Loading...
HomeMy WebLinkAbout25I - AGMT - AUTO METER INFRASTRUCTUREREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 5, 2015 TITLE: AGREEMENT WITH BLACK AND VEATCH FOR AUTOMATED METER INFRASTRUCTURE FEASIBILITY STUDY AND PROJECT IMPLEMENTATION PLAN, RFP NO. 15 -008 (NON- GENERAL FUND) (STRATEGIC PLAN NO. 6, 1, C) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on tat Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Black and Veatch Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to perform a feasibility study and prepare a project implementation plan for the Automated Meter Infrastructure project, for the one -year period expiring May 5, 2016, with provisions for a one -year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $50,000 annually plus a 10% contingency during the term of this agreement. DISCUSSION Approval of this recommended action will allow the City to proceed with the planning stage of the Automated Meter Infrastructure (AMI) project as identified in the City's Capital Improvement Plan by preparing a feasibility study. The proposed future AMI project involves, among other things, the change -out of existing, aging, manually read water meters to new smart meters that communicate via radio or similar technology and can be read automatically. The proposed AMI project requires incorporating these meter reads into the City water billing system and may potentially include interactive customer portals. To date staff has reviewed some of the available AMI technology and its potential application, impacts, and benefits for the City. Due to the complexity and costs associated with deploying an AMI project, staff recommends that a consultant with expert knowledge in AMI be retained to prepare a feasibility study and implementation plan. The feasibility study will analyze the costs and benefits of an AMI deployment, the best available technology fit for the City, workforce level of effort required, and an ideal deployment strategy for the City. Performing this study ensures that stakeholder input is incorporated in the planning phase, that potential pitfalls are identified, and that a vetted plan for implementation and deployment is in place prior to proceeding with the project. 251 -1 Agreement with Black and Veatch, Inc., for Advanced Meter Infrastructure Feasibility Study and Project Implementation Plan May 5, 2015 Page 2 The request for proposals was advertised on January 29, 2015, on the City's website and online bid management and publication system. A summary of the proposal invitations and proposals received is as follows: 13 Firms notified 6 Proposals received Proposals were received and opened on February 26, 2015, and were subsequently evaluated by a committee comprised of City staff, a member of the City's Environmental and Transportation Advisory Committee, and staff from the City of Buena Park. In accordance with the RFP, the fee proposals of the top rated firms were opened for comparison purposes. Evaluation results are as follows: Firm Black and Veatch Richard Brady and Associates Excergy Utiliworks Triton AMI West Monroe Partners Location Rating Proposal Fee Overland Park, KS 89.2 $50,000 Fountain Valley, CA 84.4 $49,952 Denver, CO 81.4 $50,000 Baton Rouge, LA 81.1 $49,915 San Francisco, CA 77.8 N/A Chicago, IL 71.2 N/A Staff recommends that Black and Veatch, Inc., be retained for this project. This firm is well qualified, reputable, and has vast experience on similar types of projects and in the broader water utility industry. As this agreement is for professional services, it is not subject to prevailing wage requirements. The annual not -to- exceed amount is based on the proposed fee plus a 10% contingency factor. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. 251 -2 Agreement with Black and Veatch, Inc., for Advanced Meter Infrastructure Feasibility Study and Project Implementation Plan May 5, 2015 Page 2 FISCAL IMPACT Funds are available in the Water Quality and Measurement Fund (Account No. 06017644- 62300). / ) LA�'. read WoUsavlpour Executive Director Public Works Agency FM /NS /RR Exhibits: 1. Agreement 2. RFP 15 -008 3. Black & Veatch Proposal 4. Black & Veatch Fee Schedule APPROVED AS TO FUNDS AND ACCOUNTS: '-�ni� t as L Francisco Gutierrez Executive Director Wl- Finance & Management Services Agency 251 -3 251 -4 CONSULTANT AGREEMENT THIS AGREEMENT is made and entered into this 6th day of May 2015 by and between Black and Veatch Management Consulting, a California Corporation, (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of engineering, water utility systems and financial analysis to provide professional support in developing a feasibility study for Advanced Metering Infrastructure (AMI) technology. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Consultant shall perform those services as set forth in Exhibit A to this Agreement. 2. COMPENSATION City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The total sum to be expended under this Agreement shall not exceed $50,000.00 plus a 10% contingency during the term of this Agreement. b. Payment by City shall be made within forty -five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3, TERM This Agreement shall commence on the date first written above and terminate on May 5, 2016, unless terminated earlier in accordance with Section 15, below. The term of this Agreement may be extended upon a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an Independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance Exhibit 1 _I- 251 -5 and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Consultant shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit C upon execution of this Agreement. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. _2- 251-6 (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates shall state that policies shall not be canceled or reduced in coverage or changed in any other material aspect by Consultant without thirty (30) days prior written notice to the City. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal Injury, including death, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, Including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. ' 1te* 7W Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. -3- 251-7 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually; electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. Moreover, Consultant warrants that it has no financial interest or other interest in any AMI technology vendor, manufacturer or other party being evaluated by this agreement and subject of potential future award by City. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Fax 714- 647 -6956 With courtesy copies to: and Public Works Agency -- Executive Director City of Santa Ana — Ross Annex — 0 Floor 20 Civic Center Plaza (M -21) P.O, Box 1988 Santa Ana, California 92702 Fax 714- 647- 5622 City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 647 -6515 -4- 251-8 To Consultant: Black and Veatch Corporation 11401 Lamar Avenue Overland Park, KS 66211 Fax A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report Issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. -5- 251-9 16. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorne B. Jose a doval Chie A sistant City Attorney CITY OF SANTA ANA DAVID CAVAZOS City Manager -6- 251 -10 RECOMMENDED FOR APPROVAL: FRED MOU5AVIPOUR Executive Director Public Works Agency BLACK AND VEATCH Robert E. Welch Vice President Tax ID -7- 251 -11 EXHIBIT A SCOPE OF SERVICES _g_ 251 -12 City of Santa Ana Public Works Agency I ADVANCED PiIETERIi4G INFRASTRUCTURE FEASIBILITY STUDY PROJECT PLAN Project Approach and Scope of Services Black & Veatch's approach is to review the City's current situation and requirements, evaluate the results and effectiveness of both the AMR and AMI systems, access the relevant market - leading solutions, evaluate available options and scenarios and recommend the appropriate actions for the City to pursue. Our approach also includes cost of ownership review for the use of each smart meter technology as well as ease of use to include the operation efficiencies gained. Black & Veatch will evaluate, analyze, and recommend the viability of using Smart Meter technologies to improve leakage and pressure management; streamline water distribution operations and maintenance; streamline water quality monitoring; and improve productivity and efficiency through less truck rolls while enhancing customer service. Smart meter technology is a fully integrated set of products, solutions and system that enable water utilities to: Remotely and continuously monitor and diagnose problems, pre- emptively prioritize and manage maintenance issues, and remotely control and optimize all aspects of the water distribution system using data - driven insights. ': Provide customers with the information and tools they need to make informed choices about their behaviors and water usage patterns. r Provide the cost benefits of using smart meter technologies for production, distribution, meter shop and customer service. _:' Evaluate the use of such technology within the following categories: Leakage and Pressure Management - Reduction in leakage levels by precise detection of leaks; predictive modeling to estimate potential future leaks and pressure management, reduce water waste, reduce leakage detection costs, service disruptions and lost productivity. This solution requires the use of flow sensors to gather data, analyze the data using algorithms to detect patterns that could reveal a leak in the distribution system, and provide real -time data on the location of a leak. In addition, pressure sensors and pressure - regulating values can allow for automated feedback and controls to ensure that pressure does not reach a level high enough to cause a pipe burst. Water Quality Monitoring - Automatic water sampling, testing and quality monitoring; reduction in costs from labor and truck rolls for manual sample collection. Distribution Operations and Maintenance - Real -time, automated valve shutoff to facilitate flow redirection and shutoffs; 0 &M related truck rolls. Water Meter - Determine appropriate water meter to purchase based on smart meter requirements. Reduce the number of truck rolls for field activities such as disconnect /connect meter, high bill investigations, and bill adjustments such as underground leaks and pool credits. The approach outlined above provides an overview of the critical tasks we believe will best achieve a successful smart meter program for the City. While Black & Veatch has performed a significant number of similar engagements, each utility has unique issues and circumstances. Each project is tailored to meet the specific needs of the utility; therefore, our approach will be similarly customized s,ACII& /• A! - 251 -13 City of Santa Ana Public Works Agency i ADVANCPD NIETERNG INFRASTRUCTURE FEASTBiu r,I STUDY for the City. Black & Veatch's approach to the development of an AMI Feasibility Study for the City will leverage the significant experience that we have in performing similar work and our deep knowledge of industry best practices. Our proposed approach is comprised of the following seven tasks: 1. Project Planning and Kickoff 2. Information Gathering and Analysis 3. AM[ Opportunity Assessment 4. Technical Infrastructure and Arch itecture S. Business Case Development 6. Project Design and Implementation 7. Final Report and Presentation Task 1: Project Initiation and Kickoff This first task includes refining the project schedule, scope of services and deliverables, as well as identifying the internal City staff and resources that will participate in the various project activities, the timing and scope of their involvement and how to best engage them. It also identifies the existing documentation on the City's systems, business processes and IT architecture, resource management and costs that are necessary to perform the required scope of work. Deliverables: >? Project Plan, defined scope of services, and specific objectives List of requested documentation to be collected or reviewed Task 2, Information Gathering and Analysis This task involves identifying the broad range of information that Black & Veatch would like to obtain to support the work. This task includes the review of the requested information, discussions with City staff and the identification of what is actually available. We will obtain the information for the City and perform a preliminary analysis to identify gaps or missing information that will require further investigation or result in the need to matte assumptions based on industry experience. The types of information or documents that may be requested include the following: AMI /enterprise vision, goals and objectives Strategic business plans and summaries of strategic City initiatives Prior AMI analysis and business process models, if applicable Organizational chart and overview of departmental responsibilities, including staff associated with meter reading and billing functions Cost information for meter, operational and customer service work processes that will be defined and that will be impacted by AMI Enterprise application architecture designs /diagrams Planned capital projects Current meter equipment (quantities specifying type, volume throughput, size, and age) and any available cost information Leak detection information including previous investigation and plans Field automation plans Data management process and requirements System and customer water usage information qi„< & Jc,F.,] I 251 -14 City of Santa Ana Public Works Agency I ADVANCED NIETERING INFRASTRUCTURE FEr \SIBII_ITY STUDY Maintenance, disaster recovery and IT security plans Approved equipment vendor list Business process definitions and flows Facility information of City assets that can be leveraged for AMI Recently completed internal technology assessments M Cyber and physical security documents IT /information system standards, infrastructure, plans and costs (including implementation, and maintenance) Deliverables: = i Spreadsheet of information obtained and reviewed Task 3: AMI Opportunity Assessment To gain the maximum value from the use of AMI, It is necessary to understand how the City currently performs various work processes to identify opportunities to improve, modify or eliminate various manual processes. Black & Veatch will examine the meter -to -cash process as well as business processes and work methodology in meter operations, customer service, finance and billing and other key areas. The goal is to develop a comprehensive assessment of the current state on which a future AMI - enabled City water utility model can be developed. Black & Veatch will perform this work by interviewing City personnel. We believe that a single trip to Santa Ana over the course of several days will provide the required opportunity to engage and obtain the necessary information. We will perform any follow -up conversations, or initial discovery conversations