beginning of work, 1) a detailed job schedule, 2) time sheet, 3) names and titles of all persons working on the project, and 4) materials and /or chemicals to be used on the project for approval. All submittals shall be periodically updated as necessary. The Projects Manager or designee shall be immediately notified of any deviation from schedule or material usage. Contractor shall provide sufficient personnel to accomplish the work within the allotted time frames as indicated in this specification. City of Santa Ana Street Tree Maintenance RFP 19E -15 Page 12 (3) Uniforms /Identification The Contractor shall provide to all field personnel a standard uniform with company identification. All vehicles and equipment on the project site shall also be properly marked with company identification. (4) Licenses and Permits In addition to any and all relevant City, State and Federal permits and licenses required for the performance of the work required by this contract, prior to award of contract and without additional expenses to the City, the Contractor shall hold a valid and current California C -27 and a C- 61049 Contractor License, and a City of Santa Ana Business License, and submit a copy thereof. Both State licenses must be in good standing for the previous seven (7) years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs. (5) Equipment 1. The Contractor's vehicles and equipment shall be neat in appearance and easily identified. Identification on the Contractor's vehicles shall consist of, at a minimum, company name, local telephone number and contract services provided by City of Santa Ana in print no less than eight (8) inches tall. 2. The Contractor shall maintain its vehicles and equipment in safe and mechanically sound condition. 3. The Contractor shall provide all personnel, vehicles, supplies and equipment necessary to perform services. (6) Compliance with Applicable Laws and Regulations 1. Contractor shall perform all requirements under and in strict observance of and compliance with all applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements. 2. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of this contract. (7) Contractor shall provide sufficient personnel to accomplish the work within the allotted time frames as indicated in this specification. II. SCOPE OF WORK DUTIES AND RESPONSIBILITIES A. INTENT (1) The intent of these specifications is to provide full and complete contract tree maintenance services for parkway and median trees throughout the City herein described, and that such trees be kept in a healthy, weed -free, vigorous, and well -kept state at all times. City of Santa Ana Street Tree Maintenance RFP Page 13 19E-16 DESCRIPTION OF PROJECT (1) Furnish all labor, equipment, materials, and supervision to perform tree maintenance as described herein including, but not limited to, the following: 1. tree trimming, 2. tree removal, 3. root pruning, 4. tree planting, and 5. electronic management of all work records. C. MINIMUM REQUIREMENTS (1) Proposer must have been in the business of providing full service tree maintenance programs to governmental agencies and /or municipalities that includes, but is not limited to the pruning, removal and replacement of trees for at least five (5) years. In addition, Proposer must provide five (5) references with contact information for the main agency manager. (2) Proposers must show, through documentation by records of past performance and references, a corporate capability that includes the ability to perform the following work, both consistently and concurrent with other required services: Annually trim as many as fifteen thousand (15,000) trees and five thousand five hundred (5,500) palms, ranging in size from six (6) inches in diameter and larger, with work occurring during regular business hours, at night or during weekends. Trees and palms shall be trimmed from the safety of a certified aerial boom truck. The Proposer must be prepared to physically display an inventory of equipment for inspection by the City that includes certified aerial boom truck equipment with boom height capacity in excess of ninety (90) feet. The City will not allow workers gaffing into palms as a substitution for equipment that does not meet equipment height requirements. The Proposer must be prepared to trim trees based on seasonal appropriateness and the logistical needs of the City. Annually remove and grind the stumps of as many as three hundred (300) trees ranging in size from thirty -six (36) inches in diameter and larger, with work occurring during regular business hours. The Proposer must show documentable experience in the safe removal of mature trees using methods of rigging, including the use of cranes. Annually, supply and plant as many as five hundred (500) trees ranging in size from a fifteen (15) gallon to a twenty -four (24) inch to thirty -six (36) inch box -size nursery stock. The Proposer shall exhibit, by portfolio and references, experience with planting projects of the scope and quantity described herein. 4. Annually water and maintain as many as five hundred (500) young trees with a regularly scheduled work plan. City of Santa Ana Street Tree Maintenance RFP 19E-17 Page 14 (3) The Proposer shall exhibit, by portfolio and references, the capacity to respond to emergency tree incidents, ranging from limb failures on single trees to storm related damages affecting many trees, in a manner that meets the needs of the City. D. WORKING HOURS (1) Normal working hours shall be within a ten -hour day between the hours of 7:00 AM and 5:00 PM, Monday through Friday. No Saturday or Sunday work is to be scheduled without prior written permission from the City, unless it is an emergency situation. No motorized equipment shall be operated before 8:00 AM or after 5:00 PM. Normal business hours are according to the Municipal Code, Section 18- 314.(i) — Special provisions. 2. (I) Noise sources associated with the maintenance of real property, provided said activities take place between 7:00 a.m. and 8:00 p.m. on any day except Sunday or a federal holiday, or between the hours of 9:00 a.m. and 8:00 p.m. on Sunday or a federal holiday. E. LEVEL OF MAINTENANCE (1) All work shall be performed in accordance with the HIGHEST INDUSTRY STANDARDS, as stated in the enclosed maintenance specification description. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the sites. (2) If, in the judgment of the City, the level of maintenance is less than that specified herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein, withhold appropriate payment from the Contractor until services are rendered in accordance with specifications set forth within this document and providing no other arrangements have been made between the Contractor and the City. Failure to notify of a change and /or failure to perform an item or work on a scheduled day may, at the City's sole discretion, result in deduction of payment for that date, week, or month. Payment will be retained for work not performed until such time as the work is performed to City standard. (3) The Contractor is required to correct deficiencies within the time specified by the City. If noted deficient work has not been completed, payment for subject deficiency shall be withheld for current billing period and shall continue to be withheld until deficiency is corrected, without right to retroactive payments. QUALITY OF WORK AND MATERIALS (1) All material and equipment furnished by the Contractor shall be new, high grade, and free from defects and imperfections, unless otherwise hereinafter specified. Workmanship shall be in accord with the best standard practices. Both materials and workmanship shall be subject to the approval of the Project Manager or designee. All materials used shall be approved in advance by the Projects Manager or designee. City of Santa Ana Street Tree Maintenance RFP Page 15 19E-18 G. WORKMANSHIP AND SUPERVISION (1) The work force shall include a thoroughly skilled, experienced, and competent supervisor who shall be responsible for adherence to the specifications expressed within the Scope of Work. All supervisory personnel must be able to communicate effectively in English (both orally and in writing). Any order given to supervisory personnel shall be delivered to the Contractor. The supervisor assigned must be identified by name to ensure coordination and continuity. (2) At a minimum, Contractor shall provide, in addition to one (1) full time supervisor, and up to four (4) pruning crews. Each Pruning Crew shall consist of, at minimum: Three (3) employees — 1 foreman and 2 tree trimmers One (1) boom truck One (1) chipper truck One (1) chipper and pruning equipment including, but not limited to, chain saws, pole pruners, and pole saws. Foremen shall be proficient in English and be a qualified line clearance worker or qualified arborist. Each Large Crews shall consist of at minimum: One (1) foreman Two (2) tree trimmers Six (6) ground workers Three (3) boom trucks One (1) loader with a grappler attachment Two (2) roll off forty (40) yard containers. Foreman and tree trimmers shall be qualified line clearance workers or qualified arborists. SUPERVISION OF CONTRACT (1) All work shall meet with the approval of the Projects Manager or designee. There shall be a minimum of a monthly meeting with the Contractor and the City representative to determine progress and to establish areas needing attention. A daily maintenance schedule will be submitted in writing to the City every morning. The supervisor of this contract shall be available to meet with the City's representative daily during working hours, as necessary. (2) Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications. SPECIFICATIONS (1) All work shall conform to the pruning standards as noted in the American National Standard Institute, ANSI A300 (Part 1) — 2008 Pruning Standard and the companion publication Best Management Practices, Tree Pruning (Revised 2008). In all cases the City's representative shall have complete and sole City of Santa Ana Street Tree Maintenance RFP 19E-19 Page 16 J. discretion in determining conformance and acceptability of trees trimmed by the Contractor. Trimmed trees rejected by the City's representative shall be excluded from payment. (2) Contractor shall comply with Standards of the Division of Occupational Safety and Health (CAL OSHA) and the American National Standard Institute (ANSI), Z133.1 -1988, Safety Requirements. (3) These specifications are intended to cover all labor, material and standards of architectural, landscaping, and mechanical workmanship to be employed in the work called for in these specifications or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. All correspondence shall be addressed to: Danell Mercado — Projects Manager Public Works Agency— Maintenance Division 220 South Daisy Avenue — Building A Santa Ana, CA 92703 dmercado ansanta- ana.ora K. PROVISIONS FOR EXTRAS (1) No new work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved in writing by the City before the work is commenced. The Contractor will be required to provide before and after photographs of safety items or emergency repairs which were made without prior City approval. Documentation of contract compliance may be required on some occasions. (2) Should a change or extra work be found necessary by the City, all changes and extra work shall be performed at the same unit price of any proposal item listed. If the work is not listed as a proposal item, the Contractor shall submit a fair cost for the work to be performed. A change order authorization, in writing, will be issued by the City. (3) The City reserves the right to increase or decrease the quantity of any item(s) or portion(s) of the work described in the specifications or the proposal form or to omit portions of the work so described as may be deemed necessary or expedient by the City Arborist or designated representative and the Contractor shall agree not to claim or bring suit for damages, whether for loss of profits or otherwise, on account of any decrease or omission of any kind of work to be done. The City shall reduce the price accordingly. Alterations, modifications or deviations from the work described in the scope of services by Contractor shall be subject to the prior written approval of the City. Any price adjustments shall be made by mutual consent of the parties in that case. City of Santa Ana Street Tree Maintenance RFP 19E -20 Page 17 L. STREET CLOSURES, DETOURS, BARRICADES (1) Warning signs, lights, and devices shall be installed and displayed in conformity with "The California Manual on Uniform Traffic Devices" for use in performance of work upon highways issued by the State of California, Department of Transportation and as directed by City staff. (2) If the Contractor fails to provide and install any of the signs or traffic control devices required hereby or ordered by the City staff, staff may cause such signs or traffic control devices to be placed by others, charge the costs therefore against the Contractor, and deduct the same from the next progress payment. (3) A traffic control plan will be submitted to the Projects Manager or designee ten (10) days prior to starting this contract. M. DISPOSAL (1) All debris generated by the Contractor in the performance of work shall become the property of the Contractor from and after the time of site clean -up. The Contractor shall dispose of all generated debris at no additional cost to City and shall dispose of debris as is consistent with the requirements of AB 939. 1. Provide disposal reports 2. As requested, City may request Contractor to dump tree mulch at City owned sites at no extra cost to City. 3. All green waste produced as a result of the Contractor's operations under this Agreement shall be reduced, reused, recycled, and /or transformed by Contractor. Weight slips shall be required as proof of final disposal and must be submitted by Contractor with each demand for payment. All brush generated from tree trimming operations shall be recycled where practical. 