HomeMy WebLinkAbout22D - SPEC - SIDEWALK GRINDING SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 5, 2015
TITLE:
CONTRACT AWARD TO BPR, INC.,
FOR SIDEWALK OFFSET GRINDING
SERVICES (SPEC. NO. 15-030)
{STRATEGIC PLAN NO. 5, 1, C}
ITY MANAGER
RECOMMENDED ACTION
171, ,
I
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1a' Reading
❑ Ordinance on 2 "° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
Award a contract to BPR, Inc„ subject to nonsubstantive changes approved by the City Manager
and City Attorney, for annual sidewalk maintenance for a one -year period expiring April 30, 2016,
with provision for three one -year renewals exercisable by the City Manager and City Attorney, in
an amount not to exceed $170,000 each year.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for maintaining the
sidewalks of Santa Ana. Staff evaluates the condition of the sidewalks and identifies uneven
surfaces and cracks that may pose a risk to pedestrians. Offset grinding is the preferred method to
repair uneven surfaces caused by underlying tree mats or soil depressions that raise or sink
sidewalk areas. Public Works repairs approximately 2,000 sidewalk hazards annually using offset
grinding. Parks, Recreation and Community Services Agency also use this method to address
trip /step hazards within the parks, bike trail system, the Santa Ana Zoo, and the Civic Center area,
A notice Inviting bids was advertised on March 30, 2015, on the City's online bid management
and publication system, A summary of the bid invitations and bids received Is as follows:
12 Vendors notified
7 Vendors downloaded the bid documents
3 Bids received
Bids were received and opened on April 15, 2015, and evaluated (Exhibit 1). The bid received
from BPR, Inc., Is responsive to the specification and meets the City's requirements.
22D -1
Contract Award for Sidewalk Maintenance
May 5, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $150,000 are available in the Public Works Roadway Maintenance
account (02917660- 62300) and $20,000 in the Recreation and Community Services Park
Maintenance account (1113250 - 62320).
re Mousavipour
Executive Director
Public Works Agency
FM /PG /sp
Exhibits: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
22D -2
ABSTRACT OF BIDS
SIDEWALK OFFSET GRINDING SERVICES (15 -030)
California
Bidder BPR, Inc. Concrete Grinding
Location Port Hueneme Paso Robles
Terms Net 30 Net 30
Total $105,050.00 $116,550.00
EXHIBIT 1
22D -3
Extreme Pressure Systems
Camarillo
Net 30
$119,500.00
22D -4