HomeMy WebLinkAboutSTRAIGHTLINE COMMUNICATIONS 9 - 2014City of Santa Ana
s COTC Office Use
Clerk of the Cour.
AGREEMENT TERMINATION FORM
Please complete this form in its entirety when the attached agreeme0,43nd1611
amendments (if any) are no longer in effect.
Note: If your agreement is grant related, please ensure that all grant retention requirements
have been satisfied prior to signing the termination form.
Is the agreement(s) a permanent record? Yes No
Return form to the Clerk of the Council Office (M-30).
Call 647-1520 if you have any questions.
The agreement with
L l-Ti Jr i S I_- L. C
No. k 201.4 • -S 51., - 01 was completed on I rLI and final payment has been made.
(List all amendments. Use space below if needed.)
Department: PWX
Revised: 10-18-16
Phone/Ext.:
331 `t
Signature: 1rX h
Date: 31 o-
IN URANOV NC' T ON FILE
WORK MAY Nff PROCEED
CLERK Of COUNCIL
4 BATE: J-3-15
CONSULTANT AGREEMENT
A- 2014 -356
THIS AGREEMENT, made and entered into this day of `"sawx ,zs_& 2014 by
and between Straightlinc Communications, a limited liability corporation based in Los Angeles,
California (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
(hereinafter "City"),
RECITALS
�J A. The City desires to retain Straightline Communications to prepare and deliver a
comprehensive Water Quality Consumer Confidence Report as well as provide a range
of ancillary services to support the Water Resource Division's outreach initiatives.
S. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in die field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall , perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit S. The total sum to be expended under this
Agreement shall not exceed $120,000 for the entire term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on December
31, 2017, unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended for a two (2) year renewal tern exercisable in writing by the City
Manager and the City Attorney,
A. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer - employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers
and representatives as additional insured(s) and shall include, but not be limited to
protection against claims arising from bodily and personal injury, including death
resulting therefrom and damage to property, resulting from any act or occurrence
arising out of Consultant's operations in the performance of this Agreement,
including, without limitation, acts involving vehicles. The amounts of insurance shall
be not less than the following: single limit coverage applying to bodily and personal
injury, including death resulting therefrom, and property damage, in the total amount
of $1,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the form attached hereto as Exhibit C
upon. execution of this Agreement and shall be approved in form by the City
Attorney.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance, In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required to
be insured against liability for worker's compensation or to undertake self - insurance.
Prior to commencing the performance of the work under this Agreement, Consultant
agrees to obtain and maintain any employer's liability insurance with limits not less
than $1,000,000 per accident.
d. if Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City,
f, if Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including death, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, ,just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and farther agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care, "Confidential Information" shall
include all nonpublic information, Confidential infonnation includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any infonnation that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightfiil
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
With the exception of insurance certificates and renewals covered by Section 5.e.iv,
above, any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Cleric of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Fax 714. 647 -6956
With courtesy copies to:
City of Santa Ana
Public Works Agency /Water Resources Division
220 South Daisy Avenue, Building A
Santa Ana, CA 92703
Fax: (714) 647 -3345
and
City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647.6515
To Consultant: Straightline Communications
14930 Greenleaf Street
Sherman Oaks, CA 91403
Phone & Fax 818 - 386 -1916
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by tele£aeshnile, communication shall be effective or
deemed to have been given twenty -fora (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes
of calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terns of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement aeknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered mull and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, tenmination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15, PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terns of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if frilly set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST: CITY OF SANTA ANA
L� � 6oueg
MARIA D. HUIZAR DAVID CAVAZOS
Clerk of the Council City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
FOR APPROVAL: CONSULT
Executive Director President
Public Works Agency
Tax ID# 51- 0508600
EXHIBIT A
SCOPE OF SERVICES
SCOPE OF SERVICES
2014 WQCCR
Overview: The City of Santa Ana, Water Resources Division, as withal] private and municipal water
districts, is required by federal and state agencies to produce and distribute an annual "Water
Quality Consumer Confldence Report" (WQCCR) byJuly 1 each year to inform residents about the
source and quality of their drinking water. This mandate was established by Congress in 1996 and
expanded the terms of content and formatfor annual water quality reports that California water
systems began distributing in 1.990. The WQCCR Includes Information on water sources, drinking
water regulations, monitoring requirements, levels of any detected contaminants, and additional
educational Information. The WQCCR Is designed to help consumers make informed choices that
affect their health, educate consumers about the challenges of delivering safe drinking water, and
highlight the importance of conserving and protecting this valuable resource,
'-�'of re past �yeaYsrStraightlifre' Coiiiniuli' 1� 'a�l�hs'"h`a "s "'aifrli^ed=wiiT °Elie �lt�'fo-p`rorfidc� Phis ^anrnlaP `° ' -���
report and has helped the Cityfulfill this mandate, For the first time in 2012, the City was able to
"go green:' and meet its requirements with a paperless alternative, Straightline Communications
designed, produced and launched www.SantaAnaCCR era, making available the 2012 CCR online as
well as electronically. Straightline Communications also assisted the City in meeting its notification
requirements and "good faith" efforts to ensure water customers and all other consumers of Santa
Ana water are informed about the WQCCR, its expected date of release, and how they can obtain a
copy of the report. These special communications have included announcements on water bills and
in other City newsletters, bill stuffers, bus shelter ads /posters, and press releases.
