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HomeMy WebLinkAbout13A - COUNCIL CMT MINUTESCITY OF SANTA ANA COUNCIL COMMITTEE MEETING AGENDA FINANCE, ECONOMIC DEVELOPMENT, & TECHNO May 11, 2015 5:30 PM CALL TO ORDER City Hall, Ross Annex Room 1600 ' 20 Civic Center Plaza, Santa Ana, Ca Committee Members Recording PUBLIC COMMENTS - Members of the or matters within the jurisdiction of the„{; 1. Approval of Minutes 2. The Govel Ordinance 3. Update can 4. Update on u 5. ' Housing C Micfi'e pi Martinez, C Vincehf4!, rmiento, Vacant — t*uncilm- Ram 18, 2015,!Spec ' Meeting M In irperson ber #3 Secretary nutes to speak on agenda items it Drought Action Plan: Water Conservation Saba, PWA) c Plan No. 5, 4a) (Kelly Reenders, CDA) Strategic Plan {Strategic Plan No. 3, 1a) (Kelly Reenders, ity Ordinance Review {Strategic Plan No. 5, 5b) (Kelly Reenders, CDA) 6. erview ofl Upcoming implementation of the Workforce Innovation Opportunity Act {�tegic 2,41 ( Deborah Sanchez, CDA) 7. City's Purchasing Rules — Charter, Code, and policies {Strategic Plan No. 4, 1 b) (Francisco Gutierrez, FMSA, Handout) If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at �✓ (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.1021 Santa Ana City Council Miguel A. Pulido, i Sal Tinajero, Vincent F. Sarmiento,'i Michele Martinez, Mayor Ward 6 ,i Pro P Mayor Tom Ward 2 NFwiaoMama- a�so,a srme�e Warms- a�ao,o or Pro Mmm vs City Hall, 20 Civic Center Plaza • P.O. Box 1988 Mayor & Council Telephone: 714- 647.6900 • Agidalta lnpririe Angelica Amezcua,'� P. David Benavides,�� Roman Reyna, Ward 3 Ward 4 Ward 5 AA a 11 RRevnaasen ene o • Santa Ana, California 92702 s: 714- 647 -6520 • Website: www.santa- ana.org FEDT Agenda 2 May 11 2015 8. Update on potential Transportation or Infrastructure Bond Measure(s); timeline and next steps {Strategic Plan No. 41 (Handout) 9. Grant Funding Update {Strategic Plan No. 4, 3e} (Jorge Garcia, CMO) 10. FY 2013 -14 Audit Update and FY 2014 -15 Audit Plan {Strategic Plan No. 4r,,1c} (Francisco Gutierrez, FMSA) "r STAI COM ADJ1 13A -2 SANTA ANA UNIFIED SCHOOL DISTRICT /CITY OF SANTA ANA COUNCIL JOINT POLICY MEETING The Santa Ana Unified School District/City of Santa Ana Council Joint Policy Meeting will convene at Santa Ana Unified School District, 1601 E. Chestnut Ave., Santa Ana, California, in the Board Room, located on the First Floor at 5:30 p.m., Monday, May 4, 2015. AGENDA CALL TO ORDER PUBLIC PRESENTATIONS (Pursuant to Government Code 54954.3) • Individuals or groups may male presentations or bring matters to the Board's attention that is within the Board's subject matter jurisdiction. Individual speakers are allowed three minutes to address the Board on agenda or non - agenda items. 1.0 Approval of Minutes of the January 26, 2015 District/City Minutes 2.0 Student Safety Issues 2.1 Cell Tower — Portola Park (near Muir Fundamental Elementary School) 2.2 Crossing Guards 2.3 Homeless Shelter 2.4 Marijuana Dispensaries 2.5 Proposed IV Needle Exchange Program (near Davis Elementary School) 3.0 Possible Joint -Use Agreements 3.1 Master Agreement 3.2 Godinez Fundamental High School — possible use agreement with other locations in the City 3.2.1 Involving Stadium and Track Fields 3.2.2 Supported by: a. 50150 sharing of capital expense b. Irrevocable trust with annual contribution • To serve maintenance and refresh needs 3.2.3 Home Run Fence on Godinez High Ball Diamonds 3.3 Ball Diamonds at other High Schools 3.4 MacArthur Fundamental Parking Lot 3.5 Santa Ana Valley High School Sports Complex 3.6 Shared Revenue 13A -3 4.0 Parking and Traffic 4.,t Grant Site Parking (Diagonal) 4.2 Traffic Signals 5.0 Santa Ana Winds Program - Instruments 6.0 Water Conservation and Education Presentation 7.0 Updates 7.1 Street Resurfacing (Mitchell Child Development Center) 7.2 Century high School (trees on Lyon Street) 8.0 Future Items for Discussion & Planning • Garfield Elementary — Park Area • Libraries and Community