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Home My WebLink About10A - MINUTES - 05-19-15MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA MAY 19, 2015 CLOSED SESSION MEETING CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 5:11 P.M. ATTENDANCE COUNCILMEMBERS Present: MIGUEL A. PULIDO, Mayor (5:19 p.m.) VINCENT F. SARMIENTO, Mayor Pro Tern ANGELICA AMEZCUA P. DAVID BENAVIDES (5:23 p.m.) MICHELE MARTINEZ ROMAN A. REYNA SAL TINAJERO COUNCILMEMBERS Absent: NONE STAFF Present: DAVID CAVAZOS, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Clerk of the Council PUBLIC COMMENTS - None COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:11 p.m. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Raul Rivera v. City of Santa Ana; Workers' Compensation Appeals Board case ADJ8666038; ADJ8666384; CITY COUNCIL MINUTES 1 MAY 19, 2015 1 0A -1 B. City of Santa Ana v. Norman Stephen Major, Jr., et al. (Mercury Insurance); C. City of Santa Ana v. Elifelet Perez - Rivera (AFA Claims Services); D. Arabela Saldviar v. City of Santa Ana, Workers' Compensation Appeals Board Case ADJ8089022 2. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) and (4) of subdivision (d) of Section 54956.9 of the Government Code: One Matter (Alex Ruiz & Street Level Entertainment) 3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Personnel Services Executive Director, Ed Raya Employee Organizations: Santa Ana Police Officers Association (POA) Santa Ana Police Management Association (PMA) Service Employees' International Union (SEIU) Full -Time Employees Service Employees' International Union (SEIU) Part -time Civil Service Employees Confidential Association of Santa Ana (CASA) Santa Ana Management Association (SAMA) Agency Negotiator: City Manager, David Cavazos Employee Organizations: Executive Management (EM) CLOSED SESSION REPORT - See Item 19A for any reportable actions. ADJOURNED THE CLOSED SESSION MEETING AT 5:42 P.M. AND CONVENED TO THE REGULAR OPEN MEETING. CITY COUNCIL MINUTES 2 MAY 19, 2015 1 0A -2 REGULAR OPEN MEETING CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 5:48 P.M. ATTENDANCE COUNCILMEMBERS Present: MIGUEL A. PULIDO, Mayor VINCENT F. SARMIENTO, (6:02 p.m.) ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN A. REYNA SAL TINAJERO PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS COUNCILMEMBERS Absent: NONE Mayor Pro Tern STAFF Present: DAVID CAVAZOS, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Clerk of the Council MAYOR PULIDO JERRY HILL, POLICE CHAPLAIN EXCEPTIONAL CITIZEN AWARD presented by MAYOR PULIDO to Dominick Michael Berardino for his outstanding contribution to the City of Santa Ana. CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO to Raymond Aguirre Rangel for his commitment, dedication and entrepreneurial vision in the City of Santa Ana. CERTIFICATE OF RECOGNITION presented by MAYOR PRO TEM SARMIENTO recognizing Retired Officer Michael Buelna for his outstanding service to the City of Santa Ana. CITY COUNCIL MINUTES 3 MAY 19, 2015 1 0A -3 CERTIFICATE OF RECOGNITION presented by MAYOR PRO TEM SARMIENTO to Anabel Angus Arza, Bolivian television presenter and advocate in honor of her visit to Santa Ana. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES to Santa Ana College in recognition of their selection as one of the twelve community colleges within the State of California to offer a Baccalaureate degree. PROCLAMATION presented by COUNCILMEMBER MARTINEZ to the Santa Ana Public Works Agency in recognition of Public Works Week, May 17 -23, 2015. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER REYNA to Springfield College — Santa Ana Campus in celebration of third anniversary. CLOSED SESSION REPORT -. See Agenda Item 19A for Closed Session Report. AGENDA ITEM TAKEN OUT OF ORDER - COUNCIL AGENDA ITEM 85B. REQUEST FOR REPAIRING AND REPAVING OF CENTENNIAL EDUCATION CENTER AND CENTENNIAL PARK PARKING AREAS AND REQUEST TO PREPARE A PLAN TO REPLACE OR REPAIR THE LIGHTING — Mayor Pulido, Mayor Pro Tern Sarmiento and Councilmember Martinez Mayor Pulido, requested consideration of proposal by Rancho Santiago Community College District ( "District') to allow the District to pay 100% of the project cost and consider partial reimbursement at a later time. City Manager Cavazos, noted that staff had prepared summary of events leading up to request; asked City Attorney to comment on legal concerns. City Attorney Carvalho, expressed concern that Rancho Santiago Community College District had released bid for a project on City owned land; need to review if public bidding procedures followed by District; will review proposed contract for compliance, liability concerns and receive required bonds. Craig Hardwood, Attorney representing the District, noted that State Code 54981 justified proposed contract. CITY COUNCIL MINUTES 4 MAY 19, 2015 1 0A -4 City Attorney Carvalho, noted that law does allow such contracting, but need to review documents; City Council right to adopt policy on such matters. Councilmember Tinajero, suggested matter be continued to next Council meeting to allow staff to review bid proposal. Mayor Pulido, noted that matter is time sensitive because bid proposal expiring and would like to repair parking lot during the Summer in time for Fall session. Councilmember Martinez, indicated that it was important to protect the City; no exposure. Direct City Attorney to work with District attorney on detail of the proposal. Rancho Santiago Community College District Chancellor Raul Rodriguez, indicated that bid proposal expiring June 2, 2015; need to award contract at their next regularly scheduled Board meeting; followed bid procedures, but willing and able to work with the City. City Manager Cavazos, urged all to manage expectations and allow detailed review of proposal. City Attorney Carvalho, many joint use contracts have been approved, but need to make sure contractor indemnifies City. Mayor Pro Tern Sarmiento, supports policy that cures problem; opined that current condition of the lot needs to be repaired but not in dire condition; City has mitigated problem in the past; contract need to reflect that City owns land. Chancellor Rodriguez, noted that OC Water District has been contacted and amenable to making project move forward. Councilmember Reyna, concerned that City staff not involved in the process; OC Water District has begun to make community presentations on proposed improvements; supports District paying for parking lot improvements; urge better communication between agencies. Councilmember Amezcua, asked if bid could be extended and if City obligated to reimburse the OC Water District when they make improvements. City Attorney Carvalho, noted that District has followed their process; bid expiring with no extension. City Manager Cavazos noted for the record that parking lot is safe; City Engineer has inspected the lot. CITY COUNCIL MINUTES 5 MAY 19, 2015 1 0A -5 Councilmember Benavides, concerned that re- pavement would not allow rain water to percolate back into the aquifer; long term benefit needs to