HomeMy WebLinkAbout22B - SPEC - REPLACEMENT VEHICLESREQUEST FOR
COUNCIL ACTION
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JUNE 2, 2015
TITLE:
CONTRACT AWARD FOR
REPLACEMENT VEHICLES
(SPEC. NO. 15 -033)
{STRATEGIC PLAN NO. 6,2)
CITY MAN ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance onI"Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Alvarez Electric Motors, dba EcoCentre, for the purchase of replacement
vehicles in an amount not to exceed $58,000, subject to non - substantive changes approved by
the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. Replacement of City vehicles is based on various
factors including age, mileage and performance. As a result, three vehicles have been identified
for replacement with electric powered EcoTrucks. These new EcoTrucks are more durable and
reliable than the old Cushman utility vehicles, having a larger cargo area along with a longer
battery life per charge. These utility vehicles were requested and will be utilized by the Parks and
Recreation Department at the Santa Ana Zoo and Santa Ana Stadium.
The notice inviting bids was advertised on April 06, 2015, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
6 Vendors were notified
2 Vendors downloaded the IFB packet
0 Received from Santa Ana Vendors
1 Proposal received
The bid opening was on April 27, 2015. The bid received from Alvarez Electric Motors, dba
EcoCentre, is responsive to the specifications and meets the City's requirements. To allow for
unanticipated charges, an additional $1,500 contingency has been included in the award amount.
2213-1
Contracts Award for Replacement Vehicles
June 2, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #2, (Address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds are available in the Fleet Maintenance Equipment Replacement account (no. 07510101-
66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
Attachments: Exhibit 1
CUDSfsp
22B-2