Centers 9.0 Next scheduled meeting - Monday, August 3, 2015, at 5:30 p.m. - City of Santa Ana, Administration Building ADJOURNMENT City of Santa Ana Council Member Sal Tinajero Council Member Angi Amezcua Council Member Roman Reyna City Manager David Cavazos 13A -4 Santa Ana Unified School District Board of Education President John Palacio Board of Education Vice President Cecilia Iglesias Superintendent Rick Miller 2 MINUTES OF JOINT POLICY MEETING SANTA ANA UNIFIED SCHOOL DISTRICT & SANTA ANA CITY COUNCIL January 26, 2015 CALL TO ORDER Joint Policy meeting convened at 5:33 p.m. at City Hall Ross Annex Room 1600, 20 Civic Center Plaza; Santa Ana, California. ATTENDANCE City Council members Present SAUSD Board members Present Sal Tinajero Roman Reyna Angelica Amezcua John Palacio Cecilia Iglesias City Staff Present: David Cavazos, City Manager Carlos Rojas, Police Chief Gerardo Mouet, PRCSA Executive Director Ron Ono, Administrative Services Manager Jeannie Jurado, Community Services Manager Alma Flores, Office of City Manager Tanya Lyon, Strategic Communications Manager Hiram Uribe, Graphics Designer SAUSD Staff Present Rick Miller, Superintendent of Schools Stefanie Phillips, Ed. D, Deputy Superintendent, Operations David Haglund, Ed. D, Deputy Superintendent, Education Services Joe Dixon, Assistant Superintendent, Facilities & Governmental Relations Hector Rodriguez, Chief of Police, School Police Services Susie Lopez- Guerra, Ed. D., Director of Community Relations PUBLIC COMMENTS: None APPROVAL OF MINUTES FOR JUNE 10, 2013. • June 10, 2013 minutes approved as presented. City /School Joint Policy Meeting Page 1 January 26, 2015 13A -5 REVIEW OF JOINT USE ISSUES CENTENNIAL PARK HOME RUN FENCE • Mr. Ono, Admin. Services Manager presented history of 2002 Joint Use Agreement, 2010 Amendment, preparation of 2nd Amendment and District request for home run fence to remain permanently in place. • Board member Iglesias asked what does the easement say. • Exec. Director Mouet indicated the community is concerned of a permanent fence enclosing the park. This is a ball field homerun fence with openings in the fence and not a perimeter fence. • Board member Palacio indicated we should have a permanent home run fence since adult baseball is year round and the existing fence has been up for 2 years. • Board member Iglesias asked if residents will still have access to the field. • Councilmember Tinajero arrived at 5:43pm and indicated the fence has not been taken down and it does not seem to be an issue. • Councilmember Reyna indicated there are openings in the fence to provide residents access to the fields. • Superintendent Miller indicated the fence openings should be identified on the aerial. CENTENNIAL /GODINEZ SYNTHETIC TURF • Mr. Ono Admin. Services Manager presented the benefits of a synthetic turf field on Godinez H.S. Football Field. The field is currently a lighted turf field and the district is systematically converting the high school turf fields to synthetic turf for extended use and maintenance reasons. The City is proposing to make available $410,000 of soccer surcharge funds if the district provides the remaining amount needed to install synthetic turf on Godinez football field. • Mr. Dixon Assistant Superintendent indicated we should also install a rubberized track with is proposal. • Councilmember Reyna requested a cost estimate for the rubberized track. • Board member Iglesias asked how long have we had the synthetic turf and rubber track at Willard. • Mr. Mouet, Exec. Director indicated the Willard synthetic turf and rubberized turf field was completed on October 2013. The park and field improvement at Willard cost $4.4 million that was available through a Prop 84 grant. This is a youth soccer field and priority use is provided to organizations that have the most registered youth within a certain radius around the field. • Board member Iglesias indicated if the field is open, it needs