HomeMy WebLinkAbout25B - AGMT - TRANSIT TERMINAL RESTROOMSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 21, 2015
TITLE:
AMENDMENT TO COOPERATIVE
AGREEMENT FOR SANTA ANA TRANSIT
TERMINAL PUBLIC RESTROOMS
{STRATEGIC PLAN NO. 5,61
i
"ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 at Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an amendment to the
Cooperative Agreement between Orange County Transportation Authority, County of Orange and
the City of Santa Ana, to provide reimbursement for custodial services at the Santa Ana Transit
Terminal, retroactive to November 1, 2014 through October 31, 2015 in an amount not to exceed
$36,568 and November 1, 2015 through October 31, 2016 in an amount not to exceed $38,724
per year each, for the County of Orange and the City of Santa Ana.
DISCUSSION
The Santa Ana Transit Terminal (SATT) at 400 W. Santa Ana Blvd, Santa Ana, owned by the
Orange County Transit Authority (OCTA), was closed in December, 2008. Effective March 29,
2009, the County, the City of Santa Ana (City), and OCTA approved a cooperative agreement
(Agreement) that enables public access to the restrooms at the SATT whereby the City and
County share operational costs on an equal basis for custodial services. Under the terms of the
agreement, the restrooms are to be made available to the public unless the property is sold or
any of the parties chooses to change the Agreement with a 30 -day notice. Currently, the
restrooms are open from 8:00 a.m. to 10:00 p.m., seven days per week. The restrooms are
cleaned three times daily, between 8 a.m. to 10 a.m., between 1 p.m. to 3 p.m. and between 8
p.m. to 10 p.m. The restrooms are used constantly, and have been helpful in meeting the needs
of the local population.
On July 27, 2010, Amendment No. 1 to the Agreement was executed, increasing the amount the
County and City reimbursed OCTA from $16,631.25 per year to $18,262.50 each to reflect an
increase in the custodial rate. Amendment No. 2 was executed on October 18, 2011, extending
the available hours of operation from 8:00 a.m. to 5:00 p.m. to the current 8:00 a.m. to 10:00
p.m., seven days a week. Amendment No. 3 was executed on April 27, 2012, increasing the
annual obligation for custodial services from $18,262.50 to $20,434 each.
2513-1
Amendment to SATT Cooperative Agreement
April 21, 2015
Page 2
Due to increased janitorial costs, vandalism, and other maintenance issues at the SATT, OCTA
is requesting an increase in the contribution retroactive to November 1, 2014 through October
31, 2015 in an amount not to exceed $36,568 and November 1, 2015 through October 31, 2016
in an amount not to exceed $38,724 per year each, for the County of Orange and the City of
Santa Ana. The amended Agreement will be in effect until October 31, 2016, unless the property
is sold or any of the parties chooses to change the Agreement with a 30 -day notice. All other
terms and conditions of the Agreement remain unchanged.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City to meet Goal #5 Community Health, Livability,
Engagement & Sustainability, Objective #6 (focus projects and programs on improving the health
and wellness of all residents).
FISCAL IMPACT
Funds are available in the General Fund Non - Departmental account (no. 01105015- 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
f'p r Francisco G'Warrez
Executive Director
Finance and Management Services Agency)
Exhibit: 1. Amendment No. 4
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AMENDMENT NO.4 TO
COOPERATIVE AGREEMENT NO. C -9 -0258
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY,
COUNTY OF ORANGE
AND
THE CITY OF SANTA ANA
FOR
PUBLIC RESTROOMS AT THE SANTA ANA TRANSIT TERMINAL
THIS AMENDMENT NO. 4, is effective this day of
2015 by and between the Orange County Transportation Authority, 550 South Main Street, P.O.
Box 14184, Orange, California 92863 -1584, a public corporation of the State of California, acting
on behalf of the Orange County Transit District, (hereinafter referred to as "AUTHORITY "), the
County of Orange, Hall of Administration, 333 W. Santa Ana Blvd., Santa Ana, CA 92701, a
political subdivision of the State of California, (hereinafter referred to as "COUNTY'), and the City
of Santa Ana, 20 Civic Center Plaza, 8th Floor, P.O. Box 1988, M31, Santa Ana, CA 92701, a
municipal corporation (hereinafter referred to as "CITY'). Collectively AUTHORITY, COUNTY and
CITY may be referred to as "PARTIES ", or sometimes individually referred to as "PARTY."
WHEREAS, by Agreement No. C -9 -0258 dated March 24, 2009, as last changed by
Amendment No. 3 dated April 27, 2012, AUTHORITY, COUNTY and CITY entered into a
Cooperative Agreement to open restroom facilities in the Santa Ana Transit Terminal (SATT) for
public use on a temporary basis with certain improvements made to the SATT; and
WHEREAS, COUNTY and CITY agreed to reimburse AUTHORITY for the cost of custodial
services and supplies for the SATT facilities; and
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AMENDMENT NO.4 TO
AGREEMENT NO. C -9 -0258
WHEREAS, AUTHORITY wishes and COUNTY and CITY agree to increase the maximum
financial obligation to cover the expenses for custodial services and supplies;
NOW, THEREFORE, it is mutually understood and agreed to by PARTIES that Agreement
No. C -9 -0258 is hereby amended in the following particular only:
Amend ARTICLE 7. CUSTODIAL SERVICES, Page 6 of 12, line 8, as last changed by
Amendment No. 3 to delete 120,434.00 per year each" and in lieu thereof insert "$36,568.00 per
year each effective November 1, 2014 through October 31, 2015. The maximum financial
obligation of the COUNTY and CITY effective November 1, 2015 through October 31, 2016 will be
increased to $38,724.00 per year each."
The balance of said Agreement remains unchanged.
This Amendment No. 4 to Cooperative Agreement No. C -9 -0258 shall be made effective upon
execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to Agreement
No. C -9 -0258 to be executed on the date first above written.
THE COUNTY OF ORANGE
M
ATTEST:
APPROVED AS TO FORM:
z
ORANGE COUNTY TRANSPORTATION
AUTHORITY
By
Carolina Coppolo
Manager, Contracts and Procurement
APPROVED AS TO FORM:
0
James M. Donich
General Counsel
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CITY OF SANTA ANA
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APPROVED AS TO FORM:
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AMENDMENT NO.4 TO
AGREEMENT NO. C -9 -0258
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