with those missed during the visit, via conference calls. The information gathered in this phase will inform the capabilities that the City requires from an AMI solution and form the basis of the financial analysis. Deliverables: Document City's key requirements for AMI Identify the core benefits of AMI Task 4: Technical Infrastructure and Architecture Black & Veatch possesses a deep understanding of the Water AM[ solutions available in North America —and their respective status or deployment in the market. We will leverage this knowledge and couple it with the information gathered in the previous tasks to identify the potential AMI solutions for the City; consideration of geography, features and capabilities, and ability to integrate into other City initiatives will be discussed. Smart meter technology is often seen as only a metering project. The significant potential for improved customer service, reduced operating costs and improved efficiencies, and improved water management capabilities are frequently overlooked or unrealized. Linking the potential capabilities of AMI solutions to the City's organizational goals helps to frame these perspectives. We find that a short working session for City staff on the current landscape of water AMI vendors, how their solutions differ, and how they are being used is valuable. Deliverables Overview of Water AMI solutions in the North American marketplace Recommendations for the City on optimum solution needs 251 -15 City of Santa Ana Public Works Agency. I ADVA,N 3METERIvI INFRASTI.KTIIRE FLA SO I 1 STUDY Task 5: Business Case Development Black & Veatch will compile the information from the prior tasks and use our established methodologies and industry knowledge to develop preliminary business case analyses. These analyses will focus on impacts to utility costs and consumer behavior, opportunities for improvements to service delivery, and potential improvements in water loss management. The business case development performed here will inform the recommendations ultimately provided. With more than two decades in the utility and automated metering sectors, Black & Veatch will use its established models, frameworks, and templates for AMI strategy, benefits capture, cost forecasting, and business case development to help accelerate the project schedule and confirm the accuracy of our findings. Because we believe that consistency of information is a Ivey component of project success, we will use these developed frameworks to enable full traceability of the chosen solution(s) through requirements and benefits identification; technical specifications; and evaluation criteria and selection. Our established methodologies, processes, tools and frameworks enable us to perform our work in the most cost- effective manner and to optimize the use of City resources and valuable time. Examples of our numerous methodologies include the following: �J AMI Cost /Benefit Model AMI Benefits Model and Benchmarks AMI Total Cost of Ownership Business Case Model Deliverables: Total cost of ownership model results that identify the high level costs and benefits of AMI Assumptions and definition of potential AMI project that underlies the analysis Task 6: Project Design and Implementation Based on the information obtained in the previous tasks, Black & Veatch will identify relevant and appropriate options for the City to evaluate that are determined to meet its requirements, support the benefits identified and result in the optimum implementation approach. There are various options available to the City to procure and implement AMI. Procurement options include how to engage the vendor community and the roles of the various service providers and project participants. Implementation planning is critical to help ensure that the replacement of the City's approximately 44,000 meters is performed in a seamless fashion that does not negatively impact customers or operations. And all of this must be done in a way that integrates into City initiatives and operations, We will identify available implementation scenarios as part of the business case development in order to develop base cost scenarios, and this task will help us flush those out in more detail and provide specific recommendations. Task is Final Report and Presentation This final task involves assembling the key components of the prior tasks into a comprehensive and coordinated assessment and set of recommendations for the City on the feasibility of AMI and how to implement AMI to its advantage. Black & Veatch will produce a draft report and circulate for internal comment to the core City team that has been engaged in the process to verify that all essential topics are covered and that Black & Veatch has properly interpreted the information provided. Upon revision and finalization of the report, Black & Veatch proposes a meeting be scheduled for Black & 251 -16 City of Santa Ana Public Works Agency I ADVANCED ib�� ?EN1Pr; itlP�si57u,iJ, ?URt r- Ea.S�3ll 't SIU��Y Veatch and City staff to present the results and recommendations to the appropriate City management and other appropriate stakeholders. Deliverables: Final AMl Feasibility Report Presentation of Results and Recommendations We are confident that the above approach will result in a complete and effective feasibility study for the City of Santa Ana, Project Schedule Black & Veatch suggests the following project schedule to accomplish the proposed work within the three (3) month timeframe expressed in Addendum #1 to the RFP. We assumed a contract award date of April 7, 2015, based on the RFP with a one (1) week lag from award date to project kickoff meeting. A delay in the award date would delay the schedule start date, but the overall estimates for task completions should not be affected. o a ® a' r Contract award Date 7 -Apr Project Planning and Kickoff 14 -Apr . Information Gathering and Analysis 1 -May AMI Opportunity Assosment 8 -May Technical Infrastructure and Architecture 22 -May Buslness Case Development 5-Jun Project Design and Implementation 1Z Jun Final Report and Presentation 24 -Jun Black & Veatch has found that a key determinant of the length of an AMC feasibility study engagement is often the availability of the utility resources. Please note that our proposed project schedule assumes that the key and necessary City resources and information will be available to support the proposed schedule. Additionally, in the event that the project team is able to move more rapidly through the tasks, the project will accelerate accordingly. R t ► f k R Black & Veatch and City of Santa Ana successfully executed a contract dated October 17, 2011 (Referenced Agreement). If Black & Veatch is the successful bidder, we propose to use the Referenced Agreement as a model to create a new contract. Black & Veatch is confident that a mutual agreement can be reached in a timely fashion to meet the needs of the current scope of services identified in your RFP. It is understood that, upon your acceptance of this proposal from Black & Veatch, both parties agree to use reasonable diligence to negotiate a mutually acceptable definitive written contract with respect to the work described in this proposal. However, until we receive a fully executed, mutually acceptable definitive written contract, Black & Veatch will not perform any work on behalf of the City of Santa Ana related to the scope of work proposed herein. 251 -17 EXHIBIT B FEE SCHEDULE ( ®R) RATES AND CHARGES _9_ 251 -18 EXHIBIT "B" EXHIBIT C CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on a total fee to complete the project as described in Exhibit A. The lump sum total fee, as identified hereon, shall be broken down on a separate sheet by employee hourly rates and projected hours to complete the project as described. The fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, sub - consultants (as necessary), overhead, incidental supplies, travel, mileage, and fuel. The Consultant shall submit invoices to the City on a monthly basis based upon an employee hourly rate as submitted with this Exhibit. Lump Sum Total Fee for Services as described in Exhibit A, Scope of Services $50,000.00 Proposer shall attach a separate hourly rate schedule with hourly rates far staff per lob classification See attached. Black & Veatch Corporation 1 -913 -458 - 2000; 913- 458 -2030 (t) LEGAL NAME OF COMPANY - PHONE AND FAX NUMBERS 11401 Lamar Avenue, Overland Park, KS 66211 BUSINESS ADDRESS Robert Welch Vice President PRINTeDNAME OF AUTHORIZED AGENT TITI F THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE, -- — — - -- - - - - -- ---- �,e,,. Rf P 0#15 -00© — Advanced Metering Infrastructure Feasibility Study Page 18 251 -19 EXHIBIT "B" City of Santa Ana Public Works Agency: P,:E ILP ii III; ,n'fI Iuk)EEA _,I IY Sl UDII Supplement tO Exhibit C: Proposers Certification and Proposal Item Pricing As instructed on Exhibit C of RFP #15.008 for Advanced Metering Infrastructure Feasibility Study, this page contains a break -down of Black & Veatch's lump sum total fee ($50,000) by employee hourly rates and projected hours to complete the project as described. This fee Is inclusive of all costs, including but not limited to, direct and indirect costs for labor, sub - consultants (as necessary), overhead, incidental supplies, travel, mileage and fuel, We agree to submit invoices to the City on a monthly basis based upon an employee hourly rate as submitted with this Exhibit. HOURLY RATE SCHEDULE Larry Chalupsky Principal Consultant $265 110 $29,150 Kevin Cornish, PE Executive Consultant $310 8 $2,480 Andrew Chastain - Howley, Senior Consultant $310 16 $4,960 Deborah Bradbury Principal Consultant $165 32 $8,480 The total estimated labor costs are $45,070 with the additional $4,930 being travel expenses for the trips identified below. TRAVEL AND OTHER COSTS Travel costs are includes[ in the lump sum bid for this work, given the assumptions below: One (1) on -site kickoff meeting with two Black & Veatch personnel attending. One (1) series of on -site information gathering meetings held on consecutive days, attended by one or two Black &Veatch resources. One (1) on -site final report delivery and presentation meeting with two Black & Veatch resources. All other meetings, discussions, updates and preliminary report discussions will be held via conference call. 251 -20 EXHIBIT C ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional Insureds ( "additional insureds ") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other Insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective this endorsement form as a part of Policy # Issued to Named Insured Countersigned by Authorized Representative -10- 251-21 251 -22 REQUEST FOR PROPOSALS (RFP) FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY KEY RFP DATES: Issue Date: Proposal Due Date: Projected Award Date: RFP # 95 -008 CITY OF SANTA ANA Santa Ana Public Works Agency 220 S. Daisy Ave., Building A Santa Ana, CA 92703 Rodolfo Rosas, P.E. Senior Civil Engineer (714) 047.3379 Office (714) 047 -3345 Fax rrosasesanta- ana.ora Executive Director Public Works Agency January 25, 2015 February 26, 2015- 3:00 pm. April 7, 2015 Exhibit 2 RFP #15 -008 — Advanced I it g J tructure Feasibility Study NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms to provide Advanced Metering Infrastructure Feasibility Study. Responses to the Request for Proposals (RFP) will be accepted until 3:OOPM on February 26, 2015 . If further information is required, contact Rodolfo Roses at (714) 647 -3379 or rrosas(a )Santa- ana.org All notifications, updates and addenda will be posted on the City's current RFP Bid page at www,planetbids,com /portal /portal.cfm ?CompanylD= 20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. MAILED, DELIVERED BY HAND, or COURIERED proposals will be accepted as follows: City of Santa Ana Attn: Rodolfo Roses Public Works Agency City Corporation Yard, Bldg A 220 S. Daisy Avenue Santa Ana, CA 92703 It is the responsibility of the proposer to ensure that any proposals submitted shall have sufficient time to be received by the City of Santa Ana prior to the proposal due date and time. Questions regarding this Request for Proposals shall be made in writing via e-mail to Rodolfo Roses at rrosas@santa- ana.oro. The receiving time in the Public Works Agency, 220 S. Daisy Avenue, Santa Ana, CA 92703 Dispatch Office, Building A, will be the governing time for acceptability of proposals. Late proposals will NOT be considered and will be returned to proposer unopened. Telegraphic, electronic, and facsimile proposals will not be accepted. ONLY SEALED RFP RESPONSES ARE ACCEPTABLE. DO NOT E -MAIL RFP RESPONSES. DO NOT FAX RFP RESPONSES. RFP #15.008 —Advanced Metering Infrastructure Feasibility Study Page 2 251 -24 a CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY TABLE OF CONTENTS PAGE 1, INTRODUCTION 4 11. PERIOD OF CONTRACT 4 Ill. OPTION OF RENEWAL 4 IV. FISCAL NONFUNDING CLAUSE 4 V. SCOPE OF SERVICES 4 VI. GENERAL INFORMATION 5 VII. PROPOSER RESPONSIBILITIES 5 VIII. LICENSE REQUIREMENTS 5 IX. INITIATION /KICK OFF MEETING 6 X. CITY BUSINESS LICENSE 6 XI. ADDENDA 6 XII. RULES FOR PROPOSALS 6 XIII. E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS 6 XIV. SUBMITTAL INFORMATION AND DEADLINE 6 XV. SUBMITTAL REQUIREMENTS 6 XVi. CONTRACTOR SELECTION - PROPOSAL AND EVALUATION 8 XVIL PUBLIC RECORDS 8 XVIII. PROTESTS 8 XIX. INSURANCE REQUIREMENTS 9 EXHIBIT A - SCOPE OF SERVICES 10 EXHIBIT B - SAMPLE AGREEMENT 12 EXHIBIT C - PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING 18 EXHIBIT D - OFFERERS REFERENCES 19 EXHIBIT E- PROPOSERS STATEMENT 20 EXHIBIT F - CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR 21 EXHIBIT G - NONCOLLUSION AFFIDAVIT 23 EXHIBIT H - SAMPLE ADDITIONAL INSURED ENDORSEMENT 24 RFP #15 -008 - kt CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY L INTRODUCTION The City of Santa Ana is seeking qualified consulting firms to develop a feasibility study for Advanced Metering Infrastructure (AM[) technology for the Water Resources Division of the Public Works Agency. The ideal Consultant shall evaluate the workflow efficiencies, communications, responsiveness to customers, integration into the existing financial systems and the cost effectiveness of AMI technology over the City's current meter reading process. A detailed Scope of Work and agreement terms are attached as part of the Appendix II. PERIOD OF CONTRACT Unless earlier terminated as allowed for in the agreement, contract term shall be for a period of one year with an option to renewfor one additional year. Upon completion of the selection process, the selected firm will be awarded a one year contract agreement. The City has budgeted $50,000 for this project. However, the City may, at its discretion, elect to increase the budgeted amount for this project if it is in the best interests of the City. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required insurance documents. The projected contract award date is tentatively scheduled for April 7, 2015 and may be adjusted as necessary. All services provided, and all payments made for services, shall be in accordance with the executed contract agreement. III. OPTION OF RENEWAL The City reserves the right to renew the contract for an additional one year period upon written agreement and mutual consent between the contractor and the City Manager and City Attorney. The contract may be renewed once for a total agreement period of up to two (2) years. IV. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. V, SCOPE OF WORKISERVICES The scope of work may include any and all work efforts related to the City of Santa Ana Advanced Metering Infrastructure Feasibility Study as set forth in EXHIBIT A— SCOPE OF SERVICES. The Contractor shall be an independent contractor capable of providing experienced, RFP #15 -008 — Advanced k 2 knowledgeable and professional staff. The contractor shall be responsive and maintain excellent working relationships with city residents, businesses, governmental officials and City staff. The contractor shall provide adequate staffing level's atall times and adhere to established schedules. VI. GENERAL INFORMATION A. Submittals will not be accepted from Automated Meter Infrastructure vendors, suppliers or manufacturers. The City is seeking an impartial analysis by a third party consultant to evaluate a suitable solution for the City of Santa Ana. Any Automated Meter Infrastructure vendors submitting proposals will be rejected. B. The term of the contract will begin after the contract award by the City Council, C. When determined appropriate, the City will provide information in Its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to herein. D. The proposer shall be responsible for retaining data, records and documentation for the preparation of the required information. These materials shall be made available to the City as requested by the City. E. This RFP does not commit the City to pay costs incurred in preparation of a response to this RFP. All costs incurred in the preparation of the proposal, the submission of additional information, attendance at pre - proposal conference, negotiations with City, and /or any other aspect of a proposal prior to award of a written contract will be borne by the proposer. The City reserves the right to accept or reject the combined or separate components or this proposal in part or in Its entirety or to waive any informality or technical defect in the proposal F. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City, All responses to the RFP shall become property of the City. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act, G. The City reserves the right to reject, replace and approve any and all subcontractors. All subcontractor(s) shall be identified in the response to the RFP and the City reserves the fight to reject any subcontractor(s). Subcontractors shall be the responsibility of the prime contractor and the City shall assume no liability of such subcontractors. VII. PROPOSER RESPONSIBILITIES The selected proposer will assume responsibilities for all services in its proposal. The selected proposer shalt identify a sole point of contact with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. VIII. LICENSE REQUIREMENTS In accordance with Section 3300 of the California Public Contract Code, the City has determined that the proposer shall possess a license in the classification specified in the Notice Inviting Proposals. RFP #1 IX INITIATION/KICK OFF MEETING The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling, X. CITY BUSINESS LICENSE The selected proposer shall be required to obtain a City of Santa Ana Business license within thirty (30) days of selection and must provide a copy to the City projects manager or designee prior to commencing any work in Santa Ana. XI. ADDENDA Any subsequent changes in RFP from the date of preparation to date of submittal will result in an addendum or amendment by the issuing office. Notification of such addendum or amendment shall be effected by posting on City's website, as set forth in the Notice Inviting Proposals. XII. RULES FOR PROPOSALS The signer of the RFP must declare in writing that the only person, persons, company, or parties interested in the proposal as principals are named therein, that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal that it is in all respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full authority to bind the proposer (Exhibits D G), Xlll. E -MAIL COMMUNICATIONS AND INTERPRETATIONSICLARIFICATIONS To facilitate the RFP process, proposers are required to monitor the City's Bid and RFP page at www.oianetbids.com/ portal /portal.ofm ?Comr)anylD =20137. No oral interpretations will be made by the City to any proposer as to the meaning of requirements identified herein, including the Scope of Services and Terms and Conditions. Every request for such an interpretation must be made in writing via e -mail to the project manager no fewer than five (5) business days prior to the date and time set for opening of proposals. Significant Interpretations or clarification will be made by an addendum to this RFP, which will be posted to the website. Addenda may become part of the agreement documents. XIV. SUBMITTAL INFORMATION AND DEADLINE Proposals are due to the City of Santa Ana, at the date, time, and location set forth on the Notice Inviting Proposals. Faxed and e-mail proposals will not be accepted. XV. SUBMITTAL REQUIREMENTS The RFP is intended to assess and evaluate each firm's capabilities as they apply to the proposed project. Submittal of Proposal A. Five (5) copies of the response to the RFP shall be signed by a company official with the power to bind the company. B, One (1) copy of the submittal on a compact disc, USB flash drive or equivalent. RFP #15- 008 — Advanced Metering Infrastructure Feasibility Study 2STe28 C. Structure your proposal to include the Scope of Services response, general time implementation schedule, fees /contract price, and exhibits, Each firm must address each of the following items In Its response to the RFP: A, Statement of Qualifications - In order to maintain uniformity, the Statement of Qualifications must be limited to a MAXIMUM of 20 PAGES (excluding front. and back covers, section dividers and Exhibits D through G), The page limitation includes all appendices, attachments, and supplemental information. The following information Is required: 1. Cover Letter — A letter signed by a principal or authorized representative who can make legally binding commitments for the entity, 2. Firm and Personnel Experience: A profile of the firm's experience; including the names and experience of personnel and subconsultants (if any) who will be providing services. At a minimum, this should include the project manager /principal agent, associates in charge when project manager /principal agent is unavailable, key personnel, and an organization chart. The project manager /principal agent shall be the primary contact person to represent your firm. 3. Previous Project Experience: Proposer shall submit a general description of the previous related work performed in the last five (5) years. Special consideration shall be given to work performed in -a similar community. 4. Project Plan: The Proposer shall submit a project plan that describes their method and process for completing this project. A project schedule shall be included with a suggested timeline for major milestones to be reached. B. EXHIBIT C — PROPOSERS STATEMENT AND PROPOSAL ITEM PRICING A separate sealed fee envelope including proposer's personnel and hourly rates shall be submitted concurrently but under separate cover with the proposal. Costs shall be shown as described under Exhibit C. No fee envelopes shall be opened by City until the final ranking of proposals has been completed. C. EXHIBIT D — REFERENCES — The Proposer shall submit a list of agencies, past and present, for whom you have provided work similar to that identified in this RFP (Exhibit A — Scope of Services) for the last five (5) years. D. EXHIBIT E - PROPOSERS STATEMENT E. EXHIBIT F — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR F. EXHIBIT G — NONCOLLUSION AFFIDAVIT G. EXHIBIT H — SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY H. The proposal must be completely responsive to the RFP. Any exceptions to the requirements of this RFP must be included in the proposal. Such exceptions must be included as a separate element of the proposal entitled "Exceptions and Deviations." The Feasibility Study Executive Director, in his sole and absolute discretion, may authorize or deny any exceptions. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. The City reserves the right to waive minor inconsistencies in submitted Proposals, XVI. CONTRACTOR SELECTION — 'PROPOSAL AND EVALUATION The criteria for evaluating the proposals submitted will take the following items into consideration: 1. Firm Experience (15 %) 2. Personnel Experience (25 %) 3. Previous Project Experience (25 %) 4. Project Plan (35 %) The proposals will be reviewed by a committee of City staff members. The committee will evaluate proposers based on the response to the RFP and the City evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the proposers.. The committee may interview the top tier of proposers and recommend award of the contract to the proposer who will provide the best quality service at minimum cost to the City. The City reserves the right to negotiate pricing and for additional terms. City reserves the right to begin negotiations and enter into a contract without interview or further discussions. The committee will rank the proposers and select the top three (or top tier based on the natural score break). The committee will open the fee envelopes after selection of top tier. The Council recommendation will be based on the evaluation score and proposed fees of the top tier. XVIL PUBLIC RECORDS Proposals will become public record after award of contract. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. XVIII, PROTESTS Any protest must be submitted in writing to the Executive Director of Public Works, City of Santa Ana, 20 Civic Center Plaza M -21, Santa Ana, CA 92701. Protests must be received by the City by 5 :00 p.m, of the 5" business day following posting of the Request for Proposal or the results or Notice of Intent to Award Contract, on the City's website. Hand delivered protests must be provided to the receptionist in the City Hall Annex /Public Works Counter on the first floor of the City Hall Annex. a. The initial protest document shall contain a complete statement of the basis for the protest. b. The protest shall refer to the specific portion of the RFP or winning proposal, which forms the basis for the protest. C. The protest shall include the name, address and telephone number of the person representing the protesting party. d, The party filing the protest shall concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial RFP #15 -008— Advanced Metering Infrastructure Feasibility Study 251110 Interest, which may be adversely affected by the outcome of the protest. Such parties shall include all other proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest. Should a written protest be filed in a timely fashion, a protest hearing shall be held before the Executive Director of Public Works or designee within 10 business days following the City's receipt of protest, or as soon thereafter as may be scheduled. All interested parties may appear and offer testimony at this protest hearing. Formal rules of evidence shall not apply at this hearing, nor shall testimony under oath be required. The burden of proof shall be on the party submitting the protest to demonstrate that' the staff's determination of the best value proposal is arbitrary and capricious,_ or unsupported by substantial evidence In the record. All proposer are advised that if you challenge the City's award of contract in court, you may be limited to raising only those issues you or isomeone else raised at the public hearing described above, or in written correspondence delivered to the Executive Director of Public Works at, or prior to, the public hearing. The Executive Director of Public Works or designee will issue a written decision. If the Executive Director of Public Works or designee determines that a protest is frivolous, the party originating the protest may be determined to be irresponsible and that party may be determined to be ineligible for future contract awards. The procedure and time limits set forth in this paragraph are mandatory and are the proposer's sole and exclusive remedy in the event of protest and failure to comply with these procedures shall constitute awaiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings. XIX. INSURANCE REQUIREMENTS As a condition of, and throughout the term of the contract, the vendor shall have and maintain the Insurance described below. A certificate of insurance, naming the City of Santa Ana as an additional insured, shall be provided to the Buyer before award: Certificate of Insurance (Acord's 25•S form no.) to include: • General Liability -- $1,000,000 each occurrence • Worker's Compensation Within the limits required 'bythe State of California • Automotive Insurance— $1,000,000 combined single limit A notation in the Cancellation clause (in the bottom right hand corner) of the Certificate must be made that the City will be mailed 30 days written notice of policy cancellation and the references "endeavor to" and 'failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" shall be either removed or X'd through. If the vendor allows their coverage to expire or their insurance is canceled at any time during the contract, the vendor shall provide the Buyer with an updated, valid insurance certification. No additional work shall be performed and no payments will be made until adequate proof of insurance is provided. — Advanced Metering Infrastructure Feasibility Study EXHIBIT A, CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY SCOPE OF SERVICES Background. The City of Santa Ana currently operates a water distribution system covering 27 square miles including over 450 miles of water main and over 44,000 water services. The City's existing meters range from 5 /8" to 6" and are made from a variety of manufacturers. Traditionally, all meters are physically read by a City Employee. Description of Services: The Services shall be completed as described below: Advanced Metering Infrastructure Feasibility Study 1. Project Research: The Consultant shall conduct data gathering meetings /interviews, as necessary with the City Meter Shop, Financial division, Water Resources and Purchasing Divisions in order to obtain information and understand the desired outcome and constraints of the Project. The Consultant shall budget for 6 meetings at a minimum for this portion of the project. 