be considered. Rancho Community College Board Trustee Claudia Alvarez, opined that matter is a safety concern; Public Safety Committee of the Board has discussed matter; lighting concerns too, but not included in proposal; requested support as proposed by the District. Councilmember Tinajero, stresses importance of due diligence. City Attorney Carvalho, read provisions of the proposed contract with concerns. District Attorney Hardwood, noted that indemnification provision will be included that will hold City harmless. Mayor Pro Tern Sarmiento, proposed motion to allow the City Attorney to review bid package and allow City and College District to work together on repair of Centennial Park parking lot; good faith effort to work out details. City Manager Cavazos, indicated that matter would be brought back to City Council with project details. Mayor Pro Tern Sarmiento, noted that Special Meeting to approve contract may be warranted. MOTION: Direct City Attorney to review the bids by Rancho Community College District and work together with District staff to enter into an agreement to repair and repave the parking lot at Centennial Education Center. MOTION: Sarmiento SECOND: Martinez VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None(0) CITY COUNCIL MINUTES 6 MAY 19, 2015 1 0A -6 PUBLIC COMMENTS • George Garcia, concerned that US President reduced funding for police department's military gear. • Michael Klubnikin, stated that Orange County has illegal and corrupt activities. • Linda Lou Kestin, troubled that Salvation Army proposes to have temporary rehabilitation facility off of Edinger. • Ivan Enriquez, Youth Commission Chairperson, thanked the City Council for support of Commission and reported on meetings held. • Laura Morfin, Santiago Springs Homeowners Association, concerned with Salvation Army's proposed temporary site to provide shelter for 50 adult men that are homeless and on probation or with mental health issues; disappointed with short notice given to area residents and proximity to schools; City needs to be inclusionary; does not support Salvation Army planning permanent site next to temporary site. • Peter A. Katz, thanked Councilmember Martinez and Metropolitan Water District for water tour; thanked Mayor Pulido for Streetcar Project, the City Manager for balanced budget being proposed and commented on low high school graduation rates and need for recreational program to reduce crime. CONSENT CALENDAR MOTION: Approve staff recommendations on the following Consent Calendar items 10A through 31A, with the following modifications: • Mayor Pro Tern Sarmiento pulled Agenda Item 19E for separate discussion; and • Councilmember Martinez pulled Agenda Items 19F, 2513, and 25E for separate discussion. MOTION: Benavides VOTE: AYES SECOND: Sarmiento Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) CITY COUNCIL MINUTES 7 MAY 19, 2015 1 0A -7 ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF MAY 5, 2015 {STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office MOTION: Approve Minutes. BOARDS / COMMISSIONS / COMMITTEES 13A. COUNCIL COMMITTEES — AGENDA AND MINUTES (STRATEGIC PLAN NO. 5, 1) - Clerk of the Council Office MOTION: Receive and File NAME MEETING DATE Finance, Economic Development & Technology 5/11/2015 Santa Ana Unified School District /City of Santa Ana 5/4/2015 MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) — City Attorney's Office MOTION: Approve as follow: CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Raul Rivera v. City of Santa Ana; Workers' Compensation Appeals Board case ADJ8666038; ADJ8666384; settlement in the amount of $50,000 (4 -0 vote (Benavides, Pulido and Tinajero absent) B. City of Santa Ana v. Norman Stephen Maior, Jr., et al. (Mercury Insurance); subrogation agreement. C. City of Santa Ana v. Elifelet Perez - Rivera (AFA Claims Services); subrogation agreement. D. Arabela Saldivar v. City of Santa Ana, Workers' Compensation Appeals Board Case ADJ8089022; settlement in the amount of $41,000 (7 -0 vote) CITY COUNCIL MINUTES 8 MAY 19, 2015 1 0A -8 19B. EXCUSED ABSENCES — None 19C. STRATEGIC PLAN MONTHLY REPORT FOR APRIL 2015 {STRATEGIC PLAN NO. 5, 11 - City Manager's Office MOTION: Receive and file. 19D. QUARTERLY REPORT OF INVESTMENTS AS OF MARCH 31, 2015 {STRATEGIC PLAN NO. 4, 1} - Finance & Management Services MOTION: Receive and file. Mayor Pro Tern Sarmiento, noted that Proposal will set parameters for affordable housing and rental housing development; requested clarification on selection of sites and criteria. Proposed amendment to motion, as follow: • Remove Bonus Points in the Developer Selection — Proposal and Evaluation section; • Item #3: Demonstrated readiness of the proposed project to proceed demonstrated site control and availability of financing. Appropriate zoning to include sites defined in the Housing Element; and • Allow use of Community Development Block Grant funds (Inclusionary Housing Funds and HOME Program funds) for Acquisition and Rehabilitation Projects for new construction projects, in addition to Adaptive Reuse projects. Mayor Pro Tern Sarmiento, asked staff to consider funds allocated to the five project areas in Proposal and substitute some for sites in the Housing Element. Councilmember Martinez, concurred with Mayor Pro Tern Sarmiento. Asked for allow up list of projects in the Harbor Specific Plan; First Street Corridor be included. Also, noted density issues in Willard Neighborhood and need to prioritize projects. Councilmember Benavides, asked if one developer would be identified or dividing funds into multiple projects; proposed friendly amendment to motion to include "Affordable For Sale" projects and allow for mixed CITY COUNCIL MINUTES 9 MAY 19, 2015 1 0A -9 income and mixed -use projects and affordable housing for artists. Friendly amendment accepted by the maker of the motion. Housing Programs Analyst, Natalie Verlinich indicated that depending on applicants, may be dividing funds, noted that the HOME funds have commitment deadlines that would have to be considered. Mayor Pro Tern Sarmiento, inquired if able to include mixed income projects Housing Programs Analyst Verlinich, noted that able to use Federal funds and Inclusionary Housing Funds; Federal more restrictive but Inclusionary Funds and Project Based Vouchers allows mixed projects - more flexible. AMENDED MOTION: Authorize the Community Development Agency to release a Request for Proposals on June 1, 2015 to qualified affordable housing developers seeking proposals to fund affordable rental project(s) to be developed in the City of Santa Ana with funding from the HOME Investment Partnership Program funds, Community Development Block Grant program funds, Project Based Vouchers and the Inclusionary Housing Fund, subject to non - substantive changes approved by the City Manager and the City Attorney and as amended: • Remove Bonus Points in the Developer Selection — Proposal and Evaluation section; • Item #3: Demonstrated readiness of the proposed project to proceed demonstrated site control and availability of