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HomeMy WebLinkAbout FULL PACKET_2015-06-02MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA MAY 19, 2015 CLOSED SESSION MEETING CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 5:11 P.M. ATTENDANCE COUNCILMEMBERS Present: MIGUEL A. PULIDO, Mayor (5:19 p.m.) VINCENT F. SARMIENTO, Mayor Pro Tern ANGELICA AMEZCUA P. DAVID BENAVIDES (5:23 p.m.) MICHELE MARTINEZ ROMAN A. REYNA SAL TINAJERO COUNCILMEMBERS Absent: NONE STAFF Present: DAVID CAVAZOS, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Clerk of the Council PUBLIC COMMENTS - None COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:11 p.m. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Raul Rivera v. City of Santa Ana; Workers' Compensation Appeals Board case ADJ8666038; ADJ8666384; CITY COUNCIL MINUTES 1 MAY 19, 2015 1 0A -1 B. City of Santa Ana v. Norman Stephen Major, Jr., et al. (Mercury Insurance); C. City of Santa Ana v. Elifelet Perez - Rivera (AFA Claims Services); D. Arabela Saldviar v. City of Santa Ana, Workers' Compensation Appeals Board Case ADJ8089022 2. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) and (4) of subdivision (d) of Section 54956.9 of the Government Code: One Matter (Alex Ruiz & Street Level Entertainment) 3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Personnel Services Executive Director, Ed Raya Employee Organizations: Santa Ana Police Officers Association (POA) Santa Ana Police Management Association (PMA) Service Employees' International Union (SEIU) Full -Time Employees Service Employees' International Union (SEIU) Part -time Civil Service Employees Confidential Association of Santa Ana (CASA) Santa Ana Management Association (SAMA) Agency Negotiator: City Manager, David Cavazos Employee Organizations: Executive Management (EM) CLOSED SESSION REPORT - See Item 19A for any reportable actions. ADJOURNED THE CLOSED SESSION MEETING AT 5:42 P.M. AND CONVENED TO THE REGULAR OPEN MEETING. CITY COUNCIL MINUTES 2 MAY 19, 2015 1 0A -2 REGULAR OPEN MEETING CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 5:48 P.M. ATTENDANCE COUNCILMEMBERS Present: MIGUEL A. PULIDO, Mayor VINCENT F. SARMIENTO, (6:02 p.m.) ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN A. REYNA SAL TINAJERO PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS COUNCILMEMBERS Absent: NONE Mayor Pro Tern STAFF Present: DAVID CAVAZOS, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Clerk of the Council MAYOR PULIDO JERRY HILL, POLICE CHAPLAIN EXCEPTIONAL CITIZEN AWARD presented by MAYOR PULIDO to Dominick Michael Berardino for his outstanding contribution to the City of Santa Ana. CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO to Raymond Aguirre Rangel for his commitment, dedication and entrepreneurial vision in the City of Santa Ana. CERTIFICATE OF RECOGNITION presented by MAYOR PRO TEM SARMIENTO recognizing Retired Officer Michael Buelna for his outstanding service to the City of Santa Ana. CITY COUNCIL MINUTES 3 MAY 19, 2015 1 0A -3 CERTIFICATE OF RECOGNITION presented by MAYOR PRO TEM SARMIENTO to Anabel Angus Arza, Bolivian television presenter and advocate in honor of her visit to Santa Ana. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES to Santa Ana College in recognition of their selection as one of the twelve community colleges within the State of California to offer a Baccalaureate degree. PROCLAMATION presented by COUNCILMEMBER MARTINEZ to the Santa Ana Public Works Agency in recognition of Public Works Week, May 17 -23, 2015. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER REYNA to Springfield College — Santa Ana Campus in celebration of third anniversary. CLOSED SESSION REPORT -. See Agenda Item 19A for Closed Session Report. AGENDA ITEM TAKEN OUT OF ORDER - COUNCIL AGENDA ITEM 85B. REQUEST FOR REPAIRING AND REPAVING OF CENTENNIAL EDUCATION CENTER AND CENTENNIAL PARK PARKING AREAS AND REQUEST TO PREPARE A PLAN TO REPLACE OR REPAIR THE LIGHTING — Mayor Pulido, Mayor Pro Tern Sarmiento and Councilmember Martinez Mayor Pulido, requested consideration of proposal by Rancho Santiago Community College District ( "District') to allow the District to pay 100% of the project cost and consider partial reimbursement at a later time. City Manager Cavazos, noted that staff had prepared summary of events leading up to request; asked City Attorney to comment on legal concerns. City Attorney Carvalho, expressed concern that Rancho Santiago Community College District had released bid for a project on City owned land; need to review if public bidding procedures followed by District; will review proposed contract for compliance, liability concerns and receive required bonds. Craig Hardwood, Attorney representing the District, noted that State Code 54981 justified proposed contract. CITY COUNCIL MINUTES 4 MAY 19, 2015 1 0A -4 City Attorney Carvalho, noted that law does allow such contracting, but need to review documents; City Council right to adopt policy on such matters. Councilmember Tinajero, suggested matter be continued to next Council meeting to allow staff to review bid proposal. Mayor Pulido, noted that matter is time sensitive because bid proposal expiring and would like to repair parking lot during the Summer in time for Fall session. Councilmember Martinez, indicated that it was important to protect the City; no exposure. Direct City Attorney to work with District attorney on detail of the proposal. Rancho Santiago Community College District Chancellor Raul Rodriguez, indicated that bid proposal expiring June 2, 2015; need to award contract at their next regularly scheduled Board meeting; followed bid procedures, but willing and able to work with the City. City Manager Cavazos, urged all to manage expectations and allow detailed review of proposal. City Attorney Carvalho, many joint use contracts have been approved, but need to make sure contractor indemnifies City. Mayor Pro Tern Sarmiento, supports policy that cures problem; opined that current condition of the lot needs to be repaired but not in dire condition; City has mitigated problem in the past; contract need to reflect that City owns land. Chancellor Rodriguez, noted that OC Water District has been contacted and amenable to making project move forward. Councilmember Reyna, concerned that City staff not involved in the process; OC Water District has begun to make community presentations on proposed improvements; supports District paying for parking lot improvements; urge better communication between agencies. Councilmember Amezcua, asked if bid could be extended and if City obligated to reimburse the OC Water District when they make improvements. City Attorney Carvalho, noted that District has followed their process; bid expiring with no extension. City Manager Cavazos noted for the record that parking lot is safe; City Engineer has inspected the lot. CITY COUNCIL MINUTES 5 MAY 19, 2015 1 0A -5 Councilmember Benavides, concerned that re- pavement would not allow rain water to percolate back into the aquifer; long term benefit needs to be considered. Rancho Community College Board Trustee Claudia Alvarez, opined that matter is a safety concern; Public Safety Committee of the Board has discussed matter; lighting concerns too, but not included in proposal; requested support as proposed by the District. Councilmember Tinajero, stresses importance of due diligence. City Attorney Carvalho, read provisions of the proposed contract with concerns. District Attorney Hardwood, noted that indemnification provision will be included that will hold City harmless. Mayor Pro Tern Sarmiento, proposed motion to allow the City Attorney to review bid package and allow City and College District to work together on repair of Centennial Park parking lot; good faith effort to work out details. City Manager Cavazos, indicated that matter would be brought back to City Council with project details. Mayor Pro Tern Sarmiento, noted that Special Meeting to approve contract may be warranted. MOTION: Direct City Attorney to review the bids by Rancho Community College District and work together with District staff to enter into an agreement to repair and repave the parking lot at Centennial Education Center. MOTION: Sarmiento SECOND: Martinez VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None(0) CITY COUNCIL MINUTES 6 MAY 19, 2015 1 0A -6 PUBLIC COMMENTS • George Garcia, concerned that US President reduced funding for police department's military gear. • Michael Klubnikin, stated that Orange County has illegal and corrupt activities. • Linda Lou Kestin, troubled that Salvation Army proposes to have temporary rehabilitation facility off of Edinger. • Ivan Enriquez, Youth Commission Chairperson, thanked the City Council for support of Commission and reported on meetings held. • Laura Morfin, Santiago Springs Homeowners Association, concerned with Salvation Army's proposed temporary site to provide shelter for 50 adult men that are homeless and on probation or with mental health issues; disappointed with short notice given to area residents and proximity to schools; City needs to be inclusionary; does not support Salvation Army planning permanent site next to temporary site. • Peter A. Katz, thanked Councilmember Martinez and Metropolitan Water District for water tour; thanked Mayor Pulido for Streetcar Project, the City Manager for balanced budget being proposed and commented on low high school graduation rates and need for recreational program to reduce crime. CONSENT CALENDAR MOTION: Approve staff recommendations on the following Consent Calendar items 10A through 31A, with the following modifications: • Mayor Pro Tern Sarmiento pulled Agenda Item 19E for separate discussion; and • Councilmember Martinez pulled Agenda Items 19F, 2513, and 25E for separate discussion. MOTION: Benavides VOTE: AYES SECOND: Sarmiento Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) CITY COUNCIL MINUTES 7 MAY 19, 2015 1 0A -7 ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF MAY 5, 2015 {STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office MOTION: Approve Minutes. BOARDS / COMMISSIONS / COMMITTEES 13A. COUNCIL COMMITTEES — AGENDA AND MINUTES (STRATEGIC PLAN NO. 5, 1) - Clerk of the Council Office MOTION: Receive and File NAME MEETING DATE Finance, Economic Development & Technology 5/11/2015 Santa Ana Unified School District /City of Santa Ana 5/4/2015 MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) — City Attorney's Office MOTION: Approve as follow: CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Raul Rivera v. City of Santa Ana; Workers' Compensation Appeals Board case ADJ8666038; ADJ8666384; settlement in the amount of $50,000 (4 -0 vote (Benavides, Pulido and Tinajero absent) B. City of Santa Ana v. Norman Stephen Maior, Jr., et al. (Mercury Insurance); subrogation agreement. C. City of Santa Ana v. Elifelet Perez - Rivera (AFA Claims Services); subrogation agreement. D. Arabela Saldivar v. City of Santa Ana, Workers' Compensation Appeals Board Case ADJ8089022; settlement in the amount of $41,000 (7 -0 vote) CITY COUNCIL MINUTES 8 MAY 19, 2015 1 0A -8 19B. EXCUSED ABSENCES — None 19C. STRATEGIC PLAN MONTHLY REPORT FOR APRIL 2015 {STRATEGIC PLAN NO. 5, 11 - City Manager's Office MOTION: Receive and file. 19D. QUARTERLY REPORT OF INVESTMENTS AS OF MARCH 31, 2015 {STRATEGIC PLAN NO. 4, 1} - Finance & Management Services MOTION: Receive and file. Mayor Pro Tern Sarmiento, noted that Proposal will set parameters for affordable housing and rental housing development; requested clarification on selection of sites and criteria. Proposed amendment to motion, as follow: • Remove Bonus Points in the Developer Selection — Proposal and Evaluation section; • Item #3: Demonstrated readiness of the proposed project to proceed demonstrated site control and availability of financing. Appropriate zoning to include sites defined in the Housing Element; and • Allow use of Community Development Block Grant funds (Inclusionary Housing Funds and HOME Program funds) for Acquisition and Rehabilitation Projects for new construction projects, in addition to Adaptive Reuse projects. Mayor Pro Tern Sarmiento, asked staff to consider funds allocated to the five project areas in Proposal and substitute some for sites in the Housing Element. Councilmember Martinez, concurred with Mayor Pro Tern Sarmiento. Asked for allow up list of projects in the Harbor Specific Plan; First Street Corridor be included. Also, noted density issues in Willard Neighborhood and need to prioritize projects. Councilmember Benavides, asked if one developer would be identified or dividing funds into multiple projects; proposed friendly amendment to motion to include "Affordable For Sale" projects and allow for mixed CITY COUNCIL MINUTES 9 MAY 19, 2015 1 0A -9 income and mixed -use projects and affordable housing for artists. Friendly amendment accepted by the maker of the motion. Housing Programs Analyst, Natalie Verlinich indicated that depending on applicants, may be dividing funds, noted that the HOME funds have commitment deadlines that would have to be considered. Mayor Pro Tern Sarmiento, inquired if able to include mixed income projects Housing Programs Analyst Verlinich, noted that able to use Federal funds and Inclusionary Housing Funds; Federal more restrictive but Inclusionary Funds and Project Based Vouchers allows mixed projects - more flexible. AMENDED MOTION: Authorize the Community Development Agency to release a Request for Proposals on June 1, 2015 to qualified affordable housing developers seeking proposals to fund affordable rental project(s) to be developed in the City of Santa Ana with funding from the HOME Investment Partnership Program funds, Community Development Block Grant program funds, Project Based Vouchers and the Inclusionary Housing Fund, subject to non - substantive changes approved by the City Manager and the City Attorney and as amended: • Remove Bonus Points in the Developer Selection — Proposal and Evaluation section; • Item #3: Demonstrated readiness of the proposed project to proceed demonstrated site control and availability of financing. Appropriate zoning to include sites defined in the Housing Element; and • Allow use of Community Development Block Grant funds (Inclusionary Housing Funds and HOME Program funds) for Acquisition and Rehabilitation Projects for new construction projects, in addition to Adaptive Reuse projects. • Allow "Affordable For Sale ", mixed income, mixed -use and affordable housing for artists projects. MOTION: Sarmiento VOTE: AYES: NOES: ABSTAIN ABSENT: CITY COUNCIL MINUTES SECOND: Martinez Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) None (0) None (0) None (0) 10 1 0A -10 MAY 19, 2015 Councilmember Martinez, requested matter be agendized on the (Finance and Economic Development) Council Committee for review of timeline after 180 extension expires. City Manager Cavazos, indicated that staff has met with adjacent property owner and will return to both council committee and to City Council for consideration. Councilmember Amezcua, noted that Orange County High School of the Arts expanding; staff to consider traffic congestion along Sycamore when improving area. Mayor Pulido, asked when project was approved by City Council. City Attorney Carvalho, stated that council direction provided in March 2014 with adoption of agreement in September, 2014. Councilmember Martinez, clarified that extension of agreement needed to deal with adjacent property; supports extension and St. Joseph's endeavors. Mayor Pro Tern Sarmiento, opined that extension reasonable nevertheless need to find resolution quickly. Mayor Pulido, concerned with time element. MOTION: Receive and file this update to the Exclusive Negotiating Agreement which grants a 180 day extension. MOTION: Martinez VOTE: AYES: NOES: ABSTAIN ABSENT: SECOND: Amezcua Amezcua, Benavides, Sarmiento, Tinajero (6) Pulido (1) None (0) None (0) Martinez, Reyna, CITY COUNCIL MINUTES 11 MAY 19, 2015 1 0A -11 BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROPRIATION ADJUSTMENT AND AGREEMENT TO IMPLEMENT THE ORANGE COUNTY PARTNERSHIP TO IMPROVE COMMUNITY HEALTH GRANT PROJECT {STRATEGIC PLAN 5, 413} - Public Works Agency MOTION; AGMT NO. 2015 -086 - Authorize the City Manager, and the Clerk of the Council to execute a sub -grant agreement with Community Action Partnership of Orange County, subject to non - substantive changes by the City Manager and City Attorney, to implement the Orange County Partnership to Improve Community Health project, for the one -year period ending September 29, 2015, in an amount of $145,000 with provisions for two additional one -year options contingent on adequate funding from the Centers for Disease Control exercisable by the City Manager and the City Attorney, utilizing project grant funding as awarded. 2. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2015 -180 - Recognizing $145,000 in Partnership to Improve Community Health grant funds into the Emergency and Health Fund revenue account and appropriating the same in the expenditure account. SPECIFICATIONS — PURCHASE OF EQUIPMENT AND SERVICES 22A. SPEC. NO. 13 -070 - ELEVATOR MAINTENANCE AND REPAIR SERVICES {STRATEGIC PLAN NO. 6, 1 C) (Police Department) - Finance & Management Services MOTION: Award a contract to Amtech Elevator Services for a two - year period in an annual amount of $61,000 not to exceed the amount of $122,000 with provisions for two one -year renewals exercisable by the City Manager, subject to non - substantive changes approved by the City Manager and City Attorney. CITY COUNCIL MINUTES 12 MAY 19, 2015 1OA -12 22B. SPEC. NO. 14 -078 - ELECTRONIC QUEUING SYSTEM AT THE DEVELOPMENT SERVICES PUBLIC COUNTERS (STRATEGIC PLAN NO. 3, 3, A) (Planning and Building Agency) - Finance & Management Services Finance, Economic Development and Technology Council Committee considered and approved recommended action on January 12, 2015. MOTION: Award a contract to Q -Matic Corporation for the purchase of an electronic queuing system and associated software for the Development Services public counters (Planning, Building, Public Works, Code Enforcement), in an amount not to exceed $53,140, subject to non - substantive changes approved by the City Manager and City Attorney. 22C. SPEC. NO. 15 -011 - INMATE SUPPLIES {STRATEGIC PLAN NO. 1, 4) (Police Department) - Finance & Management Services MOTION: 1. Reject the bid from Tronex International, Inc. as nonresponsive to the specification. 2. Award contracts for the purchase of inmate clothes, shoes, linens and personal care items for a two -year period in annual aggregate amount not to exceed $70,000, with provisions for three one -year renewals exercisable by the City Manager, subject to non - substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor: Categories: Amount: Amercare Products, Inc. Personal Care Items $30,000 Bob Barker Co, Inc. Undergarments & Shoes $15,000 True Uniform Uniforms & Linens $25,000 AGREEMENTS 25A. AGMT NO. 2015 -087 - COMPREHENSIVE MEDICAL SERVICES REVIEW PROGRAM {STRATEGIC PLAN NO. 7, 5E) - Personnel Services Agency MOTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Occu -Med, Ltd., subject to non - substantive changes approved by the City Manager and City Attorney, for a three -year period expiring on June 30, 2018 in an CITY COUNCIL MINUTES 13 MAY 19, 2015 1 0A -13 amount not to exceed $75,000 per Fiscal Year, for total compensation not to exceed $225,000 over the three -year period. Councilmember Martinez who represents City on the Orange County Waste Management Commission indicated that project will greatly benefit Santa Ana. MOITON: Authorize the City Manager and Clerk of the Council to and execute an amendment to the Waste Disposal Agreement with the County of Orange, subject to non - substantive changes approved by the City Manager and City Attorney, and extend the terms of the agreement through June 30, 2025. MOTION: Martinez SECOND: Reyna VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) 25C. AGMT NO. 2015 -089 - RESIDENTIAL CATCH BASIN CONNECTOR PIPE SCREEN INSTALLATION PROJECT (PROJECT NO. 15 -6844) {STRATEGIC PLAN NO. 6, 1, G) - Public Works Agency MOTION: Authorize the City Manager and the Clerk of the Council to execute an agreement with United Storm Water, Inc., subject to nonsubstantive changes by the City Manager and City Attorney, for the term expiring June 30, 2016, with provision for one one -year extension exercisable by the City Manager and City Attorney, in the total amount not to exceed $201,600. 25D. AGMT NO. 2015 -090 - LED STREETLIGHT IMPROVEMENTS {STRATEGIC PLAN NO. 6, 1, C) - Public Works Agency CITY COUNCIL MINUTES 14 MAY 19, 2015 1 OA -14 MOTION: Authorize the City Manager and Clerk of the Council to execute an agreement with California Professional Engineering, Inc., expiring on June 30, 2016, to rewire existing high - voltage streetlights and install LED post top fixtures in an amount not to exceed $498,020, subject to nonsubstantive changes approved by the City Manager and City Attorney. Councilmember Martinez, noted that no general funds have been expended. City Attorney Carvalho, clarified that matter represents 7 lawsuits challenging initiative, may take 2 -4 years before they are resolved and require additional funding to litigate; medical marijuana fund has $320,000 and designated staff in anticipation of lawsuits; regulatory permits being processed thus the City will receive additional revenues. City Manager Cavazos, indicated that all revenue generated are used on operations including enforcement; revenue and expenses forecasted. Mayor Pro Tom Sarmiento, agreed that lawsuits were anticipated; City Council had discussions on the subject matter in addition to enforcement issues that come from regulating new industry. Councilmember Tinajero, agreed Councilmember Martinez; reminded needed. with Mayor Pro Tom and all that taxes may be amended, if Mayor Pulido, reminded all that matter approved by 4 -3 vote; requested reported on status and cost of enforcing illegal operators in Santa Ana. MOTION: Authorize the City Manager and the Clerk of the Council to execute an agreement with Richards, Watson & Gershon, APC, subject to non - substantive changes approved by the City Manager and City Attorney, for a three -year term ending May 19, 2018, with provisions for one one -year extension, exercisable by the City Manager and the City Attorney for an amount not to exceed $500,000. MOTION: Sarmiento SECOND: Tinajero VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) CITY COUNCIL MINUTES 15 MAY 19, 2015 1OA -15 NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) LAND USE MATTERS CONDITIONAL USE PERMIT/VARIANCES 31A. VARIANCE NOS. 2015 -03 AND 2015 -04 TO ALLOW ADDITIONAL MAJOR BUILDING IDENTIFICATION SIGNS FOR TUSTIN CENTRE LOCATED AT 1525 AND 1551 NORTH TUSTIN AVENUE {STRATEGIC PLAN NO. 3, 2) — AUSTIN EVELO, APPLICANT - Planning and Building Agency Planning Commission approved recommended action on April 27, 2015, by a vote of 6 -0 (Verino absent). MOTION: Receive and file the staff report approving Variance Nos. 2015 -03 as conditioned and 2015 -04 as conditioned. * *END OF CONSENT CALENDAR ** BUSINESS CALENDAR RESOLUTIONS 55A. RESOLUTION RELATED TO THE FINANCING OF EQUIPMENT, INSTALLATION AND PARTNERSHIP COSTS FOR THE 800 MHZ COMMUNICATIONS SYSTEM PROJECT {STRATEGIC PLAN NO. 1, 2j- Police Department; Parks, Recreation and Community Services Agency; Planning and Building Agency; and Public Works Agency MOTION: 1. Adopt a resolution. RESOLUTION NO. 2015 -022 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR EXECUTIVE DIRECTOR OF FINANCE TO ENTER INTO A TEN YEAR FINANCING AGREEMENT WITH HOLMAN CAPITAL CORPORATION FOR FINANCING OF THE CITY'S CITY COUNCIL MINUTES 16 MAY 19, 2015 1 0A -16 PORTION OF THE 800 MHZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM BACKBONE UPGRADE FOR P25 COMPLIANCE, EXECUTE AN ESCROW AGREEMENT, AND ANY ASSURANCES AND /OR DOCUMENTS REQUIRED FOR SAID AGREEMENT 2. AGMT NO. 2015 -092 — Authorize the City Manager or the Executive Director of Finance to enter into a ten -year agreement with Holman Capital Corporation (Holman) commencing July 15, 2016 for an amount not exceed $1,125,086 for the purpose of financing the Orange County 800 MHz project Partnership Costs for fiscal year 2015 -16 and 2016 -17, contract contingency, installation and programing of equipment, and execute any assurances and /or documents required for said agreement. MOTION: Tinajero VOTE: AYES: NOES: ABSTAIN SECOND: Sarmiento Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) None (0) None (0) ABSENT: None(0) ADMINISTRATIVE MATTERS - BUSINESS 60A. REVIEW AND PROVIDE DIRECTION TO STAFF ON ROLES AND RESPONSIBILITIES OF THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMITTEE (STRATEGIC PLAN NO. 5, 1) - Public Works Agency Tom Morrissey, reflected on accomplishments of Environmental and Transportation Advisory Committee; requested matter be continued and returned to Committee for review. Councilmember Martinez, request that Bylaws Review Ad Hoc Committee review recommendations prior to City Council consideration. Councilmember Reyna proposed golden circle /loop be included in role and responsibilities and reconsider start time to evening hours. Public Works Agency Executive Director, Fred Mousavipour, noted that Ad Hoc committee had reviewed proposal and recommended role and CITY COUNCIL MINUTES 17 MAY 19, 2015 1 0A -17 responsibilities mirror pre -1999 duties; more in line with a Public Works Commission; staff recommends excluding water and solid waste due to complexity of matter. MOTION: Continue consideration of matter to allow Environmental and Transportation Advisory Committee to review proposal. MOTION: Martinez SECOND: Sarmiento VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None(0) 60B. WELLNESS DISTRICT COMMUNITY PROPOSAL {STRATEGIC PLAN NO. 5) - City Manager's Office The following members of the community commented on the proposal: • Sam Romero, supports renaming 4th Street as Calle Cuatro. • Tony Gatica, outlined request and supports proposal as submitted. • Jessenya Reyes, supports all elements of the Proposal. • Jose Rea, thanked City Council for South Main Street Corridor approval and projects underway; supports District proposal. • Graciela Medina, expressed support for proposal. • Madeleine Spencer, noted that SACReD added social inclusion provision amongst other things that are important to members; supports Proposal. • Philip Escobedo, opined that staff report proposal was fair; does not support rent control; City Council needs to be responsible stewards Council Discussion ensued. Councilmember Benavides, supports item #1 include Calle Cuatro on 4th Street signs; supports concept of mercadito and micro - farms; policy to support community events and need to include economic development community advisory committee consideration at next Council meeting. Councilmember Tinajero, agreed that Wellness important for whole City — holistic approach and not rebrand certain district; support micro -farm concept in correlation to obesity and low income; issue with mercadito, CITY COUNCIL MINUTES 18 MAY 19, 2015 1 0A -18 supports concept but need to be private venture; staff to review cost of sponsorship, policy should allow benefit whole City; supports inclusion of Calle Cuatro under 4th Street signs and micro -farm concept; proposed Economic Development Task Force be open to the public and re- organize to include community members instead of establishing new advisory committee; costs need to be included in report for City Council to consider. Councilmember Martinez, noted that she has been asking for policy on event sponsorship for past 2 years; need policy and sustainability of any project. Mayor Pro Tern Sarmiento, requested clarification on proposed resolution. City Attorney Carvalho, indicated that resolution is statement of policy, actions to implement would need to be approved as agreements or related. Mayor Pro Tern Sarmiento, noted that City Council reached consensus on many of these issues including renaming of Plaza Santa Ana to Plaza Calle Cuatro, 4th street signs to include Calle Cuatro as way finding; takes issue with mercadito and does not want to bind the City, support efforts of community to develop and may help facilitate; proposal includes identification of micro -farm area; does not recall sponsorship event policy or discussion and suggest segregating matter from proposal; and opined that economic development task force important and maintain as is, establish new task force to include micro businesses, community residents and non - profit organizations that are different than the Chamber of Commerce committee to help craft Economic Development Plan. Councilmember Tinajero, agreed that task force should include different segments of our community and noted that no compelling reason why matter could not be continued. Mayor Pro Tern Sarmiento, asked if action taken on original motion, when does Council bring back matter. City Manager indicated that staff would return with cost and staffing in July. Councilmember Martinez, urged City Council to vote on matter and not delay further. Councilmember Reyna, reiterated need to review City Council priorities and implement system changes. SUBSTITUTE MOTION: Continue consideration of matter to July, 2015 to allow further exploration of ideas and include implementation cost prior to approval of resolution. MOTION: Amezcua SECOND: Reyna CITY COUNCIL MINUTES 19 MAY 19, 2015 1 0A -19 VOTE: AYES: Amezcua, Reyna, Tinajero (3) NOES: Martinez, Sarmiento, Pulido and Benavides (4) ABSTAIN: None (0) ABSENT: NOne(0) *Motion failed. City Council considered original motion. MOTION: 1. Support common areas of interest from Building Healthy Communities Resolution based on the April 7, 2015 Work Study session: rename Calle Cuatro /Plaza Santa Ana, 4th Street sign to include Calle Cuatro, mercadito concept, and micro - farms. 2. Supports development of community event sponsorships policy as separate matter from proposal being considered. 3. Authorize the City Attorney to prepare a resolution based on the direction of the City Council; 4. Direct staff to provide an implementation plan to include an analysis of costs, impacts, and next steps. 5. Direct the City Manager to create economic development committee comprised of various stakeholders to provide recommendations to the City Manager on the development and refinement of the specified items as directed by the City Council. 6. Direct the City Manager to continue to work with members of Building Healthy Communities to refine their proposal based on City Council input. MOTION: Sarmiento SECOND: Martinez VOTE: AYES: Benavides, Martinez, Pulido, Sarmiento (4) NOES: Amezcua, Reyna, Tinajero (3) ABSTAIN: None (0) CITY COUNCIL MINUTES 20 MAY 19, 2015 1 OA -20 ABSENT: None(0) PUBLIC HEARING 75A. EMERGENCY ORDINANCE AMENDING SAMC CHAPTER 39, ARTICLE VI, RELATING TO THE EXISTING WATER CONSERVATION PROGRAM AND RECEIVE DIRECTION ON DECLARATION OF STAGE 2 WATER SUPPLY SHORTAGE {STRATEGIC PLAN NO. 5, 2) - Public Works Agency Legal Notice published in the Orange County Register on May 9, 2015. Staff report presented by Public Works Agency, Water Resources Manager, Nabil Saba. Agenda • Governor's Executive Order • Water Consumption Facts • Ordinance Changes • Phase 2 Water Supply Shortage • Types of Enforcement • Recommended Actions • Drought Response Plan Governor's Executive Order • Reduce water use by 25% statewide in the next nine months (February 29, 2016) • Implementation mid -May 2015 • No irrigation of turf in street medians • No potable water use for irrigating outside of new homes unless with drip or micro -spray systems • Water purveyors must have "conservation oriented" rate structure • Santa Ana must reduce consumption by 12% 3r Type CITY COUNCIL MINUTES 21 MAY 19, 2015 1 OA -21 Facts • Groundwater OCWD = $344/AF • Purchased Tier 1 MWD = $923/AF • Santa Ana Daily Residential Use = 78.1 /gallons • Lifeline Daily Residential Use = 55 /gallons (California standard) • State Average Daily Residential Use = 158.8 /gallons (Raw average from state database) Existing SAMC Chapter 39 Water Conservation Ordinance • First established in 1990 • Last revised in 2009 • First implemented in September 2014 • Must be amended to comply with State Water Resources Control Broad Emergency regulation relating to the 2015 Drought • Paves the way to go to Phase 2 Water Supply Shortage Declaration Major Ordinance Changes • Defines Billing Unit, Base Year, Measurable Rainfall, newly constructed homes. • Allows for starting and ending the Water Shortage Phase declarations. • Prohibits irrigation during and after rain. • Prohibits irrigation of street medians. • Requires drip irrigation at frontage of all new construction. • Allows Council to set water allocation percentage. • Allows Council to set surcharge on overuse. CITY COUNCIL MINUTES 22 MAY 19, 2015 1 OA -22 • Allows for up to $500 in fines for second -time offenders of the Permanent Conservation Requirements. • Allows for consolidation of water accounts and deals with new accounts with no prior use history. • Restricts funds collected to conservation and outreach efforts only. • Phase 2 Water Supply Shortage(June 2, 2015) — Two -day watering per week (Mondays & Thursdays) at night only — Nurseries & golf courses three -day watering — Suspend Fire Hydrant flushing unless for Water Quality reasons — 12% Water Supply Allocation as compared to 2013 use — Fix leaks within 48 hours — Limits filling swimming pools to initial fill and to no more than one foot Two - pronged Enforcement Pending analysis • Recommended Actions 1. Amend SAMC Chapter 39, Article VI 2. Hold discussion and direct staff to declare Phase 2 Water Supply Shortage on June 2, 2015 2015 Water Drought Response Plan • What to do now? Short Term • Mandate 12% water use reduction (June 2015 to Feb. 2016) • Go to two -day watering (Mondays & Thursdays) • Stop watering public street medians. • Intensify conservation outreach. • Explore enforcement methods (Water Rate Consultant) • Long Term • Convert all City street median to drought tolerant planting. • Continue with the Turf removal program incentives both for residential & commercial customers. CITY COUNCIL MINUTES 23 MAY 19, 2015 1 OA -23 • Continue to promote the Residential and Commercial Rebate programs. • Develop Drought Action Plan. • Utilize Smart meters Citywide Drought Response — Comply with irrigation restrictions. — Stop the irrigation of Public Street Medians. — Convert medians to drought tolerant landscape. — Establish standards for Storm Water Capture. — Conduct a Recycled Water feasibility study (w /OCWD). — Convert old water meters to smart meters. — Remove turf from Public Facilities and replace with drought tolerant planting. — Reduce water system flushing activities. — Enforce Water Wasting violations. — Administer Lawn -to- Garden turf removal program. — Establish on -site water conservation rules and regulations. — Establish standards for the use of artificial plants. — Focus on athletic fields and sensitive plants & trees. — Stop the operations of all public fountains. — Consider Recycled Water if available from OCWD. — Citywide Drought Response — Upgrade the Corporation Yard car wash. — Revise Utility Bills to reflect water use information to customers. Mayor Pulido opened the hearing. The following spoke on the matter: • George Garcia, concerned with water wasters and $10,000 a day fine imposed by the State Governor. • Greg Utterht, representing Fabrica, noted that business implemented reclaimed water, but are high water users; requested reprieve. There were no other speakers and the Mayor closed the hearing. CITY COUNCIL MINUTES 24 MAY 19, 2015 1 OA -24 Council discussion ensued. Mayor Pro Tern Sarmiento thanked the community for water conservation efforts; need to allow for some flexibility; noted that fines set for repeat offenders; award winning water in Santa Ana; water goes through complex reverse osmosis process. Mayor Pulido, commented on intricate water replenishment process; need to reconsider existing practices and possibility of redesigning system to further conserve water. Councilmember Reyna, proposed incentive programs. Councilmember Martinez, requested conservation options. City Council requested information in multiple languages. * Councilmember Tinajero left the meeting at 9:43 p.m. and did not return. MOTION: 1. Adopt an emergency ordinance. (Requires five affirmative votes) ORDINANCE NO. NS -2877 - AN ORDINANCE OF THE CITY OF SANTA ANA AMENDING CHAPTER 39, ARTICLE VI OF THE SANTA ANA MUNICIPAL CODE RELATING TO WATER SHORTAGE CONTINGENCY PLAN 2. Discuss and direct staff to declare a Stage 2 water supply shortage at the regularly scheduled council meeting on June 2, 2015. MOTION: Sarmiento SECOND: Pulido VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento (6) NOES: None(0) ABSTAIN: None (0) ABSENT: Tinajero (1) CITY COUNCIL RECESSED AT 9:57 P.M. TO CONVENED A JOINT SESSION OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY CITY COUNCIL MINUTES 25 MAY 19, 2015 1 OA -25 80A. AGMT NO. 2015 -093 - SECOND AMENDMENT AND EXTENSION OF SETTLEMENT AGREEMENT AND MUTUAL AND GENERAL RELEASE FOR THE CONSTRUCTION OF PUBLIC IMPROVEMENTS WITHIN THE SOUTH MAIN CORRIDOR (STRATEGIC PLAN NO. 6, 1) MOTION: Authorize the City Manager and the Clerk of the Council to execute the second amendment and extension of the settlement agreement and mutual and general release with Gerald Peebler to extend the deadline for Peebler /UCI to submit the list of proposed public improvements to December 31, 2015, and the deadline for the City to review and approve the list will be extended to March 31, 2016, subject to non - substantive changes approved by the City Manager and City Attorney. MOTION: Sarmiento SECOND: Pulido VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Tinajero (1) JOINT SESSION ADJOURNED AND REGULAR CITY COUNCIL MEETING RECONVENED AT 9:58 P.M. WITH SAME MEMBERS PRESENT. COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85A. DIRECT STAFF TO REVIEW POLICY AND PROVIDE RECOMMENDATIONS ON STUDENT REPRESENTATIVES ON VARIOUS BOARDS AND COMMISSIONS — Councilmember Reyna Councilmember Reyna, proposed re- consideration of role of student representatives and youth engagement. Suggested policy revision to include student representative on all boards and commissions; associate Youth Commissions members be 12 -16 years of age, and discussion on whether social security numbers are required to serve on the youth commission. City Manager Cavazos indicated that staff would return with options. CITY COUNCIL MINUTES 26 MAY 19, 2015 1 OA -26 Discussion followed on purpose of Council Agenda Items and whether time sensitive matters take priority. City Attorney Carvalho, indicated that any member of the City Council may agendize any matter within their jurisdiction. MOTION: Direct staff to provide options for consideration. MOTION: Reyna SECOND: Benavides VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Tinajero (1) 856. AGENDA ITEM TAKEN OUT OF ORDER WORK STUDY SESSION WS -A. PROPOSED FISCAL YEAR 2015 -16 BUDGET - Finance & Management Services Proposed Budget presented by City Manager Cavazos AGENDA • City Manager's Budget & Economic Conditions Overview • Fiscal Year 2014 -15 Review o Innovation & Efficiencies • Economic & Financial Highlights • Fiscal Year 2015 -16 Budgetary Assumptions c Trial Budget & Community Budget Hearings • Fiscal Year 2015 -16 Proposed Budget • Capital Improvement Program • Fiscal Year 2015 -16 Adopted Budget Calendar • Next Budget Calendar Steps THANK YOU TO THE SANTA ANA COMMUNITY! • Thank you Mayor and City Council • Outstanding Leadership • Adoption of and continued implementation of Strategic Plan CITY COUNCIL MINUTES 27 MAY 19, 2015 1 OA -27 • Long -term vision • Adoption of one -year Forecast and four -year financial projection CITY MANAGER'S BUDGET & ECONOMIC OVERVIEW • 8.8% growth in Top 6 Revenue Sources over a 3 -Year period o $147.6M (Projected FY 14/15) vs. $135.6M (FY 12/13) • 11.5% Sales Tax growth over a 3 -Year period o $43.6M (Projected FY 14/15) vs. $39.1M (FY 12/13) • 17.3% Hotel Visitors Tax growth over a 3 -Year period o $8.8M (Projected FY 14/15) vs. $7.5M (FY 12/13) • Assessed Property Values have increased by 8.5% over a 3- Year period o $20.4B (FY 14/15) vs. $18.88 (FY 12/13) • 41.5% growth in Building Valuation o $205.OM (Projected FY 14/15) vs. $144.8M (FY 12/13) • Unemployment rate has significantly declined o 5.0% (Mar 15) vs. 13.0% (Mar 09) NO 1,]437. Ny G.1h 5A H9 o No D5 570 $25 ±'SM3 $55 fly 510 $3.0 $S fYOtl 1-0 81445 Roje W BUDGET ACCOMPLISHMENTS • Developed a positive One -Year Forecast & Four -Year Projections as the basis of the FY15 -16 Budget • Modified assumptions based on updated revenue information and, as a result, developed a balanced budget for the upcoming Fiscal Year • CalPERS estimated contributions included in 4 -year projection (FY 16/17- FY19/20) • Made progress in several areas of the Strategic Plan • Financial Stability • Continue to pursue objectives that shape downtown Santa Ana into a thriving, culturally diverse, shopping, dining, and entertainment destination CITY COUNCIL MINUTES 28 MAY 19, 2015 1 OA -28 o Enhance Public Safety integration, communications and community outreach. • Successfully obtained $14.OM in Grant Funding • Partnerships to Improve Community Health • Active Transportation Program • Memories of Migration • Received $1.25M in COPS Hiring Grant Funds for ten additional Police Officers & allocated $1.OM in matching City funds • Additional Planning & Building staff to improve the permit and inspection process $1.1 M • Adopted a 7 -month Budget Calendar • Presented a balanced Trial Budget in March -3 months prior to Charter requirements • Developed the Medical Marijuana Dispensaries (MMD) Enforcement Plan: 0 5 Police Officers & 1 Police Sergeant -$1.5M 0 2 Community Preservation Inspectors -$253k 0 1 Revenue & Contract Compliance Examiner -$125k 0 1 Assistant City Attorney & additional funding for contractual services -$252k • In total, the City added over$2.OM in funding for the MMD Enforcement Plan TRIAL BUDGET & COMMUNITY BUDGET HEARINGS Continued public input through Community Budget Hearings (April -May) • Conducted Budget Hearings o Approx. 150 attendees 0 40+ Speakers /Comment cards ■ 38 %- Public Safety topics - 20 %- Roadway Improvements /CIP - 8% -Parks & Recreation topics ■ 8 %- Funding for deferred maintenance ■ 8 %- Miscellaneous topics • 5 %- Zoning & ordinance topics • 5% Orange County Fire Authority ■ 5 %- Strategic Plan 3% Housing topics Casa de Santiago - April 2, 2015 John Adams Elementary School - April 16, 2015 Comlink at PD Community Room - April 23, 2015 Newhope Library - April 28, 2015 Ward 1 Budget Hearing Request — May 27, 2015 CITY COUNCIL MINUTES 29 MAY 19, 2015 1 OA -29 INNOVATION & EFFICIENCIES • Refinanced Police Department Jail and Water Enterprise debt service to save millions in financing costs ($10.5M) • Installation of new parking meters with improved technology in the Downtown • Substantially achieved cost recovery in Jail Operations (28% increase in Jail Revenue) • Consolidated all public front counter services to the 1St floor of City Hall to improve customer service experience • Establishment of Receivership program to assist neighborhoods and allow for cost recovery of incurred legal fees and staff costs • Installation of 24 -hour payment kiosk at City Hall • Online application for CDBG, ESG, building permits, and business license fees • Information Technology Assessment & Master Plan PROJECTED YEAR -END SU - - -- FUND Projected Year -End Surplus: $10 -$12M TOP 6 REVENUE SOURCES END PROJECTIONS FY 15 -16 BASELINE BUDGET ASSUMPTIONS • $2.5M for the recurring implementation of the Strategic Plan • COPS grant 2nd Year allocation • Additional Planning & Building staff -$1.1 M • No cuts to programs or services • Medical Marijuana Dispensaries (MMD) Enforcement Plan o Includes revised annualized health insurance rates of 7% o Includes FY 15 -16 actuarial PERS rates: CITY COUNCIL MINUTES 30 1 OA -30 MAY 19, 2015 • Safety: 46.5% • Miscellaneous: 28.5% o Cost of Living Adjustment to be included in FY 15 -16 Budget pending final negotiations and Council approval FY 15 -16 GF Proposed Budget $ew GENERAL FUND BUDGET: $222.6M rl 9 Reverse GE Expenditures 'Includes Non - Departmental, City Attorney s Office. Bowers Museum, HR. City Manager's Office, Community Development Clerk ofthe Council, B Legislative ARairs 15 GENERAL FUND PROPOSED BUDGET 60.0% ruoumr..s Eiag NoMY•xd +iv ` LhbrSValfan 0 OAx 18.7% $150 u"01" m e uaaytler:Tax _ $IN pmpxlyTF- 3 M iku tlLi 10.0% 9.2% Popery Tax 5w a a Sales Tax S. rl 9 Reverse GE Expenditures 'Includes Non - Departmental, City Attorney s Office. Bowers Museum, HR. City Manager's Office, Community Development Clerk ofthe Council, B Legislative ARairs 15 GENERAL FUND PROPOSED BUDGET 60.0% 0 n 50.0% OAx 18.7% 30.0 %:.;.. 200/ 18.7% 8 m e m m 3 10.0% 9.2% a a ®. LL ' Includes Non Qeparlmantal. CM ARomey, office. Bowers Museum. HR, City Manager's Office. Community Development, Clark of the Council, & Legislative Affairs 16 TRIAL BUDGET RECOMMENDATIONS • Addition of Seven Police Officers ($500k) is In response to patrol study • Upgrade of Police Equipment ($100k) To improve the effectiveness of the Police Department • Purchase of additional Library materials ($200k) • Over 7,500 materials will be purchased CITY COUNCIL MINUTES 31 MAY 19, 2015 1 OA -31 • Funding to expand Library hours ($83k) • Four hours on Sundays • Development of the Zoo Master Plan ($125k) • In order to ensure AZA Accreditation • City Sponsored Events ($140k) • Funding to support operation of fields, lighting, & facilities ($150k) • Funding to address various Deferred Maintenance projects ($400k) • Initiate the development of a Safe Mobility Program ($500k) • In order to address vehicle and pedestrian safety • Funding for a City Council Liaison ($140k) • Funding to support Econ. Dev. & Neigh. Improvement ($250k) • Establish an Employee Pension Rate Stability Reserve ($500k)* • Fund an Audit Program ($140k) • In order to enhance existing internal control & audit program • Funding for Neighborhood Associations ($52k) • Civic Center Capital Projects ($225k) • Ongoing IT Assessment ($150k) • Code Enforcement technological improvements ($125k) • In order to increase the effectiveness of Code Enforcement Trial Budget Recommendations add a total of approx. $3.3M in programs & services *To be funded with Year -End Savings FY 15 -16 Deferred Maintenance Projects Total of $400k allocated for Deferred Maintenance: • $130k -Roof restoration of the Corporate Yard • $100k- Address various park facility deferred maintenance • $60k -Fire station improvements • $40k -Front door upgrades to be ADA compliant & exterior painting of the South West Senior Center • $40k- Rebuilding of air handler at New Hope Library • $30k- Install commercial commodes & exterior painting of the Corbin Center ADDITIONAL BUDGET RECOMMENDATIONS • Additional funding to purchase E -books ($22k) • Over 1,000 additional materials • Additional funding for Neighborhood Associations ($18k) • Staffing for Body Camera Program ($200k) • Program Manager • Additional recreation classes ($165k) • Youth Commission ($25k) • CERT Program /Emergency Mgmt. ($65k) CITY COUNCIL MINUTES 32 MAY 19, 2015 1 OA -32 • Joint Use - Deferred Maintenance ($75k) • Removal of City Council Liaison Position (- $140k) Additional Budget Recommendations add a total of approx. $430k in programs & services CAPITAL IMPROVEMENT PROGRAM Presented by: Fred Mousavipour, Executive Director of Public Works CAPITAL IMPROVEMENT PROGRAM (CIP( 668,074,534 Gi � TIIIIIl 01`0 • i uneryl Street TkBC Dratrm9e7 CMy FaclBty i MprOVamants Improvemenb L19htlnp Mprovmwnb' 315,979,66) 311A8],p00 SJS,P9,849 f8,212,0]i.J Y Street Improvements STREET too IMPROVEMENTS 915,979,953 PI. I., [Roardieray Improvements Sltlewa1k18traeKUpe 4 —Fa iects 10— Prolacts 0— ProleOh NcahMatuM Connectivity •abY lmptovearenls •pmiaes Cprr+tle • Traffic Improvements C1=01teay +Utility y Damage! Lighting Improvements Q • City Fautitlas 22 STREET too IMPROVEMENTS 915,979,953 PI. I., [Roardieray Improvements Sltlewa1k18traeKUpe 4 —Fa iects 10— Prolacts 0— ProleOh NcahMatuM Connectivity •abY lmptovearenls •pmiaes Cprr+tle C1=01teay •AMnY Preventative Mablenarvz •E"rAWI_rrdcepe V2Rit¢nl Imna,annen • A0.4 Sneer[ RMBhi }aIOR plgaU4v,pna P,oacl 0evabgmnt B,isbl'. 171h to Santa Gam •Wc,asNivanCrrnaiar, FyAIN Way ANn3jan9nl - Edinger fair N Picnic Fanew. Nt _ Septtshun �A,4ealbn • Naa6bGnilea Cmree(i r Janson: Mem]ry to NCL 01,nca lnPtoveaneats • loeY P,ovenlatire Manletlavz • Na Sweet Fepat er rn agd • Wameraml N ry l l,re.I,r Q Fe.. IBC9 and Strvrel • ' Impmvemenls 23 CITY COUNCIL MINUTES 33 MAY 19, 2015 1 OA -33 0000 I PWrMp Trd110lIpIY �B�f6Yey "9- $baelur !- Px}eb. {910,000.` 1- %pleat E260A00 ProjMe SaAi3,000 f1.000,000 vm P,gml `yta0rbiserAn /IP' .Sdifi tYlua3 •UnWe Pa'mms IP Prenl 9fnw T E, - XeriOer Eleunfay OCTA e Spero Lii050.dy symYtmnixatim WEMUIay .pmyn MerspM Ib 5em6P - MxEYWaElemenlay e032Y SmYMa W AYgM Elm�bry NmaJmMnIPWS .B3a La 8NxlpPe, SaMN Pmpel Ciic CaMr3Gratl pnenl � BsMpPa3fcSMApi She Bauk�a0s • Edh-c Me Tral SWry EnOmaawX . SauN Men CarNw 0 1 IngamallenE I 24 PUBLIC UTILITY DRAINAGE IMPROVEMENTS $32.219.849 CITY FACILITIES $8,21$032 �::- TnnOX FxllXlee ewx NhMr FKllity 5beet L63M DNnapMNaOe improv ,ft lnamv m9m9 ImproWm ina Improvement Q.Ifty 5 -Proi 8- Proleex 5- P.IKt9 1 -Profit $ -Prge U.M2,800 S19A21,830 (],010,000 695,000 $1.190,619 sx Wn •Wam Main OTemwl PeXmmsMY •Ciro'', Mater IapWementt Irtpoam9n6 aM (W Plinappkrtenl - CdemNnd - Phac39 n isx (s Penb. pi lbB •Prs151 warner ln0usbiS W wmrerlrbasbal Eew LO LEDlma CNx LEO IlnCeismssng MS Park Pak S. di OamBm{al Slatim Parlpn. Gameey. SBrMd YA nEtW32 • Van Ness. 15X • W01r9w0pptl wider 32 Bain GOnni s9eels Man Raecn M Poe CilyMile$kW -CBnbnJ n 10519Y811M Main lmpmvemenb - Idrxebw •S Iam.WN Serra Main REPas -weal C,v+v G,i,M pnbion BReP!anman6 w" •Wnbm Pet LID .. 2 �' Imraa... CITY FACILITIES $8,21$032 CITY COUNCIL MINUTES 34 MAY 19, 2015 1 OA -34 TnnOX FxllXlee Imgovamenb P$-Fmjm Zao FatlWx 2- ProleeU 9 -pm 1a 6- PrVtacb 9- Pr0tK1E 3963.519 93,K1,Y] V 311,930 62,125,000 k Rau95em •i4yrsMEgiPnmX -Ceibnr®'Ub .N!bsn's FDF Cant AithM - Pa�Mmd Pak L%nitian 93dl Rmpe+ pNtl2nb -Lb IGN L. TdSMrzML Rambn -L4. YmnpS , '$vdWnl PdW $wtlY .4mIe F4n .wndnnd 5 irs Repzix - Smla90 WkGE I1pN lamaam O C Oidn U9 -Pad Eh9k Pbk I�walanX .2KrM laie85nb Ma Rra Pat su F¢itmnllgahrg ite Pat En, •F�aSS,bRna Rsdmn 28 CITY COUNCIL MINUTES 34 MAY 19, 2015 1 OA -34 FEATURED PROGRAMS SAFE MOBILITY SANTAANAISMSAI $780,000 $500,000 from General Fund to be allocated for priority projects Identified by the SMSA Study Allocation of Space Reallocation of Space Ir I° • R Example Improvements: Curbextensionsatcrassing Refuge medians Qn painted and elevated crass walk Bike lane striping 28 CITY COUNCIL MINUTES 35 MAY 19, 2015 1 OA -35 Bbaetf.gdl.m AtaYM -et MWpnPmn BMBAPFOOnm Cxmxabn 04414 {t{OABO N{0,0{0 58{.0{0 10.{0{,{00 mmA Mxwe -nl .Sn FbNp'Sw Ma exltgR Fdmb svornsmi Sykehana 4iab BKlry Mifidra n as b Saegs Gmui! coa'ah Mm88ttt1 lAaK trleW+s llID LJ Bakhp: SBBniun - gmSF/GFlFDUde! N RYddadd Shxl F. ad Cal Baa,pl Nb Rmmnnd as ldxBlt ane, ncoorr06 Badog. ft5n�n - BaxbD WxESOxas mnFaMryb - DibiGxlntmcenxia h4n - Frdlydd R,i xa 27 SAFE MOBILITY SANTAANAISMSAI $780,000 $500,000 from General Fund to be allocated for priority projects Identified by the SMSA Study Allocation of Space Reallocation of Space Ir I° • R Example Improvements: Curbextensionsatcrassing Refuge medians Qn painted and elevated crass walk Bike lane striping 28 CITY COUNCIL MINUTES 35 MAY 19, 2015 1 OA -35 FUTURE OPPORTUNITIES $721,155,775 29 OUTREACH rt��clp PLAN QICba 2A30p Ap013.PID5 Sx54pre DrMUncc OlJgn parmlg Ctxvnisx '.a'PieseMaum Apn 16. N IS leGwy19.1ms Caxmexiiy BU, Hl-, fa IIM 19. MIS 13,an A., Elemeaary S 1l ) N.d23,1015 M.017.MIS Caq {IM Lial Mid", a Ca' City C..r I Nre0n9 Tnd 6wgN a UP Apu 1e. Libr 108 N Lvrvnunly &x W.1rcM1 PuM[ llErar I MacM1 16.208 cmx.l�xk em I+cemamn Nry 14 MIS CIIyGwol pa119x1ye1Af.M ". ApI1210,5 IkwelYPmea 6 l W,27, 21115 Aplil 2. l015 .:cmmixxry Sdy+Neamg (Casaai SMNiNW) 30 CITY COUNCIL MINUTES 36 MAY 19, 2015 1 OA -36 SaM TYallk W410minagaI COy Fde9gy Improwmenb f66a,1T9.]T6 01plmemanb ft ?1 ;000 LIg110ng 6102,60],600 Implmemenb 668,260,900 •Pau�leM PelraOiNOm •T�ePlmnkp •Fa ylnlpma •TIeu6Fx60es -A" •Tdfn Epld •SnMrinNmrenwls •Pak FxN&s - AAai#6Raeh •S&WNSMky •WaMrinpwemen5 . wdmIBe* FSdifiie . t6ghbxlMDl9bCe6 •Ciywtlesalm Drain .De wmKs - IM�stria 6teels ImPm.'emenls 'M • Sreel! gn00e: Gate I • Waar Wdiy Sap Impwamda Impravemenls awde Wyerb Street Lght LED D011wRpn 29 OUTREACH rt��clp PLAN QICba 2A30p Ap013.PID5 Sx54pre DrMUncc OlJgn parmlg Ctxvnisx '.a'PieseMaum Apn 16. N IS leGwy19.1ms Caxmexiiy BU, Hl-, fa IIM 19. MIS 13,an A., Elemeaary S 1l ) N.d23,1015 M.017.MIS Caq {IM Lial Mid", a Ca' City C..r I Nre0n9 Tnd 6wgN a UP Apu 1e. Libr 108 N Lvrvnunly &x W.1rcM1 PuM[ llErar I MacM1 16.208 cmx.l�xk em I+cemamn Nry 14 MIS CIIyGwol pa119x1ye1Af.M ". ApI1210,5 IkwelYPmea 6 l W,27, 21115 Aplil 2. l015 .:cmmixxry Sdy+Neamg (Casaai SMNiNW) 30 CITY COUNCIL MINUTES 36 MAY 19, 2015 1 OA -36 CIP PROJECT TRACKING cq wwc.o,u�..o,u.wreu. x��x mm CITY COUNCIL MINUTES 37 MAY 19, 2015 1 OA -37 oeemnev x. mll AEty1M fY ISl6BMge1Calmtla S7 1 ,.. k� '1' V IX N m15 ;rnvyx; m16ie0 �tl �,YmmA �'Y.. R,4 'M1M1 OWgn Lean W.. xla Ory Ynv.nm nn:ae M¢'I,nia IeMWY 1t. m15 nrcpeu l5m vca laRiA UO+rex PnM1awns Nyy l9.?IIIS rxy xuwgvs Mxpuxnry l :l[ IYtlp'+'Nak54dy YSSnm M.vrn f. 2115 j G,yL'i0y['r lnul l.", ,Ne. lin• x loll lenl.wne lw0:puar a9xone I,AVe M.tlaM1 0 2015 Surlmo i}Jirvirce Mu lUn,,h In,N le 11115 f,n:A C1I`(M�fwr[t NSywum ..J- CITY COUNCIL MINUTES 37 MAY 19, 2015 1 OA -37 Next Budget Calendar Steps June 16, M15 Final B.dget1Cip0uJJcence AOOplion City Council Meeting 33 Council discussion ensued. Councilmember Reyna, concerned with equal distribution of sponsorship funds; complimented Police Department on body cameras. City Manager Cavazos, indicated that $70,000 being proposed, but may be amended based on need. Councilmember Benavides, asked about unfunded projects such as vision plan and branding. City Manager, noted that expect $10 million surplus in October at which time one -time projects may be considered. Councilmember Martinez, requested reallocation of funds for unfunded strategies approved by the City Council. City Manager Cavazos, said that General Plan will be priority for incoming Planning and Building Executive Director. Mayor Pulido, requested additional information on park improvements. Parks, Recreation and Community Services Executive Director Gerardo Mouet, explained that needs assessment underway. Mayor Pulido, asked about funding for Deputy City Manager since currently under - filled with Special Assistant to the City Manager position. City Manager Cavazos, indicated that position fully funded in proposed budget. *Mayor Pro Tern Sarmiento left the meeting at 10:23 p.m. and did not return. CITY COUNCIL MINUTES 38 MAY 19, 2015 1 OA -38 COMMENTS 90A. CITY MANAGER'S COMMENTS - None 90B. CITY COUNCILMEMBER COMMENTS Councilmember Martinez: • For the record submitted correspondence on drought crisis; • Congratulated all college graduates; • Commented on rising housing costs - millennia's priced out of area; consider affordability policies; • Asked residents to bear in mind City Hall closure during holiday; and • Wished all a happy Memorial Day. Councilmember Reyna: • Urged all to conserve water; • Thanked veterans for service to our country and many contributions; wished all a happy Memorial Day; • Asked all to shop in Santa Ana for Father's Day gifts; and • Invited all to participate in upcoming 5K Run scheduled for August 29, 2015. Councilmember Benavides: • Request follow up on assessment of pavement on the 100 Block of E. Cubbon Street and report back on possible improvements. ADJOURNED- 10:56 p.m. - The next meeting of the City Council is scheduled for Tuesday, June 2, 2015 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Maria Huizar, Clerk of the Council FUTURE AGENDA ITEMS • 2015 -2016 Budget Adoption • Mater Dei High School Parking Structure and School Expansion Project CITY COUNCIL MINUTES 39 MAY 19, 2015 1 OA -39 1 OA -40 SPECIAL MEETING CITY OF SANTA ANA �r COUNCIL COMMITTEE SPECIAL MEETING SPECIAL MEETING OF THE LEGISLATIVE COMMITTEE Wednesday, May 13, 2015 12:00 P.M. AGENDA CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Michele Martinez and Vincent Sarmiento Recording Secretary: Yasmin Vazquez PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Approval of Minutes of the February 23, 2015 Meeting Quarterly Federal Legislative Update from Holland & Knight - Report outlining legislative advocacy work January 2015 to March 2015 — Dan Maldonado {Strategic Plan No. 1 through 7} Quarterly State Legislative Update from Townsend Public Affairs — Report outlining legislative advocacy work January 2015 to March 2015 — Christopher Townsend {Strategic Plan No. 1 through 71 4. League of California Cities Briefing — Tony Cardenas {Strategic Plan No. 1 through 7} F If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A, Pulido, i Vincent F. Sarmiento, i Michele Martinez, i Angelica Amezcua, P. David Benavides, i Roman Rayne, Sal Tinajero, Manor Mayor Pro Tem, Ward 2 j Wardn3 j Ward 4 i Ward 5 j Ward 6 Mammas n Ward 1 i Mma maxAsana -ana or i nnma earm ;a-, QDennyda8asanta ana,org anevnaroisanra -ana orn Uneemftaa enrormco a- City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714- 647.6900 • AgendA lttm clulrjps: 714 -647 -5200 is Webslte: www.santa- ana.org 5. Review Draft Legislative Platform — David Cavazos {Strategic Plan No. 1 through 7} 6. Discuss Senate Bill 7 — Mark Lawrence {Strategic Plan No. 1, 3; 7, 41 ICE Agreement Update — David Cavazos {Strategic Plan No. 1 through 7} COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS ADJOURNMENT — The next regularly scheduled meeting will be on Wednesday, June 24, 2015, 12:00 p.m. The complete Strategic Plan document is available at http: / /www.santa- ana.org /strategic - planning/ Legislative Council Committee Agenda 2 May 13, 2015 13A -2 CITY OF SANTA ANA LEGISLATIVE COUNCIL COMMITTEE MINUTES FEBRUARY 23, 2015 CALL TO ORDER The meeting was called to order at 12:04 pm by Chair Sarmiento at City Hall Ross Annex, Room 1600. ATTENDANCE Members Present: Councilmember Michele Martinez Mayor Pro Tern Vincent Sarmiento, Chair Members Absent: None Staff Present: David Cavazos, Sonia Carvalho, Captain Douglas McGeachy, Mark Lawrence, Francisco Gutierrez, Alma Flores, Jorge Garcia, Mike Ortiz and Yasmin Vazquez. Also present were Tony Cardenas from the League of California Cities, Leslie Pollner (by phone) and Dan Maldonado (by phone) from Holland & Knight and Ian Delzer and Niccolo De Luca (by phone) from Townsend Public Affairs. Members of the public present: No members. Public Comments: No comments. AGENDA ITEMS Approval of Minutes of the October 15, 2015 Meeting. Approval of the October 15, 2015 minutes was motioned by Councilwoman Michele Martinez and approved by a vote of 2 to 0. Quarterly Federal Legislative Update from Holland & Knight - Report outlining legislative advocacy work October 2014 to December 2014 HK Legislative Advocacy Update (October 2014 to December 2014) Leslie Pollner provided a legislative advocacy update to the Committee. She discussed the one year extension of the Tax Increase Prevention Act which was passed during the lame duck session. The Act retroactively extended the Empowerment Zone employment tax credit program through 2014. Bipartisan legislation, The Empowering Jobs Act of 2015, was introduced which would extend the Empowerment Zone program for two years and make the program more effective by expanding the way business and local government take advantage of their allocations of tax - exempt bonds. Legislative City Committee Minutes FejLgA?3, 015, Page 1 Holland and Knight continues to work with ICE and Congresswoman Loretta Sanchez's office to ensure the City of Santa Ana receives its per diem increase for the jail. One complicating factor is the Department of Homeland Security's funding is set to end by February 27, 2015 and there is no clear resolution at the moment. Leslie Pollner mentioned Holland and Knight has been working with the City on the My Brother's Keeper initiative. They have provided the City assistance in formulating the Promise Zone application and would like to connect the City with other applicants they work with. Holland and Knight is also working to connect City staff with resources for an immigration outreach event. Holland and Knight look forward to hosting the City of Santa Ana delegation in Washington D.C. next week. Meetings have been confirmed with ICE and Senator Feinstein's Chief of Staff. A draft itinerary will be sent shortly. Councilwoman Martinez asked for the status of the Highway Trust Fund and wondered if anything would be determined by May 31, 2015. Leslie Pollner thinks it unlikely. She mentioned a bill is being worked on but at least one short -term extension will possibly be needed. Councilwoman Martinez asked about the likelihood of the Streetcar project receiving New Starts Program funding. Dan Maldonado replied that the Streetcar project falls under the Small Starts Program and that there is strong support from a group of Senators and House members that are invested in these programs. Although there is resistance from the Tea Party because there are no political gains for the group, Dan Maldonado expects to see continued funding. Leslie Pollner mentioned that now is the time for the City to do advocacy work around this project. Chair Sarmiento noted that the dynamics in Congress have changed and the balance of power has shifted. He wondered how the change would affect the City's priority issues. Dan Maldonado replied that our priority issues still have strong support in the Senate and that the City is in a position to move its agenda forward. Chair Sarmiento asked Holland and Knight to provide suggestions and recommendations to help the City tailor the legislative platform to this new audience. Dan Maldonado stressed the importance of the City continuing to build relationships to increase the likelihood of receiving funding. Chair Sarmiento asked if the City of Santa Ana delegation will be meeting with Elias Alcantara in Washington D.C. and whether the White House administration could be made aware that the City would like DACA/DAPA related resources to pass along to the community. Dan Maldonado suggested the delegation highlight the forum the City had planned to hold during the meeting with the White House Administration. Councilwoman Martinez shared that the City signed on to the Safe People Safe Streets resolution and Dan Maldonado suggested the City of Santa Ana delegation mention this during the meeting with the Department of Transportation in Washington D.C. Councilwoman Martinez asked that the resolution be sent to Holland and Knight and Secretary Anthony Foxx's office at the Department of Transportation. Legislative City Committee Minutes Fjr,I 234015, Page 2 Chair Sarmiento asked Holland and Knight to check on the regulation restrictions and compliance for HOME Investment Partnerships Program funds and report findings to City staff. Dan Maldonado will provide the requested information to the City. He asked if there were any red flags. City Attorney Sonia Carvalho responded that all red flags had been resolved. 3. Quarterly State Legislative Update from Townsend Public Affairs — Report outlining legislative advocacy work October 2014 to December 2014 TPA Legislative Advocacy Update (October 2014 to December 2014) Niccolo De Luca reported the Governor submitted the budget to Legislature in January. There is concern regarding the recently released budget trailer bill from the Department of Finance regarding redevelopment dissolution which seeks to undo many of the statutes that were approved when redevelopment was dissolved. Townsend Public Affairs has a draft letter from the City opposing the redevelopment trailer bill. No budget hearings have been held to date. On March 3'd the Assembly will have their first budget hearing and Townsend Public Affairs will inform the City of any items that impact the City. The deadline for bills to be introduced is Friday, February 27, 2015. Townsend Public Affairs will monitor legislation for potential impacts to the City and report on issues relevant to the City's priorities. Niccolo De Luca commented that Speaker of the Assembly Toni Atkins has proposed 3- 4 bills to increase permanent funding and incentivize the building of affordable housing. She is holding a press conference on February 25, 2015 to announce the package. Niccolo De Luca next addressed the oversight of officer - involved shootings and in particular the use of police body cameras. Several bills have been proposed related to which entities handle third -party oversight of officer involved shootings. Another policy topic of importance to the City is the state -wide regulation regarding medicinal marijuana. Several bills have been introduced and Washington D.C. has shown some interest in putting regulations in place as more cities take positions to either have dispensaries or not. Niccolo De Luca mentioned there are several funding opportunities including the Water Bond and the Active Transportation Planning Grant. The application for the grant will be available in March and Townsend Public Affairs will work with City staff to prepare it. Councilwoman Martinez urged Townsend Public Affairs to provide support to City staff during the application process and reminded the group that this is the last year this funding will be available to the City at the state level. Councilwoman Martinez asked staff to follow up with Townsend Public Affairs to ensure the Sustainable Communities Regional Planning Grant application submitted in conjunction with Barry Cottle of C & C Development was completed accurately. Niccolo De Luca mentioned the initial concept proposals were due February 19, 2015. After State staff review the applications they will inform applicants if a more in -depth proposal is needed. Based on the feedback the City receives from the State, he would like to Legislative City Committee Minutes Fe JLTA23L 5015, Page 3 connect us with Claudia Capio, Director of Housing and Community Development, to ensure the City submits the best application possible. Councilwoman Martinez attended Orange County Transportation Authority's Pedestrian Safety Workshop which was a roundtable discussion about education, engineering and enforcement activities to promote pedestrian safety throughout Orange County. She would like to promote legislation that will support these types of programs and would like the City to include a diversion program within the Police Department. Some current legislation excludes certain age groups and Councilwoman Martinez asked Niccolo De Luca to do research on that and provide clarification. Councilwoman Martinez expressed concern about SB7 and losing local control. She takes issue with the State mandating wage rates when those wages are paid with City funds. City Attorney Sonia Carvalho clarified that participation in SB7 is optional and that the City Council voted to pay prevailing wage. The City Council can vote to rescind the resolution at any time. A penalty will be incurred if the City chooses not to participate which involves the loss of grant funding. City analysis showed that the benefit of State grant funding was greater than the cost of paying prevailing wage. Chair Sarmiento asked the City Manager to provide the City analysis to Councilwoman Martinez and himself for review. Councilwoman Martinez stated she does support prevailing wage but not at the expense of local tax dollars. She would like the City Council to revisit this policy decision. City Manager David Cavazos asked Tony Cardenas of the League of California Cities to provide a list of cities that have chosen not to participate. Chair Sarmiento asked Townsend Public Affairs for support with applications for projects such as the Sustainable Communities Regional Planning Grant submitted with C & C Development, the AMCAL affordable housing development on First St., and potential VA housing on First St. He also asked for assistance in securing grant funding or Proposition 4 funds for a new park, expansion of the zoo and the enhancement of a current exhibit at the zoo. Niccolo De Luca will be meeting with the State Senate Pro Tem's office regarding language floated for a 2016 Park Bond for cities and nonprofits and will add the Santa Ana Zoo to his discussion agenda. Chair Sarmiento thanked Townsend Public Affairs for providing the Water Bond memo. He asked that Public Works have projects ready for submittal. He wondered about Proposition 1 fund availability for remediation efforts at Well 32 and suggested the City work closely with the O.C. Water District on that. He was unsure about the City's role and City Manager David Cavazos said he would provide clarification. Niccolo De Luca will connect Townsend Public Affairs' water expert with Public Works for assistance. Chair Sarmiento asked about the intent of new medicinal cannabis legislation and whether it affects cities that do or do not have ordinances in place. Niccolo De Luca stated that proposed bills leave local control in place regardless of whether ordinances support or ban the sale of medicinal cannabis. Councilwoman Martinez asked how possible recreational marijuana legislation would impact the City's current medicinal marijuana ordinance. Niccolo De Luca responded that groups proposing new legislation support keeping current medicinal ordinances in place. After doing more research he will provide the City additional information. Legislative City Committee Minutes Feir3A23d015, Page 4 4. League of California Cities Briefing October 2014 to December 2014 Tony Cardenas discussed the decline of funding for transportation infrastructure due to a decrease in sales and excise tax revenue which he expects to be a major issue this session. Assembly Speaker Toni Atkins and the Senate will both be releasing bills to address this. In regards to post redevelopment legislation, a trailer bill was introduced by the Department of Finance which makes it difficult for cities to enter into the Meet and Confer appeal process. If a city wins the appeal process it will not be reimbursed for legal fees. The League of California Cities Board unanimously opposed the bill and is currently drafting an opposition letter. Tony Cardenas mentioned that new medical marijuana legislation, AB 1266, has been introduced by Assembly member Ken Cooley. The three components of the bill are local control, protection of public safety and accounting requirements such as keeping inventory and bookkeeping for dispensaries. A new provision introduced in the bill is dual licensing, where both City and State approval would be necessary to operate a dispensary. Another provision included is for apprenticeships. There will be other bill introductions with the vast majority giving the State control as opposed to local government. City Attorney Sonia Carvalho asked if licensing provisions are being grandfathered in. Tony Cardenas responded that from his understanding brick and mortar dispensaries already operating in 2015 will not need to have State licenses. He will confirm and follow up with the City. Councilwoman Martinez asked if AB 1266 makes a distinction between medical and recreational marijuana. Tony Cardenas responded that the bill is silent on recreational marijuana. Councilwoman Martinez expressed concern about future recreational marijuana legislation. Tony Cardenas stated the goal is to have some foundational regulations in place before recreational marijuana legislation is proposed. Councilwoman Martinez asked for Best Practices to be compiled after the City finishes its approval process and for the information to be shared with the League and other legislators who may find it useful. City Attorney Sonia Carvalho has been keeping a list of policy questions that she wondered if the committee would be interested in reviewing to possibly add to the ordinance in the future. Tony Cardenas commented on the solar power permit bill explaining that it streamlines the residential solar permitting process. Tony Cardenas mentioned February 27th is the deadline for introducing bills. The City will be provided with a 'Hot Bills' list by the League. Lastly, the next League Division meeting will be March 19th in Irvine. Three State legislators will be present. Tony Cardenas will send meeting information on February 24th. Legislative City Committee Minutes FelL.