4. Wood chips a. Reducing shall include but not be limited to chipping, grinding, and /or shredding operations. Disposal is to be at a recycling yard for use in a mulching program, and Contractor shall provide proof of such with each demand for payment. b. At the direction of the Maintenance Services Manager, wood waste generated from tree removals shall be chipped into pure wood chips with an even uniform size. These chips may be dumped in specific locations in the City. Reducing will include, but not be limited to using chipped, ground or shredded tree materials as mulch. If the Contractor has a location outside the City where such mulch may be applied, Contractor must provide the City with documentation (included in each demand for payment) from the property owner including indicating location and amount of material to be used at that location. RECORDS City of Santa Ana Street Tree Maintenance RFP 19E -21 Page 18 (1) Contractor shall provide and operate, at no cost to the City, a computerized tree inventory system that is capable of uploading historic data and that is compatible with the current tree inventory provided by current contractor (Arbor Access) inventory system (web -based SQL Server 2008). 1. This system shall be password accessible twenty four (24) hours each day of the year via the internet. 2. Historic tree inventory and work history data, to be provided by the City, shall be uploaded and operational within Contractor's tree inventory system prior to the commencement of any tree service work under the terms of an awarded contract. 3. Thereafter, the Contractor shall update and maintain the tree site specific, internet accessible, computerized tree inventory system to reflect changes in baseline data (e.g. species, height, DBH) and to record the date, cost and crew identity for any trimming, removal, planting or emergency response work that occurs at any tree site at which tree work is performed. The system shall be upgraded to reflect the removal and replacement of trees, as well as the addition of trees to the inventory. 4. The system shall be capable of maintaining and displaying all past work histories for any and all tree sites in the inventory, both individually and collectively by query, as well as future scheduling to the extent known. 5. All aspects of the system including, but not limited to, data entry, system maintenance, system hardware and /or software upgrades and server security and stability shall be the responsibility of the Contractor and shall be provided at no cost to the City. The system shall not be proprietary in the nature of its function and shall operate and interface with common computer software and web based applications, including the ability to export data into common spreadsheet applications. The records created for the City shall be the property of the City. (2) The Contractor shall keep accurate records concerning all of his /her employees or agents. The Contractor shall provide this information in an organizational chart as changes in staffing occur. Additionally, the Contractor shall provide the City with names and telephone numbers of emergency contact employees. (3) Contractor will provide on a monthly basis to the Projects Manager or designee a report of any changes noted or performed by the Contractor to the existing street Park Tree Inventory. The City of Santa Ana reserves the right to adjust quantities to this contract. These adjustments will be determined by the Project Manager or designee. O. EMERGENCY SERVICES The Contractor will provide the City a twenty -four (24) hour emergency phone number and name of at least two (2) qualified persons who can be called by City representatives when emergency maintenance conditions occurs. These Contractor representatives shall respond to said emergency within thirty (30) minutes of receiving notification and mobilize field staff to respond to the emergency within two (2) hours. City of Santa Ana Street Tree Maintenance RFP 19E-22 Page 19 LICENSE In addition to any and all relevant City, State and Federal permits and licenses required in the execution of the contract, the Contractor shall hold a valid and current California C -27 and a C- 61/D49 Contractor License and submit a copy thereof. Both licenses must be in good standing for the previous seven (7) years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs. The name and permit number will be supplied to the City at the beginning of contract, and any changes forwarded within twenty -four (24) hours of said change. Q. CONTRACTOR'S OFFICE Contractor is required to maintain an office within a sixty (600) minutes response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by cell phone or pager. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies. Contractor will have full responsibility for maintaining an office and a yard. There will be no on -site storage of equipment or materials, according to City ordinance: Sec. 36 -145. - Same — Commercial vehicles. No person shall park and /or leave standing on any street, or portion thereof, in any residential district located within the city any commercial vehicle with a manufacturer's gross vehicle weight rating of ten thousand (10,000) pounds or more for a period of time longer than two (2) hours. Such restriction shall not apply to any commercial vehicle which is making pickups or deliveries of goods, wares, and merchandise from or to any building or structure located on the residential street, or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling, or construction of any building or structure upon the residential street for which a building permit has previously been obtained. R. SCHEDULES The City operates on a four (4) year prune cycle trimming approximately 55,000 trees. The City annually prunes approximately 15,000 trees and approximately 5,000 palms by grid prune. (1) Annual Schedule Upon contract award, the successful Proposer shall be required to submit a work schedule based on the City's annual pruning requirements, removal and placement program, and planting projects. The proposal shall include a recommended annual work program, daily work schedules, personnel and vehicles that would be required to complete the annual maintenance program. Depending on the City's current and future needs, the scheduled work may require multiple crews to perform concurrently within the same time constraints. a. The Contractor shall provide an annual maintenance schedule indicating the time frames when items of work shall be accomplished per the performance requirements. b. The Contractor shall submit revised schedules when actual performance differs substantially from planned performance. City of Santa Ana Street Tree Maintenance RFP 19E-23 Page 20 (2) Monthly Schedule 1. Contractor shall meet with the City once a month to discuss work performance, special instructions, any problems encountered and upcoming schedules. 2. Changes to the schedule shall be received by the Projects Manager or designee at least twenty -four (24) hours prior to the scheduled time for the work. 3. Failure to notify of a change and /or failure to perform an item of work on a scheduled day may, at the City's sole discretion, result in deduction of payment for that date, week or month. (3) Daily Schedule The Contractor shall meet with the City's representative daily for the purpose of reviewing the week's work, receiving special instructions, and to discuss any problems encountered on the job. Changes to daily schedule can be made verbally or by email to the Projects Manager or designee. (4) Performance on Schedule The Contractor has been provided the maximum latitude in establishing work schedules which correspond to its manpower and equipment resources. The Contractor has also been provided the opportunity and procedure for adjusting those schedules to meet special circumstances. Therefore, all work shall be completed on the day scheduled, as shown on the weekly schedule. S. PERFORMANCE DURING INCLEMENT WEATHER (1) During the periods when inclement weather hinders normal operations, the Contractor shall adjust his /her work force in order to accomplish those activities that are not affected by weather. (2) The Contractor shall immediately notify the Projects Manager or designee prior to removing the work force from the job site for agreement on degree of inclement weather or other reasons. If the Projects Manager or designee cannot be reached, the Contractor shall notify Maintenance Services Supervisor. T. PUBLIC NOTICING The Contractor shall supply and post standard signage on the trunk of the tree at the site work at which work is to be performed, at least seventy two hours (72) in advance of work with the signage clearly stating what type of work is to be done and what affect the work will have on parking availability at that particular site. Posting shall be affixed to the tree trunk using materials that do not cause permanent damage to the tree such as twine. In the event that a tree trunk is not available for posting, the Contractor shall affix the posting to a standard size safety cone or a three foot stake and place that cone in the center of the parkway where a tree is to be planted or atop a stump that is scheduled for grinding. City of Santa Ana Street Tree Maintenance RFP 19E-24 Page 21 U. TOOL SANITATION On all trees, including palms, known or suspected to be diseased, pruning tools and cut surfaces shall be disinfected with a twenty -five (25) percent chlorine bleach solution or one hundred (100) percent Lysol, after each cut and between trees where there is danger of transmitting the disease on tools. Fresh solution shall be mixed daily. Old solutions shall be disposed of through proper disposal methods. Dumping used or old bleach solutions on the ground or down the storm drain and will result in severe penalties to the Contractor. V. WILDLIFE PROTECTION (1) The Contractor shall have a wildlife protection program that outlines employee protocol when discovering wildlife in trees scheduled for pruning. A copy of the program material shall be made available to the Projects Manager or designee. (2) Prior to the commencement of any work in the vicinity of any tree, each tree shall be visually surveyed, from all sides, for the sole purpose of detecting the presence of bird nests or wildlife of any type. If a nest is found and is determined to be active, there shall be no work of any type in the tree in which the nest is found without the verbal or written permission of the City Arborist or designated representative. At no time shall any nest or wildlife be removed from its location. (3) In the event that wildlife is accidentally displaced and needs assistance, the Contractor shall notify the City's Animal Control service and /or the nearest appropriate animal rescue facility, as identified in the Contractor's submittal required herein regarding "Protection of Wildlife', shall be contacted for assistance. W. UNDERGROUND EXCAVATIONS The Contractor shall be responsible for locating all underground utility lines to insure the safety of his /her work crew and to protect, in place, existing utility equipment before commencing any excavation. Contractor shall contact the Projects Manager or designee and Underground Service Alert (1 -800- 227 -2600) 48 hours before commencing any excavation, to locate underground service lines. III. TECHNICAL MAINTENANCE SPECIFICATIONS A. TREEINVENTORY (1) Upon contract award, the successful Proposer shall be required to provide a complete update of the City's tree inventory at no additional cost to the City and submit the completed inventory to the City within six (6) months of the contract award. The tree inventory data shall conform to the existing tree inventory database and include but not be limited to the following data fields: (2) Tree Location A Global Positioning System (GPS) tree inventory shall be created with a new database using the City's standardized addressing system for all City owned or maintained easement. The Contractor shall be required to create an ESRI ArcGIS compatible "shapefile ". City of Santa Ana Street Tree Maintenance RFP 19E -25 Page 22 2. The inventory shall be capable of showing the location of every existing tree site and vacancies on the City's existing GIS base maps (streets, parcels, addresses, ROW and hardscape, etc.). 3. The tree inventory shall be conducted by visiting each tree site or vacant planting site and plot the position. The data shall be compatible with the latest version of ArcView. The minimum accuracy shall be not more than one (1) sub - meter. 4. The systems should be able to export a shapefile that includes all tree attributes. Latitude /Longitude, Species, Height, DBH, Age or Date Planted (if available), ID number (for linkage to maintenance records), etc. (3) Tree condition General condition of individual trees 2. Condition of surrounding hardscape (Le, displaced or recent repairs or any lift over three quarters (3/4 ") IV. GENERAL MAINTENANCE REQUIREMENTS All maintenance functions shall be performed in accordance with the following specifications. The City shall have the right to determine schedule days and the extent and frequency of additional ..as needed" services. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the listed trees. All operations will be conducted so as to provide maximum safety for the public and minimize disruption of the public use of City streets. Hazardous evaluation of trees or palms at time of trimming and reported through work order system. While performing work of any type, the tree worker should inspect for any obvious hazards related to trees, including uplifted sidewalk segments (lifted over three quarters (3/4 "), all hazardous situations should be corrected or promptly reported to the City. Any structural defector weakened tree shall be reported to the City's designated representative. This information will be updated, at a minimum, on a weekly basis. Remove leaves, weeds, trash, and other debris from landscaped areas and disposed of off -site. Clean sidewalks, roadways, and any other areas littered or soiled by Contractor maintenance operations. Maintain the premises free of debris at all times. Upon completion of any work project, the Contractor shall remove remaining excess materials, waste, rubbish, debris, and his /her construction and installation equipment from the premises. Any dirt or stains caused by the work shall be removed. Existing City trash containers shall not be used for the disposal of debris collected by the Contractor. Prune trees adjacent to roadway intersections to provide adequate sight distance for vehicles entering the intersection. Prune trees materials so that all traffic control signs are clearly visible to approaching drivers. City of Santa Ana Street Tree Maintenance RFP Page 23 19E-26 Notify the City immediately of any unusual and hazardous conditions at the work site. A. HARDWOOD TREE PRUNING Any tree work performed on a City tree must be done according to the City's specifications. The criterion for pruning varies based on the type or purpose of pruning. (1) General Specifications for hardwood tree pruning Contractor shall consult with the City Arborist before making any cuts that could result in permanent disfigurement of the structure of any tree. Trees shall be pruned so as to prevent branch and foliage interference with safe public passage. Street clearance shall be kept to a minimum of fourteen feet (14') above the paved surface of the street and nine (9) feet above the curb and surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. If pruning to these standards would result in permanent disfiguration of a tree, the Contractor shall not prune the tree until such time as direction is obtained from the City Arborist. 