financing. Appropriate zoning to include sites defined in the Housing Element; and • Allow use of Community Development Block Grant funds (Inclusionary Housing Funds and HOME Program funds) for Acquisition and Rehabilitation Projects for new construction projects, in addition to Adaptive Reuse projects. • Allow "Affordable For Sale ", mixed income, mixed -use and affordable housing for artists projects. MOTION: Sarmiento VOTE: AYES: NOES: ABSTAIN ABSENT: CITY COUNCIL MINUTES SECOND: Martinez Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) None (0) None (0) None (0) 10 1 0A -10 MAY 19, 2015 Councilmember Martinez, requested matter be agendized on the (Finance and Economic Development) Council Committee for review of timeline after 180 extension expires. City Manager Cavazos, indicated that staff has met with adjacent property owner and will return to both council committee and to City Council for consideration. Councilmember Amezcua, noted that Orange County High School of the Arts expanding; staff to consider traffic congestion along Sycamore when improving area. Mayor Pulido, asked when project was approved by City Council. City Attorney Carvalho, stated that council direction provided in March 2014 with adoption of agreement in September, 2014. Councilmember Martinez, clarified that extension of agreement needed to deal with adjacent property; supports extension and St. Joseph's endeavors. Mayor Pro Tern Sarmiento, opined that extension reasonable nevertheless need to find resolution quickly. Mayor Pulido, concerned with time element. MOTION: Receive and file this update to the Exclusive Negotiating Agreement which grants a 180 day extension. MOTION: Martinez VOTE: AYES: NOES: ABSTAIN ABSENT: SECOND: Amezcua Amezcua, Benavides, Sarmiento, Tinajero (6) Pulido (1) None (0) None (0) Martinez, Reyna, CITY COUNCIL MINUTES 11 MAY 19, 2015 1 0A -11 BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROPRIATION ADJUSTMENT AND AGREEMENT TO IMPLEMENT THE ORANGE COUNTY PARTNERSHIP TO IMPROVE COMMUNITY HEALTH GRANT PROJECT {STRATEGIC PLAN 5, 413} - Public Works Agency MOTION; AGMT NO. 2015 -086 - Authorize the City Manager, and the Clerk of the Council to execute a sub -grant agreement with Community Action Partnership of Orange County, subject to non - substantive changes by the City Manager and City Attorney, to implement the Orange County Partnership to Improve Community Health project, for the one -year period ending September 29, 2015, in an amount of $145,000 with provisions for two additional one -year options contingent on adequate funding from the Centers for Disease Control exercisable by the City Manager and the City Attorney, utilizing project grant funding as awarded. 2. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2015 -180 - Recognizing $145,000 in Partnership to Improve Community Health grant funds into the Emergency and Health Fund revenue account and appropriating the same in the expenditure account. SPECIFICATIONS — PURCHASE OF EQUIPMENT AND SERVICES 22A. SPEC. NO. 13 -070 - ELEVATOR MAINTENANCE AND REPAIR SERVICES {STRATEGIC PLAN NO. 6, 1 C) (Police Department) - Finance & Management Services MOTION: Award a contract to Amtech Elevator Services for a two - year period in an annual amount of $61,000 not to exceed the amount of $122,000 with provisions for two one -year renewals exercisable by the City Manager, subject to non - substantive changes approved by the City Manager and City Attorney. CITY COUNCIL MINUTES 12 MAY 19, 2015 1OA -12 22B. SPEC. NO. 14 -078 - ELECTRONIC QUEUING SYSTEM AT THE DEVELOPMENT SERVICES PUBLIC COUNTERS (STRATEGIC PLAN NO. 3, 3, A) (Planning and Building Agency) - Finance & Management Services Finance, Economic Development and Technology Council Committee considered and approved recommended action on January 12, 2015. MOTION: Award a contract to Q -Matic Corporation for the purchase of an electronic queuing system and associated software for the Development Services public counters (Planning, Building, Public Works, Code Enforcement), in an amount not to exceed $53,140, subject to non - substantive changes approved by the City Manager and City Attorney. 22C. SPEC. NO. 15 -011 - INMATE SUPPLIES {STRATEGIC PLAN NO. 1, 4) (Police Department) - Finance & Management Services MOTION: 1. Reject the bid from Tronex International, Inc. as nonresponsive to the specification. 2. Award contracts for the purchase of inmate clothes, shoes, linens and personal care items for a two -year period in annual aggregate amount not to exceed $70,000, with provisions for three one -year renewals exercisable by the City Manager, subject to non - substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor: Categories: Amount: Amercare Products, Inc. Personal Care Items $30,000 Bob Barker Co, Inc. Undergarments & Shoes $15,000 True Uniform Uniforms & Linens $25,000 AGREEMENTS 25A. AGMT NO. 2015 -087 - COMPREHENSIVE MEDICAL SERVICES REVIEW PROGRAM {STRATEGIC PLAN NO. 7, 5E) - Personnel Services Agency MOTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Occu -Med, Ltd., subject to non - substantive changes approved by the City Manager and City Attorney, for a three -year period expiring on June 30, 2018 in an CITY COUNCIL MINUTES 13 MAY 19, 2015 1 0A -13 amount not to exceed $75,000 per Fiscal Year, for total compensation not to exceed $225,000 over the three -year period. Councilmember Martinez who represents City on the Orange County Waste Management Commission indicated that project will greatly benefit Santa Ana. MOITON: Authorize the City Manager and Clerk of the Council to and execute an amendment to the Waste Disposal Agreement with the County of Orange, subject to non - substantive changes approved by the City Manager and City Attorney, and extend the terms of the agreement through June 30, 2025. MOTION: Martinez SECOND: Reyna VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) 25C. AGMT NO. 2015 -089 - RESIDENTIAL CATCH BASIN CONNECTOR PIPE SCREEN INSTALLATION PROJECT (PROJECT NO. 15 -6844) {STRATEGIC PLAN NO. 6, 1, G) - Public Works Agency MOTION: Authorize the City Manager and the Clerk of the Council to execute an agreement with United Storm Water, Inc., subject to nonsubstantive changes by the City Manager and City Attorney, for the term expiring June 30, 2016, with provision for one one -year extension exercisable by the City Manager and City Attorney, in the total amount not to exceed $201,600. 