&A.17015, Page 5 5. Washington DC Lobbying Trip City Manager David Cavazos mentioned Holland and Knight gave an overview earlier of some of the meetings City delegates will have in Washington D.C. He emphasized that the Orange County Transportation Authority is the lead agency for the Streetcar project and will solicit funding from New Starts and Small Starts programs. However, it is important to make Federal agencies aware, such as the Department of Transportation, that the City is very supportive of the City Council regarding this project. Regarding the Department of Justice, City Manager David Cavazos asked Holland and Knight to provide information on what funding is available for body camera demonstration projects. Chair Sarmiento asked City Manager David Cavazos if he was aware of the labor union's position on body cameras. City Manager David Cavazos responded that it is key to work closely with the POA to ensure it is a joint effort and includes pilot projects and a committee. Tony Cardenas commented Senator Bob Huff will be introducing SB 175 which requires each agency that employs police officers and elects to require them to wear body cameras, to develop a policy which must include duration, time, place and when cameras are to be worn. The policy must also specify the operational length of time data will be stored and provide procedures for public access. Lastly, City Manager David Cavazos mentioned the City delegation will meet with local representatives, senators, congress members and White House Intergovernmental Relations. 6. Review and Recommend Approval of Draft Legislative Council Committee Bylaws City Attorney Sonia Carvalho gave a brief explanation of why bylaws are needed and presented the draft bylaws for the Committee's approval. She suggested the Committee could become an Ad Hoc committee to alleviate the travel restrictions imposed by the Brown Act. Chair Sarmiento mentioned he believed Ad Hoc committees could not meet in perpetuity and the Legislative Committee will. Councilwoman Martinez expressed some concern regarding transparency in the recent past with regards to who could travel. She was under the impression that the entire City Council could not travel together because that would constitute a Brown Act violation. City Attorney Sonia Carvalho clarified the council can travel together as long as the noticing provisions in the Brown Act are followed. Approval of the draft bylaws was moved by Councilwoman Martinez and seconded by Chair Sarmiento with approval by unanimous vote. Committee Member Comments Councilwoman Martinez asked for future action items to be noted as such in the agenda. Councilwoman Martinez would like to ensure the City is consistent in how affordable housing funds are distributed and that the City remains in compliance with State and Federal guidelines. She is concerned with Millennials and their ability to secure housing. Whether at the local, state Legislative City Committee Minutes Feliru9A23d015, Page 6 or federal level, she would like policies in place that will help this demographic qualify for housing. City Manager David Cavazos stated that this will need to be added to the legislative platform and voted on by the City Council. Chair Sarmiento commented that although there have been great economic successes throughout the city there have also been some setbacks, such as Ingram Micro relocating to a different city. The City needs to focus on commercial and economic development as a priority in the next few years. He mentioned the City Manager is the person to lead in marketing the City. Given the success achieved, the City's geographic location and positioning, Chair Sarmiento believes now is the time to begin that effort. Chair Sarmiento asked City Manager David Cavazos to connect with Ingram Micro to determine the reason why the company chose to leave the City. Future Agenda Items Councilwoman Martinez was unsure as to whether the following topic should be an agenda item or best suited for addition to the Legislative Platform, nonetheless public transportation is a topic she would like to see addressed. She believes the City may need to introduce a sales tax measure for infrastructure and transportation. Chair Sarmiento asked what the best venue for this discussion would be. City Manager David Cavazos responded because Councilwoman Martinez is suggesting a bond election, all committees would address this, particularly the Finance, Economic, Development and Technology Committee as well as and the City Council. Meeting was adjourned at 1:34 pm. Yas in azquez Execu ive Assistipf City Manager's Office Legislative City Committee Minutes Fel 3Ad 9015, Page 7 13A -10 CITY OF SANTA ANA I& RESCHEDULED COUNCIL COMMITTEE MEETING AGENDA FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY May 18, 2015 5:30 PM CALL TO ORDER City Hall, Ross Annex Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Michele Martinez, Chairperson Vincent Sarmiento, Vice- Chairperson Vacant — Councilmember #3 Recording Secretary: Teresa Ramirez, Executive Secretary PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Approval of Minutes for March 18, 2015, Special Meeting FY 2013 -14 Audit Update and FY 2014 -15 Audit Plan {Strategic Plan No. 4, 1c} (Francisco Gutierrez, FMSA) 3. City's Purchasing Rules — Charter, Code, and policies {Strategic Plan No. 4, 1 b} (Francisco Gutierrez, FMSA, Handout) 4. The Governor's Executive Order and Water Drought Action Plan: Water Conservation Ordinance {Strategic Plan No. 5, 2} (Nabil Saba, PWA) 5. Update on Downtown Wayfinding {Strategic Plan No. 5, 4a} (Kelly Reenders, CDA) 6. Update on Economic Development Strategic Plan {Strategic Plan No. 3, 1a} (Kelly Reenders, CDA) Housing Opportunity Ordinance Review {Strategic Plan No. 5, 5b} (Kelly Reenders, CDA) 6 ��..ss If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Pulido, I Sal Tinajero, I Vincent F. Sarmiento, Michele Martinez, Mayor Ward 6 i Mayor Pro Tern Ward 2 dRUIIdoRsan u -ana org sTmelerovasan- I Ward 1 Warenezrasan 1 VSarmlento2wnta ana.om j City Hall, 20 Civic Center Plaza • P.O. Box 1988 Mayor & Council Telephone: 714.647 -6900 • Agenda Item inquirie 13A -11 Angelica Amezcua, P. David Benavides, Raman Rayne, rwme Ward na -ann oWard 4 Ward 5 Daenavl desles nfa ana om RRevnaasanta ana or I • Santa Ana, California 92702 s: 714- 647 -6520 • Website: www.santa- ana.ore FEDT Agenda 2 May 18 2015 8. Overview of the upcoming implementation of the Workforce Innovation Opportunity Act {Strategic Plan 2,4} ( Deborah Sanchez, CDA) Update on potential Transportation or Infrastructure Bond Measure(s); timeline and next steps {Strategic Plan No. 41 10, Grant Funding Update {Strategic Plan No. 4, 3e} (Jorge Garcia, CMO) STAFF MEMBER COMMENTS: COMMITTEE MEMBER COMMENTS: ADJOURNMENT — Next regularly scheduled meeting is Monday, July 13, 2015 13A -12 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY SPECIAL MEETING MINUTES CALL TO ORDER: ATTENDANCE: MEMBERS ABSENT: STAFF PRESENT: GUESTS PRESENT: PUBLIC COMMENTS: March 18, 2015 City Hall 20 Civic Center Plaza, Room 1600 Santa Ana, CA 11:34 a.m. Council Committee members: Michele Martinez, Chairperson Vincent Sarmiento, Committee Member Vacant, Committee Member #3 None Francisco Gutierrez, FMSA Sergio Vidal, FMSA Teresa Ramirez, FMSA Waldo Barela, FMSA Alvaro Castellon, FMSA Sandra Simon, FMSA Alvaro Nunez, PBA Jorge Garcia, CMO Michael Ortiz, CMO David Cavazos, City Manager Robert Cortez, CMO Kelly Reenders, CDA Sidney Stone, CDA Sylvia Vasquez, CDA Terri Eggers, CDA Gerardo Mouet, PRCSA Alma Flores, CMO Susana Sandoval, Gillian Flagg, Gregory Mathes Susana Sandoval, representing Santa Ana Healthy Neighborhoods Alliance and the Community United for Environmental Justice, spoke in support of CDBG work, but would like re- consideration of the Illumination Foundation application for the Ross Street House Children's Center and Support Services. Gregory Mathes, Goodwill of OC, mission is to assist people in Santa Ana to get and keep jobs. Help these people to reach their full potential. Would like consideration of CDBG funds to continue educating and training people who need jobs and for fitness center with resources for people with type II diabetes. March 18, 2015 (Special) I Finance, Economic Development, & Technology Minutes 13A -13 AGENDA ITEMS 1. Approval of Minutes from the Regular Meeting of March 9, 2015. MOTION: Martinez SECOND: Sarmiento VOTE: AYES: Martinez, Sarmiento (2) NOES: None (0) ABSENT: None (0) 2. Community Development Block Grant (CDBG) Fiscal Year 2015 -2016 Funding Process and Recommendations Update (Strategic Plan 2, 2: 2, 4; 5, 4; 5, 6) — (CDA) Sylvia Vazquez, Community Development Analyst, provided presentation and handouts on funding allocation, process, and recommendations. The allocation for FY 2015 -2016 is $5.4 million for the City. The nonprofit application timeline and process was outlined. Mandatory CDBG sub - recipient training was held for applicants. All applications were reviewed and rated with top ten recommended for funding; listing provided. Committee Chair Michele Martinez would like clarification and breakdown of CRHC recommended funding. Listing to be provided to full council who can reduce or adjust recommended funding. Council members inquired on incentives for new businesses as often they may fail in the first year or be considered `new' well into their third or fourth year of business. Maybe we can be more flexible and make changes in criteria to incentivize plus retention. Would like staff to provide the following in preparation of April 7t" full council meeting: a. Number of grants provided, businesses that fail in first year, business licenses b. Number of programs that have been helped or serviced 3. Update on Down Payment Assistance Program {Strategic Plan 5, 3c) — (CDA) Sidney Stone, Housing Division Manager, reviewed presentation showing history and current status of program. HUD requirements are strict and that makes it difficult for the program. Staff will continue to work with developers and real estate community and then update committee in three to four months. Committee Chair Martinez would like to know how many were reached with NSP in 2012. March 18, 2015 (Special) I Finance, Economic Development, & Technology Minutes 13A -14 COMMITTEE MEMBER COMMENTS -None STAFF MEMBER COMMENTS -None Adjournment— 12:30 p.m. Next regularly scheduled meeting is May 11, 2015 Teresa Raoirez, CAI Recording Secretary, March 18, 2015 (Special) I Finance, Economic Development, & Technology Minutes 13A -15 13A -16 Mi �n W2, r I IN dY US` CALL TO ORDER PUBLIC COMMENTS - `within the jurisdiction of the 1. APPROVE PLAN NO. 11 CITY OF SANTA ANA COUNCIL COMMITTEE MEETING REGULAR MEETING OF THE CODE OF CONDUCT AND ETHICS THURSDAY, MAY 21, 2015 5:00 P.M. City Hall, Ross Annex, Room 20 Civic Centex Plaza. Santa 2 'Angelica Amezcua, Chair Maria Huizar, Clerk of the minutes to speak on agenda items or matters (STRATEGIC 2. CONTINL ESIXND RECOMMENDATIONS ON CITY COUNCIL POLICY AS IT ES IOLATIONS AND SANCTIONS {STRATEGIC PLAN NO. 5, 1) 3. ffANNUAL RE W OF CODE OF CONDUCT AND ETHICS {STRATEGIC PLAN NO. 5, 11 4. T&MMITTEWE7MBER COMMENTS {STRATEGIC PLAN NO, 5, 11 ADJOURNMENT — Next regularly scheduled meeting is November 19, 2015 If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Miguel A. Pulido, Vincent F. Sarmiento, Michele Martinez, Mayor Mayor Pro Tem, Ward 1 Ward 2 MPolldo(v—ta- eneoro VSar ento,Wsente -en a MMeninezrolsente -ane City Hall, 20 Civic Center Plaza Mayor & Council Telephone: 714- 647 -6900 • A Angelica Amazons, Ward 3 AAmevcwftun a ana a,v • P.O. Box 1988 lenda Item InquiriE 13A -17 P. David Benavides, Roman Reyna, Sal Tinajero, Ward 4 Ward 5 Ward 6 ooenammsrmaama- aoa.nm RRevnaraeanta- ana.om sT'ne emtasana anao • Santa Ana, California 92702 s: 714- 647 -6520 • Website: www.santa- ana.ora 13A -18 CITY OF SANTA ANA COUNCIL COMMITTEE MEETING AGENDA PUBLIC SAFETY AND NEIGHBORHOOD IMPROVEMENT MAY 26, 2015 5:30 P.M. CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Councilmembers Benavides, Tinajero, Amezcua Police Chief, OCFA Division Chief, Senior Assistant City Attorney Recording Secretary: Eileen Greene PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Approval of Minutes of the 3 -24 -15 Meeting Re -entry Program (Update on Re -entry Program of Recently Released Offenders With Community Stakeholders) — Jail Administrator Christina Holland {Strategic Plan Goal No. 1, 6t} Bees (Discussion Regarding Bee Incidents On Private Property and /or Public Property and Applicable Laws) — Deputy Chief McGeachy {Strategic Plan Goal No. 1} Fireworks (Update on Enforcement for 4th of July) — Commander Ken Gominsky {Strategic Plan Goal No. 1, 2d} If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Miguel A. Pulido, 1 Vince Sarmiento, Michele Martinez, i Angelica Amezcua, P. David Benavides, 1 Roman Reyna, Sal Tinajero, Mayor 1 Mayor Pro Tem, Wartl 2 Wartl 3 Wartl 4 1 Ward 5 1 Ward 6 MPUlltloitlsan,a- ana.am Ward1 1 MMaOneZRBan,a -anacr AAmezcuaitlsanR -ana or Uenavdesftanta-ans org RRBVnaRsana ans ora 9Tina1e ftr,e Warmlen,n RRsanN -ana or City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714- 647 -6900 • Agenda Item Inquiries: 714- 647 -6520 • website: www.santa- ana.orn 13A -19 21 5. Police Officer Body Cameras (Update on Status of Exploratory Committee and Department Of Justice Grant Submission) — Commander Jason Viramontes {Strategic Plan Goal No.1, If and 3b} 6. Downtown Video Project (Update on Planning, Implementation and Funding) — Commander Ken Gominsky {Strategic Plan Goal No. 1, 1j} 7. Community Policing Plan /Self- Assessment Tool (Update) — Commander Ken Gominsky {Strategic Plan Goal No. 1, 1 a} 8. Police Officer Recruitment (Update) — Police Admin. Manager Robert Carroll {Strategic Plan Goal No. 1, 5a} 9. Wage and Benefit Study (Discussion of Comparable Wage and Benefits of Police Officers) — Executive Director, Personnel, Ed Raya {Strategic Plan Goal No. 7, 4a} COMMITTEE MEMBER COMMENTS ADJOURNMENT — The next Public Safety and Neighborhood Improvement meeting is scheduled for Tuesday, July 28, 2015 at 5:30 PM at the City Hall Ross Annex, Room 1600, 20 Civic Center Plaza, Santa Ana, CA. The complete Strategic Plan document is available at http: / /www.santa- ana.org /strategic- planning /. ®If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Pulido, 1 Vince Sarmiento, Michele Martinez, Angelica Amezcua, P. David Benavides, Roman Rayne, Sal Tinaierc, Mayor 1 Mayor Pro Tem, Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 MPUlli Ward MMatllnazAsems- ana.oro Mmamuafsanta- ane.oro o9anavli pra RReonaftanta -ammo I annalam@aanla- ana.oro V&armlentoAsanra ana.oro City Hall, 20 Civic Center Plaza s P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714. 6474900 • Agenda Item Inquiries: 714 -647 -6520 s Website: www.santa- ana.ora 13A -20 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PUBLIC SAFETY AND NEIGHBORHOOD IMPROVEMENT MINUTES March 24, 2015 CALL TO ORDER: Ross Annex, Room 1600 City Hall, 20 Civic Center Drive Santa Ana, California 5:30 PM ATTENDANCE: Council Committee members: David Benavides Sal Tinajero Angelica Amezcua STAFF PRESENT: David Cavazos, CMO Carlos Rojas, PD Devin Leonard, OCFA Laura Rossini, CAO Doug McGeachy, PD Jason Viramontes, PD Ken Gominsky, PD Christina Holland, PD -Jail Bureau Vince Fregoso, Planning & Building Alvaro Nunez, CDA Eileen F. Greene, Recording Secretary PUBLIC SPEAKERS: Massimo Marini Smitty Tim Houchen Brizy Mae Robert Wanamaker Sam Romero Q 13A -21 PUBLIC COMMENTS Massimo Marini, member of Civic Center Roundtable, comments on homeless issue. Marini said he met with the City Manager, his staff and Commander lbarra regarding a storage center. He said the City continues to talk about finding a property, but something needs to be created or sacrifice a property for the homeless. Marini says the City has the political will to get it done or his group has the social capacity to get it done. Marini has proposals from two licensed non- profits. Marini asks that the City keep this in mind as they look at different sites. Smitty, member of Civic Center Roundtable, speaks on the homeless issue. Would like the City to look for, or select, a site. Find a solution without penalizing the homeless, even if it's not a check -in center. They just need somewhere during the day, during working hours, to store property. Tim Houchen, member of Civic Center Roundtable, comments on homeless issue. At Board of Supervisors meeting, Shawn Nelson said in order for government to do anything, they have to have political will and guts. Houchen questions leadership in Santa Ana because he feels nothing has been done to get the check -in center. People need close proximity to the civic center to be able to get to their property. Brizy Mae, member of Civic Center Roundtable, says she hasn't gotten a ticket in six years for sleeping or camping but many others have. Understands there are problems with drugs and alcohol, but a lot of people need help and medical aid. She tries to let others know the City wants to work with them, but the homeless are still getting tickets and having their property taken. Robert Wanamaker, member of Civic Center Roundtable, resident of Santa Ana since 1978, has been homeless for eight years. Homeless problem been going on 25 years and nothing has been done. Homeless get tickets and their property gets taken. These people have no options. Sam Romero, resident, provides the Committee members with a list of quality of life concerns throughout the Logan neighborhood. Some of these problems include traffic issues, crematorium, liquor store selling alcohol to minors, underage drinking, gangs, parents afraid to bring their children to the park, trucks coming through Logan releasing fumes, noise pollution, etc. Romero is asking the City and the police for help to deal with some of these issues. "Q," member of Civic Center Roundtable, comments on homeless issue. "Q" says that the homeless people are only asking for something that is reliable for them, and they are willing to help in any way they can if the City doesn't want to pay somebody else. "Q" says the homeless are only asking for a fair chance and respect from City officials and police. 13A -22 AGENDAITEMS 1. Approval of Minutes of 1 -27 -15 Meeting Motion: Approve the Minutes of 1 -27 -15 meeting. MOTION: Tinajero SECOND: Amezoua VOTE: AXES: Benavides, Tinajero, Amezcua NOES: None (0) ABSENT: None Motion carries. 2. Police Officer Body Cameras (Updated on Status of Exploratory Committee and Department Of Justice Grant Submission) - Commander Jason Viramontes {Strategic Plan Goal No. 1, if and 3b} Commander Jason Viramontes gives a power point presentation updating progress made by the Body Camera Exploratory Committee. The Exploratory Committee has been formed said goals set to research and vet all issues related to body cameras. Comprehensive reports and recommendations based on these findings will be provided to the Chief of Police and the Senior Management Team. Some of the benefits include increased officer professionalism and an increase in community trust. Potential concerns are when to record, where to wear it, who is required to wear it, the chain of custody. One of the main things the Committee will be exploring is the retention of the recordings. Although body cameras have benefits, it is important to remember that cameras do not record things exactly as the officer sees them and camera speeds differ from life speed. A camera can never replace a thorough investigation. Policy decisions will be made as to questions related to public records request acts and body cameras. Before the next meeting in May, the Committee will look at privacy concerns and begin planning officer forums for feedback from the officers required to wear body cameras. 3. Fireworks (Public Education Campaign and Enforcement Plan for 2015) — Commander Ken Gominsky (Strategic Plan Goal No. 1, 2d} Commander Ken Gominsky has a power point presentation regarding fireworks, This year the Police Department has a 2015 public education campaign and enforcement plan. In conjunction with the OCFA, an anonymous tip line has been established for residents to report illegal fireworks sales and use. As part of the public education campaign, there will be posters and n. �t.t Iflyers with both the Santa Ana Police and Orange County Fire logos distributed throughout the :. ICity and the schools. Social media will be a tool used to do community outreach advising about 13A -23 the dangers of illegal fireworks, to air Public Service Announcements and to define what fireworks are illegal, as well as penalties for sales or use. Division Chief Leonard speaks about how injuries have become more prevalent with the use of any fireworks. The Fire Department provides medical aid and suppression, and assists the Police Department with confiscation, 4. Crossing Guards (Review and Recommend Confirmation of the Crossing Guards Agreement) — Deputy Chief McGeachy {Strategic Plan Goal No. 1, le} Deputy Chief McGeachy has a power point presentation regarding the current status of the crossing guard program in Santa Ana, broken down by school district. The methodology used for the crossing guard program was looked at including traffic collision data, site surveys, proximity to other crossing guards, traffic control devices, and the hours that schools operate. There were three complaints at the outcome of the assessment. One crossing guard was replaced after it was agreed the crossing guard was needed due to significant road work. The traffic collision data didn't identify any significant accidents or incidents that occurred at the current or previous crossing guard locations. The Police Department will continue to work with the Santa Ana Unified School District to make sure that crossing guards are placed where reasonable and necessary. Recommendation: Renew three -year contract with Allstate Management Services for $2.2 million dollars which includes a 15% contingency fee. This will provide funding to add additional crossing guards if needed. Motion; Move the Crossing Guard item to City Council in April. MOTION: Tinajero SECOND: Amezcua VOTE: AYES: Benavides, Tinajero, Amezcua NOES: None (0) ABSENT: None Motion carries. 5. Homeless Check -in Center (Update on Sites for a Homeless Check -in Center, Adjacent to the Civic Center Area) — Interim Executive Director, Planning & Building, Vince Fregoso {Strategic Plan Goal No. 5, 9d) Sr. Management Assistant Alma Flores and Interim Executive Director of Planning & Building, Vince Fregoso, have a power point presentation updating the property storage and homeless check -in center for the homeless pilot project. The City has been proactively looking at potential sites and has identified Mercy House as that operator. There were 10 sites looked at based on their close proximity to the Civic Center area. Interim Executive Director Fregoso explains that in addition to looking at the sites, the City looked at the zoning codes and the site requirements. Fregoso gives an evaluation of all potential sites being considered. 13A -24 6. Proactive Rental Enforcement Program/PREP (Review 2014 PREP Inspection Program) — Community Preservation Manager Alvaro Nunez {Strategic Plan Goal No. 5, 4e} Community Preservation Manager Alvaro Nunez, Code Enforcement, opens the discussion on the Proactive Rental Enforcement Program or PREP, Manager Nunez explains during his power point presentation that the PREP program was started by the City Council in 1992, and the annual fee is $21 per unit, The Gold Seal Incentive Program created in 1994 rewards property owners who keep their properties well maintained. Units must be kept in excellent condition to maintain exempt status. Currently there are 5460 gold seal units. There is a code enforcement team to make sure that rental units are in compliance. In 2014, in addition to reacting to complaints, the team became proactive and targeted certain complexes in the northeast area of the city. The team used enforcement tools to give the owner a chance to come into compliance. The goal is to make sure the minimum standard of housing is being met so it doesn't affect the quality of life in these neighborhoods. COMMITTEE MEMBER COMMENTS On public comments: Committee Chairman Benavides explains that the City Council has made the homeless issue a priority and will continue to identify a multi- purpose service center. The Committee will also follow -up on the neighborhood concerns in the Logan area. On Item No. 2, Geographic Policing: Chairman Benavides commented that this deployment model can enhance Community Oriented Policing. On Item No. 3, Fireworks: All Committee Members were supportive of this year's public awareness /educational campaign regarding fireworks. Council member Tinajero states that fundraisers for safe- and -sane fireworks generate much needed revenue for schools and sports programs. Council member Amezcua suggests reaching out to the Superintendent of Schools to encourage parents to buy the legal fireworks and let them know what programs we have. Council Chairman Benavides suggests encouraging families to attend the fireworks show at Centennial Park, 13A -25 On Item No. 4, Crossing Guards Councilmember Tinajero says we need to collaborate with the school district to find where we need the crossing guards. SAUSD Chief Rodriguez agreed, The City Manager commented that if the School District requested another crossing guard at a location, it would be provided. On Item No, S, Homeless Check -in Center Council committee members were supportive of option #1, Building 16 parking lot as a site for the homeless check -in center. On Item No. 6, Proactive Rental Enforcement Program (PREP) Chairman Benavides wanted this on the Agenda because of concern for substandard living conditions. How do we use this program and the tools that we have to address these issues and concerns in our apartment buildings? Wanted to bring back some of the feedback regarding this program to the City Council. Councilmembar Arnezcua questioned how the concerns are prioritized and addressed. ACTION: Chairman Benavides asks for a report and update on the homeless check -in center sites at the next meeting which will be held on May 26h, FUTURE AGENDA ITEMS A Downtown Video Project ➢ Re -Entry Program A Police Body Cameras ➢ Police Recruitment ADJOURNMENT — 7:14 P.M. CARLOS ROJAS Chief of Police 13A -26 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: CERTIFICATION AND APPROVAL BY CITY ENGINEER FINAL PARCEL MAP NO. 2004 -100 (4004 WEST MCFADDEN AVENUE) (STRATEGIC PLAN NOS. 3, 5; 5, 3; 5, 4) 3 CITY MANAGER IA*!a #]Ji1!J14►I III A [�i�C•1►1 Receive and file. DISCUSSION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1a' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Pursuant to Section 34 -183 of the Santa Ana Municipal Code, this memo provides notice that the City Engineer has received Final Parcel Map No. 2004 -100 (City Parcel Map No. 2005 -02), for 4004 West McFadden Avenue (Exhibit 1), from the current owner, Khiem Anh Nguyen, and is in the process of reviewing the map for final approval. The parcels of this map are zoned for residential use. The Tentative Parcel Map No. 2004 -100 was approved by the City Council on March 21, 2005. The City Engineer shall approve or disapprove this map within 10 days after the City Council meeting of June 2, 2015. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal No. 3 Economic Development, Objective No. 5 (leverage private investment that results in tax base expansion and job creation citywide) of the Santa Ana Strategic Plan. Moreover, approval of this item supports Goal No. 5 Community Health, Livability, Engagement & Sustainability, Objectives No. 3 (facilitate diverse housing opportunities and support efforts to preserve and improve livability of Santa Ana neighborhoods) and No. 4 (support neighborhood vitality and livability). 17A -1 Certification and Approval by City Engineer Final Parcel Map No, 2004100 June 2, 2015 Page 2 FISCAL IMPACT There Is no fiscal impact associated with this action. / VI/ Fred M usevlpour Executl a Director Public Works Agency Exhibit: 1. Map 17A -2 SA4TA ANA City Council PWA Agenda Oelea uJune 2. 2015 smsm4m ie11M 4004 WEST McFADDEN AVENUE z D w O CD O C r m D 17A -4 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: CERTIFICATION AND APPROVAL BY CITY ENGINEER — FINAL TRACT MAP NO. 17610 (1901 EAST FIRST STREET) (STRATEGIC PLAN NOS. 3,5; 5,3; 5,4) e�. Y MANAGE RECOMMENDED ACTION Receive and file. DISCUSSION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1'i Reading ❑ Ordinance on 2" d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Pursuant to Section 34 -183 of the Santa Ana Municipal Code, this memo provides notice that the City Engineer has received Final Tract Map No. 17610 (City Tract Map No. 2013 -04), for 1901 East First Street (Exhibit 1), from the current owner, 1901 First Street Owner, LLC, a Delaware Limited Liability Company, and is in the process of reviewing the map for final approval. The Lot of this map is zoned for C -5 with Metro East Mixed Use Overlay use. The Tentative Tract Map No. 17610 was approved by the City Council on November 18, 2013. The City Engineer shall approve or disapprove this map within 10 days after the City Council meeting of June 2, 2015. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal No. 3 Economic Development, Objective No. 5 (leverage private investment that results in tax base expansion and job creation citywide) of the Santa Ana Strategic Plan. Moreover, approval of this item supports Goal No. 5 Community Health, Livability, Engagement & Sustainability, Objectives No. 3 (facilitate diverse housing opportunities and support efforts to preserve and improve livability of Santa Ana neighborhoods) and No. 4 (support neighborhood vitality and livability). 1713-1 Certification and Approval by City Engineer Final Tract Map No. 17610 June 2, 2015 Page 2 FISCAL, IMPACT There Is no fiscal Impact associated with this action. Fre M usavipour Executive Director Public Works Agency Exhibit: 1, Map 17B-2 FOURTH STREET SANTA ANA Titles City Council P� �,�June 2 Dales Q 1 June 2. 2015 sru ik" uftw EXHIBIT TRACT MAP N0. 17610 1901 EAST FIRST STREET 17B-4 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE, JUNE 2, 2015 TITLE: CONTRACT AMENDMENT WITH NATIONAL AUTO FLEET GROUP FOR HYDRAULIC SWING VALVE EXERCISING MACHINES (SPEC NO. 14 -081) (STRATEGIC PLAN NO. 6,2) CITY MAN ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY ^:• _01 ❑ As Recommended ❑ As Amended ❑ Ordinance on1"Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Amend the contract with National Auto Fleet Group in the amount of $131,930, for the purchase and installation of three hydraulic swing valve exercising machines, for a total contract amount not to exceed $572,050, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION On November 18, 2014, City Council awarded a contract to National Auto Fleet Group to purchase six replacement vehicles. Included in the purchase were three 2015 F550 Super Duty Trucks for the Public Works Agency Water Resources Division. Water Resources owns, operates, and maintains over 8,000 water system valves. The valves are located in streets, and standard industry practice is to operate and exercise every valve on a 3 -year cycle. To safely and efficiently perform this work, the City's water maintenance crews utilize hydraulically powered valve exercising machines which are mounted on their vehicles. Existing valve exercising machines are aging, experiencing increasing usability problems, and are becoming obsolete. The proposed new extendable valve arms with swing -out technology will provide the water maintenance team with additional utility for maintenance activities through an enhanced ability to access valves in problematic locations. Proper care of water system valves will help ensure that they all function properly during emergency situations. The ability to promptly shut down and isolate water mains reduces the amount of water lost, which is especially critical during this time of extreme drought. 22A -1 Contract Amendment for National Auto Fleet Group June 2, 2015 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, Objective #2 (Address deferred maintenance on City buildings and equipment). FISCAL IMPACT Funds in the amount of $131,930 are available in the Fiscal Year 14/15 budget in the Water System Maintenance Machinery and Equipment account (no. 06017641- 66400). Are Mcusaulpour —° Executive Director Public Works Agency CL /sp APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez tea' Executive Director Finance and Management Services Agency 22A -2 REQUEST FOR COUNCIL ACTION larrt•�•In,c��r�� �i> ���t� JUNE 2, 2015 TITLE: CONTRACT AWARD FOR REPLACEMENT VEHICLES (SPEC. NO. 15 -033) {STRATEGIC PLAN NO. 6,2) CITY MAN ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance onI"Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to Alvarez Electric Motors, dba EcoCentre, for the purchase of replacement vehicles in an amount not to exceed $58,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central Stores Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. Replacement of City vehicles is based on various factors including age, mileage and performance. As a result, three vehicles have been identified for replacement with electric powered EcoTrucks. These new EcoTrucks are more durable and reliable than the old Cushman utility vehicles, having a larger cargo area along with a longer battery life per charge. These utility vehicles were requested and will be utilized by the Parks and Recreation Department at the Santa Ana Zoo and Santa Ana Stadium. The notice inviting bids was advertised on April 06, 2015, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 6 Vendors were notified 2 Vendors downloaded the IFB packet 0 Received from Santa Ana Vendors 1 Proposal received The bid opening was on April 27, 2015. The bid received from Alvarez Electric Motors, dba EcoCentre, is responsive to the specifications and meets the City's requirements. To allow for unanticipated charges, an additional $1,500 contingency has been included in the award amount. 2213-1 Contracts Award for Replacement Vehicles June 2, 2015 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, Objective #2, (Address deferred maintenance on City buildings and equipment). FISCAL IMPACT Funds are available in the Fleet Maintenance Equipment Replacement account (no. 07510101- 66400). APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency Attachments: Exhibit 1 CUDSfsp 22B-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: CONTRACT AWARDS FOR WATERWORKS FITTINGS AND SUPPLIES (SPEC. NO. 16-034) (STRATEGIC PLAN NO, 6, 1, 1c) J1/" CITY MANAGERO RECOMMENDED ACTION { I I!rfklip CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For__ CONTINUED TO FILE NUMBER Award contracts for waterworks fittings and supplies for a one -year period expiring June 15, 2016, with provisions for four one -year renewals exercisable by the City Manager, in an annual aggregate amount not to exceed $350,000, subject to nonsubstantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location Ferguson Enterprises, Inc. Santa Ana H.D. Supply Waterworks Ltd. Santa Ana S & J Supply Company, Inc, Santa Fe Springs The Public Works Agency (PWA) Water Resources Division manages the delivery of water to businesses and residents In Santa Ana, including all fire hydrants. To do so, PWA maintains an extensive distribution system that includes 20 active wells, seven pumping stations and reservoirs, seven Import water connections, and 450 miles of water mains. To perform maintenance and repair on fire hydrants and the extensive water delivery system, Water Resources staff requires an assortment of materials such as valves, adapters, couplings, clamps, as well as brass bushings, flanges, nuts, and stops, The contracts for waterworks fittings and supplies are designed to provide quality products at a significant savings based on quantity pricing, The notice inviting bids was advertised on April 8, 2015, on the City's online bid management and publication system, A summary of the bid invitations and bids received is as follows: 21 Vendors were notified 1 Santa Ana vendor was notified 3 Bids received 2 Bids received from Santa Ana vendors 22C -1 Contract Awards for Waterworks Fittings and Supplies June 2, 2015 Page 2 Bids were received, opened on April 30, 2015, and evaluated (Exhibit 1). The bids received are responsive to the specifications and meet the City's requirements. Staff recommends awarding contracts to all three bidders to allow for competitive quotes based on availability and price. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy 1c (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT Funds are budgeted in Fiscal Year 2015 -16 Water System Maintenance and Water Quality & Measurement accounts (50 %- 06017641 -63001 and 50 %- 06017644- 63001). ACCOUNTS: �rep Mousavipour Executive Director Public Works Agency Agency SP Exhibits: 1. Abstract of Bids APPROVED AS TO FUNDS AND 22C -2 Francisco Gutierrez Executive Director Finance and Management Services ABSTRACT OF BIDS WATERWORKS FITTINGS AND SUPPLIES (SPEC. NO. 15 -034) Item No. City Stk No. Per 1-IOM Ferguson Enterprises, Inc. H D Supply Waterworks Ltd. S & J Supply Company, Inc. 1 91 -3208 EA $ 203.00 $ 181.40 $ 175.60 2 78 -4785 EA $ 415.22 $ 393.35 $ 379.50 3 78 -4835 EA $ 620.27 $ 587.37 $ 566.10 4 72 -3478 EA $ 168.72 $ 190.40 NO BID 5 84 -1900 EA $ 4.09 $ 3.92 $ 3.70 6 72 -1738 EA $ 37.42 $ 43.31 $ 36.77 7 80 -0941 EA $ 204.65 $ 203.98 $ 162.98 8 72 -0912 EA $ 8.54 $ 7.69 $ 6.75 9 84 -2100 EA $ 80.80 $ 30.92 NO BID 10 85 -2842 EA $ 169.62 $ 151.77 $ 148.65 11 72 -0474 EA $ 6.99 $ 7.07 $ 4.48 12 72 -1803 EA $ 139.10 $ 229.96 $ 135.45 13 84 -1950 EA $ 3.92 $ 4.06 $ 11.78 14 84 -1995 EA $ 14.51 $ 14.42 $ 39.04 15 49 -4882 EA $ 60.98 $ 40.67 $ 26.26 16 72 -2462 EA $ 2.52 $ 1.84 NO BID 17 72 -0210 EA $ 17.74 $ 20.02 $ 17.46 18 76 -1702 EA $ 104.78 $ 109.59 NO BID 19 76 -7103 EA $ 56.37 $ 58.95 NO BID 20 89 -1900 EA $ 97.88 $ 64.44 NO BID 21 89 -3200 EA $ 13.56 $ 13.89 NO BID 22 89 -3700 EA $ 33.75 $ 13.11 NO BID 23 89 -4100 EA $ 17.93 $ 14.00 NO BID 24 89 -1500 EA $ 3.20 $ 2.58 NO BID 25 80 -1072 EA $ 93.04 $ 105.91 $ 86.20 26 80 -1100 EA $ 154.91 $ 176.33 $ 143.53 27 80 -2114 EA $ 2,654.95 $ 2,459.33 $ 2,251.00 28 76 -1833 EA $ 26.60 $ 24.46 $ 26.35 29 72 -0110 EA $ 30.03 $ 34.14 $ 20.36 30 72 -0105 EA $ 5.25 $ 3.28 $ 6.65 Lowest Bidder Counts 5 9 16 Exhibit 1 22C -3 22C -4 Agualm O • CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: CONTRACT AWARDS FOR WELL PUMP AND MOTOR REPAIRS (SPEC. NO. 15 -036) (STRATEGIC PLAN NO. 6, 1, 1C) I CTTY MANAG RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ..Tk• -Cl ❑ As Recommended ❑ As Amended ❑ Ordinance on 19' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award contracts for well pump and motor repairs for a one -year period expiring June 15, 2016, with provisions for three one -year renewals exercisable by the City Manager and City Attorney, in an annual aggregate amount not to exceed $400,000, subject to nonsubstantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location General Pump Company Inc. San Dimas Weber Water Resources, LLC San Bernardino DISCUSSION The Public Works Agency Water Resources Division currently operates 20 active water wells and seven water pumping stations to supply the City's drinking water. Staff has determined that through rehabilitation, the efficiency of a majority of the water wells can be increased. The rehabilitation work is needed to restore the wells to maximum water production capacity. Completion of rehabilitation work will also result in the wells producing more water while utilizing less electricity. The notice inviting bids was advertised on April 15, 2015, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 30 Vendors were notified 1 Santa Ana vendor was notified 9 Vendors downloaded the bid documents 4 Vendors attended the job walk 2 Bids received 22D -1 Contract Awards for Well Pump and Motor Repairs June 2, 2015 Page 2 Bids were received, opened on May 7, 2015, and evaluated (Exhibit 1). The bids received are responsive to the specifications and meet the City's requirements. Staff recommends awarding contracts to both vendors to allow for competitive quotes on future jobs and avoid scheduling conflicts. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT Funds in the amount of $400,000 are budgeted in the Water Production and Supply account (06017640- 62300) for FY 2015 -16. Annual allocations of $400,000 will also be budgeted in FY 2016- 17, FY 2017 -18, and FY 2018 -19. Public Works Agency BI /sp Exhibits: 1. Abstract of Bids APPROVED AS TO FUNDS AND ACCOUNTS: &Q Francisco a Francisco Gutierrez Executive Director Finance and Management Services Agency 22D -2 ABSTRACT OF BIDS WELL PUMP AND MOTOR REPAIRS (15 -036) Bidder General Pump Company Inc. Weber Water Resources CA, LLC Location San Dimas San Bernardino Terms Net 30 Net 30 Total $89,835.00 $100,082.00 EXHIBIT 1 22D -3 22D -4 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: CONTRACT AMENDMENT WITH VMI INC. FOR AUDIONIDEO EQUIPMENT (SPEC NO. 15- 054) {STRATEGIC PLAN NO. 5, 1D) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: •:• _D ❑ As Recommended ❑ As Amended ❑ Ordinance on 1e` Reading ❑ Ordinance on 2n" Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Amend the contract with VMI Inc. to increase the aggregate limit by $5,000 for an annual amount not to exceed $30,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The City operates a Public Education and Government (PEG) Channel, more commonly known as CTV3, which broadcast government information and community programming, including the City Council Meetings being broadcast live and on replay. Currently Council Committee Meetings are not recorded or broadcasted. In order to increase the capabilities of recording audio and video in Conference Room 1600, staff prepared a list of necessary equipment. As a result, bids were solicited through the purchasing process and the lowest bid was selected as a reliable vendor. The low bid amount was $18,218.25 not inclusive of tax or shipping. Prior equipment purchases combined with this purchase order exceeds the $25,000 aggregate limit and requires Council approval. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to Engagement and Sustainability, Objective #1 engagement initiative to expand access to informati to play an active role in discussing public policy an use of new technologies including marketing and community in an effort to promote City programs and meet Goal #5 Community Health, Livability, (Establish a comprehensive community on and create opportunities for stakeholders d setting priorities), Strategy D (Expand the social media to increase outreach to the initiatives). 22E -1 Contract Amendment with VMI Inc. Audio/ Video Equipment ,tune 2, 2015 Page 2 FMAL IMPACT Funds are available in the fiscal year 201415 Darks, Recreation & Community Services — CATV Capital support (PEG) account (no. 02113200 - 62001) t, Gerardo Mouet Executive Director Parks, Recreation & Community Services APPROVED AS TO FUNDS AND ACCOUNTS: Finance & Management Services 22E -2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: AGREEMENT AMENDMENT WITH NORA SANCHEZ FOR RECREATIONAL CLASS INSTRUCTION (STRATEGIC PLAN NO. 5, 6C) CITY MANAG CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Nora Sanchez for recreational class instruction, increasing the compensation from $25,000 to $35,000 annually, for the two -year term, which ends on December 31, 2016, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services Agency (PRCSA) Recreational Class Program offers low -cost courses and activities to Santa Ana residents in the areas of Music and Dance, Arts, Nature and Science, Equestrian, Aquatics, Sports, and other special interests. The quarterly recreational class brochure has been instrumental in increasing the number of students registering for many classes. The Recreational Class Program is a revenue - generating program that uses registration fees to pay for instructors and supplies. Nora Sanchez has been providing Tiny Tots classes for the city's Recreational Class Program. The number of class registrations has increased this fiscal year. Due to the popularity of the class, city staff is anticipating the instructor's percentage of the total revenue to exceed of $25,000 per fiscal year. Therefore the City is requesting increasing the compensation to $35,000, annually, for the term of the agreement. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #6 (Focus projects and programs on improving the health and wellness of all residents), Strategy C (Integrate a variety of health and wellness programs into existing programming at each of the city's community /recreation centers). 25A -1 Agreement with June 2, 2015 Page 2 Nora Sanchez FISCAL IMPACT Funds are available as well as will be budgeted in the Recreation Community Services Contract Services- Professional account (no. 01113230 62300) for the following fiscal years: FY 2014 -2015 - $17,500; FY 2015 -2016 - $35,000; FY 2016 -2017 - $17,500, Gerardo � Executive APPROVED AS TO FUNDS AND ACCOUNT: uet, Francisco Gutierrez, Parks, Recreation and Community Services Agency EXHIBIT: Agreement Executive Director Finance and Management Services Agency 25A -2 FIRST AMENDMENT TO RECREATION SERVICES AGREEMENT BETWEEN NORA SANCIIEZ AND THE, CITY OF SANTA ANA THIS FIRST AMENDMENT to the above - referenced agreement is entered into on May 12, 2015 by and between Nora Sanchez ( "Provider ") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City"). RECITALS A. The parties entered into Agreement #N- 2015 -011, dated January 1, 2015 ( "Agreement "), by which Provider agreed to teach "Tiny Tots" classes for preschool children in the City's leisure class program. B, The term of the Agreement is for a period of two years, commencing on January 1, 2015 and ending on December 31, 2016. The total annual compensation payable to Provider during the term of the Agreement is not to exceed $25,000. C. The parties now wish to increase the compensation to an annual amount not to exceed $35,000. WHEREFORE, in consideration of the covenants contained in the Agreement, and subject to all the terns and conditions of the Agreement, the parties agree as follows: 1. Section 2, Compensation, is amended to increase the total annual compensation payable to the Provider to an amount not to exceed $35,000. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney CITY OF SANTA ANA DAVID CAVAZOS City Manager PROVIDER BY: Q�eu, ! _ JO M. FUNK NORASANCHEZ Assistant City Attorney 25A -3 25A -4 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: AGREEMENT AMENDMENT WITH SUPERIOR PROPERTY SERVICES FOR PRESSURE WASHING SERVICES {STRATEGIC PLAN NO. 6, 1B} SL;�'l e ;,/- CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1b' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Superior Property Services for pressure washing services, increasing the contingency by $8,000 for a total annual amount of $96,850, for the third year period of the five -year agreement, subject to non - substantive changes approved by the City Manager and the City Attorney. DISCUSSION On October 15, 2012, a Request for Proposals was issued for providing hardscape pressure washing services in the Civic Center. On December 17, 2012, the City Council awarded a five - year contract to Superior Property Services in the amount of $57,950. In November 2014 the scope of service was increased to include additional days and areas of service. The cost of the increased scope of work resulted in increasing the existing contract by $30,900. The contract amount of $88,850 included $10,000 as a contingency for unforeseen needs in the Civic Center area. In May 2015, the Parks, Recreation and Community Services Agency ( PRCSA) held the Cinco de Mayo event. In order to clean the affected areas after the event the City needed to hire a pressure washing company. PRCSA used the existing contract authority with Superior Property Services to obtain the needed service. As a result, the contingency available for the Civic Center area was reduced. Staff is recommending increasing the contingency by the amount that was used for the Cinco de Mayo event to replenish the contingency available for the Civic Center area. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy 25B -1 Agreement with Superior Property Services June 2, 2015 Page 2 B (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). FISCAL IMPACT Funds are available in the Recreation Community Services Contract Services- Professional account (no. 01113230 62300) for the contingency that was used at the Cinco de Mayo event for the following fiscal year: FY 2014 -2015 - $8,000. sL� Gerardo Mouet, Executive Director Parks, Recreation and Community Services Agency EXHIBIT: Agreement APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez, Executive Director Finance and Management Services Agency 25B -2 SECOND AMENDMENT TO AGREEMENT FOR PROVISION OF PAVEMENT CLEANING SERVICES THIS SECOND AMENDMENT to the above- referenced agreement is entered into on May 14, 2015 by and between Superior Property Services, Lie., a California corporation ( "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS A. The parties entered into Agreement #A- 2012 -248, dated January 1, 2013 ( "Agreement "), by which Contractor agreed to provide hardscape pressure washing services at various City -owned properties. B. On November 18, 2014, the parties executed a First Amendment to Agreement #A -2014 -296, by which the original scope of services was expanded and the total annual compensation was increased to pay for the additional services. The total annual compensation includes a contingency amount of $10,000. C. The term of the Agreement is for a period of five years, from January 1, 2013 through December 31, 2017, and the Agreement remains in effect. D. The parties wish to further amend the Agreement to provide for an additional contingency amount during the period of January 1, 2015 through December 31, 2015 in order to replenish the annual contingency for this period that has been exhausted. The Parties therefore agree: 1. Section 2, Compensation, is further amended to include an additional $8,000 in annual contingency funds for the period of January 1, 2015 through December 31, 2015. 2. Except as modified by this Second Amendment, and the First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. ATTEST MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: UITAW 1k. JOH . FUNK Assns ant City Attorney 25B -3 CITY OF SANTA ANA DAVID CAVAZOS City Manager CONTRACTOR Name: 25B -4 0 • .L L40111111i • CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: AGREEMENT WITH VIDEO ENGINEERING SERVICES FOR VIDEO PRODUCTION SERVICES {STRATEGIC PLAN NO. 2,3C) <`7 CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: I_1�1:7iPld�, ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Video Engineering Services for video production services in an annual amount of $65,875, which includes $6,800 in contingency, for a three -year term, with two, one -year renewal options, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On April 1, 2015 a Request for Proposals was issued for video production of City Council meetings, other various productions and cable /video equipment maintenance. Video Engineering Services and SoSu.TV submitted proposals for review. A three member evaluation committee consisting of representatives from the City Manager's Office, City Clerk's Office and the Parks, Recreation and Community Services Agency reviewed both proposals. Proposals were evaluated on four criteria: 1) Overall responsiveness to the proposal requirements and specifications 2) Cost of proposal, 3) Qualifications of contractor including staff, and 4) Past performance including references. Below are the results of the evaluation. Company Score (Max 30) Video Engineering Services 26.225 SoSu.TV 24.625 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #2 Youth, Education, Recreation, Objective #3 (Expand use of technology as a tool for communications and education in the community), Strategy 25C -1 Agreement with Video Production Services June 2, 2015 Page 2 C (Review web, social media, and CTV3 services and develop new strategies for more effective use). FISCAL IMPACT Funds will be budgeted in the Recreation Community Services- Managerial /Support Services Contract Services- Professional account (no. 01113200 62300) for the following fiscal years: FY 2015 -2016 - $65,875; FY 2016 -2017 - $65,875; FY 2017 -2018 - $65,875 and if renewed, FY 2018 -2019 - $65,875; FY 2019 -2020 - $65,875. Gerardo Mouet, - i Executive Director Parks, Recreation nd Community Services Agency EXHIBIT: Agreement APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez, Executive Director Finance and Management Services Agency 25C -2 CONSULTANT AGREEMENT THIS AGREEMENT is made and entered into this 2 "d day of June, 2015 by and between Thomas Bystry dba Video Engineering Services, a sole proprietorship ( "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of video production for the purpose of producing city council meetings and related services. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Consultant shall provide technical expertise for the purchase, installation and maintenance of audio and video equipment in City Council Chambers, and televise City Council meetings and the Mayor's annual State of the City presentation, as more specifically described in Exhibits A -C. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A -D. The total sum to be expended under this Agreement shall not exceed $65,875 during each year of the Agreement, or $197,625 during the entire term of this Agreement. This amount includes a contingency of up to $6,800 for each year of the Agreement for services as may be performed by Consultant at the sole discretion of City. b. Payment by City shall be made within forty -five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on July 1, 2015 and expire on June 30, 2018, unless terminated earlier in accordance with Section 15, below. The term of this Agreement may be extended for two (2) additional one -year terms upon a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise 25C -3 discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, Including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall: (1) name the City, its officers, employees, agents, volunteers, and representatives as additional insureds; (2) be primary and not contributory with respect to insurance or self - insurance programs maintained by the City; and (3) contain standard separation of insured provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of California state law, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. 25C -4 e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (I) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 7. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to Its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 3 25C -5 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided In this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.C. Box 1988 Santa Ana, CA 92702 -1988 Fax 714 -647 -6956 With courtesy copies to: Executive Director of Parks, Recreation and Community Services City of Santa Ana 20 Civic Center Plaza (M -23) Ell 25C -6 and To Consultant: P.O. Box 1988 Santa Ana, California 92702 Fax 714 - 571 -4211 City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Fax 714 -647 -6515 Video Engineering Services Thomas Bystry 16875 Donwest Tustin, CA 92780 (714) 366 -4666 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. % ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 25C -7 15. TERMINATION This Agreement may be terminated by either party upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. NONDISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. -- signature page follows -- 25C -8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on or after the date and year first above written. ATTEST MARIA D. HUIZAR Clerk of the Council . "'�• � ` • - ♦ill SONIA R. CARVALHO City Attorney By: /W Joh5M. Funk Assistant City Attorney 17xiZ�7�l►1�f7:T-7- e QVA 22: • a GERARDO MOUET Executive Director of Parks, Recreation and Community Services Agency i CITY OF SANTA ANA DAVID CAVAZOS City Manager CONSULTANT VIDEO ENGINEERING SERVICES THOMAS E. BYSTRY Owner 25C -9 EXHIBIT A VIDEO ENGINEERING SERVICES HOURLY SERVICES 1) Confer with the Executive Director of Parks, Recreation and Community Services or assigned staff to evaluate needs and supervise maintenance activity of all city owned audio /video facilities. Said facilities include, but are not limited to, City Hall, recreation centers, senior centers, Stadium, Soccer fields. Etc. 2) Review and make recommendation for the repair and /or replacement of said audio /video facilities. 3) Design layout of electrical circuitry for existing and /or acquired audio /video equipment. 4) Ensure compliance with local, state, and federal safety codes and regulations. 5) Establish and maintain equipment log and data base to keep inventory and records of maintenance and to track equipment performance. 6) Help establish and enforce Agency wide policies for equipment use. Provide operation instruction for staff. 7) Conduct regular security checks on the City's production equipment. 8) Prepare preventative maintenance schedules and execute said maintenance on a routine basis. 9) Supervise annual asset inventories and tagging of new assets, as needed. 10) Coordinate equipment repair with outside agencies. 11) Coordinate acquisition of new production equipment. 12) Facilitate and supervise use of facilities or equipment by outside agencies, persons, other City employees or cable franchisee staff. 13) Facilitate completion of production services requested by City staff (including making dubs, editing and shooting videos, setting up equipment, delivering equipment, setting up operating facilities as needed.) 14) Provide updates to Executive Director and /or assigned staff on progress of equipment installation, maintenance, building projects and anticipated completion dates. 15) Assist City Clerk and other staff on use of Council Chambers: video, audio, lighting, PowerPoint, Elmo or other technical needs. COMPENSATION $75 per hour Estimated Need -273 hours per year Estimated Cost - $20,475 (amount to be invoiced will reflect actual number of hours of service) E3 25C -10 EXHIBIT B VIDEO ENGINEERING SERVICES STATE OF THE CITY Contractor shall produce the mayor's state of the city address, including: 1) Hiring and supervising crew for camera operations, audio mixing, cable running, equipment load in and load out. 2) Directing the show for video. 3) Renting all needed video equipment and editing the finished video for playback. COMPENSATION $5000 All- Inclusive Package W 25C -11 EXHIBITC VIDEO ENGINEERING SERVICES COUNCIL MEETING PRODUCTION Contractor will serve as Producer /Administrator for City of Santa Ana City Council meetings. Duties will include hiring and supervising video production staff. Contractor shall provide production services in live meeting coverage and playback for up to twenty -four (24) meetings, including City Council meetings held the first and third Tuesdays of the month, and various additional meetings as selected by the Clerk of the Council and /or City Manager. Production services shall include all responsibility for graphics during the presentations, video roll -Ins and all audio /visual needs. Additionally, Contractor shall provide technical assistance for city production crews and staff. Services shall include: 1) Serve as Video Producer for all council meetings and cable- casting events in council chambers. 2) Maintain open communications with city clerks' office for special needs or changes pertinent to the agenda for each council meeting. 3) Communicate and confirm with the cable administration office in Parks and Recreation regarding council meeting coverage and playback related to the city channel. Report technical playback and council problems and remedies to the cable office. 4) Provide, hire and supervise all video production crew and staff which will include Director, Camera Robotics Operator, Audio Operator, Graphics Designer and Playback Operator. These positions may be consolidated in one person. 5) Schedule video production staff. Pre- arrange and notify crew of video productions and changes. 6) Provide maintenance of playback equipment located in City Hall as necessary for City Council meeting. 7) Provide for office administration and payroll for video production crew and playback. 8) Provide and be responsible for all production staff training and hands -on use of equipment for video crews. 9) Direct communication with City Council members and Clerk of the Council 10) Review any needs or concerns related to production request: includes PowerPoint, overheads, video roll -ins and presentations, review cueing system, proper use of microphones for Council. 11) Arrange for and design overall look and style of productions. 12) Arrange for input of council graphics prior to the meeting. Run a spell check. Arrange for graphics to state replays during the meeting, approximately every 30 minutes during program. COMPENSATION $1400 per meeting Estimated Need -24 meetings per year Estimated Cost - $33,600 (amount to be invoiced will reflect actual number of meetings produced) 10 25C -12 BUDGET SUMMARY Estimate for Exhibit A: Fee for Exhibit B: Estimate for Exhibit C: Contingency: EXHIBIT D $20,475 Hourly Services $5,000 State of the City Address $33,600 Council Meeting Production $6,800 Services as Needed Annual amount paid to consultant shall not exceed $65,875 for each year of the Agreement. 11 25C -13 25C -14 CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: AGREEMENT WITH COMMUNITY SENIORSERV INC. FOR THE FISCAL YEAR 2015 -2016 SENIOR MEALS PROGRAM {STRATEGIC PLAN NO. 5,6E) CITY MANAGE CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2"' Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Community SeniorServ, Inc. for the 2015 -2016 Senior Meals Program in the amount of $77,398 for a one year term to end on June 30, 2016, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION In April 2015, the Parks, Recreation and Community Services Agency (PRCSA) was allocated Community Development Block Grant (CDBG) funding to support Senior Meals Programs. PRCSA, which manages and coordinates a variety of programs and activities for seniors, will utilize the allocation of CDBG funds to enter into an agreement with Community SeniorServ, Inc. to continue to provide the two programs, described below, in Santa Ana for the fiscal year 2015- 2016. The Meals on Wheels program prepares and delivers three meals daily directly to the homes of homebound, frail, and socially isolated seniors in the City. A registered dietician plans the meals to assure 100% of the U. S. Nutritional Recommended Daily Allowance - consisting of breakfast, a cold lunch, and a frozen dinner. In addition to meals, clients benefit from daily contact with delivery staff as well as the calls and /or visits from case workers who regularly check on their well- being. The Senior Lunch Program will be offered at three sites in Santa Ana (Santa Ana Senior Center, Southwest Senior Center, and Vietnamese Community Center) to help alleviate poor nutrition among the elderly population, especially prevalent among those who live alone and /or on a limited income. This nutrition program seeks to enhance the physical and mental well -being of the elderly population by: 25D -1 Agreement with Community SeniorServ, Inc. June 2, 2015 Page 2 Encouraging a sense of dignity; Providing stimulating activities and volunteer opportunities; and Augmenting participants' financial resources by providing donation -based meals. The Senior Lunch Program meals are also planned and certified by a dietician to meet one third of each person's daily nutritional needs based on Food and Drug Administration (FDA) guidelines. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #6 (Focus projects and programs on improving the health and wellness of all residents), Strategy E (Expand Senior Center programming to provide greater enrichment and explore activities in art, culture and health). FISCAL IMPACT Funds will be budgeted in the Community Development Block Grant account (no. 13518783 69135) for the following fiscal year: FY 2015 -2016 - $77,398. Gerardo Mouet, - Executive Director Parks, Recreation Services Agency Community v1&q4J,tX KdTly Re ers Executive Director Community Development Agency EXHIBIT: Agreement APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez, Executive Director Finance and Management Services Agency 25D -2 AGREEMENT BETWEEN THE CITY OF SANTA ANA AND COMMUNITY SENIORSERV, INC. FOR USE OF COMMUNITY DEVELOPMENT BLOCI{ GRANT FUNDS This Agreement is hereby made and entered into this 2 "a day of June 2015, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "CITY ") and Community SeniorServ, Inc., a California nonprofit corporation ( "SUBRECIPIENT "), RECITALS A. The CITY, as an entitlement recipient and grantee of the United States Department of Housing and Urban Development ( "HUD ") Community Development Block Grant ( "CDBG ") Entitlement Program, Catalog of Federal Domestic Assistance (CFDA) Number 14,218, desires to enter this Agreement with the SUBRECIPIENT for the expenditure of CDBG funds in accordance with Title 24, Part 570 of Code of Federal Regulations 24 CFR 570.000, et seq. ("CDBG REGS "). B. CITY has applied for and received CDBG funds from HUD pursuant to Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as amended ( "ACT "), C. The SUBRECIPIENT is a private nonprofit corporation that has been selected by the CITY to receive CDBG fiends and administer such financial assistance; and to provide the services described in Exhibit A, in accordance with the schedule of performance included therein, hereinafter referred to as "said program ". SUBRECIPIENT represents that it is qualified and willing to operate said program and certifies that the activities carried out with funds provided under this Agreement will meet. one or more of the CDBG program's National Objectives (24 CFR Part 570.208). D. SUBRECIPIENT agrees that it will adhere to the performance measurements and outcomes as indicated on Exhibit A. Failure to follow the measurements and meet the stated outcomes may constitute breach of contract that could result in termination of this Agreement or serve as reason for the City to recapture the grant fiords awarded to SUBRECIPIENT pursuant to this Agreement. WHEREFORE, it is agreed by and between the parties that the foregoing Recitals are a, substantive part of tivs Agreement and the following terms and conditions are approved and together with all exhibits and attachments hereto, shall constitute the entire Agreement between the CITY and SUBRECWIENT: I. SUBRECIPIENT'S OBLIGATIONS A. Nonprofit Status - Representations and Warranties. 25D -3 (a) Authority. SUBRECIPIENT is a duly organized and existing nonprofit corporation in good standing and authorized to do business under the laws of the State of California. SUBRECIPIENT has full right, power and lawful authority to accept the funding hereunder and to undertake all obligations as provided herein and the execution, performance and delivery of this Agreement by SUBRECIPIENT has been fully authorized by all requisite actions on the part of SUBRECIPIENT. (b) Experience. SUBRECIPIENT is a qualified provider of the services to be provided hereunder. (c) Familiarity With Services Required. By executing this Agreement, SUBRECIPIENT warrants that (i) it has thoroughly investigated and considered the services to be performed and provided hereunder, (ii) it has carefully considered how the services should be performed, and (iii) it fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement, (d) No Conflict. To the best of SUBRECIPIENT'S knowledge, SUBRECIPIENT'S execution, delivery and performance of its obligations under this Agreement will not constitute a default or a breach under any contract, agreement or order to which SUBRECIPIENT is a party or by which it is bound. (e) No Banlcruptcy. SUBRECIPIENT is not the subject of any current or threatened bankruptcy proceeding. (f) No Pending Legal Proceedings. SUBRECIPIENT is not the subject of a current or threatened litigation that would or may materially affect SUBRECIPIENT'S performance under this Agreement. (g) Application Veracity. All provisions of and information provided in SUBRECIPIENT'S application for funding submitted to CITY including any exhibits are true and correct in all material respects, (h) No Pending Investigation. SUBRECIPIENT is not aware that it is the subject of any current or threatened criminal or civil action investigation by any public agency, including without limitation a police agency or prosecuting authority, that would relate to affect performance of the Agreement or provision of services hereunder. B. Amount of Grant /Tern and Quarterly Disbursement. The amount granted to SUBRECIPIENT is S eventy -Seven Thousand Three Hrmdred and Ninety Eight Dollars $77,398.00 ( "CDBG FUNDS "), and such funds shall be expended by SUBRECIPIENT on or before June 30, 2016. The Term of this Agreement may be extended by a writing executed by the City Manager or his or her designee and the City Attorney. The CDBG FUNDS shall be disbursed by CITY to SUBRECIPIENT on a quarterly basis subject to and upon receipt and approval of a complete quarterly activity report from SUBRECIPIENT, with the final payment subject to the satisfaction of the condition precedent of submittal of complete reporting information due on or before July 15 of the applicable funding year, as hereinafter more fully set forth. SUBRECIPIENT shall be obligated to perform such duties as would normally extend 2 25D -4 beyond the term, including but not limited to obligations with respect to indemnification, audits, reporting, data retention/reporting, and accounting, Failure to provide any of the required documentation and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to SUBRECIPIENT, until such documentation and reporting has been received and approved by CITY. The CITY reserves the right to reduce the grant application if the CITY's fiscal monitoring indicates that SUBRECIPIENT's rate of expenditure will result in unspent funds at the end of the program year. Amendments in the grant allocation will be made after consultation with SUBRECIPIENT. C. Usc of Fiords, SUBRECIPIENT agrees to use all federal funds provided by CITY to SUBRECIPIENT pursuant to this Agreement to operate said program, as set forth in "Exhibit A," attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to perform as required may, in addition to other remedies set forth in this Agreement, result in readjustment of the amount of funds CITY is otherwise obligated to pay to SUBRECIPIENT hereunder. D. Allowable Costs. SUBRECIPIENT agrees to complete said program on or before June 30, 2016 and to use said fiords to pay for necessary and reasonable costs allowable under the federal law and regulations to operate said program. Said amounts shall include, but not be limited to, wages, administrative costs, and employee benefits comparable to other similarly situated employees, and indirect costs. Other allowable program costs are detailed in the budget, as set forth in "Exhibit. B," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall use all income received from said funds only for the same purposes for which said funds may be expended pursuant to the terms and conditions of this Agreement. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the written approval of the CITY's Executive Director of the Community Development Agency or designee, so long as the total budget amount does not increase. In accordance with 2 CFR 200.414, the CITY will honor SUBRECIPIENT's approved federally recognized indirect cost rate or if no such rate exists a de minims indirect cost rate of ten percent (I O %) sball be used as set forth in "Exhibit B ". E. Licensing. SUBRECIPIENT agrees to obtain and maintain all required licenses, registrations, accreditation and inspections from all agencies governing its operations. SUBRECIPIENT shall ensure that its staff shall also obtain and maintain all required licenses, registrations, accreditation and inspections from all agencies governing SUBRECIPIENT's operations hereunder. Such licensing requirements include obtaining a City business license, as applicable. F. Zoning., SUBRECIPIENT agrees that any facility/property used in furtherance of said program shall be specifically zoned and permitted for such use(s) and activity(ies). Should SUBRECIPIENT fail to have the required land entitlement and/or permits, thus violating any local, state or federal riles and regulations relating thereto, SUBRECIPIENT shall immediately make good -faith efforts to gain compliance with local, state or federal rules and regulations following written notification of said violation(s) from the CITY or other authorized citing agency. 