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Home My WebLink AboutSYSTEM INNOVATORS, A DIVISION OF HARRIS COMPUTER CORP. 4A -2014INSURANCE NOT REQUIRED WORK MAY PROCEED CLERK OF COUNCIL nar- 7- Lo-- tS AMENDINIFNT TO AGREEMENT A -2014 -358 `PHIS AMENDMENT TO AGREEMENT, is entered into on December 16 "i, 2014, by and between System Innovators, a division of N. Hands Computer Corporation (System Innovators), a Florida corporation (hereinafter "Consultant'), and the City of Santa Ana, a chatter - city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS: tiA. The parties entered into a three year Software Support and Maintenance Agreement ('Agreement #A- 2014 -073) effective April 1, 2014 (hereinafter "said Agreement ") for three (3) years through March 31, 2017, by which Consultant has provided citywide support and C) maintenance services which include revisions, updates and enhancements to the Software and related Hardware and materials under the Agreement. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Compensation for the first year of the Tetra, and amend the Scope of Work to include hardware and software as referenced in Exhibits "Exhibit A — Fee Structure ", Exhibit "B" Investment Schedule — Hardware, and Exhibit "C" Investment Schedule - Image Cash Letter (ICL) Module, attached hereto and incorporated herein by reference. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terns and conditions of said Agreement, the parties agree as follows: 1. The Compensation for the first year of the Term shall be amended to increase compensation to Consultant by adding an additional Thirty Thousand Dollars ($30,000.00) for additional hardware and software and related maintenance and support as set forth in Exhibits "A ", "B" and "C ", as referenced above. 2. Except as hereinabove modified, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: — r� w- Lisa Storck Assistant City Attorney CITY OF SANTA ANA DAVID CAVAZOS City Manager System Innovators, a division of N. Harris Computer Corporation By; a 1a 5Vi,nttsr2 Title: Eu£4utW6 UtL6 0X51MW Exhibit "Aar Fee Structure System Innovators - iNovah Image Cash Letter (ICL) Complete Solution Total Hardware, Software and Maintenance & Support Fees (for budgetary purposes): Item Qty Hardware Costs #1 4 Cannon CR -50 USB Imager with OCR and Barcode $ 2,308.00 $ 10,800.00 4 Interface Cable for Imager, Scanner, or Reader $ - $ 22,500.00 4 eCarePak for CR25/55 $ 1,560.00 1 Freight F.O.B. Destination (estimate) $ 50.00 $ 3,918.00 Net Software Cost Item Qty Software #2 1 ICL Interface to 1PMC $ 25,000.00 TOTAL (Including Hardware, Software, Maintenance and Support) 60 iNovah development ($180 per hr) $ 10,800.00 1 Existing Client Discount $ (13,300.00) $ 22,500.00 Net Software Cost Item Qty Maintenance and Support #3 1 iNovah Maintenance and Support (lst year prorated) $ 3,300.00 TOTAL (Including Hardware, Software, Maintenance and Support) $ 29,718.00 Exhibit "°B" Investment Schedule - Hardware SAN70_20140828 revenue management SOLUTIONS Page 1 of 2 Hardware Investment Schedule City of Santa Ana, CA August 28, 2014 Summary _ The City of Santa Ana, CA has requested an investment schedule for the following hardware to support their iNovah implementation. QTY. PART: DESCRIPTIONS UNIT EXTENDED 4 READ0044 Canon CR -50 USB Imagerwith OCR and Barcode $577 $2,308 4 CA61.0004 Interface Cable for Imager, Scanner. or Reader $0 4 eCARE eCarePak for CR25/55 $390 1 Freight F.O.B. Destination (estimate) $50 ffl$39180 Peripheral Hardware & Support Total: Notes: 1. All printers are shipped fully configured and each includes the necessary power supply, interface cable, and ribbon. Please Note: The printers do not come with receipt paper. Please contact Wayne Cavignac with Liberty Data at (800)460 -8900 X126 or email wcavienac(tt)libertvoffice.conn. 2. Tax and freight are estimated. If we do not have a tax exempt certificate on tile, taxes will be assessed at the time of invoicing. Approval to Order /Invoice By signing below, City of Santa Ana, CA authorizes System Innovators to order the hardware itemized on this investment schedule. In addition, City of Santa Ana, CA authorizes System Innovators to invoice City of Santa Ana, CA for this hardware at the cost indicated on this investment schedule. This offer will expire on September 31, 2014 unless extended in writing by System Innovators. Note: Please complete the following approval and billing information and fax all pages of this investment schedule to System Innovators at (904) 645 -8892 or email to heckle.rbsystentinnovators.com. System Innovators cannot order or ship the requested hardware until this investment schedule has been signed and returned in its entirety to System Innovators. System Innovators 10550 Deerwood Park Blvd., Suite 700 800.963.5000 • Fax: 904 645 8892 Jacksonville, FL 32256 SAN70_20140828 City of Santa Ana, CA, Agreed to: by its duly authorized representative: Name: Title: Signature: Date: Ship To: Deliver to Name: Address: City/ State /Zip Ph # Page 2 of 2 System Innovators, by its duly authorized representative: Christine Heckle Account Manager August 28, 2014 Billing To: Attention: Email Invoice to: Ph #: PO #: (Please provide a PO if required on invoice for payment) (for intemal use) Project Number: ACCT #REAM: Sales Consultant: Christine Heckle System Innovators 10550 Deerwood Park Blvd., Suite 700 800.963.5000 - Fax: 904.645.8892 Jacksonville, FL 32256 Investment Schedule - Image Cash Letter, (ICI.) Module MIrevenue management Investment Schedule S 0 L U T 10 N S Image Cash Letter (ICL) Module "`''I11 "W " °I'll City of Santa Ana, CA October 28, 2014 City of Santa Ana, CA has requested an Investment schedule for the following software and professional services install, configure and implement iNovah's