HomeMy WebLinkAbout22C - SPE C- TREE PRUNING•
CITY COUNCIL MEETING DATE:
APRIL 21, 2015
TITLE:
CONTRACTS AWARD FOR
CIVIC CENTER TREE PRUNING
SERVICES (SPEC. NO. 15 -014)
(STRATEGIC PLAN NO. 6; 1 B)
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s` Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for annual tree pruning services at the Civic Center area for a one -year period
with provisions for three one -year renewals exercisable by the City Manager, in an annual
aggregate amount not to exceed $78,000, subject to non - substantive changes approved by the
City Manager and City Attorney, with the following vendors:
Vendor: Location:
George Salinas Tree Preservation Placentia
Mariposa Landscapes, Inc. Irwindale
Tree Pros, Inc. Chino
DISCUSSION
The Parks, Recreation and Community Services Agency Park Maintenance Division maintain
1,053 trees and palms in the Civic Center area. Palms are pruned annually and the trees
alternate every year from East of Ross to West of Ross Street. This year tree pruning services
will include the trees West of Ross Street and all the palms in the Civic Center complex. The tree
pruning services contracts will provide annual Class 1 pruning services to maintain the health of
the trees and palms and enhance the safety of Civic Center visitors.
The notice inviting bids was advertised on the City's online bid management and publication
system. A summary of the bid invitations and bids received is as follows:
25 Vendors were notified
6 Vendors attended the job walk
6 Bids received
Bids were received, opened on March 4, 2015, and evaluated (Exhibit 1). The bids received from
the recommended vendors are responsive to the specifications and meet the City's requirements.
22C -1
Contracts Award for Tree Pruning Services
April 21, 2015
Page 2
Staff recommends awarding contracts to the three lowest bidders to allow for competitive quotes
on future jobs. To allow for unanticipated services, an additional $10,000 contingency has been
included in the award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy B (equitably maintain existing streets and associated assets in a state of good
repair so they are clean, safe and aesthetically pleasing for all users.
FISCAL IMPACT
Funds are available in the Recreation and Community Services Civic Center Regular
Maintenance account (no. 07413250 - 62320).
Gerardo Moue
E7fecutive Director
Parks, Rea. & Comm, Svcs, Agency
DS /sp
Exhibit: Abstract of Bids
APPROVED AS)TO FUNDS AND ACCOUNTS:
f Francisco Gu�errez Up-
Executive Director
Finance & Management Services Agency
220-2
Contracts Award for Tree Pruning Services
April 21, 2015
Page 3
ABSTRACT OF BIDS
CIVIC CENTER TREE PRUNING SERVICES (SPEC. NO. 15 -014)
EXHIBIT 1
22C -3
George Salinas
Mariposa
Oakridge Landscape,
Bidder
Tree Preservation
Landscapes, Inc.
Inc.
Location
Location
Placentia
Irwindale
Valencia
Weekdays
$68,000.00
$95,625.00
$239,800.00
Weekends
$68,000.00
$133,500.00
$319,000.00
EXHIBIT 1
22C -3
Treesmith
Bidder
Tree Pros, Inc.
Enterprises
West Coast Arborists
Location
Chino
Anaheim
Anaheim
Weekdays
$69,143.00
$140,000.00
$115,820.00
Weekends
No bid
$10,000.00
$98,820.00
EXHIBIT 1
22C -3
22C -4