25D. AGMT NO. 2015 -090 - LED STREETLIGHT IMPROVEMENTS {STRATEGIC PLAN NO. 6, 1, C) - Public Works Agency CITY COUNCIL MINUTES 14 MAY 19, 2015 1 OA -14 MOTION: Authorize the City Manager and Clerk of the Council to execute an agreement with California Professional Engineering, Inc., expiring on June 30, 2016, to rewire existing high - voltage streetlights and install LED post top fixtures in an amount not to exceed $498,020, subject to nonsubstantive changes approved by the City Manager and City Attorney. Councilmember Martinez, noted that no general funds have been expended. City Attorney Carvalho, clarified that matter represents 7 lawsuits challenging initiative, may take 2 -4 years before they are resolved and require additional funding to litigate; medical marijuana fund has $320,000 and designated staff in anticipation of lawsuits; regulatory permits being processed thus the City will receive additional revenues. City Manager Cavazos, indicated that all revenue generated are used on operations including enforcement; revenue and expenses forecasted. Mayor Pro Tom Sarmiento, agreed that lawsuits were anticipated; City Council had discussions on the subject matter in addition to enforcement issues that come from regulating new industry. Councilmember Tinajero, agreed Councilmember Martinez; reminded needed. with Mayor Pro Tom and all that taxes may be amended, if Mayor Pulido, reminded all that matter approved by 4 -3 vote; requested reported on status and cost of enforcing illegal operators in Santa Ana. MOTION: Authorize the City Manager and the Clerk of the Council to execute an agreement with Richards, Watson & Gershon, APC, subject to non - substantive changes approved by the City Manager and City Attorney, for a three -year term ending May 19, 2018, with provisions for one one -year extension, exercisable by the City Manager and the City Attorney for an amount not to exceed $500,000. MOTION: Sarmiento SECOND: Tinajero VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) CITY COUNCIL MINUTES 15 MAY 19, 2015 1OA -15 NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) LAND USE MATTERS CONDITIONAL USE PERMIT/VARIANCES 31A. VARIANCE NOS. 2015 -03 AND 2015 -04 TO ALLOW ADDITIONAL MAJOR BUILDING IDENTIFICATION SIGNS FOR TUSTIN CENTRE LOCATED AT 1525 AND 1551 NORTH TUSTIN AVENUE {STRATEGIC PLAN NO. 3, 2) — AUSTIN EVELO, APPLICANT - Planning and Building Agency Planning Commission approved recommended action on April 27, 2015, by a vote of 6 -0 (Verino absent). MOTION: Receive and file the staff report approving Variance Nos. 2015 -03 as conditioned and 2015 -04 as conditioned. * *END OF CONSENT CALENDAR ** BUSINESS CALENDAR RESOLUTIONS 55A. RESOLUTION RELATED TO THE FINANCING OF EQUIPMENT, INSTALLATION AND PARTNERSHIP COSTS FOR THE 800 MHZ COMMUNICATIONS SYSTEM PROJECT {STRATEGIC PLAN NO. 1, 2j- Police Department; Parks, Recreation and Community Services Agency; Planning and Building Agency; and Public Works Agency MOTION: 1. Adopt a resolution. RESOLUTION NO. 2015 -022 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR EXECUTIVE DIRECTOR OF FINANCE TO ENTER INTO A TEN YEAR FINANCING AGREEMENT WITH HOLMAN CAPITAL CORPORATION FOR FINANCING OF THE CITY'S CITY COUNCIL MINUTES 16 MAY 19, 2015 1 0A -16 PORTION OF THE 800 MHZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM BACKBONE UPGRADE FOR P25 COMPLIANCE, EXECUTE AN ESCROW AGREEMENT, AND ANY ASSURANCES AND /OR DOCUMENTS REQUIRED FOR SAID AGREEMENT 2. AGMT NO. 2015 -092 — Authorize the City Manager or the Executive Director of Finance to enter into a ten -year agreement with Holman Capital Corporation (Holman) commencing July 15, 2016 for an amount not exceed $1,125,086 for the purpose of financing the Orange County 800 MHz project Partnership Costs for fiscal year 2015 -16 and 2016 -17, contract contingency, installation and programing of equipment, and execute any assurances and /or documents required for said agreement. MOTION: Tinajero VOTE: AYES: NOES: ABSTAIN SECOND: Sarmiento Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) None (0) None (0) ABSENT: None(0) ADMINISTRATIVE MATTERS - BUSINESS 60A. REVIEW AND PROVIDE DIRECTION TO STAFF ON ROLES AND RESPONSIBILITIES OF THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMITTEE (STRATEGIC PLAN NO. 5, 1) - Public Works Agency Tom Morrissey, reflected on accomplishments of Environmental and Transportation Advisory Committee; requested matter be continued and returned to Committee for review. Councilmember Martinez, request that Bylaws Review Ad Hoc Committee review recommendations prior to City Council consideration. Councilmember Reyna proposed golden circle /loop be included in role and responsibilities and reconsider start time to evening hours. Public Works Agency Executive Director, Fred Mousavipour, noted that Ad Hoc committee had reviewed proposal and recommended role and CITY COUNCIL MINUTES 17 MAY 19, 2015 1 0A -17 responsibilities mirror pre -1999 duties; more in line with a Public Works Commission; staff recommends excluding water and solid waste due to complexity of matter. MOTION: Continue consideration of matter to allow Environmental and Transportation Advisory Committee to review proposal. MOTION: Martinez SECOND: Sarmiento VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None(0) 60B. WELLNESS DISTRICT COMMUNITY PROPOSAL {STRATEGIC PLAN NO. 5) - City Manager's Office The following members of the community commented on the proposal: • Sam Romero, supports renaming 4th Street as Calle Cuatro. • Tony Gatica, outlined request and supports proposal as submitted. • Jessenya Reyes, supports all elements of the Proposal. • Jose Rea, thanked City Council for South Main Street Corridor approval and projects underway; supports District proposal. • Graciela Medina, expressed support for proposal. • Madeleine Spencer, noted that SACReD added social inclusion provision amongst other things that are important to members; supports Proposal. • Philip Escobedo, opined that staff report proposal was fair; does not support rent control; City Council needs to be responsible stewards Council Discussion ensued. Councilmember Benavides, supports item #1 include Calle Cuatro on 4th Street signs; supports concept of mercadito and micro - farms; policy to support community events and need to include economic development community advisory committee consideration at next Council meeting. Councilmember Tinajero, agreed that Wellness important for whole City — holistic approach and not rebrand certain district; support micro -farm concept in correlation to obesity and low income; issue with mercadito, CITY COUNCIL MINUTES 18 MAY 19, 2015 1 0A -18 supports concept but need to be private venture; staff to review cost of sponsorship, policy should allow benefit whole City; supports inclusion of Calle Cuatro under 4th Street signs and micro -farm concept; proposed Economic Development Task Force be open to the public and re- organize to include community members instead of establishing new advisory committee; costs need to be included in report for City Council to consider. Councilmember Martinez, noted that she has been asking for policy on event sponsorship for past 2 years; need policy and sustainability of any project. Mayor Pro Tern Sarmiento, requested clarification on proposed resolution. City Attorney Carvalho, indicated that resolution is statement of policy, actions to implement would need to be approved as agreements or related. Mayor Pro Tern Sarmiento, noted that City Council reached consensus on many of these issues including renaming of Plaza Santa Ana to Plaza Calle Cuatro, 4th street signs to include Calle Cuatro as way finding; takes issue with mercadito and does not want to bind the City, support efforts of community to develop and may help facilitate; proposal includes identification of micro -farm area; does not recall sponsorship event policy or discussion and suggest segregating matter from proposal; and opined that economic development task force important and maintain as is, establish new task force to include micro businesses, community residents and non - profit organizations that are different than the Chamber of Commerce committee to help craft Economic Development Plan. Councilmember Tinajero, agreed that task force should include different segments of our community and noted that no compelling reason why matter could not be continued. Mayor Pro Tern Sarmiento, asked if action taken on original motion, when does Council bring back matter. City Manager indicated that staff would return with cost and staffing in July. Councilmember Martinez, urged City Council to vote on matter and not delay further. Councilmember Reyna, reiterated need to review City Council priorities and implement system changes. SUBSTITUTE MOTION: Continue consideration of matter to July, 2015 to allow further exploration of ideas and include implementation cost prior to approval of resolution. MOTION: Amezcua SECOND: Reyna CITY COUNCIL MINUTES 19 MAY 19, 2015 1 0A -19 VOTE: AYES: Amezcua, Reyna, Tinajero (3) NOES: Martinez, Sarmiento, Pulido and Benavides (4) ABSTAIN: None (0) ABSENT: NOne(0) *Motion failed. City Council considered original motion. MOTION: 1. Support common areas of interest from Building Healthy Communities Resolution based on the April 7, 2015 Work Study session: rename Calle Cuatro /Plaza Santa Ana, 4th Street sign to include Calle Cuatro, mercadito concept, and micro - farms. 2. Supports development of community event sponsorships policy as separate matter from proposal being considered. 3. Authorize the City Attorney to prepare a resolution based on the direction of the City Council; 4. Direct staff to provide an implementation plan to include an analysis of costs, impacts, and next steps. 5. Direct the City Manager to create economic development committee comprised of various stakeholders to provide recommendations to the City Manager on the development and refinement of the specified items as directed by the City Council. 6. Direct the City Manager to continue to work with members of Building Healthy Communities to refine their proposal based on City Council input. MOTION: Sarmiento SECOND: Martinez VOTE: AYES: Benavides, Martinez, Pulido, Sarmiento (4) NOES: Amezcua, Reyna, Tinajero (3) ABSTAIN: None (0) CITY COUNCIL MINUTES 20 MAY 19, 2015 1 OA -20 ABSENT: None(0) PUBLIC HEARING 75A. EMERGENCY ORDINANCE AMENDING SAMC CHAPTER 39, ARTICLE VI, RELATING TO THE EXISTING WATER CONSERVATION PROGRAM AND RECEIVE DIRECTION ON DECLARATION OF STAGE 2 WATER SUPPLY SHORTAGE {STRATEGIC PLAN NO. 5, 2) - Public Works Agency Legal Notice published in the Orange County Register on May 9, 2015. Staff report presented by Public Works Agency, Water Resources Manager, Nabil Saba. Agenda • Governor's Executive Order • Water Consumption Facts • Ordinance Changes • Phase 2 Water Supply Shortage • Types of Enforcement • Recommended Actions • Drought Response Plan Governor's Executive Order • Reduce water use by 25% statewide in the next nine months (February 29, 2016) • Implementation mid -May 2015 • No irrigation of turf in street medians • No potable water use for irrigating outside of new homes unless with drip or micro -spray systems • Water purveyors must have "conservation oriented" rate structure • Santa Ana must reduce consumption by 12% 3r Type CITY COUNCIL MINUTES 21 MAY 19, 2015 1 OA -21 Facts • Groundwater OCWD = $344/AF • Purchased Tier 1 MWD = $923/AF • Santa Ana Daily Residential Use = 78.1 /gallons • Lifeline Daily Residential Use = 55 /gallons (California standard) • State Average Daily Residential Use = 158.8 /gallons (Raw average from state database) Existing SAMC Chapter 39 Water Conservation Ordinance • First established in 1990 • Last revised in 2009 • First implemented in September 2014 • Must be amended to comply with State Water Resources Control Broad Emergency regulation relating to the 2015 Drought • Paves the way to go to Phase 2 Water Supply Shortage Declaration Major Ordinance Changes • Defines Billing Unit, Base Year, Measurable Rainfall, newly constructed homes. • Allows for starting and ending the Water Shortage Phase declarations. • Prohibits irrigation during and after rain. • Prohibits irrigation of street medians. • Requires drip irrigation at frontage of all new construction. • Allows Council to set water allocation percentage. • Allows Council to set surcharge on overuse. CITY COUNCIL MINUTES 22 MAY 19, 2015 1 OA -22 • Allows for up to $500 in fines for second -time offenders of the Permanent Conservation Requirements. • Allows for consolidation of water accounts and deals with new accounts with no prior use history. • Restricts funds collected to conservation and outreach efforts only. • Phase 2 Water Supply Shortage(June 2, 2015) — Two -day watering per week (Mondays & Thursdays) at night only — Nurseries & golf courses three -day watering — Suspend Fire Hydrant flushing unless for Water Quality reasons — 12% Water Supply Allocation as compared to 2013 use — Fix leaks within 48 hours — Limits filling swimming pools to initial fill and to no more than one foot Two - pronged Enforcement Pending analysis • Recommended Actions 1. Amend SAMC Chapter 39, Article VI 2. Hold discussion and direct staff to declare Phase 2 Water Supply Shortage on June 2, 2015 2015 Water Drought Response Plan • What to do now? Short Term • Mandate 12% water use reduction (June 2015 to Feb. 2016) • Go to two -day watering (Mondays & Thursdays) • Stop watering public street medians. • Intensify conservation outreach. • Explore enforcement methods (Water Rate Consultant) • Long Term • Convert all City street median to drought tolerant planting. • Continue with the Turf removal program incentives both for residential & commercial customers. CITY COUNCIL MINUTES 23 MAY 19, 2015 1 OA -23 • Continue to promote the Residential and Commercial Rebate programs. • Develop Drought Action Plan. • Utilize Smart meters Citywide Drought Response — Comply with irrigation restrictions. — Stop the irrigation of Public Street Medians. — Convert medians to drought tolerant landscape. — Establish standards for Storm Water Capture. — Conduct a Recycled Water feasibility study (w /OCWD). — Convert old water meters to smart meters. — Remove turf from Public Facilities and replace with drought tolerant planting. — Reduce water system flushing activities. — Enforce Water Wasting violations. — Administer Lawn -to- Garden turf removal program. — Establish on -site water conservation rules and regulations. — Establish standards for the use of artificial plants. — Focus on athletic fields and sensitive plants & trees. — Stop the operations of all public fountains. — Consider Recycled Water if available from OCWD. — Citywide Drought Response — Upgrade the Corporation Yard