Page 13
S I, PROPOSAL
City of Santa Ana I Water Resources Division
01- 06.2015 to 12 -31 -2015
Implementation Plan:
1, SL will conduct, obtain, and analyze data from various sources to ensure and provide current
Information regarding water regulations and any variances for California pubic water suppliers.
This Incudes obtaining and carefully reviewing the CCR Guidance Manual (a document released
each year by the California Department of Public Health Division of Drinking Water and
Environmental Management) to assess changes in report content, format, and distribution,
ensuring the CCR is In conformance with the State regulations and law. SL will also monitor the
Department's websitefor changes In required content such as terms of newly adopted Maximum
Contaminant Levels, Public Health Goals, and other revised regulatory requirements, SL Is
familiar with water quality monitoring regulations for public water systems and has a good
understanding of water quality reporting and notification procedures required by federal and
state regulatory agencies.
2. SL will coordinate all meetings with City staff throughout the term of its agreement. At the onset
of SL's engagement, we will call an initial meeting with the Water Resources Manager, Principal
Civil Engineer, and other City staff to discuss the PWA Water Resources Division's objectives,
projects, programs and initiatives for the year. During the meeting, we will discuss and
recommend specific Content and design themes for the 2014 CCR, as well as refine our
production timeline, Content will Include, but not limited to:
Opening message from the Water Resources Manager or PWA Executive Director
Mandatory Requirements; Information about the City's water system and sources of water
(e.g. ground water, surface water etc.); contacts and a list of opportunities for public
participation in decisions that affect drinking water quality; statement in other languages
about the importance of the report and contact information; definitions of key terms
regarding contaminant data; a key of terms and abbreviations; the centorplece of the CCR: a
":::.-
ale reoftifi levels of "egud andu regulated detected contaminants and —iM
appllcable —a Tier 3 public notice for a monitoring violation or other type of violation or
situation. The CCR also Includes mandatory statements about: drinking water contaminants;
contaminants that may reasonably be expected to be found in drinking water; the risk of
infection for some people who maybe more vulnerable to contaminants; and special
requirements for nitrate, arsenic, and lead.
Articles about the status of California's drought, water and energy conservation tips, other
green Initiatives, ways to prevent source water pollutlon, important public works projects In
development, rebate programs, landscaping tips, water education programs sponsored by
the City, and more.
Page 14
SI, PROPOSAL
City of Santa Ana i Water Resources Division
01- 06.2015 to 12 -31 -2015
Checklists and other helpful tools to detect water leaks; read water meters, ways to save
money on water bills, and list of Important City telephone numbers.
Supporting graphics and photos such as Images of PWA personnel at work, Santa Ana
landmarks, native plants, a California map with its water systems, logos, icons and
infographics, All graphics and images will comply with all copyright rules and regulations.
3. SL will prepare and present an outline of the content along with a design concept. The design
concept will be distinctive, yet maintain the overall CCR branding established two years ago. This
design will be carried throughout the Interactive and web based WQCCR, as well as all special
communications relating to the 2014 CCR,
4. Special communications are designed to Inform customers about the 2014 CCR and Its expected
date of release. SL will (1) develop and coordinate water customer bill messages (electronic and
print); (2) write announcements to be published in City newsletters and local newspapers; (3)
design bus shelter posters and full color bill stuffers promoting the CCR.