3 25D -5 SUBRECIPIENT shall notify CITY immediately of any pending violations. Failure to notify CITY of pending violations, or to remedy such known violation(s) shall result in termination of grant funding hereunder. SUBRECIPIENT must make all corrections required to bring the facility /property into compliance with the law within sixty (60) days of notification of the violation(s); failure to gain compliance within such time shall result in termination of grant funding hereumder. G. Separation of Accounts. All finds received by SUBRECIPIENT from CITY pursuant to this Agreement shall be maintained in an account in a federally insured banking or savings and loan institution with record keeping of such accounts maintained pursuant to applicable 2 CFR 200.302 requirements. SUBRECIPIENT is not required to maintain separate depository accounts for CDBG FUNDS; provided however, the SUBRECIPIENT must be able to account for receipt, obligation and expenditure of CDBG FUNDS pursuant to applicable 2 CFR 200.302 requirements. H. Audit Report Requirements. SUBRECIPIENT agrees that if SUBRECIPIENT expends Seventy -Seven Thousand Three Hundred and Ninety Eight Dollars ($77,398.00) or more in federal funds, SUBRECIPIENT shall have an annual audit conducted by a certified public accowitant in accordance with the standards as set forth and published by the United States Office of Management and Budget. SUBRECIPIENT shall provide CITY with a copy of said audit by April 1 of the year following the program year in which this Agreement is executed. I. Record KeepingVRe oorrting. SUBRECIPIENT shall keep and maintain complete and adequate records and reports on program participants to determine their initial and continuing eligibility for the program services being provided to assist CITY in meeting and maintaining its record keeping responsibilities under the CDBG REGS, including the following: (1) Records a, Documentation evidencing program income requirements in conformity with 24 CPR 570.504(b((2)(i), (ii) and 24 CFR 570.503(b)(3) and 24 CFR 570.208(a)(2)(B) of the income level of persons and/or families participating in or benefiting by the SUBRECIPIENT program. b. Documentation of the number of persons and /or families participating in or benefiting by the SUBRECIPIENT program. c. Household information shall include number of persons, identification of bead of household, race /etlmicity, and income verification of all household members ages 18 and over. d. Documentation of all CDBG FUNDS received from CITY. c. Documentation of expenses as identified in the Budget Proposal, including evidence of incurring the expense, invoices for goods or services, copies of any and all contracts or documentation pertaining to costs for subcontractors, plus all other invoices and proof of payment for which CDBG FUNDS were expended, and any payments therefor. 25D -6 f Any such other related records as CITY shall reasonably require or as required to be maintained pursuant to the CDBG REGS. (2) Reports a. Payment Request. Concurrently with the submittal of each quarterly report, on or before the 15th day of October, January, April and July, SUBRECIPIENT shall submit both: an original invoice /request for reimbursement and true copies of invoices, receipts, canceled checks, bank statements, credit card statements, procurement documentation for goods or services, Umeshects, payroll records, benefit statements, agreements, contracts or documentation pertaining to costs for subcontractors, and /or other documentation supporting and evidencing how the CDBG FUNDS have been expended during the applicable quarter. b. Quarterly Progress Report. SUBRECIPIENT agrees to keep records of all ethnic and racial statistics of persons and families benefited by SUBRECIPIENT in the performance of its obligations under this Agreement, including, but not limited to, the number of low and moderate income persons and households assisted in accordance with federal income limits, the number of female heads of households assisted, new program information and year -to -date program statistics on expenditures, caseload and activities. Failure to provide any of the required documentation and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to SUBRECIPIENT, until such documentation and reporting has been received and approved by CITY. J. Access to Records, CITY and the United States Government and/or their representatives shall have access for purposes of monitoring, auditing, and examining SUBRECIPIENT's activities and performance, to books, docinnents and papers, and the right to examine records of SUBRECIPIENT's subcontractors, bookkeepers and accountants, employees and participants in regard to said program. CITY and the United States Government and/or their representatives shall also schedule on -site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants in said program and entering any premises or any site in which any of the services or activities funded hereunder is conducted or in which any of the records of SUBRECIPIENT are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. K. Location of Records /Required Length of Record ICeenin , All accounting records, reports, and evidence pertaining to all costs, expenses and the CDBG FUNDS of SUBRECIPIENT and all documents related to this Agreement shall be maintained and kept available at SUBRECIPIENT' S office or place of business for the duration of the Agreement and thereafter for five (5) years from the date of final payment under this Agreement. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY or any other governmental agency takes exception, shall be retained beyond the five (5) years until complete resolution or disposition of such appeals, litigation claims, or exceptions. In the event SUBRECIPIENT does not make the above- referenced documents available within the city of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by 25D -7 CITY in conducting any audit at the location where said records and books of account are maintained. L. Compliance with Law/Proarani Income. SUBRECIPIENT acknowledges that the fiords being provided by CITY for said program are received by CITY pursuant to the ACT as amended and that expenditures of these funds shall be in accordance with the ACT and all pertinent regulations issued by agencies of the federal government, including, but not limited to, all regulations found at Title 24 of the Code of Federal Regulations. Program income received by SUBRECIPIENT shall be returned to CITY unless otherwise provided for in this Agreement. SUBRECIPIENT agrees to comply fully with all federal, state and local laws and court orders applicable to its operation whether or not referred to in this Agreement. M. Debarment. To protect the public interest and ensure the integrity of Federal programs, CITY may only conduct business with responsible persons and may not make any award or permit any award to any party which is debarred or suspended or is otherwise excluded . from or ineligible for participation in Federal assistance programs under Executive Order 12549, "Debarment and Suspension ". See also 24 CFR 570.609. SUBRECIPIENT must review and sign Exhibit C "Debarment ", which is attached hereto and incorporated herein by this reference. SUBRECIPIENT shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in the corporate status or suspension of SUBRECIPIENT shall be reported immediately to CITY. N. Confidentiality, Without prejudice to any other provisions of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning participants in accordance with the requirements of federal and state law. However, SUBRECIPIENT shall submit to CITY and or HUD or its representatives, all records requested, including audit, examinations, n- onitoring and verifications of reports submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. O. Independent Contractor. SUBRECIPIENT agrees that the performance of obligations hereunder is rendered in its capacity as an independent contractor and that it is in no way an agency of CITY. P. Violation of Terms and Conditions. SUBRECIPIENT agrees that if SUBRECIPIENT violates any of the teens and conditions of this Agreement or any prior Agreement whereby CDBO funds were received by SUBRECIPIENT, or if SUBRECIPIENT reports inaccurately, or if on audit there is a disallowance of certain expenditures, SUBRECIPIENT agrees to remedy the acts or omissions causing the disallowance and repay CITY all amounts spent in violation thereof If SUBRECIPIENT engaged in fraudulent activity to obtain and/or justify expenditure of the CDBG funds granted hereunder, SUBRECIPIENT shall be required to reimburse the CITY of all such funds that were obtained and/or spent under fraudulent circumstances. Q. Equipment, SUBRECIPIENT agrees to maintain a record for each item of non- expendable personal property acquired -wider the terms of this Agreement. Said record shall be made available to CITY upon request. The term "non-expendable personal property" shall include leased and purchased equipment. 25D -8 R. Prohibited Use, SUBRECIPIENT hereby certifies and agrees that it will not use funds provided through this Agreement to pay for entertainment, meals or gifts, or other prohibited uses. S. Lobbvin . SUBRECIPIENT certifies that it will comply with federal law (31 U.S.C. 1352) and regulations found at 24 CFR Part 87, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, Member of Congress, or an officer or employee of a Member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a certification to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit a "Disclosure Form to Report Lobbying," in accordance with its instructions (Exhibit D). SUBRECIPIENT shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including subcontractors, sub- grants, and contracts under grants, loans, and cooperative agreements), and agrees to take all actions necessary to ensure that all gabrecipients shall similarly certify and disclose accordingly. T. Financial Interest. SUBRECIPIENT agrees that except for the use of CDBG funds to pay salaries and other related administrative or personnel costs, no persons who exercise or have exercised any fimction with respect to CDBG activities assisted under the terms of this Agreement, or who are in a position to participate in a decision - making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a CDBG- assisted activity of SUBRECIPIENT, either for themselves or those with whom they have farnily or business ties, during their tenure or for one year thereafter. This prohibition applies to any person who is an employee, agent, consultant, officer, or elected or appointed official of CITY, or of any designated public agency, or the SUBRECIPIENT, U. Labor Standards. The SUBRECIPIENT agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis -Bacon Act as amended, the provisions of Contract Work Flours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local Iaws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. The SUBRECIPIENT agrees to comply with the Copeland Anti -Dick Back Act (18 U.S.C. 874 et seq.) acrd its implementing regulations of the 25D -9 U.S. Department of Labor at 29 CPR Part 5. The SUBRECIPIENT shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the CITY for review upon request. SUBRECIPIENT agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000,00 for construction, renovation or repair work financed in whole or in part with assistance provided under this contract, shall comply with Federal requirements adopted by the CITY pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided that, if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the SUBRECIPIENT of its obligation, if any, to require payment of the higher wage. The SUBRECIPIENT shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph. V. Section 3 of the Housing and Urban Development Act of 1968. SUBRECIPIENT will make every effort to provide training opportunities for low -and moderate - income persons residing within the community where the construction project is located and contracts awarded to local businesses therein to the greatest extent feasible as required Linder the provisions of Section 3 of the Housing and Urban Development Act of 1968, the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this Agreement. Compliance with the foregoing requirements shall be a condition of the federal financial assistance provided under this Agreement and binding on the SUBRECIPIENT. Failure to fulfill these requirements shall subject the SUBRECIPIENT, its successors and designees, to those sanctions specified by the Agreement through which federal assistance is provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. SUBRECIPIENT shall make every effort to ensure that all projects funded wholly or in part by CDBG funds shall provide equal employment opportunities for minorities and women. W. Drug Free Workplace. SUBRECIPIENT agrees to provide a drug -free work place and to execute a certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference. X. Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards. The following requirements and standards must be complied with: 2 CFR Part 200 et al. SUBRECIPIENT shall procure all materials, property, or services in accordance with the requirements of 2 CFR 200.318 -326. Y. Subpart K of 24 CFR 570. SUBRECIPIENT will carry out its activities in compliance with the requirements of Subpart K of 24 CPR 570, however SUBRECIPIENT does not assume the CITY's envirormiental responsibilities or the responsibility for initiating the environmental review process under 24 CFR Part 52. Z. Women- and Minoritv-Owned Businesses (W /MBE) SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women's business 25D -10 enterprises the maximum practicable opportunity to participate in the performance of this Agreement in accordance with the requirements of 2 CFR 200.321 "Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms ". As used in this Agreement, the term "small business" means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty -one percent (51 %) owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are African- Americans, Spanish - speaking, Spanish surnamed or Spanish- heritage Americans, Asian - Americans, and American Indians. SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation, IL CITY'S OBLIGATIONS A. Payment of Funds. Upon execution of this Agreement by SUBRECIPIENT, CITY shall pay to SUBRECIPIENT from CDBG funds, when, if and to the extent received from HUD, for CITY's 2015 -2016 CDBG program year amounts expended by SUBRECIPIENT in carrying out said program for fiscal year 2015 -2016 pursuant to this Agreement up to a maximum aggregate payment of Seventy -Seven Thousand Three Hundred and Ninety Eight Dollars ($77,398.00) in installments determined by CITY. Payments shall be made to SUBRECIPIENT through the submission of invoices /roimbursement requests. CITY shall pay such invoices /reimbursement requests within thirty (30) days after receipt thereof provided CITY is satisfied that such expenses have been incurred and documented within the scope and provisions of this Agreement and that SUBRECIPIENT is in compliance with the terms and conditions of this Agreement. Failure to provide any of the required documentation and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to SUBRECIPIENT, until such documentation and reporting has been received and approved by CITY. Documentation may include, but is not limited to true copies of invoices, receipts, canceled checks, bank statements, credit card statements, procurement documentation for goods or set-vices, timesheets, payroll records, benefit statements, agreements, contracts or documentation pertaining to costs for subcontractors, and /or other documentation supporting and evidencing how the CDBG FUNDS have been expended during the applicable quarter. B. Audit of Account. CITY shall include an audit of the account maintained by SUBRECIPIENT in CITY's annual audit of all CDBG FUNDS in accordance with Title 24 of the Code of Federal Regulations and other applicable federal laws and regulations. C. Common Rule: Pursuant to 2 CFR 200.328(a), the CITY manages the day -to -day operations of each grant aid subgrant supported activities. CITY staff has detailed knowledge of the grant program requirements and monitors grant and subgrant supported activities to assure compliance with Federal requirements. Such monitoring covers each program, function and activity and performance goals are reviewed periodically. 25D -11 D. Environmental Review: In accordance with 24 CFR 58, the CITY is responsible for undertaking environmental review and maintaining environmental review records for each applicable project. E. Performance Monitoring: CITY shall monitor the performance of SUBRECIPIENT against goals and performance standards required herein. The SUBRECIPIENT shall be responsible to accomplish the levels of performance as set forth in Exhibit A and report such measures quarterly to the CITY, If the SUBRECIPIENT estimates such goals will not be met, the SUBRECIPIENT is to contact the CITY, at which time the CITY will determine if any adjustments to the grant award is appropriate. Substandard performance as determined by the CITY will constitute non - compliance with this Agreement. Should the CITY determine that the SUBRECIPIENT has not performed its obligations as stated in this contract in a satisfactory manner, or if the CITY determines that insufficient supporting information has been submitted,, the CITY shall notify the SUBRECIPIENT in writing of its determination specifying in full detail the objections which it has to the SUBRECIPIENT's performance. If action to correct such substandard performance is not taken by the SUBRECIPIENT after being notified by the CITY, within a reasonable period of time as stipulated in the written notification, contract suspension or termination procedures will be initiated. III. NONDISCRIMINA,rION 1. SUBRECIPIENT agrees to comply with Executive Order 11246 which requires that during the performance of this Agreement, SUBRECIPIENT agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, rates of pay or other forms of compensation, and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the SUBRECIPIENT setting forth the provisions of this nondiscrimination clause. 2. SUBRECIPIENT agrees to comply with Title VI of the Civil Rights Act of 1964 which indicates that no person shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program of activity receiving federal financial assistance. 3. No person shall, on the grounds of race, sex, creed, color, religion, marital status, national origin, age, sexual orientation, or physical or mental handicap be excluded from participation in, be refused the benefits of, or otherwise be subject to discrimination in any activities, programs or employment supported by this Agreement. SUBRECIPIENT is prohibited from discrimination on the basis of age or with respect to an otherwise qualified handicapped person as provided for under Section 109 of the Housing and Community Development Act of 1974, as amended. 4. SUBRECIPIENT agrees to comply with the Age Discrimination Act of 1975 which requires that during the performance of this Agreement, SUBRECIPIENT agrees not to discriminate against any employee or applicant for employment because of age. Such action shall include, but not be limited to the following: employment upgrading, demotion, or transfer, rates of pay or other 10 25D -12 forms of compensation, and selection for training, including apprenticeship. SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the SUBRECIPIENT setting forth the provisions of this age discrimination clause. 5. SUBRECIPIENT agrees to comply with Section 504 of the Rehabilitation Act of 1973 which requires that no otherwise qualified individual with a disability in the United States, shall, solely by reason of his or her disability, be excluded from the participation in, be denied the benefits o% or be subjected to discrimination under any program or activity receiving federal financial assistance or under any program or activity conducted by any executive agency or by the United States Postal Service. IV. CONFLICT OF INTEREST Pursuant to the conflict of interest requirements set forth in 24 CFR 570.611 and 2 CFR 200.112, SUBRECIPIENT certifies that no member, officer, employee, agent or assignee of CITY having direct or indirect control of any CDBG monies granted to the CITY, inclusive of the subject CDBG FUNDS, shall serve as an officer of SUBRECIPIENT. Further, any conflict or potential conflict of interest of any officer of SUBRECIPIENT shall be fully disclosed in writing prior to the execution of this Agreement and said writing shall be attached and deemed fully incorporated as a part hereof. Notice shall be sent by SUBRECIPIENT to CITY regarding any changes or modifications to its board of directors and list of officers. V. SPECIAL CERTIFICATION FOR RELIGIOUS ENTITIES If SUBRECIPIENT is a religious entity, SUBRECIPIENT hereby agrees that in connection with the provision of the services SUBRECIPIENT shall provide with CDBG funds, in accordance with 24 CFR 570.2000): A. SUBRECIPIENT shall not discriminate against any employee or applicant for employment on the basis of religion and shall not limit employment or give preference in employment to persons on the basis of religion. B. SUBRECIPIENT shall not discriminate against any person applying for the services SUBRECIPIENT agrees to provide under the terms of this Agreement on the basis of religion and shall not limit such services or give preference to applicants for such services on the basis of religion. C. SUBRECIPIENT shall NOT provide religious instruction or counseling, conduct any religious worship or services, or engage in any religious proselytizing, or exert any religious influence in the provision of the services in said program.. The parties agree that this covenant is intended to and shall be construed for the limited purpose of assuring compliance with respect to the use of CITY funds by SUBRECIPIENT with applicable constitutional Iunitations respecting the establishment of religion as set forth in the establishment clause under the First Amenchnent of the United States Constitution and Article 1, Section 4 of the California Constitution, and is not in any manner intended to restrict other activities of SUBRECIPIENT. 11 25D -13 D. The portion of a facility used to provide public services assisted in whole or in part under this Agreement shall contain no sectarian or religious symbols. E. Where the services to be provided under said program are rendered on property owned by the primarily religious entity SUBRECIPIENT, CDBG funds may also be used for minor repairs to such property which are directly related to the cost of rendering the services under said program, where the cost constitutes in dollar terms only an incidental portion of the CDBG expenditure for rendering the services under said program. VI. PROHIBITION OF NEPOTISM SUBRECIPIENT agrees not to hire or permit the hiring of any person to fill a position funded through this Agreement if a member of that person's immediate family is employed in an administrative capacity by SUBRECIPIENT. For the purposes of this section, the tern "immediate family" means spouse, child, mother, father, brother, sister, brother -in -law, sister -in -law, father -in- law, mother -in -law, son -in -law, daughter -in -law, aunt, uncle, niece, nephew, stepparent and stepchild. The tern "administrative capacity" means having selection, hiring, supervisor or management responsibilities. VIL NOTICES Notices to the parties shall, uriess otherwise requested in writing, be sent by U.S. Mail, postage prepaid, and addressed as follows: TO CITY: Cleric of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, California 92702 -1988 Fax (714) 647 -6956 TO SUBRECIPIENT: Community SeniorSery Inc, 1200 N. Knollwood Circle Anaheim, CA 92801 Fax (714) 220 -1374 VIII, ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. No subcontract or assignment shall tenninate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. 12 25D -14 IX. HOLD HARMLESS SUBRECIPIENT shall indemnify, defend and save harmless CITY, its officers, employees, agents, representatives and volunteers from and against any and all damages to or for loss of use of property and for injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, employees, agents, representatives and volunteers from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers compensation claims and including attorney fees and reasonable expenses for litigation or settlement, resulting from or arising out of the negligent or wrongful acts, errors or omissions of SUBRECIPIENT, its officers, directors, employees, agents, subcontractors and suppliers arising out of SUBRECIPIENT's performance of this Agreement. X. INSURANCE Prior to undertaking performance of work under this Agreement, SUBRECIPIENT shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a, Commercial General Liability Insurance. SUBRECIPIENT shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of SUBRECIPIENT's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate, Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insured's provisions. b. Business automobile liability insurance, or equivalent form, with a combined, single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles, C, Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, SUBRECIPIENT, if SUBRECIPIENT has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, SUBRECIPIENT agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. 13 25D -15 d. If SUBRECIPIENT is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by SUBRECIPIENT pursuant to this section: (i) SUBRECIPIENT shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement, (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (3 0) days prior written notice to the City. f. If SUBRECIPIENT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for., the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. XI. REVERSION OF ASSETS A. Upon the expiration of this Agreement, SUBRECIPIENT shall transfer to CITY any CDBG funds on band at the tine of the expiration of this Agreement as well as any accounts receivable attributable to the use of CDBG funds. [24 CFR 570.503(b)(7)] B. Any real property wider SUBRECIPIENT's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000.00 must either be: 1. Used, where CITY has given written approval, to meet one of the national objectives stated in 24 CPR 570.208 until five (5) years after expiration of this Agreement, or for such longer period of time as determined to be appropriate by CITY; or 2. If not used in accordance with subparagraph 1 above, SUBRECIPIENT shall pay to CITY an amount equal to the current fair market value of the property less any portion of the value attributable to the expenditure of non -CDBG funds for acquisition of, or improvement to, the property. Such payment is program income to CITY. C, Subject to the obligations set forth herein, title to equipment acquired under the terns of this Agreement will vest upon acquisition in SUBRECIPIENT. When said equipment 14 25D -16 which has been acquired in accordance with this Agreement and all applicable regulations is no longer needed for said program, disposition of said equipment will be made as follows: 1. Items of equipment with a current per unit fair market value of less than $5,000.00 may be retained, sold or otherwise disposed of with no further obligation to CITY. 2. Items of equipment with a current fair market per unit value of $5,000.00 or more may be retained or sold and CITY shall have the right to an amount calculated by multiplying the current market value or proceeds from the sale by CITY's share of federal finds used to acquire the equipment, in accordance with 2 CFR 200.313(e)(2). D. SUBRECIPIENT hereby agrees, upon the demand of CITY, to execute, acknowledge and deliver, or cause any person or entity who may have any claim to rights hereunder or under any document, instrument or agreement executed in furtherance of the services and activities to be performed hereunder, to execute, acknowledge and deliver, to CITY assignment(s), quit claim deed(s) or such other and further instruments, documents and agreements as may be necessary, in the sole and absolute discretion of CITY, to vest in CITY all of SUBRECIPIENT's right, title and interest (if any it may have) in and to CITY, CDBG or other federal, state and/or local accounts or program funds or allocation of funds to which CITY is or may be entitled, either for its own account or as fiduciary or trustee for others, which were obtained for the purpose of the performance of this Agreement or any previous agreements relating to the same subject matter or activities as this Agreement, together with any instruments, loans, grants or advances by SUBRECIPIENT on behalf of CITY, in furtherance of the activities hereunder or thereof. SUBRECIPIENT's obligations and responsibilities set forth in this paragraph "XI. REVERSION OF ASSETS," and in paragraph "XII. TERMINATION" and other requirements pertaining to program income shall not be affected by the termination of this Agreement and shall survive the date of termination of this Agreement for such period of time as CITY and/or HUD deems necessary for the responsibilities, duties and obligations to be performed and completed to the satisfaction of CITY and HUD. XII. TERMINATION A. This Agreement may be terminated on thirty (30) days' written notice by either party. In the event of such termination, SUBRECIPIENT shall only be entitled to reimbursement for approved expenses incurred to the effective date of termination, B, This Agreement may be suspended or terminated by CITY upon five (5) days' written notice for violation by SUBRECIPIENT of Federal Laws governing the use of Community Development Block Grant Funds. hr the event of such suspension or termination, SUBRECIPIENT shall only be entitled to reimbursement for approved expenses incurred up to the effective date of suspension or termination. C. Pursuant to 2 CPR 200.340, in the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and tennination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective 15 25D -17 on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory mamier, and (2) costs incurred by CITY in obtaining substitute performance. D. The grant of funds under this Agreement may be terminated for convenience by either the CITY or SUBRECIPIENT, in whole or part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated, however, if in the case of a partial termination, the CITY determines that the remaining part of the award will not accomplish the purpose for which the award was made, the CITY may terminate the award in its entirety. E. The grant of funds wider this Agreement may be terminated due to the non- performance of SUBRECIPIENT and /or failure of SUBRECIPENT to perform the work described in Exhibits A and B or failure to meet the performance standards and program goals set forth therein. F. In the event this Agreement is terminated as set forth in subparagraphs XII.A. through XII.E., inclusive, SUBRECIPIENT agrees to immediately return to CITY upon CITY's demand and prior to any adjudication of SUBRECIPIENT's rights, any and all funds not used, and to comply with paragraph "XI. REVERSION OF ASSETS" of this Agreement. XIII. LIMITATION OF FUNDS The United States of America, through HUD, may in the frrtw'e place programmatic or fiscal limitations on the use of CDBG finds which limitations are not presently anticipated. Accordingly, CITY reserves the right to revise this Agreement in order to take account of actions affecting I -IUD program finding. In the event of funding reduction, CITY may, in its sole and absolute discretion, reduce the budget of this Agreement as a whole or as to costs category, may limit the rate of SUBRECIPIENT's authority to commit and spend funds, or may restrict SUBRECIPIENT's use of both its uncommitted and its unspent funds. Where HUD has directed or requested CITY to implement a reduction in funding, in whole or as to a cost category, with respect to funding for this Agreement, CITY's City Manager or delegate is authorized to act for CITY in implementing and effecting such a reduction and in revising, modifying, or amending the Agreement for such purposes. If such a reduction in funding occurs, SUBRECIPIENT shall be permitted to de -scope accordingly. Where CITY has reasonable grounds to question SUBRECIPIENT's fiscal accountability, financial soundness, or compliance with this Agreement, CITY may suspend the operation of this Agreement for up to sixty (60) days upon five (S) days written notice to SUBRECIPIEN'r of its intention to so act, pending an audit or other resolution of such questions. In no event, however, shall any revisions made by CITY affect expenditures and legally binding conmritrments made by SUBRECIPIENT before it received notice of such revision, provided that 16 25D -18 such amorints have been committed in good faith and are otherwise allowable and that such commitments are consistent with HUD cash withdrawal guidelines. MV. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the use of CITY's CDBG funds by SUBRECIPIENT and contains all the covenants and agreements between the parties with respect to the program in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. XV. LAWS GOVERNING THIS AGREEMENT This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal laws and regulations. XVI. CLOSE -OUT The SUBRECIPIENT's obligation to the CITY shall not end until all close -out requirements are completed. Activities during this close -out period shall include, but are not limited to: malting final payments; submitting final invoice(s), report(s), in accordance with this AGREEMENT, and documentation; disposing of program assets (including the return to the CITY of all unused materials and equipment); remitting any receivable accounts to the CITY and determining the custodianship of records. The SUBRECIPIENT shall be obligated to perform such duties as would normally extend beyond the terra, including but not limited to obligations with respect to indemnification, audits, reporting, data retention/reporting, and accounting. XVII. VALIDITY AND SEVERABILITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. Whenever possible, each provision of this AGREEMENT shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this AGREEMENT is held to be prohibited by or invalid Larder applicable law, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the remainder of such provisions of this AGREEMENT. XVIII. WAIVER No delay or omission by either party hereto to exercise any right or power accruing upon any noncompliance or default by the other party with respect to any of the terms of this Agreement shall impair any such right or power or be construed to be a waiver thereof. A waiver by either of the parties hereto of any of the covenants, conditions, or agreements to be performed by the other shall not be construed to be a waiver of any succeeding breach thereof or of any other covenant, condition or agreement herein contained. 17 25D -19 XIX. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits and Attachments referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed tlris Agreement as of the last date and year written below. ATTEST: MARIA D. HUIZAR Clerk of the Council, APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney B .JOHN M. FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL: GERARDO MOUET Executive Director of Parks, Recreation and Community Services Agency 18 CITY OF SANTA ANA DAVID CAVAZOS City Manager COMMUNITY SENIORSERV, INC. SUBRECIPIENT: Name: Title: Tax ID# DUNS# 25D -20 Name of Organization Name of Funded Program Annual Accomplishment Goal I. Total number of unduplicated Participants (Santa Ana and Non -Santa Ana participants) anticipated to be served by the funded program, named above, during the 12 -month contract period. 5001 Participants City of Santa Ana II. Number of ONLY unduplicated Santa Ana Participants to be served by the funded program, named above, during the 12 -month contract period. 900 1 Participants Program and Funding Description III. Description of Work - In the space below, describe the program to be funded during the 12 -month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response, Only the viewable space will print. Santa Ana CDBG funds will be utilized to help fund the raw food costs of meals on wheels and congregate lunch meals to Santa Ana older adult participants. Home Delivered Meal Program: Participants in the Home Delivered Meals program will receive 3 meals per day 5 days per week and case management services. Meals will be delivered by paid and volunteer drivers. Eligibility and case management services will be provided by CSS Case Managers. Participants will also have access to other services at no charge including in -home services, respite services, home safety equipment, and other resources. Congregate Lunch Program: Participants in the Congregate Lunch program's will be provided a daily (Monday- rriday) hot nutritional lunch at 3 nutrition sites in Santa Ana, Locations: Southwest Senior Center Santa Ana Senior Center Vietnamese Community Center Schedule of Performance Estimate the number of ONLY unduplicated Santa Ana participants to be served by the funded program during the 12 month contract period per quarter. (Enter number of new Santa Ana Participants served each quarter. If they were served in quarter 1 do not count them again inquarter 2 __..... Quarter 1: July 1 - September 30 Participants Quarter 2: October 1 - December 31 Participants Quarter 3: January 1 - March 31 A900 Participants Quarter 4: April 1 -June 30 Participants Total unduplicated Santa Ana Participants to be served. Schedule of Invoicing Estimate the amount of grant funds to be requested during the 12 -month contract period on a quarterly basis. Quarter 1: July 1 - September 30 $ 19;349.00 0 Quarter 2: October 1 - December 31 $ 19,349,00 Quarter 3: January 1 - March 31 $ 19,349.00 Quarter 4: April 1 -June 30 $ _19,351 00 $ 77,398.00 jTotal Grant Exhibit A Page 1 of 1 25D -21 Program Year 2015 -2016 Final Budget Organization Name Community SeniorSery Program Name Congregate and Home Delivered Meal Programs Expenditures Category Expenses Funded by Santa Ana CDBG Expenses Funded by Other Sources Federal Funds _ Total Program Budget Total Organizational Budget Administrative Staff Salaries & Benefits $ $ 804,636 $ 804,636 $ 1,583,381 Program Staff Salaries & Benefits $ $ 1817,791 $ 1,817,791 $ 3,479,517 Contractual /Professional Services $ $ 224,844 $ 224,844 $ 1,015,258 OTHER: $ Rent, Utilities and Supplies $ $ 617,262 $ 617,262 $ 1,326,977 Communication Expenses $ $ 132,425 $ 132,425 $ 251,167 Training, Conferences, and Dues $ $ 39,821 $ 39,821 $ 57,691 Insurance $ $ 66,837 $ 66,837 $ 128,598 Raw Food $ 77398 $ 1,547,638 $ 1,625,036 $ 2,609090 Other Expenses $ - $ 58,050 $ 58,050 $ 1,722,153 In Kind $ - $ 797,788 $ 797,788 $ 976,977 TOTAL DIRECT COSTS $ 772398 $ 6,107,092 $ 6,184,490 $ 13,150,809 INDIRECT COST L21.)* $ Total $ 77,898 $ 6,107,092 1 $ 6,184,490 $ 13,150,809 Indirect cost rate; 10% Non - Federal entity without federaly recognized negotiated indirect cost rate, will charge a de minimis rate of 10% of modified total direct costs LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED FOR 15 -16 (Total Funds for Program must equal Total Program Budget above) Source Amount Santa Ana CDBG $ 77,398 Federal Funds _ $ 3,837,067 State Funds $ 364,433 Other CDBG Funds $ 260,155 Safety Net Grants / Private Contributlons $ 180,468 Senior Donations $ 667,181 In Kind $ 797,788 Total Funds for the Program $ 6,184,490 Exhibit B Page 1 of 1 2501-22 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98,510, Participants' responsibilities. The regulations were published as Pate VII of the May 26,1988 Federal Register (pages 19160 - 19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS FOR CERTIFICATION - Attached) (1) The prospective recipient of federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (2) Where the prospective recipient of federal assistance funds is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Name and Title of Authorized Representative Signature Date EXHIBIT C 25 23 INSTRUCTIONS FOR CERTIFICATION By signing and submitting this proposal, the prospective recipient of federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. The prospective recipient of federal assistance fiords shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of federal assistance funds learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of federal assistance funds further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and voluntary exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to check the List of Parties Excluded from Procurement or Non - Procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except. for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a. lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. EXHIBIT C Page 2 of 2 25D -24 Certification Regarding Lobbying Certification for Contracts, Grants, Loans and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contact, grant, loan or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all mbawards at all tiers (including subcontract, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Grantec /Contaotor Organization Program Title Name of Certifying Officer Signature Date EXIJIBIT D Page 1 of 1 25D -25 Certification Regarding Drug -Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; EXHIBIT E Page 1 of 3 25D -26 (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - ( 1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised 'Place of Performance" form. Organization Authorized Signature Date EXHIBIT E Page 2 of 3 25D -27 PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: Date: The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): EXHIBIT E Page 3 of 3 2501-28 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: WORKFORCE INNOVATION AND OPPORTUNITY ACT YOUTH FUNDS PROGRAM YEARS 2015 -2017 (STRATEGIC PLAN NO 2,4) CITY MANA2LR CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on V' Reading ❑ Ordinance on 2 Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO i`. i Authorize the City Manager and Clerk of the Council to execute agreements or memorandums of understanding with the following organizations, subject to non- substantive changes approved by the City Manager and City Attorney from July 1, 2015 through June 30, 2017, contingent on performance outcomes and availability of funds for the second program year: a. Orange County Children's Therapeutic Arts Center to provide occupational skills training in the areas of office administration, mental health paraprofessional, and childcare worker certification, offer job preparation, paid work experience, tutoring, mentoring, counseling, and supportive services, for 20 youth in the annual amount of $164,000; b. Orange County Conservation Corps to provide alternative secondary education that leads to a high school diploma, credential training in forklift operator, safe food handling, customer service, computer software, job preparation, paid work experience, post - secondary education resources, and support services for 20 youth in the annual amount of $160,000; c. Santa Ana Public Library to provide post- secondary occupational skills training in the areas of digital technology, computer maintenance and repair, paid work experience, leadership development, tutoring, and mentoring for 22 youth in the annual amount of $160,000. Authorize the City Manager and Clerk of the Council to execute agreements with the following organizations in the order listed below, as additional funds become available, subject to non - substantive changes approved by the City Manager and City Attorney from July 1, 2015 through June 30, 2017, contingent on performance outcomes and availability of funds for the second program year: 25E -1 WIOA YOUTH FUNDS PY 2015 -2017 June 2, 2015 Page 2 a. Orange County Labor Federation to provide a pre- apprenticeship program that will provide pre - apprenticeship and apprenticeship preparation, workforce preparation, job readiness skills, and direct placement with apprenticeship programs for 10 youth in the annual amount of $65,000; b. Career College of California to provide vocational training in Business Office Administration, Medical Front Office with Billing and Coding, Accounting, and Paralegal to 15 youth in the annual amount of $142,500. WORKFORCE INVESTMENT BOARD ACTION At its regular meeting on May 21, 2015, by a vote of 14 -5 -7 (Beasley, Davilla, Didion, Jimenez- Ham!, Martinez abstained; de Leon, Everett, Fischer, Gonzalez, Lewis, Ruiz, Tucker absent), the Workforce Investment Board approved the recommended action. DISCUSSION Under the authority of the Workforce Innovation & Opportunity Act (WIOA), the Santa Ana Workforce Investment Board (W IB) and its Youth Council are required to procure and fund Youth Service Providers. The Santa Ana WIB authorized the release of a Request for Proposal (RFP) in January 2015 seeking organizations to provide WIOA youth services for a two -year period from July 1, 2015 through June 30, 2017. The RFP incorporated the new legislative requirements of WIOA to meet six Performance Indicators, expend at minimum 75% of funds on out -of- school youth, and 20% of funds devoted to participant work experience activities, and to ensure that the participants have access to the fourteen required Program Elements: tutoring, alternative secondary school services or dropout recovery services, occupational skills training, paid or unpaid work experience, education services, leadership development, supportive services, adult mentoring, follow -up services for 12 months after program completion, comprehensive guidance and counseling, financial literacy, entrepreneurial skills training, connections to employers, and preparation for postsecondary education and training. Staff received 12 proposals requesting $3.3 million in funds. The proposals were assessed and ranked thoroughly by the RFP Review Committee which was comprised of four Youth Council members. Due to limited funding, the Review Committee has recommended awarding contracts to the three highest scoring organizations, with subsequent awards to two additional organizations as funds become available. The top three recommended Youth Service Providers will serve 62 Santa Ana youth; 50 out -of- school youth and 12 in- school youth (Exhibit 1). The initial award is for $484,000, with 48% of the allocation paying for participant paid work experiences, supportive services, and occupational training. Two additional organizations are recommended to be awarded agreements in the order as presented as funds are available. The Department of Labor (DOL) recently announced the WIOA grant allocation the State, however, is waiting for release of the federal Notice of Obligations (NOO). Upon release of the NOO, the youth allocations will be available to the local area immediately. 25E -2 WIOA YOUTH FUNDS PY 2015 -2017 June 2, 2015 Page 3 The Youth Service Providers will enroll at -risk Santa Ana youth that have one or more of the following barriers: low- income, foster /emancipated, disability, homeless, probation, school dropout, teen - parent, reading and /or math skills below 8th grade level. Youth participants are recruited from Santa Ana Unified School Districts Transitional Partnership Program (students with mild to moderate disabilities), local high schools, Social Services foster care /Orangewood, Juvenile Probation Department, Orange County Department of Education ACCESS sites, court referrals, and community based organizations. Service Providers will prepare youth for the workforce by offering participants State recognized credential /certificate training programs in high - demand industries such as healthcare, information technology, retail/hospitality, law, and pre - apprenticeships; re- engage youth in high school diploma /equivalency education programs, offer hands -on paid work experience, expose youth to post - secondary education institutions, assist youth with college enrollment, incorporate community service projects and leadership skills, and ensure that youth become self - sufficient. All Youth Service Providers will be required to meet WIOA youth performance indicators. DOL has yet to negotiate the performance attainment percentage; however, current performance indicators being measured are: 1) attainment of unsubsidized employment at 2 "d quarter after exit, 2) attainment of employment at 4th quarter after exit, 3) median earnings, 4) recognized postsecondary credential or secondary diploma, 5) skill attainment, and 6) effectiveness in serving employers. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #2 Youth, Education, Recreation, Objective and #4 (Partner with groups and organizations to promote education, senior services, job training and development for all Santa Ana residents). FISCAL IMPACT Funds for these contracts will be available in the WIOA Youth accounts (account no. 12318750- 69135) upon City Council's adoption of the Fiscal Year 2015 -2016 budget. Funds for the second program year in the amount of $484,000 will be budgeted and made available in the Fiscal Year 2016 -2017 budget. 25E -3 WIOA YOUTH FUNDS PY 2015 -2017 June 2, 2015 Page 2 K Ily Ree ers Executive irector Community Development Agency DS /jc /sg /sb APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency Exhibit: 1. Workforce Innovation & Opportunity Act Youth Service Providers Program Year 2015 -2016 and Program Year 2016 -2017 2. Youth Provider Agreement 3. Youth Provider MOU 25E -4 Workforce Innovation Opportunity Act Youth Service Providers Program Year 2015 -2016 and Program Year 2016 -2017 1. Recommended WIOA Youth Service Providers 1. Subsequent Awardees #of In Out of - Otigiqu Funds Youth Council Cost Per Rank .Score Organization Type of Service Youth to c School School Requested Recommended Youth Serve Funding Serve Youth w/ Disabilites & Foster Youth; Exec. OC Children's Admin Cart; Childcare 4 359 Therapeutic Worker Certl; Mental 10 2 8 $280,000 $65,000 $6,500 1 392 Arts Center Health Cert; Paid WEX 20 5 15 $315,166 $164,000 $8,200 Career College Serve Probation Youth, 5 1 354 OC Contruction Training; 15 0 1 15 1 $330,187 $142,500 $9,500 Top 1 thru 6 Youth Service Providers 1 87 Conservation Forklift Cart; Customer $1,611,097 $691,500 $7,948 2 381 Corps Service Cert; Paid WEX 20 0 20 $391,450 $160,000 $8,000 Serve At -Risk Youth, Microsoft Office Cart; Santa Ana Digital Media Cart, Paid 3 360 Public Library WEX 1 22 1 7 1 15 $294,294 $160,000 $7,273 Top 3 Youth Service Providers 62- 12 50 $1,000,910 $484,000 $7,806.45 1. Subsequent Awardees 2tt' 5 # of In Out of Original Funds Youth Council Cost Per Rank Score Organization Type of Service Youth to School School Requested Recom mended Youth Serve Funding Preparation for Labor or Union Pre - Apprenticeships OC Labor & Apprenticeships, Paid 4 359 Federation WEX 10 2 8 $280,000 $65,000 $6,500 Training in Medical, Office, Career College Paralegal, Accounting, 5 1 354 1 of California Paid WEX 15 0 1 15 1 $330,187 $142,500 $9,500 Top 1 thru 6 Youth Service Providers 1 87 14 73_ $1,611,097 $691,500 $7,948 2tt' 5 25E -6 NOTE: Same agreement will he used for non - profit organizations approved for the WIOA Youth Program 2015 -2017, AGREEMENT UNDER THE WORIdORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this I`t day of July, 2015, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ( "CITY ") and a non - profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number ( "SUBRECIPIENT "). RECITALS. A. CITY has been designated a Local Workforce Investment Area (LWIOA) under the Workforce ..Innovation and Opportunity Act of 2014, Public Law 1 -113 -128 ( "the Act "), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B. The State of California has created the LWIOA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWIOA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of participants, and increase occupational skills attaimnent by participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ( "said program ") D. SUBRECIPIENT is experienced in operating workforce development programs for at -risk youth that provide preparation for secondary and post - secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENI''S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A ", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.331(a)(1)(ix), and in the Performance Indicators "Exhibit B ", per 2 CFR §200.331(4) and 2 CFR §200.325, 'both attached hereto and by this reference incorporated herein. SUBRF,CIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBREC'.IPIENT otherwise provided for hereinafter. B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the �_ j Page 1 of 17 activities and services funded by this Agreement ( "participants ") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to individuals who participate in the activities and services funded by this Agreement in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F, SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA ", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 683.600. SUBRECIPIENT shall advise participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal, government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 18 8) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no participant(s) shall continence training prior to the approval of funding pursuant to Section 123 of the Act, SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, participants' attendance, payroll records and job duty statements. 25E-8 Page 2 of 17 2. SUBRECIPIENT agrees to forward to the Santa Ana. Work Center Administrative Office, 1000 East Santa Ana Blvd„ Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 20 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana Work Center Administration. 3. CITY, the State of California and the United States government and /or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, and records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers and accountants, and employees and participants related to this Agreement. Such agencies or representatives shall also schedule on- site monitoring in their discretion, Monitoring activities may also include, but are not limited to, questioning employees and participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330), Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above - referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning patticipants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and /or the United States Government or then- representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and set-vices rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, 25E-9 Pa &e 3 of 17 statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents(2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above - stated documents to the WIB Administrative Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income by utilizing such program income for additional training activities authorized under the Act. L, SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA fiords received from CITY, in accordance with the Act, 2 CFR. 200.500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. 0. SUBRECIPIENT shall comply with the provisions of Circular A -102 of the U.S. Office of Management and Budget (OMB) and the related "Common Rule" entitled "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Government ", Subpart C, paragraphs 37 and 42, Circular A -128, and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative, agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference incorporated herein, SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT Under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Workplace Certification as set forth in 'Exhibit E" attached hereto and incorporated herein by this reference. 25E -10 Page 4ofI? R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child, and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A— Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ( "Exhibit F "), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CPR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CPR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center ", To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center ". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA fiends. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network", SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity, II. CITY'S OBLIGATIONS A. On May 13, 2015, the CITY was awarded $1,136,469 in youth finds under the Act for fiscal year 2015 -2016 fiom the Department of Labor, Employment and Training Administration. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $ for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit G" during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT aid the Federal government, or, if no such rate exists, either a rate 25E -11 Pages of 17 negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F &A) costs. C. SUBP,.E'CIPIENThas the ability to adjust line item srnounts in the budget witli the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on -site monitoring reviews of said program operation at least annually, In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the right to de- obligate the fiends hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available fturding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 1, 2015, and all duties arising tinder this Agreement shall have been performed by June 30, 2017. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney, SUBRECIPIENT acknowledges and agrees that it must provide follow -up services for one (1) year after the Tenn, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terns and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A -129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received frorn the Federal government in accordance with 2 CFR § §200.310 - 200,316 and 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. N. INDEPENDENT CONTRACTOR 25E -12 Page 6 °F" Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City, This Agreement is not intended nor shall it be construed to-create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGIiTS A. SUBRECIPIENT shall use appropriate fronds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B, SUBRECIPIENT also assures and. certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U,S, Department of Labor has established six (6) performance indicators for youth: (a) Percent of participants who are in education /training activities, or in unsubsidized employment during the 2'd quarter after exit; (b Percent of participants who are in education /training, or in unsubsidized employment during the 4"' quarter after exit; (c) the median earnings of participants in unsubsidized employment during the 2"a quarter after exit; (d) Percent of participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 25E -13 Page 7of17 1964 (P.L. 83 -354) and in accordance with Title VII of the Act, requiting that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three -year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. S. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer /program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected, by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively infommed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools aid /or equipment furnished to the SUBRECIPIENT by the CITY aid /or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, 25E -14 Page 8of17 SUBRECIPIENT will immediately return such tools and /or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, not does it help to support or sustain any school, college, -university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section S, of the Constitution of the State of California, regarding separation of church and state. 11 PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy four (74) days of invention, development or assembly. The CITY, State of California, and U,S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications slid right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsun the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Govermnent Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Investment Board (WIB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed -under may grant, sub -grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgramee or a SUBRECIPIENT purchases ownership with graut support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 25E -15 Page 9of17 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ( "EPA ") regulations (40 CFR Pact 15) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public fiords and to avoid favoritism. This Agreement will be administered in an impartial manner, free from, errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Emplopuent of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close personal Fr ends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non - voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of 25E -16 Page 10 of 17 SUBRECIPIENT elected official in the area, or voting or non- voting member of a WIB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased, with Agreement funds will be used solely for purposes asserted or allowed under this Agreement, No voting member of the WIB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f. Salary and Bonus Limitations. All Subrecipients of WIOA program farads are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109 -149, Section 7013, VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors Or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save liamiless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE 1. Commercial General Liability_. SUBRECIPIENT agrees to obtain and keep in force during the term of this Agreement a policy of eomprehensive commercial general liability insurance insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty ('30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to any other coverage or self- insurance of the State of California and CITY (in substantially the form as Exhibit 1, Additional Insured Endorsement, attached hereto). Governnental entities may substitute a certificate of self - insurance, 25E -17 Page 11 of 17 2, Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain, during the effective period. of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to 'both owned/leased and non -owned automobiles used by SUBRECIPIENT employees or participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, participants, or agents as self - certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3, Workers' Compensation. If SUBRECIPIENT is an "employer ", as set forth in California Labor Code Section 3300 et seq., or utilizes participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4, Equipment Coverage, SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self - insurance. S. Youth Protection. To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (live -scan) for staff that have direct interaction with youth participants that are under the age of 18. 6. Proof of Inau xance. Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX, CORPORATESTATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. X. ASSIGNABILITY 25E -18 Page 12 of 17 None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY, SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR, Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; . 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thercupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement, 25E -19 Page 13 of 17 XIV. CONTINGENCY OF FUNDS SUBRECIPIENT aelmowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and /or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shalt be effective on a date stated in the notice which is to be not less than ten (10) clays after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise famish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars, Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. XVII. BREACH - SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes 25E -20 Page 14 of 17 disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation, For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and /or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and /or (3) tenninate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVHI herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WIB Administrative Office P.O. Box 1988 (M -73) Santa Ana, CA 92702 CLERIC: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Telefacsimile (714) 647 -6956 SUBRECIPIENT: Phone: Pax: XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties, There are no oral understandings of the parties or terms and conditions other than as stated herein. XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement, XXI. 25E -21 Page 15 of 17 MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereimbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 25E-22 Page 16 of 17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above - written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City mm "CITY" By: David Cavazos City Manager "SUBRECIPIENT" BY: Name: Title: Tax ID #: 25E -23 Page 17 of 17 25E -24 MEMORANDUM OF UNDERSTANDING UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this I5t day of July, 2015, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ( "CITY ") and the City of Santa Ana / Santa Ana Public Library, identified by the assigned Data Universal Numbering System (DUNS) Number ( "SUBRECIPIENT "). RECITALS: A. CITY has been designated a Local Workforce Investment Area ( LWIOA) tinder the Workforce Innovation and Opportunity Act of 2014, Public Law 1- 113 -128 ( "the Act "), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B. The State of California has created the LWIOA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWIOA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earrings of participants, and increase occupational skills attainment by participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ( "said program ") D. SUBRECIPIENT is experienced in operating workforce development programs for at -risk youth that provide preparation for secondary and post - secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law, WHEREFORE, for and in consideration of the respective mid mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A ", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.33 1 (a)(1)(ix), and in the Performance Indicators "Exhibit B", per 2 CFR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. iff2A Page 1 of 17 B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ( "participants ") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D, SUBRECIPIENT shall provide wages and benefits to individuals who participate in the activities and services funded by this Agreement in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA ", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 683.600. SUBRECIPIENT shall advise participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.Q. 1 1375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation .Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of S'UBRECIPIENT'S services or activities, costs or other data, including but not limited to, participants' attendance, payroll records and job duty statements, 25E -26 Page 2 of 17 2. SUBRECII'IENT agrees to forward to the Santa Ana Work Center Administrative Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 20 days fallowing 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana Work Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, and records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers and accountants, and employees and participants related to this Agreement. Such agencies or representatives shall also schedule on- site monitoring in their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CPR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not male the above - referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. S. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the divation of this Agreement laid thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government tale exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and /or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a. cash reimbursement 25E -27 Page 3 of 17 contract. Accounting records must be supported by such source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award docaments(2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above- stated documents to the WIB Administrative Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof, SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income by utilizing such program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIO.A finds received fiom CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant finds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. 0. SUBRECIPIENT shall comply with the provisions of Circular A -102 of the U.S. Office of Management and Budget (OMB) and the related "Common Rule" entitled "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Government ", Subpart C, paragraphs 37 and 42, Circular A -128, and all other applicable federal statutes and executive orders arid their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated ftnds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the malting of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement, SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q, SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Worlq)lace Certification as set forth in "Exhibit E" attached. hereto and incorporated herein by 25E -28 Nge4oft7 this reference. R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A— Office of Management and Budget Guidance for Grants and Agreements, as welt as all applicable state and local regulations. T, SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ( "Exhibit F"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT aclmowledgos that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center ". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center ". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochrares, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network ". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. H. CITY'S OBLIGATIONS A. On May 13, 2015, the CITY was awarded $1,136,469 in youth fiords under the Act for fiscal year 2015 -2016 from the Department of Labor, Employment and Training Administration, CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $160,000 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit G" during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated 25E -29 Page 5 of 17 between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F &A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on -site monitoring reviews of said program operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the right to de- obligate the fiends hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of perfonnance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 1, 2015, and all duties arising under this Agreement shall have been performed by June 30, 2017. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow -up services for one (1) year after the Term, whether fiunded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms turd conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A -129 and 2 CFR §200345); 4. SUBRECIPIENT must account for any real anal personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR § §200.310- 200.316 and 200.329; and, 5, The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. 25E-30 Page 6 of 17 INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be all independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those lured by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. Vl. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1, SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established. six (6) performance indicators for youth: (a) Percent of participants who are in education/training activities, or in unsubsidized employment during the 2'd quarter after exit; (b) Percent of participants who are in education/training, or in unsubsidized employment during the 4`" quarter after exit; (c) the median earnings of participants in unsubsidized employment during the 2 "a quarter after exit; (d) Percent of participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable drill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workfbree hmovation and Opportunity Act or by any other Federal, State, and local law. 25E -31 Pagel of 17 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83 -354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded front participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of fiords under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation, in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer /program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and /or equipment furnished to the SUBRECIPIENT by the CITY and /or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agrooment and will remain the property of the United States Government and /or CITY. Upon termination of this Agreement, 25E -32 Page 8 of 17 SUBRECIPIENT will immediately return such tools and /or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA, The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work ruuder a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CI'T'Y and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Investment Board (WIB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. ' 2. The DOL reserves a royalty -frec, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub - grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement, 25E -33 Page 9 of 17 15. CLEAN AIR / CLEAN WATER ACT, If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ( "EPA ") regulations (40 CFR Part 15) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations, 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public fiends and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment, c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non - voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retahaed. e. Avoidance of Conflict of Economic Interest. No executive or employee of 25E-34 Page 10 of 17 SUBRECIPIENT elected official in the area, or voting or non - voting member of a WIB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement, No voting member of the WIB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the rmermber directly represents. f. SalgU and Bonus Limitations, All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109 -149, Section 7013. VII. HOLD I3ARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors, B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE 1, Commercial General Liability, SUBRECIPIENT agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commercial general liability insurance insaring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an annount not less than One Million Dollars ($1,000,000,00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to any other coverage or self - insurance of the State of California and CITY (in substantially the form as Exhibit 1, Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance, 25E -35 Page 11 of 17 2. Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned /leased and non -owned automobiles used by SUBRECIPIENT employees or participants in performance of this Agreement, or, in the event that CITY will not utilize such owned /leased automobiles but intends to require employees, participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, participants, or agents as self - certification of automobile insurance coverage. Governmental entities may substitute a certificate of self- insurance, 3. Workers' Compensation. I£ SUBRECIPIENT is an "employer ", as set. forth in California Labor Code Section 3300 et seq., or utilizes participants as "employees," as set forth in California Labor Code Section 3350 et seq„ SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification, SUBRECIPIENT shall carry medical and accident insurance for those participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4. Eguitnnent Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self- insurance. 5, Youth Protection, To maintain a safe environment, funded youth providers that serve youth mnder the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (live -scan) for staff that have direct interaction with youth participants that are under the age of 18. 6. Proof of Insurance, Certificates paid endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATESTATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. X. ASSIGNABILITY 25E-36 Page 12 of 17 None of the duties of, or work to be performed by, SUBRECIPIENT tinder this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY, SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance tinder this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited, to, 2 CPR 200 and 20 CFR, Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CI'T'Y after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. X1II. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of fiords under this Agreement. 25E -37 Page 13 of 17 XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. I£ such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant, B. In the event SUBRECIPIENT defaults by failing to fiilfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of firther liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory mariner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and /or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. XVII. BREACH - SANCTIONS I£, through any cause, SUBRECIPIENT violates any of the terns mid conditions of this Agreement, and /or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes 25E -38 Page 14 of 17 disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WIB Administrative Office P.O. Box 1988 (M -73) Santa Ana, CA 92702 CLERK.: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 927021988 Telefacsimile (714) 647 -6956 SUBRECIPIENT: City of Santa Ana / Santa Ana Public Library 26 Civic Center Plaza, Santa Ana, CA 92702 Phone: (714) 647 -5288 Pax: (714) 647 -6913 XIX. MERGER This Agreement, together with the attachments' hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or tenns and conditions other than as stated herein. XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXL 25E-39 Pase 15 of 17 MISCELLANEOUS PROVISIONS a.. Each undersigned represents and warrants that its signature hercinbelow has the power, authority and right to bind their respective parties to each of die terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement, 25E-40 Page 16 of 17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above- written. ATTEST: Maria D. Huizar Cleric of the Council APPROVED AS TO FORM: Sonia R. Carvalho City BY: "CITY" By: David Cavazos City Manager "SUBRECIPIENT" BY: Name: Gerardo Mouet _ Title: Executive Director Tax ID #: 95- 6000785 25E -41 Page 17 of' 17 25E -42 Aw"" 0 . • CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: AGREEMENT FOR STRUCTURAL PLAN CHECK SERVICES WITH NABIH YOUSSEF ASSOCIATES FOR THE ONE BROADWAY PLAZA OFFICE TOWER (STRATEGIC PLAN NO. '3",, 5) CITY MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2 n Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO X14 ;80INIVAI iq 7 Authorize the City Manager and Clerk of the Council to execute the attached agreement with Nabih Youssef Associates for structural plan check services in an amount not to exceed $75,000 for a three -year term expiring on June 30, 2018, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION In May 2015, the Planning and Building Agency received a plan check submittal by Caribou Industries to construct One Broadway Plaza, a 37 -story office tower at 1001 North Broadway. This project was originally approved by the City Council in 2004 and by citywide referendum in April 2005. Due to the size and complexity involved with high rise construction, and the lack of expertise by staff, it was always intended to have the plan check for the project conducted by a specialized structural engineering firm. Staff released a Request for Proposal to three specialized structural engineering firms in 2007. After reviewing the proposals, Nabih Youssef Associates (NYA) was selected to be the City's specialized plan check consultant, with a contract subsequently executed. In 2008 and again in 2011, NYA performed structural plan check services for the project, but due to a variety of circumstances, building permits were never secured. Recently, the applicant submitted revised plans in an effort to obtain a foundation permit for the building. However, since the City has previously approved agreements with NYA that exceed $85,000, City Council approval is required. Nabih Youssef Associates is an internationally recognized structural engineering firm that provides specialized structural and earthquake engineering consulting services for new and existing buildings. NYA's practice is geared towards high - profile, architecturally intensive projects, including high -rise, commercial, institutional and public facilities. NYA projects include 25F -1 Agreement with NYA June 2, 2015 Page 2 the L.A. Live! Tower, Dodger Stadium, Los Angeles Police Department Headquarters, UCLA Pauley Pavilion and Cathedral of Our Lady of the Angels. Since NYA has completed the structural plan check for One Broadway Plaza on two other occasions, their familiarity with the project will result in a more efficient and cost effective plan check. Therefore, it is recommended that the City enter into an agreement with NYA to complete the structural plan check of the project. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal No. 3 Economic Development, Objective No. 5 (leverage private investment that results in tax base expansion and job creation citywide). FISCAL IMPACT There is no fiscal impact associated with this action. Plan check fees paid by the applicant will fully fund the consultants cost to perform the plan check and will be deposited by the applicant into the Plan Check Account (account no. 09801001 - 24045) prior to the commencement of work. APPROVED AS TO FUNDS AND ACCOUNTS: Vince Fregoso AICP Francisco Gutierrez Interim Executi - Drector Executive Director Planning & Building Agency Finance & Management Services Agency�r VF;kg WmportMabih Youssef RFCA.060215 Exhibit: 1. Agreement 25F -2 EXHIBIT 1 CONSULTANT AGREEMENT THIS AGREEMENT made and entered into this 2nd day of June, 2015 by and between Nabih Youssef Associates, a California corporation (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of municipal plan check services. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall provide structural plan check services on request of the Executive Director of the Planning and Building Agency, for One Broadway Plaza as set forth in Exhibit A, attached hereto and incorporated herein by this reference. Consultant shall deliver to City all work product resulting from the services provided. Said work product shall be submitted in a hard copy and in a form compatible with City's computer system, as agreed between the Executive Director and Consultant. In regard to copyrightable material produced as a deliverable under this Agreement, including but not limited to books, reports, plans, photographs, drawings and computer programs, Consultant agrees and shall ensure that all of Consultant's affected officers, employees, agents, contractors, and volunteer workers agree that (a) other such material may not be copyrighted without prior review from the City, and (b) the authors of all such material, whether copyrighted or not, award to the City, and to its officers, agents and employees acting within the scope of their official duties, as a condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license throughout the world for governmental purposes to disclose, publish, translate, reproduce, and use such materials. 0�4117tTi I9_Il\6Yal[YSIl \I a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the cumulative rates and charges identified in Exhibit A. The total sum to be expended under this Agreement shall not exceed $75,000.00 during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 25F -3 �D 31%1 This Agreement shall commence on the date first written above for a three (3) year term, terminating on June 30, 2018, unless terminated earlier in accordance with provisions below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence and $2,000,000 in the aggregate. Such insurance shall be endorsed as follows: (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self - insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 combined single limit. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim, and $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: 25F -4 (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the direct or indirect negligent operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terns of, or effects arising from this Agreement. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, or volunteers. City may make all reasonable decisions with respect to its representation in any legal proceeding. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 25F -5 8. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 FAX (714) 647 -6956 Copies to: Executive Director of Planning and Building Agency Building Safety Division City of Santa Ana 20 Civic Center Plaza (M -19) P.O. Box 1988 Santa Ana, California 92702 FAX (714) 647 -5897 City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 FAX (714) 647 -6515 To Consultant: Nabih Youssef and Associates Attn: Nabih Youssef 550 South Hope Street, Suite 1700 Los Angeles, California 90071 FAX (213) 688 -3099 A party may change its address by giving notice in writing to the other party. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty - four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 25F -6 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terns of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terns or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate either Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 12. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 13. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, 25F -7 California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES Consultant shall, throughout the team of this Agreement, maintain all necessary licenses, permits, approvals, waives, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herembelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. RUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney i BY: Lisa Storck Assistant City Attorney DAVID CAVAZOS City Manager "CONSULTANT" NABIII YOUSSEF ASSOCIATES NABIH YOUSSEF Principal Tax ID# 25F -8 NABIH YOUSSEF EXHIBIT A ( ASSOCIATES STRUCTURAL ENGINEERS May 27, 2015 REV1 Gerald Caraig, PE, CBO, CASp Building Safety Manager / Building Official City of Santa Ana Planning and Building Agency 20 Civic Center Drive, M -19 Santa Ana, CA 92702 RE: One Broadway Plaza — City of Santa Ana Plan Check (NYA # 07332.03) Structural Engineering Consulting Services Dear Mr. Caraig, NYA is pleased to provide this proposal to assist the City of Santa Ana Building and Safety Division with a structural plan check of the proposed project at 1001 -1005 North Broadway Street at "One Broadway Plaza ". The proposed project consists of: One 37 story Office Tower with basement level — approx 692,150 SF. In the absence of additional information, our proposal is based on the following assumptions: 1. A complete 100% Construction Document package (not phased permitting) will be presented for our review of the Superstructure. We are assuming that cladding, equipment anchorage, stairs, elevators, etc. will be deferred approval items not part of this review. 2. A complete 100% Construction Document package (not phased permitting) will be presented for our review of revisions to the April 2012 Foundations permit including the following information: a. Justifying the adequacy of the foundations already permitted under CBC 2007 & CBC 2010 for updated demands from the Superstructure redesigned to CBC 2013; b. Any updated/ revised foundation elements. All new/ revised foundation elements will need to satisfy CBC 2013 3. The building configurations, structural systems & framing for the subject building will be identical to the December 2011 & April 2012 drawings that NYA reviewed & approved previously, except for changes to the floor diaphragms due to the addition of a new egress stair through the height of the tower. At this point, it is our understanding that some changes to the shear walls are anticipated due to the addition of the new stair. 4. All building superstructure elements shall be redesigned as required to meet the CBC 2013 code requirements. Among others, we list below a few of the important code changes that may impact the subject building redesign: a. Building design & analysis needs to be updated to meet ASCE 7 -10 & CBC 2013 requirements b. All concrete elements need to be redesigned to satisfy ACI 318 -11. c. All concrete anchorage related items need to satisfy ACI 318 -11 Appendix D requirements. Anchor reinforcements where used to contain & prevent concrete breakout failures need to satisfy ACI 318 -11 Appendix D requirements. d. Foundations need to be redesigned corresponding to new code forces & requirements. SLS th Hop( Y,e, I 1 I � 1 700 - Los A yeies � aIitomi i 9)071 - rP 213- 362-0 10/ = Ax 2'1',$88 ?055 - vVW\A/ NY/1, S, C OIA LOS ANGELES IRVINE SAN FRANCISCO 25F -9 1� /�r� NAESIH YQUSSEF � ASSOC I RT E S ,,// i� STRUCTURAL ENGINEERS Scope of Services: City of Santa Ana Plan Check- 07332.03 Proposal for Structural Engineering Consulting Services May 27, 2015 REV1 Page 2 of 3 Part 1: Review updates to the existing foundation permit for 2013 code level forces from Superstructure. Fee: Time and Material — Not to Exceed $11,300.00 (per attached hourly rates) Part 2: Review Superstructure package for permit under CBC 2013. Fee: Time and Material — Not to Exceed $13,700.00 (per attached hourly rates) Part 3: Additional structural plan review, including revisions and changes to the Foundation & Superstructure permit during construction Fee: Time and Material — Not to Exceed $50,000.00 (per attached hourly rates) Note: The Foundation permit review requires us to review many elements of the superstructure design such as shear walls, and analysis model details. These features will be reviewed in both Part 1 and Part 2. Fees: Our total fee for the above - mentioned structural engineering services will be: TIME & MATERIAL: Not to exceed $ 75,000.00 (see attached hourly rates) plus Customary Reimbursables Customary Reimbursable Expenses will have a 15% mark -up incurred in the performance of the work. I look forward to discussing this important project with you. Sincerely, ��C✓�6rGv��a� Nabih Youssef, S.E. Principal Accepted: Building Safety Manager/ Building Official City of Santa Ana ,LO Sruih Hopr. S rE rC Suiic 1700 , Los A� gde. (alifo )M 9007:. 1 Fr 213 -362-010'/ • FAX Z i -688-309'y , VWN. NYASFCCM LOS ANGELES 1RVINL a SAN FRANCISCO 25F -10 NABIH YOUSSEF I ASSOC IATES 0/�011i'' V STRUCTURAL ENGINEERS ENGINEERS Principal/ Consultant City of Santa Ana Plan Check— 07332.03 Proposal for Structural Engineering Consulting Services May 27,201S REVI Page 3 of 3 DIRECT HOURLY RATES Effective January 5, 2015 Consultant/ Senior Vice President Vice - President HOURLYRATE $275 $250 $240 Project Manager / Senior Structural Analyst/ Senior Project Engineer $225 Project Engineer $200 Senior Engineer $180 Senior Designer $160 Engineer /Designer $150 CADD DESIGNERS Senior BIM / CADD Coordinator $165 BIM / CADD Coordinator $150 INFORMATION TECHNOLOGY Director of Technology $150 ADMINISTRATION Project Accounting $100 Management/ Payroll $100 Business Operations / Marketing $100 * This information is CONFIDENTIAL PROPRIETARY INFORMATION of NYA. Please treat it as such. ** Subject to periodic update at Management's discretion. S50 4�uth Hope teat, Suite 7 700 • Los Anyrle, ( rhmin,a 90071 1 F1 211- 362 -070/ 1 4X - WW W.NYASI,( OM LOS ANGELES IRVINE SAN FRANCISCO 25F -11 25F -12 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 UPDATE ON MEASURE BB ENFORCMENT EFFORTS AND COSTS (STRATEGIC PLAN NO. 1; 4; 5) CITY MANAGER mrr�. i..wi.00 RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Receive and file the update on Measure BB enforcement efforts and costs. DISCUSSION On November 4, 2014, the voters of the City of Santa Ana approved Measure BB (Ordinance No. NS -2864) to regulate the establishment, operation, and taxation of Medical Marijuana Collectives and Cooperatives. On November 18, 2014, in response to the voter approved measure, the City Council approved the Medical Marijuana Dispensaries (MMD) Enforcement Plan to effectively provide for the closure of illegal medical marijuana dispensaries and to ensure the monitoring of permitted collectives /cooperatives operating legally under Measure BB. On February 17, 2015, the City Council approved an appropriation adjustment recognizing $880,580 in Medical Marijuana Registration Application and Regulatory Permit revenue to fund the Medical Marijuana Dispensaries Enforcement Plan. As approved, the MMD Enforcement Plan required additional staffing in various departments that work collaboratively to ensure ongoing compliance of the operational standards established under Measure BB. The additional staffing is comprised of one Police Sergeant and five Police Officer positions in the Police Department, two Community Preservation Inspector positions in the Planning and Building Agency, one Revenue and Contract Compliance Examiner position in the Finance & Management Services Agency, and one Assistant City Attorney position and funding for contractual services in the City Attorney' s Office. The appropriation adjustment funded five months (February through June 2015) of MMD Enforcement Plan operations of which $464,044 (or 53 %) has been expended thus far. The FY 2015 -16 proposed budget includes funding to continue the MMD Enforcement Plan operations. The MMD Enforcement Plan process is initiated by the Planning and Building Agency Community Preservation Division through research and field inspections to confirm the existence of illegal dispensary operations. Following confirmation, Community Preservation communicates directly 29A -1 Update on Measure BB Enforcement Efforts and Costs June 2, 2015 Page 2 with the taskforce members in the Police Department and City Attorney's Office to determine the appropriate enforcement action, which includes notifications and follow -up phones calls with property owners and may escalate to warrants for possible criminal charges. Through a collaborative effort to determine the appropriate enforcement action, compliance is achieved effectively allowing more time and resources to be dedicated on illegal dispensaries unwilling to comply. Members of the Medical Marijuana Dispensary Task Force (MMDTF) meet formally on a weekly basis and communicate daily. This consistent communication and collaboration has formed a well- organized team, which has proven to be effective. The mutual efforts have provided an enforcement plan that is progressive, balanced, and flexible. Because of this approach, the Task Force can implement an enforcement plan ranging from voluntary closure to search warrant service in support of criminal charges. As a result of the collective efforts conducted by each of the respective departments, the MMDTF has accomplished the following enforcement activities: • Approximately 50 community complaints have been received and addressed • 46 of the 87 illegal dispensaries (53 %) have been closed • Eleven (11) search warrants have been prepared and served • Seven (7) marijuana cultivation operations have been located and closed • Twenty -six (26) individuals have been arrested $11.6M in marijuana product seized • Approximately $130,000 US Currency seized from illegal dispenses • $48,000 in enforcement costs recovered from illegal dispensaries Community Preservation has also played a critical role when addressing grow operations by issuing of Notice & Orders, identifying utilities to be disconnected, and red tagging properties to ensure that they are brought back into code compliance. As of the date of this staff report, all properties where illegal marijuana grows were ceased remain vacant. City staff has worked diligently, cooperatively, and effectively to implement and enforce the voter approved measure and the enforcement plan and will continue its efforts to close illegal medical marijuana dispensaries. 29A -2 Update on Measure BB Enforcement Efforts and Costs June 2, 2018 Page 3 Approval of this Item supports the Clty's efforts to meet foal # 1 Community Safety, Goal # 4 City Financial Stability, and Coal # 8 Health, I Ivablllty, Engagement & Sustainabllity, FISCAL IMPACI There is no fiscal impact associated with this item. Carlos Rojas Chief of Police Santa Ana Police Department Vince Q. Frego�! , AICP Interim Cireotor df tk�e Planing & Building Agency Sonia R, Carvalho City Attorney 29A -3 29A -4 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED El As Recommended CONDITIONAL USE PERMIT NO. 2015-08 EJ As Amended TO ALLOW A TRADE SCHOOL AT 1639 EAST CI ordinance on 1" Reading [] Ordinance on 2 "d Reading EDINGER AVENUE, UNIT A • JAY MURVINE, ® Implementing Resolution APPLICANT (STRATEGIC PLAN NO. 3, 2} ❑ Set Public Hearing For CONTINUED TO FILE NUMBER RECOMMENDED ACTION Receive and file the staff report approving Conditional Use Permit No. 2016 -08 as conditioned. PLANNING COMMISSION ACTION At Its regular meeting on May 11, 2015 by a vote Commission adopted a resolution approving Conditional The Planning Commission made no changes to the outlined in the attached staff report (Exhibit A). DISCUSSION of 6:0 (Alderete absent), the Manning Use Permit No. 2015-08 as conditloned. recommended conditions of approval Summit College Is a trade school that provides various vocational training in Orange and San Bernardino counties, Summit College is proposing to occupy 16,500 square feet of floor area within an existing Industrial building to provide instructions for heating, ventilation, air conditioning (HVAC) and welding. This will be the third campus for Summit College. The approval of the conditional use permit will allow a trade school within the Light Industrial (M -1) zoning district. Full-sized site plans are available for public viewing in the Clerk of the Council Office. Approval of this item supports the City's efforts to meet Goal No. 3 (objective No. 2 (create new opportunities for business /job growth development through new General Plan and Zoning Ordinance policies), 31A-1 f + YL :++ Itill Mwilmalumpi Conditional Use Permit No. 2015 -08 June 2, 2015 Page 2 FISCAL IMPACT There Is no fiscal impact associated with this action. Vince Fregoso,J?. -' Interim Executive Rirector Planning & Building Agency AN,kg An1\wp 01 \CQ \QUR16•08 Summit Collage Exhibit: A. Planning Commission Staff Report 31A-2 REQUEST IF OR Nanning Cornirrflssi on Action PLAN°aiNII NG COMMISSION MEETING IOA'If "Ec MAY 11, 2015 Ti rL.E: PUBLIC HEARING — FILED BY SUMMIT COLLEGE FOR CONDITIONAL USE PERMIT NO. 2015 -08 TO ALLOW A TRADE SCHOOL AT 1639 EAST EDINGER AVENUE, UNIT A {STRATEGIC PLAN NO. 3,2) Prepared h.,y Ann Hsin -An Ni PLANNING CaOMYWNR, ";aSIO N SECRETARY APPROVED C:7 As Rocommernd d 1.3 As Amended 0 Set Public; Hearing Fcar DENIED CJ Apphc.jnt'er F,eque.,t S,ta'ff Recommendafion C C„)rr FIIseUE;D,ro �\ 99 Interim Exe tative er:;for Acting Planning Manager — ,,,__._.. --- ...........— ...--- .._..._. RECOMMENDED ACTION Adopt a resolution approving Conditional Use Permit No. 2015 -08 as conditioned. Request of Applicant Jay Murvine, owner of Summit College, is requesting approval of a conditional use permit to allow a trade school at 1639 East Edinger Avenue, Unit A. Pursuant to Section 41- 472.5(d) of the Santa Ana Municipal Code (SAMC), trade schools providing instructions in the operation of heavy equipment or machinery normally associated with manufacturing operations such as woodworking or machine shops require the approval of a conditional use permit in the M1 (Light Industrial) zoning district. Project Location and Site Description The subject site is 2.3 acres in size and is located on the north side of Edinger Avenue between Lyon Street and Grand Avenue. The parcel contains two single -story industrial buildings. Building 1 contains 23,100 square feet of floor area that is partially occupied by a 6,600 square foot lawn mower shop. Building 2 contains 5,000 square feet of warehouse use. The site is surrounded by Century High School to the north and industrial uses to the south, east and west (Exhibits 1, 2 and 3). Project Description Summit College is a trade school that provides various vocational training in the Counties of Orange and San Bernardino. Summit College is proposing to occupy 16,500 square feet of floor area which is currently vacant to provide instructions for HVAC and welding. In order to accommodate the proposed use, minimal tenant improvements to the building interior and exterior are proposed. Tenant improvements will be made in order to provide a front lobby, administration area /office, three classrooms, a metal fabrication and shop area, and a break room. EXHIBIT A 31A-3 Conditional Use Permit No. 2015 -08 May 11, 2015 Page 2 There are a total of 145 parking spaces provided for the site. No modifications are proposed to the parking area as part of the Summit College project (Exhibits 4 and 5). Proiect Background Summit College was founded in 1991 in Colton, California. A second campus was opened in Anaheim, Orange County in 2003. Summit College offers adult learners the skills and technological knowledge in various vocational careers such as medical /dental assistant, licensed vocational nurse, optical dispensing technician, HVAC and welding. The subject building was constructed in 1965. The building has two tenant spaces that have been occupied by a variety of industrial warehouse, manufacturing and wholesale uses since it was constructed. General Plan and Zonina Consistenc The General Plan land use designation for the site is Industrial (IND). Industrial land -use districts are those areas of the City which are primarily developed with manufacturing and industrial uses. Additionally, these districts allow non - industrial uses that provide support services to the industrial base or that are more compatible in an industrial setting. The project site with the proposed use is consistent with the Industrial General Plan land use designation. The zoning for the site is Light Industrial (M1). The project meets the City's minimum development standards for the M1 zoning district relating to site design, parking and landscaping. A trade school is a permitted use subject to the approval of a conditional use permit in the M1 zone. Therefore, the proposed project is consistent with the zoning designation. Project Analysis Conditional use permit requests are governed by Section 41 -638 of the SAMC. Conditional use permit requests may be granted when it can be shown that the following can be established: That the proposed use will provide a service or facility which will contribute to the general well being of the neighborhood or community. That the proposed use will not, under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. That the proposed use will not adversely affect the present economic stability or future economic development of properties surrounding the area, 31A-4 Conditional Use Permit No. 2015 -08 May 11, 2015 Page 3 That the proposed use will comply with the regulations and conditions specified in Chapter 41 for such use. • That the proposed use will not adversely affect the General Plan of the city or any specific plan applicable to the area of the proposed use. If these findings can be made, then it is appropriate to grant the conditional use permit. Conversely, the inability to make these findings would result in a denial. Using this information staff has prepared the following analysis, which, in turn forms the basis for the recommendation contained in this report. In analyzing the conditional use permit request, staff believes that the following findings of fact warrant approval of the conditional use permit. The proposed trade school meets all of the requirements specified in the Light Industrial (M -1) zoning district relating to the proposed use. The subject property is in compliance with the development standards for the M -1 zone, including setbacks, landscaping and parking. Parking for trade school is one space per every 40 square feet of classroom floor area. A total of 94 spaces are required and 145 spaces will be provided for the site. Additionally, appropriate conditions of approval have been included for this project that will ensure it remains in compliance with the provisions of the zoning district and does not become an attractive nuisance or disrupt the surrounding industrial uses found in the area. The proposed trade school at this location supports several General Plan Goals and Policies, including Land Use Element Goal 1, which promotes the balance of land uses to address basic community needs; Goal 2, which promotes land uses that enhance the economic viability of the City; and, Goal 3, which aims to allow uses that preserve and improve the character and integrity of neighborhoods, including both the adjacent industrial and residential neighborhoods. This project will provide a use that will assist in diversifying the range of services available to residents of Santa Ana. The proposed Summit College /trade school will provide a service to the community. The proposed trade school is a use that will support the adjacent industrial and residential uses in the area and will assist in diversifying the range of educational opportunities available to those working or residing in the city. Further, the proposed trade school is best suited within a larger industrial building that is typically found in the City's industrial zoning districts. • The proposed Summit College /trade school will not be detrimental to persons residing or working in the vicinity because the trade school will operate within a completely enclosed building, thereby minimizing potential impacts, such as noise, on the surrounding tenants. Additionally, conditions of approval have been incorporated into the project approvals to minimize impacts from occurring on the premises. 31A-5 Conditional Use Permit No. 2015 -08 May 11, 2015 Page 4 • The proposed Summit College /trade school will not adversely affect the economic stability of the area. The proposed trade school will result in a positive addition to the surrounding area by providing educational opportunities, promoting job skills training, and will complement and improve the economic viability of the area as the use will reoccupy a vacant industrial building, thereby reducing the vacancy rate of the area and identifying the area as a stable location for economic investment. • The proposed Summit College /trade school will be in compliance with all applicable regulations and provisions of Chapter 41 of the Santa Ana Municipal Code and all other provisions that are applicable to a trade school. • The proposed Summit College /trade school will not adversely affect the General Plan. The proposed trade school at this location supports several General Plan Goals and Policies, including Land Use Element Goal 1, which promotes the balance of land uses to address basic community needs; Goal 2, which promotes land uses that enhance the economic viability of the City; and, Goal 3, which aims to allow uses that preserve and improve the character and integrity of neighborhoods, including both the adjacent industrial and residential neighborhoods. This project will provide a use that will assist in diversifying the range of services available to residents of Santa Ana. Land Use Element Policy 2.8 promotes the rehabilitation of commercial properties and encourages increase levels of capital investment. The proposed trade school use will involve interior improvements of a vacant tenant space representing increased levels of capital investment in the property. The re- tenanting of a vacant space with a viable business further supports the rehabilitation of this property. Land Use Element Policy 5.4 Supports land uses which are consistent with the Land Use Plan of the Land Use Element. The M1 zoning district allows trade schools subject to a conditional use permit, making the proposed use consistent with the zoning and the Land Use Plan of the Land Use Element. Land Use Element Policy 5.5 encourages development which is compatible with and supportive of surrounding land uses. The addition of a trade school will provide additional educational opportunities for the surrounding businesses and residents. Public Notification The project site is not located within any boundaries of a Neighborhood Association. The project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners and occupants within 500 feet of the project site. At the time of this printing, no correspondence, by phone, written or electronic has been received from any members of the public. CEQA Compliance In accordance with the California Environmental Quality Act the recommended action is exempt from further review per Section 15301. This Class 1 exemption allows the licensing of existing facilities with no expansion of the existing use. Categorical Exemption Environmental Review No. 2014 -98 will be filed for this project. 31A-6 Conditional Use Permit No. 2015 -08 May 11, 2015 Page 5 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal No. 3 Economic Development, Objective No. 2 (create new opportunities for business /job growth and encourage private development through new General Plan and Zoning Ordinance policies). Conclusion Based on the analysis provided within this report, staff recommends that the Planning Commission approve Conditional Use Permit No. 2015 -08 as conditioned. t Ann H. Ni Associate Planner AN:jm AnAwp51 \plancommMU P 15 -08.Su mm i tcollege. pc Attachments: Exhibit 1 — Vicinity Map Exhibit 2 — Land Use Map Exhibit 3 — Site Photo Exhibit 4 — Site Plan Exhibit 5 — Floor Plan 31A-7 Al GENERAL AGI4ICU El'URAL C -SM SOU I MAIN SIREBT COMMERCIAL DISTRIC I PD PLANNED DEVELOPMENT -B PARKING MUDIFICATION -P FLOOR AREA RATIO PRD PLANNED RESIDENTIAL DEVELOPMENT Cl COMMUNITY COMMERCIAL GC GOVERNIMEN T GEN I' ER RI SINGLE-FAMILY RESI PENCE F ME COMMUNITY COMMERCIAL MUSEUM DISTRICT Ml LIGHT INDUSTRIAL. R2 TWO FAMILY RESIDENCE C2 GENERAL COMMERCIAL M2 HEAVY INDUS' TRIAL RE MULTIPLE - GAMILY RESIDENCE L3 CENTRAL BUSINESS MO MILITARY OPERATION S 0 SUBURBAN APARTMENT C3 -A CENTRAL BUSINESS ARTS PSWILLAGE O OPEN SPACE RE RESIDENTIAL ESTATE CA PLANNED SHOPPING CENTER OZ OVERLAY ZONE SD SPECIFIC DEVELOPMENT CS ARIERIALCOMMERCML V PROFESSIONAL SP SPECIFIC PLAN CR COMMERCIAL RESIDENTIAL P(J) PLANNED COMMUNITY DEVELOPMENT CUP 2015 -08 SUMMIT COLLEGE JE,^ 1639 EAST EDINGER AVENUE, #A _ --500 FEET I "= 1000 FEET P L A N N I N G A N D B U I L D I N G A G E N C Y VICINITY MAP EXHIBIT 1 31A-8 H I G H S C H O O L DT A L aY�?�ir w w I N D U S T R I A L I N D U S T R I A L I N D U T I A L E D I N G E R AVENUE I S T R I A L C O M M E R C I A L Z _ O --T } w CUP 2015 -08 SUMMIT COLLEGE t, 1639 EAST EDINGER AVENUE, #A P L A N N I N 6 A N D B U I L D I N G A 6 E N C Y LAND USE MAP EXHIBIT 2 31A-9 D U I N D U S T R I A L CUP 2015 -08 SUMMIT COLLEGE t, 1639 EAST EDINGER AVENUE, #A P L A N N I N 6 A N D B U I L D I N G A 6 E N C Y LAND USE MAP EXHIBIT 2 31A-9 Exhibit 3 Site Photo 31A -10 NOUDnui5N0] 003 030N31NI ION - A3N0 S3SOdUnd N91S30 AUVNI Wll3Ud NO N01S30 ]I-LVW3HJS 34H i139N103 cv -ullf 4 z 0 LLJ v zT > N W ` N J Ol J U O U O M U O W U C C c-I Z) W (/) C6 Q v 7 V1 O d--+ m vi Q U U a`i uu � fD 16 < Ln w � w c N rn ns U � Ln ,ioe �ea,nao� a �� 7 w -e k e e - -� JL'JLLJL -JL- L✓I -I -1L]a IIJL]ui1LGLJ LJ m e e3 to a a x e v _ S ❑ � 5 Y f i 4 d I a i,e s CGCCCLE,11-H0CCCCE0CCI o- a 34H i139N103 cv -ullf 4 z 0 LLJ v zT > N W ` N J Ol J U O U O M U O W U C C c-I Z) W (/) C6 Q v 7 V1 O d--+ m vi Q U U a`i uu � fD 16 < Ln w � w c N rn ns U � Ln ,ioe �ea,nao� a �� 7 NOIll OH15NOJ H03 33ONRNI lON - AINO S3SOdHOd N91S30 AHVNIWI138d HOd N91530 711VW3HJS I 3 C� o s a L° � s v_ _ s s a u al. a asy x iM d I II le, ux I❑ die € E L.. J —J iE L - n l E } Qm € °a c s � 1—L x -J r. T_T —ol I 3 C� o s a L° i - k ^'I 1 Irl F_ v -IR Of, AZ - �>,yF r i e I ea- a wall seal UJ a) CI > N LU ` N J Cr) J o u U C U a-1 O S m O 5G W U In 00 N c f0 Q Y L In 0 O v N p a' T LL U u n 4 I Q w C N Ilt Ix vi s al. iM d I II le, ux I❑ die L.. J —J L - n l E } °a I J � 1—L x -J r. T_T —ol d tly ° o L - - J i - k ^'I 1 Irl F_ v -IR Of, AZ - �>,yF r i e I ea- a wall seal UJ a) CI > N LU ` N J Cr) J o u U C U a-1 O S m O 5G W U In 00 N c f0 Q Y L In 0 O v N p a' T LL U u n 4 I Q w C N Ilt Ix vi LS 5.4.15 RESOLUTION NO. 2015 -17 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING CONDITIONAL USE PERMIT NO. 2015 -08 AS CONDITIONED TO ALLOW A TRADE SCHOOL IN THE M1 (LIGHT INDUSTRIAL) ZONING DISTRICT FOR THE PROPERTY LOCATED AT 1639 EAST EDINGER AVENUE, UNIT A BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Planning Commission of the City of Santa Ana hereby finds, determines and declares as follows: A. The applicant is requesting approval of Conditional Use Permit No. 2015- 08 to allow Summit College to occupy the property located at1639 East Edinger Avenue, Unit A, and use such space to provide instruction for heating, ventilation, air conditioning and welding in the M1 (Light Industrial) zoning district. B. Conditional Use Permit No. 2015 -08 came before the Planning Commission of the City of Santa Ana for a duly noticed public hearing on May 11, 2015. C. Pursuant to Santa Ana Municipal Code Section 41- 472.5(d) trade schools providing instruction in the operation of heavy equipment or machinery normally associated with manufacturing operations such as woodworking or machine shops require the approval of a conditional use permit in the M1 (Light Industrial) zoning district. D. Santa Ana Municipal Code Section 41- 638(a)(1) authorizes the Planning Commission to grant a conditional use permit upon making certain findings. 1. The proposed use will provide a service or facility, which will contribute to the general well being of the neighborhood or the community. The proposed Summit College /trade school will provide a service to the community. The proposed trade school is a use that will support the adjacent industrial and residential uses in the area and will assist in diversifying the range of educational opportunities available to those working or residing in the south and west sections of the city. Further, the proposed trade school is best suited within a larger industrial building that is typically found in the City's industrial zoning districts. Resolution No. 2015 -17 31A-13 Page 1 of 4 2. The proposed use will not, under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The proposed Summit College /trade school will not be detrimental to persons residing or working in the vicinity because the trade school will operate within a completely enclosed building, thereby minimizing potential impacts, such as noise, on the surrounding tenants. Additionally, conditions of approval have been incorporated into the project approvals to minimize impacts from occurring on the premises. 3. The proposed use will not adversely affect the present economic stability or future economic development of properties in the surrounding area. The proposed Summit College /trade school will not adversely affect the economic stability of the area. The proposed trade school will result in a positive addition to the surrounding area by providing educational opportunities, promoting job skills training and will complement and improve the economic viability of the area as the use will reoccupy a vacant industrial building, thereby reducing the vacancy rate of the area and identifying the area as a stable location for economic investment. 4. The proposed use will comply with the regulations and conditions specified in Chapter 41 for such use. The proposed Summit College /trade school will be in compliance with all applicable regulations and provisions of Chapter 41 of the Santa Ana Municipal Code and all other provisions that are applicable to a trade school. 5. The proposed use will not adversely affect the General Plan or any specific plan of the City. The proposed Summit College /trade school will not adversely affect the General Plan. The proposed trade school at this location supports several General Plan Goals and Policies, including Land Use Element Goal 1, which promotes the balance of land uses to address basic community needs; Goal 2, which promotes land uses that enhance the economic viability of the City; and, Goal 3, which aims to allow uses that preserve and improve the character and integrity of neighborhoods, including both the adjacent industrial and residential neighborhoods. This project will provide a use that will assist in diversifying the range of services available to residents of Santa Ana. Land Resolution No. 2015 -17 31A-14 Page 2 of 4 Use Element Policy 2.8 promotes the rehabilitation of commercial properties and encourages increase levels of capital investment. The proposed trade school use will involve interior improvements of a vacant tenant space representing increased levels of capital investment in the property. The re- tenanting of a vacant space with a viable business further supports the rehabilitation of this property. Land Use Element Policy 5.4 Supports land uses which are consistent with the Land Use Plan of the Land Use Element. The M1 zoning district allows trade schools subject to a conditional use permit, making the proposed use consistent with the zoning and the Land Use Plan of the Land Use Element. Land Use Element Policy 5.5 encourages development which is compatible with and supportive of surrounding land uses. The addition of a trade school will provide additional educational opportunities for the surrounding businesses and residents. Section 2. In accordance with the California Environmental Quality Act, the recommended action is exempt from further review per Section 15301. This Class 1 exemption allows the licensing of existing facilities with no expansion of the existing use. Categorical Exemption Environmental Review No. 2014 -98 will be filed for this project. Section 3. The Planning Commission of the City of Santa Ana, after conducting the public hearing, hereby approves for the property located at 1639 E. Edinger Avenue, Unit A, as conditioned in Exhibit "A" attached hereto and incorporated herein, to allow a trade school use in the M1 Light Industrial zoning district. This decision is based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Request for Planning Commission Action dated May 11, 2015, and exhibits attached thereto; and the public testimony, all of which are incorporated herein by this reference. Resolution No. 2015 -17 31A-15 Page 3 of 4 ADOPTED this 11th day of May, 2015 by the following vote: AYES: Commissioners: Bacerra, Bauer, Gartner, Mill, Nalle, Verino (6) NOES: Commissioners: None (0) ABSENT: Commissioners: Alderete (1) ABSTENTIONS: Commissioners: None (0) James Gartner Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Lisa Storck Assistant City Attorney CERTIFICATE OF ATTESTATION AND ORIGINALITY I, KAREN GERARDO, Planning Commission Secretary, do hereby attest to and certify the attached Resolution No. 2015 -17 to be the original resolution adopted by the Planning Commission of the City of Santa Ana on May 11, 2015 Date: Planning Commission Secretary City of Santa Ana Resolution No. 2015 -17 31A-16 Page 4 of 4 EXHIBIT A Conditions for Approval Conditional Use Permit No. 2015 -08 is approved subject to compliance, to the reasonable satisfaction of the Planning Manager, with all applicable sections of the Santa Ana Municipal Code, the California Administrative Code, the California Building Standards Code and all other applicable regulations. The applicant must comply in full with each and every condition listed below rip or to exercising the rights conferred by this conditional use permit. The applicant must remain in compliance with all conditions listed below throughout the life of the conditional use permit. Failure to comply with each and every condition may result in the revocation of the conditional use permit. A. Planning Division 1. All proposed site improvements must conform to the Site Plan Review approval of DP No. 2014 -42 and the staff report exhibits. 2. Any amendment to this conditional use permit must be submitted to the Planning Division and Police Department for review. At that time, staff will determine if administrative relief is available or the conditional use permit must be amended. 3. Prior to approval of Certificate of Occupancy, all on -site improvements shall be made in accordance with the submitted plans. 4. Landscaping shall be maintained in compliance with the submitted plan. Any modifications to this plan shall be submitted to the Planning Division for review and subject to the approval of the Planning Manager. 5. The hours of operation shall be limited to Monday thru Friday from 7:30 a.m. to 10:30 p.m., three shifts per day. 6. The maximum number of students per shift shall be 50. 7. There shall be a minimum 30- minute break between shifts /classes. 8. All instruction shall be conducted within the building. 9. Trade school instruction is limited to HVAC and welding at this location. 31A -17 31A -18 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: REGIONAL PLANNED SIGN PROGRAM NO. 2014 -01 AT WESTFIELD MAINPLACE AT 2800 NORTH MAIN STREET — GREGG BERWIN, APPLICANT (STRATEGIC PLAN NO. 3,2) CITY MANAGER [ «Zt �,TF11 ffAq L01j1J CLERK OF COUNCIL USE ONLY: -t• r ❑ As Recommended ❑ As Amended ❑ Ordinance on 1st Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Receive and file the staff report approving Regional Planned Sign Program No. 2014 -01 as conditioned. PLANNING COMMISSION ACTION At its regular meeting on May 11, 2015 by a vote of 6:0 (Alderete absent), the Planning Commission adopted a resolution approving Regional Planned Sign Program No. 2014 -01 with a nominal modification to Condition No. 04 (clarified the five - percent requirement for public messages on digital advertising displays) and the addition of Condition No. 13 (to require the words "Santa Ana" on all vehicle entry monument signs) as outlined in the attached staff report (Exhibit A). DISCUSSION Gregg Berwin, representing Westfield MainPlace, is requesting approval of a comprehensive regional planned sign program at 2800 North Main Street pursuant to Section 41 -885 of the Santa Ana Municipal Code (SAMC). Specifically, the applicant is requesting approval of a variety of wall, freestanding, pylon, digital, and mimetic signs at the existing regional shopping center. These signs are intended to display or advertise stores or products sold on site. Full -sized plans are available for public viewing in the Clerk of the Council Office. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal No. 3 Economic Development, Objective No. 2 (create new opportunities for business /job growth and encourage private development through new General Plan and Zoning Ordinance policies). 31 B -1 Regional Planned Sign Program No. 2014 -01 June 2, 2015 Page 2 FISCAL IMPACT There is no fiscal impact associated with this action. Vince Fregoso; ALQP-- Interim Executive Director Planning & Building Agency AP:kg ap\M: Reports \Staff Reports for CC \RSPG14 -01 Westfield MalnPlace Signage.cc Exhibit: A. Planning Commission Staff Report 31 B -2 PlIan i (" rrirr'tl soo n Acflon PLANNING COMMISSION MEETING DATE MAY 11, 2015 fl "t'I_E: PUBLIC HEARING — FILED BY GREGG BERWIN TO ALLOW REGIONAL PLANNED SIGN PROGRAM NO. 2014 -01 AT WESTFIELD MAINPLACE AT 2800 NORTH MAIN STREET (STRATEGIC PLAN NO. 3,2) Prepared by Ali rector RECOMMENDED Aurm PI ANNING COMMISSION SECRETARY APPROVED A As Recornmei7ded I I As.+Amended El Scat Public Ho wing Far DENIED f::l Appliranf's, Request EI Staff Rer. ;orrunendration LSO f INUED I() Acting Ellranning Manager Adopt a resolution approving Regional Planned Sign Program No. 2014 -01 as conditioned. Request of the Applicant Gregg Berwin, representing Westfield MainPlace, is requesting approval of a comprehensive regional planned sign program at 2800 North Main Street pursuant to Section 41 -885 of the Santa Ana Municipal Code (SAMC). Specifically, the applicant is requesting approval of a variety of wall, freestanding, pylon, digital, and mimetic signs at the existing regional shopping center. Project Location and Site Description The project site is approximately 52 -acres in size and contains a multi - tenant regional mall known as Westfield MainPlace that is located at the northwest corner of North Main Street and MainPlace Drive. The site is anchored by JC Penney, Macy's, and Nordstrom department stores and contains numerous retail and eating establishments. The proposed regional planned sign program will contain a variety of signage types that will be installed throughout the site and on the mall buildings. Westfield MainPlace contains approximately 1,128,000 square feet of tenant space and was significantly remodeled and expanded in 1987. Mall tenants currently share 4,768 parking spaces provided in a combination of surface parking lots and parking structures. The site is surrounded by the Garden Grove (State Route 22) Freeway to the north, professional and administrative office uses to the south, commercial and residential uses within the City Place development to the east, and the Santa Ana (Interstate 5) Freeway to the west (Exhibits 1, 2 and 3). 31 B -3 Regional Planed Sign Program No. 2014 -01 May 11, 2015 Page 2 Project Description The applicant is proposing to construct a variety of signs in several distinct categories: wall, freestanding, pylon, digital, and mimetic sign types at Westfield MainPlace. These signs are intended to display or advertise stores or products sold on site. A combination of wall signs are proposed to advertise the anchor tenants at the site, including JC Penney, Macy's, and Nordstrom, as well as the Picture Show cinemas and other prominent interior tenants. Other wall signs colloquially referred to as "lifestyle signs" will display stores or products sold at the mall. The proposed freestanding signs will be located along Main Street and Main Place Drive and will contain sign panels for major tenants and department stores, restaurants, and directional purposes. In addition to the wall and freestanding signs, the applicant proposes to construct four pylon signs: three along the Santa Ana (1 -5) Freeway and one along the Garden Grove (SR -22) Freeway. Among the three Santa Ana Freeway signs, two are proposed to be two -sided static displays and one is proposed to be two -sided digital. The digital pylon will contain panels advertising major tenants, a time and temperature display, and a Westfield MainPlace Santa Ana sign. The proposed two -sided digital pylon sign along the Garden Grove Freeway will be similarly designed, with the exception of an additional, smaller digital panel to advertise current film and show times at the Picture Show cinemas. All pylons, static and digital, are proposed to be 80 feet tall. The proposed digital signs will utilize LED lighting, with both automatic and manual dimming capabilities part of the sign function. The sign will also incorporate a minimum of five percent of the display time (minirnum of three minutes per hour) to the City for public service announcements, warning messages or other similar messages as requested by the City. Finally, the applicant is proposing a mimetic sign for Round 1 Entertainment, a bowling and family entertainment venue located on the ground floor of the former Men's Macy's building. This mimetic sign will take the form of a 17 -foot tall bowling pin, which complements the logo and advertises the services offered by Round 1 Entertainment. The mimetic sign is proposed to be located adjacent to the eastern (primary) entrance to Round 1 Entertainment (Exhibit 4). Project Background Since 2012, Westfield has carried out numerous tenant and fagade improvements for multiple new restaurants at MainPlace mall. These improvements have reshaped the traditional mall experience, establishing stores that are accessible from both within the existing mall's interior corridor and from outside entrances that are intended to resemble individual storefronts. Some of these recent improvements include restaurants located near Macy's and JC Penney (Saigon de Pho, Genki Sushi, Boudin, and Johnny Rocket's), on the west side of the mall (Blaze Pizza and Dog Haus), and restaurants and stores in the former Men's Macy's building (Round 1 Entertainment, Panini Cafe, Ashley Furniture, 24 Hour Fitness, Lucille's, and Wokcano). The subject application for a regional planned sign program will create opportunities for additional marketing of these establishments and stores and products sold on the entire mall site. 31 B -4 Regional Planed Sign Program No. 2014 -01 May 11, 2015 Page 3 In March 2014, the City Council adopted Ordinance No. NS -2861. This ordinance amended standards for on- premise signage, creating provisions that allow certain commercial centers and attractions to apply for regional planned sign programs containing unique signage, including digital displays, on the subject premises. The ordinance also requires that the regional planned sign programs be reviewed by the Planning Commission. General Plan and Zoning Analysis The General Plan land use designation for the subject site is District Center (DC). District Center land use districts provide highly visible and accessible commercial development along the City's arterial transportation corridors and provide important neighborhood facilities and services, such as this regional commercial center. The project site is consistent with this General Plan land use designation. The subject site is located within the General Commercial (C -2) zoning district. The C -2 zoning district allows for retail and service uses such as regional malls with on- premise signage, making the proposed use consistent with the zoning designation. Project Analysis Regional planned sign program requests are governed by Section 41 -885 of the SAMC. Regional planned sign program requests may be granted when it can be shown that the following can be established: ® The scale and intensity of the proposed signage is consistent and harmonious with surrounding land uses and does not create conditions that could contribute to visual or physical blight intrusion or similar incompatibilities. a The location of the proposed signage will not contribute towards a hazardous environment for pedestrians, cyclists or motorists on City streets or freeways. e The proposed signage is compatible with the scale, intensity, and site development characteristics on which it is proposed, which may be determined by height of existing or proposed buildings on -site, the quantity of freestanding buildings, facades, and street frontages, the scale of buildings as they relate to pedestrian and vehicular access surrounding land uses and transportation corridors; visibility from streets, highways, pedestrian areas, rail corridors bikeways other transportation routes, parks, and other public, spaces; architecture color(s), material( s), illumination, and other site characteristics; the nature of business activities conducted on -site; and visibility from any property used or zoned for residential purposes. 31 B -5 Regional Planed Sign Program No. 2014 -01 May 11, 2015 Page 4 If these findings can be made, then it is appropriate to grant the regional planned sign program permit. Conversely, the inability to make these findings would result in a denial. Using this information staff has prepared the following analysis, which, in turn forms the basis for the recommendation contained in this report. The new ordinance approved in 2014 requires applications for regional planned sign program be reviewed in a manner consistent with conditional use permits, as detailed in Sections 41 -633 through 41 -651 of the SAMC. The ordinance also contains findings of fact for planned sign programs, which are intended to ensure that the scale and intensity of the proposed signage is consistent with surrounding land uses, that the location of the proposed signage will not create a hazardous environment for those on City streets or nearby freeways, and that the proposed signage is compatible with the scale, intensity, and site development characteristics. Further, the ordinance contains provisions for electronic message displays ( "digital signs ") in planned sign programs for regional commercial centers and regional attractions. The review of these digital signs is intended to establish baseline conditions for all electronic message displays that would protect the health, safety, and welfare of those within viewing distance of such signage while also allowing flexibility in digital technology as it advances over time. Staff review of the proposed regional planned sign program indicates that the proposed signage and the digital reader board technology are consistent with the provisions of the ordinance. First, the Westfield MainPlace site is eligible to apply for an electronic sign as it meets the definition of a regional commercial center. Second, the proposed signage will comply with the conditions imposed on electronic message display signs, including provisions that the sign: be oriented to minimize visual and light emitting intrusion onto residentially zoned or used properties, produce a maximum light level of 0.3 foot - candles over ambient light levels, incorporate a means to ensure flexibility in reducing light levels upon request by the City, and provide a means of limiting excessive light or glare and have automatic diming capabilities. Third, the digital sign copy will also be restricted to change only through an immediate transition of the message that does not have the appearance of moving text or images, shall not use flashing, intermittent or moving lights or produce the optical illusion of movement, and shall be on display for a minimum of eight seconds. Fourth, the two proposed digital signs will not be located within 50 feet of a traffic signal or sign, or at a location that would not maintain safe conditions for motorists, pedestrians or cyclists as determined by the Public Works Agency. Finally, a minimum of five percent of the display time (three minutes per hour) will be allocated for public service announcements or warning signs as requested and provided by the City. In analyzing the regional planned sign program request, staff believes that the following findings of fact warrant approval of the regional planned sign program. MEW Regional Planed Sign Program No. 2014 -01 May 11, 2015 Page 5 The proposed signage contained within the regional planned sign program is designed to be consistent and harmonious with the surrounding commercial land uses and will not contribute to visual or physical blight. The location and height of the signs are needed due to the orientation of the site toward the Santa Ana and Garden Grove freeways. Both freeways' development, with a combination of at -grade and below -grade configurations, limits visibility of the MainPlace mall. Additional signage opportunities will maximize view of the site for pedestrians and cyclists on City streets and for motorists on adjacent freeways. Further, signage will be oriented toward traffic on the freeways, streets, and on -site travel lanes, which will minimize light impacts on residential uses located across the freeways and at City Place across Main Street. The digital signs will incorporate the latest technologies that will minimize light intrusion into neighborhoods, including automatic and manual dimmers that will regulate the lighting levels that may spill into adjacent uses. m The proposed signs will be located on private property that is adjacent to two freeways (Interstate 5 and State Route 22), as well as major local arterials (Broadway and Main Street). The signs are designed to be in scale with the surrounding streetscape, which will minimize the potential for creating a hazardous environment for pedestrians, cyclists or motorist travelling in the immediate vicinity where the signs are visible. The proposed signage will be compatible with the scale and site development characteristics on which they are proposed as the signs will be placed in strategic locations intended to maximize visibility of the mall, which is the intended audience for the signs. The 80 -foot height of the pylon and digital signs will allow the signs to be visible from local freeways whose viewships are limited by overcrossings, significantly wide rights -of -way, and below -grade configurations. Further, the proposed signage, including the digital reader board signs, are an appropriate means of advertising the multitude of stores and products sold at the regional commercial center. Finally, the proposed signs will be architecturally compatible with one another and with the buildings found at Westfield MainPlace. Public Notification The project site is not located within the boundaries of an established Neighborhood Association. However, staff contacted the presidents of the nearby Fisher Park, Morrison /Eldridge Park, and Park Santiago neighborhood associations to inform them of the project and answer any questions related to the proposed project. The contact person for the Fisher Park Neighborhood Association inquired about the location and quantity of the proposed signs. Staff emailed the contact person two site plans and a view rendering of the pylon signs to provide further clarification. Moreover, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter, and mailed notices were sent to all property owners and tenants within 500 feet of the project site. At the time of this printing, no correspondence, by phone, written, or electronic, had been received from any members of the public. 31 B -7 Regional Planed Sign Program No. 2014 -01 May 11, 2015 Page 6 CEQA Analvsis In accordance with the California Environmental Quality Act, the proposed project is exempt from further review pursuant to Sections 15303 and 15311. Section 15303 applies to construction of small structures, and Section 15311 applies to structures accessory to a commercial use, with the proposed on- premise signs serving as minor structures that are accessory to the primary regional commercial center use. Categorical Exemption Environmental Review No. 2015 -36 will be filed for this project. Strategic Plan Alignment Approval of this item supports the City's efforts to meet Goal No. 3 Economic Development, Objective No. 2 (create new opportunities for business /job growth and encourage private development through new General Plan and Zoning Ordinance policies). Conclusion Based on the analysis provided within this report, staff recommends that the Planning Commission approve Regional Planned Sign Program No. 2014 -01 as conditioned. Ali Pezeshkpour Assistant Planner I AP:jm Ap1M. \Reports \Staff Reports for PC\RSPG 2014 -0 1 MainPlace Signs 2800 N Main.pc. Attachments: Exhibit 1 — General Vicinity Map Exhibit 2 — Land Use Map Exhibit 3 — Site Photograph Exhibit 4 — Regional Planned Sign Program MWOO Al GEtl8 LAGP WEOJRALr (N CGAAMEPJALRSOWOAL m SNG FAM LYI H001nk 8 RwNGMCOIFlualm Cr.', CCAA PAOITp3JiE R2 PAO FAMILY FS30 CE CS%i CUMM&UALS)UNMAIN Mi Ui MN01JSRAL P1 MULIIREDENSWKIULnRE ,t C NIU ONWMM6 AL M2 HFAWIND lsmL FAMILYF EDUV, CbMD C M. 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O LW z 2 19 31 B-73 NW QQ Fa (D 0 Z Z LU U a- 91 N y > LL- LO N (D 4- V) c c E O p 31 B -74 a Z D 0 v Z E 2 31 B-75 gz tL O 9 NW uz R Z Z rd LLJ U CL CQ 19 0 z n 0 R 31 B-76 21 " 1 9 L-U O 0, wz Nw u Z R 0 Z 0 O Z Z U IL z CQ C) z D 0 0 z E 0 LU w 31 B-77 / \ \\ 0 z 0 ■ O�, uz Fg7 0 z u LL CL z I D z w uj 31 B-78 \ � z =1 0 R T 0 ■ LLJ 7 Q DC) Z R 0 z z r) w u CL z I LS 5.12.15 RESOLUTION NO. 2015 -16 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING REGIONAL PLANNED SIGN PROGRAM NO. 2014 -01 AS CONDITIONED TO APPROVE THE COMPREHENSIVE REGIONAL PLANNED SIGN PROGRAM FOR WESTFIELD MAINPLACE LOCATED AT 2800 NORTH MAIN STREET BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Planning Commission of the City of Santa Ana hereby finds, determines and declares as follows: A. The applicant is requesting approval of Regional Planned Sign Program No. 2014 -01 as conditioned to allow the construction of a variety of wall, freestanding, pylon, digital, and mimetic signs at the existing Westfield MainPlace which is a "regional commercial center" per Santa Ana Municipal Code Section 41.885 (a)(1). The proposed regional planned sign program will contain a variety of signage types that will be installed throughout the site and on the mall buildings. B. Santa Ana Municipal Code Section 41 -885 requires a regional planned sign program to be approved by the Planning Commission. C. On May 11, 2015, the Planning Commission held a duly noticed public hearing regarding Regional Planned Sign Program No. 2014 -01. D. The Planning Commission determines that the following findings, which must be established in order to grant this Regional Planned Sign Program pursuant to Santa Ana Municipal Code Section 41 -885, have been established for Regional Planned Sign Program No. 2014 -01 to allow for the variety of wall, freestanding, pylon, digital, and mimetic signs at the existing regional shopping center: 1. The scale and intensity of the proposed signage is consistent and harmonious with surrounding land uses and does not create conditions that could contribute to visual or physical blight intrusion or similar incompatibilities. The proposed signage contained within the regional planned sign program is designed to be consistent and harmonious with the surrounding commercial land uses and will not contribute to visual or physical blight. The location and height of the signs are needed due to the orientation of the Resolution No. 2015 -16 31 B -79 Page 1 of 6 site toward the Santa Ana and Garden Grove freeways. Both freeways' development, with a combination of at -grade and below -grade configurations, limits visibility of the Westfield MainPlace mall. Additional signage opportunities will maximize view of the site for pedestrians and cyclists on City streets and for motorists on adjacent freeways. Further, signage will be oriented toward traffic on the freeways, streets, and on -site travel lanes, which will minimize light impacts on residential uses located across the freeways and at City Place across Main Street. The digital signs will incorporate the latest technologies that will minimize light intrusion into neighborhoods, including automatic and manual dimmers that will regulate the lighting levels that may spill into adjacent uses. 2. The location of the proposed signage will not contribute towards a hazardous environment for pedestrians, cyclists or motorists on City streets or freeways. The proposed signs will be located on private property that is adjacent to two freeways (Interstate 5 and State Route 22), as well as major local arterials (Broadway and Main Street). The signs are designed to be in scale with the surrounding streetscape, which will minimize the potential for creating a hazardous environment for pedestrians, cyclists or motorist travelling in the immediate vicinity where the signs are visible. 3. The proposed signage is compatible with the scale, intensity, and site development characteristics on which it is proposed, which may be determined by height of existing or proposed buildings on -site; the quantity of freestanding buildings, facades, and street frontages; scale of buildings as they relate to pedestrian and vehicular access surrounding land uses and transportation corridors; visibility from streets, highways, pedestrian areas, rail corridors bikeways other transportation routes, parks, and other public spaces; architecture color(s), material(s), illumination, and other site characteristics; the nature of business activities conducted on -site; and, visibility from any property used or zoned for residential purposes. The proposed signage will be compatible with the scale and site development characteristics on which they are proposed as the signs will be placed in strategic locations intended to maximize visibility of the mall, which is the intended audience for the signs. The 80 -foot height of the pylon and digital signs will allow the signs to be visible from local freeways whose viewships are limited by overcrossings, significantly wide rights -of -way, and below -grade Resolution No. 2015 -16 Page 2 of 6 RIVER configurations. Further, the proposed signage, including the digital reader board signs, are an appropriate means of advertising the multitude of stores and products sold at the regional commercial center. Finally, the proposed signs will be architecturally compatible with one another and with the buildings found at Westfield MainPlace. E. In accordance with the California Environmental Quality Act, the proposed project is exempt from further review pursuant to Sections 15303 and 15311. Section 15303 applies to construction of small structures, and Section 15311 applies to structures accessory to a commercial use, with the proposed on- premise signs serving as minor structures that are accessory to the primary regional commercial center use. Categorical Exemption Environmental Review No. 2015 -36 will be filed for this project. Section 2. The Planning Commission of the City of Santa Ana after conducting the public hearing hereby approves Regional Planned Sign Program No. 2014 -01 as conditioned in Exhibit A attached hereto and incorporated herein by this reference. This decision is based upon the evidence submitted at the abovesaid hearing, which includes but is not limited to: the Request for Planning Commission Action dated May 11, 2015 and exhibits attached thereto; and the public testimony, all of which are incorporated herein by this reference. ADOPTED this 11" day of May 2015 by the following vote: AYES: Commissioners: Bacerra, Bauer, Gartner, Mill, Nalle, Verino (6) NOES: Commissioners: None (0) ABSENT: Commissioners: Alderete(1) ABSTENTIONS: Commissioners: None (0) APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Lisa Storck Assistant City Attorney James Gartner Chairman Resolution No. 2015 -16 31 B -81 Page 3 of 6 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, KAREN GERARDO, Secretary of the Planning Commission, do hereby attest to and certify the attached Resolution No. 2015 -16 to be the original resolution adopted by the Planning Commission of the City of Santa Ana on May 11, 2015 Date: Secretary of the Planning Commission City of Santa Ana 31 B -82 Resolution No. 2015 -16 Page 4 of 6 EXHIBIT A Conditions for Approval of Regional Planned Sign Program No. 2014 -01 Conditions for Approval Regional Planned Sign Program No. 2014 -01 is approved subject to compliance, to the reasonable satisfaction of the Planning Manager, with all applicable sections of the Santa Ana Municipal Code, the California Administrative Code, the California Building Standards Code and all other applicable regulations. The applicant must comply in full with each and every condition listed below rip or to exercising the rights conferred by this sign program. The applicant must remain in compliance with all conditions listed below throughout the life of the sign program. Failure to comply with each and every condition may result in the revocation of the sign program. A. Planning Division 1. There shall be a maximum of one (1) double -faced digital sign per freeway frontage. 