2. Advanced Metering Infrastructure System Technologies: The Consultant shall evaluate available Advanced Metering Infrastructure (AMI) technologies and provide feedback with recommendations on the best usable technology given the City's operating environment and constraints. The report shall be limited to evaluations of the fixed network based technology. This evaluation shall also include recommendations to establish criteria to address all of the City's existing meters, the collection system, billing system, staffing and technology issues. The City also anticipates that all existing water meters will be replaced in coordination with deployment of the selected AMI technology. It is assumed that the Consultant shall independently contact the providers of AMI technology to assist in their evaluation, as well as, use their own existing knowledge and experience. The Consultant shall include a survey of water systems that have implemented an AMI system to gather information including, but not limited to, the following: Type of Technology, Data Hosting, Size of the System, Cost, Type of Customer Engagement, Phases of implementation as well as status. In addition, the Consultant shall evaluate any leak detection capabilities and features of AMI systems. 3. Project Assessment: The Consultant shall review and prepare an evaluation of the City of Santa Ana's current business processes and practices for collection of water use data and fees from the meter to the bill payment system. The study will also evaluate the current software applications and information technology needs should an AMI system be implemented. The study shall also establish the basic staffing requirements for implementation, management and usage of any AMI system to be used. The project assessment portion of the study shall also include all regulatory requirements, environmental compliance requirements (i.e. Environmental Impact Reports /Environmental Impact Statements) and logistic requirements necessary to install AMI throughout the City in a phased plan. RFP ##15 -008 - Advanced Metering Infrastructure Feasibility Study 2�i�'2 ,. Size 518" ` Quantity 31 097 5 426 41$5 1 396 1 706 321 152 38 Description of Services: The Services shall be completed as described below: Advanced Metering Infrastructure Feasibility Study 1. Project Research: The Consultant shall conduct data gathering meetings /interviews, as necessary with the City Meter Shop, Financial division, Water Resources and Purchasing Divisions in order to obtain information and understand the desired outcome and constraints of the Project. The Consultant shall budget for 6 meetings at a minimum for this portion of the project. 2. Advanced Metering Infrastructure System Technologies: The Consultant shall evaluate available Advanced Metering Infrastructure (AMI) technologies and provide feedback with recommendations on the best usable technology given the City's operating environment and constraints. The report shall be limited to evaluations of the fixed network based technology. This evaluation shall also include recommendations to establish criteria to address all of the City's existing meters, the collection system, billing system, staffing and technology issues. The City also anticipates that all existing water meters will be replaced in coordination with deployment of the selected AMI technology. It is assumed that the Consultant shall independently contact the providers of AMI technology to assist in their evaluation, as well as, use their own existing knowledge and experience. The Consultant shall include a survey of water systems that have implemented an AMI system to gather information including, but not limited to, the following: Type of Technology, Data Hosting, Size of the System, Cost, Type of Customer Engagement, Phases of implementation as well as status. In addition, the Consultant shall evaluate any leak detection capabilities and features of AMI systems. 3. Project Assessment: The Consultant shall review and prepare an evaluation of the City of Santa Ana's current business processes and practices for collection of water use data and fees from the meter to the bill payment system. The study will also evaluate the current software applications and information technology needs should an AMI system be implemented. The study shall also establish the basic staffing requirements for implementation, management and usage of any AMI system to be used. The project assessment portion of the study shall also include all regulatory requirements, environmental compliance requirements (i.e. Environmental Impact Reports /Environmental Impact Statements) and logistic requirements necessary to install AMI throughout the City in a phased plan. RFP ##15 -008 - Advanced Metering Infrastructure Feasibility Study 2�i�'2 4. Financial Analysis; The Consultant shall include an estimate of operations, maintenance and capital funds that will be needed to implement this project. A full economic analysis will be completed including, at a minimum, a full cost /benefit analysis, revenue recovery and payback, return on investment and net present 'value. Benefits should include, but not limited to, labor savings, reduced injuries, customer service; reporting, etc. The analysis shall include operational costs, managerial costs as well as capital and maintenance expenses.. 5. Engineer's Estimate: The Consultant shall submit an Engineer's Estimate for each type of AM[ system determined to be an option for the City. These estimates should be complete, including costs for all needed equipment, support structures, hardware, software and labor, etc, 6. Rationale and Context: In order to understand if and how AMI may be relevant to the City, the study shall establish a baseline to address the following themes: a, The need to ensure security of water supply; b. The requirement to ensure water is allocated and used efficiently; and c. Evolving regulatory and institutional regulations; and d. Any other themes the Consultant determines to be relevant and significant. The Consultant shall use relevant market information, recent and long term rainfall trends, current political developments locally and regionally and other factors that the Consultant finds applicable. The final report Implementation Options The Consultant shall determine a number of options available for implementation of AMI throughout the City. The options shall include basic descriptions of how AMI would be deployed within the City of Santa Ana water network and be used to help create an AMI implementation plan in the future. The options shall also identify any grant, rebate or other alternative funding sources for implementation of an AMI system that the City would be eligible to apply for and obtain. The implementation options shall also address project planning, budgeting and RFP development for acquisition of an AMI system and be specific for the City's needs. The project planning portion of this task shall also determine whether City forces or a contracted vendor would provide the best value towards the project meter replacements and installations. A schedule for implementation of the project shall be developed based upon maximizing the value of the determined rate of return. 8. Recommendations and Conclusions The Consultant shall summarize all conclusions and recommendations found during the study period. Recommendations shell include the optimal AMI system to implement along with the type and brand of water meter to compliment the recommended system, a baseline implementation plan based upon the options identified in task 7, a summary of the financial analysis as well as an estimated phasing schedule for construction. RFP #15 -008 — WMEM CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY SAMPLE AGREEMENT THIS AGREEMENT, made and entered into this_ day of , 2014, by and between , a sole proprietorship (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City" ), RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of XXXXXXXXXXXXXX B. Consultant represents that Consultant is able and Willing to provide such scheduled and on call services to the City. C. On XXXXX, 20XX, the Water Resources Division of the Public Works Agency issued a request for proposals (RFP) for water resources Advanced Metering Infrastructure Feasibility Study. D. In undertaking the performance of this Agreement, Consultant knowledgeable in its field and that any services performed by Agreement will be performed in compliance with such standards expected from a professional consulting firm in the field. represents that it is Consultant under this as may reasonably be NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows; 1. SCOPE OF SERVICES Consultant shall provide work as described in XXXXXXXXXX. The scope of services is attached hereto as Exhibit A and is incorporated by this reference to this Agreement. 2. DELIVERY OF WORK PRODUCT Consultant shall deliver to City all work product which results from the services provided. Said work product shall be submitted in a hard copy and produced in a form compatible with City's computer system, as agreed between the City's Project Manager and Consultant. In regard to material produced as a deliverable under the Agreement, including, but not limited to, books, reports, plans, photographs, drawings, videotapes, and computer programs, Consultant agrees, for itself and its affected officers, employees, agents, contractors, and volunteer workers, that the authors of all such material, whether copyrighted or not, award to the City, and to its officers, agents and employees acting within the scope of their official duties, as a condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license throughout the world to disclose, publish, translate, reproduce, and use such materials. COMPENSATION RFP 915 -008 — Advanced Metering Infrastructure Feasibility Study 2 R- 4 a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit 'B .attached hereto and incorporated herein by this reference,. The total sum to be expended under this Agreement shall not exceed $XX,XXX.XX annually during the Term of this Agreement:. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures, Payment heed not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. TERM This Agreement shall commence on the date first written above and terminate XXXX (X) years from said commencement date or upon the depletion of the maximum contract amount as stated in Section 3 above, unless terminated earlier in accordance with provisions below. The term of this Agreement may be extended for up to XXX (X) years upon a writing executed by both parties, including the City Manager and the City Attorney for the City. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below; a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the City, its officers, employees; agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self- insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any RFP #15 -008 — Advanced Metering Infrastructure Feasibility Study 251135 employer's liability insurance with limits not less than $1,000,000 per accident, -d, Professional Iiab.1IKy (errors and omissions) insurance; with a combined single limit of not less than $1,000,000 per claim. e, The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (1) Consultant shall maintain all 'insurance required above in full force and effect for the entire period covered by this Agreement, (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (Iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City, f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 7. INDEMNIFICATION To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "indemnified parties ") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a claim; collectively, claims), which may arise from or in any manner related (directly or indirectly) to any work performed or services provided under this Agreement (including, without limitation, defects in workmanship and /or materials) or Consultant's presence or activities conducted performing the work (including the negligent and /or willful acts, errors and /or omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the indemnified parties from any claim arising from the sole negligence or willful misconduct of the indemnified parties. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly #15-008— Advanced M 2 available sources; (b) is, through no fault of the Consultant disclosed in a publicly available .source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons; To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Facsimile: 714- 647 -6956 Copies to: Public Works Agency- Executive Director City Hall — Ross Annex — 41" Floor 20 Civic Center Plaza (M =21) Santa Ana, California 92702 Facsimile; 714- 647 -5622 and City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Facsimile: 714- 647 -6515 To Consultant: XXXXXX Attn: XXXXXX XXXXXXXX XXXXX, XXXXX XXXXX Facsimile: XXX- XXX -XXXX A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address, If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. Em Feasibility Study 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the ;terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other Instrument that are ,inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer; delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination, in such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES RFP #15 -008 — Advanced Metering Infrastructure Feasibility Study 2=38 Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and 'required by the laws and regulations of the United States, the State of California; the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of Its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement, 17, MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify Cityfully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn, b. Ali Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR DAVID CAVAZOS Clerk of the Council City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney CONSULTANT: By: XXXXXXX Ryan O. Hodge Assistant City Attorney XXXXXXXX RECOMMENDED FOR APPROVAL: Title FRED MOUSAVIPOUR Executive Director -- PWA RFP #15 -008 — Advanced Study EXHIBIT C CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests.. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal, Proposal Item Price - Pricing shall be based on a total fee to complete the project as described in Exhibit A. The lump sum total fee, as identified hereon, shall be broken down on a separate sheet by employee hourly rates and projected hours to complete the project as described. The fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, sub - consultants (as necessary), overhead, incidental supplies, travel, mileage, and fuel; The Consultant shall submit invoices to the City on a monthly basis based upon an employee hourly rate as submitted with this Exhibit. Lump Sum Total Fee for Services as described in Exhibit A, Scope of Services $ Proposer shall attach a ion. LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS BUSINESS ADDRESS PRINTED NAME OF AUTHORIZED AGENT SIGNATURE OF AUTHORIZED AGENT DATE E -MAIL ADDRESS THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP #15 -008 — Advanced Metering Infrastructure Feasibility Study 251140 EXHIBIT D CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE. FEASIBILITY STUDY REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to,provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional paces if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer t Address: Contract Amount: Description of supplies, equipment, or services provided: Reference Customer Name: Address: Contract Amount: Description of supplies, equipment, or services provided: Reference Customer t Address: Contract Amount: Description of supplies, equipment, or services provided: Contact Individual: Phone Number: Facsimile Number: Year: Contact Individual: Phone Number: Facsimile Number: Year: Contact Individual: Phone Number: Facsimile Number: Year: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP #15 -008 — Feasibility Study EXHIBIT E CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he /she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required Insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Signed and Printed Name: Title Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP #15 -008 —Advanced Metering Infrastructure Feasibility Study 2 f=42 EXHIBIT F CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows: The contractor shalt not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor; state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. The contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor; or pursuant thereto, and will permit access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally assisted construction /services contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. The contractor shall include the portion of the sentence immediately preceding paragraph 1 and the provisions of paragraphs 1 through 7 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation by a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request that the United States enter into such litigation to protect the Interests of the United States. Feasibility Study 8. 'Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended, no discrimination shall be made in the employment of persons because of race, religious creed, color national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor violating this section is subject to all the penalties imposed for a violation of the chapter. Firm Signed and Printed Name; Title Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP #15 -008 —Advanced Metering Infrastructure Feasibility Study 2 8-44 EXHIBIT G CITY OF SANTA ANA BEQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY NONCOLLUSION AFFIDAVIT NON- COLLUSION.AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7105) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization; or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly Induced or solicited any other proposer to put in a false or sham proposal, and has not directly or Indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested to the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not; directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above noncollusion affidavit is part of the proposal. Signing this proposal on the signature; portion thereof shall also constitute signature of this noncollusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. State of California, County Subscribed and sworn to (or affirmed) before me on this day of , 20_, by proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature Notary Public Seat TWIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. EXHIBIT 'H CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92704; its officers, employees; agents, volunteers and representatives are named as additional insureds ( "additional insureds ") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds.. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Aria, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective , this endorsement form as a part of Policy # Issued to Named Insured Countersigned by Authorized Representative SAMPLE ONLY RFP #15 -008 - Advanced N 2 RESPONSE TO REQUEST FOR PROPOSAL FOR City of Santa Ana Public Works Agency I ADVANCED METERING INFRAS'I'RUCTRE FEASIBILITY STUDY Table of Contents A. Statement of Qualifications Cover Letter ..................................................................... ............................... on letterhead Firm and Personnel Experience ...................................................... ............................... 4 Black & Veatch Firm 9 Project Organization ....................................................................... ............................... 5 Project Team Qualifications ........................................................ ............................... 5 Previous Project Experience ............................................................ ............................... 6 ProjectPlan ............................................................................................. .............................10 Project Approach and Scope of Services ................................ .............................10 ProjectSchedule ............................................................................... .............................14 Exceptions and Deviations ................................................................ .............................14 B. Exhibit C— Proposers Certification and Proposal Item Pricing This section has been provided underseparate cover. C. ExhibitD — References D. Exhibit E— Proposers Statement E. Exhibit F— Certification of Non - Discrimination by Contractor F. Exhibit G — NonCollusion Affidavit r' Each page of this proposal was printed ' on SO %post- consumer recycled content. BLACK & VEATCH I Table of Contents 251 -48 BLACK & VEATCH MEWL BuIlding a WaIrld dF difference: 26 February 2015 Rodolfo Rosas, PE, Senior Civil Engineer City of Santa Ana Public Works Agency City Corporation Yard, Bldg A 220 S. Daisy Avenue Santa Ana, CA 92703 BLACK & VEATCH COMPANY NAME 11401 LAMAR AVENUE, OVERLAND PARK, KS 66211 +1913 - 458 -2489 1 WELCHRE @BV.COM Subject: Black & Veatch Proposal for Advanced Metering Infrastructure Feasibility Study (RFP# 15 -008 Dear Mr. Rosas and Selection Committee Members: Black & Veatch Corporation (Black & Veatch) appreciates the opportunity to submit this proposal to the City of Santa Ana Public Works Agency (City) in support of your Advanced Metering Infrastructure (AMI) Feasibility Study. We recognize that an AMI solution represents an integral part of the development of a forward- looking strategy for the City as it evaluates opportunities to improve customer service and operational efficiency through the application of smart water technologies. We believe we are the ideal business advisor for this project. Throughout our near 100 -year history, Black & Veatch has provided high - quality consulting services to water, electric, and gas utilities across North America. We bring practical knowledge of current and next generation smart metering /AMI technologies and hands -on experience with water services that include non - revenue water control, asset management, metering, conservation and consumption, and leak detection and mitigation. We are fortunate to have worked with the City on its recent water rate study, and we will leverage the knowledge we have developed and our understanding of the City in the successful execution of this project. Our success with utilities similar to the City and our work throughout the North American water industry make us intimately familiar with the potential complexities, challenges and opportunities of an AMI implementation as it relates to cost savings, service enhancements, customer impacts, and integration with existing businesses and IT components. Supporting our strong presence in the smart metering space is our intense focus on the water utility sector. Our consultants apply skills in project management, change management, business case development, process redesign, and system architecture and integration to water utility business functions that range from engineering to operations to IT. We address detailed business and system requirements as well as the "big picture" of what is needed for a successful, enterprise -wide transformation. In short, the depth of skills and breadth of understanding from Black &Veatch help utilities combine the benefits of smart metering with the outputs of other systems to maximize efficiency for the organization and its customers. Attached you will find our proposed approach to the City AMI Feasibility Study project. Our unique characteristics, summarized as follows, are threaded throughout our attached proposal: -! AMI and Smart Water Expertise. Our success spans the design, deployment, and execution of all phases of smart metering solutions, including strategy creation, business case and roadmap development, procurement management, technology assessment, organizational change management, risk management and mitigation, regulatory compliance, security enhancement, system deployment and integration, and other areas associated with transitioning to next generation technologies. 251 -49 26 FEBRUARY 2015 1 PAGE 2 Industry Specialization. We employ professionals who focus exclusively on utility enabling technology implementation, and water operations and delivery. Our involvement has resulted in a depth of understanding of the full range of issues facing water utilities as well as the potential solutions and tools available to solve them. 25 Public Utility Focus. We attribute our success to our customer- orientated business model, project management experience and credentials, and expansive, relevant technical skills developed over thousands of utility engagements. Our work with publicly owned utilities across North America provides us with a systemic, thorough understanding of the hurdles and benefits that municipalities can experience throughout a smart metering opportunity assessment, business case evaluation, solution selection, and implementation. Established Frameworks. With more than two decades of experience with smart metering planning, design, and implementation, we have developed numerous industry - tested frameworks and methodologies that help ensure consistency, reliability and high quality results. Our professionals use these tools to support a wide range of consulting tasks. H Strong References. Our clients support our claim to provide the type of knowledgeable, independent, objective and efficient services that the City is requesting —and we encourage you to contact them. We believe our combined experience with AMI, utility operations and water services set us apart from our competitors. We organized our approach to the Scope of Services into a work plan that we believe will best achieve the City's objectives and scope of services includes in the RFP. By working closely with the City team, Black & Veatch will deliver a thorough AMI feasibility study that maps the business, customer service and financial value that AMI could potentially offer the City. We will map the costs and benefits associated with the implementation of the current smart metering technologies to the City's specific needs for the future. The following summarizes the tasks detailed in our proposal: 1. Project Planning and Kickoff Identify, clarify and gain consensus on the City's business strategies, goals and objectives, and validate the schedule and plans to perform the project work. 2. Information Gathering and Analysis: Gather and review all relevant information to understand the current situation to construct a basis on which to implement AMI. 3. AMI Opportunity Assessment: Review the City organization and operations and identify the impact AMI would have and how best to implement and leverage AMI solutions for the City and its customers. 4. Technical Infrastructure and Architecture: Identify the specific operational and customer benefits of AMI at the City, analyze the costs associated with deploying an advanced meter solution, and analyze the benefits, costs and impacts of the various vendor technical solutions and capabilities enabled by AMI. 5. Business Case Development: Develop high -level system requirements that accommodate the City's sought after AMI benefits to infrastructure, operations, and business processes 6. Project Design and Implementation: Identify the best practices and implementation recommendations for the City to implement a system -wide AMI project, including how to 251 -50 26 FEBRUARY 2015 1 PAGE 3 engage customers and achieve organizational changes and practices that result in obtaining and realizing the stated benefits in the most efficient manner possible. 7. Final Report and Presentation: Prepare a report that combines the above information and provides a roadmap for the City to implement to achieve a successful AMI initiative. While the structure and order of these tasks varies slightly from that as described by the City in its RFP, Black & Veatch believes that this approach represents best practice based on our experience. We believe the following chart best illustrates how our proposed approach is linked to and achieves the specific items the City requests be performed by its consultant. 