5. Upon the City's approval of the CCR content outline and design concept, we will begin working on
the editorial content, which will involve client conference calls, research, Interviews, copywriting,
and editing. Once the editorial content is reviewed and approved by the City, we will submit the
content for translation Into Spanish and Vietnamese.
6. SL will design an 8.5 x 11 PDF report that can be downloaded from santaanaCCR.org and printed
by Santa Ana residents. The design will Include creating new graphics and charts; purchasing
stock photography; stylizing, formatting, and proofing the data tables supplied by the Water
Resources Division; and coordinating additional images from other City departments and water
agencies (when applicable). We will layout two versions: English and Spanish, and will execute
two rounds of client revisions before generating a final draft. The final draft will be submitted to
our proofreader for any typos or minor design Inconsistencies, which will be corrected or
of tha"t'fime Gefare su6h iftmg'to the olierit for flna'f approval:"
7. SL will then focus on updating santaanaccr.orgwith the new CCR information. We will arohive
the previous year's content and create new pages for the 2014 CCR. Updating the site Includes
CMS extension testing and revisions, creation of additional graphics if needed, content proofing,
generation of a new table of contents and changes to the site's navigation. Aside from
completing the online 2014 CCR, we will manage and update the site throughout the year while
provide recommendations to the Water Manager regarding best practices In web design,
technology platforms, and navigation as well as ways to best leverage the site for Important
announcements.
Page 1 5
SL PROPOSAL
City of Santa Ana I Water Resources Division
01.06 -2015 to 12.31 -2015
OTHER PRINTED PROJECTS
SL will design and produce outreach material as well as support all other communications needs of
the Water Resources Division throughout the year. In addition to the special communications
outlined above, SL will:
Write, edit, design, and generate camera -ready art for a range of print collateral such as
letters, direct mail brochures, newsletters, flyers and postcards.
Write and edit press releases for distribution to the media, water- related articles for the
various City newsletters (e.g. Santa Ana Green), and submissions to awards as they arise,
Focus on crafting messaging and branding for the City's various campaigns such as the Prop
218 notification, drought, water conservation, water quality, WQCCR, and water construction
projects. Messaging and brandingwill be used in the production of a variety of promotional
Items, such as campaign branded tee - shirts, pull -up banners and exhibit displays, bus
shelter ads, and water pitchers and carafes.
Producing these types of special projects will involve additional client meetings and /or
conference calls, research, interviews, copywriting, editing, design, creating new graphics,
purchasing stock photography, proofreading, vendor relations, obtaining estimates, and
coordinating with City approved vendors. Not included in the scope of the budget is actual
printing, product purchases, wire services for press releases or other significant
reimbursable costs such as photography.
IIrnP ntafion.P(at):
1. Since details on specific outreach projects have not been clearly identified in the City's RFP, SL
will assess and identify the additional print collateral pieces, press releases, articles and other
written material .I.:n . A c ox liaboraatl on with .t.h- e_Wgte[J esou(c��Jyl�Lp ger, Prjnclppl Civil En ineer� and
other City staff during our initial meeting. We will do the same throughout the year to continue
supporting the City's Initiatives. SL will make recommendations for campaign messaging and
branding to support the City's initiatives for the year.
2. With each project, SL make recommendations for messaging and branding, outline action items,
assign tasks, and develop a specific production timeline.
Page 1 6
SL PROPOSAL
City of Santa Ana I Water Resources Division
01 -06 -2015 to 12 -31 -2015
Summery of Deliverablps
Creation of the Interactive and web based WQCCR
o 12 water related articles
• All required standard and special messages and notices
• All graphics, charts, pictures and other visuals to support the WQCCR design
• Design and layout of the 8.5 x 11 PDF report in English and Spanish.
• Aroh Iving previous WQCCR, web design and programming for new WQCCR, and
ongoing updates to santaanaccr.org
• A total or 24 double sided brochures (or other print formats such as postcards, letters, flyers)
for public distribution on water-related topics
• Atotal of 12 water- related articles to be published in local newspapers, pamphlets and City
newsletters.
• All visuals to support the production of printed collateral and promotional Items.
• A total of 4 different poster concepts per each campaign for the City's bus shelters.
Page 1 7
SL PROPOSAL.