supervision. Will the City staff the field when it is open? • Mr. Mouet, Exec. Director indicated we will have city staff available when the field is open. • Councilmember Tinajero indicated DYSC always staff on site that can manage the Godinez site. • Board member Palacio indicated DYSC is fenced, but Godinez field is not fenced. Difficult to manage, we need to work out the mechanics. City /School Joint Policy Meeting Page 2 January 26, 2015 13A -6 o PUBLIC COMMENTS: • Edgar Vasquez supported the need to create another synthetic turf field. He indicated a natural turf filed needs to dry out after a rain, whereas a synthetic turf field is ready to use right after a rain. Any extra fee is worth it to have another synthetic turf field. • MASTER JOINT USE AGREEMENT • Mr. Ono Admin. Services Manager presented a summary of the Master Joint Use Agreement along with a summary of the Joint Use sites. The Master Joint Use Agreement will have various supplemental agreement of each site. • Mr. Mouet, Exec. Director indicated the draft agreements will be brought back to the Joint Policy meeting in spring. • Council member Tinajero asked if the board voted on terminating the Valley Joint Use Agreement. • Board member Palacio asked if these are the only joint use sites, and maybe we should include other sites. • Council member Amezcua indicated Kennedy has a large lot that can be used for a joint use soccer field. • City Manager Cavazos asked if there is a possibility of a Joint Use Agreement on City Wi -Fi. • Board member Iglesias asked if there is a Joint Use Agreement for the Library. • Council member Tinajero indicated we did this through the implementation of the library initiative, and kept libraries open at Santa Ana, Valley, Century, and other schools. Don't know if there was a commitment to promote the program. • Board member Palacio indicated we can design school sites with a separate public access to a library portion of the school. There are examples already at other cities. We need to identify the mechanics. • Mr. Mouet, Exec. Director indicated we are designing an e- library at Roosevelt/Walker site. • Council member Tinajero indicated we have students without computers, so this is a great opportunity. MAIN AND WALNUT /TRAFFIC SAFETY ISSUE • Council member Amezcua indicated the Main/Walnut area is a problem with traffic backup. The traffic lights should be synchronized. • City Manager Cavazos indicated the city will synchronize the traffic lights. • Police Chief Rojas indicated there is only 300 feet between the intersection and the next street. It is too short and will create a traffic blockage. • Board member Palacio indicated the city needs to look at school sites in addition to lighting around school sites. • City Manager Cavazos indicated everyone wants to hurry and drive through and it is difficult for traffic guards to control. • Police Chief Rojas indicated the police department issued 72 citations in this location last year. • Council member Amezcua indicated pedestrian safety is a major concern. City /School Joint Policy Meeting Page 3 January 26, 2015 13A -7 ROOSEVELT/WALKER JOINT USE PROJECT UPDATE o Mr. Dixon, Assistant Superintendent indicated plans were submitted to DSA for approval. He indicated construction will begin this summer and completion in April next year. 24 to 30 parking spaces will be added to the site. SAUSD /CITY PARTNERSHIP ON WI-Fl SYSTEM • Superintendent Miller indicated he heard from the Mayor that the City is interested in providing Wi -Fi to Santa Ana residents. He is interested in a joint use /shared interest on this proposal and what's to know where the committee wants to go. • Council member Reyna indicated the city is proceeding with installing Wi- Fi in City Hall and the Library. • City Manager Cavazos indicated the City Hall, Library and Downtown are looking at ways for City / SAUSD to partner on the fiber backbone for the common benefit. • Board member Palacio