'Tasks, 1 Plack 9 Veatch Approach Project Planning and Kickoff 2 Information Gathering and Analysts Project Research 3 AMI Opp ortunit Assessment Project Assessment 4 Technical Infrastructure and Architecture AMISygtemTechnologies 5 Business Case Development Financial Analysis Engineer's Estimate 5 Project Design and Implementation Implementation Options; 7 Final Report and Presentation Rationale and Context Recommendations and Conclusions Black & Veatch's specific capabilities, coupled with our extensive industry qualifications, resources, financial strength and collaborative approach, make us the best choice for the City. We offer a customer focus that is responsive, flexible and easy to work with, and we pride ourselves on our track record of customer success and satisfaction from utilities similar to the City of Santa Ana Public Works Agency. We welcome the opportunity to build on our relationship with the City and look forward to discussing our proposal with you in the coming weeks. Should you have any questions or concerns in the meantime, please do not hesitate to contact Kevin Cornish, Water AMI Consulting Practice Lead, at 510 - 691 -3664) or via email at CornishKCazbv.com. Very truly yours, BLACK & VEATCH CORPORATION 4�p6t Robert E. Welch Vice President 251 -51 City of Santa Ana Public Works Agency I ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY A. Statement of Qualifications As instructed, this section of our proposal contains the information required in the order presented in the City of Santa Ana's RFP# 15 -008 for an Advanced Metering Infrastructure Feasibility Study. COVER LETTER Our Cover Letter for this response is provided on Black & Veatch letterhead and contains the signature of Robert Welch, a Black & Veatch Vice President responsible for our AMI business line. FIRM AND PERSONNEL EXPERIENCE Black & Veatch Firm Profile Black & Veatch is a privately held, employee -owned consulting, engineering, BLACK & VEATCH and construction company with more than 10,000 professionals in 110 offices rounded in worldwide. Founded 100 years ago, our firm serves the water, energy, utility, 191511 0 offices worldwide telecommunications, and government sectors. gross As a $3.613 employee -owned firm, Black & Veatch is on the Forbes list of r"AMUP "America's Largest Private Companies." We have been ranked by Engineering 10,300 stdn,t peofeasionuls News - Record as the industry's No. 1 design firm in Telecommunications, the uY. industry's No. 3 design firm in Power and are consistently in th m'€ e Top 10 in �, � � I 77000 Water. Water, We are also leaders in more than 20 categories among design firms, % z ✓,° � acfive contracts contractors and environmental companies worldwide. Our management consulting business provides comprehensive capabilities across all critical infrastructure sectors, including water, electric, oil and gas markets. We lead smart metering and Smart Grid programs across all phases of the technology lifecycle —from visioning and strategy planning through evaluation, design, procurement, deployment, integration and benefits realization. We take pride in our ability to leverage an objective, in -depth understanding of market trends, technology best practices, and existing vendor solutions, delivery capabilities, and constraints, which we use to educate and empower our clients. As a service - focused provider, we offer holistic technology, process and vendor knowledge to develop the most appropriate plans and strategies for unique business conditions. By specializing in critical infrastructure, Black & Veatch is a trusted source for integrated strategy, process and technology solutions for our utility clients. Capabilities that relate directly to your RFP for an AMI Feasibility Study include more than 25 years of developing AMR and AMI business cases and implementing strategic, detailed, smart meter initiatives to utilities. Our holistic knowledge results from implementing multiple projects, ranging from simple, but effective drive -by AMR solutions, to fully scaled utility AMI integrations. Our engagements include developing business cases, risk management and mitigation plans, regulatory strategy, enterprise architecture design, Smart Grid roadmaps, system deployment and integration, and a host of other services. We have extensive experience in architecting, project managing, and technically guiding Smart Grid programs and projects to successful completion. Our success relies on our customer - orientated business model, project management experience and BLACK & VEATCH I A. Statement of Qualifications 251 -52 City of Santa Ana Public Works Agency I ADVANCED METERING INFRASTRUCTURE FEASIBILITYSTUDY credentials, and our broad and deep relevant technical skills developed over literally thousands of utility engagements. Through our direct experience with the design, development, deployment, and integration of advanced metering and automation solutions with back - office systems, we have developed in -depth familiarity of not only the vendor solutions that currently exist in the marketplace, but also the commitments and obligations of individual vendors from a delivery perspective. Our Smart Grid lifecycle and vendor knowledge are characteristics that, we believe, set us above the competition, and enable us to provide a thorough and proactive scope of services. Project Organization Black & Veatch has assembled a team of professionals in our AMI practice —all highly experienced in water AMI and well versed in the development of feasibility studies, vendor technology evaluation, organizational redesign and financial modeling. The Black & Veatch Project Manager will perform the majority of the onsite work and will act as the key contact /principal agent for the City. The other subject matter expert (SME) resources will be leveraged as appropriate to deliver the full range of information required by the City in its Feasibility Study. We believe that the use of a primary consultant supported by these three individuals with slightly varied, but complementary, knowledge will provide the most efficient, comprehensive and cost - effective approach to this project. This approach also enables the City to benefit from more of Black & Veatch's work for other utilities. As part of project initiation, Black & Veatch will work with the City of Santa Ana to confirm our application of this straightforward approach and to verify that key personnel assignments fully align with your requirements. * WOl sewe aSA$a.dare In Chorge !f /w'hen Pdndpol Agent is unav ftahle Project Team Qualifications Each of our proposed project team members has helped develop water metering feasibility studies, business cases, technology assessment, and organization business process redesign efforts for multiple utility companies. Our history with smart grid, smart metering and smart water infrastructure enables us to develop field - tested analytical tools and frameworks that assess business opportunities, define the strategic value and quantify the financial benefits of AMI. The team proposed to support the City in this effort fully understands the potential impact of AMI on service improvements, customer behavior, financial and operational management and systems integration with an existing water network. Each has performed similar scope for utilities in BLACK & VEATCH I A. Statement of Qualifications 251 -53 City of Santa Ana Public Works Agency I ADVANCED METERING IN ERAS -1 RUCTURE FEASIBILITY STUDY California, and two of them reside in California. Brief biographies are provided below. Due to the 20- page limit, full resumes can be provided upon request. Larry Chalupsky, Water AMI SME, BS, Public Administration /Geography -25 years of experience in a broad range of projects and solutions across water and electric utilities, focused on solutions to public utilities. Blends utility operational knowledge and business acumen with an understanding of the marketplace solutions and the ability to develop sound business opportunity assessments and implementation plans. Kevin Cornish, AMI SME, MBA, Marketing and Telecommunications Management; MS, Electrical Engineering (Power Systems); BS, Electrical Engineering /Computer Science -30 years of experience; served as expert consultant on 20+ AMI programs, including reference projects Miami -Dade Water & Sewer Department and South Central Connecticut Regional Water Authority. Focus areas include business case and strategy development. Frequent author and presenter on topics related to AMI and Smart Grid, including numerous articles related to water AMI. Andrew Chastain - Howley, Water AMI SME, M.Phil., Advanced Materials; M.Sc., Mining Geology; B.Sc., Geology —More than 20 years of experience. Recently presented "A Business Case for AMI: Savings and Benefits' at two symposia held by the California Urban Water Conservation Council; has worked on four continents and on AMI and metering projects across North America, including reference projects Miami -Dade Water & Sewer Department and South Central Connecticut Regional Water Authority. Focus area is water loss management including leak detection solutions, meter asset management and district metering. Deborah Bradbury, Business Process and Organizational Design SME, Prosci Certified —More than 30 years of experience in business process redesign, organizational change management and utility operations. Specializes in the people and process aspects of enabling technology projects and brings professional certification that complements the team in ensuring that the all- important organizational issues are identified. PREVIOUS PROJECT EXPERIENCE More than 100 utilities of all sizes have turned to Black & Veatch for help in defining and implementing improvements to meter reading projects impacting millions of households — across water, electric, gas and combination utilities. Black & Veatch is currently supporting more than a dozen utility AMI initiatives across North America. Some projects are just starting, while others are leveraging recently completed AMI deployments to extract additional value and support operational or customer service improvement efforts. Black & Veatch has been exposed to the range of AMI technologies, variations of deployment issues across multiple environments and the complexities of implementing these initiatives within the utility enterprise. We have also completed numerous water planning projects across North America, and have been integral to the analysis and review of metering changes, water loss management and revenue impacts from AMI systems. Table 1 below lists the projects where we have delivered feasibility studies and other services similar to the scope of work outlined in the RFP as well as other aspects of Smart Water and Smart Grid programs. The client names highlighted in bold below are included as reference projects in the Exhibit D, References, section of this document. Following this, in Table 2, are brief descriptions of the relevant work we have performed for similar utilities in the last 5 years. BLACK & VEATCH I A. Statement of Qualifications 251 -54 City of Santa Ana Public Works Agency I ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY Table 1. Black & Veatch AMI Projects Anaheim Public Utilities ■ Burbank Water & Power ■ Central Maine Power ■ Choptank Electric Cooperative ■ ■ Cobb EMC ■ Corsi ■ Colorado Springs Utilities ■ Columbia Power & Water Systems ■ CPS Energy ■ East Bay Municipal Utility District at ENMAX ■ Entergy ■ ■ EPCOR Utilities ■ ■ FirstEnergy ■ ■ Fort. Collins Utilities ■ ■ Guam PowerAuthority ■ ■ Hawaiian Electric Company (HECO).. ■ ■ Hydro One ■ tt JEA (Jacksonville, Florida) ■ Miami -Dade Water& Sewer Department ■ NV Energy a " Oncor(TXU) ■ Pasadena Water & Power ■ BA PECO IN PEPCO Holdings, Inc. N Portland General Electric ■ PPL Corporation ■ San Antonio Water System (SAWS) F San Diego Gas and Electric rJl N3 SaskPower ILP South Central Connecticut Regional Water Authority E=i ■ ■ Southern Maryland Electric Cooperative 0 E3 FU ■ ■ ■ ■ ■ ■ ■ ■ Springfield City Utilities (MO) 0 FT ■. Wester Energy t'3 F-1 IN ■ ■ IN ■ ■ ■ ■ ■ ■ ■ BLACK & VEATCH I A. Statement of Qualifications 251 -55 ■ ■ ■ ■ ■r ■ ■ ■ ■ ■■ ■r ■ ■r ■ ■ ■.:■ ■ ■ ■ ■ ■ ■ ■ ■:111 ■`. ■ ■ ■ ■ ■ ■ ■ IN ■ r ■ ■ ■ South Central Connecticut Regional Water Authority E=i ■ ■ Southern Maryland Electric Cooperative 0 E3 FU ■ ■ ■ ■ ■ ■ ■ ■ Springfield City Utilities (MO) 0 FT ■. Wester Energy t'3 F-1 IN ■ ■ IN ■ ■ ■ ■ ■ ■ ■ BLACK & VEATCH I A. Statement of Qualifications 251 -55 City of Santa Ana Public Works Agency I ADVANCED METERING INFRASTRUCTORE FEASIBI _lJY STUDY Table 2. Relevant Black & Veatch Projects Performed in Last 5 Years 'ado Springs Supported the utility's Smart Grid initiative ies Previously supported integration of multi -c operations systems. ig, strategy, and architecture lectric, water, and gas) AMR Choptank Electric Performed a Smart Grid Technologies Assessment. Evaluated current status of CEC's Smart Grid Cooperative, MD capabilities and provided recommendations to address both short- and long -term technology and Initiatives. Provided review of potential Smart Grid vendor solutions for future consideration. Cobb EMC GA Supported Cobb in its MDMS Assessment /Selection Project: initially, assessing Cobb's options for meeting MDMS solution requirements and then leading the MDMS development process and vendor selection. CPS Energy, San Black & Veatch began working with CPS energy in 2012 to implement the company's aggressive Antonio, TX Smart Grid Optimization initiative to facilitate wireless, . two -way communication between CPS Energy and its customers and allow for increased energy efficiency and enable greater control and savings for CPS Energy customers, Black & Veatch developed CPS Energy's Grid Optimization Solution Architecture and its Business Release Strategy to provide foundational information for the solution scope, configuration, design and testing, and to serve as foundational Information for program scoping and preplanning, an integrated master schedule, and the release of systems and functionality overtime, respectively. Scope includes an AMI technology solution; DA capabilities to enhance electric distribution operation and reliability; an enhanced MDMS; a data web -based portal for customers to view electric and gas consumption as well as other pertinent energy usage and billing related data; customer engagement marketing; an improved OMS integration; business process as -Is and future state re- engineering support; organizational readiness and change management support; and solution test readiness and test management services. City of Fort Collins Created Technology Roadmap linking the strategic intent of the utility with assetinvestments, - Utilities, CO capital expenditures and O &M. expenses. The analysis and plan included the build out of IT, fiber, water, electric, and related infrastructure assets and was tied to Fort Collins Utilities' successful award of $32M of ARRA Smart Grid Grant Monies.. Providing extensive technical consultation, program management and systems integration for Fort Collins Utilities' SGIG Smart Grid Solution for the deployment of an AM[ system and other technologies including MDMS, Customer Web Portal, DRMS, Direct Load Control,. and Real Time Pricing (RTP) /TOU pricing. Guam Power Providing program management and technical consultation support to Guam Power Authority's Authority Smart Grid Implementation including energy efficiency and DSM, Load control management system (LCMS) implementation, DA, volt /VAR application implementation, and IT integration, Hawaiian Electric Assessed available AMI /smart grid technologies; assessed future technical functionality of DA Company(HECO) and DR applications. BLACK & VEATCH IA. Statement of Qualifications 251 -56 City of Santa Ana Public Works Agency I ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY PROJECT SUMMARY Lincoln Electric Provided consulting services to assist LES with AM[ planning and evaluation This included System reviewing the current state and trends in the market, documenting the required functionality and associated benefits, estimating project cost and schedule, and developing an AM] business case for LES decision - making. PECO, an Exelon Providing program management and consulting for PECO Energy's Smart Grid /Smart Meter Company, PA Program, which includes addressing PA's Act 129 smart meter technology procurement and installation plans, PECO's DOE Smart Grid Investment Grant, and transitioning from Fixed Network AMR to AMI technologies and business processes. Southern Provided a range of smart grid consulting services to SMECO, including: Maryland Electric Strategic assessment of AMI, MDMS, and related technologies Cooperative '- Critical next steps /priorities for an integrated. Smart Grid Strategy and Roadmap (SMECO) ' Business case analysis . AMI,. MDMS, and Systems Integration Requirements and Smart Grid Roadmap DR program design . and regulatory support Overall program integration and management services BLACK & VEATCH I A. Statement of Qualifications 251 -57 Also working with PECO on development of Smart Grid /Smart Meter Operational Command Center. Previously developed integration of PECO's Cellnet AMI Data into OSISoft PI Historian for load management of transformers and secondary mains. Pepco Holdings, Helped PHI define a Smart Grid and Distribution Automation Strategy. The - roadmap leveraged Inc. (PHI), mid- technology convergence, system integration and implementation synergies of smart metering, Atlantic U.S.. distribution and substation distribution SCADA and advanced DIMS applications, demand response and energy management applications, Provided AMI consulting and implementation support, including change management and implementation of our metrics tool, ESlntialT", to support PHI'songoing rollout of smart meters across its operating companies, from meter performance assessment to network optimization to `. assisting with planning of meter rollouts. PPL Corporation, Supported PPL's next generation AMI technology strategy. Evaluated current and future AMI PA and DA requirements and analyzed options for meeting the requirements. San Antonio Providing consulting services for the AMI Initiative to evaluate opportunities to leverage the CPS `Water System, TX Energy AMI system to include SAWS water meter and automation services'. Scope includes -. solution architecture, vendor evaluation, pilot project definition, and business case development.