HomeMy WebLinkAbout22A - SPEC - CHAMBER CAMERAS UPGRADESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 21, 2015
TITLE:
CONTRACT AWARD TO
CALIFORNIA MEDIA
SOLUTIONS FOR COUNCIL
CHAMBER CAMERAS AND
CONTROL ROOM UPGRADES
(SPEC. NO. 15 -018)
{STRATEGIC PLAN NO. 1, 2B; 2,3C)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
eT.-¢•
❑ As Recommended
❑ As Amended
❑ Ordinance on V'Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
Award a contract to California Media Solutions for the purchase of video cameras and control
room equipment for the Council Chambers, in an amount not to exceed $38,100, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City of Santa Ana Council Chambers is the hub of government access programming for the
greater Santa Ana community. Twice a month, regularly scheduled City Council meetings take
place in this forum. The meetings are broadcasted on the City's Cable Channel, CTV3 and online
using the Granicus platform, which enables viewers to watch at their own leisure as well as on
DVDs available for check -out at the Santa Ana Public Library. City Council meetings, as well as
important town hall or other specially - scheduled meetings, are Santa Ana residents' and
business owners' primary source of information for municipal governance. Access to these
meetings via multiple outlets is the key to having a well- informed proactive community.
The current video camera system being utilized is nearly 20 years old. A new high definition
camera installation with control room upgrades will provide optimal viewing from home, online,
and on mobile devices. Providing a Council Chamber fully- equipped with efficient and modern
technology will enhance this experience. Ultimately, this shift in technology offers a committed
approach to the quality of accurate and current information that is newsworthy and of value to the
public.
The notice inviting bids was advertised on March 6, 2015 and offers were solicited. A summary of
the bids and offers received is as follows:
22A -1
Contract Award for Video Cameras
and Equipment
April 21, 2015
Page 2
16 Vendors were notified
11 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
5 Bids received
Bids were received and opened on March 16, 2015 (Exhibit 1). The bid received from California
Media Solutions is responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 Community Safety, Objective #2
(Broaden communications, information sharing and community awareness of public safety
activities), Strategy B (Expand the use of social media platforms such as Facebook, Twitter, Alert
OC, YouTube, Nixle, Crime mapping, smartphone applications and the City website to share
information with the community), and Goal #2 Youth, Education, Recreation, Objective #3
(Expand use of technology as a tool for communication and education in the community),
Strategy C (Review web, social media, and CTV3 services and develop new strategies for more
effective use).
FISCAL IMPACT
Funds are available in the Parks, Rec. & Community Services - CATV Capitol Support (PEG)
account (no. 02113200-66400).
4qe—rardo Mouet
Executive Director
Parka, Rec. & Comm. Svcs. Agency
EG
Exhibit: Bid Abstract
APPROVED AS TO FUNDS AND ACCOUNTS:
{r Francisco Gutierrez
Executive Director
Finance and Management Services Agency
22A -2
Contract Award for Video Cameras
and Equipment
April 21, 2015
Page 3
IFB 15- 018Equipment Upgrade for Council Chamber Camera & Control Room
Bid opened 3 -16 -15 at 2pm
California
B &H Foto &
Media
Electronics
Key Code
Solutions
Corp.
VMI Inc.
Media, Inc.
Inter - Pacific, Inc
CATEGORY 1-
Upgrade
Terminal Gear
$ 3,166.00
$ 3,530.00
$ 3,368.00
$ 3,752.00
$ 4,671.89
CATEGORY 2-
Upgrade
Council
Chamber
Cameras
$ 32,085.00
$ 32,289.75
$ 33,206.75
$ 36,085.55
$ 49,152.35
Tax
$ 2,820.08
$ 2,865.58
$ 2,925.98
$ 3,187.00
$ 4,305.94
Grand Total
$ 38,100.00
$ 38,685.33
$ 39,500.73
$ 432024.55
$ 58,130.18
22A -3
22A -4