HomeMy WebLinkAboutWORKSTUDY - EMERGENCY MANAGEMENT STRATEGIC PLANDevelopment of an
Emergency Management Strategic Elan
for the City of Santa Ana
Presented By:
Steve Rhyner
Emergency Operations Coordinato
May 5, 2015
City Strategic Plan
Goal 1 -Community Safety
Objectives
2 - Broaden communications, information sharing
and community awareness of public safety activities.
e. Update the City's Emergency Operation Center (EOC)
emergency preparedness plan to include a community evacuation
strategy to respond to natural disasters.
f. Partner with emergency assistance and disaster relief
organizations to promote community awareness of emergency
preparedness (e.g. citywide community
preparedness day).
6 - Enhance Public Safety integration,
communications and community outreach.
c. Continue to develop and implement joint command level
training in collaboration with the Police Department's Emergency
ons Coordinator.
�Where emergency Management Was
EM program was previously housed within
the Santa Ana Fire Department.
During the 201 1 -2012 transition to OCFA,
most EM efforts were stopped or postponed
and few records were retained after.
From 2012 -2014, EM was a side duty added
to existing staff in the Police Department.
Now able to transition back to a full -time EM
� program.
Where We'd Like To Go:
EM Strategic Plan Part One
Program Mission:
The mission of the City of Santa Ana's
Emergency Management Program is to lead
efforts to protect life, property and the
environment by developing, coordinating and
managing programs to prepare for, respond
to, recover from, and mitigate disasters and
large -scale emergencies.
Prevention
- Mitigation Freparednes <_
Recovery Response
EM Strategic Plan, Part One:
8 overall Program Goals:
Hazard Analysis and Situational Awareness
Program Development and Staff Training
Administration and Authorities
Community Education and Training
Planning and Procedures
Direction, Control and Coordination
Communications, Alert and Warnings
Finance and Budget
61 individual Program Objectives:
Every step or task necessary to fulfill each of the
6 Program Goals
I EM Strategic Plan, Part Two
61 Program Objectives scored by:
Priority:
Low, 1 point
Medium, 2 points
High, 3 points
Current Status:
Up to Date, 1 point
Partially Complete, 2 points
Not Begun, 3 points
If other Objectives depend on it, 1 point
added
Part Two (in table format):
Gives each Objective a score between:
2 (Low Priority, Up to Date and no other
Objectives depend on it,
and
7 (High Priority, Not Begun and other
Objective(s) depend on it
2 -3's marked in green, 4 -5's marked in
yellow and 6 -7's marked in red
� Next step, task or comment for fulfilling
each
F Part Three (in table format):
61 Program Objectives
A one -page snapshot of all 61 Objectives
ranked by order of priority, 1 to 61.
t
PREPARARSE HOY
REDUCE LOS EFECTOS
DE UN DESASTRE MANANA.
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7TLhe Next Steps:
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5 Program Objectives scored "7"
(The Top 5)
EOC Leadership Team
Santa Ana Municipal Code
Hazard Analysis
Emergency Operations Plan
EM Program Budget
EOC Leadership Team
Former City Emergency Preparedness
Committee
A management -level rep from each City
department or outside agency w/ a role
To develop emergency plans and procedures,
training requirements, EOC staffing
Provides consensus and commitment, rather
than the PD deciding for everyone
Provides technical expertise the Emergency
� Coordinator may not have
Team members form a core of EOC staffing
Santa Ana Municipal Cody
Santa Ana Municipal Code sections exist
establishing:
A Disaster Council, its members and powers
The Emergency Organization for the City
The process for developing Plans and Procedures
City Responsibilities and Authorities in disaster
We don't currently follow any of these
(not uncommon, most cities don't)
We are missing a Disaster Service Worker
(DSW) policy for employees (a gap under state
law) and for volunteers
Hazard Analysis
An up -to -date analysis and ranking of the
disaster threats or hazards potentially
impacting the City forms the basis for:
Emergency Operations Plan
Hazard Mitigation Plan
Staff training
Community education and outreach
Differing versions exist in different documents,
and few if any current staff were involved
Emergency Operations Plan
Most recent version found is 2007
Standards suggest revision every 2 -5 years
Outdated format, outline, procedures and
terminology
Missing significant current tools (WebEOC,
AlertOC)
No record of adoption by City Council (state
law)
Few current City staff gave input
� or were involved
Fr
mergency Management
Program budget
Created 61 specific Individual Objectives
to fulfill
EM program is new so no budget exists
Expenses now covered piecemeal from
other parts of the budget
L
Proposed EM Program budget
P Primary budget areas:
CERT and Community Education
$25,000
Staff Training and Development
$109000
EOC Facility, Equipment and IT /Comm's
$45,000
City Emergency Supplies and Equipment
$109000
� Centennial Park Training Center
$25,000
$115,000 Total
5 Program Objectives rated "7"
(Thy Top 5)
EOC Leadership Team
Santa Ana Municipal Code
Hazard Analysis
Emergency Operations Plan
Emergency Management Program Budget
CThank You
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