2. The digital reader board signs shall contain an easily - legible and accessible phone number available at all times for response 24 hours per day, seven days per week in case of digital signage malfunction or failure. 3. The property owner shall comply with Santa Ana Municipal Code Section 41- 638.2 that pertains to graffiti abatement. 4. In addition to their on- premise advertising and identification purposes, the signs shall be used for public service announcements or warning signs as requested and provided by the City of Santa Ana. Five percent (5 %) of the display time shall be set aside for these public service messages. 5. At all times, the sign shall comply with all federal, state and local laws, regulations and permitting requirements. 6. The uppermost static sign panel on the column of the two digital signs shall at all times integrate a display of the text "Santa Ana" in fashion that is of consistent scale and legibility as the other static panels. 7. Any landscaping, including but not limited to trees, shrubs, groundcover, and hardscape materials, that is removed to accommodate installation of new signage shall be replaced or enhanced in a nearby area on the site. In the event Resolution No. 2015 -16 31 B -83 Page 5 of 6 MAY 11, 2015 PAGE 2 OF 2 that staff determines that a significant amount of landscaping is to be removed as part of the project, staff may request a landscape plan to be submitted by the applicant to ensure compliance with the City's design standards for commercial properties. 8. Prior to any building permit finals, the applicant shall restore any dead or missing landscaping on the entire regional mall site. 9. Prior to any building permit finals, the applicant shall remove all debris, debris or rubbish containers, and outside storage bins other than those which are enclosed or for regular trash pickup. 10. Prior to any building permit finals, the applicant shall repaint or restore any paint blemishes, discoloration, or marred paint from rust or water runoff on all site structures, including the mall buildings, parking structures, and signage that is intended to remain in place. 11. The applicant or operator of the digital signs shall measure lighting levels of both digital signs after seven (7) days and after one (1) month of full operation and submit lighting level reports to the Planning Division for review to ensure compliance with brightness standards contained within the Santa Ana Municipal Code. 12.Any amendment to this regional planned sign program must be submitted to the Planning Division for review. At that time, staff will determine if administrative relief is available or if the approved regional sign program must be amended. 13.The text "Santa Ana" shall be added to all site monument signs as proposed in the sign program at all entrances to Westfield MainPlace. Resolution No. 2015 -16 Page 6 of 6 R • JUNE 2, 2015 TITLE: RESOLUTION AFFIRMING CONSISTENCY BETWEEN THE CITY'S CIRCULATION ELEMENT AND THE MASTER PLAN OF ARTERIAL HIGHWAYS AND CONCURRENCE WITH EXISTING TRANSPORTATION SYSTEM IMPROVEMENT AREA FEE PROGRAM (STRATEGIC PLAN NO, S, 1, G) c / CLERK OF COUNCIL USE ONLY: :"♦ _ ■ ❑ As Recommended [] As Amended ® Ordinance on 1" Reading Ordinance on 2"' Reading ® Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a resolution affirming consistency between the City's Circulation Element and the Orange County Master Plan of Arterial Highways, and reaffirming concurrence with the existing Transportation System Improvement Area fee program to maintain eligibility for Measure M Program funding. DISCUSSION Local agencies are required each year to submit documentation to the Orange County Transportation Authority (OCTA) in order to obtain and remain eligible for Measure M2 Comprehensive Transportation Funding Programs (CTFP) funds. Additionally, every odd_ numbered calendar year, the City is required to adopt a resolution which affirms consistency between the City's Circulation Element and the Orange County Master Plan of Arterial Highways (MPAH), and which reaffirms adoption of the City's traffic mitigation fee program, This resolution attests that the City's adopted General Plan Circulation Element does not preclude Implementation of the MPAH within Santa Ana, and that no unilateral reduction in through lanes has been made on MPAH arterials during Fiscal Years 2013/2014 and 2014/2015. Furthermore, it declares that a uniform setback ordinance Is In effect, and that provisions are In place to limit access to arterial highways in order to protect the Integrity of the system. The resolution also reaffirms the City's concurrence with Its existing and previously adopted Transportation System Improvement Area fee which is collected to mitigate the effects of new development on transportation Infrastructure. 55A -1 Resolution Affirming Consistency between the City's Circulation Element and the Master Plan of Arterial Highways June 2, 2015 Page 2 Measure M Program guidelines require Council adoption of the resolution prior to June 30, 2015. Completing this step will enable the City to continue to receive approximately $4.6 million In Measure M2 Fairshare funds each year and to be eligible for CTFP grant funding administered by the OCTA. STRATEGIC PLAN ALIGNMENT Approval of this Item supports the City's efforts to meet Goal #5 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and Implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMEMIA6 IMPACT There is no environmental impact associated with this action. FISCAL IMPA T There Is no fiscal Impact associated with this action. Rred Mousavipour Executive Director Public Works Agency FM /EWG /ML Exhibit: 1. Resolution 55A -2 jxs/5118/15 RESOLUTION NO. 2015- xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS OF THE CIRCULATION ELEMENT AND MITIGATION FEE PROGRAM FOR THE MEASURE M (M2) PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: WHEREAS, the City of Santa Ana desires to maintain and improve the streets within its jurisdiction, including those arterials contained in the Master Plan of Arterial Highways (MPAH) and WHEREAS, the City of Santa Ana had endorsed a definition of, and process for, determining consistency of the City's Traffic Circulation Plan with the MPAH, and WHEREAS, the City of Santa Ana has adopted a General Plan Circulation Element which does not preclude implementation of the MPAH within its jurisdiction, and WHEREAS, the City of Santa Ana is required to adopt a resolution biennially informing the Orange County Transportation Authority (OCTA) that the City's Circulation Element is in conformance with the MPAH and whether any changes to any arterial highways of said Circulation Element have been adopted by the City during Fiscal Year (FY) 2013 -14 and FY 2014 -15, and WHEREAS, the City of Santa Ana is required to send biennially to the OCTA all recommended changes to the City Circulation Element and the MPAH for the purposes of re- qualifying for participation in the Combined Transportation Funding Programs, and WHEREAS, the City of Santa Ana is required to adopt a resolution biennially to adopt a Mitigation Fee Program, and NOW, THEREFORE, BE IT RESOLVED that the City of Santa Ana does hereby inform OCTA that: a) The arterial highway portion of the City Circulation Element of the City of Santa Ana is in conformance with the MPAH. b) The City attests that no unilateral reduction in through lanes has been made on any MPAH arterials during FY 2013 -14 and FY 2014 -15. c) The City has adopted a uniform setback ordinance providing for the preservation of rights -of -way consistent with the MPAH arterial highway classification. Resolution No. 2015 -XXX Page 1 of 3 55A -3 55A -4 d) The City has adopted provisions for the limitation of access to arterial highways in order to protect the integrity of the system. e) The City reaffirms that Council concurs with the existing Mitigation Fee Program. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of 2015. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: WSandoval ief Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: Resolution No. 2014 -XXX Page 2 of 3 55A -5 'P�PM Jxs15/18/15 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2015- to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana 55A -7 Resolution No. 2015 -XXX Page 3 of 3 y • REQUEST FOR COUNCIL. ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: RESOLUTION RELATED TO WELLNESS STRATEGIES (STRATEGIC PLAN NO. 5) �th f/ , RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: r:lSa:1i]T /4+ ❑ As Recommended ❑ As Amended ❑ Ordinance on 1 " Reading ❑ Ordinance on 2 "" Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Having identified the common areas of interest, and recognizing that the wellness proposal contains a variety of other suggestions and concepts, the City Council shall select one of the following options to provide support to economic development. OPTIONS: Option 1: Creation of an Economic Development Commission. Membership would be comprised of seven (7) individuals nominated by the Mayor and each Councilmember. Appointment would be ratified by the full City Council. Option 2: Creation of an Economic Development Committee. Membership to be comprised of eleven (11) individuals representing the following groups nominated by the Mayor and each Councilmember: large employer, real estate broker, financial institution, healthcare provider, educational institution, tourism /hospitality, downtown association, chamber of commerce, small business association, and community advocate. 2. Adopt a resolution affirming the City Council's support of wellness strategies throughout the City of Santa Ana. DISCUSSION Following the City Council discussion on May 19, 2015, the Mayor and City Council directed staff to develop a resolution affirming the City Council's support of various wellness strategies for the City of Santa Ana. The four common areas of interest among members of the City Council were: Designation of Plaza Santa Ana to Plaza Calle Cuatro and sub - designation of Calle Cuatro below 4th street signs, support of a private mercadito, support of private micro - farms, and support of the creation of a committee to promote economic development ideas. 5513-1 Wellness Strategies Resolution June 2, 2015 Page 2 The City Council requested estimated costs for each of the common areas of interest. The following outlines estimated costs where applicable. • Calle Cuatro sub - designation and Plaza Calle Cuatro designation • Calle Cuatro Street sign changes- $8,800 • Plaza Cualle Cuatro sign changes- $1,000 • Support of a private mercadito c No direct City cost ■ Land Use Certificate Permit Cost $2,100 1year plus insurance. Each vendor would need a business license (based on current Farmer's Market data). • Support of private micro -farms c Development of RFP /Q for use of city property- $5,000 ■ Tenant/Applicant improvement to site- unknown • Support of the creation of a committee /commission as approved by the City Council to promote economic development ideas. o Commission payment and staff time- $20,000 to $25,000 As it pertains to private micro - farms, whether the property is owned by the City of Santa Ana or a private parcel, the proposed use would need to align with the zoning code. The Al (General Agricultural) zone would be the ideal zoning designation for a micro farm. Staff would also continue to explore other options for this type of use in conjunction with a plant nursery in the C1 (Community Commercial) zone. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability, Engagement and Sustainability. FISCAL IMPACT There is no immediate fiscal impact associated with this item. If approved, staff would need to identify funding sources for these projects. Attachment 1: Resolution 55B -2 RESOLUTION NO. 2015- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING THE CITY COUNCIL'S SUPPORT OF WELLNESS STRATEGIES THROUGHOUT THE CITY OF SANTA ANA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: WHEREAS, in March 2014, the City of Santa Ana (hereinafter referred to as "City ") approved a five -year strategic plan laying out a vision, mission, principles, and goals (Strategic Plan) committing to integrate health, wellness, and equity into all policies and plans, including: to create a comprehensive economic development strategic plan, to support neighborhood vitality and livability, to encourage new businesses and investment, and to promote a strong arts and culture infrastructure; and, WHEREAS, Santa Ana has a population of 334,227, of whom 78% are Latino, 11% are Asian, 9% are White and 2% identify as another race or ethnicity; and over 30% of Santa Ana households include children under 18 living at home; and a wide variety of languages are spoken (83% of households include persons who speak a language other than English at home); and Santa Ana is culturally diverse (over 48% of households include persons born in countries other than the US); and so as one of the densest, youngest, and most culturally and ethnically diverse cities in the nation, Santa Ana's goals of engaging all sectors of our community and promoting consensus and wellness among them are all the more important; and WHEREAS, the City Council supports building a strong, thriving and culturally relevant economy throughout Santa Ana in support of overall wellness; and WHEREAS, the Santa Ana Strategic Plan states that economic development is a goal and a priority for the City, and that the City will work aggressively to encourage businesses to locate and invest in our community so as to provide living -wage jobs, reduce unemployment, and bolster our city's tax base; and WHEREAS, the Santa Ana Strategic Plan, considers the completion of a comprehensive economic development strategy to be a key strategy in achieving goals of economic development and promoting wellness; and WHEREAS, economic development is critical to the financial well -being and future growth of our community, and responsible economic development 55B -3 must bring opportunity to all of Santa Ana's residents, businesses, and workers in the pursuit of overall wellness; and WHEREAS, At the City Council Finance, Economic, Development and Technology Committee meeting on January 12, 2015, a group of residents and business owners, represented by Building Healthy Communities, presented an item to the Committee related to a Market Study for downtown Santa Ana for Wellness Goods and Services and encouraged the City Council to adopt a resolution in support of wellness concepts, including economic development strategies; and WHEREAS, the City has held subsequent meetings with the proponents and has reviewed and commented on a resolution proposed by the proponents; and WHEREAS, on April 7, 2015 the City Council discussed at its regular meeting the proposed wellness resolution and its discussions enabled staff to identify common areas of interest concerning the proposed wellness resolution; and WHEREAS, on May 19, 2015 the City Council further discussed the wellness resolution proposal and approved a motion to direct staff to prepare a resolution and analyze costs and implementation plans related solely to those portions of the proposed resolution concerning support of: 1) Plaza Santa Ana to Plaza Calle Cuatro designation and Calle Cuatro sub - designation for 4t" Street; 2) support of a private mercadito; 3) support of private microfarms; and 4) support of the creation of a committee to support economic development ideas. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. Recognizing the historical and cultural significance of Calle Cuatro, the City Council directs staff to take steps necessary to sub - designate the street name signs along 4t" Street between Ross and Grand Ave to add " Calle Cuatro" and to designate Plaza Santa Ana to "Plaza Calle Cuatro." Section 2. Desiring to support the concept of a private mercadito, the City Council directs staff to identify potential locations and to make future recommendations for such properties to be utilized as a standing mercadito, with the primary goal of creating opportunities for Santa Ana artisans, craft makers, and other neighborhood - serving small businesses to market their products and services in such identified location. Resolution No. 2015 - Page 2 of 4 55B-4 Section 3. Desiring creation of microfarms, the City Council directs staff to identify and analyze real property locations for potential microfarms and to be supportive of private proposals to develop microfarms. Section 4. Having identified the aforementioned "common areas of interest," and recognizing that the wellness proposal contains a variety of other suggestions and concepts, the City Council directs staff to provide support to an economic development committee. The committee shall be established as follows: Option 1: Creation of an Economic Development Commission. Membership would be comprised of seven (7) individuals nominated by the Mayor and each Councilmember. Appointment would be ratified by the full City Council. Option 2: Creation of an Economic Development Committee. Membership to be comprised of eleven (11) individuals representing the following groups nominated by the Mayor and each Councilmember: large employer, real estate broker, financial institution, healthcare provider, educational institution, tourism /hospitality, downtown association, chamber of commerce, small business association, and community advocate. ADOPTED this day of , 2015. APPROVED AS TO FORM: am Sonia A. Carvalho, City Attorney AYES: NOES: NOT PRESENT Councilmembers: Councilmembers: Councilmembers: Councilmembers: 55B -5 Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2015- to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana Resolution No. 2015 - Page 4 of 4 55B-6 REQUEST FOR COUNCIL. ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: SPONSORSHIP OF NEIGHBORHOOD ASSOCIATION EVENTS (STRATEGIC PLAN NO, 5,4) \�J CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: :"`if t ❑ As Recommended ❑ As Amended ❑ Ordinance on 18' Reading ❑ Ordinance on 2a° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Discuss and direct staff to develop a resolution, implement policies, and amend appropriate ordinances to allow for one of the following options. OPTIONS: Allocate annual funding for Neighborhood Associations to pay for city fees and :staff time for neighborhood events, up to $2,000 per event and administered by the City Manager's Office, for a total amount of $70,000; 2. Allocate annual funding of $10,000 to each Councilmember to nominate neighborhood association and other approved entities for approval by vote of the entire City Council, for a total amount of $70,000. 3. At the pleasure of the City Council. DISCUSSION On February 3, 2015 the City Council discussion on Item 65A, Wilshire Square neighborhood association special event, led to Council's direction for staff to perform an analysis of the various methods commonly deployed to support community events, particularly those hosted by Neighborhood Associations, Seventy- thousand dollars ($70,000) has been recommended In the fiscal year 2015 -16 budget for this matter. Concurrently, staff has researched ordinances and policies of surrounding cities of comparable size and population to help staff develop policies and programs that would be effective at the start of the new fiscal year when the budget Is adopted. Staff's research has led to developing the following options for Council's consideration. 60A -1 City Council Sponsorship of Neighborhood Association Events Page 2 Option 1 would allocate annual funding for each city fees and staff time for neighborhood events. policy that identifies the city services that would events permit fees and police overtime. respective Neighborhood Association, to pay for This option would require a resolution to adopt a be authorized under this policy, such as special Option 2 would allocate annual funding for Councilmembers to nominate neighborhood associations and other entities for approval by vote of the entire City Council. This option would require a resolution to adopt a policy that identifies authorized and unauthorized expenditures. STRATEGIC PLAN ALIGNMENT The activities covered by this report support the City's efforts to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). FISCAL IMPACT Funds will be budgeted in fiscal year 2015 -16 Community Development Agency General Fund Neighborhood Improvements account (01118820- 63001) upon City Council approval of the Proposed City Budget for fiscal year 2015 -16. APPROVED AS TO FUNDS AND ACCOUNT: Executive Director Community Development Agency `�r\rAw for a'1 , Francisco Gutierrez 5 1 Executive Director Finance and Management Services Agency 60A -2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: PARK RANGER PROGRAM UPDATE {STRATEGIC PLAN NO. 1, 1} CITY MANAGE RECOMMENDED ACTION Receive and file. DISCUSSION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1°t Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER The Police Department assumed responsibility for the Park Ranger Program on April 18, 2015. During this time, officers have focused on patrolling the parks, partnering with neighborhood and sport league representatives, used the results of the park study to identify public safety concerns, and are developing strategies to address those concerns. Since April 18, the program has been staffed with one full -time Park Liaison Officer, 40 hours of police officer overtime, and 20 hours provided by a part -time Park Ranger from Parks and Rec, for a total of 100 hours per week. Due to POST requirements, the City Attorney's Office determined that the current Park Ranger is unable to legally carry a firearm on duty. Therefore, his hours will be supplemented by an additional 20 hours of police overtime in order to provide 100 hours of service to the Park Ranger Program. There are currently three part-time Park Ranger vacancies. The Police Human Resources section has received 102 applications for the three vacant part-time Park Ranger positions. 19 possessed the minimum qualifications required by the job description. Of the 19 applicants that met the minimum qualifications, 15 have failed a testing component or withdrew from the process. Four remain in various stages of the hiring process (two are in backgrounds and two recently passed the oral interview). In addition, the Police Department will be assisting the one remaining Park Ranger to achieve POST recertification. STRATEGIC PLAN ALIGNMENT This item supports the City's efforts to achieve Goal #1 - Community Safety, Objective #1, Modernize the Community Policing Philosophy to improve customer service, crime prevention and traffic / pedestrian /bicycle safety. 65A -1 Park Ranger Program Update June 2, 2015 Page 2 FISCAL IMPACT There is no fiscal impact associated with this item, Carlos Rojas �- Chlef of Poiloe Santa Ana Police Department 65A -2 CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: REVIEW AND ADOPTION OF THE 2015 FEDERAL AND STATE LEGISLATIVE PLATFORM (STRATEGIC PLAN NOS. 1, 2, 3, 4, 5, 6, 7) /onz CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For® CONTINUED TO FILE NUMBER Review and adopt the 2015 Federal and State Legislative Platform. DISCUSSION The Legislative Platform is a tool to protect and promote the City's interests on priority programs and projects, legislative proposals, and regulatory matters that may impact the City. The Legislative Platform includes guiding principles and policy statements that allow City staff and legislative advocates to address legislative and regulatory issues by providing a framework that summarizes the City's position on policy issues and priorities, without precluding the consideration of additional legislative and budget issues that arise during the year. The proposed 2015 Federal and State Legislative Platform was prepared by staff in collaboration with the Legislative Council Committee and includes guiding principles that focus legislative advocacy efforts on 1) preserving local control; 2) promoting fiscal stability; 3) supporting funding opportunities; and 4) maximizing regional collaboration and cooperation. In addition, the policy statements, City programs /projects, and legislative proposals identified within the Legislative Platform are aligned with the goals of the City's Five -Year Strategic Plan and are prioritized according to federal and state legislative priorities. City priorities identified in the 2015 Legislative Platform include, but are not limited to: Economic Development, Water Conservation, Affordable Housing, Active Transportation /Safe Mobility, Veterans Assistance, Immigration Reform, Homeless Assistance, Police Officer Body Cameras, and Information Technology (Digital Divide). Additionally, the City will continue to seek funding for the Urban Area Security Initiative (UASI) to sustain long -term homeland security efforts at the 65B -1 2015 Legislative Platform June 2, 2015 Page 2 local and regional level; pursue funding for the Santa Ana /Garden Grove Fixed Guideway project to help create a vibrant regional transit system and spur economic development opportunities; and support for legislation that reauthorizes or increases funding for community development, youth, and public safety related programs. Recognizing the need to actively engage in legislative advocacy, the Legislative Platform helps strengthen the City's ability to articulate, influence, and monitor its position on these and other policy and priority issues. The Legislative Platform also allows the City to respond quickly in support or opposition to issues in a manner that is consistent with the Council's policy positions and direction. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet all seven goals and objectives of the strategic plan which include: 1) Community Safety; 2) Youth, Education, Recreation; 3) Economic Development; 4) City Financial Stability; 5) Community Health, Livability, Engagement and Sustainability; 6) Community Facilities and Infrastructure; and 7) Team Santa Ana. FISCAL IMPACT There is no fiscal impact associated with this action. Attachment A- 2015 City of Santa Ana Federal and State Legislative Platform 65B -2 City of Santa Ana FEDERAL & STATE LEGISLATIVE PLATFORM to F 4: C t [ @! M6666► ��Ba ! � Y 4 Pr ice, 1(� t � Y 4 Pr ice, 7i� CITY OF SANTA ANA 2015 FEDERAL AND STATE LEGISLATIVE PLATFORM SANTA ANA CITY COUNCIL Mayor Miguel Pulido Mayor Pro Tern Vincent Sarmiento Ward 1 Councilmember Michele Martinez Ward 2 Councilmember Angelica Amezcua Ward 3 20 Civic Center Plaza, Santa Ana, CA 92702 Phone: (714) 6465BL4(714) 647 -6954 Councilmember David Benavides Ward 4 Councilmember Roman A. Reyna Ward 5 Councilmember Sal Tinajero Ward 6 2015 LEGISLATIVE PLATFORM Table of Contents INTRODUCTION..................................................................................................................... ............................... 3 GUIDINGPRINCIPLES ............................................................................................................. ............................... 3 GOAL1: COMMUNITY SAFETY .............................................................................................. ............................... 4 GOAL 2: YOUTH, EDUCATION, RECREATION ........................................................................ ............................... 5 GOAL 3: ECONOMIC DEVELOPMENT .................................................................................... ............................... 6 GOAL4: CITY FINANCIAL STABILITY ....................................................................................... ..............................7 GOAL 5: COMMUNITY HEALTH, LIVABILITY, ENGAGEMENT & SUSTAINABILITY .................. ..............................9 GOAL 6: COMMUNITY FACILITIES & INFRASTRUCTURE ..................................................... ............................... 10 GOAL 7: TEAM SANTA ANA ................................................................................................ ............................... 14 o 2015 LEGISLATIVE PLATFORM INTRODUCTION The Legislative Platform is a tool to protect and promote the City's interests on priority issues and legislative /regulatory matters that may impact the City. The Guiding Principles and Policy Statements below allow City staff and legislative advocates to address 2015 legislative and regulatory issues in a timely and directed manner, without precluding the consideration of additional legislative and budget issues that arise during the year. This Platform supplements other City Council established policies reflected in other plans and policy documents and is consistent with the goals of the City's Strategic Plan. GUIDING PRINCIPLES I. PRESERVE LOCAL CONTROL Preserve and protect the City's charter powers, duties and prerogatives to enact legislation and policy direction concerning local affairs, and oppose legislation that preempts local authority. Local agencies should preserve and enhance authority and accountability for revenues raised and services provided. II. PROMOTE FISCAL STABILITY Support measures that promote fiscal stability, predictability, and financial independence. Support measures that preserve the City's revenue base and local control over local government budgeting. Oppose measures that make cities more dependent on the County, State or Federal Governments for financial stability, such as mandated costs with no guarantee of local reimbursement or offsetting benefits. Oppose measures that shift local funds to the County, State or Federal Governments, without offsetting benefits. III. SUPPORT FUNDING OPPORTUNITIES Support opportunities that allow the City to compete for its fair share of regional, state and federal funding, and that maintain funding streams. Opportunities may include competitive grant and funding programs. Opportunities could also include dedicated funding streams at the regional, state and federal levels that allow the City to maximize local revenues, offset and leverage capital expenditures, and maintain City goals and standards. IV. REGIONAL COLLABORATION AND COOPERATION Leverage the City's ability to preserve local control, promote fiscal stability, and support funding opportunities through collaboration with municipalities, local government agencies, special districts, regional government agencies / organizations and local, state and federal elected representatives. Share the City's Legislative Platform and municipal projects / programs with regional government agencies and local, state, and federal elected representatives to seek their support. CITY OF SANTA ANA 65B -6 2015 LEGISLATIVE PLATFORM Note: Items are ordered within each goal to align City of Santa Ana priorities with Federal and State priorities. GOAL 1: COMMUNITY SAFETY A safe and secure community is essential to the quality of life and economic success for the City of Santa Ana. The City is committed to a high level of public safety and working in partnership with the community to maintain a safe and secure City. Body Cameras (Police Department) Support legislation that provides funding for local police agencies to implement body worn camera programs. The police department has submitted for a $700,000 U.S. Department of Justice grant that will yield three awards nationwide. Any supported legislation should take into account, victim's privacy rights, and officer's rights and be consistent with the administration of justice in criminal cases. Medical Marijuana (Planning and Building/ Police Department) Support legislation which maintains local control, considers critical health and safety requirements, provides for community education opportunities, and increases assistance and /or funding opportunities to municipalities that have adopted medical marijuana regulations to support enforcement of adopted operational standards. In addition, increase assistance and collaboration from federal agencies in investigating marijuana operations that are found to be associated with international drug trafficking organizations and engage in money laundering activities. Safe Mobility (Police Department and Public Works Agency) Install and construct safety infrastructure to protect pedestrian and bicyclists from motor vehicles on arterial and collector roadway corridors city -wide. The City has the fourth highest population density in the nation and pedestrian and bicycle volumes are the highest in Orange County, and one of the highest in California. The result is that the City has one of the highest incidences of pedestrian and bicycle fatality and accident rates in California. The effort will lead to the design and construction ready projects. All newly rehabilitated infrastructure will meet new standards. The updated infrastructure will include new curb and roadway alignments that will elevate the priority of pedestrian and bicycle use on city streets, and will emphasize shared use of the public rights -of -way. The estimated cost to construct the first city -wide phase of re- alignments is approximately $5 Million. Increase local funding for programs that increase traffic and pedestrian safety in support of the City's Strategic Plan. The City of Santa Ana currently receives approximately $363,000 in annual funding from the State of California's Office of Traffic Safety and no federal money for enforcement and education related to traffic and pedestrian safety. Homeless (Community Development Agency) Leverage existing resources and seek increased funding to enhance services for the homeless population that are consistent with local and regional priorities, including: • Homeless prevention and outreach CITY OF SANTA ANA 65B -7 2015 LEGISLATIVE PLATFORM • Improvements to the efficacy of the emergency shelter and transitional housing access system • Increased permanent housing options linked to a range of supportive services • Improvements to data systems to accurately define the need for housing and related services and to measure outcomes • Development of systems and organizational structures to provide oversight and accountability Veterans (City Manager's Office) Advocate for social policy and increased funding to ensure veterans have adequate access to job training, employment opportunities, medical care, and mental health services in a dignified manner that honors their service and commitment to our country. Immigration Reform (City Manager's Office) Recognizing the liberty and civil rights of all individuals regardless of national origin or immigration status, and to protect the well- being and safety of all people residing in our community, the City supports comprehensive federal immigration reform that provides sensible and effective solutions to secure our boarders, ensure economic strength, and promote stronger communities. Gangs (Police Department) Increase funding to address gang and gun violence. The City of Santa Ana currently receives approximately $100,000 a year under the Justice Assistance Grants (JAG) which is dedicated to gang suppression efforts and crime prevention programs. Domestic Violence (Police Department) Increase funding to address and reduce domestic violence incidents in the City of Santa Ana. GOAL 2: YOUTH, EDUCATION, RECREATION Santa Ana enjoys a young, vibrant population. The City is committed to working with other youth- oriented organizations to make a full range of opportunities available so our children and young adults can achieve success in their lives. Parks (Parks, Recreation and Community Services Agency) Support legislation that provides federal and state funding for urban parks and recreation programs. The City of Santa Ana has been awarded a $1,030,800 grant to develop a half -acre park at Memory Lane and the Santa Ana River, adjacent to the Vista Del Rio Housing Project. Library (Parks, Recreation and Community Services Agency) Advocate funding to address and support 1) bridging the digital divide 2) art and culture exhibits at public libraries to engage community to read and learn and appreciate art and culture 3) advancing literacy 4) career guidance for youth, and library programming for teens. The Santa Ana Public Library was awarded a $495,000 federal grant from the National Institute for Museum and Library Services for the Memories of Migration Program. Memories of Migration is a 3 -year community memory program that builds on the Library's unique Teen Historian Program to jump start the CITY OF SANTA ANA 65B -8 2015 LEGISLATIVE PLATFORM development of cultural heritage collections around the shared stories of human migration in America. Seek joint -use and other funding opportunities to establish a community e- Library. This "Biblio Tech" leverages technology tools to help the public access library resources. Santa Ana Zoo (Parks, Recreation and Community Services Agency) Identify and pursue funding sources to support improvements, expansion or addition of exhibits, and public education programing for the City of Santa Ana's Zoo at Prentice Park. GOAL 3: ECONOMIC DEVELOPMENT Robust successful businesses bring jobs and opportunity to the City and provide tax revenues for public services that benefit the entire community. The City of Santa Ana will work aggressively to encourage businesses to locate and invest in our community, providing good jobs, reducing unemployment and bolstering our City's tax base. Affordable Housing (Community Development Agency) Support homeownership programs, increase opportunities for affordable rental housing, and improve the City's housing stock through funding from Community Development Block Grant (CDBG), the HOME Investment Partnership Program (HOME), and the City's Housing Opportunity Ordinance. These programs improve the City's housing stock while providing opportunities for affordable rental and ownership housing for residents within the City of Santa Ana. Promise Zone (Community Development Agency) Secure Round III Federal Promise Zone designation. The Promise Zone initiative will allow the City and local community partners to receive preferences in accessing existing federal resources to create jobs, improve public safety, enhance public education and identify solutions to overcrowded housing conditions by identifying and implementing innovation solutions to problems that affect the community. Goods Movement and Mobility (Public Works Agency) There are significant Economic Development opportunities to advance goods movement and mobility to the core of Santa Ana industries by improving the roadway infrastructure in and around the city's industrial centers. The roadway improvements are estimated to be in the cost range of $15 Million. Housing Authority /Section 8 Voucher Program (Community Development Agency) The Santa Ana Housing Authority administers the Federal Section 8 Housing Choice Voucher program. The program assists low income families to secure an affordable, decent, safe, and sanitary housing. The program also assists with maintaining the housing stock and preventing overcrowding in the community. It also provides the assisted families an opportunity to participate in the Family Self - Sufficiency program to become independent from government assistance. Identify solutions to overcrowded housing conditions by identifying and implementing innovative solutions to problems that affect the community. CITY OF SANTA ANA 65B -9 2015 LEGISLATIVE PLATFORM Economic Development Initiatives (Community Development Agency) Collaborate with the Governor's Office of Business and Economic Development in support of ongoing economic initiatives and programs that provide direct technical and financial assistance to businesses looking to locate or expand in the City of Santa Ana. Programs such as California Competes Tax Credit, Sales and Use Tax Exemption, New Employment Hiring Tax Credit, Industrial Development Bonds, and the Employment Training Panel. Workforce Innovation and Opportunity Act (Community Development Agency) On July 22, 2014, President Barack Obama signed into law the Workforce Innovation and Opportunity Act (WIOA) — designed to promote a job- driven public workforce system helping to strengthen the partnerships between Workforce Boards, businesses, and education. The City of Santa Ana Local Workforce Board (LWIB) strongly supports the passage of WIOA. The City will work with the Congressional delegation, and the Departments of Labor, Commerce, and Education to support and implement WIOA with specific attention and emphasis on: • Increase funding for WIOA • Support for local Workforce Boards and local control • A single set of common performance measures for adults, dislocated workers and youth programs authorized under WIOA • Allow for a summer jobs program for youth as a stand -alone activity Enhanced Infrastructure Financing Districts (Community Development Agency) Support and establish an Enhanced Infrastructure Financing District to issue bonds to fund infrastructure projects such as street improvements, highway interchanges, transit facilities, sewage treatment and water reclamation plants, low and moderate income housing, and transit priority projects, pursuant to the infrastructure financing plan and the agreement of affected taxing entities. This will help fill a gap left with the dissolution of redevelopment agencies. HUD— Reauthorization (Public Works Agency) Fund Community Development Block Grant (CDBG) to cover capital cost to improve city streets in economically disadvantaged areas. The improvements would reduce blight and improve those residential neighborhoods. The need is approximately $5 Million. GOAL 4: CITY FINANCIAL STABILITY It is essential that the City maintain fiscal stability to be able to deliver high quality services. This requires an effective and transparent financial system, accurate and reliable forecasting of revenues, an enhanced tax base, and control of expenses. Internet Tax Freedom Forever Act (Finance and Management Services Agency) Oppose legislative versions that undermine or reduce municipal government tax share or tax base. Oppose federal legislation or other proposals that preempt voter control on issues related to municipalities maintaining their fair share of tax revenue. As the Marketplace Fairness Act related amendment is yet to be included in the ITFFA: Support, Act version that will remove the unfair advantage online vendors have over brick -and- mortar marketplace. CITY OF SANTA ANA 65B -10 2015 LEGISLATIVE PLATFORM Support clear definitions of what constitutes taxable broadband internet access such as communication access, including, but not limited to cable, satellite, public switch accessed broadband. Sales Tax (Finance and Management Services Agency) Monitor Senate Bill 8 (Hertzberg) which would extend the California state sales tax to impose a tax on services to increase revenues. Local jurisdictions would not be authorized to increase sales tax on services, as they are currently able to do. The additional revenues would be collected by the state, and the funds allocated to local government. Health care services, education services and small businesses with under $100,000 of gross sales would be exempt from the sales tax on services. The intent of the legislation is to generate an estimated $10 billion to be used for K -14 education, UC /CSU systems. The bill's other possible impacts are that it may provide additional revenues to local governments and possibly lower personal income tax rates. Monitoring Areas: Utilities, Taxation, Unfunded Mandates, Business Licenses, Financing, Municipal Structure Impacts or Reorganization, Municipal Code and Procedure Impacts. Renewable Energy Grants (Finance and Management Services Agency) Seek State of California and federal grants or already established funding streams for renewable energy opportunities for City facilities, fleet operations and citywide benefit where applicable: • Solar Energy (photovoltaic arrays) • Cogeneration within Civic Center facilities • Ice Energy • Chiller Replacement • Backup Generator/ Emergency replacement • Alternative fuels vehicle and infrastructure • Cap- and -Trade (funding for public buildings and infrastructure, i.e. transportation) Receivership Actions (Planning and Building Agency) Support legislation which would amend the California Health and Safety Code regarding municipalities' use of receivership actions. Specifically, revise Section 17980.7 to make the recovery of attorney's fees unilateral, rather than to the prevailing party. Support legislation which would amend the California Health and Safety Code Section 17980.7 to allow for first priority of receiver's liens and recovery of City's attorney fees and costs from the receivership estate. Support legislation which would remove the 3- day notice requirement and /or reduce the noticing requirement to service by certified mail. Support legislation which would clarify that unpaid administrative fines can be recovered as special assessments. CITY OF SANTA ANA 65B -11 2015 LEGISLATIVE PLATFORM GOALS: COMMUNITY HEALTH, LIVABILITY, ENGAGEMENT & SUSTAINABILITY A vibrant community is full of energy and life, characterized by investment in its people, its culture, and its physical environment. Our built environment has a direct effect on the community's overall quality of life. The task of community planning includes envisioning new commercial areas and new neighborhoods that enhance quality of life, as well as improving the neighborhoods we already have in order to create a sense of place and community. Essential to a vibrant community is strong community involvement, the celebration of arts and cultural diversity, and a focus on resource conservation. Water Conservation (Public Works Agency) Staff will continue to seek funding to facilitate water conservation efforts. The State of California continues to experience severe drought conditions. On May 5, 2015, the State Water Resources Board adopted mandatory water use restrictions. The City of Santa Ana has been mandated to reduce potable water use by 12% compared to use in 2013. The City has been leading in conservation efforts; permanent conservation measures were implemented in 2009, the 2020 conservation water use target was achieved in 2010, a 3% water use reduction from City of Santa Ana customers was mandated in 2014, and in mid - 2015 the City will be updating its conservation ordinance and enacting the level 2 water shortage restrictions. In order to achieve the 12% mandated water use reduction, the City is preparing a comprehensive drought action plan that will outline all measures the City will take to achieve water use reductions. Elements of the plan will include replacing turf, providing rebates and an aggressive outreach and education campaign. Funding such efforts will be a challenge; for example, preliminary estimates to convert street median turf to artificial turf or drought tolerant landscaping is up to $15 million. Health (Parks, Recreation and Community Services Agency) Advocate for special grant monies for community outreach and education efforts to enhance the public awareness of preventing health issues such as obesity, diabetes, heart disease, and hypertension. Engagement (Parks, Recreation and Community Services Agency) Seek special grant monies for community engagement. Mobility (Public Works Agency and Parks, Recreation and Community Services Agency) Seek special grant monies for outreach and education efforts to enhance walking and biking safety in our town. Support legislation that increases funding and legal support for improved bicycle and pedestrian facilities. CITY OF SANTA ANA 65B -12 2015 LEGISLATIVE PLATFORM GOAL 6: COMMUNITY FACILITIES & INFRASTRUCTURE The City of Santa Ana has the responsibility to install and maintain the basic facilities required for a community to operate including streets, sidewalks and bikeways, sanitary sewers, storm drains, water systems, public buildings and facilities, and collection of solid waste. The City also has an important advocacy role concerning mass transit and public utilities. The Santa Ana /Garden Grove Fixed Guideway (Public Works Agency) Seek continued support for the Santa Ana / Garden Grove Fixed Guideway. The project under consideration is a modern streetcar running from the Santa Ana Regional Transportation Center through Santa Ana's Downtown and Civic Center within mixed flow traffic in city streets and within the Pacific Electric right -of -way to Garden Grove. The streetcar may be extended to the east at the SARTC, and could potentially connect with a streetcar being planned by the City of Anaheim via Harbor Boulevard in Garden Grove. The streetcar will expand regional transportation system benefitting mobility and goods movement as well as providing expanded regional and local economic development opportunities. The streetcar has received environmental clearance, and is ready to begin final design. The project environmental analysis was completed including a locally preferred alternative. The final environmental approval was received on January 20, 2015. Orange County Transportation Authority (OCTA) has become the lead agency and the project will now be known as the OC Streetcar. OCTA will manage the project's final design, construction, operations, and maintenance. The streetcar has been accepted into project development phase in the new starts Federal grant program. The Santa Ana /Garden Grove Streetcar alternatives are approximately 4 miles long with about 12 station stops in each direction. The proposed fleet size is 6 to 7 cars with headway running 10 minutes in peak conditions and 15 minutes off peak. The ridership is expected to reach 6,000 daily boardings during its initial operation, and would result in a reduction of 2,165 vehicle miles traveled per day. The streetcar ridership capacity could respond to increased use and could also expand and extend service. The project serves Santa Ana which is the 4th most densely populated city in the United States, and serves the City's densely populated communities, many of whom (17.8 %) do not own cars and currently use public transportation. The estimated cost of the project is $250 million. Potential Federal funding requests could be from a combination of Congestion Management and Air Quality (CMAQ) programs or New Starts /Small Starts programs totaling $125 million. If construction funding commitments are made by 2015, the SA /GG Streetcar Project could be operating by 2019. Santa Ana Regional Transportation Center (Public Works Agency) Seek funding to repair and upgrade the Santa Ana Regional Transit Center (SARTC). This regional rail facility serves to support an ever - increasing demand for inter - and intra - county rail services resulting from growth in population and employment in the surrounding areas. The SARTC station is the local passenger access location to the OCTA Metrolink Railroad and Amtrak connecting Orange County to other CITY OF SANTA ANA 65® -13 2015 LEGISLATIVE PLATFORM outlying areas of nearby regions, including Los Angeles, the Inland Empire, San Diego and beyond. The SARTC facility is in dire need of bathroom expansion to support the increase station demands and upgrades to modernize them to today's ADA standards. Other facility needs include improved access and pathways from the facility's perimeter and expanded passenger loading and unloading kiosks /stalls. The estimated cost to complete these improvements is $4 Million. Santa Ana Regional Transportation Center First /Last Mile Connections (Public Works Agency) The need exists to provide regional rail and bus passengers via SARTC the ability to seamlessly travel to and from the Civic Center, Downtown, the Museum District and other employment, cultural, commercial and educational centers. Seek funding to plan and construct first and last mile travel connections including bike lanes and infrastructure, safe and accessible pedestrian routes, and convenient transit facilities. Infrastructure could include protected bike lanes, bike lockers and racks, new sidewalk and access ramps, upgraded bus shelters. Programs and planning efforts could include educational campaigns, travel safety advertisements, and community based complete streets planning. Support Federal, State and regional funding programs and policies which would facilitate first and last mile connections, such as Active Transportation Program, Highway Safety Improvement Program, and the Compass Blueprint Program. Grade Separations (Public Works Agency) Grade separation projects allow incompatible mobility modes to intersect without impeding with one another. These types of projects work with existing transportation systems to greatly improve multimodal mobility and goods movement, and also result in reduced congestion, improved air quality, and reduced dependence on fossil fuels. Three separate grade separation projects are in or have completed the conceptual engineering and environmental analysis phase. The three projects are located on Santa Ana Boulevard, Grand Avenue, and 17`" Street. The three currently intersect with railroad tracks carrying Amtrak and Metrolink commuter traffic, and Union Pacific Railroad freight cars. • Daily rail traffic is now 75 trains per day and is expected to increase to 110 per day by the year 2035. The grade separation projects are essential to allow for future and current commuter and goods movement, and maintain and improve train, pedestrian and bicycle mobility, and safety. The City of Santa Ana is the lead for the Santa Ana Boulevard project. This is a unique Grade Separation Plaza because it allows and encourages mass pedestrian and bicyclist traffic to safely cross rail tracks adjacent to the Santa Ana Regional Transit Center (Amtrak and Metrolink station). It would also allow for the extension of the streetcar across the rail tracks without any additional infrastructure but the streetcar line. • The Santa Ana Boulevard Grade Separation Plaza is estimated to cost $73.3 million and the environmental clearance was completed September 2014. The environmental clearance places this project on the state's CITY OF SANTA ANA 65B -14 2015 LEGISLATIVE PLATFORM priority list. The roadway carries over 20,000 vehicles per day within a very congested segment of roadway adjacent to an interchange with 1 -5 freeway. In addition, 54 school buses and 309 passenger buses cross the rail tracks. Staff seeks Federal funding support either through OCTA or independently for 25% to 50% of the project construction cost through Regional Surface Transportation Program, CMACZ, Demonstration, and Federal Section 130 funds. OCTA has been the lead agency for the planning and environmental studies of the other two grade separations at (2) Grand Avenue and (3) 17th Street. It's anticipated that they will seek funding to implement those two projects. Automated Meter Infrastructure (Public Works Agency) The City supplies potable water to over 45,000 customer accounts which include all of the City's 324,000 plus residents, business, and institutions. All customer accounts are metered by traditional dummy meters which record water usage mechanically and are manually read every two months. The City is committed to pursuing Automated Meter Infrastructure (AMI) and converting all meters to new smart meters capable of detecting leaks and allows customers to manage their water consumption on a daily basis. The proposed system will have customer engagement which will generate notifications such as excessive water use, irregular consumption patterns, and most importantly water leaks. The system is planned to be completely wireless and accessible through the Web. This is a key water conservation project. The City has awarded a contract to perform a feasibility study and implementation plan. Full AMI conversion and implementation costs are estimated to be in the range of $14 million. Staff will continue to seek funding for automated meter infrastructure. Replacement Water Wells (Public Works Agency) The City supplies up to 70% of water demand via a system of groundwater wells. A number of these wells are aging and no longer produce the quantity or quality of water they once did. In order to sustain the quantity and quality of water for the community at the lowest cost possible, it is essential to retain our groundwater pumping capacity. A need exists to drill and equip new replacement wells. As a regional aquifer, this project would also protect the integrity of the aquifer for other water producers. The City is in the process of acquiring a site and has prepared a preliminary feasibility study for up to two new replacement wells. The replacement well improvements are estimated to be in the cost range of $7 million. Staff will continue to seek funding for the replacement of water wells. Reclaimed Water System Master Plan (Public Works Agency) The Orange County Water District (OCWD) owns and operates a reclaimed water system, a portion of which traverses through parts of Santa Ana. Santa Ana properties may connect to the reclaimed water system, where available. Currently only a limited number of parcels have access to the system as the reclaimed water pipelines only exists in a limited area. The City is considering commissioning a reclaimed water system master plan to identify opportunities to expand the system to serve reclaimed water demands. The OCWD has tentatively committed to supply additional reclaimed water but Santa Ana will have to fund construction costs associated with expanding the system. The reclaimed water master plan is estimated to CITY OF SANTA ANA 65B -15 2015 LEGISLATIVE PLATFORM cost $100,000. The cost to construct additional reclaimed water pipeline is estimated to be $1.25 million per mile. Staff will seek funding to develop a reclaimed water system master plan. Bristol Street (Public Works Agency) The City of Santa Ana has been in the process of improving 3.9 miles of Bristol Street between Warner Avenue and Memory Lane in conformance with the City's General Plan, and OCTA's Master Plan of Arterial Highways. The project adds one through lane in each direction, bike lanes, sidewalk, landscaping and medians, as well additional turn lanes and bus turnouts at major intersections. The completed or near completed portions of the project total over 2.5 miles. OCTA has funded or indicated a high potential to fund construction of the remaining segments between Warner Avenue and 17th Street. However, no funding sources exist for the portion between 17th Street and Elm Street (the north -most half mile), which handles an average of 48,000 vehicles per day. The estimated cost for this segment is $40 million. Depending on future federal funding programs, the City would anticipate a request of up to one half, or $20 million of total project cost. Alton Parkway (Public Works Agency) The City of Santa Ana has been the lead agency in coordinating the design and environmental clearance of the Alton Parkway Grade Separation. Alton is part of the Master Plan of Arterial Highways, and the proposal is to cross over SR -55. The roadway would expand regional connectivity, benefitting mobility and goods movement as well as providing expanded regional and local economic development opportunities, and significant benefits to local Santa Ana businesses located in the fringes of this project. Coordination with neighboring Irvine has been completed. This project's design / environmental phases were previously done but need to be updated per the latest state requirements. This will take an estimated 8 -12 months to update. $55 million in construction and right -of -way funding is needed to implement this project. Half of this funding would be requested through the Measure M Regional Capacity Program with the remaining $22.5 million from Federal or other sources. Grand Avenue (Public Works Agency) The City has a project to widen Grand Avenue between 1st Street and 17th Street. The project, similar to Bristol, adds one through lane in each direction, bike lanes, sidewalk, landscaping and medians, as well as additional turn lanes and bus turnouts at major intersections in conformance with OCTA and City plans. The initial 900 -foot segment between 1st Street and 4th Street began construction earlier in 2014. Except for design phase funding, no funding has been identified for the remaining 4,300 feet, estimated to cost $48 million. A Federal $24 million grant to match the anticipated future OCTA Measure M2 funding could cover construction and project delivery. Fairview Bridge (Public Works Agency) Fairview Street is planned for three lanes in each direction on the City's General Plan and OCTA's Master Plan of Arterial Highways. However, because the Fairview Bridge over Santa Ana River is only about 50 feet wide, the roadway can accommodate only two lanes in each direction. Further, the bridge lacks separated sidewalks and the barrier rail does not meet current standards. For a similar CITY OF SANTA ANA 65B -16 2015 LEGISLATIVE PLATFORM project (First Street Bridge), the City received Federal funding to cover half the cost to replace and widen the bridge. For the Fairview Bridge, the cost is conceptually estimated at about $6 million, about half of which could be requested through the Federal Highway Bridge Replacement and Rehabilitation program. To receive federal funding, the segment would need to be cleared under NEPA. GOAL 7: TEAM SANTA ANA The City continues to face increasing demands for service with limited resources. This challenge provides an opportunity for the organization to become innovative and efficient in the delivery of City Services. Success in this effort requires that the City retain and attract experienced, motivated employees who are committed to engaging and serving the community. Additionally, improving interdepartmental and community lines of communication will ensure greater transparency and community engagement. Open Data Platform (Clerk of the Council) Seek funding to implement an Open Data Platform (ODP) which will increase transparency, access to public information, and improve coordination and efficiency among City agencies and partner organizations. Through the implementation of the ODP, the public will be able to access meaningful data on one web page, create reports and download information including building permit activity, crime reports, budget information, and land use data. Allowing the public to access, visualize, and sync to public information promotes a new kind of civic engagement and allows them to provide valuable feedback on local issues. An Open Data Platform will promote government transparency and openness by giving residents, visitors, and business access to all City public records. Transparency and Encasement (City Manager's Office) Support federal /state legislation that allows the City to promote greater transparency and community engagement. Technology (City Manager's Office) Support federal /state legislation which allows the City to promote innovation and efficiency through greater use of technology. Legislative Agenda (City Manager's Office) The City will include a legislative agenda that is consistent with Team Santa Ana primary objectives. CITY OF SANTA ANA 65B -17 M - • REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 Iitd4z MEDIAN LANDSCAPE ALTERNATIVES TO COMPLY WITH STATE OF CALIFORNIA EMERGENCY EXECUTIVE ORDER DUE TO DROUGHT CONDITIONS (STRATEGIC PLAN NO. 5, 2) t CITY MA AGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2 n Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Direct staff to comply with the State of California Executive Order B -29 -15 due to drought conditions and stop irrigation of landscaped medians by June 1, 2015. 2. Direct staff to pursue a replacement landscaping alternative at high - priority locations Citywide, using a combination of drought - tolerant planting and decomposed granite, and evaluate options to finance the project via an interfund loan. DISCUSSION On April 1, 2015, the Governor of California signed Executive Order B- 29 -15, proclaiming a state of emergency throughout the State of California due to severe drought conditions, effective June 1, 2015, through February 28, 2016. One of its mandates prohibits irrigation of public street median ornamental turf (grass) with potable water. Under California Water Code Section 1845(b)(1)(A), noncompliance with conservation measures during a period in which the Governor has proclaimed a state of emergency is subject to fines of $10,000 for each day in which the violation occurs The City's 32 miles of landscaped medians (2.8 million square feet), much of it covered with grass, are irrigated with potable water and, therefore, such irrigation would be banned during the 9 -month emergency period. Upon City Council direction, staff is prepared to discontinue all irrigation of these medians to comply with the Governor's mandate. ALTERNATIVES The current drought has provided an opportunity to reevaluate and explore different long -term landscape design concepts that will contribute to ongoing water conservation goals. In anticipation of continued drought conditions, staff has monitored efforts by other cities and researched alternatives that may be viable in Santa Ana. Some alternative ground coverings, 65C -1 Median Landscape Alternatives June 2, 2015 Page 2 such as wood chips and mulch, are impractical due to uneven median surfaces and the associated increase in maintenance costs. However, several alternatives do provide long- lasting benefits and are presented here for City Council consideration. Staff analyzed several factors for each alternative. The following table shows the Operating Savings and the estimated current Capital Cost to implement each alternative: Alternatives Savin s* Est. Capital Groundcover Water FYE 16 How Long? Cost* one -time fine 1. Grass (no change /status quo) Potable ($2.72 M) unless E.O, is extended 2. None (not reinstall grass turf) None $360 K until grass d ies 3 Grass (no change with non - potable Non-potable p ($350 K} ongoing water deliver service) 4 Drought - tolerant with decomposed None /Potable $577 K ongoing $5.0 M granite; high-priority areas of the city 5. None reinstall grass at 2 rs) None /Potable $660 K 2 yrs $5.7 M 6. Decomposed granite (only) None $310 K on oin $9.0 M 7. Hardsca a combination None $310 K ongoing $13.5 M $ Drought - tolerant with decomposed potable $110 K ongoing $15.0 M granite 9. Artificial turf None $250 K ongoing $21.0 M Present value ** Total fines for 272 days @ $10, 000 /day over the 9 -month emergency period Shutting off the water in the medians will result in the loss of the City's investment in ornamental grass (valued at $8 M). To avoid reversion to dirt at every median in the City, staff is recommending Alternative No. 4 as a way to establishing a new, environmentally conscious aesthetic citywide. In this option, irrigation of the medians will cease, as ordered by the Governor, until they are landscaped with drought- tolerant plants. Plans will be drafted to identify high - priority median locations and replace existing landscaping with a combination of drought - tolerant plants and decomposed granite. Council approval of this action will authorize staff to evaluate the feasibility in establishing an interfund loan for the estimated $5 M implementation cost. This loan will be repaid using the estimated annual operating cost savings of $577,000. Staff will bring the identified median locations, total project cost, and loan details for review and approval at a subsequent Council meeting. Projects to convert remaining median locations will be pursued as additional funding sources are identified. 65C -2 Median Landscape Alternatives June 2, 2015 Page 3 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #2 (expand opportunities for conservation and environmental sustainability). FISCAL IMPACT There is no fiscal impact associated with this action at this time. However, it is estimated that savings generated from the implementation of the State of California's Governor directive will assist in the funding of this project. Upon final recommendation a financing option to fund the remaining project components will be provided to the Council for consideration. Executive Director Public Works Agency FM /PG /mlm -" Francisco Gutierrez Executive Director Finance & Management Services Agency Exhibits: 1. City of Santa Ana Median Landscape Alternatives 65C -3 65C -4 City of Santa Ana Median Landscape Alternatives Drought - tolerant Landscape with Decomposed Granite — Alternatives No. 4 & No. 8 Bristol Street — First Street to Civic Center Decomposed Granite Landscape — Alternative No. 6 Santa Ana River Trail EXHIBIT 1 65C -5 I V'm+ � 1 �y = , t r b ti T v= 9 � T •* i 4 �I pj, a i ice. 'i� REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: PUBLIC HEARING — FISCAL YEAR 2015 -16 CITY BUDGET {STRATEGIC PLAN NO. 4,2A) CITY MANAG RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: •:• ❑ As Recommended ❑ As Amended ❑ Ordinance on 1a' Reading ❑ Ordinance on 2M Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Adopt an ordinance appropriating funds for the fiscal year commencing July 1, 2015. 2. Adopt a Seven -Year Capital Improvement Program (CIP) beginning fiscal year 2015 -16 through fiscal Year 2021 -22 per Orange County Transportation Authority (OCTA) Measure M2 eligibility requirement. 3. Adopt a resolution to amend and reestablish the City's basic classification and compensation plans and rescind resolutions 2015 -001 and 2015 -008 DISCUSSION The City of Santa Ana fiscal year 2015 -16 budget fulfills the City's purpose of providing quality service and enhancement of safety, livability and prosperity for our community. In alignment with the seven Strategic Plan goals of Community Safety; Youth, Education and Recreation; Economic Development; City Financial Stability, Community Health, Livability, Engagement & Sustainability; Community Facilities & Infrastructure; and Team Santa Ana, the budget provides for increased library hours and materials, continued funding for recreational and leisure programs, enhanced public safety including seven additional police officers, and improving facilities through deferred maintenance on City owned properties and the continued planning and development of the Safe Santa Ana initiative. The total annual City proposed budget for fiscal year 2015 -16 is $473,317,630. The proposed budget incorporates all funded appropriations related to the following City Funds: General Fund, Internal Service, Enterprise, Special Revenue, Community Development, and Capital Funds. The proposed 2015 -16 General Fund budget is $222,615,258 and equates to approximately 47% of the total City proposed budget. The General Fund supports those functions most commonly associated with city government such as police, fire, recreation, library, planning and building, 75A -1 -1 Public Hearing — Fiscal Year 2015 -16 City Budget June 2, 2015 Page 2 street maintenance and general city administration. Additionally, the General Fund budget incorporates ongoing funding of nearly $2.5 million for the five -year Strategic Plan which commenced July 1, 2014. The Strategic Plan provides funding for various programs and services including but not limited to a community policing survey, youth sports scholarships, Downtown Wayfinding, community volunteer /internship program, and additional resources to increase the useful life of existing City infrastructure. In addition, the proposed City's Capital Improvement Program for fiscal year 2015 -16 totals $68,074,534. The program includes the following initiatives: traffic improvements including the Safe Mobility Santa Ana program, improvements to playground, park and recreation facilities, street improvements for various arterial streets, and significant funding in public utility improvements. The Seven -Year CIP of $211,525,225 from fiscal year 2015 -16 to 2021 -22 includes utilizing OCTA Measure M2 funding for street improvements over the next seven years. Workforce changes included in the City's fiscal year 2015 -16 budget total an addition of 34 positions and deletion of 16 positions for a total net of 18 positions. Some of the major components include the addition of police officers, fulltime staff support for a Body Camera Program, public works project managers for program and operational efficiency, and addition of a Supervising Accountant for the development of an Internal Audit Program. In addition, the proposed resolution amends the existing resolutions along with reestablishment of the following: City's basic classification and compensation plans by adding and changing classification titles, establishing the corresponding salary rate ranges, and designation of several new classification titles. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #4 City Financial Stability, Objective #2, (Provide a reliable five -year financial forecast that ensures financial stability in accordance with the strategic plan), Strategy A (Adopt a budget that is in alignment with the financial forecast and strategic plan). FISCAL IMPACT With approval of the proposed fiscal year 2015 -16 budget, $473,317,630 will be appropriated to the City's various funds, departments, programs and enterprise activities. Of those amounts, $222,615,258 will be appropriated to the various general fund operating departments. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency �W Exhibits: 1. Ordinance 2. Resolution w /exhibits 75A -1 -2 Qxs 05121/15) ORDINANCE NO. NS- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2015 THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: SECTION 1: The City Council of the City of Santa Ana hereby, finds, determines and declares as follows: A. The City Manager has prepared and submitted to this Council, pursuant to the provisions of Section 605 of the City Charter, a proposed budget for expenditures for the fiscal year commencing July 1, 2015, B. In accordance with Section 606 of the City Charter, a public hearing has been held upon said proposed budget of expenditures after notice of such public hearing had been published in the manner prescribed in said Section 606 of the City Charter. C. The proposed budget of expenditures duly submitted and considered as hereinbefore stated, together with any supplemental revisions and amendments thereto, was approved, adopted and fixed by the Council as the budget of the City for fiscal year 2015 -2016, commencing July 1, 2015, in the amounts and for the funds, purposes, functions, department activities and programs as therein set forth, including the Seven -Year Capital Improvement Program Plan update per Orange County Transportation Authority Measure M2 eligibility requirement. Said adopted budget, including said supplemental revisions and amendments, together with a copy of this appropriation ordinance, shall be placed in the official files of the Clerk of the Council. SECTION 2: There are hereby appropriated to the several offices, agencies, and departments of the City, being the respective objects and purposes specified in that certain document entitled "Fiscal Year 2015 -2016 City Budget", a copy of which is on file in the Office of the Clerk of the Council, out of the various funds of the City for fiscal year 2015 -2016, the several amounts stated as proposed expenditures from said funds, respectively, in those columns of said Budget that are headed "FY 15 -16 ". Each aggregate of expenditures so specified in said Budget for said fiscal year for each program shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the Charter, except that as to any office, department, or agency of the Ordinance No, NS- 2015 -XXX Page 1 of 3 75A -1 -3 Qxs 05121/15) City for which more than one program is designated in Section 2 (General Fund Operating Budget) of said Budget, the aggregate expenditure authorized for all programs in said Section 2 of each such office, department, or agency shall be deemed to be an appropriation for a single object and purpose within the meaning of Charter Section 609. SECTION 3: The appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies, and departments opposite which the amounts of such appropriations are shown in such Budget. SECTION 4: No warrant shall be issued or indebtedness incurred for any purpose which exceeds the unexpended balance of the appropriations established by this ordinance, unless such appropriation shall have been amended or supplemented by the City Council in the manner set forth in Section 609 of the Charter. The City Manager is hereby authorized to make revisions between the items included within any such appropriation if, in his opinion, such revisions are necessary and proper. SECTION 5: The Executive Director of Finance and Management Services is hereby authorized to transfer monies in accordance with the Interfund Transfers listed in said Budget in such amounts and at such times during the fiscal year as he may determine necessary to the competent operation and control of City business, except that no such transfer shall be made in contravention of State law or City ordinance or exceed in total the amount stated herein or as amended by the City Council. SECTION 6: One certified copy of this appropriation ordinance together with a certified copy of each amendment thereto shall be transmitted by the Clerk of the Council to the Executive Director of Finance and Management Services. SECTION 7: The City Council of the City of Santa Ana hereby adopts the updated Seven -Year Capital Improvement Program, as set forth in the 2015 -2016 City Budget. SECTION 8: Upon and from the effective date of this ordinance, expenditures of monies appropriated hereby are authorized beginning July 1, 2015. SECTION 9: The Clerk of the Council shall cause the title of this ordinance to be published as required by law. SECTION 10: All presently applicable documentation pertaining to the number, titles, qualifications, powers, duties, or compensation of officers or employees of the City, which has been previously approved by resolution or order of the City Council and which is currently on file with the Executive Director of Personnel Services is incorporated herein and is hereby approved. The City Manager is authorized to create, alter, or abolish any position of employment, or the number, title, qualifications, powers, duties, or compensation thereof, when such action is appropriate to promote the efficiency of the City administrative organization; provided, however, that no such action shall be effective unless and until approved by resolution or order of the City Council. Ordinance No. NS-2015 -XXX Page 2 of 3 75A -1 -4 Qxs 05/21/15) ADOPTED this day of June, 2015, Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney ByI _ Jos ndoval Chi f ssistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on 2015, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: June—, 2015 Clerk of the Coun City of Santa Ana 75A -1 -5 Ordinance No. NS- 2015 -XXX Page 3 of 3 75A -1 -6 RESOLUTION NO. 2015- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND AND REESTABLISH THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLANS TO EFFECT CERTAIN CHANGES, AND TO RESCIND RESOLUTION NOS. 2015 -001 AND 2015 -008, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On January 20, 2015, the City Council passed and adopted Resolution No. 2015 -001, modifying, reestablishing and delineating the Basic Compensation and Benefit Plan for classes of employment designated as Unrepresented Executive Management (EM). C. The City of Santa Ana's Basic Compensation and Benefit Plan for classes of employment designated as Unrepresented Executive Management (EM), is attached hereto as exhibit "A," and is made a part hereof. D. On February 17, 2015, the City Council passed and adopted Resolution No. 2015 -008, amending and reestablishing the Basic Classification and Compensation Plan for all full -time and part -time classifications of employment, excepting Executive Management, E. The City of Santa Ana's Position Classification and Pay Plan for all full - time and part -time classifications of employment, is attached hereto as exhibits "B" through "I ", and is made a part hereof. F. The City Council has amended and reestablished the Basic Classification and Compensation Plans on numerous occasions since adoption. G. With the adoption of the Annual Budget for Fiscal Year 2015 -2016, the City Council authorized certain organizational, staffing, and compensation changes which affect a number of classification titles in the City's Basic Classification and Compensation Plans. 75A -1 -7 H. Aligned with the goals of restructuring the City's current Information Services organization to reflect a progressive and responsive structure that is focused on enhancing service delivery and reflects industry best practices, the City Manager proposes the City's IT Assessment Steering Committee recommendation to add the full -time classification title of Chief Information Officer (EM) (see Exhibit A) in the Basic Compensation and Benefit Plan for classes of employment designated as Unrepresented Executive Management (EM), to advance the City's IT vision and support the Information Technology Strategic Plan (ITSP) 5 -year Roadmap. To assist in focusing our resources towards programs and activities with the greatest potential to successfully achieve our budget vision and purpose, the Executive Director of Finance and Management Services proposed adding the full -time classification title of Budget Supervisor (AM) (see Exhibit E) in the Position Classification and Pay Plan. J. In order to provide an overall enhanced level of communication and effectiveness with labor relations and risk management, the Executive Director of Personnel Services proposes adding the following full -time classification titles to the Position and Classification Pay Plan: 1. Employee Relations Manager (MM) (see Exhibit E) will respond to increased workload demands in the area of labor relations due to more frequent (biennial) contract negotiations and the sole use of in -house negotiators. This position will serve as chief negotiator assigned to certain bargaining units, write and consolidate contract language, and respond to labor and employee relations issues on an on -going basis; and, 2. Risk Management Coordinator (UC) (see Exhibit B) will provide a level of analysis and technical expertise beyond the scope of the City's current job classification assigned to coordinate liability claim investigation and resolution functions, insurance procurement and loss control activities. K. In order to enhance project and service delivery and achieve operating efficiencies through improved alignment between titles and evolving business processes throughout the Public Works Agency, the Executive Director of Public Works proposes adding the following full -time classification titles to the Position and Classification Pay Plan: 75A -1 -8 I . Community Liaison (see Exhibit F) will interface with the public and with property owners /occupants affected by infrastructure projects to ensure timely notification, substantive consideration of project impacts to commerce and quality of life, feasible mitigation of impacts, first point of contact for responsive review and resolution of public concerns relating to Public Works projects and programs; 2. GIS Systems Analyst/Programmer (see Exhibit F) will collaborate to develop and implement Citywide Geographic Information Systems (GIS) standard operating procedures for recording and maintaining spatial data with reference to City assets, public infrastructure, and patterns of use and points /areas of interest to the general public, Council and staff. This position will also ensure data quality and timely updates and provide geospatial analysis for policy and project development and review; 3. Maintenance Enterprise Administrator (AM) (see Exhibit E) will participate in and oversee Maintenance Division organizational studies, budget development, administration and forecasting with broad responsibility for operational, fiscal, and human resources process optimization; 4. NPDES Manager (see Exhibit F) will coordinate intergovernmental relations, including permit terms and program funding, to ensure long- term alignment of City /Agency efforts with applicable mandates and community interest relative to the National Pollutant Discharge Elimination System ( NPDES); 5. Public Works Project Manager (see Exhibit F) will serve as the single primary point of contact and coordination for all phases of Public Works projects, relieving engineers of most project management duties and ensuring timely and efficient completion of Council- approved projects; 6. Safety Coordinator (see Exhibit F) will create and maintain safety - oriented loss minimization plans, identify and coordinate job, location and task- specific training to Public Works staff; deliver and /or coordinate safety training and report regularly to and collaborate with the City Safety Committee on agency - specific and citywide opportunities for worker health and well -being through workplace safety; and, 7. Senior Water Services Supervisor (see Exhibit F) will oversee field maintenance personnel and activities for Water and Sewer systems service, maintenance, and improvement. 75A -1 -9 L. In keeping with the City's practice to assign job titles that reflect the duties and responsibilities of the classification, and are consistent with other classifications within the City's organization structure, the Executive Director of Finance and Management Services recommends job classification titles in Fleet Services be changed, with no change in compensation, in the Position and Classification Pay Plan (See Exhibit F) as follows: 1. Fleet Equipment Supervisor 2. Fleet Equipment Technician 1 3. Fleet Equipment Technician II 4. Fleet Equipment Technician III 5. Senior Fleet Equipment Super Supervisor. to Fleet Services Supervisor; to Fleet Services Technician I; to Fleet Services Technician 11; to Fleet Services Technician III; and visor to Senior Fleet Services M. In keeping with the City's practice to assign job titles that reflect the duties and responsibilities of the classification, and are consistent with other classifications within the City's organization structure, the Executive Director of Parks, Recreation and Community Services recommends job classification titles in Park Services be changed, with no change in compensation, in the Position and Classification Pay Plan (See Exhibit F) as follows: 1. Park Maintenance Inspector I to Park Services Inspector I; 2. Park Maintenance Inspector II to Park Services Inspector II; 3. Park Maintenance Supervisor to Park Services Inspection Supervisor; and, 4. Senior Park Maintenance Supervisor to Senior Park Services Inspection Supervisor. N. In keeping with the City's practice of assigning job titles that reflect the duties and responsibilities of the classification, and are consistent with comparable job titles in the current labor market, the Interim Community Preservation Manager recommends the Community Preservation Division of the Planning and Building Agency be renamed the Code Enforcement Division and that the job classification titles in that division be changed, with no change in compensation, in the Position and Classification Pay Plan as follows: 75A -1 -10 I . Community Preservation Coordinator to Code Enforcement Coordinator (see Exhibit E); 2. Community Preservation Inspector to Code Enforcement Officer (see Exhibit F); 3. Community Preservation Manager to Code Enforcement Manager (see Exhibit E); 4. Community Preservation Technician to Code Enforcement Technician; and (see Exhibit F); and, 5. Senior Community Preservation Inspector to Code Enforcement Supervisor (see Exhibit F). O. It is now desired to rescind Council Resolution Nos. 2015 -001 and 2015 -008, reestablish the City's Basic Classification and Compensation Plans, and affect the aforementioned changes. Section 2. That Resolution Nos. 2015 -001 and 2015 -008, as amended, are hereby rescinded In their entirety. Section 3. This Resolution is operative from and after July 1, 2015. ADOPTED this 2 "d day of June, 2015, APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Sonia arvalho Miguel A. Pulido Mayor 75A -1 -11 AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2015 - to be the original Resolution adopted by the City Council of the City of Santa Ana on June 2, 2015. Date: 75A -1 -12 Clerk of the Council City of Santa Ana EXHIBIT A THE BASIC COMPENSATION AND BENEFIT PLAN FOR CLASSES OF EMPLOYMENT DESIGNATED AS UNREPRESENTED EXECUTIVE MANAGEMENT (EM). Unrepresented Executive Management (EM) Basic Compensation and Benefit Plan Effective July 1, 2015. Section 1. Executive Management (EM) Classifications and Compensation Plan. A. Unrepresented Executive Management (EM) Employee Classifications Assistant City Manager (EM) CHIEF INFORMATION OFFICER (EM) — NEW TITLE EFFECTIVE 7/1/15 Deputy City Manager (EM) Police Chief (EM) Executive Director of Community Development (EM) Executive Director of Finance and Management Services (EM) Executive Director of Parks, Recreation and Community Services (EM) Executive Director of Personnel Services (EM) Executive Director of Planning and Building Safety (EM) Executive Director of Public Works (EM) Special Assistant to the City Manager (EM) B. Schedule of Salaries. A schedule of salaries showing salary rate ranges for classifications of employment designated as unrepresented Executive Management (EM), is attached hereto and made a part hereof as though set forth in full herein. The schedule for unrepresented Executive Management (EM) classifications and effective dates is listed as follows: Salary Schedule Unrepresented EM Classifications No. Effective Date Assistant City Manager (EM) EM -39 01/01/2015 CHIEF INFORMATION OFFICER (EM) EM -35 07/01/2015 Deputy City Manager (EM) Police Chief (EM) Executive Director of Community Development (EM) Executive Director of Finance and Management Services (EM) Executive Director of Parks, Recreation and Community Services (EM) Executive Director of Personnel Services (EM) Executive Director of Planning and Building Safety (EM) Executive Director of Public Works (EM) Special Assistant to the City Manager (EM) 75A -1 -13 EM -41 01/01/2015 EM -47 01/01/2015 EM -33 01/01/2015 EM -37 01/01/2015 EM -37 01/01/2015 EM -33 01/01/2015 EM-42 01/01/2015 EM -38 01/01/2015 EM -37 01/01/2015 The unrepresented Executive Management (EM) salary schedule contains numerous salary rate ranges, each range comprised of fifteen (15) separate rates of pay shown in monthly amounts. The rate ranges are identified by a two -digit number preceded by the capital letters "EM" for Executive Management. The separate rates of pay or steps within each salary rate range are identified by the numbers 1" through "15" inclusive, with Step "1" being the lowest or minimum rate of the range, Step "8" the middle or midpoint rate of the range, and Step "15" being the highest or maximum rate. Terminal Classifications. The capitalized letter "T" shown within parenthesis [i.e., (T)] next to a classification title signifies a position classification that has been designated as "terminal" by formal City Council action and, as such, will be deleted from this classification and compensation plan for unrepresented Executive Management (EM) classifications of employment when vacated by its last remaining incumbent. No new appointment may be made to a classification that has been designated as terminal. Section 2 Special Pay Additives and Additional Compensation Provisions. Bilingual Skill Pay. Qualified employees who are assigned to positions involving the regular and frequent use of bilingual skill in both English and either Spanish, Vietnamese or any other language designated by the City Manager will be paid in the highest amount as available to represented management employees. Incumbents of positions where bilingual proficiency is essential to the performance of duties and responsibilities of a critical and /or emergency nature, or of positions where bilingual public contact is a major, essential or integral element of the work being performed, will be paid in the highest amount as available to represented management employees. Section 3 Administration and Applicability of the Compensation Plan A. Unless specified otherwise herein, unrepresented Executive Management (EM) employees will be subject to the same changes in compensation plan provisions, including but not limited to, sick leave maximum accrual; bereavement leave; holidays; longevity vacation cash out; health and dental insurance; access to participation in the City's Vision Plan; retirement; Retirement Health Savings Plan; and work week schedule, as provided in the highest amount as available to represented management employees on or after January 1, 2015. B. Compensation Plan Implementation. Upon implementation of the basic salary schedule set forth in Sub - section 1.13. of this Resolution, a current incumbent of an Executive Management (EM) classification listed herein above will be placed at the monthly rate in the assigned salary rate range which matches the incumbent's assigned base monthly salary rate on the day preceding the effective date of this Resolution. C. Hiring Pay Policy. A newly hired Executive Management (EM) employee will be compensated at a monthly rate within the lower third of the salary range (Steps 1 through 5) for his /her job classification as authorized by the appointing authority. When economic conditions, unusual employment conditions, or exceptional qualifications of a candidate for employment indicates a higher rate would be in the City's best interest, the City Manager may authorize compensating the new employee within the middle 75A -1 -14 third of the salary range (Steps 6 through 10) but the higher starting salary will generally not be above Step 8. D. Rates of Pay for Temporary and Part -Time Work. When an employee is hired in an Executive Management (EM) classification on a temporary basis, which is defined as employment with an anticipated duration of less than six (6) months, or an employee is hired in an Executive Management (EM) classification on a part -time basis, which is defined as employment of forty (40) hours or less per semi - monthly pay period, the employee will be paid at a rate per hour for actual time spent in the duties of his or her employment. Rate per hour will be computed to the nearest whole cent by dividing the classification's standard monthly rate of compensation by 173.33. A computation resulting inexactly one -half (1/2) cent will fix the rate at the next higher whole cent. E. Service. The word "service" as used in this Resolution will be deemed to mean continuous, full -time service in the classification in which the employee is being considered for salary advancement, service in the higher classification or service in a classification allocated to the same salary rate range and having generally similar duties and requirements. Employees hired after the first (V) working day of the month will not be credited with "time in service" for that month when determining the length of service required for salary step advancement. A lapse of service by an Executive Management (EM) employee for a period of time longer than ten (10) calendar days by reason of resignation, quit, or discharge, will serve to eliminate the accumulated length of service time of such employee for the purpose of this Resolution. F. Appointment or Promotion of Current Employee. An employee who is appointed or promoted to an Executive Management (EM) classification from a represented management or non - management classification of the City service will be placed at a salary rate in the Executive Management (EM) salary rate range which provides a minimum of a five percent (5 %) pay increase. G. Reduction in Pay. An Executive Management (EM) employee may receive a reduction in salary on the basis of unsatisfactory work performance, conduct or other reasons at the discretion of the City Manager. H. Temporary Upgrade to an Executive Management (EM) Classification. Regular employees of the City who are incumbents of classes of employment not included in this Resolution and who are temporarily upgraded to an Executive Management (EM) classification will receive a five percent (5 %) increase or the minimum rate of the Executive Management (EM) salary range, whichever is higher, in accordance with current upgrade provisions. I. Reallocation of Salary Rate Ranges. When an employee is in an Executive Management (EM) classification which is reallocated from the current salary rate range to a different salary rate range, the employee will retain the same salary step he or she held prior to the reallocation. The employee will retain credit for length of service in such salary step towards advancement to the next higher salary step. J. Y- Rating. In special circumstances the City Manager may approve compensating an employee in excess of the salary range of the classification to which 75A -1 -15 he or she is assigned by "freezing" the employee's salary at the current rate. In such cases, incumbents will not receive step increases or current and future general "across - the- board" salary adjustments scheduled for other classes until the salary level is equal to or greater than the "frozen" salary for the assigned classification. K. Z- Rating. A Z -Rate is a special salary rate established by the City Manager which allows an employee who has been reclassified to a classification at a lower salary rate range to be paid at a rate of pay higher than that assigned to his or her reclassified position title for a specified transition time period. Section 4. Health and Welfare Benefits. The following optional insurance benefits available to Executive Management (EM) employees are provided through a cafeteria plan adopted in accordance with the provisions of Internal Revenue Code § 125. The City will contribute to the cafeteria plan in the highest amount as available to represented management employees. Since the City contracts with CalPERS for medical insurance, the amount described above will include the CalPERS statutory minimum paid by the City. A. Medical insurance. Eligible Executive Management (EM) employees may select any of the medical insurance plan options offered by CaIPERS. B. Dental insurance. Eligible Executive Management (EM) employees will have the ability to select either an HMO or PPO dental insurance plan. C. Vision insurance. Eligible Executive Management (EM) employees will have the ability to select vision insurance coverage through the City's insurance provider. D. Cash -in -Lieu of Benefits. Executive Management (EM) employees will be eligible to receive cash (subject to taxation as wages) through the cafeteria plan if they either opt -out of receiving one of the optional benefits provided through the plan or if they choose optional benefits that do not cost as much as the maximum dollar amount they receive through the plan. E. Employee Contributions for Benefits. If an Executive Management (EM) employee chooses optional benefits whose aggregate premium cost exceeds the maximum City Contributions to the Cafeteria Plan, the City will automatically deduct the excess premium amount on a pre -tax basis from the employee's regular paycheck. F. Disability Insurance. The City will pay one hundred percent (100 %) of the premium cost for a long -term disability insurance plan under the policy it maintains on behalf of its employees in order to provide Executive Management (EM) employees a monthly benefit of sixty -six and two- thirds percent (66 2/3) of base monthly salary (insured payroll), less offsets contained in the existing plan, to a maximum monthly benefit of $5,000. 75A -1 -16 G. Life Insurance and Accidental Death & Personal Loss (AD &PL). The City will pay one hundred percent (100 %) of the premium cost for term life and AD &PL insurance coverage under the policy it maintains on behalf of its employees in order to provide Executive Management (EM) employees with life and AD &PL insurance coverage in an amount equal to three times the employee's annual rate of salary to a maximum of $300,000 provided Executive Management (EM) employees can provide evidence of insurability for coverage above $150,000 if so required by the terms and conditions of said term life and AD &PL insurance policy. In the event an Executive Management (EM) employee is determined to be ineligible for said insurance coverage, the City will attempt to provide as much coverage as may be obtained at a reasonable cost without having to provide evidence of insurability. Section 5. Leave Accruals and Cash -Out Provisions. A. Paid Holiday Time Off. Executive Management (EM) employees are not required to appear for work, except in emergencies, and will receive payment at his or her current base salary rate for the following twelve (12) holidays during each year: January 1st; third Monday in January; third Monday in February; last Monday in May; July 4th; first Monday in September; November 11th; Thanksgiving Day and the day immediately following (Friday); Christmas Day; the last working day before Christmas Day (unless Christmas Day falls on Thursday, in which instance the day following Christmas Day will be observed) and one (1) floating holiday. Any holiday which falls on Sunday will be observed on the following Monday and any holiday which falls on a Saturday will be observed on the Friday preceding the holiday. B. Vacation Time Off. Executive Management (EM) employees will be granted regular and longevity paid vacation leave on the same basis as provided to represented employees of the City, with the exception that such affected employees will be granted: 1. Regular vacation with pay at the annual rate of fifteen (15) working days for each of his or her first and second completed year of service. 2. An additional five (5) working days per year over the regular and longevity vacation accruals applicable to represented employees of the City. Affected Executive Management (EM) employees must take at least five (5) consecutive days of vacation leave each year. C. Longevity Vacation Credits for Newly -Hired Executive Management (EM) Employees. The City Manager is authorized to grant to a person newly hired by the City to a position designated as Executive Management (EM), longevity vacation credits in the form of years of service to the City up to a maximum of 20 years. The credits will be counted as completed years of service with the City for the purpose of calculating longevity vacation accrual only. The longevity vacation credits will be added to the years of service actually completed with the City of Santa Ana by the employee to establish total years of service for the purpose of calculating longevity vacation. D. Longevity and Vacation Pay Option. Once per fiscal year, Executive Management (EM) employees will be given the option to receive cash compensation, 75A -1 -17 computed on a straight time basis, in lieu of up to five (5) working days of earned, unused vacation benefits set forth in Section B. E. Sick Leave Credits for New Hires. The City Manager is authorized to grant a newly appointed Executive Management (EM) employee sick leave credits up to an amount equal to any earned but unused sick leave credits available to such appointee at the time of his or her separation from his or her most recent previous employer. F. Payment for Unused Sick Leave. Executive Management (EM) employees will be granted payment for unused sick leave on the same basis as provided to Santa Ana Management Association (SAMA) represented employees of the City. G. Paid or unpaid Administrative Leave Policy. The City Manager is authorized to grant, at his or her discretion, paid or unpaid leave for Executive Management (EM) employees. Section 6. Retirement Plan Contributions. A. The terms of the existing contract between the City and California Public Employees' Retirement System (CaIPERS) governing the City retirement benefits of Executive Management (EM) employees covered by this Resolution are incorporated by reference herein. The City will make contributions to CalPERS in accordance with its contract with CalPERS for employees covered by said contract as amended. B. 2.7% at 55 Service Retirement Benefit for Classic Miscellaneous Members. The City agrees to provide Executive Management (EM) employees covered by this Resolution, and who are defined as Classic Miscellaneous Members under the California Public Employees' Pension Reform Act (PEPRA) of 2013 (AB340), with the 2.7% at 55 Service Retirement benefit. C. Payment of 2.7% at 55 Service Retirement Benefit. Classic Miscellaneous Executive Management (EM) employees covered by this Resolution will contribute eight percent (8 %) of CalPERS reportable compensation toward the employer cost of the 2.7% at 55 enhanced retirement formula. This payment will be implemented as cost - sharing pursuant to Government Code Section 20516(f). Pre - Taxable Benefit. To the extent permitted by CalPERS and Internal Revenue Service regulations, this eight percent (8 %) employee contribution will be implemented through payroll deductions on a pre -tax basis. D. 2.0% at 62 Service Retirement Benefit for New Miscellaneous Members. The City agrees to provide Executive Management (EM) employees covered by this Resolution who were appointed to their classification on or after January 1, 2013, and who are defined as new members under the California Public Employees' Pension Reform Act (PEPRA) of 2013 (AB340), with the 2.0% at 62 Service Retirement benefit. E. Payment of 2.0% at 62 Service Retirement Benefit. Executive Management (EM) employees defined in 6.D. (above) will contribute at least 50% of normal cost of the 2.0% at 62 retirement benefit. 75A -1 -18 Pre - Taxable Benefit. To the extent permitted by CaIPERS and Internal Revenue Service regulations, the City will make the above employee deductions pre -tax contributions. F. 3% at 50 Service Retirement Benefit for Classic Safety Members. The City agrees to provide Executive Management (EM) employees covered by this Resolution, and who are defined as Classic Safety Members under the California Public Employees' Pension Reform Act ( PEPRA) of 2013 (AB340), with the 3% at 50 Service Retirement benefit. G. Payment of 3.0% at 50 Service Retirement Benefit. Classic Safety Executive Management (EM) employees covered by this Resolution will contribute nine percent (9 %) of CalPERS reportable compensation toward the employer cost of the 3.0% at 50 enhanced retirement formula. This payment will be implemented as cost - sharing pursuant to Government Code Section 20516(f). Pre - Taxable Benefit. To the extent permitted by CalPERS and Internal Revenue Service regulations, this nine percent (9 %) employee contribution will be implemented through payroll deduction on a pre -tax basis. H. 2.7% a 57 Retirement Benefit for New Safety Members. The City agrees to provide Executive Management (EM) employees covered by this Resolution who were appointed to their classification on or after January 1, 2013, and who are defined as new members under the California Public Employees' Pension Reform Act ( PEPRA) of 2013 (AB340), with the 2.7% @ 57 Service Retirement benefit. I. Payment of 2.7% at 57 Service Retirement Benefit. Executive Management (EM) employees defined in 6.H. (above) will contribute at least 50% of normal cost of the 2.7% at 57 retirement benefit. Pre - Taxable Benefit. To the extent permitted by CalPERS and Internal Revenue Service regulations, the City will make the above employee deductions pre -tax contributions. J. Final Compensation for Pension Calculation. Final compensation for Classic Safety and Classic Miscellaneous Members will be based on the highest annual average compensation earnable during the 12 consecutive months immediately preceding the effective date of his or her retirement, or some other 12 consecutive month period designated by the member. Final compensation for Safety and Miscellaneous Members who are defined as New Members under PEPRA will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of his or her retirement, or some other 36 consecutive month period designated by the member. 75A -1 -19 K. Military Service Credit as Public Service. An Executive Management (EM) employee covered by this Resolution will be permitted to purchase up to four (4) years of service credit for any continuous active military or merchant marine service prior to employment. The cost to purchase this service credit is subject to CalPERS Regulations and calculated using a present value method. L. Deferred Retirement for Classic Safety and Classic Miscellaneous Members as defined in Section B and F (above). The City will continue to make payments to CalPERS on behalf of each eligible affected employee in an amount necessary to pay one hundred percent (100 %) of his or her individual retirement contribution which is equal to eight percent (8 %) of reportable compensation for Classic Miscellaneous Members and nine percent (9 %) for Classic Safety Members. Such payments will be credited to the individual employee's CalPERS account. Such payments are not an increase in base salary and no salary rate range applicable to any of the employees covered by this Resolution will be changed or deemed to have been changed by reason thereof. As a result, the City will not treat these payments as ordinary income and thus will not withhold federal or state income tax from said payments. The City previously received a ruling from the Internal Revenue Service confirming that such payments are deferred compensation and not ordinary income. In the event that the City receives a new ruling from the Internal Revenue Service that such payments are ordinary income of the employees instead of deferred compensation, the City's obligation to make such payments will discontinue and in place thereof the reportable compensation of each Classic Miscellaneous Member eligible for the 2.7% at 55 Benefits Formula will be increased by eight percent (8 %) and each Classic Safety Member eligible for the 3% at 50 Benefits Formula will be increased by nine percent (9 %). For the purpose of reporting an employee's compensation to CalPERS, the City will include these payments as if they were a part of the employee's reportable compensation. Section 7. Tuition Reimbursement. Executive Management (EM) employees are eligible to participate in the Training and Education Assistance Program provided for all regular, full -time employees of the City. Reimbursement will be based on the cost of tuition, required enrollment /registration fees, miscellaneous fees (health, parking, student union fees, etc.) and all required texts, eBooks and related material for each course. Maximum tuition reimbursement will be paid in the highest amount as available to other represented employees. Section 8. Medical Retirement Subsidy Plan. A. The City's current annual contribution towards the Medical Retirement Subsidy Plan for Executive Management (EM) employees covered under this Resolution is 1.75% of the base salary, which is based on the first payroll period in October and deposited no later than October 31 sc of each year. B. The plan will be administered by the City, at no cost to Executive Management (EM) employees pursuant to the written directives of Executive Management (EM) 75A -1 -20 employees. The funds contributed by the City will be maintained in such a manner as to ensure that the funds are invested in a reasonably secure plan that bears a reasonable rate of interest /growth given current financial markets. For purposes of this Resolution, investments made pursuant to the then current Statement of Investment Policy for the City of Santa Ana, will be deemed to meet the requirements of this section. This program is for medical insurance premium reduction only. C. Effective November 28, 2011, the City adopted a resolution authorizing implementation of the "Vantage Care" Retirement Health Savings Plan (RHS), which designated ICMA -RC as the administrator of the plan. 1. The City agrees to amend the current contract with ICMA -RC to allow unrepresented Executive Management (EM) employees to participate in the Retiree Health Savings Plan upon approval of the majority of Executive Management (EM) employees. 2. Upon establishment of the RHS and adoption of the RHS plan by Executive Management (EM) employees, and upon instructions from Executive Management (EM) employees the City's annual contribution of 1.75% deposited in the Medical Retirement Subsidy Plan will cease. Concurrently with said cessation, the City will increase the base pay of each Executive Management (EM) employee by 1.25% with said amount being deposited into employees' individual RHS accounts each pay period. This 1.25% increase in base is in -lieu of the Annual City Contribution of 1.75% paid to the Medical Retirement Subsidy fund in October each year. 3. If said RHS Plan is established after the annual payment of 1.75% into the existing Medical Retirement Subsidy plan has been made, the salary adjustment and deposit into the RHS of the 1.25% described in paragraph 8.C.2. above will be effective July 1, 2015. 4. Upon approval to participate in the RHS, Executive Management (EM) employees will determine how the existing Medical Retirement Subsidy Plan funds will be distributed among its membership and, if applicable, its retired members. Executive Management (EM) employees will dissolve the existing Medical Retirement Subsidy plan by June 30, 2016, unless said deadline has been extended by mutual agreement of Executive Management (EM) employees and the City. Section 9. Auto Allowance. With the exception of the Police Chief who receives a City vehicle, the City will contribute five hundred dollars ($500) per month to each Executive Management (EM) employee to offset reasonable and necessary expenses for the operation, maintenance and insuring of an automobile. In lieu of receiving five hundred dollars ($500) per month, the employee may request and be provided with an optional vehicle. This provision is in accordance with and as specified in Section 2 -300, Division 1, Article IV, Santa Ana Municipal Code. Section 10. Deferred Compensation. The City has established and maintains a deferred compensation plan pursuant to the provisions of Section 457(b) of the Internal Revenue Code. Executive Management (EM) employees covered under this resolution, 75A -1 -21 at his or her sole discretion, may defer to have deposited into the City's 457(b) plan a portion of his or her compensation up to the maximum amount permitted by law. The City is desirous of establishing a 401(a) deferred compensation plan. As permissible by law the City will establish a 401(a) deferred compensation plan at a future date. Executive Management (EM) employees covered under this resolution, at his or her sole discretion, may defer to have deposited into said 401(a) plan upon its establishment a portion of his or her compensation up to the maximum amount permitted by law. All contributions into the 457(b) and 401(a) plan are voluntary employee contributions and will meet the requirements of the Internal Revenue Code. Section 11 Unrepresented Executive Management (EM) Performance -Based Evaluation System. The provision of the unrepresented Executive Management (EM) performance -based evaluation system are as follows: 11.1 Purpose. The basic purpose of the performance -based evaluation system is to help attract, retain and motivate highly competent Executive Managers and to provide them with a strong incentive to excel. 11.2 Specific Compensation Determination. A. The City Manager is hereby given the authority to set the individual compensation, to make adjustments thereto and to make appointments at any salary within the established range for all executive positions except the City Manager, the City Attorney, and the Clerk of the Council, which will be made by the City Council. B. The City Manager will establish performance criteria and appraisal guidelines to be utilized in setting individual compensation for Executive Management (EM) employees. C. After the salary of an employee has been first established and fixed under this plan, salary advancement through the remaining steps of the 15 -step salary rate range will be based on the results of an annual performance evaluation. 11.3 Evaluation System Components. The evaluation system will be comprised of the following components: A. Annual Objectives. The system will include a list of outcome - based, measurable objectives to be achieved which have been mutually agreed upon between the appropriate appointing authority and each individual manager subject to his or her authority. A relative weight will be assigned to each objective listed with a minimum weight of 10% and all must total 100 %. B. Managerial Behaviors. In addition to his or her performance in achieving agreed upon objectives, each Executive Manager will also be evaluated for his or her managerial behavior performance, including such behavior as communication (oral or written), analysis and problem solving, decision - making and judgment, planning and 75A -1 -22 organization, management control, leadership, interpersonal relations, time - management, technical knowledge, handling of stress, etc. 11.4 Performance Evaluation Guidelines. A. The City Manager will annually evaluate the performance of each of his or her Executive Management (EM) employees annually to determine their individual eligibility for a performance increase and how much, if any, increase will be given. Such annual performance evaluation will occur once a year and will cover the twelve month period preceding that date. Additionally, at least one informal mid -year progress review will be held between the City Manager and each of his or her Executive Management (EM) employees. B. Performance Ratings. Each manager's performance in relation to his or her agreed upon annual objectives and managerial behaviors will be evaluated according to the following performance rating scale: Point Rating Performance Levels 3 Significantly Exceeds Expectations: Consistently exceeds all objectives requirements and expectations by a wide margin. 2 Exceeds Expectations: Consistently meets all objectives and requirements and exceeds several. 1 Meets Expectations: Meets objectives and requirements. 0 Below Expectations: Fails to meet some objectives and requirements. -1 Unacceptable: Performance is significantly below the minimum required. 11.5 Performance -Based Salary Adjustments. Each Executive Management (EM) employee may be eligible to receive an annual performance- based, in -range salary increase and /or one -time monetary payment based on a percentage of current annual rate of base salary, or be subject to a performance -based salary reduction, in accordance with the following: A. For overall performance rated as "Significantly Exceeds Expectations," either step increases or one -time monetary payment or a combination of step increases and one -time monetary payment not to exceed seven and one -half percent (7.5 %) in toto. 75A -1 -23 B. For overall performance rated as "Exceeds Expectations," either step increases or one -time monetary payment or a combination of a step increase and one- time monetary payment not to exceed five percent (5 %) in toto. C. For overall performance rated as "Meets Expectations," a one -time monetary payment in an amount up to but not to exceed two and one -half percent (2.5 %) of current annual rate of base salary or advancement of one step (2.5 %) within the salary rate range. D. For overall performance rated as "Below Expectations," no performance salary increase or monetary incentive payment. E. For overall performance rated as "Unacceptable," no performance salary increase or monetary incentive payment. Additionally, any Executive Management (EM) employee who has received such a rating and who is being paid at a step higher than the minimum rate of the salary rate range, may be reduced by one or more steps at the discretion of the City Manager. F. Application of Guidelines. 1. If an Executive Manager who is recommended for a performance increase is at the maximum of his or her salary rate range, then the entire performance increase must be awarded the equivalent amount in a one -time monetary incentive payment. 2. Any one -time monetary incentive payment granted under this plan is not an increase in base salary and no salary rate range applicable to any management employee covered by this Resolution will be changed or deemed to have been changed by reason of such payment. 3. The City Manager will be responsible for the development and administration of detailed administrative procedures and guidelines for the consistent and effective application of the unrepresented Executive Management (EM) performance -based evaluation system. Such procedures and guidelines will define how performance objectives, measures and standards are developed; when and how performance reviews are to be carried out; how performance component ratings and composite ratings will be scored; and how performance salary increase and monetary incentive payment options are to be exercised. Section 12. Miscellaneous Provisions A. Catastrophic Leave Donation. Executive Management (EM) employees will be eligible to donate and receive catastrophic leave donations as provided to all other represented employees. B. Electronic Device Stipend. Executive Management (EM) employees who use their own personal electronic devices for City business in lieu of receiving a City owned device will be eligible to receive a stipend at a level matching that received by SAMA employees. 75A -1 -24 C. Other Unrepresented Executive Management (EM) Employee Rights and Privileges. Each employee in a classification of employment designated in Sub - section 1.A. of this Resolution as unrepresented Executive Management (EM) will continue to enjoy the same rights and privileges to which they were entitled under Resolution 91- 066 unless otherwise amended, altered or eliminated herein. 75A -1 -25 75A -1 -26 EXHIBIT B CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES REPRESENTED BY THE CONFIDENTIAL ASSOCIATION OF THE CITY OF SANTA ANA (CASA) 75A -1 -27 6 -STEP SALARY RATE RANGE EFFECTIVE 10/01/14 SRR* Monthly Salary CLASSIFICATION TITLE Minimum - Maximum BUDGET AIDE (UC) 642 $4847 - $6186 BUDGET ANALYST (UC) 668 $5502 - $7024 COUNCIL SERVICES SECRETARY (UC) 589 $3741 - $4777 EXECUTIVE ASSISTANT (UC) 645 $4919 - $6278 EXECUTIVE SECRETARY TO THE POLICE CHIEF (UC) 620 $4350 - $5557 FINANCE EXECUTIVE SECRETARY (UC) 616 $4268 - $5449 FINANCIAL ANALYST (UC) 663 $5370 - $6853 LEGAL OFFICE ASSISTANT (UC) 544 $3002 - $3831 LEGAL SECRETARY (UC) 588 $3722 - $4753 LIABILITY CLAIMS PROCESSOR (UC) 593 $3812 - $4870 LOSS CONTROL ANALYST (UC) 663 $5370 - $6853 LOSS CONTROL TECHNICIAN (UC) 642 $4847 - $6186 MANAGEMENT AIDE (UC) 642 $4847 - $6186 MANAGEMENT ANALYST (UC) 668 $5502 - $7024 MANAGEMENT ASSISTANT (EXEMPT) (UC) 668 $5502 - $7024 PARALEGAL (EXEMPT) (UC) 623 $4415 - $5639 PAYROLL SYSTEMS ANALYST (UC) 708 $6689 - $8536 PAYROLL TECHNICIAN (UC) 622 $4393 - $5611 PERSONNEL ANALYST (UC) 663 $5370 - $6853 PERSONNEL EXECUTIVE SECRETARY (UC) 610 $4142 - $5291 PERSONNEL SECRETARY (UC) 589 $3741 - $4777 PERSONNEL SERVICES RECEPTIONIST (UC) 571 $3423 - $4371 PERSONNEL SERVICES SPECIALIST (UC) 581 $3594 - $4590 PERSONNEL TECHNICIAN (UC) 622 $4393 - $5611 POLICE PERSONNEL SERVICES SPECIALIST (UC) 602 $3984 - $5089 RISK MANAGEMENT COORDINATOR (UC) - NEW TITLE EFFECTIVE 7/1/15 648 $4930 - $6291 RISK MANAGEMENT TECHNICIAN (UC) 622 $4393 - $5611 SECRETARY TO THE CITY MANAGER (UC) 666 $5449 - $6955 SENIOR BUDGET ANALYST (UC) 697 $6338 - $8089 SENIOR FINANCIAL ANALYST (UC) 707 $6656 - $8494 SENIOR LEGAL MANAGEMENT ASSISTANT (EXEMPT) (UC) 697 $6338 - $8089 SENIOR LEGAL OFFICE ASSISTANT (UC) 571 $3423 - $4371 SENIOR LEGAL SECRETARY (UC) 610 $4142 - $5291 SENIOR MANAGEMENT ANALYST (UC) 697 $6338 - $8089 SENIOR MANAGEMENT ASSISTANT (EXEMPT) (UC) 697 $6338 - $8089 75A -1 -27 EXHIBIT B Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES REPRESENTED BY THE CONFIDENTIAL ASSOCIATION OF THE CITY OF SANTA ANA (CASA) CLASSIFICATION TITLE SENIOR PARALEGAL (EXEMPT) (UC) SENIOR PAYROLL TECHNICIAN (UC) SENIOR PERSONNEL ANALYST (UC) SENIOR PERSONNEL RECEPTIONIST (UC) SENIOR PERSONNEL SERVICES SPECIALIST (UC) SENIOR PERSONNEL TECHNICIAN (UC) SENIOR RISK MANAGEMENT TECHNICIAN (UC) SENIOR WORKERS' COMP. CLAIMS ASSISTANT (UC) SENIOR WORKERS' COMP. CLAIMS EXAM. (UC) SENIOR WORKERS' COMPENSATION SYSTEMS TECH (UC) TRAINING COORDINATOR (UC) WORKERS' COMPENSATION CLAIMS ASSISTANT (UC) WORKERS' COMPENSATION CLAIMS EXAMINER (UC) WORKERS' COMPENSATION SYSTEMS TECHNICIAN (UC) 6 -STEP SALARY RATE RANGE EFFECTIVE 10101/14 SRR* Monthly Salary Minimum - Maximum 663 $5370 - $6853 642 $4847 - $6186 707 $6656 - $8494 589 $3741 - $4777 602 $3984 - $5089 642 $4847 - $6186 642 $4847 - $6186 617 $4289 - $5476 682 $5891 - $7520 627 $4504 - $5749 707 $6656 - $8494 593 $3812 - $4870 652 $5089 - $6495 603 $4003 - $5114 Footnotes * Effective 10/1/14, SRR obsolete due to 1.25% increase in -lieu of Medical Retirement Subsidy. ** "(UC)" is the parenthetical identifier used to designate classification titles as Unaffiliated Confidential * ** Benefits and compensation provisions for classification titles represented by CASA are by Agreement, and are outlined in the Memorandum of Understanding established between the City and the Bargaining Unit. * * ** This Classification and Pay Plan was adopted through Resolution on 6/2/15, effective 7/1/15. 75A -1 -28 EXHIBIT C CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA POLICE MANAGEMENT ASSOCIATION (PMA) SWORN CLASSIFICATION TITLE POLICE CAPTAIN (RM) POLICE LIEUTENANT (RM) NON -SWORN CLASSIFICATION TITLE JAIL ADMINISTRATOR (RM) POLICE ADMINISTRATIVE MANAGER (RM) POLICE COMMUNICATIONS MANAGER (RM) POLICE SYSTEMS MANAGER (RM) 4 -STEP SALARY RATE RANGE EFFECTIVE 711113 SRR Monthly Salary Minimum - Maximum M834 $12223 - $14150 M800 $10350 - $11982 5 -STEP SALARY RATE RANGE EFFECTIVE 711/13 SRR Monthly Salary Minimum - Maximum M813 $11031 - $13409 M754 $ 8269 - $10055 M739 $ 7685 - $ 9342 M777 $ 9250 - $11254 Footnotes * "(RM)" is the parenthetical identifier used to designate classification titles as Represented Management. ** Benefits and compensation provisions for classification titles represented by PMA are by Agreement, and are outlined in the Memorandum of Understanding established between the City and the Bargaining Unit. " ** This Classification and Pay Plan was adopted through Resolution on 6/2/15, effective 7/1/15. 75A -1 -29 75A -1 -30 EXHIBIT D CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA POLICE OFFICERS ASSOCIATION (POA) SWORN CLASSIFICATION TITLE POLICE OFFICER POLICE SERGEANT NON -SWORN CLASSIFICATION TITLE ANIMAL SERVICE OFFICER I ANIMAL SERVICE OFFICER II BACKGROUND INVESTIGATOR COMMUNICATIONS SERVICES OFFICER CORRECTIONAL OFFICER CORRECTIONAL SUPERVISOR CRIME RESEARCH AIDE CRIME RESEARCH ANALYST EMERGENCY OPERATIONS COORDINATOR FIREARMS EXAMINER FORENSIC SERVICES SUPERVISOR FORENSIC SPECIALIST I FORENSIC SPECIALIST II PARKING CONTROL OFFICER POLICE ATHLETIC /ACTIVITIES LEAGUE ASSISTANT DIR POLICE COMMUNICATIONS SUPERVISOR POLICE COMMUNITY SERVICES SPECIALIST POLICE EVIDENCE AND SUPPLY SPECIALIST POLICE EVIDENCE AND SUPPLY SUPERVISOR POLICE INVESTIGATIVE SPECIALIST POLICE PHOTO/VIDEO SPECIALIST POLICE PROPERTY AND EVIDENCE SUPERVISOR POLICE RECRUIT POLICE SERVICE OFFICER POLICE SERVICES DISPATCHER 75A -1 -31 5 -STEP SALARY RATE RANGE EFFECTIVE 7/1/13 SRR Monthly Salary Minimum - Maximum 690 $6050 - $7355 733 $7463 - $9073 5 -STEP SALARY RATE RANGE EFFECTIVE 7/1/13 SRR Monthly Salary Minimum - Maximum 626 $4426 - $5382 656 $5126 - $6230 641 $4764 - $5790 621 $4317 - $5252 641 $4764 - $5790 690 $6050 - $7355 652 $5026 - $6110 678 $5706 - $6937 710 $6670 - $8109 697 $6260 - $7609 728 $7283 - $8853 652 $5026 - $6110 671 $5515 - $6702 591 $3728 - $4533 620 $4296 - $5226 686 $5934 - $7211 641 $4764 - $5790 624 $4382 - $5330 644 $4834 - $5876 641 $4764 - $5790 621 $4317 - $5252 644 $4834 - $5876 650 $4978 - $6050 621 $4317 - $5252 646 $4882 - $5934 EXHIBIT D Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA POLICE OFFICERS ASSOCIATION (POA) NON -SWORN CLASSIFICATION TITLE RANGEMASTER SENIOR PARKING CONTROL OFFICER TRAFFIC SERVICES SPECIALIST 5 -STEP SALARY RATE RANGE Footnotes * Benefits and compensation provisions for classification titles represented by POA are by Agreement, and are outlined in the Memorandum of Understanding established between the City and the Bargaining Unit. ** This Classification and Pay Plan was adopted through Resolution on 612/15, effective 711/15. 75A -1 -32 EFFECTIVE 7/1/13 SRR Monthly Salary Minimum - Maximum 621 $4317 - $5252 611 $4111 - $5002 641 $4764 - $5790 Footnotes * Benefits and compensation provisions for classification titles represented by POA are by Agreement, and are outlined in the Memorandum of Understanding established between the City and the Bargaining Unit. ** This Classification and Pay Plan was adopted through Resolution on 612/15, effective 711/15. 75A -1 -32 EXHIBIT D CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA POLICE OFFICERS ASSOCIATION (POA) 5 -STEP SALARY RATE RANGE EFFECTIVE 711113 SRR Monthly Salary SWORN CLASSIFICATION TITLE Minimum - Maximum POLICE OFFICER 690 $6050 - $7355 POLICE SERGEANT 733 $7463 - $9073 75A -1 -33 5 -STEP SALARY RATE RANGE EFFECTIVE 711113 SRR Monthly Salary NON -SWORN CLASSIFICATION TITLE Minimum - Maximum ANIMAL SERVICE OFFICER 1 626 $4426 - $5382 ANIMAL SERVICE OFFICER II 656 $5126 - $6230 BACKGROUND INVESTIGATOR 641 $4764 - $5790 COMMUNICATIONS SERVICES OFFICER 621 $4317 - $5252 CORRECTIONAL OFFICER 641 $4764 - $5790 CORRECTIONAL SUPERVISOR 690 $6050 - $7355 CRIME RESEARCH AIDE 652 $5026 - $6110 CRIME RESEARCH ANALYST 678 $5706 - $6937 EMERGENCY OPERATIONS COORDINATOR 710 $6670 - $8109 FIREARMS EXAMINER 697 $6260 -$7609 FORENSIC SERVICES SUPERVISOR 728 $7283 - $8853 FORENSIC SPECIALIST 1 652 $5026 - $6110 FORENSIC SPECIALIST II 671 $5515 - $6702 PARKING CONTROL OFFICER 591 $3728 - $4533 POLICE ATHLETIC /ACTIVITIES LEAGUE ASSISTANT DIR 620 $4296 - $5226 POLICE COMMUNICATIONS SUPERVISOR 686 $5934 - $7211 POLICE COMMUNITY SERVICES SPECIALIST 641 $4764 - $5790 POLICE EVIDENCE AND SUPPLY SPECIALIST 624 $4382 - $5330 POLICE EVIDENCE AND SUPPLY SUPERVISOR 644 $4834 - $5876 POLICE INVESTIGATIVE SPECIALIST 641 $4764 - $5790 POLICE PHOTO /VIDEO SPECIALIST 621 $4317 - $5252 POLICE PROPERTY AND EVIDENCE SUPERVISOR 644 $4834 - $5876 POLICE RECRUIT 650 $4978 - $6050 POLICE SERVICE OFFICER 621 $4317 - $5252 POLICE SERVICES DISPATCHER 646 $4882 - $5934 75A -1 -33 EXHIBIT D Cori CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA POLICE OFFICERS ASSOCIATION (POA) NON -SWORN CLASSIFICATION TITLE RANGEMASTER SENIOR PARKING CONTROL OFFICER TRAFFIC SERVICES SPECIALIST 5 -STEP SALARY RATE RANGE EFFECTIVE 7/1113 SRR Monthly SalarV Minimum - Maximum 621 $4317 - $5252 611 $4111 - $5002 641 $4764 - $5790 Footnotes * Benefits and compensation provisions for classification titles represented by POA are by Agreement, and are outlined in the Memorandum of Understanding established between the City and the Bargaining Unit. ** This Classification and Pay Plan was adopted through Resolution on 6/2/15, effective 7/1/15. 75A -1 -34 EXHIBIT E CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA MANAGEMENT ASSOCIATION (SAMA) 17 -STEP SALARY RATE RANGE 5 -STEP SALARY RATE RANGE EFFECTIVE 10/01/14 EFFECTIVE 10101114 Monthly Salary SRR* MonthlV Salary ADMINISTRATIVE MANAGEMENT CLASSIFICATION TITLE ACCOUNTING MANAGER (MM) Minimum - Maximum APPLICATIONS SYSTEMS MANAGER (AM) AM774 $9231 - $11225 APPLICATIONS/TECH SUPPORT MANAGER (AM) AM784 $9697 - $11786 BENEFITS AND COMPENSATION SUPERVISOR (AM) AM734 $7593 - $ 9231 BENEFITS SUPERVISOR (AM) AM723 $7196 - $ 8749 BUDGET AND RESEARCH MANAGER (AM) AM764 $8792 - $10690 BUDGET SUPERVISOR (AM) EFFECTIVE 711/15 AM744 $7973 - $ 9697 COMMUNITY PRESERVATION COORDINATOR (AM) - TITLE MM -26 $ CHANGED TO CODE ENFORCEMENT COORDINATOR (AM) ASSISTANT DIR OF PERSONNEL SERVICES (MM) MM -26 EFFECTIVE 7/1/15 AM725 $7266 - $ 8834 CORRECTIONAL MANAGER (AM) AM737 $7704 - $ 9366 MAINTENANCE ENTERPRISE ADMINISTRATOR (AM) - NEW MM -22 $ TITLE EFFECTIVE 7/1/15 AM760 $8621- $10479 PRINCIPAL MANAGEMENT ANALYST (AM) AM734 $7593 - $ 9231 PRINCIPAL PLANNER (AM) AM760 $8621 - $10479 SUPERVISOR OF INSPECTIONS (AM) AM745 $8012 - $ 9745 WORKERS' COMPENSATION SUPERVISOR (AM) AM723 $7196 - $ 8749 17 -STEP SALARY RATE RANGE 75A -1 -35 EFFECTIVE 10/01/14 SRR* s Monthly Salary MIDDLE MANAGEMENT CLASSIFICATION TITLE Minimum - Maximum ACCOUNTING MANAGER (MM) MM -25 $ 8940 - $13272 ADMINISTRATIVE SERVICES MANAGER (MM) MM -22 $ 8303 - $12324 ASSISTANT CITY ATTORNEY (MM) MM -22 $ 8303 - $12324 ASSISTANT DIR OF COMMUNITY DEVELOPMENT (MM) MM -26 $ 9164 - $13601 ASSISTANT DIR OF FINANCE AND MANAGEMENT SVCS (MM) MM -28 $ 9627 - $14292 ASSISTANT DIR OF PARKS, REC, AND CMTY SVCS (MM) MM -26 $ 9164 - $13601 ASSISTANT DIR OF PERSONNEL SERVICES (MM) MM -26 $ 9164 - $13601 ASSISTANT DIR OF PLANNING AND BUILDING (MM) MM -28 $ 9627 - $14292 ASSISTANT TO THE CITY MANAGER (MM) MM -22 $ 8303 - $12324 BUILDING SAFETY MANAGER (MM) MM -26 $ 9164 - $13601 CHIEF ASSISTANT CITY ATTORNEY (MM) MM -30 $10115 - $15015 CITY ENGINEER (MM) MM -28 $ 9627 - $14292 CITY TRAFFIC ENGINEER (MM) MM -25 $ 8940 - $13272 COMMUNITY DEVELOPMENT MANAGER (MM) MM -22 $ 8303 - $12324 75A -1 -35 EXHIBIT E Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA MANAGEMENT ASSOCIATION (SAMA) 5 -STEP SALARY RATE RANGE EFFECTIVE 10/01/14 MIDDLE MANAGEMENT CLASSIFICATION TITLE SRR* Monthly Salary COMMUNITY PRESERVATION MANAGER (MM) TITLE CHANGED TO CODE ENFORCEMENT MANAGER EFFECTIVE 7/1/15 MM -26 $ 9164 - $13601 COMMUNITY SERVICES MANAGER (MM) MM -22 $ 8303 - $12324 CORPORATE YARD FACILITIES /FLEET SVCS MGR (MM) MM -22 $ 8303 - $12324 COUNCIL SERVICES MANAGER (MM) MM -22 $ 8303 - $12324 DEPUTY BUILDING OFFICIAL /NEW CONSTRUCTION (MM) MM -22 $ 8303 - $12324 DEPUTY BUILDING OFFICIAL /PLAN CHECK (MM) MM -25 $ 8940 - $13272 DEPUTY CITY ATTORNEY (MM) MM -12 $ 6484-$ 9627 DEPUTY CITY ENGINEER (MM) MM -25 $ 8940 - $13272 ECONOMIC DEVELOPMENT MANAGER (MM) MM -22 $ 8303 - $12324 FACILITIES MAINTENANCE SUPERINTENDENT (MM) MM -18 $ 7522 - $11164 HOUSING DIVISION MANAGER (MM) MM -22 $ 8303 - $12324 INFORMATION SERVICES MANAGER (MM) MM -25 $ 8940 - $13272 LABOR RELATIONS MANAGER (MM) - NEW TITLE EFFECTIVE 7/1115 MM -23 $ 8508 - $12633 LIBRARY OPERATIONS MANAGER (MM) MM -17 $ 7338 - $10893 PLANNING MANAGER (MM) MM -26 $ 9164 - $13601 PRINCIPAL CIVIL ENGINEER (MM) MM -25 $ 8940 - $13272 PUBLIC WORKS MAINTENANCE MANAGER (MM) MM -24 $ 8720 - $12947 RISK MANAGER (MM) MM -23 $ 8508 - $12633 SENIOR ASSISTANT CITY ATTORNEY (MM) MM -28 $ 9627 - $14292 STRATEGIC COMMUNICATIONS MANAGER (MM) MM -19 $ 7708 - $11443 TRANSIT PROGRAM MANAGER (MM) MM -25 $ 8940 - $13272 TRANSPORTATION MANAGER (MM) MM -25 $ 8940 - $13272 TREASURY AND CUSTOMER SERVICES MANAGER (MM) MM -22 $ 8303 - $12324 WATER RESOURCES MANAGER (MM) MM -26 $ 9164 - $13601 ZOO MANAGER (MM) MM -22 $ 8303 - $12324 Footnotes * Effective 10/1/14, SRR obsolete due to 1.25% increase in -lieu of Medical Retirement Subsidy. `* '(AM)" is the parenthetical identifier used to designate classification titles as Administrative Management. * *' "(MM)" is the parenthetical identifier used to designate classification titles as Middle Management. * * ** Benefits and compensation provisions for classification titles represented by SAMA are by Agreement, and are outlined in the Memorandum of Understanding established between the City and the Bargaining Unit. * " *'* This Classification and Pay Plan was adopted through Resolution on 6/2/15, effective 7/1/15. 75A -1 -36 EXHIBIT F CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 19391 SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 7 -STEP SALARY RATE RANGE EFFECTIVE 711113 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum ACCOUNTANTI 634 $4601 -$6170 ACCOUNTANT II 662 $5278 -$7073 ACCOUNTING ASSISTANT 583 $3586 - $4810 ACCOUNTING ASSISTANT /SYSTEMSTECHNICIAN 583 $3586 -$4810 ACCOUNTS PAYABLE SUPERVISOR 637 $4671- $6260 ACTIVE TRANSPORTATION COORDINATOR ** 673 $5569 -$7463 ASSISTANT BUYER* 598 $3861- $5176 ASSISTANT ENGINEER 702 $6415 -$8599 ASSISTANT ENGINEER II 716 $6869 -$9205 ASSISTANT FLEET EQUIPMENT TECHNICIAN 578 $3501 -$4694 ASSISTANT INSTRUMENT TECHNICIAN 609 $4074 -$5461 ASSISTANT LIBRARIAN 592 $3747 - $5026 ASSISTANT PARKS /LANDSCAPE PLANNER 643 $4810 -$6446 ASSISTANT PLAN CHECK ENGINEER I 702 $6415 - $8599 ASSISTANT PLAN CHECK ENGINEER II 716 $6869 - $9205 ASSISTANT PLANNER 1 643 $4810 - $6446 ASSISTANT PLANNER 11 663 $5304 - $7107 ASSISTANT TRAFFIC OPERATIONS ENGINEER 716 $6869 - $9205 ASSOCIATE PARK AND LANDSCAPE PLANNER 693 $6140 -$8229 ASSOCIATE PLAN CHECK ENGINEER 731 $7391 -$9906 ASSOCIATE PLANNER 693 $6140 -$8229 BIBLIOGRAPHIC TECHNICIAN 582 $3568 -$4787 BUILDING INSPECTOR 643 $4810 -$6446 BUILDING MAINTENANCE AIDE 561 $3221 -$4317 BUILDING MAINTENANCE SUPERVISOR 653 $5051 -$6768 BUILDING MAINTENANCE TECHNICIAN 601 $3915 -$5252 BUILDING TECHNICIAN 595 $3803 - $5101 BUSINESS TAX COLLECTOR /INSPECTOR 607 $4034 -$5408 BUYER 647 $4906 -$6574 BUYER /SYSTEMS TECHNICIAN 647 $4906 - $6574 CENTRAL SERVICES SUPERVISOR 607 $4034 -$5408 COMBINATION BUILDING INSPECTOR 643 $4810 -$6446 COMMUNITY DEVELOPMENT ANALYST 658 $5176 -$6937 COMMUNITY DEVELOPMENT COMMISSION SECRETARY 579 $3519 -$4718 COMMUNITY DEVELOPMENT DISTRICT MANAGER 713 $6768 - $9073 COMMUNITY DEVELOPMENT TECHNICI 612 $4132 -$5542 I5A_A_37 EXHIBIT F Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 19391 SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) FULL -TIME CLASSIFICATION TITLE COMMUNITY EVENTS SUPERVISOR * ** COMMUNITY LIAISON - NEW TITLE EFFECTIVE 711115 COMMUNITY PRESERVATION INSPECTOR - TITLE CHANGED TO CODE ENFORCEMENT OFFICER EFFECTIVE 7/1/15 COMMUNITY PRESERVATION TECHNICIAN -TITLE CHANGED TO CODE ENFORCEMENT TECHNICIAN EFFECTIVE 7/1/15 COMMUNITY SERVICES SUPERVISOR COMPUTER OPERATOR COMPUTER PROGRAMMER COMPUTER SYSTEMS ANALYST /PROGRAMMER CONSTRUCTION INSPECTOR I CONSTRUCTION INSPECTOR II CONTRACTS ADMINISTRATOR CORRECTIONAL RECORDS SPECIALIST CUSTODIAL AIDE /PORTER CUSTODIAN CUSTODIAN SUPERVISOR CUSTOMER SERVICE REPRESENTATIVE DATA ENTRY OFFICE ASST DATA ENTRY OPERATOR DATA ENTRY SPECIALIST DEPUTY CLERK OF THE COUNCIL DOWNTOWN DEVELOPMENT LIAISON* ECONOMIC DEVELOPMENT AIDE ECONOMIC DEVELOPMENT SPECIALIST I ECONOMIC DEVELOPMENT SPECIALIST II ECONOMIC DEVELOPMENT SPECIALIST III ELECTRICAL INSPECTOR EMPLOYMENT SERVICES FISCAL SPECIALIST ENGINEERING AIDE ENVIRONMENTAL COORDINATOR EQUIPMENT OPERATOR 75A -1 -38 7 -STEP SALARY RATE RANGE EFFECTIVE 711113 SRR Monthly Salary Minimum - Maximum 668 $5434 - $7283 664 $5330 - $7141 643 $4810 - $6446 595 683 607 650 670 643 653 643 544 506 536 588 591 561 552 561 602 664 612 663 693 723 643 634 597 693 11.16Yl $3803 - $5101 $5847 - $7837 $4034 - $5408 $4978 - $6670 $5488 -$7355 $4810 -$6446 $5051 -$6768 $4810 -$6446 $2965 -$3974 $2463 - $3302 $2853 - $3822 $3676 - $4930 $3728 - $5002 $3221 - $4317 $3082 -$4132 $3221 -$4317 $3935 - $5278 $5330 - $7141 $4132 -$5542 $5304 - $7107 $6140 - $8229 $7107 - $9529 $4810 -$6446 $4601 - $6170 $3841 -$5151 $6140 -$8229 $3935 - $5278 EXHIBIT F Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 7 -STEP SALARY RATE RANGE EFFECTIVE 7/1/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum EQUIPMENT OPERATOR - WATER SERVICES 607 $4034 -$5408 EXECUTIVE SECRETARY 600 $3896 -$5226 FACILITIES SUPERVISOR 653 $5051 - $6768 FLEET EQUIPMENT SUPERVISOR - TITLE CHANGED TO FLEET SERVICES SUPERVISOR EFFECTIVE 7/1/15 667 $5408 - $7247 FLEET EQUIPMENT TECHNICIAN I -TITLE CHANGED TO FLEET SERVICES TECHNICIAN I EFFECTIVE 7/1/15 608 $4054 -$5434 FLEET EQUIPMENT TECHNICIAN II -TITLE CHANGED TO FLEET SERVICES TECHNICIAN II EFFECTIVE 7/1/15 628 $4470 - $5992 FLEET EQUIPMENT TECHNICIAN III - TITLE CHANGED TO FLEET SERVICES TECHNICIAN III EFFECTIVE 7/1/15 643 $4810 - $6446 FLEET PARTS SPECIALIST 618 $4257 - $5706 GENERAL MAINTENANCE AIDE 561 $3221 -$4317 GENERAL MAINTENANCE LEADER 622 $4339 -$5818 GENERAL MAINTENANCE SUPERVISOR 653 $5051 -$6768 GENERAL MAINTENANCE WORKER 601 $3915 - $5252 GIS ADMINISTRATOR 688 $5992 - $8029 GIS SYSTEMS ANALYST /PROGRAMMER - NEW TITLE EFFECTIVE 7/1/15 670 $5448 -$7355 GRAPHICS DESIGNER 604 $3974 -$5330 GRAPHICS DESIGNER II 624 $4382 - $5876 HOUSING AUTHORITY AIDE 534 $2824 - $3784 HOUSING AUTHORITY ANALYST 660 $5226 - $7005 HOUSING AUTHORITY COORDINATOR 723 $7107 -$9529 HOUSING AUTHORITY INTAKE SPECIALIST 549 $3040 - $4074 HOUSING AUTHORITY OPERATIONS SUPV. 681 $5790 -$7761 HOUSING PROGRAMS AIDE 572 $3398 - $4556 HOUSING PROGRAMS ANALYST 681 $5790 - $7761 HOUSING PROGRAMS COORDINATOR 723 $7107 - $9529 HOUSING SPECIALIST 1 582 $3568 - $4787 HOUSING SPECIALIST 11 606 $4014 - $5382 INFORMATION SERVICES REPRESENTATIVE 596 $3822 - $5126 INSTRUMENT TECHNICIAN 623 $4360 -$5847 INTAKE SPECIALIST 549 $3040 - $4074 LANDSCAPE DEVELOPMENT ASSOCIATE 75A-1 -39 693 $6140 -$8229 EXHIBIT F Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) PARK MAINTENANCE SUPERVISOR - TITLE CHANGED TO PART( SERVICES INSPECTION SUPERVISOR EFFECTIVE 7/1/15 653 PARK RANGER 622 PARKING METER OPERATIONS SUPERVISOR 615 PARKING METER TECHNICIAN 1 565 PARKING METER TECHNICIAN II 595 PERMIT PROCESSOR 581 75A -1 -40 $5051 -$6768 $4339 -$5818 $4194 -$5623 $3285 -$4404 $3803 -$5101 $3550 -$4764 7 -STEP SALARY RATE RANGE EFFECTIVE 7/l/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum LEAD ACCOUNTING ASSISTANT 617 $4236 - $5678 LEAD CORRECTIONAL RECORDS SPECIALIST 586 $3640 - $4882 LEAD POLICE RECORDS SPECIALIST 596 $3822 - $5126 LIBRARIAN 632 $4556 - $6110 LIBRARY AIDE 489 $2268 - $3040 LIBRARY SERVICES ASSISTANT 534 $2824 - $3784 LOAN SPECIALIST 633 $4579 - $6140 MAIL CLERK /MESSENGER 515 $2574 -$3449 MAINTENANCE ASSISTANT 536 $2853 - $3822 MAINTENANCE WORKER 556 $3144 -$4215 MAINTENANCE WORKER II 576 $3467 - $4648 METER READER COLLECTOR 582 $3568 - $4787 MICRO SYSTEMS PROGRAMMER 678 $5706 -$7647 MICRO SYSTEMS TECHNICIAN 612 $4132 - $5542 NEIGHBORHOOD IMPROVEMENT PROJECTS SPECIALIST* 663 $5304 -$7107 NETWORK ENGINEER 718 $6937 -$9296 NETWORK SPECIALIST /WAN SYSTEMS ADMINISTRATOR 678 $5706 -$7647 NPDES MANAGER - NEW TITLE EFFECTIVE 7 /1/15 703 $6446 - $8641 OFFICE ASSISTANT 534 $2824 - $3784 OFFICE SPECIALIST 509 $2500 - $3352 OFFICE SUPERVISOR 603 $3954 -$5304 PARK MAINTENANCE AIDE 434 $1734 - $2322 PARK MAINTENANCE INSPECTOR I - TITLE CHANGED TO PARK SERVICES INSPECTOR I EFFECTIVE 7/1/15 561 $3221- $4317 PART( MAINTENANCE INSPECTOR II - TITLE CHANGED TO PARK SERVICES INSPECTOR II EFFECTIVE 7/1/15 605 $3994 - $5356 PARK MAINTENANCE LEADER 605 $3994 -$5356 PARK MAINTENANCE SUPERVISOR - TITLE CHANGED TO PART( SERVICES INSPECTION SUPERVISOR EFFECTIVE 7/1/15 653 PARK RANGER 622 PARKING METER OPERATIONS SUPERVISOR 615 PARKING METER TECHNICIAN 1 565 PARKING METER TECHNICIAN II 595 PERMIT PROCESSOR 581 75A -1 -40 $5051 -$6768 $4339 -$5818 $4194 -$5623 $3285 -$4404 $3803 -$5101 $3550 -$4764 EXHIBIT F Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) SAFETY COORDINATOR - NEW TITLE EFFF1��7 /�/1 A 690 $6050 - $8109 7 -STEP SALARY RATE RANGE EFFECTIVE 7/1/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum PERMIT SUPERVISOR 663 $5304 - $7107 PERMIT TECHNICIAN 633 $4579 -$6140 PLAN EXAMINER (T) 662 $5278 -$7073 PLANNING ASSISTANT 623 $4360 -$5847 PLANNING COMMISSION SECRETARY 600 $3896 -$5226 PLUMBING INSPECTOR 643 $4810 -$6446 POLICE FISCAL OFFICER 681 $5790 - $7761 POLICE FISCAL SERVICES SUPERVISOR 650 $4978 - $6670 POLICE RECORDS SPECIALIST 554 $3113 - $4173 POLICE RECORDS SUPERVISOR 621 $4317 - $5790 POLICE SYSTEMS SUPPORT ANALYST 698 $6291 - $8431 PRINCIPAL LIBRARIAN 652 $5026 -$6735 PRINCIPAL PROGRAMMER ANALYST 718 $6937 - $9296 PROGRAMMER ANALYST 678 $5706 - $7647 PROJECTS MANAGER 703 $6446 - $8641 PROPERTY CONTROL SPECIALIST 582 $3568 - $4787 PROPERTY REHABILITATION ASSISTANT 582 $3568 - $4787 PUBLIC WORKS DISPATCHER 566 $3302 - $4426 PUBLIC WORKS PROJECT MANAGER - NEW TITLE EFFECTIVE 7/1/15 754 $8269 - $11086 PUBLIC WORKS PROJECTS SPECIALIST 663 $5304 - $7107 PURCHASING ASSISTANT 572 $3398 -$4556 PURCHASING SPECIALIST 583 $3586 - $4810 PURCHASING SUPERVISOR 692 $6110 - $8189 RECEPTIONIST 549 $3040 - $4074 RECORDS SPECIALIST 577 $3484 - $4671 RECREATION LEADER 522 $2663 - $3568 RECREATION PROGRAM COORDINATOR 602 $3935 - $5278 REPROGRAPHIC EQUIPMENT OPERATOR 541 $2921 - $3915 RESIDENTIAL CONSTRUCTION SPECIALIST 643 $4810 - $6446 REVENUE AND CONTRACT COMPLIANCE AUDITOR 662 $5278 - $7073 REVENUE AND CONTRACT COMPLIANCE EXAMINER "" 662 $5278 - $7073 REVENUE PROCESSING ASSISTANT 552 $3082 - $4132 REVENUE SUPERVISOR 637 $4671- $6260 SAFETY COORDINATOR - NEW TITLE EFFF1��7 /�/1 A 690 $6050 - $8109 EXHIBIT F Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 19391 SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 75A -1 -42 7 -STEP SALARY RATE RANGE EFFECTIVE 711/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum SANITATION INSPECTOR 592 $3747 -$5026 SANITATION INSPECTOR II 633 $4579 -$6140 SECRETARY 579 $3519 -$4718 SECURITY ELECTRONICS TECHNICIAN 656 $5126 -$6869 SENIOR ACCOUNTANT 681 $5790 -$7761 SENIOR ACCOUNTING ASSISTANT 598 $3861 -$5176 SENIOR ACCOUNTING ASSISTANT /SYSTEMSTECHNICIAN 598 $3861 -$5176 SENIOR ASSISTANT ENGINEER 731 $7391 -$9906 SENIOR BUILDING INSPECTOR 663 $5304 -$7107 SENIOR CIVIL ENGINEER 754 $8269 - $11086 SENIOR COMBINATION BUILDING INSPECTOR 663 $5304 -$7107 SENIOR COMMUNITY DEVELOPMENT ANALYST 687 $5963 - $7989 SENIOR COMMUNITY PRESERVATION INSPECTOR -TITLE CHANGED TO CODE ENFORCEMENT SUPERVISOR EFFECTIVE 7/1/15 663 $5304 -$7107 SENIOR CORRECTIONAL RECORDS SPECIALIST 571 $3381-$4533 SENIOR DEPUTY CLERK OF THE COUNCIL 632 $4556 - $6110 SENIOR ELECTRICAL INSPECTOR 663 $5304 -$7107 SENIOR ELECTRICAL SYSTEMS SPECIALIST 663 $5304- $7107 SENIOR ENGINEER 754 $8269 - $11086 SENIOR FLEET EQUIPMENT SUPERVISOR -TITLE CHANGED TO SENIOR FLEET SERVICES SUPERVISOR EFFECTIVE 7/1/2015 687 $5963 -$7989 SENIOR GRADING SPECIALIST 663 $5304 - $7107 SENIOR HOUSING SPECIALIST 644 $4834 - $6478 SENIOR LAND SURVEYOR 764 $8683 - $11640 SENIOR LIBRARIAN 637 $4671- $6260 SENIOR LIBRARY TECHNICIAN (T) 592 $3747 - $5026 SENIOR OFFICE ASSISTANT 561 $3221- $4317 SENIOR OFFICE SPECIALIST 534 $2824 - $3784 SENIOR PARK MAINTENANCE SUPERVISOR -TITLE CHANGED TO SENIOR PARK SERVICES INSPECTION SUPERVISOR EFFECTIVE 7/1/15 683 $5847 - $7837 SENIOR PLAN CHECK ENGINEER 754 $8269 - $11086 SENIOR PLANNER 713 $6768 -$9073 75A -1 -42 EXHIBIT F Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 7 -STEP SALARY RATE RANGE EFFECTIVE 7/1/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum SENIOR PLUMBING INSPECTOR 663 $5304 -$7107 SENIOR PLUMBING /MECHANICAL SYSTEMS SPEC. 663 $5304 -$7107 SENIOR POLICE RECORDS SPECIALIST 581 $3550 - $4764 SENIOR PROGRAMMER ANALYST 698 $6291 -$8431 SENIOR RECEPTIONIST 579 $3519 -$4718 SENIOR RESIDENTIAL CONSTRUCTION SPECIALIST 663 $5304- $7107 SENIOR SYSTEMS ADMINISTRATOR 670 $5488 -$7355 SENIOR TRAFFIC ENGINEER 754 $8269 - $11086 SENIOR TRANSPORTATION ANALYST 754 $8269 - $11086 SENIOR WATER SERVICES SUPERVISOR - NEW TITLE EFFECTIVE 7/1/15 688 $5992 -$8029 SENIOR WATER SYSTEMS OPERATOR 643 $4810 - $6446 STOCK CLERK 577 $3484 - $4671 STOREKEEPER 612 $4132 -$5542 STORES AND CITY YARD PROPERTY SPECIALIST * ** 612 $4132 -$5542 STORMWATER COORDINATOR 673 $5569 -$7463 STREET LIGHTING MAINTENANCE WORKER 612 $4132 - $5542 STREET MAINTENANCE SUPERVISOR 653 $5051- $6768 STREET PAINTER 596 $3822 - $5126 SUPERVISING ACCOUNTANT 703 $6446 -$8641 SUPERVISING BUYER 677 $5678 -$7609 SUPERVISING LIBRARY SERVICES ASSISTANT 566 $3302 -$4426 SUPERVISING PARK RANGER 647 $4906 - $6574 SURVEY PARTY CHIEF 676 $5650 -$7571 SURVEY PARTY TECHNICIAN 1 612 $4132 - $5542 SURVEY PARTY TECHNICIAN II 643 $4810 -$6446 SYSTEMS ADMINISTRATOR 638 $4694 -$6291 SYSTEMS SUPPORT ANALYST 698 $6291-$8431 SYSTEMS TECHNICIAN 578 $3501 - $4694 TELECOMMUNICATIONS COORDINATOR 680 $5762 - $7723 TELECOMMUNICATIONS CUSTOMER SERVICE REP. 591 $3728 - $5002 TENANT SERVICES TECHNICIAN 579 $3519 - $4718 TREASURY SERVICES SPECIALIST * * * ** 622 $4339 -$5818 TREASURY SERVICES SUPERVISOR 637 $4671 -$6260 TREE MAINTENANCE SUPERVISOR 653 $5051-$6768 75A -1 -43 EXHIBIT F Cont °d CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 19391 SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) * Title /Salary created /changed effective 4/01/14. ** Title /Salary created /changed effective 5120/14. * ** Title /Salary created /changed effective 7/01/14. 