City of Santa Ana I Water Resources Division
01 -06-2015 to 12.31 -2015
TIMELINE
SL has provided a preliminary timeline (schedule) for the production of the WQCCR. AfI schedule for
all else contained in this proposal will be created after specific dellverables and deadlines are
established. Please see the following page for a graphic illustration of the timeline.
DATE MILESTONE
`6 Jan
pttifectStrt�,.;.
8 -Jan
Kick -off Meeting
20' lan
2x415 Com rptjmbAt16h§ plan
25 -Jan
CCR content outline +design Concepts
1 Feb Begin work on`CCR
,• ._, content deUelopmflnt
25 -Feb
Meeting + presentation of work in progress
Fl -Mari
Co4nplete sgac'al CCR cofimunicatiorj
15 -Mar
Tables with data from City due
24 -fylar
C01r`pleta specialOCl; com?tlunica6on'
28 -Mar
Meeting + presentation of PDF report design
7 Apr
fu`s "shelter ad:artwork to vendor
15 -Apr
PDF report revisions
25 -Apr
Meeting +presentatwnofsitedasign •;
7 -May
Finalize site design
na T.5: Sitetest tovals u
7 -Jun
2014 CCR goes live
t Jil
Jffl 1 Mandatory deadline
Page 18
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EXHIBIT S
FEE SCHEDULE
I
FEE AND HOURLY RATE SCHEDULES
Fee Schedule
Following is a breakdown of labor and direct costs per task. These costs make up the total
annual cost of $80,000 ford eliverables outlined In the proposal. Sea the attached
certification and proposal fee schedule,
Project /Task
Not-to-Exceed
Total Amount
Creation of the interactive and web based WQCCR.* Ongoing $14,000
management and maintenance of santannaocnorg
A total of 24 double sided brochures (or other print formats such as $10,000
postcards, letters, flyers) for public distribution on. water-related topics.*
A total of 12 water - related articles to be published in local newspapers, $6,500
pamphlets and City newsletters.
A total of 4 different poster concepts per each campaign for the City's $4,500
bus shelters.*
Attend a minimum of 16 meetings, project management $5,0009
*All visuals to support the production of printed collateral and promotional Items Included.
2015 Hourly Rate Schedule
Hourly rates for all staff and agent classifications that may be assigned to work on this
project are outlined below:
;. �e,„vtl.F,..',rr +:va^,.x. � w :.,,- „;:?. -,-�f A�s"� ,r.5; x,.,.d ..v.r„�r .s.�e.:�. -.:.. �-.. ur.i��r:c:�, .« - .- ..- iw.- .:......- ca�•rx?::,.- m..a- .... -m.; a _.,- .», -�.: i »r �+�...- ...-r: * ".... + -. ^.'R.
Principals and associates providing professional services related to research,
creative development, writing, editing, editorial placement, strategic planning,
general client counsel and meetings eta $17F to h,,,,r
Graphicand web designer ......... ................ ................ ... .... ...................... I ............. ..................... $110 @ hour
Proofreader... ... ............................................... ...... .................................... $75 @ hour
Translator.... .. ............. .................................... .......... ....................... r ....................................... $50 @ hour
EXHIBIT C
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy
# relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its
officers, employees, agents, volunteers and representatives are named as additional insureds
( "additional insureds ") with regard to liability and defense of suits arising firom the operations
and uses performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on
behalf of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or
suit is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been
given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement
effective.)
Effective
Policy #,
Issued to
Countersigned by
10
this endorsement form as a part of
Insured
Authorized Representative
i
.�►CCAR P CERTIFICATE OF LIABILITY INSURANCE
DATE (MMIDD/YYYY)
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
1 03/0412016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTIT'U'TE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed, If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT'
NAME:
Hiscox Inc. d /bfaf Hiscox Insurance Agency in CA
PIJC. N , (888) 202 -3007
520 Madison Avenue
ADDRESS, contact @hiscox.com
32nd Floor
UNSURER(S) AFFORDING, COVERAGE NAICfl
New York, NY 10022
INSURER A: Hiscox Insurance Company Inc 10200
INSURED
INSURER B
DAMAGE TO RENTED
PREMISE$ {Ea accurrence
STRAIGHTLINE COMMUNICATIONS
INSURER ,C
14930 Greenleaf Street
INSURER D
INSURER E:
Sherman Oaks CA 91403
INSURER F:
A
COVERAGES CERTIFICATE NUMBER,: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY D(YYYM POLICY YYY LIMITS
LTR
COMMERCIAL GENERAL UABILITY
EACH OCCURRENCE
$ 1,000,000
CLAIMS -MADE X OCCUR
-
DAMAGE TO RENTED
PREMISE$ {Ea accurrence
S 100,000
MED EXP (Any one person)
S 5,000
A
Y
UDC- 1531232- CGL -16
01/1212016
01/1212017
PERSONAL sADVINJURY
5 0
GEN'L
AGGREGATE LIMIT APPLIES PER
GENERAL AGGREGATE,
s 2 „000,000
PCLICY Iii JE� .� LOC
PRODUCTS - COMPIOPAGG
s SIT Gen. Agg _-
OTHER:
OTHER:
S
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
Ea accident
S
ANY AUTO
BODILY INJURY (Per person)
5
ALL OWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY (Per accident)
S
PROPERTYDAMAGE
Par accident.
