HomeMy WebLinkAbout22C - SPEC - INMATE SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 19, 2015
TITLE:
CONTRACTS AWARD
FOR INMATE SUPPLIES
(SPEC. NO. 15 -011)
{STRATEGIC PLAN NO. 1, 4}
C ty,
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑
As Amended
❑
Ordinance onI "Reading
❑
Ordinance on 2ndReading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Reject the bid from Tronex International, Inc. as nonresponsive to the specification.
2. Award contracts for the purchase of inmate clothes, shoes, linens and personal care items
for a two -year period in annual aggregate amount not to exceed $70,000, with provisions
for three one -year renewals exercisable by the City Manager, subject to non - substantive
changes approved by the City Manager and City Attorney, with the following vendors:
Vendor:
Categories:
Amercare Products, Inc. Personal Care Items
Bob Barker Co, Inc.
True Uniform
DISCUSSION
Undergarments & Shoes
Uniforms & Linens
F.1% TIM
$30,000
$15,000
$25,000
The City of Santa Ana maintains a 512 -bed holding facility which houses inmates during the
arraignment and hearing process. The State of California Title 15 provides standard local
detention facility guidelines which mandate all inmates must be supplied with a clean shirt, pants,
undergarments, shoes, linens and basic necessary hygiene items. Upon intake, inmates are
provided two full sets of clothing, including undergarments and one set of shoes. Personal care
items and linens such as towels, sheets, soap, toothbrush /paste, shampoo, and deodorant are
also issued. The contract is designed to facilitate daily operations by providing clothes, shoes,
personal care items on an as- needed basis at a significant cost savings based on quantity
pricing.
22C -1
Contracts Awards for Inmate Supplies
May 19, 2015
Page 2
The notice inviting bids was advertised on February 10, 2015 on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
35 Vendors were notified
12 Vendors downloaded the bid packet
0 Received from Santa Ana vendors
7 Bids received
The bids were received and opened on February 23, 2015 and evaluated (Exhibit 1). The bids
received from Amercare Products, Bob Barker Co, Inc., and True Uniform are all responsive to
the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 Community Safety, Objective #4
(Ensure a sound fiscal model for jail operations through coordinated efforts with personnel from
the City Manager's Office, Police Department, City Attorney's Office, Finance, and Personnel).
FISCAL IMPACT
Funds are available in the Jail Operations - Miscellaneous Operating Expenses account
(no.01114475- 63001).
Carlos Rojas
Chief of Police
Police Department
EG
Exhibit: Bid Abstract
APPROVED AS TO FUNDS AND ACCOUNTS:
AWySSC4 ",t a s ev
Francisco Gutierrez
Executive Director
Finance and Management Services Agency/_,
U
22C -2
Contracts Awards for Inmate Supplies
May 19, 2015
Page 3
IFB 15 -011 Inmate Supplies
BID OPENED 2 -23 -15
Amercare
Uniforms
True
American
Bob
Products
Charm -Tex
Mfg.
Uniform
Tex -Chem
Barker Co
CAT -1 UNIFORMS
uniforms -pant *
78.54/dz
73.00 /dz
70.20 /dz
*
81.00 /dz
uniforms -shirt *
70.90 /dz
58.20 /dz
57.00 /dz
*
64.80/dz
uniforms -t- shirts *
33.90/dz
24.72/dz
33.00 /dz
*
33.60/dz
uniforms - coverall *
49.90/cs
85.68 /cs
35.00 /cs
*
55.00 /cs
Total
$233.24
$241.60
$195.20
N/A
$234.40
CAT -2 UNDERGARMENTS
undergarments- briefs *
13.90/dz
18.16/dz
15.95/dz
*
13.00 /dz
undergarments -panty *
7.90 /dz
10.28/dz
9.40 /dz
*
7.00 /dz
undergarments -bra *
23.90/dz
24.20/dz
25.95/dz
*
20.50 /dz
undergarments -socks *
7.36 /dz
7.25 /dz
6.95/dz
*
6.00 /dz
Total
$53.06
$59.89
$58.25
N/A
$46.50
CAT -3 SHOES
shoes -deck *
*
4.66/pr
3.50 /pr
*
3.30 /pr
shoes - sandals *
*
5.75/pr
4.95/pr
*
3.00 /pr
shoes - shower shoes *
*
2.67/pr
2.50 /pr
*
1.78 /pr
Total
N/A
$13.08
$10.95
N/A
$8.08
CAT -4 LINENS
linens- bath towels *
13.90/dz
*
13.50/dz
*
14.50 /dz
linens -flat sheet *
39.90/dz
*
38.75/dz
*
49.00 /dz
linens - pillowcases *
11.90/dz
*
11.75/dz
*
16.00 /dz
linens - blankets *
83.54/dz
*
84.00/dz
*
84.00 /dz
Total
$149.24
N/A
$148.00
N/A
$163.50
CAT - 5 PERSONAL CARE
various items
Total $29,391.10 *
*
*
$31,499.30
$38,626.37
Tronex International, Inc Non- Responsive (did not bid
all items in
any one given
category).
*no bid or did not respond to all items in that category to be considered.
Exhibit 1
22C -3
22C -4