` SaskPower Supported SaskPower in a broad capacity to evaluate business opportunities related to smart metering and smart grid. Created an AMI strategy working document and presented a merged AMI /smart grid vision presentation to the largerT &D Management team. We engaged the organization to identify benefit areas, determine solution requirements, identify broad IT reference models, analyze change management requirements, and develop high -level base designs. Developed the financial model and created an integrated business case for the utility's Board of Directors approval in 2010, as well as a procurement strategy and project plan. Southern Provided a range of smart grid consulting services to SMECO, including: Maryland Electric Strategic assessment of AMI, MDMS, and related technologies Cooperative '- Critical next steps /priorities for an integrated. Smart Grid Strategy and Roadmap (SMECO) ' Business case analysis . AMI,. MDMS, and Systems Integration Requirements and Smart Grid Roadmap DR program design . and regulatory support Overall program integration and management services BLACK & VEATCH I A. Statement of Qualifications 251 -57 City of Santa Ana Public Works Agency I ADVANCED METERING INFRASTRUCTURE FEAS I B I LI'TY STUDY PROJECT PLAN Project Approach and Scope of Services Black & Veatch's approach is to review the City's current situation and requirements, evaluate the results and effectiveness of both the AMR and AMI systems, access the relevant market- leading solutions, evaluate available options and scenarios and recommend the appropriate actions for the City to pursue. Our approach also includes cost of ownership review for the use of each smart meter technology as well as ease of use to include the operation efficiencies gained. Black & Veatch will evaluate, analyze, and recommend the viability of using Smart Meter technologies to improve leakage and pressure management; streamline water distribution operations and maintenance; streamline water quality monitoring; and improve productivity and efficiency through less truck rolls while enhancing customer service. Smart meter technology is a fully integrated set of products, solutions and system that enable water utilities to: -s; Remotely and continuously monitor and diagnose problems, pre - emptively prioritize and manage maintenance issues, and remotely control and optimize all aspects of the water distribution system using data - driven insights. U Provide customers with the information and tools they need to make informed choices about their behaviors and water usage patterns. s -i Provide the cost benefits of using smart meter technologies for production, distribution, meter shop and customer service. Fi Evaluate the use of such technology within the following categories: t, Leakage and Pressure Management - Reduction in leakage levels by precise detection of leaks; predictive modeling to estimate potential future leaks and pressure management; reduce water waste, reduce leakage detection costs, service disruptions and lost productivity. This solution requires the use of flow sensors to gather data, analyze the data using algorithms to detect patterns that could reveal a leak in the distribution system, and provide real -time data on the location of a leak. In addition, pressure sensors and pressure - regulating values can allow for automated feedback and controls to ensure that pressure does not reach a level high enough to cause a pipe burst. Water Quality Monitoring - Automatic water sampling, testing and quality monitoring; reduction in costs from labor and truck rolls for manual sample collection. Distribution Operations and Maintenance - Real -time, automated valve shutoff to facilitate flow redirection and shutoffs; 0 &M related truck rolls. Water Meter - Determine appropriate water meter to purchase based on smart meter requirements. Reduce the number of truck rolls for field activities such as disconnect /connect meter, high bill investigations, and bill adjustments such as underground leaks and pool credits. The approach outlined above provides an overview of the critical tasks we believe will best achieve a successful smart meter program for the City. While Black & Veatch has performed a significant number of similar engagements, each utility has unique issues and circumstances. Each project is tailored to meet the specific needs of the utility; therefore, our approach will be similarly customized BLACK & VEATCH I A. Statement of Qualifications 251 -58 City of Santa Ana Public Works Agency J ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY for the City. Black & Veatch's approach to the development of an AMI Feasibility Study for the City will leverage the significant experience that we have in performing similar work and our deep knowledge of industry best practices. Our proposed approach is comprised of the following seven tasks: 1. Project Planning and Kickoff 2. Information Gathering and Analysis 3. AMI Opportunity Assessment 4. Technical Infrastructure and Architecture S. Business Case Development 6. Project Design and Implementation 7. Final Report and Presentation Task 1: Project Initiation and Kickoff This first task includes refining the project schedule, scope of services and deliverables, as well as identifying the internal City staff and resources that will participate in the various project activities, the timing and scope of their involvement and how to best engage them. It also identifies the existing documentation on the City's systems, business processes and IT architecture, resource management and costs that are necessary to perform the required scope of work. Deliverables: ® Project Plan, defined scope of services, and specific objectives List of requested documentation to be collected or reviewed Task Z: Information Gathering and Analysis This task involves identifying the broad range of information that Black & Veatch would like to obtain to support the work. This task includes the review of the requested information, discussions with City staff and the identification of what is actually available. We will obtain the information for the City and perform a preliminary analysis to identify gaps or missing information that will require further investigation or result in the need to make assumptions based on industry experience. The types of information or documents that may be requested include the following: 41 AMI /enterprise vision, goals and objectives D= Strategic business plans and summaries of strategic City initiatives Prior AMI analysis and business process models, if applicable Organizational chart and overview of departmental responsibilities, including staff associated with meter reading and billing functions Cost information for meter, operational and customer service work processes that will be defined and that will be impacted by AMI �'i Enterprise application architecture designs /diagrams Planned capital projects Current meter equipment (quantities specifying type, volume throughput, size, and age) and any available cost information Leak detection information including previous investigation and plans Field automation plans Data management process and requirements System and customer water usage information BLACK & VEATCH IA. Statement of Qualifications 251 -59 City of Santa Ana Public Works Agency I ADVANCED METERING IN FRASTRUCFU RE FEASIBILITY STUDY IN Maintenance, disaster recovery and IT security plans * Approved equipment vendor list Business process definitions and flows Facility information of City assets that can be leveraged for AMI * Recently completed internal technology assessments * Cyber and physical security documents IT /information system standards, infrastructure, plans and costs (including implementation, and maintenance) Deliverables: V Spreadsheet of information obtained and reviewed Task 3: AMI Opportunity Assessment To gain the maximum value from the use of AMI, it is necessary to understand how the City currently performs various work processes to identify opportunities to improve, modify or eliminate various manual processes. Black & Veatch will examine the meter -to -cash process as well as business processes and work methodology in meter operations, customer service, finance and billing and other key areas. The goal is to develop a comprehensive assessment of the current state on which a future AMI- enabled City water utility model can be developed. Black & Veatch will perform this work by interviewing City personnel. We believe that a single trip to Santa Ana over the course of several days will provide the required opportunity to engage and obtain the necessary information. We will perform any follow -up conversations, or initial discovery conversations with those missed during the visit, via conference calls. The information gathered in this phase will inform the capabilities that the City requires from an AMI solution and form the basis of the financial analysis. Deliverables: _--, Document City's key requirements for AMI "I Identify the core benefits of AMI Task 4: Technical Infrastructure and Architecture Black & Veatch possesses a deep understanding of the Water AMI solutions available in North America —and their respective status or deployment in the market. We will leverage this knowledge and couple it with the information gathered in the previous tasks to identify the potential AMI solutions for the City; consideration of geography, features and capabilities, and ability to integrate into other City initiatives will be discussed. Smart meter technology is often seen as only a metering project. The significant potential for improved customer service, reduced operating costs and improved efficiencies, and improved water management capabilities are frequently overlooked or unrealized. Linking the potential capabilities of AMI solutions to the City's organizational goals helps to frame these perspectives. We find that a short working session for City staff on the current landscape of water AMI vendors, how their solutions differ, and how they are being used is valuable. Deliverables: Overview of Water AMI solutions in the North American marketplace Recommendations for the City on optimum solution needs BLACK & VEATCH I A. Statement of Qualifications 251 -60 City of Santa Ana Public Works Agency I ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY Task S: Business Case Development Black & Veatch will compile the information from the prior tasks and use our established methodologies and industry knowledge to develop preliminary business case analyses. These analyses will focus on impacts to utility costs and consumer behavior, opportunities for improvements to service delivery, and potential improvements in water loss management. The business case development performed here will inform the recommendations ultimately provided. With more than two decades in the utility and automated metering sectors, Black & Veatch will use its established models, frameworks, and templates for AMI strategy, benefits capture, cost forecasting, and business case development to help accelerate the project schedule and confirm the accuracy of our findings, Because we believe that consistency of information is a key component of project success, we will use these developed frameworks to enable full traceability of the chosen solution(s) through requirements and benefits identification; technical specifications; and evaluation criteria and selection. Our established methodologies, processes, tools and frameworks enable us to perform our work in the most cost - effective manner and to optimize the use of City resources and valuable time. Examples of our numerous methodologies include the following: AMI Cost /Benefit Model * AMI Benefits Model and Benchmarks E1 AMI Total Cost of Ownership Business Case Model Deliverables: Total cost of ownership model results that identify the high level costs and benefits of AMI I1 Assumptions and definition of potential AMI project that underlies the analysis Task 6: Project Design and Implementation Based on the information obtained in the previous tasks, Black & Veatch will identify relevant and appropriate options for the City to evaluate that are determined to meet its requirements, support the benefits identified and result in the optimum implementation approach. There are various options available to the City to procure and implement AMI. Procurement options include how to engage the vendor community and the roles of the various service providers and project participants. Implementation planning is critical to help ensure that the replacement of the City's approximately 44,000 meters is performed in a seamless fashion that does not negatively impact customers or operations. And all of this must be done in a way that integrates into City initiatives and operations. We will identify available implementation scenarios as part of the business case development in order to develop base cost scenarios, and this task will help us flush those out in more detail and provide specific