indicated if the technology is being set up to talk to the district. • City Manager Cavazos indicated "Yes" along with Downtown. • Board member Palacio asked how do we provide service to the residents at home. • Board member Iglesias indicated Cox has a grant to partner with school districts with good rates to reach out to families. GENERAL DISCUSSION • Joint Use c Discussed earlier. • Communication • Board member Palacio indicated we have an opportunity for collaboration on projects. We need to expand this communication to other areas. We don't know what each other are doing in the areas of Homeless shelter, Approval of agreement terminations, etc. The City's Neighborhood Association and the District's PTA need to communicate together. There needs to be a point of communication. • Ms. Lyon Strategic Communications Manager indicated we have provided coordinated meetings with the districts PIO on City messages. Council member Reyna talked about using the marquee. We also use the water bills to communicate along with other ways to improve communications. • Board member Palacio indicated when we have any significant changes; the city needs to call so the district understands issues. • Council member Tinajero indicated the School Superintendent and the City Manger are the key staff persons that need to communicate with each other including the PIO. • Board member Palacio indicated between now and next meeting we need to identify issues to discuss. • Council member Tinajero indicated when there is a policy meeting we need to communicate with each other. We meet every quarter, but if necessary and if the subject requires it we should call a special meeting to inform each other. City /School Joint Policy Meeting Page 4 January 26, 2015 13A -8 o Board member Iglesias invited City Council to attend the next graduation ceremonies. Council member Tinajero and Reyna expressed appreciation for the offer. Security • City Manager Cavazos indicated City Council added 10 police officer and proposing more positions in the budget. They are doing a great job, but need to add additional officers. • Board member Palacio asked about the park rangers and park ambassadors. On adjoining school /park sites, how does it impact the school sites? • City Manager Cavazos indicated the plan proposes 15 park ambassadors and one police officer that will be supported by current officers. There are 3 options (Option A, B, & C.) that will be considered by City Council. Whatever option is selected there will be no diminishing of security coverage in the parks. • Police Chief Rojas indicated mounted police will be deployed at Santiago Park and will expand to Centennial Park. • Board member Palacio ask how will the city decision impact the school district. • Mr. Mouet, Exec. Director indicated 10 years ago we indicated Park Rangers should not do the task of law enforcement. SAPD should handle law enforcement issues. Currently Park Rangers are dispatched through SAPID dispatchers. Park Rangers clock out at 10:OOpm, but the park closes at 11:OOpm. If Park Ambassadors are approved they will coordinate with SAPD. • Council member Tinajero indicated we need to capitalize on our relationship and work together. • Board member Palacio indicated parking is a big issue around schools. Need to look at diagonal parking to increase parking at schools. Need to identity at a future meeting. We also need to look at double headed street light fixtures adjacent to schools to provide increase lighting around the school perimeter. • Board member Iglesias also asked about maximizing the parking space around schools. • City manager Cavazos indicated the city provided free parking for Mater dei and now they are considering building a parking structure. DISCUSS SCHEDULE FOR NEXT MEETING o Next meeting May 4, 2015. ADJOURNED: 7:08 p.m. A , Gerardo Mouet, Exe uti e Director City of Santa Ana PR A City /School Joint Policy Meeting Page 5 13A -9 January 26, 2015 13A -10