75A -1 -44 7 -STEP SALARY RATE RANGE EFFECTIVE 7/1113 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum TREE TRIMMER 596 $3822 -$5126 UTILITIES BILLING /SYSTEMS TECHNICIAN 591 $3728 - $5002 VIDEO TECHNICIAN 634 $4601 -$6170 WATER SERVICES CREW LEADER 627 $4448 - $5963 WATER SERVICES METER REPAIRER 1 586 $3640 - $4882 WATER SERVICES METER REPAIRER II 606 $4014 - $5382 WATER SERVICES QUALITY COORDINATOR 678 $5706 - $7647 WATER SERVICES QUALITY INSPECTOR 638 $4694 - $6291 WATER SERVICES QUALITY SUPERVISOR 658 $5176 - $6937 WATER SERVICES SUPERVISOR 658 $5176 -$6937 WATER SERVICES UTILITY INSPECTOR 638 $4694 - $6291 WATER SERVICES WORKER 1 561 $3221 - $4317 WATER SERVICES WORKER II 581 $3550- $4764 WATER SYSTEMS OPERATOR 1 589 $3695 - $4954 WATER SYSTEMS OPERATOR II 609 $4074 - $5461 WATER SYSTEMS OPERATOR III 623 $4360 - $5847 WEB SYSTEMS TECHNICIAN 578 $3501 -$4694 WEBSITE ENTRY SPECIALIST 552 $3082 - $4132 WORT( CENTER COORDINATOR 723 $7107 - $9529 WORKFORCE SPECIALIST 1 578 $3501- $4694 WORKFORCE SPECIALIST II 603 $3954 - $5304 WORKFORCE SPECIALIST III 623 $4360 - $5847 WORKFORCE SPECIALIST IV 678 $5706 - $7647 YOUTH SERVICES TECHNICIAN 572 $3398 - $4556 ZOO ANIMAL REGISTRAR 583 $3586 - $4810 ZOO CURATOR 632 $4556 - $6110 ZOO CURATOR OF EDUCATION 632 $4556 - $6110 ZOO EDUCATION SPECIALIST 583 $3586 - $4810 ZOO KEEPER AIDE 493 $2311-$3098 ZOO KEEPER 553 $3098 -$4152 ZOO KEEPER 11 583 $3586 - $4810 * Title /Salary created /changed effective 4/01/14. ** Title /Salary created /changed effective 5120/14. * ** Title /Salary created /changed effective 7/01/14. 75A -1 -44 * * ** Title /Salary created effective 2/17115. Title /Salary created effective 3/1/15. * * * * ** Benefits and compensation provisions for full -time classification titles represented by SEIU are by Agreement, and are outlined in the Memorandum of Understanding established between the City and the Bargaining Unit. * * * ** This Classification and Pay Plan was adopted through Resolution on 612/15, effective 7/1/15. 75A -1 -45 75A -1 -46 EXHIBIT G CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR PART -TIME CIVIL SERVICE EMPLOYEES IN FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) COMMUNITY DEVELOPMENT DISTRICT ftXEJ _w 723 $7107 - $9073 6 -STEP SALARY RATE RANGE EFFECTIVE 7/1113 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum ACCOUNTANTI 644 $4834 -$6170 ACCOUNTANT II 672 $5542 - $7073 ACCOUNTING ASSISTANT 593 $3765 - $4810 ACCOUNTING ASSISTANT /SYSTEMS TECHNICIAN 593 $3765 - $4810 ACCOUNTS PAYABLE SUPERVISOR 647 $4906 - $6260 ACTIVE TRANSPORTATION COORDINATOR" 683 $5847 - $7463 ASSISTANT BUYER" 608 $4054 - $5176 ASSISTANT ENGINEER 1 712 $6735 - $8599 ASSISTANT ENGINEER II 726 $7211- $9205 ASSISTANT FLEET EQUIPMENT TECHNICIAN 588 $3676 - $4694 ASSISTANT INSTRUMENT TECHNICIAN 619 $4278 - $5461 ASSISTANT LIBRARIAN 602 $3935 - $5026 ASSISTANT PARKS /LANDSCAPE PLANNER 653 $5051 - $6446 ASSISTANT PLAN CHECK ENGINEER 1 712 $6735 - $8599 ASSISTANT PLAN CHECK ENGINEER II 726 $7211-$9205 ASSISTANT PLANNER 1 653 $5051 - $6446 ASSISTANT PLANNER 11 673 $5569 - $7107 ASSISTANT TRAFFIC OPERATIONS ENGINEER 726 $7211- $9205 ASSOCIATE PARK AND LANDSCAPE PLANNER 703 $6446 - $8229 ASSOCIATE PLAN CHECK ENGINEER 741 $7761- $9906 ASSOCIATE PLANNER 703 $6446 - $8229 BIBLIOGRAPHIC TECHNICIAN 592 $3747 - $4787 BUILDING INSPECTOR 653 $5051- $6446 BUILDING MAINTENANCE AIDE 571 $3381- $4317 BUILDING MAINTENANCE SUPERVISOR 663 $5304 - $6768 BUILDING MAINTENANCE TECHNICIAN 611 $4111-$5252 BUILDING TECHNICIAN 605 $3994 - $5101 BUSINESS TAX COLLECTOR/INSPECTOR 617 $4236 - $5408 BUYER 657 $5151 -$6574 BUYER/SYSTEMS TECHNICIAN 657 $5151 - $6574 CENTRAL SERVICES SUPERVISOR 617 $4236 - $5408 COMBINATION BUILDING INSPECTOR 653 $5051 -$6446 COMMUNITY DEVELOPMENT ANALYST 668 $5434 - $6937 COMMUNITY DEVELOPMENT COMMISSION SECRETARY 589 $3695 - $4718 COMMUNITY DEVELOPMENT DISTRICT ftXEJ _w 723 $7107 - $9073 EXHIBIT G Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR PART -TIME CIVIL SERVICE EMPLOYEES IN FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) FULL -TIME CLASSIFICATION TITLE COMMUNITY DEVELOPMENT TECHNICIAN COMMUNITY EVENTS SUPERVISOR * ** COMMUNITY LIAISON - NEW TITLE EFFECTIVE 7/1115 COMMUNITY PRESERVATION INSPECTOR - TITLE CHANGED TO CODE ENFORCEMENT OFFICER EFFECTIVE 7/1/15 COMMUNITY PRESERVATION TECHNICIAN -TITLE CHANGED TO CODE ENFORCEMENT TECHNICIAN EFFECTIVE 711/15 COMMUNITY SERVICES SUPERVISOR COMPUTER OPERATOR COMPUTER PROGRAMMER COMPUTER SYSTEMS ANALYST /PROGRAMMER CONSTRUCTION INSPECTOR I CONSTRUCTION INSPECTOR II CONTRACTS ADMINISTRATOR CORRECTIONAL RECORDS SPECIALIST CUSTODIAL AIDE /PORTER CUSTODIAN CUSTODIAN SUPERVISOR CUSTOMER SERVICE REPRESENTATIVE DATA ENTRY OFFICE ASST DATA ENTRY OPERATOR DATA ENTRY SPECIALIST DEPUTY CLERK OF THE COUNCIL DOWNTOWN DEVELOPMENT LIAISON* ECONOMIC DEVELOPMENT AIDE ECONOMIC DEVELOPMENT SPECIALIST I ECONOMIC DEVELOPMENT SPECIALIST II ECONOMIC DEVELOPMENT SPECIALIST III ELECTRICAL INSPECTOR EMPLOYMENT SERVICES FISCAL SPECIALIST ENGINEERING AIDE ENVIRONMENTAL COORDINATOR 75A -1 -48 6 -STEP SALARY RATE RANGE EFFECTIVE 7/1/13 SRR Monthly Salary Minimum - Maximum 622 $4339 - $5542 678 $5706 -$7283 674 $5596 - $7141 653 605 693 617 660 680 653 663 653 554 516 546 598 601 571 562 571 612 674 622 673 703 733 653 644 607 703 $5051 - $6446 $3994 -$5101 $6140 -$7837 $4236 - $5408 $5226 - $6670 $5762 - $7355 $5051 -$6446 $5304 - $6768 $5051 -$6446 $3113 - $3974 $2587 - $3302 $2995 -$3822 $3861 -$4930 $3915 - $5002 $3381 -$4317 $3237 -$4132 $3381 -$4317 $4132 - $5278 $5596 - $7141 $4339 - $5542 $5569 - $7107 $6446 -$8229 $7463 -$9529 $5051 -$6446 $4834 -$6170 $4034 -$5151 $6446 -$8229 EXHIBIT G Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR PART -TIME CIVIL SERVICE EMPLOYEES IN FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 6 -STEP SALARY RATE RANGE EFFECTIVE 7/1/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum EQUIPMENT OPERATOR 612 $4132 - $5278 EQUIPMENT OPERATOR - WATER SERVICES 617 $4236 - $5408 EXECUTIVE SECRETARY 610 $4091- $5226 FACILITIES SUPERVISOR 663 $5304 - $6768 FLEET EQUIPMENT SUPERVISOR - TITLE CHANGED TO FLEET SERVICES SUPERVISOR EFFECTIVE 7/1/15 677 $5678 - $7247 FLEET EQUIPMENT TECHNICIAN I - TITLE CHANGED TO FLEET SERVICES TECHNICIAN I EFFECTIVE 7 /1/15 618 $4257 - $5434 FLEET EQUIPMENT TECHNICIAN II -TITLE CHANGED TO FLEET SERVICES TECHNICIAN II EFFECTIVE 7 /1/15 638 $4694 - $5992 FLEET EQUIPMENT TECHNICIAN III - TITLE CHANGED TO FLEET SERVICES TECHNICIAN III EFFECTIVE 7/1/15 653 $5051 -$6446 FLEET PARTS SPECIALIST 628 $4470 - $5706 GENERAL MAINTENANCE AIDE 571 $3381- $4317 GENERAL MAINTENANCE LEADER 632 $4556 - $5818 GENERAL MAINTENANCE SUPERVISOR 663 $5304 - $6768 GENERAL MAINTENANCE WORKER 611 $4111-$5252 GIS ADMINISTRATOR 698 $6291 - $8029 GIS SYSTEMS ANALYST /PROGRAMMER - NEW TITLE EFFECTIVE 7/1/15 680 $5762 -$7355 GRAPHICS DESIGNER 1 614 $4173 - $5330 GRAPHICS DESIGNER II 634 $4601- $5876 HOUSING AUTHORITY AIDE 544 $2965 - $3784 HOUSING AUTHORITY ANALYST 670 $5488 - $7005 HOUSING AUTHORITY COORDINATOR 733 $7463 - $9529 HOUSING AUTHORITY INTAKE SPECIALIST 559 $3192 - $4074 HOUSING AUTHORITY OPERATIONS SUPV. 691 $6080 - $7761 HOUSING PROGRAMS AIDE 582 $3568 - $4556 HOUSING PROGRAMS ANALYST 691 $6080 - $7761 HOUSING PROGRAMS COORDINATOR 733 $7463 - $9529 HOUSING SPECIALIST 1 592 $3747 - $4787 HOUSING SPECIALIST II 616 $4215 - $5382 INFORMATION SERVICES REPRESENTATIVE 606 $4014 - $5126 INSTRUMENT TECHNICIAN 633 $4579 - $5847 INTAKE SPECIALIST 559 $3192 - $4074 75A -1 -49 EXHIBIT G Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR PART -TIME CIVIL SERVICE EMPLOYEES IN FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 6 -STEP SALARY RATE RANGE PARK MAINTENANCE SUPERVISOR - TITLE CHANGED TO PARK SERVICES INSPECTION SUPERVISOR EFFECTIVE 7/1/15 663 $5304 - $6768 PARK RANGER 632 $4556 - $5818 PARKING METER OPERATIONS SUPERVISOR 625 $4404 - $5623 PARKING METER TECHNICIAN 1 575 $3449 - $4404 PARKING METER TECHNICIAN 11 605 $3994 - $5101 75A -1 -50 EFFECTIVE 7/1/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum LANDSCAPE DEVELOPMENT ASSOCIATE 703 $6446 - $8229 LEAD ACCOUNTING ASSISTANT 627 $4448 - $5678 LEAD CORRECTIONAL RECORDS SPECIALIST 596 $3822 - $4882 LEAD POLICE RECORDS SPECIALIST 606 $4014 - $5126 LIBRARIAN 642 $4787 - $6110 LIBRARY AIDE 499 $2381 - $3040 LIBRARY SERVICES ASSISTANT 544 $2965 - $3784 LOAN SPECIALIST 643 $4810 - $6140 MAIL CLERK /MESSENGER 525 $2703 - $3449 MAINTENANCE ASSISTANT 546 $2995 - $3822 MAINTENANCE WORKER 1 566 $3302 - $4215 MAINTENANCE WORKER II 586 $3640 - $4648 METER READER COLLECTOR 592 $3747 - $4787 MICRO SYSTEMS PROGRAMMER 688 $5992 - $7647 MICRO SYSTEMS TECHNICIAN 622 $4339 - $5542 NEIGHBORHOOD IMPROVEMENT PROJECTS SPECIALIST' 673 $5569 - $7107 NETWORK ENGINEER 728 $7283 - $9296 NETWORK SPECIALIST /WAN SYSTEMS ADMINISTRATOR 688 $5992 - $7647 NPDES MANAGER - NEW TITLE EFFECTIVE 7/1/15 713 $6768 - $8641 OFFICE ASSISTANT 544 $2965 - $3784 OFFICE SPECIALIST 519 $2626 - $3352 OFFICE SUPERVISOR 613 $4152 - $5304 PARK MAINTENANCE AIDE 444 $1820 - $2322 PARK MAINTENANCE INSPECTOR I - TITLE CHANGED TO PART( SERVICES INSPECTOR I EFFECTIVE 7/1/15 571 $3381 - $4317 PART( MAINTENANCE INSPECTOR II - TITLE CHANGED TO PARK SERVICES INSPECTOR II EFFECTIVE 7/1/15 615 $4194 - $5356 PARK MAINTENANCE LEADER 615 $4194 - $5356 PARK MAINTENANCE SUPERVISOR - TITLE CHANGED TO PARK SERVICES INSPECTION SUPERVISOR EFFECTIVE 7/1/15 663 $5304 - $6768 PARK RANGER 632 $4556 - $5818 PARKING METER OPERATIONS SUPERVISOR 625 $4404 - $5623 PARKING METER TECHNICIAN 1 575 $3449 - $4404 PARKING METER TECHNICIAN 11 605 $3994 - $5101 75A -1 -50 EXHIBIT G Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR PART -TIME CIVIL SERVICE EMPLOYEES IN FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 19391 SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 6 -STEP SALARY RATE RANGE EFFECTIVE 711/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum PERMIT PROCESSOR 591 $3728 - $4764 PERMIT SUPERVISOR 673 $5569 - $7107 PERMIT TECHNICIAN 643 $4810 - $6140 PLAN EXAMINER (T) 672 $5542 - $7073 PLANNING ASSISTANT 633 $4579 - $5847 PLANNING COMMISSION SECRETARY 610 $4091- $5226 PLUMBING INSPECTOR 653 $5051- $6446 POLICE FISCAL OFFICER 691 $6080 - $7761 POLICE FISCAL SERVICES SUPERVISOR 660 $5226 - $6670 POLICE RECORDS SPECIALIST 564 $3269 - $4173 POLICE RECORDS SUPERVISOR 631 $4533 - $5790 POLICE SYSTEMS SUPPORT ANALYST 708 $6606 - $8431 PRINCIPAL LIBRARIAN 662 $5278 - $6735 PRINCIPAL PROGRAMMER ANALYST 728 $7283 - $9296 PROGRAMMER ANALYST 688 $5992 - $7647 PROJECTS MANAGER 713 $6768 - $8641 PROPERTY CONTROL SPECIALIST 592 $3747 - $4787 PROPERTY REHABILITATION ASSISTANT 592 $3747 - $4787 PUBLIC WORKS CREW LEADER 632 $4556 - $5818 PUBLIC WORKS DISPATCHER 576 $3467 - $4426 PUBLIC WORKS PROJECT MANAGER - NEW TITLE EFFECTIVE 7/1/15 764 $8683- $11086 PUBLIC WORKS PROJECTS SPECIALIST 673 $5569 - $7107 PURCHASING ASSISTANT 582 $3568 - $4556 PURCHASING SPECIALIST 593 $3765 - $4810 PURCHASING SUPERVISOR 702 $6415 - $8189 RECEPTIONIST 559 $3192 - $4074 RECORDS SPECIALIST 587 $3658 - $4671 RECREATION LEADER 532 $2796 - $3568 RECREATION PROGRAM COORDINATOR 612 $4132 - $5278 REPROGRAPHIC EQUIPMENT OPERATOR 551 $3067 - $3915 RESIDENTIAL CONSTRUCTION SPECIALIST 653 $5051 - $6446 REVENUE AND CONTRACT COMPLIANCE AUDITOR 672 $5542 - $7073 REVENUE AND CONTRACT COMPLIANCE EXAMINER * * ** 672 $5542 - $7073 REVENUE PROCESSING ASSISTANT 562 $3237 - $4132 75A -1 -51 EXHIBIT G Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR PART -TIME CIVIL SERVICE EMPLOYEES IN FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 6 -STEP SALARY RATE RANGE 75A -1 -52 EFFECTIVE 7/1/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum REVENUE SUPERVISOR 647 $4906 - $6260 SAFETY COORDINATOR - NEW TITLE EFFECTIVE 7/1/15 700 $6353 - $8109 SANITATION INSPECTOR 1 602 $3935 - $5026 SANITATION INSPECTOR II 643 $4810 - $6140 SECRETARY 589 $3695 - $4718 SECURITY ELECTRONICS TECHNICIAN 666 $5382 - $6869 SENIOR ACCOUNTANT 691 $6080 - $7761 SENIOR ACCOUNTING ASSISTANT 608 $4054 -$5176 SENIOR ACCOUNTING ASSISTANT /SYSTEMS TECHNICIAN 608 $4054 - $5176 SENIOR ASSISTANT ENGINEER 741 $7761 -$9906 SENIOR BUILDING INSPECTOR 673 $5569 - $7107 SENIOR CIVIL ENGINEER 764 $8683 - $11086 SENIOR COMBINATION BUILDING INSPECTOR 673 $5569 - $7107 SENIOR COMMUNITY DEVELOPMENT ANALYST 697 $6260 - $7989 SENIOR COMMUNITY PRESERVATION INSPECTOR -TITLE CHANGED TO CODE ENFORCEMENT SUPERVISOR EFFECTIVE 7/1/15 673 $5569 -$7107 SENIOR CORRECTIONAL RECORDS SPECIALIST 581 $3550 - $4533 SENIOR DEPUTY CLERK OF THE COUNCIL 642 $4787 - $6110 SENIOR ELECTRICAL INSPECTOR 673 $5569 - $7107 SENIOR ELECTRICAL SYSTEMS SPECIALIST 673 $5569 - $7107 SENIOR ENGINEER 764 $8683 - $11086 SENIOR FLEET EQUIPMENT SUPERVISOR - TITLE CHANGED TO SENIOR FLEET SERVICES SUPERVISOR EFFECTIVE 7/1/2015 697 $6260 -$7989 SENIOR GRADING SPECIALIST 673 $5569 - $7107 SENIOR HOUSING SPECIALIST 654 $5076 - $6478 SENIOR LAND SURVEYOR 774 $9117 - $11640 SENIOR LIBRARIAN 647 $4906 - $6260 SENIOR LIBRARY TECHNICIAN (T) 602 $3935 - $5026 SENIOR OFFICE ASSISTANT 571 $3381 - $4317 SENIOR OFFICE SPECIALIST 544 $2965 - $3784 SENIOR PART( MAINTENANCE SUPERVISOR - TITLE CHANGED TO SENIOR PARK SERVICES INSPECTION SUPERVISOR EFFECTIVE 7/1/15 693 $6140 -$7837 75A -1 -52 EXHIBIT G Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR PART -TIME CIVIL SERVICE EMPLOYEES IN FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 6 -STEP SALARY RATE RANGE EFFECTIVE 7/1/13 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum SENIOR PLAN CHECK ENGINEER 764 $8683 - $11086 SENIOR PLANNER 723 $7107 - $9073 SENIOR PLUMBING INSPECTOR 673 $5569 - $7107 SENIOR PLUMBING /MECHANICAL SYSTEMS SPEC. 673 $5569 - $7107 SENIOR POLICE RECORDS SPECIALIST 591 $3728 - $4764 SENIOR PROGRAMMER ANALYST 708 $6606 - $8431 SENIOR RECEPTIONIST 589 $3695 - $4718 SENIOR RESIDENTIAL CONSTRUCTION SPECIALIST 673 $5569 - $7107 SENIOR SYSTEMS ADMINISTRATOR 680 $5762 - $7355 SENIOR TRAFFIC ENGINEER 764 $8683 - $11086 SENIOR TRANSPORTATION ANALYST 764 $8683 - $11086 SENIOR WATER SERVICES SUPERVISOR - NEW TITLE EFFECTIVE 7/1/15 698 $6291 -$8029 SENIOR WATER SYSTEMS OPERATOR 653 $5051 - $6446 STOCK CLERK 587 $3658 - $4671 STOREKEEPER 622 $4339 -$5542 STORES AND CITY YARD PROPERTY SPECIALIST * ** 622 $4339 - $5542 STORMWATER COORDINATOR 683 $5847 - $7463 STREET LIGHTING MAINTENANCE WORKER 622 $4339 - $5542 STREET MAINTENANCE SUPERVISOR 663 $5304 - $6768 STREET PAINTER 606 $4014 - $5126 SUPERVISING ACCOUNTANT 713 $6768 - $8641 SUPERVISING BUYER 687 $5963 - $7609 SUPERVISING LIBRARY SERVICES ASSISTANT 576 $3467 - $4426 SUPERVISING PARK RANGER 657 $5151- $6574 SURVEY PARTY CHIEF 686 $5934 - $7571 SURVEY PARTY TECHNICIAN 1 622 $4339 - $5542 SURVEY PARTY TECHNICIAN II 653 $5051 - $6446 SYSTEMS ADMINISTRATOR 648 $4930 - $6291 SYSTEMS SUPPORT ANALYST 708 $6606-$8431 SYSTEMS TECHNICIAN 588 $3676 - $4694 TELECOMMUNICATIONS COORDINATOR 690 $6050 - $7723 TELECOMMUNICATIONS CUSTOMER SERVICE REP. 601 $3915 - $5002 TENANT SERVICES TECHNICIAN 589 $3695 - $4718 TREASURY SERVICES SPECIALIST * * * ** 632 $4556 - $5818 75A -1 -53 EXHIBIT G Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR PART -TIME CIVIL SERVICE EMPLOYEES IN FULL -TIME CLASSIFICATION TITLES REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 1939/ SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 75A -1 -54 6 -STEP SALARY RATE RANGE EFFECTIVE 7/1113 SRR Monthly Salary FULL -TIME CLASSIFICATION TITLE Minimum - Maximum TREASURY SERVICES SUPERVISOR 647 $4906 - $6260 TREE MAINTENANCE SUPERVISOR 663 $5304 -$6768 TREE TRIMMER 606 $4014 -$5126 UTILITIES BILLING /SYSTEMS TECHNICIAN 601 $3915 - $5002 VIDEO TECHNICIAN 644 $4834 -$6170 WATER SERVICES CREW LEADER 637 $4671 - $5963 WATER SERVICES METER REPAIRER 1 596 $3822 - $4882 WATER SERVICES METER REPAIRER II 616 $4215 - $5382 WATER SERVICES QUALITY COORDINATOR 688 $5992 - $7647 WATER SERVICES QUALITY INSPECTOR 648 $4930 - $6291 WATER SERVICES QUALITY SUPERVISOR 668 $5434 - $6937 WATER SERVICES SUPERVISOR 668 $5434 - $6937 WATER SERVICES UTILITY INSPECTOR 648 $4930 - $6291 WATER SERVICES WORKER 1 571 $3381- $4317 WATER SERVICES WORKER 11 591 $3728 - $4764 WATER SYSTEMS OPERATOR 1 599 $3880 - $4954 WATER SYSTEMS OPERATOR II 619 $4278 - $5461 WATER SYSTEMS OPERATOR 111 633 $4579 - $5847 WEB SYSTEMS TECHNICIAN 588 $3676 - $4694 WEBSITE ENTRY SPECIALIST 562 $3237 - $4132 WORK CENTER COORDINATOR 733 $7463 - $9529 WORKFORCE SPECIALIST 1 588 $3676 - $4694 WORKFORCE SPECIALIST II 613 $4152 - $5304 WORKFORCE SPECIALIST 111 633 $4579 - $5847 WORKFORCE SPECIALIST IV 688 $5992 - $7647 YOUTH SERVICES TECHNICIAN 582 $3568 - $4556 ZOO ANIMAL REGISTRAR 593 $3765 - $4810 ZOO CURATOR 642 $4787 - $6110 ZOO CURATOR OF EDUCATION 642 $4787 - $6110 ZOO EDUCATION SPECIALIST 593 $3765 - $4810 ZOO KEEPER AIDE 503 $2427 - $3098 ZOO KEEPER 1 563 $3253 - $4152 ZOO KEEPER II 593 $3765 - $4810 75A -1 -54 Footnotes * Title /Salary created effective 4/01/14. *" Title /Salary created effective 5/20/14. * ** Title /Salary created effective 07/01/14. * * ** Title /Salary created effective 2117/15. * " * ** Title /Salary created effective 3/1/15. * * * * ** Benefits and compensation provisions for part -time civil service classification titles represented by SEIU are by Agreement and are outlined in the Memorandum of Understanding established between the City and the Bargaining Unit. * * * ** This Classification and Pay Plan was adopted through Resolution on 612/15, effective 7/1/15. 75A -1 -55 75A -1 -56 EXHIBIT H CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES FOR REPRESENTED CATEGORIES OF NON -CIVIL SERVICE PART -TIME EMPLOYMENT REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 19391 SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) CLASSIFICATION TITLE ACCOUNT CLERK I ACCOUNT CLERK 11 ACCOUNTANT ADMINISTRATIVE AIDE ANIMAL KEEPER I ANIMAL KEEPER II BUILDING MAINTENANCE ASST, CASHIER CLERICAL AIDE CLERICAL ASSISTANT CLERK TYPIST I CLERK TYPIST II COMBINATION INSPECTOR COMMUNITY CENTER AIDE COMPUTER TECHNICIAN CUSTOMER SERVICE CLERK DATA ENTRY CLERK EQUIP. SVC. ATTENDANT GENERAL ASSISTANT GRAPHICS AIDE HOUSING AUTHORITY ASST. JANITOR LIBRARIAN (PART -TIME) LIBRARY ASSISTANT LIBRARY CLERK 1 LIBRARY CLERK II LOSS CONTROL OFFICE ASST. MAINTENANCE AIDE I MAINTENANCE AIDE II MEDIA RELATIONS SPECIALIST MOBILE LIBRARY CLERK MUNICIPAL UTILITY READER/COLL. PAGE PAINTER 5 -STEP BASIC HOURLY WAGE RATES EFFECTIVE 8/11/14 Hourly Salary Minimum - Maximum $18.56 - $22.53 $20.53 - $24.95 $31.53 - $38.33 $23.53 - $28.60 $11.56 - $14.04 $13.41- $16.28 $20.22 - $24.57 $11.34 - $13.80 $13.27 - $16.14 $ 9.09 - $11.04 $14.59 - $17.73 $17.14 - $20.81 $28.74 - $34.95 $17.52 - $21.31 $18.70 - $ 22.76 $19.28 - $ 23.43 $15.98- $19.45 $17.99 - $21.86 $ 9.09 - $11.04 $13.11- $15.95 $20.70 - $25.18 $14.74 - $17.93 $21.44 - $26.07 $18.05 - $21.96 $15.03 - $18.26 $16.65 - $ 20.22 $18.61- $22.62 $ 9.09 - $11.04 $10.07 - $12.28 $18.61 - $22.62 $18.32 - $22.29 $18.44 - $22.41 $ 9.09 - $11.04 $17.47 - $21.23 75A -1 -57 EXHIBIT H Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES FOR REPRESENTED CATEGORIES OF NON -CIVIL SERVICE PART -TIME EMPLOYMENT REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 19391 SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) CLASSIFICATION TITLE PARK MAINTENANCE ASST. PARK RANGER (PART TIME) PARK SECURITY GUARD PARKING METER MAINTENANCE AIDE PERMIT PARKING AIDE PLANNING TECHNICIAN POLICE RECORDS CLERK I POLICE RECORDS CLERK II POLICE SUPPLY CLERK PROGRAM COORDINATOR PROGRAM LEADER I PROGRAM LEADER II PUBLIC WORKS RECORDS ASSISTANT PURCHASING AGENT PURCHASING CLERK RIGHT OF WAY TECHNICIAN SENIOR ADMINISTRATIVE AIDE SENIOR CLERICAL AIDE SENIOR PROGRAM LEADER SPECIAL EMP. COUNSELOR I SPECIAL EMP. COUNSELOR II SPECIAL EMP. COUNSELOR III SPECIAL EVENTS LEADER 1 SPECIAL EVENTS LEADER II SPORTS ATTENDANT SR. LIBRARY ASSISTANT SR. MAINTENANCE AIDE I SR, MAINTENANCE AIDE II SR. MAINTENANCE WORKER SR, SPECIAL EMP. COUNSELOR SR. TUTOR STORES AIDE STRUCTURAL PLAN EXAMINER I STRUCTURAL PLAN EXAMINER II 5 -STEP BASIC HOURLY WAGE RATES EFFECTIVE 8111114 Hourly Salary Minimum - Maximum $15.62 - $19.01 $25.93 - $31.54 $18.70 - $22.76 $16.97 - $20.63 $19.89 - $24.19 $23.64 - $28.74 $16.06 - $19.53 $17.47 - $ 21.23 $17.52 - $21.31 $15.18 - $18.48 $ 9.09 - $11.04 $10.48 - $12.72 $22.16 - $26.95 $29.32 - $35.62 $18.49 - $22.46 $14.87 - $18.07 $25.90 - $31.48 $15.03 - $18.26 $12.41- $15.05 $ 9.95- $12.09 $12.24 - $14.87 $13.78 - $16.74 $12.09 - $14.69 $14.74 - $17.93 $ 9.09 - $11.04 $19.16 - $23.28 $11.50 - $13.95 $13.03 - $15.86 $16.35 - $19.86 $14.87 - $18.07 $14.52 - $17.67 $17.16 - $20.84 $31.54 - $38.33 $33.77 - $41.03 75A -1 -58 EXHIBIT H Cont'd CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN FOR CLASSIFICATION TITLES FOR REPRESENTED CATEGORIES OF NON -CIVIL SERVICE PART -TIME EMPLOYMENT REPRESENTED BY THE SANTA ANA CITY EMPLOYEES, CHAPTER 19391 SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) 5 -STEP BASIC HOURLY WAGE RATES EFFECTIVE 8111114 Hourly Salary CLASSIFICATION TITLE Minimum - Maximum SUPERVISING PARK RANGER (PART TIME) $29.29 - $35.62 TUTOR $12.24 - $14.87 Footnotes * * * ** This Classification and Pay Plan was adopted through Resolution on 6/2/15, effective 7/1/15. 75A -1 -59 75A -1 -60 EXHIBIT I CITY OF SANTA ANA POSITION CLASSIFICATION AND PAY PLAN CLASSIFICATION TITLES FOR SEASONAL AND OTHER UNAFFILIATED CATEGORIES OF NON -CIVIL SERVICE PART -TIME EMPLOYMENT CLASSIFICATION TITLE ADMINISTRATIVE INTERN ANIMAL CONTROL OFFICER BACKGROUND INVESTIGATOR BUDGET INTERN COLD CASE INVESTIGATOR CORRECTIONAL SERVICES OFFICER ENGINEERING INTERN FINGERPRINT EXAMINER FORENSIC BALLISTICS TECHNICIAN JAIL TRANSPORTATION OFFICER LAW CLERK MANAGEMENT INTERN* POLICE CADET POLICE RESERVE LEVEL 1 ** POLICE RESERVE LEVEL 2 ** POLICE RESERVE LEVEL 3 ** POLICE RESERVE SERGEANT ** POLICE SPECIAL EVENTS OFFC. POLICE TRAINING FACILITATOR PROFESSIONAL STANDARDS INV REDEVELOPMENT PROJECT COORD SR. ADMINISTRATIVE INTERN STUDENT INTERN * ** Footnotes Two Step Wage Rates. "* One Step Wage Rate. 5 -STEP BASIC HOURLY WAGE RATES EFFECTIVE 1/11/09 Hourly Salary Minimum - Maximum $12.23 - $14.88 $23.96 - $29.13 $28.45 - $34.60 $16.18 - $19.66 $28.45 - $34.60 $20.01- $24.32 $16.18 - $19.66 $29.88 - $36.32 $24.56 - $29.87 $25.80 - $31.38 $15.10 - $18.35 $18.68 - $19.61 $10.19 - $12.43 $29.16 $20.83 $16.66 $32.08 $18.51- $ 22.53 $22.21- $27.00 $28.45 - $34.60 $42.06 - $51.11 $14.72 - $17.89 $ 9.00 - $10.93 * ** Minimum Wage Step Increase Effective 4/1/14. " * * "* This Classification and Pay Plan was adopted through Resolution on 6/2/15, effective 7/1/15. 75A -1 -61 75A -1 -62 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: FISCAL YEAR 2015 -16 MISCELLANEOUS FEES RESOLUTION (STRATEGIC PLAN NO. 4,2A) CITY MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO aIIII =110111111111 LIF,W=11 V Adopt a resolution establishing the fiscal year (FY) 2015 -16 Schedule of Uniform Fees for Miscellaneous Services. DISCUSSION The Miscellaneous Fees Resolution is comprised of various fees associated with City services, building fees, and enterprise fees. These fees are intended to recover to the extent possible the costs associated with delivering the associated services. Annually the fees and services associated with the Miscellaneous Fees Resolution are reviewed and adjusted to reflect these costs. Unless otherwise noted, the fees are adjusted 2.4 %. This percentage reflects the change in the Consumers Price Index - Urban, All Services Component, for the Los Angeles- Riverside- Orange County area in a twelve month period ending December 31, 2014 (CPI). The FY 2015 -16 Miscellaneous Fees Resolution identifies all fees assessed as well as those recommended for adjustment. The FY 2015 -16 Miscellaneous Fees Schedule includes the continued waiver of the Credit Card Processing Fee, and establishes one new fee, Major Commercial Modification Review. There is also an existing fee proposed for modification beginning July 1, 2015, the Rooftop Solar Permit fee. This fee was waived in past years in order to incentivize solar installations. However with the expiration of the waiver at the end of June 2015, the Rooftop Solar Permit fee is being modified to be in accordance with State mandate, S131222, placing limits on the charge through 2017. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #4 City Financial Stability, Objective #2 (provide a reliable five -year financial forecast that ensures financial stability in accordance with the strategic plan), Strategy A (adopt a budget that is in alignment with the financial forecast and strategic plan). 75A -2 -1 Fiscal Year 2015 -16 Miscellaneous Fees Resolution June 2, 2015 Page 2 FISCAL IMPACT The proposed fee schedule will generate additional revenue that will be appropriated to the City's various funds, departments, programs and enterprise activities. Francisco Gutierrez Executive Director I / Finance and Management Services Agencn Exhibits: 1. Resolution 75A -2 -2 Jxs(05/22115 RESOLUTION NO. 2015 -xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2015 -2016 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby, finds, determines and declares as follows: A. Each year, for the convenience of the public the City Council gathers in a single document a comprehensive listing of fees and service charges imposed by the City upon that limited number of persons seeking services of value from the City. B. This document is known as the "Miscellaneous Fee Schedule" for Fiscal Year 2015 -2016 and is on file at the Clerk of the Council office, and incorporated by this reference. C. As part of approving the Miscellaneous Fee Schedule for Fiscal Year 2015 -2016, the various agencies of the City have analyzed the cost to administer the various programs, activities and applications for which the City imposes fees or service charges. D. In certain circumstances, agencies have determined that the cost to the City to process or undertake the services set forth in the Miscellaneous Fee Schedule has increased over the prior fiscal year by approximately 2.4 %, so that certain proposed fees for Fiscal Year 2015 -2016 have been increased by this percentage, or by this amount rounded. This percentage reflects the change in the Consumers Price Index - Urban, All Services Component, for the Los Angeles- Riverside- Orange County area in a twelve month period ending December 31, 2014 (CPI). E. The Council finds that the cost of providing the services set forth in the Miscellaneous Fee Schedule has risen by 2.4% and that this reflects the cost of administering certain programs, activities or applications for which the City levies charges, fees or service charges, Such 2.4% increase does not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application or administer the certain program for which the charge, fee or service charge is imposed. F. Similarly, in a few limited circumstances, agencies have determined that new charges should be added or existing charges raised beyond this 2.4 %. The Rooftop Solar Permit fee was an existing fee which is proposed for modification beginning July 1, 2015. This fee was waived in past years in order to incentivize solar installations. However with the expiration of the waiver at the end of June 2015, the Resolution No. 2015 -XXX 75A -2 -3 Page 1 of 3 hs (05J22/1 5 Rooftop Solar Permit fee is being modified to be in accordance with State mandate, SB1222, placing limits on the charge through the end of 2017. One new fee, Major Commercial Modification Review, is listed in the 'Proposed New Miscellaneous Fee for FY 2015 -2016' attached to the staff report submitted for this matter, and made a part hereof by this reference. G. In order to have a single comprehensive document for Fiscal Year 2015- 2016, the majority of fees which are unchanged have simply been reprinted in the Miscellaneous Fee Schedule. The Council expressly states that it is not its intention to repeal previously adopted fees and adopt new fees of exactly the same amount, but is simply repeating these fees so that the Miscellaneous Fee Schedule can continue to be a comprehensive source of City fees and service charges. H. In each of these cases, the Council finds, determines and declares that such new or increased charges, fees or service charges do not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application or administer the certain program for which the charge, fee or service charge is imposed. I. Based upon the testimony, reports and other evidence submitted on these matters, this City Council makes the above - specified findings. Section 2: The Miscellaneous Fee Schedule for Fiscal Year 2015 -2016 is hereby adopted. Each fee or service charge set forth shall be levied until further resolution of this Council. Section 3: To the extent that any fee or service charge established pursuant to City Resolution No. 2014 -046 is inconsistent with the fees or service charges established pursuant to this Resolution, then said Resolution No. 2014 -046 is hereby repealed. Section 4: If any charge, fee, service charge, section, subsection, sentence, clause, phrase or word of this Resolution is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed and adopted this Resolution, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid. Section 5: This Resolution shall be operative from and after July 1, 2015. Resolution No, 2015 -XXX 75A -2 -4 Page 2 of 3 Jss(05/22/15 ADOPTED this —day of June, 2015. APPROVED AS TO FORM: Sonia R. Ca Iho, City Attorney se Sandova Chief Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Councilmembers Councilmembers Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2015 -XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana Resolution No. 2015 -XXX 75A -2 -5 Page 3 of 3 75A -2 -6 PROPOSED MISCELLANEOUS FEES SCHEDULE City of Santa Ana If you have any questions regarding the fees or rates in this document, please contact the appropriate departmental representative listed below: SECTION REPRESENTATIVE PHONE All Departments Budget Office 647 -5420 Clerk of the Council Maria D. Huizar 647 -6520 Finance & Management Services Will Holt 647 -5440 Fire Department Budget Office 647 -5420 Police Department Robert Carroll 245 -8135 Public Works Agency Jered Elmore 647 -5091 Library Services Silvia Cuevas 647 -5254 Parks, Recreation & Community Services Francisco Arroyo 571 -4218 Community Development Agency Susan Gorospe 647 -5376 Planning & Building Agency Matt Foulkes 667 -2712 If you have any questions regarding the Miscellaneous Fee Process, please contact the Budget Office at 647 -5420. 75A -2 -8 TABLE OF CONTENTS Section Department Page I ALL DEPARTMENTS 1 II CLERK OF THE COUNCIL 5 III COMMUNITY DEVELOPMENT AGENCY 6 IV FINANCE & MANAGEMENT SERVICES 7 V FIRE SERVICES 9 VI LIBRARY 12 VII PARKS, RECREATION & COMMUNITY SERVICES 14 VIII & IX PLANNING & BUILDING AGENCY 21 X POLICE 64 XI PUBLIC WORKS 72 Appendix Summary of Proposed New and Modified Fees 77 75A -2 -9 This Page Intentionally Left Blank 75A -2 -10 RESOLUTION 2015 -# ## REVENUE ACCOUNT DEPARTAIENTAIISCELLANEOUS FEE OR SERVICE SECTION I ALL DEPARTAIENTS Certification - Any Public Record Certification (Excluding Public Records) Copy of Public Records (from Paper. Fax. Microfilm, or Other Media) In General (excluding Police Accident Reports) Size up to 8 1/2" x 14" Oversized (larger than 8 1/2" x 14 ") Postage Charges Subpoena Duces Tecum - same as above general fees phis the following: Special reproduction charges (if any) Labor charges per person for locating and preparing documents' Charges paid to a third person for retrieval and return of records held by that third person Witness Fees' Police/Fire at tender ofSubpoena plus fill cost that city incurs in terms ofsalary and trateling expenses for employee All other Employees at tender ofSubpoena plus fill cost that city incurs in terms ofsalary and trateling expenses for employee Mileage Fees' (per mile, each way) 2.40% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Each 2.96 3.05 Each 2.20 2.25 Each Page 0.20 0.20 Each Page Actual Cost Actual Cost Each Actual Cost Actual Cost Each Actual Cost Actual Cost Hour 24.00 Quarter hour or fraction thereof 6.00 Each Actual Cost Per Day 150.00 Per Day 275.00 38.39 150.00 Each 0.20 NOTE. Copies ofmaps, documents, graphs, or special ivork may befarunshed upon thepayment of the cost ofprinHng and preparation. In cases where a regular established price is ul ai, ailable, the Department Head, in collaboration xeth the Executive Director ofFinance & Management Seri ices, may establish a price consistentxeth the cost ofprinting and preparation thereof. The Executive Director ofFinance & Management Sets ices shall report such exceptions to the City Manager. It shall be the responsibility of the Ci yManager to reviwv costs annually and make such recommendations to the Ciry Council as required to keep rates consistentnvith costs. Government agencies and their official representatn e(s) shall be exemptfrrom paying theses charges for single copies for official use. Preparation of Administrative Records Deposit to be applied to copy charges of $0.20 per page. Deposit -Flat Rate 111.97 Subscriptions Agenda only: 24.00 6.00 Actual Cost 150.00 275.00 150.00 0.20 114.66 Council Annual 76.78 78.62 Boards/Commissions Annual 38.39 39.32 Minutes only Council Annual 76.78 78.62 Boards/Commissions Annual 38.39 39.32 Conforms to California Government Code Section 68096.1 and 68097.2 1 75A -2 -11 RESOLUTION 2015 -# ## 2.40% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTAIENTAIISCELLLNEOUS FEE OR SERVICE UNIT FEES FEES SECTION I ALL DEPARTAIENTS Agenda & Minutes: Council Annual 153.56 157.24 Boards/Commissions Annual 76.78 78.62 Ciry Council Agenda and Minutes can be obtained at no charge from the Corr s internet-website at www.santa- ana.orn Santa Ana Municipal Code (SAMC) and Supplements (order directly by calling Municipal Code Corporation at 1-800-262-2633) Buildine Rental Fees Group I City of Santa Ana sponsored or cosponsored event or program; agencies with a reciprocal facility use and fee schedule, and governmental agencies (serving Santa Ana residents) for business meetings and programs. Group 2 Resident not- for - profit civic, social, and religious organizations. Group 3 Nonresident not -for -profit civic, social. and religious organizations. Group 4 Resident commercial. business, and for - profit organizations. Group 5 Nonresident commercial, business, and for -profit organizations. Facility Group 1 Group 2 Group 3 Group 4 Group 5 Council Chambers/Room 147 Up to 3 hours N/C 141.69 283.39 196.27 409.34 2.4% N/C 145.09 290.19 200.98 419.17 Each additional hour N/C 45.13 91.32 65.07 136.45 2.4% N/C 46.22 93.51 66.64 139.73 Cleaning Deposit (may be refundable) 218.31 218.31 218.31 218.31 218.31 2.4% 223.55 223.55 223.55 223.55 223.55 Police Facility Community Room Up to 3 hours N/C 141.69 283.39 196.27 409.34 2.4% N/C 145.09 290.19 200.98 419.17 Each additional hour N/C 45.13 91.32 65.07 136.45 2.4% N/C 46.22 93.51 66.64 139.73 Cleaning Deposit (may be refundable) 218.31 218.31 218.31 218.31 218.31 2.4% 223.55 223.55 223.55 223.55 223.55 The Depot Lobby Per Hour N/C 176.81 235.06 175.78 293.31 2.4% N/C 181.05 240.70 180.00 300.35 Lobby Cleaning Deposit 209.51 209.51 209.51 209.51 209.51 2.4% 214.54 214.54 214.54 214.54 214.54 The Depot Courtyard Per Hour NC 58.25 86.87 58.25 116.50 2.4% N/C 59.65 88.95 59.65 119.30 Courtyard Cleaning Deposit 105.27 105.27 105.27 105.27 105.27 2.4% 107.79 107.79 107.79 107.79 107.79 The Depot Meeting Room Up to 3 Hours N/C 75.63 152.28 105.27 221.77 2.4% N/C 77.44 155.93 107.79 227.10 Each Add. Hour N/C 17.37 29.64 22.48 45.99 2.4% N/C 17.79 30.35 23.02 47.09 Cleaning Deposit (may be refundable) 218.31 218.31 218.31 218.31 218.31 2.4% 223.55 223.55 223.55 223.55 223.55 2 75A -2 -12 RESOLUTION 2015 -# ## REVENUE ACCOUNT DEPARTMENTA41SCELLANEOUS FEE OR SERVICE SECTION I ALL DEPARTMENTS Facifift Groan 1 Groan 2 Groan 3 Groan 4 Groan 5 The Depot - Suite 100 Up to 3 hours N/C 530.42 1.060.84 742.59 1.485.17 2.4% N/C 543.15 1.086.30 760.41 1.520.81 Each additional hour N/C 127.75 255.50 178.85 357.70 2.4% N/C 130.82 261.63 183.14 366.28 Cleaning Deposit 218.31 218.31 218.31 218.31 218.31 (may be refundable) 223.55 223.55 223.55 223.55 223.55 Library Room Rental per Hour Meeting Room N/C 15.58 30.11 21.81 43.61 2.4% N/C 15.95 30.83 22.33 44.66 Kitchenette (Optional) N/C 7.27 15.58 10.38 16.62 2.4% N/C 7.44 15.95 10.63 17.02 The Librcoy has meeting rooms as ailable for a fee at the Central and Newhope Libraries. City- sponsored actisities wilt receive bookiiig priority. Alt vents mustbe open to the general public atno charge Laxm Bowline Clubhouse N/C 55.47 110.94 79.63 165.32 2.4% N/C 56.80 113.60 81.54 169.29 Southwest Sr. Center California Room N/C 98.86 165.88 110.94 198.82 2.4% N/C 101.23 169.86 113.60 203.60 Dining Room N/C 32.95 52.73 39.55 79.65 2.4% N/C 33.74 54.00 40.50 81.57 Kitchen N/C 26.37 39.55 32.95 52.73 2.4% N/C 27.00 40.50 33.74 54.00 Conference Room N/C 32.95 52.73 39.55 79.65 2.4% N/C 33.74 54.00 40.50 81.57 Santa Ana Sr. Center Main Room N/C 101.53 170.36 113.94 204.19 2.4% N/C 103.97 174.45 116.67 209.09 Dining Room N/C 32.95 52.73 39.55 79.65 2.4% N/C 33.74 54.00 40.50 81.57 Kitchen N/C 26.37 39.55 32.95 52.73 2.4% N/C 27.00 40.50 33.74 54.00 Classroom N/C 18.13 36.25 26.37 52.73 2.4% N/C 18.56 37.12 27.00 54.00 Sateado Conamanty Center Meeting RoomA N/C 36.25 73.60 52.73 106.00 2.4% N/C 37.12 75.36 54.00 108.54 Meeting RoomB N/C 18.13 36.24 26.37 52.72 2.4% N/C 18.56 37.11 27.00 53.99 Kitchen N/C 13.74 27.46 19.23 39.55 2.4% N/C 14.07 28.12 19.69 40.50 Gymnasium N/C 69.21 138.41 98.86 198.82 2.4% N/C 70.87 141.73 101.23 203.60 3 75A -2 -13 RESOLUTION 2015 -# ## REVENUE ACCOUNT DEPARTMENTAIISCELLANEOUS FEE OR SERVICE SECTION I ALL DEPARTNIENTS Facifift Groan 1 Groan 2 Groan 3 Groan 4 Groan 5 Jerome Recreation Center Social Hall N/C 18.13 36.25 26.37 52.73 2.4% N/C 18.56 37.12 27.00 54.00 Class Room N/C 18.13 36.25 26.37 52.73 2.4% N/C 18.56 37.12 27.00 54.00 Kitchen N/C 13.74 27.46 19.23 39.55 2.4% N/C 14.07 28.12 19.69 40.50 Gymnasium N/C 67.18 134.37 95.97 193.02 2.4% N/C 68.80 137.59 98.28 197.65 El Salvador Center Social Hall N/C 18.13 36.25 26.37 52.73 2.4% N/C 18.56 37.12 27.00 54.00 Class Room N/C 18.13 36.25 26.37 52.73 2.4% N/C 18.56 37.12 27.00 54.00 Kitchen N/C 13.74 27.46 19.23 39.55 2.4% N/C 14.07 28.12 19.69 40.50 Memorial Center Social Hall N/C 18.13 36.25 26.37 52.73 2.4% N/C 18.56 37.12 27.00 54.00 Class Room N/C 18.13 36.25 26.37 52.73 2.4% N/C 18.56 37.12 27.00 54.00 Lee Cabins N/C 9.33 18.13 13.18 19.23 2.4% N/C 9.55 18.56 13.50 19.69 Corbin Center leer room) N/C 18.13 36.25 26.37 52.73 2.4% N/C 18.56 37.12 27.00 54.00 Hector Godinez Mel, School Class Room N/C 31.31 50.54 37.90 75.80 2.4% N/C 32.06 51.75 38.81 77.62 Meeting Room N/C 34.61 70.30 50.54 101.05 2.4% N/C 35.44 71.99 51.75 103.48 Performing Arts Facility N/C 94.47 158.17 106.00 189.48 2.4% N/C 96.74 161.97 108.54 194.03 Hand R00m N/C 52.72 106.00 75.80 157.64 2.4% N/C 53.99 108.54 77.62 161.42 Gymnasium N/C 66.47 132.36 94.47 189.48 2.4% N/C 68.07 135.54 96.74 194.03 See SECTION VII for surcharges Santiaeo Wildlife and Watershed Center Class Room N/C 43.94 73.38 49.22 87.88 2.4% N/C 44.99 75.14 50.40 89.99 Stadium Concession Buildine N/C 55.47 110.94 79.63 165.32 2.4% N/C 56.80 113.60 81.54 169.29 4 75A -2 -14 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE TV 14 -15 TV 15 -16 ACCOUNT DEPARTAIENTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION H CLERK OF THE COUNCIL 57070 Initiative Petition Pursuant to California Elections Code 9202(b) & City of Santa Ana Council Resolution 88 -048 Per Filing 200.00 200.00 57070 Maps City Precinct Maps (Refer to the Orange Counry Voter Registrar's Office) Oversized City and Ward Maps (Actual cost to reproduce by Public Works Agency Actual Cost Actual Cost Geographical Information Systems (GIS) Maps, TV 2012 -13 is $12.96) 57070 Notification for New or Increased Taxes Pursuant to Government Code Section 54954.6 (b) (1) Per Request 53.53 54.81 57070 City Charter Over the Counter Per Unit 13.64 13.97 Mailed Requested Per Unit 17.32 17.73 57070 Copies of Council Minutes, Ordinances, Resolutions Paper Copies including Fax Copies Each Page 0.20 0.20 Specially Reproduced Copies (e.g., floppy disks) Each Page Actual Cost Actual Cost 57070 Fair Political Practice Commission (FPPC) Statements Retrieval Fee for Statements 5 years of age or over Per Record 5.00 5.00 Copy Charge for Statements Per Record 0.10 0.10 57070 Tapes of Council Meetings DVD's Per Meeting 5.25 5.37 (orderDFD's directly by calling Parks, Recreation and Community Services at (714) 571 -4200) 57070 Hearings Chapter 3 Appeal Hearing Deposit Fee (Applicant billed for Actual Cost of Hearing Officer) Per Request 118.00 121.00 Processing Fee Per Request 40.00 41.00 Labor Charges Per Hour 40.00 41.00 5 75A -2 -15 RESOLUTION 2015 - # ## 2.40% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION III COMMUNITY DEVELOPMENT AGENCY Various -57990 Subordination Fee Per Loan 250.00 250.00 Densiry Bonus Setup Fee 1/8 of 1% 1/8 of 1% Gross Gross Valuation of Valuation of Construction Construction Charge Charge 6 75A -2 -16 RESOLUTION 2015 - # ## REVENUE re- inspection /collection visit FY 14 -15 ACCOUNT DEPARTAIENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES SECTION IV FINANCE & MANAGEMENT SERVICES 50045 Audit Service Fee 51002 Dog License Fees 55.47 50045 Autoregistration Service Fee Counry of Orange fees relating to the redemption of dogs adopted by City Council on 01/06/03 (Reno. No 2003 - 004)" 14.65 Program administered by Police Department Recording Service Fee Per recording of BLT lien 54.17 County of Orange proposed fees, subject to change pending County approval `°s Transfer Service Fee Per BLT account collection transfer CA Food & Apiculture Code Sec. 30804.5 sets the fee for 35.58 50045 Hewing Service Fee altered dogs at no more than 50% of unaltered dogs. 102.20 104.65 53900 Annual Per Transaction Waived Waived "Altered (Neutered or Spayed) Each Dog' :': 27.00 25.00 "Unaltered Each Dog ": 100.00 each Subsequent item Replacement of Tag Each ": 3.00 Stop Payment/Reissue Fee "Senior Citizen (65 or older) Animal must be spayed/neutered. Each ": 13.50 6017002 "Late License Penalty (after 30 days) Each ": 35.00 'Puppy License (12 month license for dogs under 6 months) Each Dog ": 27.00 53902 Bound Copy (Unabridged) 53715 Consumption On/Off Meter Charge Each Chapter 21 SAMC Business License Code 55.71 53715 Collection Charge Customer Pickup Each 35.52 53715 Mailed Each 43.77 53902 Finance - Record Abstract Connection Charge Each 35.77 Certified Each 18.46 Each Uncertified Each 11.81 53902 Finance - Records Research Fee (Minimum I hour) Per Hour 45.88 50045 Monthly New Business License List Each 18.46 50045 Inspection /Collection Service Fee Each BLT 52.12 2.4% PROPOSED FY 15 -16 FEES 27.00 100.00 3.00 13.50 35.00 27.00 36.37 44.82 18.91 12.09 46.98 18.91 53.37 7 75A -2 -17 re- inspection /collection visit Per qualib ntg BLT audit (underpayments of 10% 50045 Audit Service Fee or greater, but not less than $250) 54.17 55.47 50045 Autoregistration Service Fee Per BLT account autoregistrationd assessment 14.31 14.65 50045 Recording Service Fee Per recording of BLT lien 54.17 55.47 50045 Transfer Service Fee Per BLT account collection transfer 34.75 35.58 50045 Hewing Service Fee Per BLT administrative hewing 102.20 104.65 53900 Credit Card Processing Fee (fee wan ed by Council) Per Transaction Waived Waived 57900 Return Payment Service Fee Ist item 25.00 25.00 each Subsequent item 35.00 35.00 53901 Stop Payment/Reissue Fee Each 10.99 11.25 6017002 Utility Service Set -up 53716 After hours Each 136.20 139.46 53715 Consumption On/Off Meter Charge Each 54.40 55.71 53715 Collection Charge Each 26.69 27.33 53715 Re/Disconnect Charge Each 54.40 55.71 Connection Charge Each 35.77 36.63 53715 Off for Bad Check Each 54.40 55.71 53717 Tag Fee (Upon affixing) Each 11.73 12.02 53714 Investigation/Re-read Meter Each 11.73 12.02 57000 Copy of Comprehensive Annual Financial Report(CAER) Each Actual Cost Actual Cost 7 75A -2 -17 RESOLUTION 2015 - # ## REVENUE ACCOUNT SECTION IV FINANCE & MANAGEMENT SERVICES 57000 Copy of City Annual Budget 50035 UUT Max Tax Processing Fee There is a maximum fee charge of 5219.95 per refund, or a 540.00 per hour charge for reviwv & processing, whichever is less. 53402 Paramedic Subscription Fee Per Household/Business Location 8 75A -2 -18 Annual 50.96 52.18 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Each Actual Cost Actual Cost Per refund, Maximum 219.95 225.23 Annual 50.96 52.18 RESOLUTION 2015 -### REVENUE ACCOUNT DEPARTNIENI/NI SCELLANEOUS FEE OR SERV] SECTION V FIRE SERVICES 53505 Fire Incident Reports Per Report (20 pages or less)• 53505 Fire Incident Report/Photographs on Computer Disc (CD) Reports and photographs in a digital format 53505 Fire Incident or Medical Incident Reports (Requiring computer search) *Minimum one (1) hour 53505 Fire Inspection Reports 53505 Fire Code and Fire Code Standard Copies 51501 Fireworks/Stands and Displays: Pennit for Sale (Retail Stand Only) Cleanup Deposit Bond (Refundable) 12015002 53700 Fire Facilities Pertains to construction built over 3 stories. Rate is set by ordinance in accordance with the Engineering News Report. **Other Fire Services related fees that may apply can be found at www.ocfa.org MEDICAL RESPONSE 53509 Basic Life Support (BLS) Treatment Per BLS Treated Patient 53509 Advanced Life Support (AL S) Treatment Per ALS Treated Patient 53509 Emergency Medical Assessment Per BLS or ALS assessment where no transport occurs 53509 Administration of Oxygen during Transport Per Patient receiving oxygen 53509 Emergency Base Rate/Transportation (in Fire Dept -owned vehicle) Per Transported Patient 53509 Mileage Per Transport Per Transport Mile Per Transported Patient 53509 DISPOSIBLE MEDICAL SUPPLIES AIRWAY OXYGEN SUCTION Airway Bridge Ainvay - Combitube, holder Ainvay - ET Kit, Slick set, holder, laryngoscope blade, eye protection, N -95 mask Airway Nasal 75Ae2 -19 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES per page 0.21 0.21 per page 0.21 0.21 per page 0.21 0.21 per page 0.21 0.21 per page 0.21 0.21 Per Stand 397.76 407.31 Per Stand 179.69 184.00 Per Sq. Ft. of floor area 0.78 0.80 Each 267.65 274.07 Each 428.23 438.51 N/A 141.70 145.10 Each 74.52 27.94 76.31 Each 599.32 Per Patient 613.70 Each 15.74 32.54 16.12 Each 27.29 27.94 Each 110.21 112.85 Per Patient 47.23 48.37 Each 32.54 33.32 RESOLUTION 2015 -### REVENUE ACCOUNT SECTION V FIRE SERVICES 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Airway Oral Each 2.79 2.86 Ambu. Bag, Adult, Pediatric, Infant Each 64.03 65.56 "Cook Kit" (thoracostomy set) Each 171.08 175.19 Mask - Resuscitator Each 19.94 20.42 Mask - Non - rebreather- oxygen Each 4.05 4.15 Nasal cannula Each 3.59 3.68 Nebulizer Each 4.61 4.72 Oxygen Per Patient 76.31 78.14 Suction Kit - Manual or electric V -vac, canister, catheters, yankauer, bulb, feeding tube Per Patient 30.02 30.74 CARDIAC MONITOR/ DEFIBRILLATION Monitor - electrodes Per Patient 28.76 29.45 Defibrillation gel Per Patient 4.62 4.73 Defibrillation pads Per Pair 51.26 52.49 DRESSING/ IMMOBILIZATION Minor trauma kit - Band -Aid, 4x4, 2x2, Kerlix, tape, eye pad Per Patient 5.92 6.06 Major trauma kit - 4xTs, ABD pads, Kerlix, tape, petroleum dsg Per Patient 8.71 8.92 Bum pack- Bum sheet, any size bum towel, irrigation saline Per Patient 33.78 34.59 Cold pack Each 3.01 3.08 Gloves Per Pair 1.66 1.70 Hip wrap (disposable hip splint) Each 34.17 34.99 Restraint (limb restraint) Each 3.01 3.08 Spinal Immobilization - backboard, cervical collar, StaBlock, tape Per Patient 43.79 44.84 Splint - air or cardboard Each 13.67 13.99 Vacuum Splint Each 13.68 14.00 IV ADMINISTRATION Annboard Each 5.92 6.06 IV Start - IV Start Kit, prep razor, sharpsafe, connectors Each 13.15 13.47 IV Solution -250cc Saline, tubing Each 14.98 15.34 IV Solution- 1000cc Saline, tubing Each 16.12 16.51 Needles - disposable Each 1.48 1.52 Saline lock Each 5.42 5.55 Syringe Each 2.84 2.91 MEDICATIONS Adenosine Each 30.33 31.06 Albuterol Each 2.83 2.90 Amiodarone Each 41.56 42.56 Atropine, Ampule Each 3.36 3.44 Atropine, Syringe Each 11.08 11.35 Diphenhydramine Each 3.63 3.72 Dextrose, Syringe Each 16.63 17.02 Dopamine, with drip regulator Each 9.05 9.26 Epinephrine, 1:1000 amp Each 4.66 4.77 Epinephrine, 1: 1000 30c vial Each 19.40 19.86 Epinephrine, 1:10000 syringe Each 43.34 44.38 Glucagon Each 220.62 225.92 Glucose solution Each 6.47 6.62 Lidocaine Each 11.08 11.35 Morphine, amp Each 3.36 3.44 Narcan, syringe Each 46.96 48.09 Narcan, vial Each 103.24 105.72 Nitro spray Each 7.03 7.20 Nonnal saline lore vial Each 1.78 1.83 Sodium Bicarb Each 2.35 2.41 Versed Each 6.42 6.58 75A*a2 -20 RESOLUTION 2015 -### REVENUE ACCOUNT SECTION V FIRE SERVICES MISCELLANEOUS SUPPLIES Linen - Disposable sheet, gamey Blanket KCD Blanket, quilted (disposable) Communicable Disease Kit - Personal protection pale eye protection, mnex wipes Emesis Basin - Convenience bag Glucometer Strips Irrigation Saline - 500cc bottle N 95 Mask OB Kit - Disposable OB Kit, eye protection 75A+2 -21 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Each 1.31 1.34 Each 17.82 18.25 Each 22.79 23.33 Each 10.25 10.50 Each 2.28 2.33 Each 5.57 5.71 Each 3.06 3.14 Each 2.68 2.74 Each 53.82 55.11 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIENT/NIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION VI LIBRARY 55200 Compact Discs- Overdue/Loss of Use Fee Per Day 0.25 0.25 Maximum 15.00 15.00 55200 Audio books - Overdue/Loss of Use Fee Per Day 0.25 0.25 Maximum 15.00 15.00 55200 Video Cassettes /DVDs- Overdue/Loss of Use Fee Per Day 1.50 1.50 *Not to exceed $15 Maximum Actual Cost* Actual Cost* 55200 Regular Books & Multi -Media Kits - Overdue/Loss of Use Fee Per Day 0.25 0.25 (Includes adult books and children books) Maximum Actual Cost* Actual Cost* *Not to exceed $15 55200 Magazines - Overdue/Loss of Use Fee Per Day 0.25 0.25 Maximum Actual Cost Actual Cost 55200 Paperbacks - Overdue/Loss of Use Fee Per Day 0.25 0.25 ($10 or Actual Cost whichever is less) Maximum 53203 Compact Discs/Rental Per 2Week 0.50 0.50 Children's Per 2Week 0.25 0.25 53203 DVDNideo Cassettes /Rental Entertainment Per 2 weeks 2.00 2.00 Instructional & Non - Fiction Per 2 weeks No Charge No Charge Children's Entertainment Per 2 weeks 1.00 1.00 55201 Lost/Damaged Catalogued Materials Process Fee Each 10.00 10.00 Replacement Cost Actual Cost Actual Cost Plus overdue charges if incurred 55201 Lost/Damaged Uncatalogued Materials Process Fee Each 7.00 7.00 Replacement Cost Actual Cost Actual Cost Plus overdue charges if incurred 57200 Damaged Bar Code label Per Incident 2.00 2.00 57200 Other Damaged Materials Fabric Bag (Multimedia) Per Incident 6.00 6.00 CD /DVD Pamphlet Per Incident 2.00 2.00 Video cases (Includes Bar Code Replacements) Per Incident 5.00 5.00 Cassette Cases Per Incident 1.00 1.00 CD /DVD Cases (Includes Bar Code Replacements) Per Incident 6.00 6.00 Library Card Replacement Fee Per Incident 3.00 3.00 Other Per Incident Actual Cost Actual Cost 57200 Material Recovery Surcharge Per Incident 15.00 15.00 57200 Data Base Access No Charge No Charge 57200 Reserve Postal Card Per Item 1.00 1.00 57200 Reserved/Mail Books Homebound SA Residents 1.00 1.00 Other Santa Ana Addresses 3.00 3.00 Non -Santa Ana Addresses 4.00 4.00 12 75A -2 -22 RESOLUTION 2015 -### REVENUE ACCOUNT DEPARTNIENT/NI SCELLANEOUS FEE OR SERVICE SECTION VI LIBRARY 57200 Newspaper Search Fee 57200 Computer Rental 53200 Nonresident Library Card Fee Per Card Nonresident Library Card for Employees 45.00 of Santa Ana Businesses 30.00 To be consistent with Resolution 63 -204: Fired Chmgefor Nonresidents. Per Day One Day Library Pass 53201 Passport Execution Fee 25.00 Digital Services Photograph Request - Non - Commercial Use Per linage jpeg images from online catalog for personal use Free Tiff files/prints from existing scan 5.00 Image from previously unscanned material Per Image Image for Commercial Use 15.00 Compact Disc Fee 57200 Interlibrary Loan Fee 13 75A -2 -23 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Per Search 20.00 20.00 Per Hour 5.00 5.00 Per Card 45.00 45.00 Per Card/Year 30.00 0.00 Per Day 15.00 15.00 Per Application 25.00 25.00 Per linage Free Free Per Image 5.00 5.00 Per Image 15.00 15.00 Per Image 25.00 25.00 Per Disc 1.00 1.00 Per Request 5.00 5.00 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTAIENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION VII PARKS, RECREATION & COMMUNITY SERVICES DEFINITION OF RESIDENT For Group activities, those groups for which at least 51% of participants either In e or work in the Ci y ofSanta Ana, the resident rate shat l be applied. 53316 LEISURE CLASSES Variable Variable From time to time, privately taught leisure and instructional classes will be offered by various agency divisions. The announcement of same will be made by printed fliers or in the quarterly program booklet mailed to registered participants. Programs so offered will be conducted in a 4 -10 week format. Charges for each class will be established by the Executive Director of Parks. Recreation & Community Services. STAFF FEES 53319 Park Facilities/Reservation /Supervision(Mandatory) Resident/Non- Resident Per Hour 21.32 21.83 53319 ParkRanger /Security Per Hour 56.01 57.35 TBD Rate for all other Services. Labor, Material. Lost or Damaged Equipment Citys Cost Citys Cost 53308 SHOWMOBHES AND OTHER EQUIPMENT Professional Commercial Rentals Per Day 409.81 419.65 Schools, Non - profit, Government Per Day 204.90 209.82 Supervision Cost (Mandatory) Per Hour 35.52 36.37 Mobile Bleacher " 4 Hour Minimum Per Hour" 35.52 36.37 Mobile Bleacher Additional Hour Per Hour 28.42 29.11 53308 Events Trailer - Tables and Chairs Tables Per Table/Day 10.66 10.92 Chairs Per Chair/Day 1.60 1.63 ATHLETIC FIELDS AND FACILITIES 53308 Multi - Propose Field Fees Adult Non- Resident/ Profit Per Hour 24.97 25.57 Adult Non- Resident/ Non - Profit Per Hour 21.85 22.37 Adult Resident/ Profit Per Hour 15.61 15.98 Adult Resident/ Non -Profit Per Hour 12.48 12.78 53307 Youth Non - Resident/ Profit Per Hour 9.09 9.30 Youth Non- Resident/Non- Profit Per Hour 6.06 6.21 Youth Resident/ Profit Per Hour 3.04 3.11 Youth Resident/ Non - Profit Per Hour 1.50 1.54 53308 Multi - Propose Court Fees Adult Non- Res/ Profit Per Hour 12.48 12.78 Adult Non- Res/ Non - Profit Per Hour 10.93 11.19 14 75A -2 -24 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION VII PARKS, RECREATION & COMMUNITY SERVICES 53307 Adult Resident/ Profit Per Hour 7.81 8.00 Adult Resident/ Non -Profit Per Hour 6.24 6.39 Youth Non - Resident/ Profit Per Hour 4.68 4.79 Youth Non- Resident/Non- Profit Per Hour 3.13 3.20 Youth Resident/ Profit Per Hour 1.55 1.59 Youth Resident/ Non - Profit Per Hour 0.75 0.76 53308 DYSC Reservation Fee- No Admission Adult Non- Resident/ Profit Per Hour 69.15 70.81 Adult Non- Resident/ Non - Profit Per Hour 60.51 61.96 Adult Resident/ Profit Per Hour 43.22 44.26 Adult Resident/ Non -Profit Per Hour 34.57 35.40 53307 Youth Non - Resident/ Profit Per Hour 25.17 25.78 Youth Non- Resident/Non- Profit Per Hour 16.79 17.19 Youth Resident/ Profit Per Hour 8.39 8.59 Youth Resident/ Non - Profit Per Hour 4.03 4.12 53308 DYSC Reservation Fee- Admission Adult Non- Resident/ Profit Per Hour 98.81 101.18 Adult Non- Resident/ Non - Profit Per Hour 86.46 88.54 Adult Resident/ Profit Per Hour 61.76 63.24 Adult Resident/ Non -Profit Per Hour 49.40 50.59 53307 Youth Non - Resident/ Profit Per Hour N/A N/A Youth Non- Resident/Non- Profit Per Hour N/A N/A Youth Resident/ Profit Per Hour N/A N/A Youth Resident/ Non - Profit Per Hour N/A N/A DYSC Synthetic Turf Youth Field 13 5 18783 -69011 AdultNon- Resident/Profit Per Hour N/A N/A Adult Non- Resident/ Non - Profit Per Hour N/A N/A Adult Resident/ Profit Per Hour N/A N/A Adult Resident/ Non -Profit Per Hour N/A N/A Youth Non - Resident/ Profit Per Hour 25.17 25.78 Youth Non- Resident/Non- Profit Per Hour 16.79 17.19 Youth Resident/ Profit Per Hour 8.39 8.59 Youth Resident/ Non - Profit Per Hour 4.03 4.12 53308 Athletic Facility Lights Adult Non- Resident/ Profit Per Hour 44.97 46.05 Adult Non- Resident/ Non - Profit Per Hour 39.86 40.81 Adult Resident/ Profit Per Hour 29.64 30.35 Adult Resident/ Non -Profit Per Hour 24.53 25.12 15 75A -2 -25 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION VII PARKS, RECREATION & COMMUNITY SERVICES 53307 Youth Non - Resident/ Profit Per Hour 10.80 11.06 Youth Non- Resident/Non- Profit Per Hour 7.19 7.37 Youth Resident/ Profit Per Hour 3.60 3.68 Youth Resident/ Non - Profit Per Hour 1.73 1.77 53308 Reservation Cancellation/Transfer Fee Per Reservation 15.00 15.00 53308 Reservation No -Show Fee Per Reservation 25.00 25.00 53308 Reservation Permit Processing Fee Per Annual Permit 25.00 25.00 53308 Portable Restroom Fee Per Hour 2.82 2.89 SANTA ANA STADIUM 57362 Stadium Sporting Event (12 -14 Hours) Fee Adult Non- Resident/ Profit Per Day 1.383.21 1.416.40 Adult Non- Resident/ Non - Profit Per Day 1.210.29 1.239.34 Adult Resident/ Profit Per Day 864.50 885.25 Adult Resident/ Non -Profit Per Day 691.60 708.20 Youth Non - Resident/ Profit Per Day 503.55 515.63 Youth Non- Resident/Non- Profit Per Day 335.70 343.75 Youth Resident/ Profit Per Day 167.85 171.88 Youth Resident/ Non - Profit Per Day 80.62 82.55 57362 Stadium Sporting Events Fee Adult Non- Resident/ Profit Per Hour 115.73 118.51 Adult Non- Resident/ Non - Profit Per Hour 101.26 103.69 Adult Resident/ Profit Per Hour 72.33 74.06 Adult Resident/ Non -Profit Per Hour 57.87 59.25 Youth Non - Resident/ Profit Per Hour 42.13 43.14 Youth Non- Resident/Non- Profit Per Hour 28.08 28.76 Youth Resident/ Profit Per Hour 14.04 14.38 Youth Resident/ Non - Profit Per Hour 6.75 6.91 57362 Local high schools and colleges + Securiry Flat Fee Per Day 1.429.66 1.463.97 57362 Playoff Games + Secmiry Colleges, Universities, League or Conference Playoff Games for NCAA. ETC. Flat Fee plus security Per Day 1.770.05 1.812.53 Stadium Concession Building (see SECTION 1) 57362 Commercial Events/Admin. 7500 and over Both Grandstands Per Day 11.533.97 11.810.78 West Grandstand Only Per Day 5.766.98 5.905.39 West Grandstand and Field Level Seating Per Day 8.650.48 8.858.09 Both Grand stands and Field Level Seating Per Day 17.300.95 17.716.17 16 75A -2 -26 RESOLUTION 20154#4 REVENUE ACCOUNT DEPARTAIENTAIISCELLe1_NEOUS FEE OR SERVICE SECTION VII PARKS, RECREATION & COMMUNITY SERVICES 57362 Commercial Events/Extra Day 1,500.00 Move -in, if available: Flat Fee 57362 Commercial Events/Non- Spectator 1.228.80 One to two days 4,049.03 Three or more consecutive days All - inclusive rental includes basic staffing, lighting, and rental fees 57362 Events/Solicit Donations Group I No admission charge 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Per Day 1,136.56 1,163.84 Per Day 1,500.00 1,536.00 Per Day 1.200.00 1.228.80 Per Day 4,049.03 4,146.21 57362 Santa Ana Stadium- Television Rights Per Event 1,000.00 1,024.00 57362 Santa Ana Stadium Graphics Operator Per hour 82.39 84.37 53315 Santa Ana Stadium Advertising Fee (per advertiser) Group I Per Day N/C N/C Group 2 Per Day 43.94 44.99 Group 3 Per Day 54.93 56.24 Group 4 Per Day 65.91 67.50 Group 5 Per Day 87.88 89.99 See SECTION 1. All Departments, Building Rental Fees, for group descriptions AQUATICS 53304 General Admin. Adult -Pools Fee 2.00 2.05 53304 General Admin. Child -Pools Fee 1.00 1.02 53304 Swim Lessons -Two Week Session Child Per Child 35.92 36.78 Adult Per Adult 41.91 42.92 53304 Swim Lessons: Non - Profits for Red Cross Certification Minimum 10 children with I adult Per Child 14.59 14.94 53304 Pools Rental, to 75 people, includes 2 Lifeguards - Day Rates Resident Per Hour 95.62 97.91 Non - Resident Per Hour 116.11 118.89 53304 Pools Rental, 75+ people, includes 3 Lifeguards - Day Rates Resident Per Hour 143.43 146.87 Non - Resident Per Hour 163.93 167.86 53304 Swim Team monthly fee Per Child 35.92 36.78 53304 Lifeguard per additional 75 people Per Hour 20.50 20.99 Note. Poor rental charges are for nonprofit, private and srvan teams. 17 75A -2 -27 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTAIENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION VII PARKS, RECREATION & COMMUNITY SERVICES TENNIS ILA WNBOWLLVG 53318 Tennis -First & Flower /weekdays 9am -4pm Per Hour 2.00 2.05 4pm -dusk Per Hour 2.00 2.05 with lights Per Hour 4.00 4.10 53318 Tennis: Non-profit reservations per hour Resident Per Hour 1.00 1.02 Non - Resident Per Hour 2.00 2.05 57361 Santiago Lawn Bowling Greens Per Month 500.00 512.00 OTHER RECREATION PROGRAMS 53306 Sports, Adult Softball/Fast Pitch Per Team 621.88 636.80 Softball/Slow Pitch Per Team 458.22 469.22 Forfeit Fee. Refundable Per Team 65.46 67.03 Basketball Per Team 490.95 502.73 53306 Sports, Adult City Soccer League- No Lights Per Game 43.73 44.78 City Soccer League- With Lights Per Game 62.46 63.96 53303 Sports, Youth: Registration for Baseball. T -Ball. Basketball. Flag football. Kickball. Softball. Soccer, and Volleyball. Reg. per person/spoil (includes T -shirt) Each 31.49 32.24 Shirt-Extra Each 10.61 10.87 Cap -Extra Each 10.61 10.87 Shill &Cap-Extra Set 19.90 20.38 53301 Vacation Recreation Program Resident -per week Per Child 79.98 81.90 Resident Second Child- per week Per Child 53.32 54.60 Additional Non- Resident Fee Per Registration 13.66 13.98 Resident -per day (two day minimum) Per Child 16.00 16.38 53301 Family PRIDE Fees Excursion Bus Fees Per Child 2.52 2.58 Per Adult 3.79 3.88 Family Annual Membership Fee Per Family 63.04 64.55 Campout Per Family 31.51 32.27 Halloween Dance Per Child 1.26 1.29 Per Adult 3.79 3.88 Christmas Dinner Per Child 6.30 6.45 Per Adult 8.83 9.04 Parent Dinner Dance Per Person 18.91 19.37 Per Couple 31.51 32.27 Teen Club Annual Membership Per Member 18.91 19.37 Teen Dance Per Person 3.79 3.88 53301 Excursion Bus Fee Per Child 3.79 3.88 Per Adult 6.30 6.45 18 75A -2 -28 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION VII PARKS, RECREATION & COMMUNITY SERVICES 19 75A -2 -29 SANTA ANA ZOO AT PRENTICE PARK 53312 Zoo Admissions (Full -day) Adult Each 10.00 10.00 Child/Senior Each 7.00 7.00 Friends of Zoo Each Free Free Groups: Adult (w/ schools, scouts, etc.) Each 8.00 8.00 Child/Senior Each 5.00 5.00 53312 Zoo Admissions (Half -day, after 2:00 PM, Monday - Friday. Except Holidays) Adult Each 6.00 6.00 Child/Senior Each 4.00 4.00 53310 Zoo Education Programs: Rates to be established and advertised by the Executh eDirector of Recreation & Commumty Services Agency, through fliers or other media. JOINT USE FEES 57390 Hector Godinez Reservation Surcharge Per Reservation 10.22 10.00 PerJoint Use Agreement-nvith theSanta Ana Unified School District 57390 Hector Godinez Field Lights Per Hour N/A N/A Football Field Per Hour 12.26 12.56 Baseball Field Per Hour 16.35 16.74 Soccer Field Per Hour 12.26 12.56 Classroom Per Hour 2.04 2.09 Gymnasium Per Hour 21.46 21.98 Performing Arts Center Per Hour 50.08 51.28 Black Box Per Hour 11.24 11.51 Outdoor Basketball Per Hour 4.09 4.19 57390 Hector Godinez Participant Fee Per Participant 1.02 1.00 PerJoint Use Agreement-nvith theSanta Ana Unified School District OTHER SPECIAL FEES 05 113 002- 53 3 17Adult Soccer Reservation Surcharge Per Game 28.80 29.49 05 113 002- 53 3 17Adult Baseball Reservation Surcharge Per Game 18.40 18.84 51301 Filming Permit Fee Per Day 403.36 413.04 Program administered by Parks, Recreation & Community Services 53308 ParkFacilities/Reservation/Audio Permits Resident Each 42.62 43.65 Non - Resident Each 56.84 58.20 53308 Public Space Special Event Fee First Event Day Group I City Sponsored Event Each NC NC Group 2 Resident Non- Profit Each 681.94 698.31 Group 3 Non Resident Non- Profit Each 1.022.91 1.047.46 Group Resident Commercial Each 1.193.40 1.222.04 Group 5 Non Resident Commercial Each 1.704.86 1.745.77 19 75A -2 -29 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION VII PARKS, RECREATION & COMMUNITY SERVICES Each Additional Day Group I City Sponsored Event Per Day NC NC Group 2 Resident Non - Profit Per Day 204.59 209.50 Group 3 Non Resident Non - Profit Per Day 306.88 314.25 Group 4 Resident Commercial Per Day 358.03 366.62 Group 5 Non Resident Commercial Per Day 511.46 523.73 See SECTION 1. All Departments, Building Rental Fees, for group descriptions 100.00 to 100.00 to 99810002- 57391Park Facilities Deposit Per Reservation 500.00 500.00 The appropriate depositfor each facility will be determined by the Executive Director ofParks, Recreation and Community Services TBD Other Recreation and Aquatic Programs Rates to be established and advertised by the Executive Director ofParks, Recreation am and Co Comity Services Agency through fliers or other media. 3 0 113 002 -53 3 00 Park Acquisition and Development Fees 5 bedrooms Each 6.467.01 6.622.22 4bedrooms Each 5.812.67 5.952.18 3 bedrooms Each 5.249.51 5.375.50 2 bedrooms Each 3.912.67 4.006.57 1 or less Each 2.936.51 3.006.99 20 75A -2 -30 RESOLUTION 2015 -# ## REVENUE ACCOUNT DEPARTMENTAIISCELLANEOUS FEE OR SERVICE SECTION VIII PLANNING & BUILDING AGENCY 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES 57770 Accelerated Records Research Fee Per Hour 62.55 64.05 53606 Adult Entertainment Land Use Permit Fee 1,445.16 1,479.85 57770 Aerial Photos Individual Sheets Per Sheet 24.79 25.39 Complete Set Per Set 754.68 772.79 53606 Appeal Applicant Each 3.751.87 3.841.91 Non - Apphcant Each 373.24 382.19 53606 Certificate of Comphance Certificate 1.088.79 1.114.92 51605 Certificate of Occupancy (Planning & Inspection) Certificate 408.59 418.39 53606 Amendment Application(A.A.) Change of Zone or District Fee 4.681.87 4.794.24 53613 Change of Site Address Request Fee 1.053.27 1.078.55 53606 Conditional Use Permit Apphcation Fee Fee 5.032.74 5.153.53 53606 Condition Modification Fee 50% App. Fee 50% App. Fee 53606 Conditional Use Permit With aPC &N Determination (ABC License) Fee 4.480.02 4.587.54 53606 Conditional Use Permit Planned Residential Development Apphcation Fee Fee 8.002.39 8.194.45 53606 Conditional Use Permit( CUP) - Coffee House Entertainment CUP Fee 4.703.84 4.816.73 53606 Development Ageement/Review Deposit (Nonrefundable deposit required initially) Deposit 11.759.43 12.041.66 Plus Reimburse City for Actual Cost 53606 General Plan Amendment Flat Filing Fee Flat Fee 8.435.42 8.637.87 57770 General Plan Elements (Test) Per Set Actual Cost Actual Cost 57770 General Plan (Complete Test) Per Set Actual Cost Actual Cost 57770 General Plan Workbooks Per Set Actual Cost Actual Cost 53613 Land Use Certificate Category I Bazaars, Fiestas, Sidewalk Sales, Outdoor Auctions, Per Certificate 358.14 366.74 Child Care (8 -14 children), Ancillary Massage 53613 Category 2 Sidewalk Sales, Parking Lot Sale, Outdoor Actions, Mobile Medical and Veterinary [nits, Outdoor Booths Per Certificate 358.14 366.74 21 75A -2 -31 RESOLUTION 2015 -# ## REVENUE ACCOUNT DEPARTMENTAIISCELLANEOUS FEE OR SERVICE SECTION VIII PLANNING & BUILDING AGENCY 53613 Category 3 657.65 Carnival. Cirnus. Outdoor Music Concert 667.03 Arcade, ABC Licenses Fee Flat Fee 53613 Category 4 166.04 Antennas/Dishes Fee Flat Fee 53613 Category 5 358.14 Exterior Telephones (Pay Phones) Each First Pay Phone 366.74 Per Additional Pay phone 53613 Category 6 Per Map Small Collection (Recycling) Facilities 53613 Entertainment Permit 617.76 Category 2 Fee Amplified music, dancing, 1,415.32 Entertainment ends by 12:00 a.m. (midnight) 461.42 Category 3 Fee Amplified music, dancing, 1,227.27 Entertainment ends by 12:00 a.m. (midnight) 2,324.85 Category 4 Fee Amplified music, dancing, 259.45 Entertainment ends after 12:00 a.m. (midnight) 57770 Land Use Map 53605 Landscape Plan Review 1,334.73 Residential Projects 4,914.07 Non - Residential Projects Fee Per Inspection after the 2nd Inspection 53606 Lot Line Adjustment 4,060.06 Filing Fee 53606 Minor Exception 17.69 Filing Fee 53613 Home Occupation Fee Permit 53613 New Single Family Residence Review 53613 Major Commercial Modification Review 53613 Off - Premise Advertising Permit Apphcation Fee 53606 Parcel Map Extension Tentative Flat Filing Fee Plus per Lot Fee 5407 Parcel Voluntary Merger Apphcation Fee 53606 Residential Relocation Filing Fee 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Per Certificate 642.24 657.65 Per Certificate 667.03 683.04 Fee 557.78 571.16 Each 166.04 170.02 Fee 930.42 952.75 Each 358.14 366.74 Each 358.14 366.74 Each 642.24 657.65 Per Map Actual Cost Actual Cost Fee 617.76 632.59 Fee 1,382.15 1,415.32 Fee 461.42 472.50 Fee 1,198.51 1,227.27 Fee 2,324.85 2,380.65 Fee 253.37 259.45 Fee 1,303.45 1,334.73 Fee 0.00 1,334.73 Fee 4,914.07 5,032.01 Fee 20% App. Fee 20% App. Fee Fee 4,060.06 4,157.50 Fee 17.28 17.69 Fee 2,316.88 2,372.49 Fee 3,700.10 3,788.90 75A -2 -32 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION VIIIPLANN-ING & BUILDINGAGENCY 53613 Second Dwelling Unit Review Fee 1.980.50 2.028.83 57770 Sectional Districts Maps Individual Sheets Per Map Acmal Cost Acmal Cost Complete Set Per Set Acmal Cost Acmal Cost 53613 Sign Permit Review Fee 449.59 460.38 53613 Planned Sign Program Review Fee 506.69 518.85 53606 Regional Planned Sign Program Fee 5.032.74 5.153.53 53613 Sign Program Amendment Fee 50 % App. Fee 50 % App. Fee 53606 Specific Development Zone Fee (No Additional Dwelling Unit Fee) Fee 14.908.96 15.266.77 53613 Temporary Sign Permit Fee 146.63 150.15 53613 Temporary Trailer Permit Fee 562.34 575.84 57770 Subdivision Ordinance Each Citys Cost Citys Cost 53616 Site Plan Review S.F. RANGE BASE COST ADDITIONAL SQUARE FOOTAGE 4.123.80 plus [5.17 s sq. footage above I sq. ft.] 4.222.77 1,000- 1.999 s.f....... 5.056.40 plus [3.81 s sq. footage above 1.000 sq. ft.] 5.177.75 2.000 - 4.499 s.f....... 8.785.60 plus [2.16 s sq. footage above 2.000 sq. ft.] 8.996.46 4.500 - 9.999........... 14.088.90 plus [1.23 s sq. footage above 4.500 sq. ft.] 14.427.04 10,000 - 19,999........ 20.730.00 plus [0.68 s sq. footage above 10,000 sq. ft.] 21.227.52 20.000 -49,999 ........ 27.372.30 plus [0.25 s sq. footage above 20.000 sq. ft.] 28.029.23 50.000 -99,999 ....... 34.471.80 plus [0.14 s sq. footage above 50.000 sq. ft.] 35.299.13 100.000+ s.f........... 41.317.70 plus [0.07 s sq. footage above 100.000 sq. ft.] 42.309.33 53606 Tract Map Tentative Filing Fee Fee 4.390.11 4.495.47 Plus Each Lot Fee 17.28 17.69 Plus Each Dwelling Unit Fee 17.28 17.69 53606 Underground Utilities Waiver Flat Filing Fee Fee 456.04 466.98 57770 Zoning Ordinance Booklets Per Booklet Citys Cost Citys Cost 53606 Variance Filing Fee Fee 4.882.03 4.999.20 Condition Modification Fee 50% App. Fee 50% App. Fee 53607 Environmental Impact Report Environmental Impact Report - In -House Fee 97.860.79 100.209.44 Environmental Impact Report- With Consultant 10% of Consultant fee 53607 Negative Declaration - In -House Fee 63.893.56 65.427.01 Negative Declaration - With Consultant 10% of Consultant fee Negative Declaration - Without Studies Fee 7.017.47 7.185.89 23 75A -2 -33 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION VILIPLANNING & BFIILDLNGAGENCY 53607 Categorical Exemption / Environmental Determination Each 558.47 571.87 53606 Inclusionary Housing Agreement - In- lieu Fee Calculation Fee 10% Consultant Fee 10% Consultant Fee 5406 Mobile Vending Fee Each 509.95 522.18 55601 Vendor Merchandise Release Fee Street/pushcart vendors Incident 160.65 164.51 51601 Re- Inspection Fees First assessment Each 80.29 82.22 Second assessment Each 118.58 121.43 Third assessment Each 160.65 164.51 51601 Extension Fee (Notice of Violation) Each 238.29 244.01 5579 Dangerous and Abandoned Building Fee Fee 40% of board up fee 40% of board up fee or $205, whichever or $205, whichever is greater. is greater. 