HomeMy WebLinkAbout85B - CENTENNIAL PARK REPAIRSCOUNCIL AGENDA ITEM
85B. REQUEST FOR REPAIRING AND REPAVING OF CENTENNIAL EDUCATION
CENTER AND CENTENNIAL PARK PARKING AREAS AND REQUEST TO
PREPARE A PLAN TO REPLACE OR REPAIR THE LIGHTING — Mayor Pulido
ACTION: Approve Rancho Santiago Community College District's (the "District ") proposal to
repave the parking lot at Centennial Park, followed by, developing plans to replace the lighting at
Centennial Park.
FISCAL IMPACT: The cost of repairing and repaving the parking lot is estimated to be
$167,000 fifty percent (50 %) to be paid for by the District and fifty percent (50 %) to be paid by
the City, pursuant to the terms of a "Reimbursement Agreement" to be negotiated with the
District. The District has agreed to initially pay for repaving of the parking lot and be reimbursed
later by the City for its portion of the cost, pursuant to the Reimbursement Agreement. The
District currently possesses a leasehold interest in the Centennial Park Center. The plan to
replace or fix the light poles at Centennial Park needs to be developed and the cost of preparing
the plan is minimal. The actual cost of replacing or repairing the lights at Centennial Park will be
part of the plan. The City is responsible for maintain the lighting at Centennial Park. The cost for
repairing and repaving the parking lot may also be offset by the Orange County Water District
pursuant to an existing Memorandum of Understanding between the City and the Water District.
NOTICING REQUIREMENTS: A Legal Notice is not required to be posted, published, or mailed
in regard to this matter, other than on a time posted Agenda.
REPORT SUMMARY: The City currently owns Centennial Park, and has granted the District a
license to use a portion of Centennial Park for certain classrooms which are known as the
Centennial Education Center. The parking areas and the lights in the parking areas are in need
of replacement or repair and are a safety hazard to the students that attend the Centennial
Education Center and the members of the public that visit the park. Pursuant to the City Charter,
Section 411, Mayor Miguel - Pulido, proposes that the City: (1) execute a Reimbursement and
Right of Entry Agreement with the District so that the District may make all necessary repairs to
the parking lot during the District's summer vacation period in accordance with the scope of work
attached hereto, and (2) provide the City Council with a plan to repair or replace the lights in
Centennial Park on or before the City Councils first meeting in September 2015. If the repairs
and repaving of the parking areas are not allowed to be made now, the District will have to wait
another year to make the repairs due to the scheduled classes.
ATTACHMENTS: A copy of the proposed scope of work to repair and repave the parking lots in
Centennial Park.
.•
FOOM�N
FOON[W
f-
C
70
EN
W
s C N
ICI
�
° m d
O p V
C � N
O O N
N
M CO N
J > O
N
N
CO CO
4 r-�
4t
4 � 4,
O Q
coca
nano
..a.
o
0 0
0 0
FOOPM
"c
e
6
6
S
geow
d
b
�# Id
tl
P_ 4AW .x,40_
m
a
N N N e ry m m a
_
�
•
_
o
u
0
.
l'
•
i'n wn PmN.. ..
C
e�
U
m
O
�
•
•�
W
�
xm
M
■
�_.
W
U
A;
9 Cr > >
_
■
■
o N o
O
y N w w
N
d
__
wool
FDA
■
—
N
LL LLLLLLLL
=
v
U
W
N
z
W
a
N
FE
4 r-�
4t
4 � 4,
O Q
coca
nano
..a.
o
0 0
0 0
FOOPM
"c
e
6
6
S
geow
d
b
�# Id
tl
P_ 4AW .x,40_
m
a
z
O
Q
U
0
w
z
z
w
z
Z
W
U
N N N e ry m m a
U
x
n x
�
C
i'n wn PmN.. ..