car wash. — Revise Utility Bills to reflect water use information to customers. Mayor Pulido opened the hearing. The following spoke on the matter: • George Garcia, concerned with water wasters and $10,000 a day fine imposed by the State Governor. • Greg Utterht, representing Fabrica, noted that business implemented reclaimed water, but are high water users; requested reprieve. There were no other speakers and the Mayor closed the hearing. CITY COUNCIL MINUTES 24 MAY 19, 2015 1 OA -24 Council discussion ensued. Mayor Pro Tern Sarmiento thanked the community for water conservation efforts; need to allow for some flexibility; noted that fines set for repeat offenders; award winning water in Santa Ana; water goes through complex reverse osmosis process. Mayor Pulido, commented on intricate water replenishment process; need to reconsider existing practices and possibility of redesigning system to further conserve water. Councilmember Reyna, proposed incentive programs. Councilmember Martinez, requested conservation options. City Council requested information in multiple languages. * Councilmember Tinajero left the meeting at 9:43 p.m. and did not return. MOTION: 1. Adopt an emergency ordinance. (Requires five affirmative votes) ORDINANCE NO. NS -2877 - AN ORDINANCE OF THE CITY OF SANTA ANA AMENDING CHAPTER 39, ARTICLE VI OF THE SANTA ANA MUNICIPAL CODE RELATING TO WATER SHORTAGE CONTINGENCY PLAN 2. Discuss and direct staff to declare a Stage 2 water supply shortage at the regularly scheduled council meeting on June 2, 2015. MOTION: Sarmiento SECOND: Pulido VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento (6) NOES: None(0) ABSTAIN: None (0) ABSENT: Tinajero (1) CITY COUNCIL RECESSED AT 9:57 P.M. TO CONVENED A JOINT SESSION OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY CITY COUNCIL MINUTES 25 MAY 19, 2015 1 OA -25 80A. AGMT NO. 2015 -093 - SECOND AMENDMENT AND EXTENSION OF SETTLEMENT AGREEMENT AND MUTUAL AND GENERAL RELEASE FOR THE CONSTRUCTION OF PUBLIC IMPROVEMENTS WITHIN THE SOUTH MAIN CORRIDOR (STRATEGIC PLAN NO. 6, 1) MOTION: Authorize the City Manager and the Clerk of the Council to execute the second amendment and extension of the settlement agreement and mutual and general release with Gerald Peebler to extend the deadline for Peebler /UCI to submit the list of proposed public improvements to December 31, 2015, and the deadline for the City to review and approve the list will be extended to March 31, 2016, subject to non - substantive changes approved by the City Manager and City Attorney. MOTION: Sarmiento SECOND: Pulido VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Tinajero (1) JOINT SESSION ADJOURNED AND REGULAR CITY COUNCIL MEETING RECONVENED AT 9:58 P.M. WITH SAME MEMBERS PRESENT. COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85A. DIRECT STAFF TO REVIEW POLICY AND PROVIDE RECOMMENDATIONS ON STUDENT REPRESENTATIVES ON VARIOUS BOARDS AND COMMISSIONS — Councilmember Reyna Councilmember Reyna, proposed re- consideration of role of student representatives and youth engagement. Suggested policy revision to include student representative on all boards and commissions; associate Youth Commissions members be 12 -16 years of age, and discussion on whether social security numbers are required to serve on the youth commission. City Manager Cavazos indicated that staff would return with options. CITY COUNCIL MINUTES 26 MAY 19, 2015 1 OA -26 Discussion followed on purpose of Council Agenda Items and whether time sensitive matters take priority. City Attorney Carvalho, indicated that any member of the City Council may agendize any matter within their jurisdiction. MOTION: Direct staff to provide options for consideration. MOTION: Reyna SECOND: Benavides VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Tinajero (1) 856. AGENDA ITEM TAKEN OUT OF ORDER WORK STUDY SESSION WS -A. PROPOSED FISCAL YEAR 2015 -16 BUDGET - Finance & Management Services Proposed Budget presented by City Manager Cavazos AGENDA • City Manager's Budget & Economic Conditions Overview • Fiscal Year 2014 -15 Review o Innovation & Efficiencies • Economic & Financial Highlights • Fiscal Year 2015 -16 Budgetary Assumptions c Trial Budget & Community Budget Hearings • Fiscal Year 2015 -16 Proposed Budget • Capital Improvement Program • Fiscal Year 2015 -16 Adopted Budget Calendar • Next Budget Calendar Steps THANK YOU TO THE SANTA ANA COMMUNITY! • Thank you Mayor and City Council • Outstanding Leadership • Adoption of and continued implementation of Strategic Plan CITY COUNCIL MINUTES 27 MAY 19, 2015 1 OA -27 • Long -term vision • Adoption of one -year Forecast and four -year financial projection CITY MANAGER'S BUDGET & ECONOMIC OVERVIEW • 8.8% growth in Top 6 Revenue Sources over a 3 -Year period o $147.6M (Projected FY 14/15) vs. $135.6M (FY 12/13) • 11.5% Sales Tax growth over a 3 -Year period o $43.6M (Projected FY 14/15) vs. $39.1M (FY 12/13) • 17.3% Hotel Visitors Tax growth over a 3 -Year period o $8.8M (Projected FY 14/15) vs. $7.5M (FY 12/13) • Assessed Property Values have increased by 8.5% over a 3- Year period o $20.4B (FY 14/15) vs. $18.88 (FY 12/13) • 41.5% growth in Building Valuation o $205.OM (Projected FY 14/15) vs. $144.8M (FY 12/13) • Unemployment rate has significantly declined o 5.0% (Mar 15) vs. 13.0% (Mar 09) NO 1,]437. Ny G.1h 5A H9 o No D5 570 $25 ±'SM3 $55 fly 510 $3.0 $S fYOtl 1-0 81445 Roje W BUDGET ACCOMPLISHMENTS • Developed a positive One -Year Forecast & Four -Year Projections as the basis of the FY15 -16 Budget • Modified assumptions based on updated revenue information and, as a result, developed a balanced budget for the upcoming Fiscal Year • CalPERS estimated contributions included in 4 -year projection (FY 16/17- FY19/20) • Made progress in several areas of the Strategic Plan • Financial Stability • Continue to pursue objectives that shape downtown Santa Ana into a thriving, culturally diverse, shopping, dining, and entertainment destination CITY COUNCIL MINUTES 28 MAY 19, 2015 1 OA -28 o Enhance Public Safety integration, communications and community outreach. • Successfully obtained $14.OM in Grant Funding • Partnerships to Improve Community Health • Active Transportation Program • Memories of Migration • Received $1.25M in COPS Hiring Grant Funds for ten additional Police Officers & allocated $1.OM in matching City funds • Additional Planning & Building staff to improve the permit and inspection process $1.1 M • Adopted a 7 -month Budget Calendar • Presented a balanced Trial Budget in March -3 months prior to Charter requirements • Developed the Medical Marijuana Dispensaries (MMD) Enforcement Plan: 0 5 Police Officers & 1 Police Sergeant -$1.5M 0 2 Community Preservation Inspectors -$253k 0 1 Revenue & Contract Compliance Examiner -$125k 0 1 Assistant City Attorney & additional funding for contractual services -$252k • In total, the City added over$2.OM in funding for the MMD Enforcement Plan TRIAL BUDGET & COMMUNITY BUDGET HEARINGS Continued public input through Community Budget Hearings (April -May) • Conducted Budget Hearings o Approx. 