3. When removing a live branch, pruning cuts should be made in branch tissue just outside the branch bark ridge and collar, which are trunk tissue. If no collar is visible, the angle of the cut should approximate the angle formed by the branch bark ridge and the trunk. 4. When removing a dead branch, the final cut should be made outside the collar of live callus tissue. If the collar has grown out along the branch stub, only the dead stub should be removed, the live collar should remain intact and uninjured. 5. Whenever pruning involves the removal of limbs that are too large to hold securely in one hand during the cutting operation, the limb shall be cut off first at a point several feet beyond the intended final cut. The final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Cuts that result in tearing of tissue on limbs below cuts shall be corrected. 6. All final tree pruning cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth. Excessively deep flush cuts, which produce large wounds or weaken the tree at the cut, shall not be made. The branch collar should not be removed. 7. All dead and dying branches and branch stubs shall be removed. 8. All broken or loose branches shall be removed. 9. Branches that are developing in such a manner as to become larger than the limbs they originate from shall be removed or reduced to half the diameter of the parent branch. 10. When encountering limbs that are weighted with more foliage than the limb is likely to support, selectively prune branches toward the end of the City of Santa Ana Street Tree Maintenance RFP 19E -27 Page 24 limb in order to reduce end weight and thus decrease the likelihood of limb failure. 11. Selectively reduce and /or remove branches that create sight line conflicts with traffic control signs and /or devices. 12. Selectively reduce and /or remove branches that are within five (5) feet of a structure. 13. Clear trees of sprout or sucker growth to a minimum height of ten (10) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. 14. Prune so as to maintain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by the City Arborist to do otherwise. 15. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be removed without injury to trees. 16. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property. 17. All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree. All major pest problems shall be promptly reported to the City. 18. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with an un- abrasive wood surface and secure bark remaining intact. 19. All trees six (6) inches in diameter or less shall be pruned with hand tools only. 20. Chain saws will not be permitted to remove any branches two (2) inches or less in diameter. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and /or future disease /decay problems. 21. Any extraneous metal, wire, rubber or other material interfering with tree growth shall be removed when possible. 22. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, unless specifically directed by the City to aid in the safety of climbers performing the removal of a tree. (2) Prune Classifications for Hardwood Trees A Light Prune is performed when conditions within the crown of a hardwood tree are such that only target pruning is needed. Trees that are identified for a Light Prune shall have no more than 15% of the live foliage removed. A Light Prune typically consists of one or more of the following pruning treatments found in sections b, and f below: City of Santa Ana Street Tree Maintenance RFP 19E -28 Page 25 2. A Grid Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a Grid Prune shall have no more than 25% of the live foliage removed. A Grid Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e. and f below: 3. A Large Scale Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a Large Scale Prune shall have more than 25% of the live foliage removed, have a diameter breast height above 29 ", and /or a 50' spread. All Large scale pruning shall be pre- authorized by the City Arborist or designee. A Large Scale Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e. and f below: 4. A Service Request Prune shall require Contractor to provide tree maintenance services on designated tree(s) as ordered by the City Arborist or designee. Duration of tree maintenance services could be less than one full work day, requiring Contractor to mobilize to another work area. Most assignments will require several job site set ups to perform the work dependent on field conditions. A Service Request Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e. and f below: a. Structural Prune: Structural Pruning is the removal of live branches and stems to influence the orientation, spacing, growth rate, strength of attachment, and ultimate size of branches and stems. Structural pruning is used on young and medium -aged trees to help engineer a sustainable trunk and branch arrangement. If young trees are pruned to promote good structure, they likely will remain serviceable in the landscape for more years than trees that have not been structurally pruned. This pruning type can be summed up in the phrase: subordinate or remove codominant stems. Small- maturing trees and shrubs are structurally pruned to properly space codominant stems, reduce or remove rubbing limbs, and provide desirable crown configuration. All branches are to be kept less than half the trunk diameter. Spacing scaffold limbs allows for the trunk and leader to develop properly, gives the canopy a more balanced form, and reduces wind resistance. Suppress growth on branches with included bark to minimize the chance of breakage. b. Crown Cleaning: Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low -vigor branches and water sprouts from the entirety of the tree crown. Cleaning is the selective removal of dead, diseased, detached, and broken branches. This type of pruning is done to reduce the risk of branches falling from the tree and to reduce the movement of decay, insects, and diseases from dead or dying branches into the rest of the tree. It can be performed on trees of City of Santa Ana Street Tree Maintenance RFP 19E-29 Page 26 any age but is most common on medium -aged and mature trees. Cleaning is the preferred pruning type for mature trees because it does not remove live branches unnecessarily. Cleaning removes branches with cracks that may fail when the interior wood dries. C. Crown Thinning: Crown Thinning includes the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind -sail effect of the crown and the weight of heavy limbs. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. This practice, known as "lion tailing" disrupts the structural integrity of the tree, making it subject to limb and branch failure, especially during high winds. Thinning the crown can emphasize the structural beauty of trunk and branches as well as improve the growth of plants beneath the tree by increasing light penetration. When thinning the crown of mature trees, up to 25% of the live foliage may be removed unless directed otherwise by the City Arborist. d. Crown Reduction: Crown Reduction is used to reduce the height and /or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay. Reduction is the selective removal of branches and stems to decrease the height and /or spread of a tree or shrub. This type of pruning is done to minimize the risk of failure, to reduce height or spread, for utility line clearance, to clear vegetation from buildings or other structures, or to improve the appearance of the tree. Portions of the crown, such as individual limbs, can be reduced to balance the canopy, provide clearance, or reduce likelihood of breakage on limbs with defects. While reducing a crown, tree workers must adhere to basic tree trimming practices involving limb /branch size relationships and use of the branch bark collar in avoiding the onset of decay at cut sites. e. Crown Restoration: Crown Restoration is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances. Restoration is the selective removal of branches, sprouts, and stubs from trees that have been topped, severely headed, vandalized, lion tailed, broken in a storm, or otherwise damaged. The goal of restoration is to improve a tree structure, form, or appearance. Properly done, this technique provides a more pleasing, unpruned natural look to the tree compared to topping or shearing. Crown Raising: Crown Raising consists of removing the lower branches of a tree in order to provide clearance for buildings, vehicles and pedestrians. It is important that a tree have at least one -half of its foliage on branches that originate in the lower two - thirds of its crown to ensure a well- formed, tapered structure and to uniformly distribute stress within the tree. City of Santa Ana Street Tree Maintenance RFP 19E-30 Page 27 (3) Pruning Specifications for individual Hardwood Species General Trimming and Shaping of Conifers Two basic classes of conifers can be found in Santa Ana, those with branches radiating out from the trunk such as Pine trees or Cedar trees and those that sprout branches in a random manner such as Juniper or Taxus. Conifers shall typically be pruned in late winter or early spring. Typically, up to 25% of the live foliage may be removed unless directed otherwise by the City Arborist. a. Contractor shall avoid damaging the central leader on all conifers. In specific cases the City Arborist may direct the contractor to remove the central leader in an effort to limit the height of specific trees. b. At the time of pruning, the City Arborist shall determine which trees shall have the new growth pinched back in an effort to control canopy size. C. To control the growth of large, mature conifers contractor shall be required to prune the new growth of lateral limbs. d. Typical pruning of conifers shall consist of removing crossed limbs, deadwood or unwanted branches from the interior of the canopy. General Trimming and Shaping of Broadleaf Trees: Follow the shape indicated by the natural growth habits of each tree species. Trimming and shaping of trees shall be as directed by the City Arborist and in accordance with the following: a. Cut to laterals to preserve the natural form of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage shall be reduced by at least fifteen percent (15 %) and up to twenty -five percent (25 %). b. In specific cases the City Arborist may direct the contractor to reduce the size of the tree crown in an effort to limit the height of specific trees. C. Trim to remove dead wood or weak, diseased, insect - infested, broken, low, or crossing limbs. Branches with an extremely narrow angle of attachment should normally be removed. d. Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise. e. Heading cuts and /or topping will not be allowed under any circumstances. Heading, rounding over, or stubbing shall not be an accepted practice for reducing the size or the framework of any tree. City of Santa Ana Street Tree Maintenance RFP 19E-31 Page 28 B. PALM TREE PRUNING Any tree work performed on a City tree must be done according to the City's specification. The criterion for pruning varies based on the type or purpose of pruning. Palm Pruning consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds, seed pods and the skinning or shaping of spent petiole bases into a ball or nut as applicable by palm type. (1) The specifications for the pruning of Queen Palm trees are as follows: 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Queen Palm (Syagrus romanzoffianum): Palm pruning is the removal of fronds, flowers, fruit, stems, or loose petioles that may create a hazardous condition. Palms also may be pruned for aesthetic reasons to eliminate sprouts and stems or dead fronds and seapods. Live, healthy fronds should not be removed. If they must be removed, however, avoid removing those that initiate at an angle of 45 degrees or greater above horizontal. Fronds removed should be severed close to the petiole base without damaging living trunk tissue. Climbing spikes should not be used to climb palms for pruning. 3. While making an approach to the palm crown for pruning, the Contractor shall inspect the trunk of the palm tree for signs of decay, insect frass, bees, rodents, bird nesting or any other condition suggestive of a structural abnormality. Upon finding any condition suggestive of a structural abnormality of the palm stem, the Contractor shall report to the City Arborist immediately. 4. Care shall be taken in the handling of fruit and flowers as they are likely to release clear liquids that react with and can cause staining to hardscape elements. The Contractor shall be responsible for removing palm fruit related stains from private property hardscape elements. (2) The specifications for the pruning of Canary Island Date Palm trees are as follows 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Canary Island Date Palm (Phoenix canariensis): dead petiole bases shall be formed into an ornamental ball which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet below the lowest live frond in the crown. Ornamental balls with flattened or "stop sign" sides will not be accepted. The upper portion of the ornamental ball shall not taper in, resulting in a "pineapple' appearance as this treatment defeats the support capacity of the ball. The distal portion of the ball shall begin at a point flush with the periphery of the palm trunk and make a gradual taper upwards until it reaches the periphery of the shaped ornamental ball. The Contractor may use a clean chainsaw in forming and /or shaping the ornamental ball of a Canary Island Date Palm. The use of a sharpened shovels in shaping and maintaining ornamental balls often results in ornamental balls which have flat, untapered bottoms that are likely to relax and collapse into pedestrian and vehicular traffic zones with grave consequences. City of Santa Ana Street Tree Maintenance RFP 19E -32 Page 29 3. Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. 4. Fronds shall be trimmed using a handsaw, pole saw, or chainsaw that has been sterilized for no less than five (5) minutes by having the entirety of its cutting blade submersed in a twenty -five (25) percent chlorine bleach solution or one hundred (100) percent Lysol, before and after the tool is used to cut the fronds of any other palm tree. 5. Using properly sterilized equipment as described herein, any fruit or flower structures in the crown of the palm shall be removed concurrently with frond pruning. 6. The Contractor shall use care not to cut into live trunk tissue while maintaining the ornamental ball. The Contractor shall remove any foreign plant material that has sprouted in an ornamental ball. The Contractor shall verify that the ornamental ball meets the standard described herein each time a Canary Island Date Palm is pruned. (3) The specifications for the pruning of Date Palm trees are as follows: 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Date Palm (Phoenix dactylifera): spent petiole bases are left to form a supportive "base" below the lowest green fronds of the crown. Unlike the ornamental ball of a Canary Island Date Palm (Phoenix canariensis), the base does not require ornate shaping. Instead, spent petiole bases are left uniformly long to form the base of the canopy, which shall extend no less than four (4) and no more than six (6) feet below the lowest live frond in the crown. The Contractor may use a chainsaw in forming and /or shaping the base of a Date Palm by shortening a number of the lower petiole bases to bring the length of the nut to standard. The Contractor shall use care not to cut into live trunk tissue while maintaining the nut. The Contractor shall verify that the base meets the standard described herein each time a Date Palm is pruned. (4) The specifications for the pruning of King Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. King Palm (Archontophoenix cunning hamiana): loose petiole bases are to be removed each time the crown of a King Palm is serviced. Petiole bases that are attached to live trunk tissue shall be left undamaged. (5) The specifications for the pruning of Mexican Fan Palm trees are as follows: 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: Mexican Fan Palm (Washingtonia robusta): spent petiole bases are left uniformly long to form a base which shall extend no more than four (4) feet below the City of Santa Ana Street Tree Maintenance RFP 19E -33 Page 30 lowest live frond in the crown. Using hand tools, the Contractor shall verify that the base meets the standard described herein each time a Mexican Fan Palm is pruned. (6) The specifications for the pruning of California Fan Palm trees are as follows: 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. California Fan Palm (Washingtonia filifera): spent petiole bases are left uniformly long to form a nut which shall extend no more than eight (8) feet below the lowest live frond in the crown. The Contractor shall verify that the base meets the standard described herein each time a California Fan Palm is pruned. (7) The specifications for the pruning of Windmill Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Windmill Palm (Trachycarpus fortunei): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (8) The specifications for the pruning of Pindo Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Pindo Palm (Butia capitata): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (9) The specifications for the pruning of Mediterranean Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Mediterranean Palm (Chamaerops humilis): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (10) The specifications for the pruning of Guadalupe Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Guadalupe Palm (Brahea edulis): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the City of Santa Ana Street Tree Maintenance RFP 19E-34 Page 31 role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (11) The specifications for the pruning of Palmetto Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Cabbage Palm (Saba) palmetto): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. C. TREE REMOVAL Tree removal consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system. (1) The Contractor shall comply with all general specifications standards described herein. (2) The diameter price given by the Contractor for tree removals shall be inclusive of all staff, materials and equipment necessary to remove trees as described herein. (3) All diameter measurements for tree and stump removals shall be at diameter at trunk flare. (4) All diameter measurements for tree only removals shall be at diameter at breast height. (5) As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the removal of a tree and its root system. The Contractor shall notify the City Arborist or designated representative, in writing, of any condition that prevents the removal of a tree and /or the grinding of its root system. The Contractor shall take all responsibility for any damage that occurs once the process of removing a tree and /or associated root grinding begins. (6) The Contractor shall comply with wildlife protection standards described herein whenever removing a tree. (7) The Contractor shall not remove any tree without first confirming that the tree being considered is indeed the tree to be removed. Any confusion should be resolved by contacting the City Arborist for assistance. (8) During a tree removal, the Contractor shall maintain control of the tree and its parts at all times, which shall include the selection and use of proper techniques and equipment. At no time shall branches, limbs or tree trunks be allowed to freefall and create damage of any type. Loss of control incidents shall be penalized. (9) While loading and handling debris, the Contractor shall maintain control at all times so as not to result in damage to the public rights or way or private property. City of Santa Ana Street Tree Maintenance RFP 19E -35 Page 32 In addition, the Contractor shall not drop logs or trunks so as to create undue noise or impact shock related damages to public and /or private property. (10) Stumps, including the root flare shall be ground to a depth of no less than eighteen (18) inches. Surface roots shall be traced and ground to a depth of no less than eight (8) inches. Debris generated by stump grinding and root removal shall be removed from the site and replaced with native soil. Chips and stump grindings shall not be used as a backfill material. (11) The Contractor shall be responsible for the repair of any private property irrigation system components damaged during a tree removal or stump grinding. Repairs shall be made using components matching those that were damaged. D. TREE PLANTING & YOUNG TREE CARE (1) Tree Planting 1. Tree planting consists of the installation of nursery stock container or palm trees supplied by the Contractor. 2. The Contractor shall comply with all general specifications standards described herein. 3. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The Contractor shall assume full responsibility for any damage that occurs during the planting of any tree. 4. The Contractor shall supply quality nursery stock which is fully rooted and representative of recognized standards for size and quality of the material being planted. 5. Brown trunk height (BTH) for palm trees shall be measured from the top of root ball to the lowest green frond attached to the trunk at an angle of ninety (90) degrees. 6. Planting stock shall be well watered prior to shipping and covered for the duration of transport. Trees that are delivered uncovered, with a dry or fractured root ball or with broken scaffold limbs will be rejected. Root bound material will be rejected. Palms that are delivered uncovered, with a dry root ball or with a soilless root ball will be rejected. 7. The Contractor shall not begin excavation for the planting of a tree without first confirming that the planting site being considered is indeed the site intended for the planting of a tree. Any confusion should be resolved by contacting the City Arborist for assistance. In excavating planting pits, the Contractor shall not excavate deeper than the depth of the root ball of the tree being installed. The bottom of the planting pit shall be undisturbed so that the planted tree will not settle below top of root ball grade standards defined herein. As the width of the parkway allows, the Contractor shall excavate the planting pit to be two (2) times the width of the root ball of the nursery stock being planted. 8. All nursery containers and box sides shall be removed from tree root balls prior to planting. The Contractor shall not install trees with box City of Santa Ana Street Tree Maintenance RFP Page 33 19E -36 bottoms left on. All container debris (e.g. strapping, box fragments, and nails) shall be removed from the planting pit prior to backfilling. The Contractor shall install the tree or palm so that the top of root ball is at grade with top of curb so that the trunk flare is completely exposed. In the event that there is no curb (i.e. park site), the Contractor shall install the tree or palm so that the top of root ball is two (2) inches above surrounding finish grade. The Contractor shall not resort to cutting or trimming the root ball as a means of meeting grade standards. 10. The Contractor shall backfill hardwood tree plantings with excavated native soil. 11. The Contractor shall backfill transplanted palm plantings with one hundred (100) percent washed mortar (plaster) sand. 12. While backfilling, the Contractor shall cease backfilling when the planting pit is one half (1/2) full and apply water to remove air pockets from the backfill. Once the water has drained, the Contractor shall resume backfilling the planting pit. A watering basin shall be constructed in a uniform circle and shall extend from the center of the tree trunk to six (6) inches beyond the edge of the root ball. The top of the watering basin shall be graded and maintained uniformly with the upper edge of the basin maintained at a grade of four (4) inches above the root flare of the tree. 13. The Contractor shall be responsible for the stability of planted trees. The nursery stake stall be removed from the trunk of the tree (as applicable) and the tree shall be double staked using two (2), two (2) inch lodge pole stakes of a length sufficient to be installed beyond the depth of the planting stock root ball and to extend to the upper branches of the installed tree's crown. The stakes shall be installed an equal distance from the trunk of the tree and shall be installed perpendicular to the street or sidewalk and shall be installed so that one stake is orientated to be one hundred eighty (180) degrees opposite the other. The root ball shall not be damaged by the installation of stakes. The trunk of the tree shall be attached to the stakes using City approved tree ties installed as per manufacturer's specifications. (2) New Tree Care New Tree Care consists of the irrigation of young trees which have been installed by the Contractor and the cultivation of new canopy coverage. The Contractor shall comply with all general specifications standards described herein. 2. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The Contractor shall take all responsibility for any damage that occurs during the planting of any tree. 3. The Contractor shall not use hoses, equipment or water from private properties when watering parkway trees. City of Santa Ana Street Tree Maintenance RFP 19E -37 Page 34 4. While performing tree watering, the Contractor shall maintain the tree watering basin to include the removal of weeds and debris and the maintenance of the watering basin to size and grade standards defined herein. 5. Trees shall be watered in such a manner that does not result in erosion of the tree watering basin, splashing of parked vehicles or damage to any of the tree's surroundings. Haphazard riggings and /or watering out of the window from the cab of watering equipment will not be tolerated. 6. The Contractor shall maintain a daily log of trees watered. The log shall list the tree watered by site. A printed copy of the log, which shall be maintained in digital format, must accompany invoicing for tree watering services by the Contractor. ROOT PRUNING SPECIFICATIONS (1) In an effort to minimize future damage to public sidewalks and curbs and gutters, the City is initiating a root pruning and root barrier installation program. The Contractor will be provided a listing of trees to be root pruned. The list shall include the location of the tree, tree species, lineal feet to be root pruned and area to be pruned such as sidewalk or curb and gutter. (2) Roots shall be pruned adjacent to the edge of the sidewalk, curb and gutter or other improvements as indicated. Root pruning cuts adjacent to the sidewalk shall be up to four (4) inches wide /twelve (12) inches deep, and a minimum of twelve (12) feet in each direction from the centerline of the tree as measured from the top of the sidewalk or other improvements. Root pruning cuts adjacent to the curb shall be four (4) inches wide, eighteen (18) inches deep, and a minimum of eight (8) feet in each direction from the centerline of the tree as measured from the top of the curb or other improvements. (3) Root pruning equipment shall be specifically designed for this purpose with cutting teeth sharpened adequately to sever roots in a clean manner and equipped with padded tracks or rubber tires to prevent scraping or marking the sidewalk. (4) After the pruning cut has been completed, the Contractor shall install the appropriate amount of root pruning barrier by Deep Root Corporation, or an approved equal. All cuts shall be backfilled immediately upon completion of root pruning and barrier installation at each location. Backfill material shall consist of soil and /or mulch from root pruning and shall be free of rocks and other debris. All debris generated by these operations shall be immediately removed from the site and properly disposed of by the Contractor. (5) The Contractor shall repair or replace all utility service connections or sprinkler systems within the right- of -way that are damaged or removed as a result of the root pruning operation. Repairs shall be implemented immediately and completed by the end of the same working day. Repairs and replacements