C
e�
U
O
O
�
O
•�
W
�
xm
Asx
W
U
A;
9 Cr > >
o� ho vi
N N N '1 P N n VI
o N o
O
y N w w
N
d
FDA
N
LL LLLLLLLL
W
v
U
W
N
z
W
a
N
z
O
Q
U
0
w
z
z
w
z
Z
W
U
U
�
C
C
e�
U
O
O
�
O
•�
W
�
W
U
A;
EXHIBIT B - SCOPE OF WORK
Centennial Education Center (CEC) Parking Lot Restoration and Restripe
Location: Area of work is located at Rancho Santiago Community College District's
Centennial Education Center at 2900 W. Edinger Ave. Santa Ana, Ca. 92704.
1. Restoration and restriping of the parking lot areas to the North and East of the CEC Buildings.
Refer to Exhibit B for details.
2. Proj ect duration is 44 calendar days from April 3 — May 17, 2015. The work is to be completed
in 3 Phases. Phase 1 - April 3-12,2015 for the asphalt removal, replacement and overlay. Phase
2 — Asphalt cure time. There will be no work activities during Ph 2. Phase 3 — May 16 — 17,
2015 for the application of the slurry seal and parking lot striping. In the event of scheduling
conflicts or inclement weather during April 3 -12, 2015 which does not allow for the removal,
replacement and overlay work to be completed, the work will be re- scheduled to take place
between June 8 and July 19, 2015. District to bare no increase in project cost due to re-
scheduling of the work from April to June.
3. Parking Lots #1 (Alt 1) and #2 are to have the damaged AC removed and replaced with new 4"
asphalt . A new 1.5" asphalt overlay is to be applied to the entire asphalt surface of Parking
Lots #I (Alt 1) and #2. New parking stall striping and red Fire lane stencil and red curb to meet
Fire Department requirements. The required AC repairs, slurry and striping work for Parking
Lot #1 is to be included in Additive Alternate #1.
a. Saw -Cut and Remove existing damaged asphalt to a total depth of (4) inches and haul away
spoils to a legal dumpsite. Refer to Exhibit C for limits and locations of asphalt removals and
replacements.
b. Compact soil at removal locations to 95% prior to placement of (4) inches of new hot asphalt.
Roll and Compact.
c. Clean existing asphalt surface and mill (grind) along edges to a total depth of (1.5) inches and
haul away spoils. Provide smooth transitions from new paving to existing surfaces.
d. Install leveling course with hot asphalt as needed.
e. Clean and crack fill existing asphalt surface of Parking Lots #1 (Alt 1) and #2, apply tack coat
and Machine overlay entire asphalt area with (1.5) inches of hot asphalt, roll and compact.
f Raise manholes and water valves up to new grade elevation set in concrete.
g. Edges tapered to meet existing to maintain water drainage as best as possible
h. Apply 2 coats of slurry seat after new asphalt overlay has cured 30 days. Slurry seal coats are
to be installed on the first Saturday and Sunday after the 30 day cure time of the new asphalt.
All premium wage rates for weekend work are to be included in the base bid amount.
.o
i. Restripe parking stalls and re- stencil back to original layout. Parking stalls shall not be less
than eight (8) feet six (6) inches wide and eighteen feet(18') long with single stripe. All striping
work is to be completed on the Saturday or Sunday immediately following the application of
the seal coat. All premium wage rates for weekend work are to be included in the base bid
amount.
j. Provide temporary parking lot striping at handicap stalls after placement of new asphalt and
prior to application of the new slurry seal.
k. Paint Fire lane stencil and red curb to meet Fire Department requirements.
4. Parking Lot 3 is to receive 2 coats of slurry seal, parking stall striping, Fire lane stencil and red
curb to meet Fire Department requirements.
a. Apply 2 coats of slurry on the entire lot.
b. Restripe parking stalls and re- stencil back to original layout.
c. Paint Fire lane stencil and red curb to meet Fire Department requirements.
5. Provide traffic and pedestrian control for the duration of the project and as required to protect
the new surface from vehicle and pedestrian traffic.
.O