S
NON -OWNED
HIREDAUTOS I AUTOS
Is
UMBRELLA LIAR
HCLAIM3-MADE
OCCUR
EACH OCCURRENCE
'.... s
EXCESS LIAR
AGGREGATE
OED RETENTIONS
WORKERS COMPENSATION
AND EMPLOYERS' LIAB➢L1TY Y / N
AN!VPR IETORIPARTNERIEXECUTIVE
OFFVCERIME.MBEREXCLUDED7
(Mandatory in NH)
NIA..
PER OTH-
STATUTE ER
F.L. EACH ACCIDENT
S
._E.L. DISEASE -EA EMP'LOYFEII
S
If Yes, describe under
DESCRIPTION OF OPERATIONS below
_ .....................,. m...,...,... ....._....,........_......._...
E.L. DISEASE - POLICY LIMIT
.....
S
DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required)
The Clty of Santa Ana and its officers, employees, agents, volunteers and representatives each white acting under the direction of The City of Santa Ana are
named as additional insureds.
Lwl i�I�lIh511��a�JAIIJ�'. •le'IeI"glAlWG71lIIJe
The City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701'
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
@ 1989 -2014 ACORD CORPORAT'I'ON. Ali rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
°, o)'I������. Ire"
(MMfDD
"�` lYYYY}
..�►c"R CERTIFICATE OF LIABILITY INSURANCE ATE
1114 r AT 0310412016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
l'il:5aax, Inc. dlbda! hliscoX Insurance Agency in CA PHaNNE E,a,..,, (888) 202-3007__"_, .,..m,.... No.;
520 Madison Avenue AaDDRIESS: contact @hiscox.com
32nd Floor INSURER(S) AFFORDING COVERAGE_ mm ... .. __.... NAM #
...._.._
New York, NY 10022 INSURERA Hlscox Insurance Company Inc 10200
........... . . .......
INSURED INSURER. B
STRAIGHTLINE COMMUNICATIONS INSURER C:
14930 Greenleaf Street I INSURER D:
Sherman Oaks CA 91403
COVERAGES CERTIFICATE NIUIM12FR:
q.1 W 9T$T2 IFRr11 =1401
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT„ TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ......... ........... '.ADDL SUBR ........ - -._ POLICY NUMBER...... ._,m ...4dMO7t�DA'YYYI' MM dYVY LIMITS
LTR
COMMERaIAL. GENERAL LIABILITY
EACH OCCURRENCE
S
..�..
r�'
CLAIMS -MADE � OCCUR
DAMAGE TO RENTED
PREMISES tEa occurrence
MED EXP (Any one person)
! S
PERSONAL 8 ADV INJURY
$
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$
POLICY PRO-
_._..._; L__.__� JECT LOa
PRODUOTS- aOMPfOPAGG
$
OTHER'
$
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
Ea accident
$
ANY AUTO
BODILY INJURY (Per person)
$
ALL OWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY (Perac6dent)
$
PROPERTYDAMAGE
Per acc denl
$
NON- OWNE',D
HIRED AUTOS AUTOS
-..
UMBRELLA LIAB OCCUR....
HCLAIMS-MADE
EAOHOCCURRENCE
S
AGGREGATE
S
EXCESS LIAB
DIED RETENTIONS
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ANYPROPRIET ORlPARTNERfE.XECUTIVE
PER OTH-
STATUTE 1 'ER
E.L. EACH ACCIDENT
_ .............