Image Cash Letter (ICL) Module. System Innovators ( "Vendor ") will use its extensive payment and revenue management experience, knowledge and expertise to facilitate the implementation and delivery of customized software and services for the City of Santa Ana, CA ( "Customer ") as defined within this investment schedule. The software customization and services defined within this investment schedule shall be deemed "Delivered" when the Customer receives software and /or services, and the Customer acknowledges Delivery by sending a signed statement to System Innovators or by validating successful testing of said imports. The software and services defined within this investment schedule shall be deemed "Accepted" when acceptance testing is satisfactorily completed with no critical or major defects. Essentially, when there are no remaining outstanding material issues or defects or when the imports are placed in a production environment and used for processing payments. Changes to the services in this investment schedule will be processed as an hourly time and material additional service only after the current man hours have been exhausted. This will require signatures to accept the request and accept the work. The implementation of changes may result in modifications to the Scope, Schedule, Charges, and other terms of this investment schedule. Investment Requirements: iNovah- Application Software & Services I QTY I Component Description Component Investment Investment Total Application Software & Services Investment: $22,500 System Innovators 10550 Deerwood Park Blvd., Suite 700 800,963.5000 • Fax: 904.281.0075 Jacksonville, FL 32256 C Annual Maintenance and Support Page 2 of 4 QTY Component Description Component Investment Investment Total INOVAH MAINTENANCE AND SUPPORT (1 ST YEAR PRORATED) 1 iNovallImage Cash Letter "(IGL) Module:- 3;300 3;300 Application Maintenance and Support Investment: $3,300 Footnotes — Software & Services (1) Requires iNovah version 2.50 or higher and module license key. (2) Professional Service hours are estimates and is intended to allow Vendor to participate and coordinate requirements gathering and implementation of ICL. Such activities exist separate from the iNovah Image Cash Letter (ICL) Module License. Estimated Delivery Schedule The Services provided under this quote will commence on execution of this document and are expected to conclude on the specified date. Vendor and Customer understand that there are unknown factors that cause a certain level of risk. Any unknown are anticipated to surface during the research period of this project. Vendor and Customer will decide mutually any uncovered items will impact the project. Task/Deliverable Estimated Timeline Investment Schedule /Contract Execution TBD Project Start: Mutual start date to be determined by both parties TBD Deliverable #1: Installation of iNovah 2.50 or higher (if required) and installation of iNovah Image Cash Letter License Key. TBD Deliverable #2: Configuration of Image Cash Letter TBD Deliverable #3: ICL Administration and End User Training TBD Project Completion: Estimated system acceptance by client TBD System Innovators 10550 Deerwood Park Blvd., Suite 700 800.963.5000 • Fax: 904.281.0075 Jacksonville, FL 32256 Page 3 of 4 Payment Schedule_ _ The total investment of $22,500 (not including additional maintenance & support) represents the investment necessary for research, design, documentation, development, testing and delivery of the aforementioned software and services. The following table outlines the prescribed payment milestones for the investment schedule items. Payment Plumber Milestone Payment Amount 1 50% of total license due upon execution $8,750 2 50% of total license due upon installation within production environment $8,750 3 Services are billed monthly as they are completed. $5,000 4 100% Additional Annual Support & Maintenance due upon production go live (pro -rated in 18' year) $3,300 Assumptions 1. The Customer will assign a Project Manager /Sponsor to serve as the single point of contact for System Innovators who has the authority to act for the Customer in all aspects of this project. 2. The Customer or agent of Customer will ensure the availability of the necessary subject matter experts to support the SI Consultant with research and design of the software requirements for System Innovators. 3. The Customer will assist Systems Innovator Consultant and Project Manager with testing of the Image Cash Letter functionality. System Innovators 10550 Deerwood Park Blvd., Suite 700 800.963.5000 • Fax: 904.281 0075 Jacksonville, FL 32256 .� ax Page 4 of 4 Approval to Proceed /Invoice _ ______ By signing below, the City of Santa Ana, CA authorizes System Innovators to proceed with the efforts necessary to perform this statement of work and accepts the investment obligations and responsibilities as defined. This offer will expire on December 29, 2014 unless extended in writing by System Innovators. Note: Please complete the following approval and billing information and fax or e-mail all pages of this investment schedule to System Innovators at (904) 281 -0075 or sales @systeminnovators.com System Innovators cannot schedule nor proceed with any work on this additional service this investment schedule has been signed and returned in its entirety to System Innovators. City of Santa Ana, CA Agreed to: by its duly authorized representative: Title: Signature: Date: System Innovators, A division of N. Harris Computer Systems, Inc. by its duly authorized representative: Tony Rapaglia Director of Sales October 7, 2014 (For internal use) Project Number: ACCT # /TEAM: Consultant: Tony Rapaglia System Innovators 10550 Deerwood Park Blvd., Suite 700 800.963.5000 - Fax, 904.281.0075 Jacksonville, FL 32256