150 attendees 0 40+ Speakers /Comment cards ■ 38 %- Public Safety topics - 20 %- Roadway Improvements /CIP - 8% -Parks & Recreation topics ■ 8 %- Funding for deferred maintenance ■ 8 %- Miscellaneous topics • 5 %- Zoning & ordinance topics • 5% Orange County Fire Authority ■ 5 %- Strategic Plan 3% Housing topics Casa de Santiago - April 2, 2015 John Adams Elementary School - April 16, 2015 Comlink at PD Community Room - April 23, 2015 Newhope Library - April 28, 2015 Ward 1 Budget Hearing Request — May 27, 2015 CITY COUNCIL MINUTES 29 MAY 19, 2015 1 OA -29 INNOVATION & EFFICIENCIES • Refinanced Police Department Jail and Water Enterprise debt service to save millions in financing costs ($10.5M) • Installation of new parking meters with improved technology in the Downtown • Substantially achieved cost recovery in Jail Operations (28% increase in Jail Revenue) • Consolidated all public front counter services to the 1St floor of City Hall to improve customer service experience • Establishment of Receivership program to assist neighborhoods and allow for cost recovery of incurred legal fees and staff costs • Installation of 24 -hour payment kiosk at City Hall • Online application for CDBG, ESG, building permits, and business license fees • Information Technology Assessment & Master Plan PROJECTED YEAR -END SU - - -- FUND Projected Year -End Surplus: $10 -$12M TOP 6 REVENUE SOURCES END PROJECTIONS FY 15 -16 BASELINE BUDGET ASSUMPTIONS • $2.5M for the recurring implementation of the Strategic Plan • COPS grant 2nd Year allocation • Additional Planning & Building staff -$1.1 M • No cuts to programs or services • Medical Marijuana Dispensaries (MMD) Enforcement Plan o Includes revised annualized health insurance rates of 7% o Includes FY 15 -16 actuarial PERS rates: CITY COUNCIL MINUTES 30 1 OA -30 MAY 19, 2015 • Safety: 46.5% • Miscellaneous: 28.5% o Cost of Living Adjustment to be included in FY 15 -16 Budget pending final negotiations and Council approval FY 15 -16 GF Proposed Budget $ew GENERAL FUND BUDGET: $222.6M rl 9 Reverse GE Expenditures 'Includes Non - Departmental, City Attorney s Office. Bowers Museum, HR. City Manager's Office, Community Development Clerk ofthe Council, B Legislative ARairs 15 GENERAL FUND PROPOSED BUDGET 60.0% ruoumr..s Eiag NoMY•xd +iv ` LhbrSValfan 0 OAx 18.7% $150 u"01" m e uaaytler:Tax _ $IN pmpxlyTF- 3 M iku tlLi 10.0% 9.2% Popery Tax 5w a a Sales Tax S. rl 9 Reverse GE Expenditures 'Includes Non - Departmental, City Attorney s Office. Bowers Museum, HR. City Manager's Office, Community Development Clerk ofthe Council, B Legislative ARairs 15 GENERAL FUND PROPOSED BUDGET 60.0% 0 n 50.0% OAx 18.7% 30.0 %:.;.. 200/ 18.7% 8 m e m m 3 10.0% 9.2% a a ®. LL ' Includes Non Qeparlmantal. CM ARomey, office. Bowers Museum. HR, City Manager's Office. Community Development, Clark of the Council, & Legislative Affairs 16 TRIAL BUDGET RECOMMENDATIONS • Addition of Seven Police Officers ($500k) is In response to patrol study • Upgrade of Police Equipment ($100k) To improve the effectiveness of the Police Department • Purchase of additional Library materials ($200k) • Over 7,500 materials will be purchased CITY COUNCIL MINUTES 31 MAY 19, 2015 1 OA -31 • Funding to expand Library hours ($83k) • Four hours on Sundays • Development of the Zoo Master Plan ($125k) • In order to ensure AZA Accreditation • City Sponsored Events ($140k) • Funding to support operation of fields, lighting, & facilities ($150k) • Funding to address various Deferred Maintenance projects ($400k) • Initiate the development of a Safe Mobility Program ($500k) • In order to address vehicle and pedestrian safety • Funding for a City Council Liaison ($140k) • Funding to support Econ. Dev. & Neigh. Improvement ($250k) • Establish an Employee Pension Rate Stability Reserve ($500k)* • Fund an Audit Program ($140k) • In order to enhance existing internal control & audit program • Funding for Neighborhood Associations ($52k) • Civic Center Capital Projects ($225k) • Ongoing IT Assessment ($150k) • Code Enforcement technological improvements ($125k) • In order to increase the effectiveness of Code Enforcement Trial Budget Recommendations add a total of approx. $3.3M in programs & services *To be funded with Year -End Savings FY 15 -16 Deferred Maintenance Projects Total of $400k allocated for Deferred Maintenance: • $130k -Roof restoration of the Corporate Yard • $100k- Address various park facility deferred maintenance • $60k -Fire station improvements • $40k -Front door upgrades to be ADA compliant & exterior painting of the South West Senior Center • $40k- Rebuilding of air handler at New Hope Library • $30k- Install commercial commodes & exterior painting of the Corbin Center ADDITIONAL BUDGET RECOMMENDATIONS • Additional funding to purchase E -books ($22k) • Over 1,000 additional materials • Additional funding for Neighborhood Associations ($18k) • Staffing for Body Camera Program ($200k) • Program Manager • Additional recreation classes ($165k) • Youth Commission ($25k) • CERT Program /Emergency Mgmt. ($65k) CITY COUNCIL MINUTES 32 MAY 19, 2015 1 OA -32 • Joint Use - Deferred Maintenance ($75k) • Removal of City Council Liaison Position (- $140k) Additional Budget Recommendations add a total of approx. $430k in programs & services CAPITAL IMPROVEMENT PROGRAM Presented by: Fred Mousavipour, Executive Director of Public Works CAPITAL IMPROVEMENT PROGRAM (CIP( 668,074,534 Gi � TIIIIIl 01`0 • i uneryl Street TkBC Dratrm9e7 CMy FaclBty i MprOVamants Improvemenb L19htlnp Mprovmwnb' 315,979,66) 311A8],p00 SJS,P9,849 f8,212,0]i.J Y Street Improvements STREET too IMPROVEMENTS 915,979,953 PI. I., [Roardieray Improvements Sltlewa1k18traeKUpe 4 —Fa iects 10— Prolacts 0— ProleOh NcahMatuM Connectivity •abY lmptovearenls •pmiaes Cprr+tle • Traffic Improvements C1=01teay +Utility y Damage! Lighting Improvements Q • City Fautitlas 22 STREET too IMPROVEMENTS 915,979,953 PI. I., [Roardieray Improvements Sltlewa1k18traeKUpe 4 —Fa iects 10— Prolacts 0— ProleOh NcahMatuM Connectivity •abY lmptovearenls •pmiaes Cprr+tle C1=01teay •AMnY Preventative Mablenarvz •E"rAWI_rrdcepe V2Rit¢nl Imna,annen • A0.4 Sneer[ RMBhi }aIOR plgaU4v,pna P,oacl 0evabgmnt B,isbl'. 171h to Santa Gam •Wc,asNivanCrrnaiar, FyAIN Way ANn3jan9nl - Edinger fair N Picnic Fanew. Nt _ Septtshun �A,4ealbn • Naa6bGnilea Cmree(i r Janson: Mem]ry to NCL 01,nca lnPtoveaneats • loeY P,ovenlatire Manletlavz • Na Sweet Fepat er rn agd • Wameraml N ry l l,re.I,r Q Fe.. IBC9 and Strvrel • ' Impmvemenls 23 CITY COUNCIL MINUTES 33 MAY 19, 2015 1 OA -33 0000 I PWrMp Trd110lIpIY �B�f6Yey "9- $baelur !- Px}eb. {910,000.