$
OFFICE WMEM...BER EXCLUDED? [7
N/A
(Mandatory in NH)
E.L. DISEASE. - EA EMPLOYEE:
S I,
If yes describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
1 $
Professional Liability
Each (Claim: $ 1,000,000
A
Y
UDC- 1531232- EC7 -16
01/1212016
01d1212017
Aggregate; $ 1,000,000
DESCRIPTION OF OPERATIONS f LOCATIONS f VEHICLES (ACORD 101, Additional Remarks Schedule, . may be attached if more space is required)
The City of Santa Ana and its officers, employees, agents, volunteers and representatives each while acting under the direction of The City of Santa Ana are
named as additional insureds.
CERTIFICATE HOLDER CANCELLATION "L 61`
The City of Santa Ana
20 CIVIC Center Plaza SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Santa Ana, CA 92701 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY' PROVISIONS.
AUTHORI7.ED REPRESENTATIVE
01988 -20114 ACORD CORPORATION. All riglhts reserved.
ACORD 2.5 (2014101) The ACORD name, and logo are registered marks of ACORD
111
Interinsurance Exchange of the Automobile Club
Mailing Address: P.O. BOX 25001 SANTA ANA, CALIFORNIA 92799-5001
Name and Address of Lienholder or Additional Insured
Policy Number
A 2,00,,f,
CAA078581350
THE CITY OF SANTA ANA AND ITS OFFICERS, EMPLOYEES, NOTICE TO LIENHOLDER
AGENT VOLUNTEERS, AND REPRESENTATIVES ACTING UNDER IN THE EVENT OF CANCELLATION OF THIS
DIRECTION OF THE CITY BINDER, THE EXCHANGE WILL GIVE THE
LIENHOLDER 10 DAYS' WRITTEN NOTICE OF
20 CIVIC CENTER PLAZA, SANTA ANA CA 92701 CANCELLATION.
Loan Number'.
The Interinsuranoe Exchange of the Automobile Club hereby acknowledges itself bound to the named insured for the coverages specified in the
schedule subject to all the provisions of the Exchange's applicable policy form. The issuance of a policy to the named insured or, if a policy is in force,
the issuance of an endorsement covering the automobile, boat or trailer described herein shall void this binder. A pro rata premium charge computed for
the term of coverage in accordance with the current rates of the Exchange in effect at inception of the bander will be made unless such a policy or policy
endorsement is issued. This binder shall not be construed to afford cumulative insurance with any existing policy.
Name of insured: LINDA OHANLON
DESCRIPTION OF AUTOMOBILE, BOAT, OR TRAILER
Car No.
Year
Trade Name
Type of Body or Boat
Identification Number
3
2014
INFI
OX70 V6
JN8CS1MU0EM451234
10
Medical Payments
$ each person
10
AUTOMOBILE INSURANCE
LIMITS OF LIABILITY
indicates coverage bound and afforded,
Car # 3
Car #
Bodily Injury Liability
$ thousand dollars, each person
$ thousand dollars, each occurrence
Property Damage Liability
$ thousand dollars, each occurrence
10
Medical Payments
$ each person
10
El
Underinsured/Uninsured Motorists
Not Less Than $15,000 each person/$30,000 each accident
10
El
Comprehensive (incl. Fire and Theft)
(a) Actual Cash Value less $ 500 deductible
10
11
(b) Limit of Liability of $ less $ deductible
El
❑
Collision
[0 Uninsured Deductible Waiver
(a) Actual Cash Value less $ 500 deductible
1Z
11
(b) Limit of Liability of $ less $ deductible
El
El
Uninsured Collision
1:1
El
WATERCRAFT INSURANCE (Boat)
LIMITS OF LIABILITY
indicates coverage bound and afforded,
Bodily Injury Liability and Property
Damage Liability
Thousand Dollars, each occurrence
Actual cash value not to exceed Limit of Liability of
$ less $ deductible
Physical Damage
Effective Date of Binder: 03/03/2016 12:01 A.M. Pacific Standard Time
This binder shall expire 30 days from the effective date or may be cancelled by the named insured at any time during such 30-day period, The Exchange
may cancel this binder by mailing to the named insured at the address shown above written notice stating when, not less than 10 days thereafter, such
cancellation shall be effective, The mailing of such notice shall be sufficient proof of notice.
District Office: PMGLA A CSC Management Services, Inc,
By: Chane6 ATTORNEY-IN-FACT
(Authorized Representative)
&
30510 112110)