recommendations. Task 7: Final Report and Presentation This final task involves assembling the key components of the prior tasks into a comprehensive and coordinated assessment and set of recommendations for the City on the feasibility of AMI and how to implement AMI to its advantage. Black & Veatch will produce a draft report and circulate for internal comment to the core City team that has been engaged in the process to verify that all essential topics are covered and that Black & Veatch has properly interpreted the information provided. Upon revision and finalization of the report, Black & Veatch proposes a meeting be scheduled for Black & BLACK & VEA'rCN I A. Statement of Qualifications 251 -61 City of Santa Ana Public Works Agency I ADVANCED METERING IN FRAsTRUCfURE FEASIBILITY STUDY Veatch and City staff to present the results and recommendations to the appropriate City management and other appropriate stakeholders. Deliverables: FJ Final AMI Feasibility Report W Presentation of Results and Recommendations We are confident that the above approach will result in a complete and effective feasibility study for the City of Santa Ana. Project Schedule Black & Veatch suggests the following project schedule to accomplish the proposed work within the three (3) month timeframe expressed in Addendum #1 to the RFP. We assumed a contract award date of April 7, 2015, based on the RFP with a one (1) week lag from award date to project kickoff meeting. A delay in the award date would delay the schedule start date, but the overall estimates for task completions should not be affected. Contract award Date 7 -Apr Project Planning and Kickoff 14 Apr Information Gathering and Analysis 1 -May AMI Opportunity Assessment 8-May Technical Infrastructure and Architecture 22 -May Business Case Development 5 -Jun Project Design and Implementation 12 -Jun -Final Report and Presentation s 24 Jun Black & Veatch has found that a key determinant of the length of an AMI feasibility study engagement is often the availability of the utility resources. Please note that our proposed project schedule assumes that the key and necessary City resources and information will be available to support the proposed schedule. Additionally, in the event that the project team is able to move more rapidly through the tasks, the project will accelerate accordingly. EXCEPTIONS AND DEVIATIONS Black & Veatch and City of Santa Ana successfully executed a contract dated October 17, 2011 (Referenced Agreement). If Black & Veatch is the successful bidder, we propose to use the Referenced Agreement as a model to create a new contract. Black & Veatch is confident that a mutual agreement can be reached in a timely fashion to meet the needs of the current scope of services identified in your RFP. It is understood that, upon your acceptance of this proposal from Black & Veatch, both parties agree to use reasonable diligence to negotiate a mutually acceptable definitive written contract with respect to the work described in this proposal. However, until we receive a fully executed, mutually acceptable definitive written contract, Black & Veatch will not perform any work on behalf of the City of Santa Ana related to the scope of work proposed herein. BLACK & VEATCH I A. Statement of Qualifications 251 -62 Exhibits 251 -63 EXHIBIT ID CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications, Reference Customer Name: Miami -Dade Water & Sewer Address: 3071 SW 38th Ave. Miami, FL 33136 Contract Amount: Confidential Description of supplies, equipment, or services provided: See attached Reference South Central Connecticut Regional Jeffrey Donofrio, Director, SCCRWA Customer Name: Water Author itu Contact Individual: Representative Policy Board Manager Address: 90 Sargent Drive Phone Number: New Haven, CT 06511 Contract Amount: Confidential Description of supplies, equipment, or services provided: See attached Reference Customer Name: Passadena Water and Power Address: 150 South Los Robles Ave, #200 Pasadena, CA 91101 Contract Amount: $150,000 203 - 239 -9828 Faes Wile Ntr Ater Jonofrio@CD- LLP.com Year: 2014 Contact Individual: David Bratzler, Principal Engineer Phone Number: 626- 744 -7460 FaesimNe- Number: DBratzler@CityOfPasadena.net Year: 2011 Description of supplies, equipment, or services provided See attached THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP #15 -008 — Advanced Metering Infrastructure Feasibility Study 2!3j =64 Harold Concepcion, Chief - Retail Customer Contact Individual: Service Division Phone Number: 786 -552 -8358 - Fac,3im{le- Nuff1ber: HAROLDCOmiamidade.gov Year: Present Reference South Central Connecticut Regional Jeffrey Donofrio, Director, SCCRWA Customer Name: Water Author itu Contact Individual: Representative Policy Board Manager Address: 90 Sargent Drive Phone Number: New Haven, CT 06511 Contract Amount: Confidential Description of supplies, equipment, or services provided: See attached Reference Customer Name: Passadena Water and Power Address: 150 South Los Robles Ave, #200 Pasadena, CA 91101 Contract Amount: $150,000 203 - 239 -9828 Faes Wile Ntr Ater Jonofrio@CD- LLP.com Year: 2014 Contact Individual: David Bratzler, Principal Engineer Phone Number: 626- 744 -7460 FaesimNe- Number: DBratzler@CityOfPasadena.net Year: 2011 Description of supplies, equipment, or services provided See attached THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP #15 -008 — Advanced Metering Infrastructure Feasibility Study 2!3j =64 EXHIBIT D, Continued CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer Name: Burbank Water and Power Address: 164 West Magnolia Blvd. Burbank, CA 91502 Contract Amount: -$2M Description of supplies, equipment, or services provided: See attached Reference Customer Name: City of Anaheim Public Utilities Address: 201 Anaheim Blvd, #1101 Anaheim, CA 92805 Contract Amount: Confidential Description of supplies, equipment, or services provided: See attached Reference Customer Name: East Bay Municipal Utility District Address: 375 11th Street Oakland, CA 94607 Contract Amount: Confidential Description of supplies, equipment, or services provided: Contact Individual: Bill Wickersheim, Facility Technology Coordinator Phone Number: 818- 238 -3577 Facslrnllghk�mber: WWickersheim@ci.burbank,ca.us Year: 2008 -2010 Contact Individual: Mark Lopez, Business Information Systems Manager Phone Number: 714 - 765 -4207 Facei+nNe- Number: mlopez@anaheim.net Year 2007 -2010 Contact Individual David Wallenstein, Associate Civil Engineer Phone Number: 510 - 986 -7614 Faeshrrt{efihsmber: dwallens@ebmud.com Year: 2006 -2009 See attached RFP ##15 -008 -- Advanced cture Feasibility Study City of Santa Ana Public Works Agency I ADVANCED ME "I "ERING INFRASIRUOURE frASIBIUTY STUDY Supplement to Exhibit D: References Miami -Dade Water & Sewer Developing a strategy for the application of smart metering technologies for Team Member Role: Kevin Cornish, MDWASD as it migrates from manual metering to AMI, along with transitioning Andrew Chastain- Howley to monthly billing, and implementing operational efficiency and customer service Chastain - Howley, AMI Consultant improvement programs. The feasibility study and roadmap includes financial analysis, technical review, organizational design, procurement and implementation approach and other issues related to the successful implementation of AMI. South Central Connecticut Assisted the policy review board with review and analysis of the benefits, risks Regional Water Authority and uncertainties and implementation considerations with SCCRWA's proposal to Team Member Role: Kevin Cornish, implement AMI across its service territory. Scope included the review and Andrew Chastain- Howley assessment of the SCCRWA's internal proposal and third -party developed feasibility study and the presentation of observations and recommendations at the SCCRWAS RPB meeting. Pasadena Water and Power Performed strategic assessment for AMI, meter data management and related smart grid technologies. Reviewed, evaluated and recommend the IT enterprise Team Member Role: K. Cornish, AMI infrastructure necessary to support smart communication and promote customer Consultant engagement across the PWP service territory. Delivered high -level enterprise architecture strategy and roadmap; identified major gaps, improvement areas and priorities; and delivered recommendations for an action plan. Burbank Water and Power Supported BWP's Meter Data Management (MDMS) initiative, providing visioning and strategic planning, enterprise architecture, integration requirements and technical and functional requirements specifications. Worked as an integral member of project team to support the delivery of the integrated MDMS. Performed strategic assessments of BWP's current and planned technologies and their usages, including AMI and MDM, CIS, billing, work /asset management, GIS, distribution management /SCADA and DIMS technologies. City of Anaheim Public Utilities Assisted Anaheim in acquiring a MDMS as an integral component of the larger AMI strategy. Provided visioning and strategic planning, enterprise architecture, integration requirements, technical and functional requirements specifications, proposal evaluation framework and process, technical assessments and total cost of ownership analysis, and vendor demo requirements and facilitation. Also worked as an integral member of the Anaheim management and project team to support delivery of the integrated MDMS. East Bay Municipal Utility Provided expert analysis of Round Hill and Holly pressure zones to evaluate the District effectiveness of AMR /AMI systems, and data analysis and integration within the Team Member Role: Andrew East Bay MUD service area. The goal was to evaluate the operation of two AMR Chastain - Howley, AMI Consultant systems and the nature of lost water due to factors such as distribution or customer -side leaks, meter error or flushing. The project included the first near real -time analysis of a fully metered district area in North America to determine water losses. The project reviewed successes and problems with the metering infrastructure, meter interface units and web interfaces. 251 -66 EXHIBIT E CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUD`( PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he /she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays; Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposers bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be Incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Black & Veatch Corporation Signed and Printed Name: Title Vice President Date February 25, 2015 Robert E. Welch THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL, PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Ij�e( jn.Ostructure Feasibility Study CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows: The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin: The contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause, 2. The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally assisted construction /services contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. The contractor shall include the portion of the sentence immediately preceding paragraph 4 and the provisions of paragraphs 1 through 7 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation by a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request that the United States enter into such litigation to protect the interests of the United States. 2 $. Pursuantto California Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended, no discrimination shall be made in rthe employment of persons because of race, religious creed, color national origin, ancestry, physical handicaps,'mental condition, marital status, or sex 'of such persons, except as provided in Section 1420, and any contractor violating this section is subject to all the penalties imposed for a violation of the chapter. Firm Black & Veatch Signed and Printed Nam Title Vice President Date February 25, 2015 Robert E. Welch - A TI I I'M 01 MKIIA III s M r• • * =. RPP #15 -008 — Advanced 251 -70 a EXHIBIT C CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on a total fee to complete the project as described in Exhibit A. The lump sum total fee, as identified hereon, shall be broken down on a separate sheet by employee hourly rates and projected hours to complete the project as described. The fee must be inclusive of all costs, including but not limited to, direct and Indirect costs for labor, sub - consultants (as necessary), overhead, incidental supplies, travel, mileage, and fuel. The Consultant shall submit Invoices to the City on a monthly basis based upon an employee hourly rate as submitted with this Exhibit. Lump Sum Total Fee for Services as described in Exhibit A, Scope of Services $ 50,000.00 Proposer shall attach a separate houriy rate schedule with hourly rates for staff per job classification. See attached. Black & Veatch 11401 Lamar Avenue, Overland Park, KS 66211 BUSINESS ADDRESS OF AUTHORIZED AGENT 1- 913 - 458 -2000; 913 - 458 -2030 (f) Vice President 5 DATE E -MAIL A THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. _ — PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE__ RFP #15 -008 — Advanced Metering Infrastructure Feasibility Study Page 18 251 -72 City of Santa Ana Public Works Agency ( ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY Supplement to Exhibit C: Proposers Certification and Proposal Item Pricing As instructed on Exhibit C of RFP #15 -008 for Advanced Metering Infrastructure Feasibility Study, this page contains a break -down of Black &Veatch's lump sum total fee ($50,000) by employee hourly rates and projected hours to complete the project as described. This fee is inclusive of all costs, including but not limited to, direct and indirect costs for labor, sub - consultants (as necessary), overhead, incidental supplies, travel, mileage and fuel. We agree to submit invoices to the City on a monthly basis based upon an employee hourly rate as submitted with this Exhibit. HOURLY RATE SCHEDULE Larry Chalupsky Principal Consultant $265 110 $29,150 'Kevin Cornish, PE Executive Consultant $310 S $2,480 Andrew Chastain - Howley, Senior Consultant $310 16 $4,960 Deborah Bradbury Principal Consultant $265 32 $9,480 The total estimated labor costs are $45,070 with the additional $4,930 being travel expenses for the trips identified below. TRAVEL AND OTHER COSTS Travel costs are included in the lump sum bid for this work, given the assumptions below: One (1) on -site kickoff meeting with two Black & Veatch personnel attending, One (1) series of on -site information gathering meetings held on consecutive days, attended by one or two Black & Veatch resources. One (1) on -site final report delivery and presentation meeting with two Black & Veatch resources. All other meetings, discussions, updates and preliminary report discussions will be held via conference call. BLACK & VEATCH I FxhiHitC Ratm S,' ,dine 251 -73 251 -74