shall be at least equal quality and configuration to existing improvements and shall match them in finish and dimension. City of Santa Ana Street Tree Maintenance RFP 19E -38 Page 35 (6) The Contractor shall submit a lineal foot cost for the root pruning and root barrier installation. The cost of providing all labor, tools, equipment and materials necessary for performing the specified work will be included in the Proposal price and no additional compensation will be allowed. CONSULTANT ARBORIST The contractor will provide the service of a consultant arborist. When requested , the consultant arborist will be performing tree health assessment which should include 360 degree, ground -based visual inspections of the tree crown, trunk, trunk flare, above ground roots and branch and stem defects, drilling evaluation of target risk increment, boring, probing, , sounding, sub - surface root and soil assessment and site conditions around the tree in relation to targets. City of Santa Ana Street Tree Maintenance RFP 19E -39 Page 36 EXHIBIT B CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES cn Y OF SAN[ A ANA Platanus acerifolia LONDON PLANE 6,516 LQLhostemon confertus BRISBANE BOX 5,497 Srus romanzoffianum SLa QUEEN PALM 5,351 Jacaranda mimosifolia JACARANDA 4,218 Quercus flex HOLLY OAK 3,510 Lacerstroemia indica CRAPE MYRTLE 2,966 Pinus canariensis CANARY ISLAND PINE 2,048 Cinnamomum camghora CAMPHOR TREE 1,901 Fraxinus velutina ARIZONA ASH 1,646 Liguidambar styLacfflua AMERICAN SWEETGUM 1,355 Pgus calleryana ORNAMENTAL PEAR 1,293 Quercus aqrifolia COAST LIVE OAK 1,205 Cunaniomis anecardioides CARROTWOOD 1,166 ALanolia grandiflora SOUTHERN MAGNOLIA 1,132 Get era p arviffora L-- AUSTRALIAN WILLOW 801 Tabebuia avellenedae LAVENDER TRUMPET TREE 632 LEiodendron tulipifera TULIP TREE 534 Schinus terebinthifolius BRAZILIAN PEPPER 527 Ulmus P—arvifofia CHINESE ELM 520 Washinotonia robusta MEXICAN FAN PALM 476 Pvrus callervana 'Chanticleer' CHANTICLEER PEAR 442 Pyrus-Lawakamil EVERGREEN PEAR 394 Ti mamn—a—timul TIP u 356 Platanus racemosa CALIFORNIA SYCAMORE 312 Koelreuteria bibinnate CHINESE FLAME TREE 275 �galodendrum_gapense CAPE CHESTNUT 258 Cedrus deodara DEODAR CEDAR 251 Platanus mexicana 'Alamo' ALAMO MEXICAN SYCAMORE 200 Eucalyptus citriodora LEMON-SCENTED GUM 194 Fraxinus anqusffboliasubs . subs . qar�a RAYWOOD ASH 192 ALChontomhoenix cunninghamiana KING PALM 165 LaQerstroemia indica 'White' WHITE CRAPE MYRTLE 132 Podocamus are i J . or FERN PINE 129 Ligustrum lucidum GLOSSY PRIVET 128 EgyLmiqrocarpa 'Nitida' INDIAN LAUREL FIG 127 Byru6L.callery REDSPIRE PEAR 123 Ceratonia siligua CAROB 121 Casuarina cunnLngtlamiana RIVER SHE-OAK 109 Phoenix dactylifera DATE PALM 108 Callistemon citrinus LEMON BOTTLEBRUSH 105 City of Santa Ana Street Tree Maintenance RFP 19 E-40 Page 37 Schinus malle CALIFORNIA PEPPER 100 Cupressus sempervi . rens ITALIAN CYPRESS 99 Rhuslancea AFRICAN SUMAC 99 Eriobatrya deflexa BRONZE LOQUAT 98 Koelreuteria 12aniculata GOLDENRAIN TREE 98 Brahea edulis GUADALUPE PALM 97 Phoenix loureirii LOUREIROS DATE PALM 95 Podocarpus ma!Lrllus YEW PINE 92 Platanus spy SYCAMORE 90 Brachychiton wj2ulneus BOTTLE TREE 88 Eucalyptus oolvanthemos SILVER DOLLAR GUM 86 Platanus x aceLfolia 'B/oodQood' BLOODGOOD PLANE 85 Alnus rhombifolia WHITE ALDER 83 Platanus mexicana MEXICAN SYCAMORE 78 Tabebuia impetiaj . nosa PINK TRUMPET TREE 77 Washinatonia filifera CALIFORNIA FAN PALM 74 Trachycarpus fortunei WINDMILL PALM 71 Pinus eldarica AFGHAN PINE 69 Metrosideros excelsus NEW ZEALAND CHRISTMAS TREE 65 Ginkgo biloba MAIDENHAIR TREE 60 Fraxinus uhdei SHAMEL ASH 59 Hymenogporum flavum SWEETSHADE 59 Eiaus halepensis ALEPPO PINE 55 Pyrus calleryana 'Aristocrat' ARISTOCRAT PEAR 53 Prunus cerasifera PURPLE-LEAF PLUM 51 Calocedrus decurrens INCENSE CEDAR 50 Chionanthus retusus CHINESE FRINGE TREE 47 _Quercus spp. OAK 47 Pittosoorum undulatum VICTORIAN BOX 46 -Ylmus pumila SIBERIAN ELM 46 Phoenix canariensis CANARY ISLAND DATE PALM 44 Bauhinia varlegata PURPLE ORCHID TREE 43 Olea europaeLa OLIVE 42 Eyqq824Ls spy EUCALYPTUS 40 Other tree OTHER TREE 33 &tLus betuffolia DANCER PEAR 33 Eucalyptus sideroxvlon RED IRONBARK 32 Fraxinus uhdei'Tomlinson' TOMLINSON ASH 32 Platanus x acerifolia 'Columbia' COLUMBIA PLANE 32 Robiniapseudoacacia BLACK LOCUST 27 Car ilnensis PECAN 26 EucalZQtus globulus BLUE GUM 26 Fiqys_s . FIG 26 Fraxinus velutina 'Modesto' MODESTO ASH 26 Callistemon virninalis WEEPING BOTTLEBRUSH 25 Podocarij is henkelfi LONG-LEAFED YELLOWWOOD 25 City of Santa Ana Street Tree Maintenance RFP 19E-41 Page 38 HONEY LOCUST 23 ROUND - LEAFED SWEETGUM 22 AVOCADO 22 ITALIAN STONE PINE 22 CHINESE PISTACHE 22 BLACK ACACIA 19 BOTTLEBRUSH 19 WEEPING FIG 19 LOCUST 19 WILLOW 18 CORK OAK 17 PINE 16 RUSTY LEAF FIG 14 EDIBLE LOQUAT 13 OLEANDER 13 CORAL TREE 12 CHINESE TALLOW TREE 12 GOLDEN TRUMPET TREE 12 SILK TREE 11 CATALPA 11 SILK -FLOSS TREE 11 TORREY PINE 11 PEPPERMINT TREE 10' CAROLINA LAUREL CHERRY 10 DRAKE ELM 10 RED FLOWERING GUM 9 WHITE MULBERRY 8 SIERRA BLANCA PEAR 8 SAMUEL SOMMER MAGNOLIA 7 PALM 7 FOXTAIL PALM 7 ORCHID TREE 6 ABYSSINIAN BANANA 6 TOYON 6 PRIVET 6 STAR PINE 5 MEXICAN BLUE PALM 5 MEDITERRANEAN FAN PALM 5 RED GUM 5 CHINESE JUNIPER 5 JAPANESE BLACK PINE 5 QUEENSLAND PITTOSPORUM 5 SOUTHERN LIVE OAK 5 BRUSH CHERRY 5 PINDO PALM 4 City of Santa Ana Street Tree Maintenance RFP 19E-42 Page 39 MADEIRA BAY FIG 4 PALMETTO 4 BRUSH CHERRY 4 SPANISH DAGGER 4 ACACIA 3 SILVER MAPLE 3 MAPLE 3 HONG KONG ORCHID TREE 3 NEVADA CYPRESS 3 CYPRESS 3 WEEPING INDIAN LAUREL FIG 3 WILSON HOLLY 3 CAJEPUT TREE 3 PITTOSPORUM 3 CAPE PITTOSPORUM 3 PEACH 3 POMEGRANATE 3 IDAHO LOCUST 3 CABBAGE PALM 3 COAST REDWOOD 3 AMERICAN ELM 3 BUNYA -BUNYA 2 PAPER MULBERRY 2 CROWN OF GOLD TREE 2 CHESTNUT 2 FALSE CYPRESS 2 LEMON 2 GREEN GEM INDIAN LAUREL FIG 2 KUMQUAT 2 WALNUT 2 JUNIPER 2 RUSSET MAGNOLIA 2 MAGNOLIA 2 FRASERS PHOTINIA 2 MOCK ORANGE 2 FLOWERING PEAR 2 RED OAK 2 INDIAN HAWTHORNE 2 YUCCA 2 MONKEY - PUZZLE TREE 1 NORFOLK ISLAND PINE 1 AUSTRALIAN FLAME TREE 1 BIRD OF PARADISE BUSH 1 TRINIDAD FLAME BUSH 1 City of Santa Ana Street Tree Maintenance RFP 19E-43 Page 40 City of Santa Ana Street Tree Maintenance RFP 19E-44 Page 41 INCENSE CEDAR 1 Casimiroa edulis WHITE SAPOTE 1 Cassia leptoghylla GOLD MEDALLION TREE 1 Cord y line australis DRACAENA 1 CukressocWaris leylandu LEYLAND CYPRESS 1 canariensis CANARY ISLAND BROOM 1 .qytisus Qud�decar �/ TRIANGLE PALM I fqgq&p- s cinerea ASH GUM 1 EYOWLLMLYgLa SWAMP MAHOGONY I Ficus carica EDIBLE FIG I Fraxinus aennsylvanica 'Marshall' MARSHALL ASH 1 PINK CRAPE MYRTLE 1 Laurus nobilis SWEET BAY 1 Leucaena glauca WHITE POPINAC 1 Qqustrum_japonicum JAPANESE PRIVET 1 Macadamia tetraphylla ROUGH-SHELL MACADAMIA I Magnolia arandiflora 'Saint Marv' SAINT MARY MAGNOLIA 1 Malus floribunda CRABAPPLE I Melia azedarach CHINABERRY 1 MqLa��boi�es DAWN REDWOOD I Pinus radiata MONTEREY PINE 1 EQdocar Au s na g i --- PODOCARPUS NAGI I .oulus fremontii Po FREMONT COTTONWOOD 1 Po ulus nigra 'Italica' LOMBARDY POPLAR 1 Prunus 'Mt Fuii' MT FUJI CHERRY 1 Prunus amy dry, alas ALMOND 1 Prunus armeniaca APRICOT 1 Schinuspolygamus PERUVIAN PEPPER 1 Stenocarpus sinuatus FIREWHEEL TREE 1 Tabebuia hetero hylla PINK TRUMPET TREE 1 Zelkova serrata SAWTOOTH ZELKOVA I Total: 50,799 City of Santa Ana Street Tree Maintenance RFP 19E-44 Page 41 EXHIBIT C CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PLANTING STANDARD 1. TREE SPACING 35' YIN. TO 50' MAX " 2. PLANT 50' YIN . FROM OCR ON THE APPROACH i• TO AN INTERSECTION AND 15' FROM THE BCR ON VARIARLF THE EXIT SIDE. (- 3 PLANT 10' MIN FROM EDGE OF DRIVE APPROACH COMPACTED SOIL M% A. PLANT 10' MIN. FROM UTILITY k SEWER LINES 5. PLANT 20' MIN . FROM STREET LIGHT STANDARDS AND POWER POLES. ROOT DARRER. REFLECTING RIBS 6, PLANT 10' MIN. FROM FIRE HYDRANTS. 2 - CNMOI THE(( TIC CINCH EO RE( (OR 7. TREE TO BE CENTERED IN 3' % S TREE WELL. _ I I_ 2- VIA X B MIN. _ _ _ LODGE [OR EQUIV.) TREE Qww - VARIABLE TRUNK FLARE ABOVE GRADE �I�� SIVEWALN KEEP MULCH AWAY FROM TRUNK _ 3' X S TREE WELL ` 2 l.e. CURB 4 i• VARIARLF 'uhmsmRSED SOL (- COMPACTED SOIL M% _ 12'X3' POLYEMENE PLASTIC ROOT DARRER. REFLECTING RIBS _ ON "ONG CURB • _ I I_ ypEINSAILDKE PACIXWi.D SACKR U. SOIL _ _ _ FERTILIZER TABLETS 14 TOTAL) MIN 24* N' BOX TREE -I I I I X" MIN , SOL MOUND BENEATH TREE STANES PLACCD OUTSIDE ROOTBALL E %(YIYAIFD SOIL FLARE S % ROOIBALL RL COMPACTED SOL NOT TO SCALE Y X ROOiBALL IOU. ALL O D"°` D CITY OF SANTA ANA, `e PUBLIC WORKS AGENCY 0 STREET TREE IN PARKWAY PLANTING DETAIL SM. PLAN NUMBER 1124B AN I;" N s N XDDi BATRY N0 &hwr IN ffil IL HAN IN m City of Santa Ana Street Tree Maintenance RFP 19E -45 Page 42 EXHIBIT D CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES YEAR 1 ESTIMATED ANNUAL TRIM CYCLE 2015 -2016 Fiscal Year Species Grid Prune Light Prune Lare Scale Prune Quantity An nual Cycle Estimated Next Trim 15/16 African Sumac 100 100 1 16/17 15/16 Brisbane Box 2373 3176 5549 4 19/20 15/16 Bronze Loquats 46 52 98 4 19/20 15/16 Camphor 1898 2 1900 5 20/21 15/16 Canary Island Pine (Winter Only) 1917 131 2048 2 17/18 15 /16 Carrotwood 899 268 1167 2 17/18 15/16 Chinese Flame 169 106 275 2 17/18 15/16 Chinese Fringe 43 4 47 2 17/18 15/16 Chinese Pistache 4 18 22 2 17/18 15/16 Elm Chinese 483 37 520 3 18/19 15/16 Elm Siberian 41 6 47 3 18119 15/16 Eucalyptus species combined 319 37 38 394 2 17/18 15/16 Golden Rain tree 69 29 98 2 17/18 15/16 Magnolias species combined 737 406 1143 3 18/19 15/16 Olive 38 4 42 3 18/19 15/16 Orchid tree (Only in winter) 50 2 52 2 17/18 15/16 Peppermint Tree 5 5 10 1 16/17 15/16 Trumpet Tree Species 709 13 722 4 19/20 15/16 Tipu 354 2 356 1 16/17 15/16 Yew pine 92 92 5 20/21 Total Queen Palm: 5,361 Total Hardwood Trees: 14,682 Grid Prune: 10,254 Light Prune: 4,390 Large Scale Prune: 38 City of Santa Ana Street Tree Maintenance RFP 19E -46 Page 43 YEAR 2 ESTIMATED ANNUAL TRIM CYCLE 2016 -2017 Fiscal Year Species Grid Prune Light Prune Large Scale Prune Quantity Anmral Trim Cycle Esfimated NectTrim 16/17 African Sumac 100 100 1 - 16/17' Australian Willow 605 194 799 3 Bottle Brush, All Lemon, 16/17 Weeping 107 43 150 3 -" 19/20 MAN Bottle Tree 75 13 1 88 1 3 19/20 16ATJ Cape Chestnut 76 182 258 5 21/22 16117¢ Carob 120 1 121 3 19/20 16/17; Catalpa 11 11 4 20/21 16/17 Cherry Brush 8 1 9 4 20/21 16/17" Fern Pine 108 21 129 3 19120 16/17 Ficus Benia, Nitida, Rubizinosa 101 1 4 88 193 1 2 18/19 16/17' Jacarandas 2797 1416 7 4220 2 18/19 16/17; Liquidambar 963 410 1373 2 -. 18/19 WIT Locust (Black, Honey) 44 30 74 2 C 18/19 16/17- Mulberry 9 1 10 2 18/19 1647 Pear species combined 1900 448 2348 3 19/20 16/17_ Pecan 18 8 26 1 2 18/19 16/17; Pepper Brazilian, California 567 60 627 2 18/19 16/17'' Peppermint Tree 5 5 10 1 1` 17/18 16/17" Pittosporum Mock Orange 2 2 3 .' 19/20 16/17 Pittosporum Queensland 5 5 3 ' 19/20 16/17fi Privet Glossy 62 66 128 3 19/20 16/17: Sweetshade 58 13 58 1 3 1 19/20 16/17 Tipu 354 2 356 1 1 17/18 16 /17I Tulips 534 154 380 4 20/21 16/17 t White Alder (Raise Only) 83 83 4 20/21 Total Palms: 6,261 Queen Palms: 5,361 Canary Island Date Palm: 44 Date Palm: 203 Other Palms: 903 Total Hardwood Trees: 11,879 Grid Prune: 8,712 Light Prune: 3,072 Large Scale Prune: 95 City of Santa Ana Street Tree Maintenance RFP 19E -47 Page 44 YEAR 3 ESTIMATED ANNUAL TRIM CYCLE 2017 -2018 Fiscal Year Species Grid Prune Light Prune Large Scale Prune Quantity Annual Trim Cycle Estimated Next Trim African Sumac 100 100 1 18/19 Ash Tom. Ariz, Sham, Ray 1519 430 1949 3 20/21 Avocado 12 10 22 3 20/21 Canary Island Pine (Winter Only) 1917 131 2048 2 19/20 Carrotwood 899 268 1167 2 19/20 Chinese Flame 169 106 275 2 19/20 Chinese Fringe 43 4 47 2 ', 19/20 Chinese Pistache 4 18 22 2 ' 19/20 Chinese Tallow 12 12 3 20/21 Crape Myrtle 2090 1010 3100 5 22/23 Deodar Cedar 181 1 70 251 4 21/22 Eucalyptus species combined 319 37 38 394 2 19/20 Firewheel tree 1 1 4 21/22 Golden Rain tree 69 29 98 2 19/20 New Zealand Xmas 65 65 5 22/23 Oak 3758 1137 4895 4 21/22 Olive 38 1 4 42 2 19/20 Orchid tree (Only in winter) 50 2 1 52 2 19/20 Peppermint Tree 5 5 10 1 18/19 Pine Aleppo (Only in winter) 55 55 4 21/22 1rm, Pine Torrey (Only in winter) 11 11 4 21/22 17/18= She Oak 58 51 109 3 20/21 17/18 Silk Floss Tree 3 3 3 20/21 17/18 Tipu 1 354 1 2 1 356 i Total Queen Palms: 5,361 Total Hardwood Trees: 15,084 Grid Prune: 11,644 Light Prune: 3,402 Large Scale Prune: 38 City of Santa Ana Street Tree Maintenance RFP 19E-48 Page 45 YEAR 4 ESTIMATED ANNUAL TRIM CYCLE 2018 -2019 Fiscal Year Species Grid Prune Light Prime Large Scale Prime Quantity Annual Trim Cycle Estimated Next Trim African Sumac 100 100 1 Bunya Bunya(Depends on cones) 2 2 5 23/24 Elm Chinese 483 37 520 3 21/22 Elm Siberian 41 6 47 3 21/22 Fieus Benin, Nitida, Rubininosa 101 4 88 193 2 20/21 Jacarandas 2797 1416 7 4220 2 20/21 Liquidambar 963 410 1373 2 20/21 Locust (Black, Honey) 44 30 74 2 20/21 London Plane (Sycamore Species) 6341 845 7186 4 .22/23 Magnolias species combined 737 406 1143 3 21/22 Mulberry 9 1 10 2 20/21 Olive 38 4 42 3 21/22 Pecan 18 8 26 2 20/21 Pepper Brazilian, California 567 60 627 2 20/21 Peppermint Tree 5 5 10 1 Redwoods (Coast & Sierra) 4 4 1 5 23/24 Tipu 354 2 356 1 1 Total Palms: 6,261 Queen Palms: 5,361 Canary Island Date Palm: 44 Date Palm: 203 Other Palms: 903 Total Hardwood Trees: 15,933 Grid Prune: 12,600 Light Prune: 3,238 Large Scale Prune: 95 City of Santa Ana Street Tree Maintenance RFP 19E -49 Page 46 EXHIBIT E CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES MEDIAN TREE SPECIES Species Total Canary Island Pine 383 Tipu 351 London Plane 264 Camphor Tree 250 American Sweetgum 247 Queen Palm 219 Crape Myrtle 190 Eucalyptus 154 Date Palm 144 Pear Species 94 Sycamore Species 31 Windmill Palm 33 Purple Orchid Tree 26 Victorian Box or Brisbane Box 22 Olive 18 Southern Magnolia 15 Italian Stone Pine 14 Afghan Pine 13 Jacaranda 12 Brazilian Pepper 12 Silk -Floss Tree 9 Chinese Flame 8 Australian Willow 8 Aleppo Pine 6 Locust Species 5 Sweetshade 4 Yew Pine 4 Fern Pine 3 California Fan Palm 2 Pindo Palm 2 Silk Tree 2 Monkey Puzzle Tree 1 Star Pine 1 Bunya - Bunya Canary Island Date Palm Yucca Hong Kong Orchid Tree Carrotwood Queensland Pittosoorum 2553 ** Majority of median trees are trimmed on Saturday. City of Santa Ana Street Tree Maintenance RFP 19E -50 Page 47 EXHIBIT F CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on a unit cost for services described in Exhibit A. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Bid proposal fee will be based on Pruning Section Grand Total Price. PRUNING SECTION Description Unit 710,254(Yearl) 7.$ Light Prune Each $ a Grid Prune Each $ b Annual Queen Palm Prune Each $ 5,361 (Year 1) $ c Bi- Annual Date Palm Prune Each $ 203 (Year 2 ) $ d Bi- Annual Canary Island Palm Prune Each I $ 44 (Year 2 ) $ e Bi- Annual All Other Palm Prune Each $ 903 (Year 2) $ f GRAND TOTAL PRICE — PRUNING SECTION ONLY (a +b +c +d +e +f) $ City of Santa Ana Street Tree Maintenance RFP 19E -51 Page 48 SPECIALTY SERVICE Service Request Prune Description Unit UNIT PRICE Each $ Root Pruning with 12" barrier Palm Skinning Per Foot $ Foot Diameter Standard Height Watering of young trees, water truck & operator Tree & Stump Removal Per Inch REIN RENTALS Crew Rental 3 men Minimum 3 Hours Diameter Standard Height $ Tree Only Removal Per Inch $ Diameter Standard Height Stump Only Removal Per Inch $ Inspection Report (including Risk Assessment) Per Tree $ Consultant Arborist Inspection Level 1, 2 or 3 Per Hour $ ' C ��►�l.��k'i'S,EC�E� �.. ,_,�LANTIN�,:_- _ Plant 15 Gallon with root barrier Each $ Plant 24 inch Box with root barrier Each $ Plant 36 inch Box with root barrier Each $ Plant 48 inch Box with root barrier Each $ Plant 60 inch Box with root barrier Each $ Plant 15 Gallon with root barrier Each $ Plant 24 inch Box with root barrier Each $ Plant 36 inch Box with root barrier Each $ Plant 48 inch Box with root barrier Each $ Plant 60 inch Box with root barrier Each $ SPECIALTY SERVICE Service Request Prune Each $ Large Scale Prune Each $ Root Pruning with 12" barrier Foot $ Root Pruning with 18" barrier Foot $ Watering of young trees, water truck & operator Da $ REIN RENTALS Crew Rental 3 men Minimum 3 Hours Per Hour $ Emergency Crew Rental 3 men Minimum 3 hours Per Hour $ City of Santa Ana Street Tree Maintenance RFP 19E -52 Page 49 GPS Tree Inventory cost only applies to new trees planted after completion of initial Tree inventory. Cooperative Purchasing It is intended that any other public agency (e.g., city, county, school district, public authority, public agency, municipality, and other political subdivision or public corporation) shall have the option to participate in any award made as a result of this solicitation at the same prices. The City of Santa Ana shall incur no financial responsibility in connection with any purchase by other public agency. The public agency shall accept sole responsibility for placing orders and making payments to the vendor. Labor Classification The work performed on this contract is routine, recurring, and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on prevailing wage determination "Landscape Maintenance Laborer ". LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS BUSINESS ADDRESS PRINTED NAME OF AUTHORIZED AGENT TITLE SIGNATURE OF AUTHORIZED AGENT DATE E -MAIL ADDRESS FEDERAL ID NUMBER CONTRACTOR LICENSE NUMBER THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 19E -53 Page 50 GPS Tree Inventory of Existing Trees (Approx. 60,000 trees ) Lump Sum g Global Positioning System GPS Tree Inventory Cost "" Per Tree Site $ GPS Tree Inventory cost only applies to new trees planted after completion of initial Tree inventory. Cooperative Purchasing It is intended that any other public agency (e.g., city, county, school district, public authority, public agency, municipality, and other political subdivision or public corporation) shall have the option to participate in any award made as a result of this solicitation at the same prices. The City of Santa Ana shall incur no financial responsibility in connection with any purchase by other public agency. The public agency shall accept sole responsibility for placing orders and making payments to the vendor. Labor Classification The work performed on this contract is routine, recurring, and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on prevailing wage determination "Landscape Maintenance Laborer ". LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS BUSINESS ADDRESS PRINTED NAME OF AUTHORIZED AGENT TITLE SIGNATURE OF AUTHORIZED AGENT DATE E -MAIL ADDRESS FEDERAL ID NUMBER CONTRACTOR LICENSE NUMBER THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 19E -53 Page 50 EXHIBIT G CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES RELEVANT WORK HISTORY List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer Name: Address: Contract Amount: Description of supplies, equipment, or services provided: Reference Customer Name: Address: Contract Amount: Description of supplies, equipment, or services provided: Reference Customer Name: Address: Contract Amount: Description of supplies, equipment, or services provided: Contact Individual: Phone Number: Facsimile Number: Year: Contact Individual: Phone Number: Facsimile Number: Year: Contact Individual: Phone Number: Facsimile Number: Year: City of Santa Ana Street Tree Maintenance RFP 19E -54 Page 51 Reference Customer Name: Address: Contract Amount: Description of supplies, equipment, or services provided: Reference Customer Name: Address: Contract Amount: Description of supplies, equipment, or services provided: Contact Individual: Phone Number: Facsimile Number: Year: Contact Individual: Phone Number: Facsimile Number: Year: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 19E -55 Page 52 EXHIBIT H CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he /she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm: Signed: Printed Name: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 19E -56 Page 53 EXHIBIT I CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows: The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractors commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the contractors noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally assisted construction /services contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. The contractor shall include the portion of the sentence immediately preceding paragraph 1 and the provisions of paragraphs 1 through 7 in every subcontract or purchase order unless City of Santa Ana Street Tree Maintenance RFP 19E -57 Page 54 exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation by a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended, no discrimination shall be made in the employment of persons because of race, religious creed, color national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor violating this section is subject to all the penalties imposed for a violation of the chapter. Printed THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 19E -58 Page 55 EXHIBIT J CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES RESPONSIBLE PROPOSER— SUPPLEMENTAL QUESTIONNAIRE How many years has your organization been in business in California as a contractor under your present business name and license number? If you performed same business under a different business name with same ownership and operation management and changed name due to, but not limited to, bankruptcy, loss, or license, please complete an additional and separate questionnaire. 2. What is your firm's average gross revenue for the last three years? 3. Is your firm currently the debtor in a bankruptcy case? ❑ Yes ❑ No If "yes," indicate the case number, bankruptcy court, and the date on which the petition was filed. Case Number Bankruptcy Court Date Filed 4. Was your firm in bankruptcy any time during the last five years? (This question refers only to a bankruptcy action that was not described in answer to Question 2, above.) ❑ Yes ❑ No If "yes," indicate the case number, bankruptcy court, and the date on which the petition was filed. Case Number Bankruptcy Court Date Filed Has any California State License Board license held by your firm or its responsible managing employee or responsible managing officer been suspended within the last five years? ❑ Yes ❑ No At any time in the last five years, has your firm been assessed and paid liquidated damages after completion of a project, under a services contract with either a public or private owner? ❑ Yes ❑ No Has your firm ever defaulted on a contract? ❑ Yes ❑ No If "yes," explain on a separate page. City of Santa Ana Street Tree Maintenance RFP 19E -59 Page 56 8. In the last five years has your firm, or any firm with which any of your company's owners, officers or partners was associated, been debarred, disqualified, removed, or otherwise prevented from bidding on, or completing, any government agency project for any reason? ❑ Yes ❑ No If "yes," explain on a separate page. State the name of the organization debarred, the year of the event, the owner of the project, and the basis for the action. 9. In the past five years, has any claim against your firm concerning your firm's work on a project, been filed in court or arbitration? ❑ Yes ❑ No If "yes," on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 10. In the past five years, has your firm made any claim against a project owner concerning work on a project or payment for a contract, and filed that claim in court or arbitration? ❑ Yes ❑ No If "yes," on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 11. At any time during the past five years, has any surety company made any payments on your firm's behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm's behalf in connection with a project, either public or private? ❑ Yes ❑ No 12. In the last five years, has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm? ❑ Yes ❑ No 13. Has your firm or any of its owners, officers, or partners ever been liable in a civil suit, or found guilty in a criminal action, for making any false claim or material misrepresentation to any public agency or entity? ❑ Yes ❑ No 14. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? ❑ Yes ❑ No If "yes," identify on a separate page, the person or persons convicted, the court case and number, the crimes and the year convicted. 15. If your firm was required to pay a premium of more than one percent for a performance and payment bond on any project(s) on which your firm worked at any time during the last City of Santa Ana Street Tree Maintenance RFP 19E -60 Page 57 three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one percent, if you wish to do so. 16. During the last five years, has your firm ever been denied bond credit by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a project when one was required? ❑ Yes ❑ No 17. Has Cal -OSHA cited and assessed penalties against the contractor or its associates for any "serious," "willful' or 'repeat' violations of its safety or health regulations in the past five years? ❑ Yes ❑ No (Note: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.) If "yes," on a separate page describe the citations, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of the project, and the amount of penalty paid, if any. State the case number and the date of any OSHAB decision. 18. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against the contractor or its associates in the past five years? ❑ Yes ❑ No (Note: If an appeal of the citation has been filed and the Appeals Board has not yet ruled, or there is a court appeal pending, you need not include information about the citation.) If "yes," on a separate page describe the citation, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of project, and the amount of penalty paid, if any. State the case number and date of any decision. 19. During the last five years, has there been more than one occasion in which the General contractor or its associates have been penalized or required to pay back wages for failure to comply with the federal Davis -Bacon prevailing wage requirements? ❑ Yes ❑ No If "yes," on a separate page, describe the violator, nature of each violation, name of the project, date of its completion, the public agency for which it was constructed, the number of employees who were initially underpaid and the amount of back wages and penalties that were assessed. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 19E -61 Page 58 EXHIBIT K CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES NONCOLLUSION AFFIDAVIT NON - COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above noncollusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this noncollusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. State of California, County Subscribed and sworn to (or affirmed) before me on this day of 20_, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 19E-62 Page 59 EXHIBIT L CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional insureds ( "additional insureds ") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective as a part of Policy # Issued to Countersigned by Named Insured Authorized Representative SAMPLE ONLY City of Santa Ana Street Tree Maintenance RFP 19E-63 Page 60 this endorsement form EXHIBIT M CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES SAMPLE AGREEMENT THIS AGREEMENT, made and entered into this X day of XXX, XXXX by and between X (hereinafter "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS 1. The City desires to retain a Contractor having special skill and knowledge in the field of Street Tree Maintenance Services. 2. Contractor represents that Contractor is able and willing to provide such services to the City and is licensed by the State of California to provide Street Tree Maintenance Services. 3. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional Tree Maintenance firm. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: DEFINITIONS (if any) II. TERMS AND CONDITIONS A. TERM The term of this contract shall commence the date of City Council award and approval of all insurance and bonds, and terminate MONTH, DAY, YEAR, unless earlier terminated as set forth in Section H, below. City is hereby granted an option to renew for up to 2 (two) additional 2 (two) - year periods on the terms and conditions set forth herein. Said options shall be exercised in writing at least thirty (30) days prior to the end of the initial term or any extension thereof. B. CONTINUED FUNDING In the event funding is not allocated for parking control enforcement services during the annual budget approval process, the City shall notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period, and contract shall terminate on the last day of current fiscal period without penalty or expense to the City City of Santa Ana Street Tree Maintenance RFP 19E -64 Page 61 C. COMPENSATION City agrees to pay and contractor agrees to accept as total payment for its services, the rates and charges set forth in contractor's proposal, attached hereto and incorporated by reference. The amount to be expended for services shall not exceed (dollar amount) ($ ) annually during the term of this agreement. 2. Invoices a. The contractor shall submit a monthly invoice by the fifteenth of the month to the City for the services rendered in the prior month. b. All invoices for work performed under this contract shall be submitted in a format approved by the City. Invoices shall include the following information at a minimum: I. Contractor's invoice number ii. Beginning and ending dates for services iii. City project number and /or name (if applicable) V. Work site address /location (if applicable) V. Unit cost, subtotals and total for invoice 3. Payment by City shall be made within sixty (60) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance of a professional parking control enforcement services. 4. Extra Work No new work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved by the City in writing before the work is commenced. The contractor will be required to provide detailed information of such extra work. Documentation of contract compliance may be required on some occasions. Work performed prior to obtaining written approval of the City shall not be included within the Scope of Work and may not be paid. D. INDEPENDENT CONTRACTOR Contractor shall during the entire term of this contract, be construed to be an independent contractor and not an employee of the City. This contract is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the manner in which contractor performs the services required by this contract. However, the services to be provided by contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's Social Security taxes, unemployment insurance, and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. City of Santa Ana Street Tree Maintenance RFP 19E -65 Page 62 E. INSURANCE Prior to undertaking performance of work under this contract, contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting there from and damage to property, resulting from any act or occurrence arising out of contractor's operations in the performance of this agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self- insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. A sample additional insured endorsement is attached hereto as Exhibit H. 2. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned; hired and nonowned automobiles. 3. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, contractor is required to be insured against liability for Workers' Compensation or to undertake self- insurance. Prior to commencing the performance of the work under this contract, contractor agrees to obtain and maintain any employer's liability insurance with limits not less than One Million Dollars ($1,000,000) per accident. 4. If contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than One Million Dollars ($1,000,000) per claim. 5. The following requirements apply to the insurance to be provided by contractor pursuant to this section: Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this agreement. b. Certificates of insurance shall be furnished to the City upon execution of this contract and shall be approved in form by the City Attorney. City of Santa Ana Street Tree Maintenance RFP 19E-66 Page 63 Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. 6. If contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this contract. Such termination shall not affect contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. F. HOLD HARMLESS/ INDEMNIFICATION To the fullest extent permitted by law, contractor shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "indemnified parties') from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a claim; collectively, "claims "), which may arise from or in any manner related (directly or indirectly) to any work performed or services provided under this contract (including, without limitation, defects in workmanship and /or materials) or contractor's presence or activities conducted performing the work (including the negligent and /or willful acts, errors and /or omissions of contractor, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require contractor to indemnify the indemnified parties from any claim arising from the sole negligence or willful misconduct of the indemnified parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this contract. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the contractor. G. NOTICE Any notice, tender, demand, delivery or other communication pursuant to this agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, sent by telefacsimile communication, or via e-mail to the following persons: To City: Clerk of the Council City of Santa Ana 20 Civic Center Plaza (M -30) Santa Ana, CA 92701 Fax 714 - 647 -6956 City of Santa Ana Street Tree Maintenance RFP 19E-67 Page 64 With courtesy copy to: Public Works Agency — Maintenance Services Division Danell Mercado, Projects Manager 220 S Daisy Santa Ana, CA 92703 To Contractor: H. TERMINATION The City reserves the right to terminate the contract as follows: In the event contractor fails or refuses to timely perform any of the provisions of this agreement in the manner required, or if contractor violates any provision of this agreement, contractor shall be deemed in default. City shall provide written notice of such default to contractor's project manager. Contractor shall cure said default within a period of two (2) working days. If such cure is not completed in a timely manner, City may assess liquidated damages or terminate the agreement forthwith by giving written notice to contractor's project manager. City may, in addition to the other remedies provided in this agreement or authorized by law, terminate this agreement by giving written notice of termination. Contractor shall be responsible for all costs incurred by City, including replacement costs of equipment and labor required to provide service during contractor's default. In the event of such termination for cause, City shall pay contractor that portion of compensation specified in the agreement that is earned and unpaid prior to the effective date of termination. Contractor shall not be entitled to any compensation for lost profits it terminated for cause. 2. This agreement may be terminated without cause by City upon thirty (30) days written notice delivered to the contractor either personally or by mail. Upon termination, City shall pay to contractor that portion of compensation specified in the agreement that is earned and unpaid prior to the effective date of termination. 3. In addition to, or in lieu of, remedies provided in this agreement or pursuant to law, City shall have the right to withhold all or a portion of contractor's compensation for contract services if, in the judgment of the projects manager or designee, the level of service falls below appropriate standards and /or contractor fails to satisfactorily perform contract services. City shall have the right to retain funds withheld until the projects manager or designee determines that contract services are performed as well and as frequently as required by this agreement. City of Santa Ana Street Tree Maintenance RFP 19E -68 Page 65 CONTRACTOR OPTION FOR TERMINATION The contractor may request termination of the contract when conditions during the contract make it impossible to perform or when prevented from proceeding with the contract by act of God, by law or official action of a public authority or in the event on nonpayment by the City. Such request will require one - hundred eighty (180) days written notice prior to contract termination date requested. In the event of nonpayment of undisputed sums by the City, contractor shall give the City thirty (30) working days to cure the alleged breach. J. LIQUIDATED DAMAGES If the City determines that the contractor breaches its promise to provide services in compliance with the Terms and Conditions of applicable laws and regulations, and the specifications set forth above, it would be impracticable and extremely difficult to determine the damage to City arising from such breach. Therefore, in the event of contractor's breach, contractor shall pay to City the sum of $XXXper hour / per occurrence (see narrative) for such breach, in addition to any cost, fines, etc. levied against the City. K. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall solicit and advertise employment opportunities to Santa Ana residents. The City shall inform the contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Such effort and procedure will be provided to the City for review. L. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS Contractor shall perform all requirements under this contract in strict observance of and in compliance with all applicable environmental, traffic, safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. 2. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the (particular relevant statutes and /or regulations) and as it may be amended or updated throughout the term of this contract. N. ASSIGNMENT Inasmuch as this contract is intended to secure the specialized services of contractor, contractor may not assign, transfer, delegate or subcontract any interest herein without the prior written consent of City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. City of Santa Ana Street Tree Maintenance RFP 19E-69 Page 66 O. JURISDICTION — VENUE This contract has been executed and delivered in the State of California and the validity, interpretation, performance and enforcement of any of the clauses of this contract shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this contract. P. FINES The contractor shall be liable for all violation fines levied against the City by federal, state, or local agencies with regulatory authority related to contractor provided services. Q. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA CARVAHALO City Attorney Bv: XXXX Assistant City Attorney RECOMMENDED FOR APPROVAL: Fred Mousavipour Executive Director Public Works Agency Citv of Santa Ana Street Tree Maintenance RFP DAVID CAVAZOS City Manager CONTRACTOR Tax ID# 19E -70 Page 67 EXHIBIT N CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES TREE ORDINANCE NO. NS -2414 295 r� ORDINANCE NO. NS -2414 AN ORDINANCE OF THE CITY OF SANTA ANA ESTABLISHING AND PROVIDING FOR THE REGULATION OF THE PLANTING, MAINTENANCE, AND REMOVAL OF PUBLIC TREES THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS; SECTION L Findings, The City Council of the City of Santa Ana (the "City) finds, determines anddeelarme A. The City recognizes trees as avaluable asset providing a healthier and more aesthetic environment to our neighborhoods and business community. B. The City recognizes trees as economically beneficial in attracting new businesses, residents and visitors, C. Healthy trees of the right size and species, growing in the appropriate spaces enhance the value and marketability of property and promote stability of desirable neighborhoods. D. The City recogn i7c the histariaat significance *fits urban forest and the importance ofpweserving the forest with proper maintenance, removal and planting of trees. SECfLON 2. Article Vll, entitled Tree Regulations, is hereby added to Chapter 33 of the City's Municipal Code as follows: ARTICLE VII Sections: 33.181 Purpose. 33 -182 Definitions. 33 -183 Creation and Establishment of the Environmental and Transportation Advisory Committee 33 -184 Duties mid. Responsibilitiss of the Environmental and Transportation Advisory Committee 33.185 Street Tree Specics to be Planted. 33.186 Street Tree Planting Stand". 33.187 Public Tree Cue. 33.188 Site Plan Approval. 3$-189 Public Tree Pruning. 33.190 Tree Topping. Ord No. NS4414 Paa< 100 7 City of Santa Ana Street Tree Maintenance RFP 19E -71 Page 68 296 33 -191 Damaging Trees. --� 33.192 Dumping Harmful Substances on Trees. 33493 Building Materials Near Trees, Shrubs. 33 -194 Appeals, Section 33 -181 Purpose. The purpose of this ordinance is to establish policies, regulations and standards necessary to ensure that the City will continue to realize the benefits provided by its urban ferest. Section 33.182 Definitions. Unless the particularprovisions or the context otherwise requites, the definitions contained in this section shall govern the construction, meaning and application of words and phrases used in this article. (a) Median Trees means trees located in the planted strip in the center of a divided highway. (b) Parkway means the same as defined in section 36.8 of this Code. (c) Person means the same as defined in section 1 -2 of this Code. (d) Public Trees means any and all trees owned by the City and includes, but is not limited to, Median Trees and Street Trees. (a) Street Trees meanie trees located in the public right —of- way. (0 Topping mcana the severe cutting back of limbs to stubs larger than three inches in diameter within the tree's crown to such a degree so as to rensove the nomlal canopy and disfigure the tree. Section 33 -183. Creation and Establishment of the Environmental and Transportation Advisory Committee. (a) On December 2, 1991, the City Council created and established under City Council Resolution No. 91 -112 the Environmental and Transportation Advisory Committee (ETAC) for the City of Santa Ana which consists of nine members, citizens, residents and business representatives of this City, who are appointed by the Mayor and City Council. (b) The rules governing membership, and the meetings and procedures of ETAC, as established. by City Council resolutions 73-149 and 88.72 shall remain unchanged. Section 33 -184. Duties and Responsibilities of the Environmental and Transportation Advisory Committee. (a) The duties of the ETAC shall consist of acting in tut advisory capacity to the City Commit in the study, review, and recommendations with regard to the removal, planting, replanting or disposition of Public Trees along City streots. ETAC shall review and make recommendations regarding requests for Public Two removal by individual property owners, neighborhood associations, or developers. Ard. No, N9 -2414 Page 2 of � City of Santa Ana Street Tree Maintenance RFP 19E-72 Page 69 297 (b) BTAC will assist in the dissemination of news and information regarding the .- protection, maintenance, removal and planting of Public Trees on public property to the City Council and citizens of the City of Santa Ana. (c) ETAC, when requested by the City Coltttoil, shall consider, investigate, make finding, report and recommend upon any special matter of question coming within the scope of the urban forest. Section 33.185 Street Tree Species to be Planted. The following list constitutes the official Street Tree Species for the Qty of Santa Ana. Species other than those included in this list may be planted us Street Trees with consent from the Environmental and Transportation Advisory Committee. Ore. No. NS-2414 Page 3 of 7 City of Santa Ana Street Tree Maintenance RFP 19E-73 Page 70 COMMONNAME BOTANICALNAME CATEGORY Queen Palm Arecastsum (2 'la - 4 FOOT Crape Myrtle romanzofflanunt PARKWAYS) Lagasnoetnia indica CATEGORY It Australian Willow Goijera parvillom (4 —5 FOOT PARKWAYS) New Zealand Christmas Metorsiderso oxcolaus Bradford Pear Pyms; calleryanan. CATEGORY II Lavender Bloom Tabebuia ipe (4.5 FOOT PARKWAYS) CATEGORY III Peppermint Tmo Agonis flexuosa (5 — S FOOT PARKWAYS) Bottle Tree Brachychiton populncus Modesto Ash Proxima; velutina lacaranda Jacaranda mimosifolia Magnolia- Samuel Magnolia grandiflom Summers Pines canariensis Canary Island Pie Platanus accrifoha Sycamore, London Platanusracemosa Plane Quercusilox Sycamore, California Qucrcus agrifalia Oaks, Holly Tristania coaferla Oaks, Coastal Live Oak Cassia kptophylla Brishane Box Gold Medallton Tree CATEGORY T4' Camphor Trees Cimramommn camphors (S FOOT OR LARGER Tulip Tree Liriodenfron Tvlipifcm PARKWAYS) Chinese Elm Ulmus Parvifolia Ore. No. NS-2414 Page 3 of 7 City of Santa Ana Street Tree Maintenance RFP 19E-73 Page 70 I S QTIDN 3: That Sections 10.141, Damaging Trees, 10 -142, Dumping harmful substances an trees and 10 -143, Building matorials near trees, shrubs of the Santa Ana Municipal Code we hereby repeated. UX r16N 4•. That Section 33 -189, Damaging Trees, is hereby added to the Sams Ana Municipal Code as follows: Scc, 33 -189 Damaging trees, No person shall post or affix to any tree or shrub, tree stake or guard, in any street in the city, any bill, poster, placard, picture, announcement, notice, advertisement or sign, or cut, paint, print or mark any of the same upon such tree or shrub, tree stake or guard, or affix or attach in any manner any other thing whatsoever, including any guy wire or rope, to any such tree or shrub, tree stake, or guard, except for the purpose of protcanng it or other purpose authorized by this Code. Tree stakes or guards may be pLaccd around trees, shrubs or plants by property owners, provided the same am merely placed near a tree, shrub, or plant, for the purpose ofprotecting or training such trees, shrubs or plants. SECTM 15: That Section 33 -190, Dumping harmful substances on trees, is hereby added to Ole Santa Ana Municipal Code as follows: _i Sec. 33.190, Dumping harmfltl substances on trees, No person shall dump, pour or spill any oil, salt, salt water or other deleterious mattor upon any tree or tree space in any street, or maintain upon any sidewalk within ten (10) feet of any such tree or tree space on any street, any receptacle from which oil or salt water leaks or drips, or pour oil or salt water onto any parking or concrete grater, so as to injure any tree or any street. SE>„ TIi1N !k That Section 33 -191, Building materials near trees, shrubs, is'hereby added to the Santa Ana Municipal Code as follows: Sec. 33 -191. Building materials near trees, samba. No person shall pile but material, or other material, about any tree, plant or shrub in a street in any manner that will in ally way injure such tree, plant or shrub. SECT10N 7: That Section 1 -19.2 of the Santa Ana Municipal Code is hereby amended to reads as follows: 1 -18,2. Public works department authority to issue citations. The director of public works, the administrative service' manager, the enterprise coordinator, the environmental control supervisor, the maintenance services manager and all sanitation inspectors have the duty to enforce the provisions of sections 164 through 16.4, 16-30,16-31, 16-33 j through 16-37.5, 16-39 and 16 -48 of this Code, the director of public works, the maintenance Ord. No, NS -2414 Page 5 of 7 City of Santa Ana Street Tree Maintenance RFP 19E -74 Page 71 299 Soo services manager and the troo mamlonance supervisor have the duty to enforce the provisions of section 33. 188, 33 -189 through 33 -191 and L6.48 of this Code; and the director ofpublic works, the water resources manager, the utility inspector and the water meter repairers have the duty to enforce the provisions of sections 39 -26, 39 -33 and 39.106 through 39 -111 of this Code and the director of public works, the engineering services manager, senior civil engineer, associate engineers, assistant engineers and the construction inspectors have the duty to enforce the provisions of Arliele N of Chapter 18 of this Code. The above - listed officers and employees are authorized to arrest persons without a warrant whenever they have reasonable cause to believe that the person to be arrested has committed a violation of said provisions in Weir Presence, in any case in which a person is arrested pursuant to this section and the person . arrested does not demand to be taken before a magistrate, said officer or employee making the ar eat shall prepare a written notice to appear and release the person on his or her promise to appear as prescribed by Chapter 5 C, Title In, of part 2 of the Penal Code of the State of California (commencing with Section 853.6). SECTION 8. Severabihty. The City Council or the City of Santa Ana hereby declares that should any section, paragraph, sentence or work of this ordinance or the Code, hereby adopted, be declared for any reason to be invalid, it is the intent of the Council that it would have passed all other portions of this ordinance independent of the elimination hero from of any such portion as may be declared. ADOPTEDthis 24thdayof December 1999 . ATTEST: Z� JanyC. Croy Clerk of We Council COUNCILMEMEER& Pulido _ Lutz save Bist - Aye Christy AN Franklin Mayo McGuigan Aye Moreno Absent Ord. No. NS -2414 Page 6 of .�4� Mi A, pull o M r APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney ftyT i Tam A Tro n Asai n City At orney City of Santa Ana Street Tree Maintenance RFP 19E-75 Page 72 301 rr CERTIFICATE OF ORIGINALITY & PURUCATION 1, IANICE C, M, Clerk of the Council, do hereby certify the attached Ordinance No. �y(H to be the original ordinance adopted by the City Connell of the City of Santa Ana on ,, ,ao and that said ordinance was pith islsed in accordance with the Charter of the City of Sant Ana. Date: r,3—? 8. y r:.GC. Clor1tho Council City of Santa Ana ord. No. NS-2414 Page 7 01`7 City of Santa Ana Street Tree Maintenance RFP 19E-76 Page 73 Attachment 1 City of Santa Ana Attachment 1 City of Santa Ana Street Tree Maintenance RFP 19E-77 Page 74 N _0 0.0 mke Attachment 2 i v E Y A-.:.iai v GRANT ELEM . ..J F 1 wxwfm F .. I, -E _ 1 fl. 1 E YIi {v 1 1 1'• i I _ I r RNEm GIE4MVfW G68FM1v AV velL �O E3 dE9r a ( r r.E ar xvxnE sr _ I WALKER ELEM M III IT I IT RODS -' ArcEx v _ 0. a I � V.iCAM SRn. � I ` MC F�ttEx �V 4LFMCFN.V ,rSHSPECQ3 ❑ IAV9NOFRTRIAIPEf TPFF. U CM@ Ri E ('R.rPE MIRrw ❑ DE. ARCLDAR ■ ACARANDA Eastside Neighborhood Page 1 of 8 � IlpA 3PEC16 PA1 N SPEClL4 PINP.SRiQQ SYC- MfORCSPECIOR City of Santa Ana Street Tree Maintenance RFP 19E -78 Page 75 -� --------al 1 F .'A -R.1 wr ✓e4�vWm"amc.y�� m eye nvvxuay.�nanv�..�n�.npmwem vaeyrnx. J MAN T1 I � I � Sn. . RW�pSp I I - ■ x3H3P� ■ PRISMNE B(IX ■ oxoxre uxlvni ® MIPHORTRB': ■ cnxxmwuoo ■ C'AAVLUMTI£ DAI SPGG S p ]aclrznimn hFY21]M�) Madison Park Neighborhood Page 2 of 8 City of Santa Ana Street Tree Maintenance RFP 19E -79 11 1 1 I " �Ia �L J Page 76 M ELEM ELEM Fi Y �L J Page 76 W. TLa 31aac MOQ EwlM PMk NeleDborhoodmlu no mp 4 oo Ne Ramvwmdee Tree sp«wo la ma EMXdg mw,orLQnooe.a .o,dueO.n o:d lkp.Lapdems wMmiEdeeQa�ewu}e�p«;gaaY sQaearm�Q�e�- _ eQO Lre LD dMre [ 4 e F S F S i I F l 1 3 2. UUn,drlbw+R+ - 3.Tr2OWWe ru Q iNERWWDLX ;r 4. N*.,MJh -a m 4 4! F 9 9 9 [ 1 1 1 i 04. O'�'6 3. FlmnedertbpmmtPYw $ -. '' 'F 'Yly �0 Allgq «6aherevlmM1Ogo(hesme�typeM1.mys QdMngldoGsry v z - - .. -._ - f rcgwesuzPw�nggnpum�meHCQm .aQmwexLaeu«s «. � Q ! F a [ ! F : i 9 ! i ! : ! � '0 '(L tim blPwsm etTi0.6a ).nwws�ri,p «ivappmvdgiamadc. u °� ingEmi � ^ FAIgBROq(LN >r ; ® AUSTRAWANWUWW ® CAMPHOR'IRNE JEE9WGE ❑ CAPECHESTNUf ® CRAPEMYRTLE - CORWGPN AV a. ,T I a_ 'a MOrtisgn, ® INDIANIAURELPIG ® JACARANDA ,. N rk PALM SPECIES rc� en fm SgERwmlRJ�' � - (7 reEAIURY Ll1 w.... °® MEMORY UI m a <N LL PARK LF. _ PARMLR 4- Y!iF_ Morrison Eldridge Park Neighborhood , Page 3 of 8 City of Santa Ana Street Tree Maintenance RFP 19E -80 Page 77 WARNERAV j1 Moro sT i 9 I1' d'i I A A11il x IIr HALL AV 0 7 � o� { a — m 7 D V YCR _ O, n e �v 1 CEMRAL AV q t � _ ADA ST L 1 �I A MANNAV ROWLAND AV p SEGERSTRCM AV Th�smcp iM1OVSNe &viomnedd Trce:fttxs [x Nanind `Jnaoof NndFDmhmtl. Hcw- c,duebmxmaxdeveytmmtupd+res sN abvl fieldcmdNVe Ne:peaamry lmge. 9amealNexrndlmsue. t. o..mma whA E. DemgEelhna6s J.Tm weY ehe �. Partw.y MrW f. Awce devebpmmt Pbns All yvgwhmMreplmlmgotb + s incirypnwayx x�i/unytcnfxey myis Ne ptming DryvYnNm(bactlabmrtsalAe]1ee 5FYS Spmi�melil4ta]�SIYI W firul y�eecioypmvelpnmb Wmngtres L., I BRJSBANEBOX CANMHORTREE Z ROWIAND AV r I J� s CARRGTWDGD 71406K N1Y1 w©+ JACARANDA R AIA IA Id r l.... F tSAN LORENZO AV u�.. 0AKSPECI6 Q"CHANDL� � . AO SEGERSTROM AV ❑ PPARSPE= E PBMESPECTES 0 VACANP SrPE ❑ NONORKMSTORY Morning Sunwood Neighborhood Page 4 of 8 City of Santa Ana Street Tree Maintenance RFP 19E -81 Page 78 i ' s F f !r i1iiii III if i I!!II I I II 11 wrtecvu yAtrAV ] Y 1 l 111 1 — - 6 — s U- [fill � r _ � MEIOF2M 1 u.1..1....11 a 1 .. 1 1 1114111111:1111 t ! I 1 1 1 1 1— ■ AAIQtICAN SWEEPGIHN ■ CRAPE AIYR'f1E ® PP SPECIES tree! Tme Master a'vema Mei bt,,, mE ■ BRffiBANE BOR Q ELM SPECIE ■ SOVEF7EItN MAGNOIIA Y4Itl: i6.q LmM Pemma4tlT�esr<¢iEV Pnnnn NC ®hhvl mmc. iecwvwmle�rgen�up6nc4aW 6vurwv'.es m.a ®. :q.sms s�.ie�mmmde.. i a.ri.ea ® CA.MPHORI ® JACARANDA ® SYCAMOREvP i. M1uyl Nu4+ ), iezNM l NbgeW S itiv. d.bgvy♦u . ,awm,.e�s fm == ow�,.�m: e�. =i..,R carE CJiFSnvlrr ■ OA SiwIu; ®rDlsrRtE aue.�v .ctaa =� a�ert�e ww,en.uiannm,�a a� mF�a ry. *a.mmc�� ■ CAU(YnV00D ■ PA SPECIL4 �yxen:. "t' Riverview Neighborhood OW Page 5 of 8 P-'qh ' City of Santa Ana Street Tree Maintenance RFP 19E -82 Page 79 0 ASHSPECffB ® AUSTRAUANWR].OW Q BRAZRIAN PEPPHt � BRISBAN6DOz E CARROTWOOD E SPMO ❑ JACARANDA [AVEN TRUMPETTRR6 E] DAKSPEC Cl PEARSPECffS 0 PMBSPEC 0 F. L SPta:IFB 0 SOUfF®INMAC.NoI ® SYCAAfORESPEC&& Sbvve Tree H -Wr Smn. Mir xmlmwm.nmma mtu: n.wa...mr xr®mmnam.sw«. m,smmm�. x�Ho.. bdpmm�WrezdmuY (mH rmWmr6e mam mp Jnp Smeelneevm4fm�m Pm-emtry 1/ u�+ewz 11I/ a pubp VYh _ I 1 aFn.mmen+urNo 111 rAP. vrmm nmr0�aertrtvmep mrn.,rman.npwRm,�m _ amaa. Pmbrn .amr..o.m.nrm mma�nrmrzrmmay =. e _ `�__ ..aa. e.rmanmm svmrar�nrm.nenvurm -�ni 3 fffYYY �! C II ❑ NO WORK WSTORY Santa Anita Neighborhood Page 6 of 8 City of Santa Ana Street Tree Maintenance RFP 19E -83 Page 80 ,i; 'I7 A r h � w i OC DEPT. OF -- EDUCATION - w O ^I n 7F71 77-� N 3W a 17TH ST �Ra a - _. -w- by m 10TH AT 10TH a — e 8 -- HEROES ELEM A A A 6; A A _ CMCCENTER DR -- - - AMHRICANSWEEIGUM 0 OARSPHOM ❑ SYGMORE BPBCIILS EaRtl•.m��H. vµ °° %.gym rn wmeve.e.mn.ra ASHSPHI=, PAUISPBC0 TUWPTRLH awew,e.w.��ei rnv.a=mM. °rnm.rr.w°mr.. OC DEPT. OF -- EDUCATION - w O ^I n 7F71 77-� N 3W a Page 7 of 8 ^a1 M City of Santa Ana Street Tree Maintenance RFP 19E -84 Page 81 - _. -w- by m 10TH AT 10TH -- HEROES ELEM A A A 6; A A _ CMCCENTER DR -- - - AMHRICANSWEEIGUM 0 OARSPHOM ❑ SYGMORE BPBCIILS EaRtl•.m��H. vµ °° %.gym rn wmeve.e.mn.ra ASHSPHI=, PAUISPBC0 TUWPTRLH awew,e.w.��ei rnv.a=mM. °rnm.rr.w°mr.. ® CAROB ® PHARSPECHE VACANTSITE . h ®v+amme. CARRO'IYVOOO PORB.mCIHS ❑ NO WORRMSTORV e n b�mue mme•� N•r ..wrMUfwrr. � CRAPE MYRTIE SOVPHERN MAGNO(JA maa¢.mmR n. rm rmvib. n.e e.<m.sw =. vvreiv.el.rllo III 4nJ mR.in pn.J nnnr n.h.invoen 7Wi t` Washington Square Neighborhood �c Page 7 of 8 ^a1 M City of Santa Ana Street Tree Maintenance RFP 19E -84 Page 81 MC FADDEN AV A E LATHROP INT Sheet Tree Hester Wlshin Sbuen NeibM1 M1betl mMe: lWtmq 6mvsHeMm ®MTrte$etinnr WJbrt Syae N¢jr bubod lbammdsbwmmm hrcl;mmrpt dvaW fiJJ rrmtierAe 9aarrmydye 9m.e[du[WUmaee L O mdeN z. teyzez...�a 1. nmemre e. nzeW qum 1. McJrrirye —pbm Mpojeu Wep�mBe ftlettb[iypYVp.alban/.ro(myrt- a�•.m. worm upmmmr,acoom[m.m.®mnar s¢wosq¢- nmrw]144 tlllOGrfmJ q¢in qpm W pwmvNemga¢ E ASHSPE ® CALffORMA PEPPER ® CAROB CARR AWD � CRAPE MYRTLE Q DEODAR CEDAR s' Wilshire Square Neighborhood ® JACARANDA ® SYCAMORE SPEM OAESPE= QUEEN PALM VACA SM Page 8 of 8 City of Santa Ana Street Tree Maintenance RFP 19E -85 Page 82 F- pm — — g — — � v VALSHRE AV r 6 ® m m an r .ST. ANNES r. i EWiCHWOAV r — RORCHgIp AV r 1 4 – v e SO W: r� o "-- EDMGER AV - Sheet Tree Hester Wlshin Sbuen NeibM1 M1betl mMe: lWtmq 6mvsHeMm ®MTrte$etinnr WJbrt Syae N¢jr bubod lbammdsbwmmm hrcl;mmrpt dvaW fiJJ rrmtierAe 9aarrmydye 9m.e[du[WUmaee L O mdeN z. teyzez...�a 1. nmemre e. nzeW qum 1. McJrrirye —pbm Mpojeu Wep�mBe ftlettb[iypYVp.alban/.ro(myrt- a�•.m. worm upmmmr,acoom[m.m.®mnar s¢wosq¢- nmrw]144 tlllOGrfmJ q¢in qpm W pwmvNemga¢ E ASHSPE ® CALffORMA PEPPER ® CAROB CARR AWD � CRAPE MYRTLE Q DEODAR CEDAR s' Wilshire Square Neighborhood ® JACARANDA ® SYCAMORE SPEM OAESPE= QUEEN PALM VACA SM Page 8 of 8 City of Santa Ana Street Tree Maintenance RFP 19E -85 Page 82 Tree Dept. Sections with Street Sweeping Routes -Leaf Season N rth for den Attachment 3 — Monday AM Rorie o Tuesday AM Route — Wednesday AM Route — Thursday AM Route Friday AM Route Monday PM Route — Wedresday PM Rare w Thursday PM Rorie Friday PM Route Page 1 of 4 City of Santa Ana Street Tree Maintenance RFP c 19E -86 Page 83 Tree Dept. Sections with Street Sweeping Routes -Leaf Season U Page 2 of 4 City of Santa Ana Street Tree Maintenance RFP 19E -87 Wage 84 � YaWry W Rwa W� TunGN W PaiY � N�mu4y W PaV � �TMWaYW Ibb �FrvNryW Pau W� WWryPYRM xeD TuWaIRIRM � WNefry FY RmY � 1haWryPYPab O FiGryPYPM Page 2 of 4 City of Santa Ana Street Tree Maintenance RFP 19E -87 Wage 84 Tree Dept. Sections with Street Sweeping Routes -Leaf Season — Monday AM Route — Tuesday AM Route e—e Wednesday AM Route Thursday AM Route Friday AM Route e—s Monday PM Route w Tuesday PM Route Wednesday PM Roue — Thursday PM Route — Friday PM Route Page 3 of 4 City of Santa Ana Street Tree Maintenance RFP 19E -88 Page 85 Tree Dept. Sections with Street Sweeping Routes -Leaf Season Page 4 of 4 City of Santa Ana Street Tree Maintenance RFP 19E -89 Page 86 ME Use ua NoRh Ods for ( McFaddm E1 eee� Monday AM Route ® Tuesday AM Route eeeen Wedresday AM Route Thursday AM Route Friday AM Route eeeer Monday PM Route Tuesday PM Route eeee� Wednesday PM Route eeee� Thursday PM Route eeee Fnday PM Route M( 19E -90