HomeMy WebLinkAbout22C - SPEC - VMWARE MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 7, 2015
TITLE:
CONTRACT AWARD TO
VCLOUD TECH INC.
FOR VMWARE
MAINTENANCE SUPPORT
(SPEC. NO. 15 -021)
{STRATEGIC PLAN NO. 6, 1F)
CITY MAN GER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to vCloud Tech Inc. for the purchase of a VMware Maintenance Support
Contract for a one -year period, expiring April 7, 2016, in an amount not to exceed $40,400,
subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City of Santa Ana's Information Services Division — Operations (ISD -Ops) supports the
computing centers in both City Hall and the Police Department. These computing centers house
the computer servers which hosts over 50 departmental computer applications such as the
Lawson financial system, the payroll system, Santa Ana Property Information Network (SAPIN)
system at City Hall and enterprise systems such as the computer aided dispatch, jail
management and California Law Enforcement Telecommunications System (CLETS) access at
the SAPD. These systems and services are critical to the operations of the City. In 2008, as part
of a new strategic direction, ISD -Ops converted physical computer hosting servers to newer
virtualized hosting technology. This technology enables the ability for one physical server to run
multiple "virtual" computer servers. This is accomplished by utilizing specialized software to
simulate physical computer devices. The use of virtualization technology continues to reduce
hardware costs, power consumption costs, and provide a more flexible and reliable computer
hosting environment.
In order to maintain the 24x7 service levels required by the computer systems and services
hosted in the City Hall and Police computer centers, on -going software maintenance and support
services from the manufacturer, VMware, is needed. This support from VMware is acquired in the
form of a software support contract. The support will provide on -call technical support and in
addition to 24x7 telephone support, it also provides for software upgrades at no additional cost.
22C -1
Contract Award for VMware
Maintenance and Support
April 7, 2015
Page 2
The notice inviting bids was advertised on March 10, 2015 and offers were solicited. A summary
of the bids and offers received is as follows:
85 Vendors were notified
14 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
8 Bids received
Bids were received and opened on March 24, 2015 (Exhibit 1). The bid received from vCloud
Tech Inc. is responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6, Community Facilities &
Infrastructure; Objective #1 (Establish and maintain a Community Investment Plan for all City
assets), Strategy 1 F (perform periodic measurements to monitor and update each asset's
condition and ensure adequate funding for repair, and /or replacement costs in future budgets).
FISCAL IMPACT
Funds are available in the Finance Information Systems Strategic Plan Maintenance and Support
account (no. 10910147-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director ±I/A
Finance and Management Services Agency
EG
220-2
Contract Award for VMware
Maintenance and Support
April 7, 2015
Page 2
ABSTRACT OF BIDS
CONTRACT AWARD FOR VMWARE MAINTENANCE SUPPORT (15 -021)
vCloud Kambrian En Pointe CompuCom
VENDOR Tech Inc. Corporation Technologies Systems, Inc.
LOCATION
Rolling Hills, CA
West Covina, CA
Gardena, CA
Dallas, TX
OFFER
$40,351.15
$40,359.55.
$40,444.95
$40,965.75
Aprisa CDWG
VENDOR Dell Inc Technology Llc Technologent Government
LOCATION
OFFER
Round Rock, TX
$41,004.60
Roslyn, NY
$41,370.00
Exhibit 1
22C -3
Irvine, CA
$41,438.25
Vernon Hills, IL
$41,650.00
22C -4