` 1- %pleat E260A00 ProjMe SaAi3,000 f1.000,000 vm P,gml `yta0rbiserAn /IP' .Sdifi tYlua3 •UnWe Pa'mms IP Prenl 9fnw T E, - XeriOer Eleunfay OCTA e Spero Lii050.dy symYtmnixatim WEMUIay .pmyn MerspM Ib 5em6P - MxEYWaElemenlay e032Y SmYMa W AYgM Elm�bry NmaJmMnIPWS .B3a La 8NxlpPe, SaMN Pmpel Ciic CaMr3Gratl pnenl � BsMpPa3fcSMApi She Bauk�a0s • Edh-c Me Tral SWry EnOmaawX . SauN Men CarNw 0 1 IngamallenE I 24 PUBLIC UTILITY DRAINAGE IMPROVEMENTS $32.219.849 CITY FACILITIES $8,21$032 �::- TnnOX FxllXlee ewx NhMr FKllity 5beet L63M DNnapMNaOe improv ,ft lnamv m9m9 ImproWm ina Improvement Q.Ifty 5 -Proi 8- Proleex 5- P.IKt9 1 -Profit $ -Prge U.M2,800 S19A21,830 (],010,000 695,000 $1.190,619 sx Wn •Wam Main OTemwl PeXmmsMY •Ciro'', Mater IapWementt Irtpoam9n6 aM (W Plinappkrtenl - CdemNnd - Phac39 n isx (s Penb. pi lbB •Prs151 warner ln0usbiS W wmrerlrbasbal Eew LO LEDlma CNx LEO IlnCeismssng MS Park Pak S. di OamBm{al Slatim Parlpn. Gameey. SBrMd YA nEtW32 • Van Ness. 15X • W01r9w0pptl wider 32 Bain GOnni s9eels Man Raecn M Poe CilyMile$kW -CBnbnJ n 10519Y811M Main lmpmvemenb - Idrxebw •S Iam.WN Serra Main REPas -weal C,v+v G,i,M pnbion BReP!anman6 w" •Wnbm Pet LID .. 2 �' Imraa... CITY FACILITIES $8,21$032 CITY COUNCIL MINUTES 34 MAY 19, 2015 1 OA -34 TnnOX FxllXlee Imgovamenb P$-Fmjm Zao FatlWx 2- ProleeU 9 -pm 1a 6- PrVtacb 9- Pr0tK1E 3963.519 93,K1,Y] V 311,930 62,125,000 k Rau95em •i4yrsMEgiPnmX -Ceibnr®'Ub .N!bsn's FDF Cant AithM - Pa�Mmd Pak L%nitian 93dl Rmpe+ pNtl2nb -Lb IGN L. TdSMrzML Rambn -L4. YmnpS , '$vdWnl PdW $wtlY .4mIe F4n .wndnnd 5 irs Repzix - Smla90 WkGE I1pN lamaam O C Oidn U9 -Pad Eh9k Pbk I�walanX .2KrM laie85nb Ma Rra Pat su F¢itmnllgahrg ite Pat En, •F�aSS,bRna Rsdmn 28 CITY COUNCIL MINUTES 34 MAY 19, 2015 1 OA -34 FEATURED PROGRAMS SAFE MOBILITY SANTAANAISMSAI $780,000 $500,000 from General Fund to be allocated for priority projects Identified by the SMSA Study Allocation of Space Reallocation of Space Ir I° • R Example Improvements: Curbextensionsatcrassing Refuge medians Qn painted and elevated crass walk Bike lane striping 28 CITY COUNCIL MINUTES 35 MAY 19, 2015 1 OA -35 Bbaetf.gdl.m AtaYM -et MWpnPmn BMBAPFOOnm Cxmxabn 04414 {t{OABO N{0,0{0 58{.0{0 10.{0{,{00 mmA Mxwe -nl .Sn FbNp'Sw Ma exltgR Fdmb svornsmi Sykehana 4iab BKlry Mifidra n as b Saegs Gmui! coa'ah Mm88ttt1 lAaK trleW+s llID LJ Bakhp: SBBniun - gmSF/GFlFDUde! N RYddadd Shxl F. ad Cal Baa,pl Nb Rmmnnd as ldxBlt ane, ncoorr06 Badog. ft5n�n - BaxbD WxESOxas mnFaMryb - DibiGxlntmcenxia h4n - Frdlydd R,i xa 27 SAFE MOBILITY SANTAANAISMSAI $780,000 $500,000 from General Fund to be allocated for priority projects Identified by the SMSA Study Allocation of Space Reallocation of Space Ir I° • R Example Improvements: Curbextensionsatcrassing Refuge medians Qn painted and elevated crass walk Bike lane striping 28 CITY COUNCIL MINUTES 35 MAY 19, 2015 1 OA -35 FUTURE OPPORTUNITIES $721,155,775 29 OUTREACH rt��clp PLAN QICba 2A30p Ap013.PID5 Sx54pre DrMUncc OlJgn parmlg Ctxvnisx '.a'PieseMaum Apn 16. N IS leGwy19.1ms Caxmexiiy BU, Hl-, fa IIM 19. MIS 13,an A., Elemeaary S 1l ) N.d23,1015 M.017.MIS Caq {IM Lial Mid", a Ca' City C..r I Nre0n9 Tnd 6wgN a UP Apu 1e. Libr 108 N Lvrvnunly &x W.1rcM1 PuM[ llErar I MacM1 16.208 cmx.l�xk em I+cemamn Nry 14 MIS CIIyGwol pa119x1ye1Af.M ". ApI1210,5 IkwelYPmea 6 l W,27, 21115 Aplil 2. l015 .:cmmixxry Sdy+Neamg (Casaai SMNiNW) 30 CITY COUNCIL MINUTES 36 MAY 19, 2015 1 OA -36 SaM TYallk W410minagaI COy Fde9gy Improwmenb f66a,1T9.]T6 01plmemanb ft ?1 ;000 LIg110ng 6102,60],600 Implmemenb 668,260,900 •Pau�leM PelraOiNOm •T�ePlmnkp •Fa ylnlpma •TIeu6Fx60es -A" •Tdfn Epld •SnMrinNmrenwls •Pak FxN&s - AAai#6Raeh •S&WNSMky •WaMrinpwemen5 . wdmIBe* FSdifiie . t6ghbxlMDl9bCe6 •Ciywtlesalm Drain .De wmKs - IM�stria 6teels ImPm.'emenls 'M • Sreel! gn00e: Gate I • Waar Wdiy Sap Impwamda Impravemenls awde Wyerb Street Lght LED D011wRpn 29 OUTREACH rt��clp PLAN QICba 2A30p Ap013.PID5 Sx54pre DrMUncc OlJgn parmlg Ctxvnisx '.a'PieseMaum Apn 16. N IS leGwy19.1ms Caxmexiiy BU, Hl-, fa IIM 19. MIS 13,an A., Elemeaary S 1l ) N.d23,1015 M.017.MIS Caq {IM Lial Mid", a Ca' City C..r I Nre0n9 Tnd 6wgN a UP Apu 1e. Libr 108 N Lvrvnunly &x W.1rcM1 PuM[ llErar I MacM1 16.208 cmx.l�xk em I+cemamn Nry 14 MIS CIIyGwol pa119x1ye1Af.M ". ApI1210,5 IkwelYPmea 6 l W,27, 21115 Aplil 2. l015 .:cmmixxry Sdy+Neamg (Casaai SMNiNW) 30 CITY COUNCIL MINUTES 36 MAY 19, 2015 1 OA -36 CIP PROJECT TRACKING cq wwc.o,u�..o,u.wreu. x��x mm CITY COUNCIL MINUTES 37 MAY 19, 2015 1 OA -37 oeemnev x. mll AEty1M fY ISl6BMge1Calmtla S7 1 ,.. k� '1' V IX N m15 ;rnvyx; m16ie0 �tl �,YmmA �'Y.. R,4 'M1M1 OWgn Lean W.. xla Ory Ynv.nm nn:ae M¢'I,nia IeMWY 1t. m15 nrcpeu l5m vca laRiA UO+rex PnM1awns Nyy l9.?IIIS rxy xuwgvs Mxpuxnry l :l[ IYtlp'+'Nak54dy YSSnm M.vrn f. 2115 j G,yL'i0y['r lnul l.", ,Ne. lin• x loll lenl.wne lw0:puar a9xone I,AVe M.tlaM1 0 2015 Surlmo i}Jirvirce Mu lUn,,h In,N le 11115 f,n:A C1I`(M�fwr[t NSywum ..J- CITY COUNCIL MINUTES 37 MAY 19, 2015 1 OA -37 Next Budget Calendar Steps June 16, M15 Final B.dget1Cip0uJJcence AOOplion City Council Meeting 33 Council discussion ensued. Councilmember Reyna, concerned with equal distribution of sponsorship funds; complimented Police Department on body cameras. City Manager Cavazos, indicated that $70,000 being proposed, but may be amended based on need. Councilmember Benavides, asked about unfunded projects such as vision plan and branding. City Manager, noted that expect $10 million surplus in October at which time one -time projects may be considered. Councilmember Martinez, requested reallocation of funds for unfunded strategies approved by the City Council. City Manager Cavazos, said that General Plan will be priority for incoming Planning and Building Executive Director. Mayor Pulido, requested additional information on park improvements. Parks, Recreation and Community Services Executive Director Gerardo Mouet, explained that needs assessment underway. Mayor Pulido, asked about funding for Deputy City Manager since currently under - filled with Special Assistant to the City Manager position. City Manager Cavazos, indicated that position fully funded in proposed budget. *Mayor Pro Tern Sarmiento left the meeting at 10:23 p.m. and did not return. CITY COUNCIL MINUTES 38 MAY 19, 2015 1 OA -38 COMMENTS 90A. CITY MANAGER'S COMMENTS - None 90B. CITY COUNCILMEMBER COMMENTS Councilmember Martinez: • For the record submitted correspondence on drought crisis; • Congratulated all college graduates; • Commented on rising housing costs - millennia's priced out of area; consider affordability policies; • Asked residents to bear in mind City Hall closure during holiday; and • Wished all a happy Memorial Day. Councilmember Reyna: • Urged all to conserve water; • Thanked veterans for service to our country and many contributions; wished all a happy Memorial Day; • Asked all to shop in Santa Ana for Father's Day gifts; and • Invited all to participate in upcoming 5K Run scheduled for August 29, 2015. Councilmember Benavides: • Request follow up on assessment of pavement on the 100 Block of E. Cubbon Street and report back on possible improvements. ADJOURNED- 10:56 p.m. - The next meeting of the City Council is scheduled for Tuesday, June 2, 2015 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Maria Huizar, Clerk of the Council FUTURE AGENDA ITEMS • 2015 -2016 Budget Adoption • Mater Dei High School Parking Structure and School Expansion Project CITY COUNCIL MINUTES 39 MAY 19, 2015 1 OA -39 1 OA -40