57770 Nonconforming Status/ Zoning Verification Letter Each 522.91 535.46 53418 Code Enforcement and Hearing Examiner Fee Per How 118.58 121.43 53418 Monitoring Fee Per How 135.32 138.57 Minimum 135.32 138.57 53606 Public Convenience& Necessity Determination Per Application 5.072.54 5.194.28 53618 Accelerated Development Project Review Each Citys Cost Citys Cost 53612 Mitigation Monitoring Fee due upon submission of site plan review Per Project 415.09 425.06 Fee due upon submission for Plan Check Per Project 878.65 899.73 53606 Historic Property Preservation Agreement Each 4.022.46 4.119.00 (Mills Act Apphcatim) 53606 Historic Exterior Modification (HEMA) Each 1.992.38 2.040.20 53060 Self - nomination of properties to the Santa Ana Register of Each 5.125.38 5.248.39 Historical Properties 57770 Sale of Miscellaneous Items Citys Cost Citys Cost (e.g., Informational Literature) 53614 Shopping Cart Containment Program Annual Fee 632.85 648.04 55402 Commercial Vehicle Violation: Private Property First Violation 71.18 72.89 Second Violation 107.81 110.40 Third Violation 134.79 138.02 Pursuant to SAMC Sec 41- 6071(h) 55000 Commercial Vehicle Violation: Public Streets First Violation 71.18 72.89 Second Violation 107.81 110.40 Third Violation 134.79 138.02 Pursuant to SAMC Sec 41- 6071(h) Program administered by Police Department 24 75A -2 -34 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION VIIIPLANNING & RFIILDF\GAGENCY 55402 Yard Parking Violation First Violation 71.18 72.89 Second Violation 107.81 110.40 Third Violation 134.79 138.02 Pursuant to SAMC Sec 41- 6071(e) 55402 Displaying Vehicle For Sale First Violation 71.18 72.89 Second Violation 107.81 110.40 Third Violation 134.79 138.02 Pursuant to SAMC Sec 41- 1301(x) 25 75A -2 -35 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & RUD.DING AGENCY 53600 1) 10,000 s/f w/o interior improvements - Structural Plan Check sq. ft. $0.88 $0.90 51601 2) 10,000 s/f w/o interior improvements - Structural Plan Inspection sq. ft. $0.24 $0.25 see individual see individual 51602 3) 10.000 sf w/o interior improvements - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 4) 10.000 sf w/o interior improvements - EMP Plan Check item schedule item schedule 53602 53603 53600 5) 60.000 sf w/o interior improvements - Structural Plan Check sq. ft. $0.08 $0.09 51601 6) 60.000 sf w/o interior improvements - Structural Insp sq. ft. $0.08 $0.09 see individual see individual 51602 7) 60.000 sf w/o interior improvements - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 8) 60.000 sf w/o interior improvements - EMP Plan Check item schedule item schedule 53602 53603 53600 9) 100.000 sf w/o interior improvements - Structural Plan Check sq. ft. $0.07 $0.08 51601 10) 100.000 sf w/o interior improvements - Structural Insp sq. ft. $0.13 $0.13 see individual see individual 51602 11) 100.000 sf w/o interior improvements - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 12) 100.000 sf w/o interior improvements - EMP Plan Check item schedule item schedule 53602 53603 53600 13) 10.000 sf with interior improvements - Structural Plan Check sq. ft. $1.20 $1.23 51601 14) 10,000 sf with interior improvements - Snucnual Insp sq. ft. $0.34 $0.35 see individual see individual 51602 15) 10.000 sf with interior improvements - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 16) 10.000 sf with interior improvements - EMP Plan Check item schedule item schedule 53602 53603 75A?s2 -36 RESOLUTION 2015 - # ## REVENUE ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE SECTION IX PLANNFNG & RUD.DING AGENCY 53600 17) 60.000 sf with interior improvements - Structural Plan Check 51601 18) 60.000 sf with interior improvements - Structural Insp 51602 19) 60.000 sf with interior improvements - EMP Insp 51603 51604 53601 20) 60.000 sf with interior improvements - EMP Plan Check 53602 53603 53600 21) 100.000 sf with interior improvements - Structural Plan Check 51601 22) 100.000 sf with interior improvements - Structural Insp 51602 23) 100.000 sf with interior improvements - EMP Insp 51603 51604 53601 24) 100.000 sf with interior improvements - EMP Plan Check 53602 53603 53600 25) High Rise, 5 Stories or more - Structural Plan Check 51601 26) High Rise, 5 Stories or more - Structural Insp 51602 27) High Rise, 5 Stories or more - EMP Insp 51603 51604 53601 28) High Rise, 5 Stories or more - EMP Plan Check 53602 53603 53600 29) 2.500 sf Residential 2 story SFD - Structural Plan Check If single story Ifrepeat 51601 30) 2.500 sf Residential SFD - Structural Insp 51602 31) 2.500 sf Residential SFD - EMP Insp 51603 51604 53601 32) 2.500 sf Residential SFD - EMP Plan Check 75AA2 -37 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES sq. ft. $0.08 $0.09 sq. ft. $0.15 $0.15 see individual see individual item schedule item schedule see individual see individual item schedule item schedule sq. ft. $0.12 $0.12 sq. ft. $0.15 $0.15 see individual see individual item schedule item schedule see individual see individual item schedule item schedule assumes 50k sq. ft. $0.81 $0.83 assumes 50k sq. ft. $0.23 $0.24 see individual see individual item schedule item schedule see individual see individual item schedule item schedule sq. ft. $2.09 $2.14 sq. ft. $0.96 $0.98 sq. ft. $0.48 $0.49 sq. ft. $0.55 $0.56 see individual see individual item schedule item schedule see individual see individual item schedule item schedule RESOLUTION 2015 - # ## REVENUE ACCOUNT DEPARTAIENTAIISCELLe1_NEOUS FEE OR SERVICE SECTION IX PLANNFNG & RUD.DING AGENCY 53602 53603 53600 33) Apartment, 10 units - Structural Plan Check 51601 34) Apartment, 10 units - Structural Insp 51602 35) Apartment, 10 units - EMP Insp 51603 51604 53601 36) Apartment, 10 units - EMP Plan Check 53602 53603 53600 37) Hotel/Motel, 20 units - Structural Plan Check 51601 38) Hotel/Motel, 20 units - Structural Insp 51602 39) Hotel/Motel, 20 units - EMP Insp 51603 51604 53601 40) Hotel/Motel, 20 units - EMP Plan Check 53602 53603 53600 41) Misc Resid. Structure: Patio Cover /Garage - Structural Plan Check 51601 42) Misc. Resid. Structure: Patio Cover/ Garage - Structural Insp 51602 43) Misc. Resid. Structure: Patio Cover/ Garage - EMP Insp 51603 51604 53600 44) Addition: up to 500 sf Resid Ist floor - Structural Plan Check 51601 45) Addition: up to 500 sf Resid Ist floor - Structural Insp 51602 46) Addition: up to 500 sf Resid Ist floor - EMP Insp 51603 51604 53600 47) Addition: up to 1.500 sf Resid Ist floor - Structural Plan Check 51601 48) Addition: up to 1,500 sf Resid Ist floor - Structural Insp 51602 49) Addition: up to 1,500 sf Resid Ist floor - EMP Insp 75A2s2 -38 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES assumes 10k sq. ft. $0.96 $0.98 assumes 10k sq. ft. $0.22 $0.23 see individual see individual item schedule item schedule see individual see individual item schedule item schedule assumes 15k sq. ft. $1.03 $1.05 assumes 15k sq. ft. $0.40 $0.41 see individual see individual item schedule item schedule see individual see individual item schedule item schedule sq. ft. $0.34 $0.35 sq. ft. $0.35 $0.36 see individual see individual item schedule item schedule sq. ft. $1.19 $1.21 sq. ft. $0.96 $0.98 see individual see individual item schedule item schedule sq. ft. $0.96 $0.98 sq. ft. $0.80 $0.82 see individual see individual item schedule item schedule RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & RUD.DING AGENCY 51603 51604 see individual see individual 53601 50) Addition: up to 1,500 sf Resid Ist floor - EMP Plan Check item schedule item schedule 53602 53603 53600 51) Addition: up to 500 sf Resid 2nd floor - Structural Plan Check sq. ft. $3.26 $3.34 51601 52) Addition: up to 500 sf Resid 2nd floor - Structural Insp sq. ft. $1.66 $1.70 see individual see individual 51602 53) Addition: up to 500 sf Resid 2nd floor - EMP Insp item schedule item schedule 51603 51604 53600 54) Addition: up to 1,500 sf Resid 2nd floor - Structural Plan Check sq. ft. $2.13 $2.18 51601 55) Addition: up to 1,500 sf Resid 2nd floor - Structural Insp sq. ft. $0.93 $0.96 see individual see individual 51602 56) Addition: up to 1,500 sf Resid 2nd floor - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 57) Addition: up to 1,500 sf Resid 2nd floor - EMP Plan Check item schedule item schedule 53602 53603 53600 58) Swimming Pool, 350 sf- Structural Plan Check sq. ft. $0.48 $0.49 51601 59) Swimming Pool, 350 sf- Structural Insp sq. ft. $0.52 $0.54 see individual see individual 51602 60) Swimming Pool, 350 sf - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 61) Swimming Pool, 350 sf - EMP Plan Check item schedule item schedule 53602 53603 53600 62) Fence (wood), 20 if - Structural Plan Check if $0.34 $0.35 51601 63) Fence (wood), 20 if - Structural Insp if $0.25 $0.26 53600 64) Retaining Wall, 201f- Structural Plan Check if $0.35 $0.36 51601 65) Retaining Wall, 201f- Structural Insp if $0.34 $0.35 53600 66) TI. 4,000 sf - Structural Plan Check sq. ft. $0.31 $0.32 75A2a2 -39 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & RUD.DING AGENCY 51601 67) TI, 4.000 sf - Structural Insp sq. ft. $0.21 $0.22 see individual see individual 51602 68) TI. 4.000 sf - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 69) TI. 4.000 sf - EMP Plan Check item schedule item schedule 53602 53603 53600 70) TI. 8.000 sf - Structural Plan Check sq. ft. $0.25 $0.26 51601 71) TI. 8.000 sf - Structural Insp sq. ft. $0.13 $0.13 see individual see individual 51602 72) TL 8,000 sf - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 73) TI. 8.000 sf - EMP Plan Check item schedule item schedule 53602 53603 53600 74) TI. 12.000 sf - Structural Plan Check sq. ft. $0.23 $0.24 51601 75) TI. 12,000 sf - Structural Insp sq. ft. $0.09 $0.09 see individual see individual 51602 76) TL 12.000 sf - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 77) TL 12.000 sf - EMP Plan Check item schedule item schedule 53602 53603 53600 78) TI. 20.000 sf - Structural Plan Check sq. ft. $0.18 $0.18 51601 79) TI. 20.000 sf - Structural Insp sq. ft. $0.11 $0.11 see individual see individual 51602 80) TI. 20.000 sf - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 81) TI. 20.000 sf - EMP Plan Check item schedule item schedule 53602 53603 53600 82) Resid. Misc (window, door, etc.) - Structural Plan Check flat $508.22 $520.42 75A3o2 -40 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & RUD.DING AGENCY 51601 83) Resid. Misc (window, door, etc.) - Inspection flat $374.47 $383.46 53600 84) Comm. Misc (storage tack) - Structural Plan Check m flat $977.29 $1,000.74 51601 85) Comm. Misc (storage tack) - Structural Insp flat $526.37 $539.00 see individual see individual 51602 86) Comm. Misc (storage tack) - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 87) Comm. Misc (storage tack) - EMP Plan Check item schedule item schedule 53602 53603 53600 88) Commercial Sign - Structural Plan Check hourly $195.84 $200.53 51601 89) Commercial Sign - Structural Insp hourly $141.26 $144.65 see individual see individual 51602 90) Commercial Sign - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 91) Commercial Sign - EMP Plan Check item schedule item schedule 53602 53603 53600 92) Residential Re- roof - Structural Plan Check hourly $195.84 $200.53 51601 93) Residential Re- roof - Structural Insp hourly $141.26 $144.65 53600 94) Commercial Re- roof - Structural Plan Check hourly $195.84 $200.53 51601 95) Commercial Re- roof - Structural Insp hourly $141.26 $144.65 53600 96) Demolition - Structural Plan Check hourly $195.84 $200.53 51601 97) Demolition - Structural Insp hourly $141.26 $144.65 see individual see individual 51602 98) Demolition - EMP Insp item schedule item schedule 51603 51604 see individual see individual 53601 99) Demolition - EMP Plan Check item schedule item schedule 53602 53603 53600 100) 400 sf TI and Seismic Reinforcement - Structural Plan Check sq. ft. $0.48 $0.49 75AQ -41 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTAIENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNLNG & BLEEDING AGENCY 51601 101) 400 sf TI and Seismic Reinforcement - Structural Insp sq. ft. $0.38 $0.39 see individual see individual 53601 102) 400 sf TI and Seismic Reinforcement - EMP Plan Check item schedule item schedule 53602 53603 53600 103) Seismic Reinforcement Only sq. ft. same as TI rates same as TI rates 53600 104) Parking Lot- 20 or fewer spaces Restriping- Structural Plan Check perspace $1.91 $1.96 51601 105) Parking Lot- 20 or fewer spaces Resniping - Inspection perspace $1.91 $1.96 53600 106) Parking Lot - >20 spaces Resurface- Structural Plan Check perspace $1.91 $1.96 51601 107) Parking Lot - >20 spaces sf Resurface - Insp perspace $1.91 $1.96 51601 108) Minimum Fee - Inspection flat $141.26 $144.65 51602 51603 51604 53600 109) Minimum Fee - Plan Check hourly. min 1/2 hr $195.84 $200.53 53601 53602 53603 51601 110) Re- inspection hourly $141.26 $144.65 51602 51603 51604 53600 111) Prelim Plan Check Review - per hour hourly $195.83 $200.53 53601 53602 53603 53600 112) Energy PC- 4.000 sf. sq. ft. $0.10 $0.10 53600 113) Energy PC- 8.000 sf sq. ft. $0.10 $0.10 53600 114) Accessibility PC - 4.000 sf - Structural Plan Check sq. ft. $0.15 $0.15 51601 115) Accessibility PC - 4.000 sf - Inspection sq. ft. $0.05 $0.05 53600 116) Accessibility PC - 8.000 sf - Structural Plan Check sq. ft. $0.10 $0.10 51601 117) Accessibility PC - 8.000 sf - Inspection sq. ft. $0.04 $0.04 53600 118) Change of Use 3) deposit $715.55 $732.72 53600 119) Code Modification - simple flat $781.45 $800.20 53601 75As?2 -42 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANN-LNG & BUDDING AGENCY 53602 53603 53600 120) Code Modification - moderate flat $1,562.91 $1,600.42 53601 53602 53603 53600 12 1) Code Modification - complex flat $3,125.82 $3,200.84 53601 53602 53603 53600 122) Notice of Violation - Structural Plan Check New hourly $195.84 $200.53 51601 123) Permit Issuance Fee- EMP and Misc. Building flat $48.52 $49.68 51602 51603 51604 51601 124) Permit Issuance Fee- Residential and Non Residential flat $129.40 $132.51 51600 125) Permit Issuance Fee- General Plan Update surcharge flat $19.46 $19.93 51601 126) Permit Renewal/Extension Fee flat $70.63 $72.33 51602 (per permit renewed or extended) 51603 51604 51601 127) Residential Rooftop Solar (IkW to 15kW) flat $0.00 $500.00 Plus each additionl kW over 15kW each $0.00 $15.00 Commercial Rooftop Solar (IkW to 50kW) flat $0.00 $1,000.00 Plus each additional kW over 50kW up to 250 kW each $0.00 $7.00 Commercial Rooftop Solar (over 250 kW) Flat $0.00 $2,400.00 Plus each additional kW over 250kW each $0.00 $5.00 53600 128) Solar Panel- Structural Plan Check $195.83 $200.53 51601 129) SolarPanel - Inspection Residential $288.48 $295.40 51601 130) Solar Panel- Inspection Commercial $869.34 $890.20 51601 131) Field Plan Check - subject to field Structural Plan Check hourly $141.26 $144.66 53600 132) Cell Tower - Structural Plan Check hourly $195.83 $200.53 53600 133) Deferred Submittal - Structural Plan Check hourly $195.83 $200.53 53600 134) Rooftop equipment- Structural Plan Check hourly $195.83 $200.53 53600 135) Equipment Changeout- Structural Plan Check hourly, min 1/2 hr $195.83 $200.53 75A332 -43 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANN-LNG & BUDDING AGENCY 53600 136) East Collecting- Structural Plan Check hourly $195.83 $200.53 53600 137) Above/Below Ground Tank- Structural Plan Check hourly $195.83 $200.53 53600 138) Trash Enclosures - Structural Plan Check flat $195.83 $200.53 53600 139) Lighting Standards - Structural Plan Check hourly. min 1/2 hr $195.83 $200.53 51601 140) Lighting Standards - Inspection hourly $141.26 $144.65 53600 141) Pedestrian Protection - Structural Plan Check hourly. min 1/2 hr $195.83 $200.53 51601 142) Pedestrian Protection - Inspection hourly. min 2hr $141.26 $144.65 53600 143) Security Card Reader - Structural Plan Check hourly. min 1/2 hr $195.83 $200.53 53600 144) Fire Damage Repair ,Structural - PlanCheck hourly $195.84 $200.53 51601 145) Certificate of Occupancy inspection flat $35.34 $36.19 51601 146) Temporary Certificate of Occupancy flat $425.09 $435.29 53600 147) Revision - Structural Plan Check hourly. min 1/2 hr $195.83 $200.53 53601 148) Revision - EMP Plan Check hourly. min 1/2 hr $195.83 $200.53 53602 53603 51601 149) Special Inspection hourly $141.26 $144.65 51602 51601 150) Relocation Inspections Main building or structure Each $430.07 $440.39 Accessory structure Each $85.31 $87.36 Inspection for structures located outside of the City Per Mile $0.84 $0.86 Travel time Per Hour $85.31 $87.36 53600 15 1) Misc. Non- resid. Structures: 200 sf Patio Cover - Structural sq. ft. $0.38 $0.39 Plan Check 51601 152) Misc. Non Resid. Structures: 200 sf Patio Cover- Shuctu al Insp sq. ft. $0.34 $0.35 see individual see individual 51602 153) Misc. Non Resid. Structures: 200 sf Patio Cover - EMP Insp item schedule item schedule 51603 51604 57600 154) Accelerated Plan Check Fee hourly $125.51 $128.52 51601 155) Appeals Each $1,193.50 $1,222.15 The fee for an appeal of a ruling of the Building Official to the Planning Commission (SAMC Section 806.254) shall be payable at the time of filing of the appeal. 75A32 -44 RESOLUTION 2015 - # ## REVENUE ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE SECTION IX PLANN"LNG & BLEEDING AGENCY 51601 51601 51601 51601 51601 51602 51603 51611 51604 51606 51601 51602 51603 51611 51604 51606 51601 51601 51630 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES 156) Change of incorrect address Each Project $58.27 $59.67 157) Change of owner or contractor Each Project $58.27 $59.67 158) Flood plain construction standards variances Each $257.64 $263.82 15 9) Expedited copy request Per Hour $58.27 $59.67 160) Penalty Fees in addition to investiagation fee and permit fee flat $214.35 $219.49 16 1) Violation/Investigation Fees 162) OCFA Administrative Processing Fee 163) Microfilm Records Fireworks Stand Inspections 164) Refunds Upon written request from the permittee. refunds of permit fees may be made to the permittee in an amount equal to 80% of the permit fee, exclusive of the plan check and issuance fee; except that no permit fees shall be refunded under any of the following circumstances: (1) 180 days has elapsed from the date of the issuance of the permit (2) inspections have been performed by the Building Safety Division If a permit has been issued for a project located in an area outside of thejuisdiction of the City, 100% of the permit and plan check fee may be refunded. If a permit has been erroneously issued. 100% of the permit and plan check fee may be refunded. If a plan check fee has been paid and the plan is withdrawn by the applicant prior to the plan check, refunds of plan check fees may be made to the permittee in an amount equal to 100% of the plan check fee in excess of $40.79 paid. In no other case may any plan check fees be refunded. Waiver of Fee No permit or plan check fees required by this resolution will be charged for public improvement projects performed by construction contractors and subcontractors pursuant to contract with the City of Santa Ana or the Community Redevelopment 75AF2 -45 Per hour Each Each Sheet Per Booth $85.31 $15.00 $3.31 $26.55 $40.79 $87.36 $15.00 $3.39 $27.19 $41.77 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTAIEYTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLAN \LNG & BUILDING AGENCY Agency of the City of Santa Ana nor for any work performed by employees of the City in the course of their employment. However, this fee waiver does not exempt any patty from obtaining a permit for such work nor exempt such party from conforming to the procedures established by the City nor from compliance with all applicable City and State ordinances regulating such work. Note. The vo&mefor Plan Checkactn by has been reduced to reflect thefact that contract services and or are used to complete a portion of activity. "Not all re- roofing activities require plan check. Material and cz,,Tentstructnne design will be the deciding factor. °This service will be charged an initial deposit and then charged by hourly rate. `1 These services were reallocated across fee areas as an overhead. a> Up to 10 racks. Each additional rack will be charged at S10.50 each. $10.50 $10.75 Hourly rates will be charged after the minimum is met, if required. This revenue is earmarked for the General Plan Update and is not included in non, revenue figures. ,4 11 plan check services reflect an initial phis nvo rechecks. Additional rei iwvs will be charged on an hourly basis. Any unique plan check or inspection that does not match a service category will be charged on an hourly basis. Electrical Fees 51603 165) Permit Issuance $48.52 $49.68 51603 166) Minimum Fee (Nonresidential) $64.68 $66.23 53601 167) Electrical Plan Check Fee (when required) 51603 168) 125 Volt Receptacle Outlets 51603 169) Light Switches, Occupancy Sensors 51603 170) Light Fixtures 51603 17 1) Air Conditioners, Heat Pumps 51603 172) Factory -Wired Units (Solid Hook -Ups) 51603 173) Dedicated Circuits (15 or 20 AMP Receptacles) 51603 174) Time Clock, Photo -Cell, Time Switch 51603 175) Track- Light, Cable Tray, Special Raceway, Plugmold. Under -Floor Duct. Plug -In Busways. Wiremold. Etc. Service Meter, Reset Meter, Subpanel. Switchboard, Motor Control Center, Transfer Switch. Busduct. or other Distribution Equipment changes or mdofications. 75AQ -46 Each 100 ft. or fraction thereof 65% of Subtotal 65% of Subtotal $1.28 $1.31 $1.39 $1.42 $0.92 $0.95 $85.42 $87.47 $21.86 $22.38 $21.86 $22.38 $10.66 $10.92 $21.86 $22.38 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNLNG & RUD.DING AGENCY 51603 176) Under 400 amperes $46.97 $48.10 51603 177) 400 amperes to 1199 amperes $128.07 $131.14 51603 178) 1200 amperes and over $213.38 $218.50 Motor, Transformer, Welder, Industrial Equipment. Oven, Rectifier, Generator, Singe Arrestor, Water Heater, Photovoltaic Panel or other Power Equipment. 51603 179) 0 to I HP. kW or kVA $3.15 $3.22 51603 180) Over I to 10 HP. kW or kVA $20.53 $21.02 51603 181) Over 10 to 50 HP. kW or kVA $40.73 $41.71 51603 182) Over 50 to 100 HP. kW or kVA $92.51 $94.73 51603 183) Over 100 to 500 HP. kW or kVA $132.92 $136.11 51603 184) Over 500 HP. kW or kVA $166.04 $170.02 Low Voltage: phone, data outlet. speaker. thermostat. door holder, doorbell, pull station, smoke detector, alarm device, card reader, etc. Commercial: 51603 185) FIRST 10 devices or outlets $29.86 $30.58 51603 186) Additional Devices $2.82 $2.89 51603 187) Each control panel, power supply annunciator, switch or auxiliary equipment $14.23 $14.57 Residential: 51603 188) Single Dwelling Unit $32.37 $33.15 51603 189) Each Additional dwelling unit (2 -20) $28.48 $29.16 51603 190) Each additional Unit (Over 20) $17.38 $17.80 Miscellaneous: 51603 19 1) Light Standard (Pole) with one fixture $21.86 $22.39 51603 192) Additional Fixtures - SamePole $0.00 $0.00 75As�2 -47 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTAIENTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51603 193) Power Pole (Temporary) $90.85 $93.03 51603 194) Additional Distribution Poles $21.86 $22.39 51603 195) Swimming Pool, Spa. Fountain $106.74 $109.30 51603 196) Above Ground Spa $46.12 $47.23 51603 197) Demolition $42.71 $43.74 51603 198) Signs & Neon/LED Decorative Lighting $66.22 $67.81 (refundable bond) New or Total Rewire for Single Family Dwellings. 51603 199) SFD (per square foot) sq. ft. $0.13 $0.13 51603 200) Garage (per square foot) sq. ft. $0.13 $0.13 51603 201) Temporary Electrical Service, Prior to approval or Each Meter $215.17 $220.33 Occupancy (30 Days) At the time of application for temporary power, the owner shall post a $1.000.00 cash or cashier's check conforming to the Santa Ana Municipal Code Section 8 -1768 for each service meter. This deposit shall be released upon request after the Certificate of Completion or Certificate of Occupancy is issued. 51604 202) Permit Issuance Fee $48.52 $49.68 51604 203) Minimum Fee (Nonresidential) $64.68 $66.23 53603 204) Stand Alone Mechanical Plan Check 65% of Subtotal 65% of Subtotal Furnace includine ducts & vents (each) 51604 205) Up to 100.000 BTU $57.80 $59.19 51604 206) Over 100.000 BTU $82.49 $84.47 51604 207) Furnace/Co npressor Combo (Residential) $111.87 $114.55 Each Compressor. Boiler or Heat Pump (packaeed or split system) 51604 208) Up to 5 HP $79.50 $81.41 75A3s2 -48 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNLNG & BUILDING AGENCY 51604 209) Over 5 to 30 HP $95.07 $97.35 51604 210) Over 30 to 50 HP $118.85 $121.70 51604 211) Over 50 HP $128.07 $131.14 51604 212) VAV Box up to 2,000 CFM $39.24 $40.18 51604 213) VAV Box Over 2,000 CFM $57.80 $59.19 51604 214) Air Handling Unit Up to 2,000 CFM $39.24 $40.18 51604 215) Air Handling Unit Over 2,000 CFM $57.80 $59.19 Miscellaneous 51604 216) Outdoor Dual Package Heating /Cooling $99.82 $102.21 51604 217) Wall Heater $57.80 $59.19 51604 218) Unit Heater $57.21 $58.58 51604 219) Suspended Heater $51.24 $52.47 51604 220) Decorative Fireplace (Wood or Gas) $51.24 $52.47 51604 221) Clothes Dryer (Residential) $35.56 $36.41 51604 222) Clothes Dryer (Commercial) $48.04 $49.19 51604 223) Any Alteration, Repair or Addition to a Ventilation System (per system unit) $38.45 $39.37 51604 224) Vent System (Not part of an HVAC System) $54.12 $55.42 51604 225) Type I hood with Duct & Fan $99.82 $102.22 51604 226) Type 0 hood with Duct & Fan $57.80 $59.19 51604 227) Environmental Air Fan (Residential or Commercial) $31.04 $31.78 51604 228) Laundry Fan (Environmental air) $30.71 $31.45 51604 229) Bathroom/Restroom Fan $26.89 $27.54 75AQ -49 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANN"LNG & BUDDING AGENCY 51604 230) Range Hood (Residential) $28.48 $29.16 51604 231) Commercial Vent Fan $38.45 $39.37 51604 232) Fan Coil $50.07 $51.27 51604 233 Evaporative Cooler $57.80 $59.19 51604 234) Gas Piping (Incidental) $19.73 $20.20 51604 235) Fire Damper $57.80 $59.19 51604 236) Install/Repair/Replace Appliance Vent $57.80 $59.19 51604 237) Product Conveying System (Flammable Vapors. Fumes, Smoke. Heat) $166.04 $170.02 51604 238) Dust Collection System $166.04 $170.02 51604 239) Appliance Not Listed $57.80 $59.19 51604 240) System Not Listed (Halon. Smoke Evac. Crematory, Etc) $166.04 $170.02 Absorption System 51604 241) Up to 1.000.000 BTU $69.00 $70.66 51604 242) 1.000.001 to 1.750.000 BTU $98.11 $100.46 51604 243) 1,750,001 and over $166.04 $170.02 51604 244) Commercial Cooking Equipment (Ovens /Fryers/Etc) $37.75 $38.66 51604 245) Condensate Pump $28.20 $28.88 51604 246) Kiln <20cubic feet (includes hood and duct) $58.22 $59.62 51604 247) Air Compressor (each includes piping) $58.22 $59.62 51604 248) Cooling Tower $58.22 $59.62 51604 249) Heat Exchanger $53.37 $54.65 51604 250) Electrostatic Precipitator $34.45 $35.28 51604 251) Vacuum Cleaner System (Residential) $58.22 $59.62 75A4o2 -50 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLAN \LNG & RUD.DING AGENCY 51604 252) Humidifier $34.50 $35.33 51604 253) Duct Heater $58.22 $59.62 51604 254) Wood Sawdust System $125.09 $128.09 51604 255) Incinerator (Residential) $38.81 $39.74 51604 256) Incinerator (Commercial) $166.04 $170.02 Plumbine Fees 51602 257) Permit Issuance Fee $48.52 $49.68 51602 258) Minimum Fee (Nonresidential) $64.68 $66.23 53602 259) Stand Alone Plumbing Plan Check Fee 65% of Subtotal 65% of Subtotal Fixtures: 51602 260) Water Closet $12.53 $12.83 51602 261) Urinal $9.59 $9.82 51602 262) Tub /Shower $19.62 $20.09 51602 263) Whirlpool Tab $19.62 $20.09 51602 264) Sinks $11.20 $11.47 51602 265) Clothes Washer $12.31 $12.61 51602 266) Dishwasher $10.56 $10.81 51602 267) Garbage Disposal $9.38 $9.61 51602 268) Floor Sink $14.23 $14.57 51602 269) Floor Drain $14.23 $14.57 51602 270) Drinking Fountain $7.89 $8.08 51602 271) Cap Fixture $6.13 $6.28 75A*2 -51 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANN"LNG & BUILDING AGENCY Sewer: 51602 272) New Sewer (First 100 Feet) $56.94 $58.31 51602 273) Additional Sewer Connection $19.62 $20.09 51602 274) Each Additional 100 Feet of Sewer $19.62 $20.09 51602 275) Repair /Alter Sewer $39.24 $40.18 51602 276) Private Sewage Disposal System $118.85 $121.70 51602 277) Cesspool $57.80 $59.19 51602 278) Cap Sewer $88.08 $90.19 Gas: 51602 279) New Gas System (1- 4 outlets) $39.24 $40.18 51602 280) Additional Gas Outlet (each) $6.23 $6.38 51602 281) Extend/Alta Gas System $57.80 $59.19 51602 282) Repair Gas Piping $39.24 $40.18 51602 283) Cap Gas Outlet $7.46 $7.64 Swimmine Pools: 51602 284) Pool Trap $19.62 $20.09 51602 285) Pool Heater $64.04 $65.58 51602 286) Pool Piping $39.24 $40.18 Miscellaneous: 51602 287) Water Heater (Residential up to 50 gallons) $19.62 $20.09 51602 288) Water Heater (Commercial up to 50 gallons) $19.62 $20.09 51602 289) Water Heater (Res/Comm over 50 gallons) $80.46 $82.39 51602 290) Water Heater(Tankless) $57.80 $59.19 75A +?2 -52 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIEYTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNLNG & BUILDING AGENCY 51602 29 1) Water Service (each 100 feet) $39.24 $40.18 51602 292) Water Piping (each 100 feet) $39.24 $40.18 51602 293) Repipe(Residential -Each 100 Feet) $39.24 $40.18 51602 294) Primary /Secondary Roof Drain (per set) $39.24 $40.18 51602 295) Deck/Area Drain $8.48 $8.68 51602 296) Rainwater System $39.24 $40.18 51602 297) Rainwater Piping buried) $19.09 $19.55 51602 298) Storm Drains $25.22 $25.83 51602 299) Water Softener (Residential) $19.62 $20.09 51602 300) Water Softener (Commercial) $39.24 $40.18 51602 301) Lawn Sprinkler (Each) $8.95 $9.17 51602 302) Backflow Preventer (Less than 2 inches) $19.62 $20.09 51602 303) Backflow Preventer (2 inches and bigger) $39.24 $40.18 51602 304) Vacuum Breakers (I to 5) $17.92 $18.35 51602 305) Vacuum Breakers (Over 5 - each) $5.12 $5.24 51602 306) Hose Bib with Vacuum Breaker $13.64 $13.97 51602 307) Grease/Waste Interceptor $33.11 $33.90 51602 308) Dental Unit $28.48 $29.16 51602 309) Medical Gas Piping (Fire Department) $39.24 $40.18 51602 310) Alteration to Drain or Vent Piping $39.24 $40.18 51602 311) Appliance not listed $57.80 $59.19 51602 312) Sewage Ejector $57.80 $59.19 75A +32 -53 RESOLUTION 2015 - # ## REVENUE ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE SECTION IX PLANNING & BUILDING AGENCY 51602 313) Sump Pump 51602 314) Hot Water Storage Tank 51602 315) Heat Exchanger 51602 316) Cooling Tower 51602 317) Booster Pumps 51602 318) Fireline/Hydrant(Each 100 Feet) 51602 319) Temporary Gas Meter, Prior to approval Or Occpancy (30 Days) At the time of application for temporary power, the owner shall post a $1.000.00 cash or cashier's check conforming to the Santa Ana Municipal Code Section 8 -1768 for each service meter. This deposit shall be released upon request after the Certificate of Completion or Certificate of Occupancy is issued. PIPELINE PROJECT FEES PER RESOLUTION NO. 2009 -018 GENERAL PROVISIONS Unless otherwise provided, payment of fees and charges as established herein shall be made to the Executive Director of the Planning and Building Agency or his/her authorized representative at the time of initial application or request for the permit or service for which a fee is charged or imposed. No permit shall be issued to any person. firm or corporation unless all fees therefore have been paid in full. Exception: Waiver of Fee No permit or plan check fees required by this resolution will be charged for public improvement projects performed by construction contractors and subcontractors pursuant to contract with the City of Santa Ana or the Community Redevelopment Agency of the City of Santa Ana nor for any work performed by employees of the City in the course of their employment. However, this fee waiver does not exempt any party from obtaining a permit for such work nor exempt such party from conforming to the procedures established by the City nor from compliance with all applicable City and State ordinances regulating such work. 75A*2 -54 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES $57.80 $59.19 $26.87 $27.51 $50.81 $52.03 $57.79 $59.18 $31.30 $32.05 $39.24 $40.18 Each Meter $215.17 $220.33 RESOLUTION 2015 - # ## REVENUE ACCOUNT DEPARTMENT/b1ISCELLe1_NEOUS FEE OR SERVICE SECTION IN PLANNING & BUILDING AGENCY REFUNDS Upon written request from the permittee. refunds of permit fees may be made to the permittee in an amount equal to 80% of the permit fee, exclusive of the plan check and issuance fee, except that no permit fees shall be refunded under any of the following circumstances: (1) 180 days has elapsed from the date of the issuance of the permit (2) inspections have been performed by the Building Safety Division If a permit has been issued for a project located in an area outside of thejurisdiction of the City, 100% of the permit and plan check fee may be refunded. If a permit has been erroneously issued. 100% of the permit and plan check fee may be refunded. If a plan check fee has been paid and the plan is withdrawn by the applicant prior to the plan check, refunds of plan check fees may be made to the permittee in an amount equal to 100% of the plan check fee in excess of $40.79 paid. In no other case may any plan check fees be refunded. 51601 SPECIAL INVESTIGATION FEE 51602 51603 A special investigation fee shall be charged by the Building 51611 Official for any investigation of a building structural work 51604 reports, certification, or any other related work requested by 51606 an owner or his authorized agent Said fee shall be assessed in an amount sufficient to reimburse the City for the costs actually incurred by the City based upon a rate of $85.31 per hour but in no case shall be less than $85.31. 51601 VIOLATIONANVESTIGATION FEES 51602 51603 When any work for which a permit is required has been 51611 commenced without the authorization of such permit, an 51604 investigation maybe required before operant will be issued 51606 for such work. An investigation fee shall be assessed in an amount sufficient to reimburse the City for costs actually incurred by the City based on a rate of $85.31 per hour but in no case less than $85.31 shall be collected. 75A#2 -55 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES $40.79 $85.31 $85.31 $41.77 $87.36 $87.36 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNLNG & BUILDING AGENCY 51601 PENALTY FEES $214.35 $219.49 51602 51603 In addition to the investigation fee and regular permit fee, a 51611 penalty in an amount equal to the amount of the total permit 51604 fee shall be required, but in no case less than $214.35. 51606 51601 EXPEDITED COPY REQUEST Per Hour $58.27 $59.67 51605 APPROVAL FOR BUSINESS Each $83.03 $85.02 CERTIFICATE OF OCCUPANCY Whenever a Business License Tax application requires approval of a Business Certificate of Occupancy each application shall be accompanied by the payment of a nonrefundable application processing fee of $32.51 and an inspection fee of $50.52 which shall be refunded if an inspection proves to be unnecessary. 51601 DEMOLITION PERMIT $85.31 $87.36 The fee for a permit to demolish a building or structure shall be based upon the contract price but in no case less than the minimum building permit fee of $85.31. 09 800 100 1- When a building is demolished, the owner shall provide the 24015 City with a cash or surety bond as described in Section 8 -1768 through 8 -1771 of the Santa Ana Municipal Code. For the propose of lot cleanup and capping of the sewer lateral, the value of the bond is to be established by the Building Official but in no case shall the bond be less than $1,000.00 per building. A single family dwelling and garage shall be considered as one building for bonding purposes. 51601 FLOODPLAEV CONSTRUCTION Each $257.64 $263.83 STANDARDS VARIANCES 51601 APPEALS Each $1,193.50 $1,222.15 The fee for an appeal of a ruling of the Building Official to the Planning Commission (SAMC Section 806.254) shall be payable at the time of filing of the appeal. 75A4s2 -56 RESOLUTION 2015 - # ## REVENUE ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE SECTION IN PLANNING & BUILDING AGENCY 51601 RELOCATION INSPECTIONS The fee for an inspection on a building or structure, as required for its proposed relocation. 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Main building or structure Each $430.07 $440.39 Accessory structure Each $85.31 $87.36 Inspection for structures located outside of the City Per Mile $0.84 $0.86 Travel date Per Hour $85.31 $87.36 53600 APPLICATION PROCESSING AND PLAN CHECKING FEES An application processing fee and plan checking fee shall be paid to the Building Official at the fine of submitting plans for checking. Such fee shall be equal to 65% of the building permit fee as set forth in this resolution. For all buildings, such fee shall also include a surcharge for state mandated energy conservation enforcement equal to $22.00 for each 1,000 square feet of building area, or fraction thereof, up to 4,000 square feet, and $11.00 for each additional 1,000 square feet or fraction thereof. For any plan submitted which is subject to the disabled accessibility requirements of Title 24, California Code of Regulations, a surcharge of 10% of the basic plan check fee shall be required. 51601 OSHPD CERTIFICATION FEE 53600 Whenever plans are submitted for the construction of specialized medical clinics which require by law certification of compliance with requirements set forth by the Office of Statewide Health Planning and Development (OSHPD -3 certification), a building permit fee will be paid to the Building Official equivalent to 1% of the construction valuation. An additional plan check fee equivalent to .65% of the construction valuation will be paid to the Building Official at the time plans are submitted for plan check. This fee does not preclude other applicable fees which are normally assessed by the City. 51601 MICROFILM RECORDS Each Sheet $3.31 $3.39 Whenever plans are submitted which are required by any law or City procedure to be maintained as a permanent record, the following fees are to be charged for the propose of creating and maintaining permanent files. 75A +�2 -57 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTAIEYTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLAN -NING & BUILDING AGENCY 53600 RESEARCH AND PROCESSING FEES (ALTERNATE MATERIALSAIODIFICATIONS) 53602 53601 Whenever the Building Official is requested to approve Each $257.64 $263.83 53603 alternate materials or methods of construction in accordance with the Building Code, Plumbing Code, Mechanical Code or the Administrative Code provisions for the Electrical Code. Whenever the Building Official is requested to approve a Each $257.64 $263.83 modification of code in accordance with the Building Code, Plumbing Code, Mechanical Code or the Administrative Code provisions for the Electrical Code. 53600 STRUCTURAL ENGINEERING PLANCHECK Fees for structural engineering plan check services for structures requiring a dynamic structural analysis in accordance with Chapter 16 of the Building Code, or in accordance with State AB 3249, shall be charged to the applicant Said charge shall be the actual costs incurred by the City for such service and shall be paid in addition to other applicable fees listed herein. SPECIAL INSPECTOR REGISTRATION FEE Each $85.31 $87.36 Inspection The fee for registration of special inspectors in accordance Specialty with Section 8 -100 of the Santa Ana Municipal Code. 53600 BUILDING PLAN CHECK FEE FOR IDENTICAL, RESIDENTIAL R -3, WITH DETACHED OR ATTACHED GARAGES: Models Only 100% All other identical plans 50% 53602 ELECTRICAL, PLUMBING AND MECHANICAL PLAN 53601 CHECK FEE FOR IDENTICAL, RESIDENTIAL R -3, 53603 WITH DETACHED OR ATTACHED GARAGES: Models Only 100% All other identical plans 50% 51601 CHANGE INCORRECT ADDRESS Each Project $58.27 $59.67 51601 CHANGE OWNER OR CONTRACTOR Each Project $58.27 $59.67 75A4Q -58 RESOLUTION 2015 - # ## REVENUE ACCOUNT DEPARTMENTAIISCELLANEOUS FEE OR SERVICE SECTION IX PLAN -NUSG & BUILDING AGENCY 09801001- NOTICE OF VIOLATION AND 24015 NOTICE AND ORDER BONDS Prior to issuance of permits to correct work required by a Notice of Violation or Notice and Order, the Building Official may require a cash or surety bond as described in Sections 8- 1769. 8 -1770 and 8 -1771 Santa Ana Municipal Code. The amount of the bond shall be established by the Building Official, but shall not be less than $200.00 for each Notice of Violation or Notice and Order. 57600 ACCELERATED PLAN CHECK FEE Per Hour FIELD PLAN CHECK FEE 53600 PRELIDIISARY REVIEW OF BUILDING STANDARDS COMPLIANCE 09801001- SIGNS 24015 When a permit is required form illuminated or non - illuminated sign, the owner shall provide the City a cash or surety bond as described in Section 8 -1768 through 8 -1771 of the Santa Ana Municipal Code. The amount of the bond shall be established by the Building Official, but shall not be less than $200.00 per address. 51601 TEMPORARY CERTIFICATE OF OCCUPANCY 51601 SPECIFIC CODE FEES AND CHARGES Any person desiring a permit required by the Building Code shall, at the time of filing an application fee of $40.79. The determination of total valuation shall be made by the Building Official. The value to be used shall be the total value of all construction work for which the permit is issued using the building valuation data based upon in the most recent edition of Building Safety Journal published by the International Code Council. The value of work performed as a remodel and other valuations not published by the International Code Council shall be determined by the Building Official. 75A4 -59 Minimum Fee Per Hour Minimum Fee Per Hour Each Project Each Permit 2.4% PROPOSED FY 14 -15 FY 15 -16 FEES FEES $125.51 $128.52 $85.31 $87.36 $85.31 $87.36 $425.09 $435.29 $40.79 $41.77 RESOLUTION 2015 - # ## REVENUE ACCOUNT DEPARTNIENTAIISCELLe1_NEOUS FEE OR SERVICE SECTION IX PLANNING & BUILDING AGENCY 51601 PARKING LOT RESURFACING AND/OR REPAINTING Existing parking lot resurfacing and/or repainting, fee shall be based on the value of the work performed. 51601 UNDERGROUND TANK REMOVAL Underground tank removal and backfill fee shall be based upon valuation. 51601 EXCAVATION FOR SOIL CONTAMINATION Excavation and backfill related to soil contamination fee shall be based upon valuation. BUILDING PERMIT FEE SCHEDULE (FEES BASED UPON VALUATION OF WORK) TOTAL VALUATION FEE $1.00 TO $500.00 $22.40 $501.00 TO $2000.00 $22.40 for the first $500.00 plus $3.32 for each additional $100.00 or fraction thereof, to and including $2,000.00 $2.001.00 TO $25.000.00 $74.38 for the first $2,000.00 plus $10.73 for each additional $1.000.00 or fiaction thereof, to and including $25,000.00 $25.001.00 TO $50.000.00 $331.91 for the first $25,000.00 plus $7.72 for each additional $1.000.00 or fiaction thereof, to and including $50,000.00 $50.001.00 TO $100.000.00 $533.19 for the first $50,000.00 plus $5.52 for each additional $1.000.00 or fraction thereof, to and including $100.000.00 75AQ -60 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES $22.40 $22.94 $22.40 $22.94 $74.38 $76.17 $331.91 $339.88 $533.19 $545.99 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & BLEEDING AGENCY $100.001.00 TO $500.000.00 $821.12 for the first $100.000.00 plus $821.12 $840.83 $4.19 for each additional $1.000.00 or fraction thereof, to and including $500.000.00 $500.001.00 TO $1.000.000.00 $2.569.99 for the first $500.000.00 plus $2,569.99 $2,631.67 $3.68 for each additional $1.000.00 or fraction thereof, to and including $1.000.000.00 $1,000.001.00 AND UP $4.489.49 for the first $1.000.000.00 $4,489.49 $4,597.24 plus $2.25 for each additional $1.000.00 or fraction thereof. 51601 1) Inspections outside of normal business hour (4 hour minimum charge for Holidays, Saturday or Sunday Inspections) Per Hour $85.31 $87.36 51601 2) Re- inspection fee assessed under applicable provisions of the Building Code Per Hour $85.31 $87.36 51601 3) Inspections for which no fee is specifically indicated (minimum charge - one (1) hour) Per Hour $85.31 $87.36 53600 4) Additional plan review required by changes, additions, or revisions to approved plans (minimum charge - one (1) hr.) Per Hour $85.31 $87.36 51603 ELECTRICAL CODE Any person desiring a permit required by the Electrical Code Each Permit $40.79 $41.77 shall, at the time of filing an application . pay a fee of $40.79. There is no minimum fee for the issuance of a permit for single family residences and duplexes. The minimum fee for issuance of a permit for all other uses shall be $66.65. $66.65 $68.25 FEESCHEDULE 51603 1) For new construction and relocation on residential single family and duplexes: 75As,2 -61 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTbIENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & BLEEDING AGENCY Six cents ($.06) per square foot per floor plus $34.07 per Per $34.07 $34.89 service meter shall only include receptacle, switch and lighting outlets. All other fees shall apply. Six cents ($.06) per square foot for detached or attached garages or carports shall only include receptacle, switch and lighting outlets. All other fees shall apply. 51603 2) Receptacles, outlets, light fixtures and general use switches, Each $1.07 $1.10 each 51603 3) Each air conditioner Each $45.58 $46.68 51603 4) Each self - contained factory wired approved unit, such as Each $11.25 $11.52 home appliances, heaters, vegetable cases, drinking fountain. heating appliances, multiple outlet assemblies, etc. 51603 5) Busways. special raceways, under floor ducts. trolley or Each 100' $11.25 $11.52 plug -in busways each one hundred (100) feet or fraction thereof 51603 6) Fire alarm communications, data control systems, smoke detectors and low voltage system: Commercial (charge by number of devices): 0 - 10 total devices Each $23.99 $24.57 10 or more total devices $1.94 $1.99 Each control panel, standby power supply panel, annunciator panel or similar main piece of control equipment for one of the above systems. Each $11.25 $11.52 Residential (charge by number of dwelling units): Residential unit (1) $24.53 $25.12 Each add'1 residential unit in a multiple - dwelling occupancy Each $14.72 $15.07 Each add'1 residential unit over 20 in a hotel, motel, boarding house or lodge Each $8.90 $9.11 51603 7) Dedicated circuit Each $11.25 $11.52 51603 8) Service Meters, Reset Meters, Subpanel. Switchboard, Motor Control Center, or similar equipment changes or additions. 75As?2 -62 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIENTINJISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNLNG & BUILDING AGENCY 599 volts or less, under 400 amps. Each Meter $34.07 $34.89 599 volts or less, 400 amps and less than 1200 amps. Each Meter $85.31 $87.36 598 volts or less, 1200 amps and over. Each Meter $171.58 $175.69 51603 9) Sims and high- potential gas tube lighting, each Each $34.07 $34.89 Note: This shall include all necessary control equipment 51603 10) Swimming pool, fountain, spas, each Each $75.34 $77.15 51603 11) Above ground spas Each $24.26 $24.84 51603 12) Temporarypower- construction: For services supplying a temporary power pole, Each $59.24 $60.66 pedestal or piggyback For a system of distribution and utilization of poles Each Pole $11.25 $11.52 for temporary construction power, each pole 51603 13) Temporary construction lighting: 500 lamps or less $5.07 $5.19 Over 5001amps $8.85 $9.06 51603 14) Temporary services: At the time of application for temporary power, the owner shall post a $1,000.00 cash or cashier's check conforming to the Santa Ana Municipal Code Section 8 -1768 for each service meter. This deposit shall be released upon request after the Certificate of Completion or Certificate of Occupancy is issued. Temporary Electrical Service, Prior to Approval Each Meter $215.17 $220.33 Or Occupancy (30 Days) Temporary work with service, each meter Each Meter $29.97 $30.69 51603 15) Lighting standards: With one (1) fixture each Each $11.25 $11.52 Each additional fixture on the same standard Each $3.25 $3.33 51603 16) Time clock or photo electric cell, each Each $8.85 $9.06 75AQ -63 RESOLUTION 20154#4 REVENUE ACCOUNT DEPARTMENTARSCELLe1_NEOUS FEE OR SERVICE SECTION IX PLANNFNG & BUILDING AGENCY 51603 17) Radiant ceiling heat per room 51603 18) Power apparatus: generators, motors, transformers, rectifiers, synchronous converters, capacitors, industrial heating, cooking or baking equipment, and other apparatus as follows: (Ratings - horsepower (HP), kilowatts (KW), and Kilovolt amps (KVA)) Up to and including I HP. KW. KVA each Over I and not over 10 HP. KW. KVA each Over 10 and not over 50 HP. KW. KVA each Over 50 and not over 100 HP. KW. KVA each Over 100 and not over 500 HP. KW. KVA each Over 500 HP. KW. KVA each 51603 19) Demolition, per project 51603 20) Inspections outside of normal business hours (four hour minimum charge for Holidays, Saturday or Sunday inspections) 51603 21) Re- inspection fee assessed under applicable provisions of the Building Code 51603 22) Inspections for which no fee is specifically indicated (minimum charge - one (1) hour) 53601 23) Additional plan review required by changes, additions, or revisions to approved plans (minimum charge - one (1) hour) ELECTRICAL PLAN CHECK FEES Whenever electrical plans are required by the Building Official, plan check fees shall be 65% of the electrical permit fee and shall be paid at the time of submitting plans. 75A92 -64 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Per Room Each Each Each Each Each Each Per Project Per Hour Per Hour Per Hour Per Hour $11.25 $4.59 $11.84 $23.99 $51.40 $68.47 $85.31 $33.22 $85.31 $11.52 $4.70 $12.12 $24.57 $52.63 $70.11 $87.36 $34.02 $87.36 $85.31 $87.36 $85.31 $87.36 $85.31 $87.36 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & BUILDING AGENCY 51604 MECHANICAL CODE Anyperson desiring a permit required by the Mechanical Each Permit $40.79 $41.77 Code shall, at the time of filing an application, pay a fee of $40.79. There is no minimum fee for the issuance of a permit for single family residences and duplexes. The minimum total fee for issuance of a permit for all other uses shall be $66.65. $66.65 $68.25 FEESCHEDULE 51604 1) For the installation or relocation of each forced -air or Each $29.76 $30.47 gravity -type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 BTU/h 51604 2) For the installation or relocation of each forced -air Each $42.50 $43.52 or gravity -type furnace or burner. including ducts and vents attached to such appliance over 100.000 BTU/h 51604 3) For the installation or relocation of each boiler, compressor. Each $51.40 $52.63 condensing unit or heat pump up to and including five horsepower, or each absorption system to and including 100,000 BTU/h 51604 4) For the installation or relocation of each boiler. Each $51.40 $52.63 compressor, condensing unit or heat pump over five horsepower up to and including 30 horsepower or for each absorption system over 100.000 BTU/h up to and including 1.000.000 BTU/h 51604 5) For the installation, relocation of each boiler, compressor. Each $62.39 $63.89 condensing unit or heat pump over 29 horsepower up to and including 50 horsepower or for each absorption system over 1.000.000 BTU/h up to and including 1.750.000 BTU /h 51604 6) For the installation or relocation of each boiler, compressor. Each $85.31 $87.36 condensing unit or heat pump over 49 horsepower, or each absorption system over 1.750.000 BTU/h 51604 7) For each VAV control box or air handling Each $20.20 $20.69 unit to and including 2.000 cubic feet per minute, including ducts attached thereto 75As2 -65 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNLNG & BUILDING AGENCY 51604 8) For each VAV or air - handling unit over 2,000 cfin Each $29.76 $30.47 Note: This fee shall not apply to an air - handling unit which is a portion of a factory assembled appliance, cooling unit, evaporative cooler or absorption unit for which operant is required else where in this code. 51604 9) Outdoor dual packaged heating and cooling Each $51.40 $52.63 51604 10) For the installation or relocation of each floor Each $29.76 $30.47 furnace, including vent 51604 11) For the installation or relocation of each suspended Each $29.76 $30.47 heater, recessed wall heater or floor - mounted unit heater 51604 12) Decorative fireplace Each $29.76 $30.47 51604 13) For the repair of, alteration of, or addition to each heating Each $20.20 $20.69 appliance, refrigeration unit, cooling unit, absorption unit, or each heating cooling, absorption, or evaporative cooling system, including installation of controls regulated by this code Note: Each HVAC system served by a VAV control box is considered a separate system. 51604 14) For the installation of each Type I commercial Each $51.40 $52.63 kitchen hood which is served by mechanical exhaust. including the ducts for each hood 51604 15) For the installation of each Type 11 residential or Each $29.76 $30.47 commercial kitchen hoods which is served by mechanical exhaust, including the ducts for each hood 51604 16) For each ventilation fan connected to a single duct Each $20.20 $20.69 (environmental air) (a) Bathroom or toilet room exhaust. (b) Laundryroom exhaust. (c) Residential range or oven exhaust. (d) Other environmental air duct. 51604 17) Fan coil installation Each $34.07 $34.89 75As 2 -66 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & BLEEDING AGENCY 51604 18) For each evaporative cooler other than portable type Each $29.76 $30.47 51604 19) Incidental gas piping Each $20.20 $20.69 51604 20) Fire damper installation, each Each $29.76 $30.47 51604 21) Vent kin Each $29.76 $30.47 51604 22) Approved fire extinguishing system Each $29.76 $30.47 51604 23) For each appliance or piece of equipment regulated by this Each $29.76 $30.47 code but not classed in other appliance categories, for which no other fee is listed in this code (a) Commercial gas -fired cooking equipment (ranges, ovens, deep fryers. broilers, etc.) (b) Clothes dryer and exhaust duct. (c) Kilns, including hood and exhaust duct. (d) Air compressor and related compressed air piping for manufacturing process. (e) Cooling tower (f) Heat exchanger (g) Exhaust fans for Type I or 0 Commercial Kitchen Hoods. (h) Electrostatic precipitator. (i) Residential central vacuum cleaner system. Q) Clean -room filter bank (HEPA) (k) Humidifier. (1) Duct heater. (m) Condensate Pumps (n) Etcetera. 51604 24) For the installation, relocation or replacement of each Each $29.76 $30.47 appliance "vent" installed and not included in an appliance permit 51604 25) Each process piping system Each $85.31 $87.36 51604 26) For each ventilation system which is not a portion of any Each $85.31 $87.36 heating or air - conditioning system authorized by permit (a) Halon exhaust system. (b) Wood sawdust collection system or similar collection system (paper, plastic, metal filings, etc.) 75As-72-67 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAUSCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & BLEEDING AGENCY (c) Smoke evacuation and exhaust system for public buildings, atrium. malls, etc. (d) Crematory furnace and exhaust system. (e) Each other product conveying duct system: (1) Flammable vapors (2) Fumes (3) Smoke (4) Heat 51604 27) For the installation or relocation of each domestic- Each $20.20 $20.69 type incinerator (Shall have permit and approval from S.C.A.Q.M.D.) 51604 28) For the installation or relocation of each commercial Each $85.31 $87.36 or industrial -type incinerator (Shall have permit and approval from S.C.A.Q.M.D.) 51604 29) Inspections outside of normal business hours Per Hour $85.31 $87.36 (4 hour minimum charge for Holidays, Saturday or Sunday inspections) 51604 30) Re- inspection fee assessed under applicable provisions Per Hour $85.31 $87.36 of the Building Code 51604 31) Inspections for which no fee is specifically indicated Per Hour $85.31 $87.36 (minimum charge - one (1) hour) 51604 32) Additional plan review required by changes, additions Per Hour $85.31 $87.36 or revisions to approved plans (minimum charge - one (1) hour) MECHANICAL PLAN CHECK FEES Whenever mechanical plans are required by the Building Official, plan check fees shall be 65% of the mechanical permit fee and shall be paid at the time of submitting plans. PLUMBFNG CODE 51602 Any person desiring a permit required by the Plumbing Code shall, Each Permit $40.79 $41.77 at the time of filing an application, pay a fee of $40.79. There is no minimum fee for the issuance of a permit for single family residences and duplexes. The minimum total fee for issuance of a permit for all other uses shall be $66.65. $66.65 $68.25 75AQ -68 RESOLUTION 2015 - # ## 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & BUILDING AGENCY FEESCHEDULE 51602 1) For each plumbing fixture or trap or set of fixtures Each $10.08 $10.32 on one trap (including water, drainage piping, and backfiow protection therefore) 51602 2) For each dental unit Each $20.20 $20.69 51602 3) Medical gas piping system per 100' Per 100' $20.20 $20.69 51602 4) For each building sewer Each $29.76 $30.47 (a) Each additional connection Each $10.08 $10.32 (b) Each additional 100 feet or fraction thereof Each $10.08 $10.32 (c) Sewer/alteration/repair Each $20.20 $20.69 51602 5) For each private sewage disposal system Each $61.80 $63.28 51602 6) For each cesspool (where permitted) Each $29.76 $30.47 51602 7) For each sewer cap Each $85.31 $87.36 51602 8) For each fixture cap Each $5.39 $5.52 51602 9) For each new gas piping system (includes one to Each $20.20 $20.69 four outlets) 51602 10) For each gas outlet of five or more Each $3.20 $3.28 51602 11) For the repair /replacement of a gas piping system Each $20.20 $20.69 (includes one to four outlets) 51602 12) For the alteration /addition to an existing gas system Each $29.76 $30.47 (includes one to four outlets) 51602 13) For each residential water heater and/or vent Each $10.08 $10.32 51602 14) For each commercial boiler or water heater Each $51.40 $52.63 51602 15) For installation, alteration, or repair of water Each $20.20 $20.69 piping, each 100' 51602 16) Rain water piping (buried), each 100' Each $13.01 $13.33 75AQ -69 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & BUILDING AGENCY 51602 17) Rainwater systems - per drain (inside building) Each $20.20 $20.69 51602 18) Roof drain system, per drain Each $20.20 $20.69 51602 19) Deck drains, per drain Each $7.10 $7.27 51602 20) For each lawn sprinkler system on any one meter. Each $13.01 $13.33 including backfiow protection devices therefore (atmospheric type only) 51602 21) For atmospheric -type vacuum breakers not included in Item 20: 0 to 5 $10.08 $10.32 Over 5, each $3.20 $3.28 51602 22) For each backfiow protective device other than atmospheric -type vacuum breakers: 2 inches and smaller $10.08 $10.32 Over 2 inches $20.20 $20.69 51602 23) For each pool nap Each $10.08 $10.32 51602 24) For each pool heater Each $51.40 $52.63 51602 25) For each industrial waste pretreatment interceptor Each $17.07 $17.48 including its trap and vent, excepting kitchen -type grease interceptors functioning as fixture traps 51602 26) For each residential water conditioner Each $10.08 $10.32 51602 27) For each commercial water conditioner Each $20.20 $20.69 51602 28) For repair or alteration of drainage or vent piping, Each $20.20 $20.69 each fixture 51602 29) For each appliance, fixture or piece of equipment regulated Each $29.76 $30.47 by this code but not classed in other categories, for which no other fee is listed in this code (a) Sewage Ejector (b) Sump Pump (c) Hot Water Storage Tank (d) Heat Exchanger (e) Cooling Tower (f) House Booster Pumps 75Aso2 -70 RESOLUTION 20154#4 REVENUE ACCOUNT DEPARTMEYTAUSCELLANEOUS FEE OR SERVICE SECTION IX PLANN-FNG & BUILDING AGENCY 51602 30) Temporary Gas Service, Prior to Approval Or Occpancy (30 Days) At the fine of application for temporary power, the owner shall post a $1,000.00 cash or cashier's check for each service meter. This deposit shall be released upon request after the Certificate of Completion or Certificate of Occupancy is issued. 51602 31) Inspections outside of normal business hours (4 hour minimum charge for Holidays, Saturday or Sunday inspections). 51602 32) Re- inspection fee assessed under applicable provisions of the Building Code 51602 33) Inspections for which no fee is specifically indicated (minimum charge - one (1) hour) 51602 34) Additional plan review required by changes, additions or revisions to approved plans (minimum charge -one (1) hour) PLUMBING PLAN CHECK FEES Whenever plumbing plans are required by the Building Official, plan check fees shall be 65% of the plumbing permit fee and shall be paid at the time of submitting plans. GRADING PERMITS 51606 Any person desiring a grading permit required by the Building Code, shall, at the time of filing an application, pay a fee of $40.79. FEESCHEDULE 51606 1) Grading Permit a. One and Two S.F.D. b. Multiple Residential including, Residential tracts, Apartments, Condominiums, Hotels, Motels, and Similar Construction c. Non - Residential Site Less Than 2 Acres d. Non - Residential Site 2 Acres and More e. Preliminary Grading Permit, Underground Tank Removal and Excavation for Soil Contamination f. Existing Parking Lot Resurfacing and Repainting 75A@2 -71 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Each Meter Per Hour Per Hour Per Hour Per Hour Each Permit Minimum Per Hour I Hour 2 Hours 3 Hours 5 Hours I Hour I Hour $215.17 $220.33 $85.31 $87.36 $85.31 $87.36 $85.31 $87.36 $85.31 $87.36 $40.79 $41.77 $85.31 $87.36 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLe1_NEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & BUD.DING AGENCY 51606 2) In addition to the above noted permit fees, Minimum Sq. Ft. $0.04 $0.04 a fee shall be collected for new site improvements. new parking lots, new concrete curb and gutter, and asphalt paving. 51606 3) Inspections outside of normal business hours Per Hour $85.31 $87.36 (4 hour minimum charge for Holidays, Saturday or Sunday inspections). 51606 4) Re- inspection fee assessed under applicable Per Hour $85.31 $87.36 provisions of the Building Code. 51606 5) Inspections for which no fee is specifically Per Hour $85.31 $87.36 indicated (minimum charge - one (1) hour) SOLAR ENERGY CODE 51611 Any person desiring a permit required by the Solar Energy Each Permit $40.79 $41.77 Code shall, at the time of filing, pay an application, fee of $40.79. There is no minimum fee for the issuance of a permit for single family residences and duplexes. The minimum total fee for issuance of a permit for all other uses shall be $66.65. $66.65 $68.25 FEESCHEDULE 51611 1) For collectors (including related piping and regulating devices): Up to 1,000 sq. ft. (93m) $10.08 $10.32 Between 1,001 (93.1m) and 2,000 sq. ft. (186m) $17.07 $17.48 More than 2,000 sq. R (18m) $17.07 $17.48 plus per 1,000 sq.ft. (93m) or fraction $1.78 $1.83 thereof over 2,000 sq. ft. (186m) 51611 2) For storage tanks (including related piping and regulating devices): Up to 750 gallons (3m) $8.64 $8.85 Between 751 (3m) and 2,000 gallons $15.51 $15.89 75A &?2 -72 RESOLUTION 20154#4 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIENTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNFNG & BUILDING AGENCY 75A &32 -73 More than 2.000 (8m') gallons $15.51 $15.89 plus per 1.000 (4m) or fraction thereof $1.78 $1.83 over 2.000 gallons (8m') 51611 3) For rock storage: Up to 1.500 cu. R (42m) $10.08 $10.32 Between 1.501 (42.1m) and 3.000 cu. R (84m) $17.07 $17.48 More than 3.000 cu. R (84m) $17.07 $17.48 plus per 1.000 cu. R (28m) or fraction $1.78 $1.83 thereof over 3.000 cu. R (84m) 51611 4) Self - contained water heater (residential type) Each $10.08 $10.32 51611 5) Water heater (commercial type) Each $51.40 $52.63 51611 6) Heat exchanger Each $10.08 $10.32 51611 7) Water piping replacement, each 100 feet Each $20.20 $20.69 51611 8) Gas piping service, 1-5 outlets Each $20.20 $20.69 51611 9) Backflow prevention device Each $10.08 $10.32 51611 10) For each appliance or piece of equipment regulated Each $10.08 $10.32 by this code for which no fee is listed 51611 11) Inspections outside of normal business hours Per Hour $85.31 $87.36 (4 hour minimum charge for Holidays, Saturday and Sunday inspections) 51611 12) Re-inspection fee assessed under provisions of the Per Hour $85.31 $87.36 Building Code 51611 13) Inspections for which no fee is specifically indicated Per Hour $85.31 $87.36 (minimum charge - one (1) hour) 51611 14) Additional plan review required by changes, Per Hour $85.31 $87.36 additions, or revisions to approved plans (minimum charge - one (1)hour) SOLAR PLAN CHECK FEES Whenever solar plans are required by the Building Official, plan check fees shall be 65% of the solar permit fee and shall be paid at the time of submitting plans. 75A &32 -73 RESOLUTION 2015 -# ## REVENUE ACCOU_YT DEPARTMENTA ISCELLANEOUS FEE OR SERVICE SECTION POLICE DEPARTMENT 51001 Bingo License Fee 51401 Alarm User Permit Commercial & Residential 53413 False Alarm Services (Code 459) Burglary Calls Commercial & Residential Ist Incident 2nd Incident 3rd Incident 4th Incident 5th Incident 6th Incident - fee & warning of non-response 7th Incident 8th Incident - fee & placed on non - response status 53413 False Alarms (Code 211) Robbery Calls - Residential Ist Incident 2nd Incident 3rd Incident 4th Incident 5th Incident 6th Incident - fee & warning of non-response 7th Incident 8th Incident - fee & placed on non - response status 53413 False Alarms (Code 211) Robbery Calls - Commercial Ist Incident 2nd Incident 3rd Incident 4th Incident 5th Incident 6th Incident - fee & warning of non-response 7th Incident 8th Incident - fee & placed on non - response status UNIT Each Per Year Per Incident Per Incident Per Incident 53419 Firearms Examination Service Fee- Outside Agencies Basic Function Exam - per firearm Full Function Exam - per firearm Examination & Comparison Examination & Comparison - Major Crime (up to 6 hours) Hourly charge in excess of 6 hours - each additional hour 53409 Storage of Weapon Fee - perweapon 1 -1 -05 state taw change (AB 2431, PC 12021.3). fee can be charged when any weapon is released to an owner or gm dealer 53404 Fingerprint Fee Per Cad City processing fee only Applicants exempted by lov shall notpay. 099810002- Fingerprint Fee 57491 Stateprocessingfee For alt fingerprinting requiring State processing, the applicable state feexell be added to the 523.51 Ciry fee above. 53407 Citation Sign Off - Non -SAPD Equipment violators Per Incidem 64 75A -2 -74 2.4% PROPOSED FY 14 -15 FY 15 -16 FEES FEES 51.10 30.66 No Charge 75.00 100.00 125.00 150.00 200.00 300.00 400.00 No Charge 75.00 125.00 175.00 225.00 275.00 400.00 500.00 100.00 125.00 175.00 225.00 275.00 325.00 400.00 500.00 35.77 214.62 327.04 633.64 102.20 100.00 23.51 Actual Cost 15.33 52.33 31.40 No Charge 76.80 102.40 128.00 153.60 204.80 307.20 409.60 No Charge 76.80 128.00 179.20 230.40 281.60 409.60 512.00 102.40 128.00 179.20 230.40 281.60 332.80 409.60 512.00 36.63 219.77 334.89 648.85 104.65 102.40 24.07 Actual Cost 15.70 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTbIENTA ISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION POLICE DEPARTMENT 53407 Vehicle Citation Sign Off - SAPD Per Citation 5.00 5.12 57470 Copy of Lost Citation Per Citation 2.00 2.05 57000 Driving Under Influence Cost Recovery Actual Cost Actual Cost Persons arrested for driving under the influence Per Incident Up to $1.000 Up to $1.000 Pursuant to Government Code Sec. 53150 et seq. 57000 Police Pursuits Cost Recovery Actual Cost Actual Cost Persons apprehended in police pursuits Per Incident Up to $1.000 Up to $1.000 Pursuant to Government Code Sec. 53150 et seq. 57000 Hit& Run Accident Investigation Actual Cost Actual Cost Persons responsible for hit and rum accidents Per Incident Up to $1.000 Up to $1.000 Pursuant to Government Code Sec. 53150 et seq. 57000 Disturbing the Peace Police Service Fee Each Actual Cost Actual Cost Pursuant to S.A. Municipal Code Sec. 10 -300 et seq. Up to $500 Up to $500 51607 Ice Cream Truck Vendor Permits Includes one Driver /Operator Each 235.06 240.70 Additional Truck Each 36.79 37.68 53419 License to Sell Pistols/Revolvers Per License 148.19 151.75 53416 Administration Citation Fee First Violation 102.20 104.65 Allows Animal Service Officers the right to cite for State and Second Violation 204.40 209.31 Local Animal Law Violations Third Violation 511.00 523.26 53405 Police Accident Photos B &W and Color Print, (4X5 /3.5X5) Each 5.00 5.12 B &W and Color Print 5X7 Each 7.00 7.17 B &W and Color Print, 8X10 Each 12.00 12.29 Contact Print 8X10 Each 12.00 12.29 53405 Police Evidence Photos to CD/DVD Per set -up Each 20.00 20.48 Per Image Each 1.00 1.02 53405 Digital Media Reproduction Each 25.55 26.16 53405 Police Evidence Tape (audio or video tape) Each 36.79 37.68 53417 Police Accident Reports Each 20.00 20.48 53403 Search Fee (no case #) Each 10.00 10.24 53417 Police Immigration/Clearance Letters Each 20.00 20.48 53417 Police Incident Reports Citizens Request for Information Form Each" 20.00 20.48 "Reports in excess of 20 pgs. Per Page 1.00 1.02 53403 Search fee (no case #) 10.00 10.24 57000 Request to Review Criminal History Per Request 20.00 20.48 57000 Request to Review Incident Information Per Request 20.00 20.48 57401 Police Senuiry Services Lieutenant Per Hour 69.83 71.51 Sergeant Per Hour 97.00 99.33 65 75A -2 -75 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTMENTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION POLICE DEPARTMENT Police Officers Per Hour 81.00 82.94 PCO/PSO/Reserve Per Hour 50.00 51.20 53410 Impound of Owner Release Animals Per Impound "" 108.00 108.00 (includes 2 nights boarding charge) ""County of Orange fee, subject to change 51607 Pushcart Permits Vendor /Operator Permit- Icart Each" 235.06 240.70 " Additional Carts/Operators Each 36.79 37.68 53400 Release of Impounded Vehicles -SAPD /Traffic Vehicle Registration Expired Over 6 Months Each 140.00 143.36 Unlicensed/Suspended- Revoked Drivers Each 190.00 194.56 TBD Vehicle Processing Fee Each 75.00 76.80 57402 Sohcrtauon Permit Per Permit 36.79 37.68 Vehicle for Hire (Taxi) Fees Driver's Permits Each 35.77 36.63 (OriginaL Renewal, Replacement or Duphcate) Vehicle for Hire Permit Each 148.19 151.75 Vehicle for Permit Transfer Each 6.13 6.28 57402 Reinspection Fee-Plan Checks/Not Completed Minimum" 41.90 42.91 *S41.90 minimum or hourly employee rate. Fee to be charged when inspection is called for work not complete or corrections called for are not made. Second Hand Dealer Fee Each 72.56 74.30 53407 Equipment Violation Pursuant to SAMC Sec. 40225 Each 85.00 87.04 Proof of Correction Each 10.00 10.24 51402 Street Closure Permit Per Permit 143.08 146.51 Accelerated Processing Fee Per Permit, Additional 143.08 146.51 401 -01 -5621 Downtown Event Litter Control Deposit Per event, tip to 3 blocks 500.00 512.00 53613 Land Use Certificate Processing Fee for temporary outdoor event Per Permit 31.68 32.44 Accelerated Processing Fee Per Permit 68.47 70.12 50045 Escort Bureau, Introduction Service Establishment and Escort Fees Program administered by Police Department Escort Bureau Permit Each 738.91 756.64 Introduction Service Permit Each 738.91 756.64 Escort Permit Each 158.41 162.21 50045 Massage Establishment/Massage Technician Fees: Program administered by Police Department Massage Establishment Permits Each 738.91 756.64 Massage Technician Permits Each 306.60 313.96 Massage Technician Testing Fee Each 153.30 156.98 Massage Technician Transfer/Duplicate Each 35.77 36.63 66 75A -2 -76 RESOLUTION 2015 -### Violations with a base' (original) 2.4% 90 %ofbase fine. fine of $100 or less:(Rounded PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTbIENTA ISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTIONX POLICE DEPARTMENT Violations with a base' (original) 40 %ofbase fine. Massage Establishment Sale Transfer Each 738.91 756.64 Total delinquent Massage Establishment Change of Location or Name Each 265.72 272.10 fine is 140% NOTE. Massage Establishment Permit 55000 Parking a vehicle within 300 ft. of fire Applicants who are also Massage Technician apparatus answering a fire alarm PermitApplicants shall only be required to pay Pursuant to SAMC Sec. 36 -41(7) Each 56.00 the Massage EstablishmenlPermit Fee. 55000 Permit required Special Parking District Tobacco License Fee Each 635.00 650.24 50045 Pool/Billiard Permit Fee Each 318.86 326.52 Program administered by Police Department Pursuant to SAMC Sec. 36- 131(1) Each 57402 Police Training Video Tape Per Tape 47.01 48.14 55000 Parking Violation: Late fee Violations with a base' (original) 50% of base fine. 50% of base fine. 47.00 48.13 fine of $100 or less:(Rounded Total delinquent Total delinquent up to the nest whole dollar) fine is 150% fine is 150% 47.00 48.13 55000 of base fine. of base fine. Violations with a base' (original) 20 %ofbase fine. 20 %ofbase fine. 47.00 48.13 fine of $100 or more:(Rounded Total delinquent Total delinquent up to the nest whole dollar) fine is 120% fine is 120% 111.00 113.66 of base fine. of base fine. Additional late charges will be imposed at the time an unpaid Parking Violation penalty is placed as a vehicle registration "hold" with DMV. The "total" