HomeMy WebLinkAbout22B - SPEC - WIRELESS TECHREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 7, 2015
TITLE:
CONTRACT AWARD TO
GST, INC FOR ARUBA
WIRELESS TECHNOLOGY
AND SUPPORT
(SPEC. NO. 15 -015)
(STRATEGIC PLAN NO. 2,3; 7, 51
.,I
J C Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
•:• 01
❑ As Recommended
❑ As Amended
❑ Ordinance on1s'Reading
❑ Ordinance on 2nd Reading ❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Reject the bid from SHI International Corp. as nonresponsive to the specification.
2. Award a contract to GST, Inc. for the purchase of Aruba wireless communications
technology in the amount of $131,100; and for a 2 -year support contract, in the amount of
$54,500, for a total amount not to exceed $185,600, subject to non - substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Information Services Division (ISD) of the Finance and Management Services Agency is
responsible for the citywide Mobility Technology Initiative that has been underway and in use
over the past year. The initiative was designed to enable more community self- service and to
enable more City staff to act as field workers in the community, directly providing and
coordinating services. Over the past year the ISD began Wi -Fi infrastructure installation and
operations throughout City locations and will have accomplished Wi -Fi access in the interior of 24
City facilities by the end of June 2015.
The Mobility Technology Initiative is large and complex. It involves a state -of- the -art industrial -
strength infrastructure using some 300 wireless access point antennas, dedicated hardware
controllers to link the wireless connectivity to the City network. This is done over newly installed
backhaul wiring which physically connects the wireless environment to the City backbone
network. As the second Phase begins, it will extend the dedicated Wi -Fi access and support to
the Police Building. It will provide Wi -Fi covering the entire PD facility, including the PD parking
structure, and the administrative areas of the Jail facility. This phase will allow Police staff to work
more effectively by giving PD staff universal access to Police systems within the facility. It will
also permit visiting City staff wireless access to City computing resources and guest Wi -Fi access
22B -1
Contract Award for Aruba Wireless Technology
And Support Contract
April 7, 2015
Page 2
to the Internet. The mobility initiative has and will continue to deliver technologies, tools, targeted
problem solving approaches and customer support to enable a revolution in the City's use of
technology. This request is for elements to provide Wi -Fi service within the Police facilities and
not to provide free universal wireless Internet service across the City.
Additionally, the request includes maintenance and support for two additional years to the
existing Aruba mobility infrastructure and will provide the necessary related operating
maintenance /support required to complete Phase Il.
The notice inviting bids was advertised on February 24, 2015 and offers were solicited. A
summary of the bids and offers received is as follows:
92 Vendors were notified
15 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
7 Bids received
Bids were received and opened on March 11, 2015 (Exhibit 1). The bid received from GST, Inc is
responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #2Youth, Education, Recreation;
Objective #3,(Expand use of technology as a tool for communication and education in the
community) and Goal #7 Team Santa Ana; Objective #5, (Create a culture of innovation and
efficiency within the organization).
FISCAL IMPACT
Funds are available in the Finance Management Services- Communication Services account
(no.10210140- 66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director '04
Finance and Management Services Agency
EG
22B-2
Contract Award for Aruba Wireless Technology
And Support Contract
April 7, 2015
Page 3
IFB 15 -015 ARUBA MOBILITY TECHNOLOGY INFRASTRUCTURE Hardware /Software and Support
Bid opened 3 -11 -15 at 2pm
GST, Inc
CDW- G
Vology, Inc.
Emgence
Technologies
Vector USA
Walker and
Assoc.
CATEGORY1-
New Equip &
Support
Taxable
$ 121,343.20
$ 122,344.51
$ 125,613.64
$ 141,697.00
$ 140,370.42
$ 145,297.73
CATEGORY 2-
2yr Support
Renewal
$ 54,450.09
$ 55,998.00
$ 57,145.66
$ 54,970.00
$ 56,905.95
$ 56,215.84
Tax
$ 9,707.46
$ 9,787.56
$ 10,049.09
$ 11,335.76
$ 11,229.63
$ 11,623.82
Grand Total
$ 185,500.75
$ 188,130.07
$ 192,808.39
$ 208,002.76
$ 208,506.00
$ 213,137.39
22B -3
22B -4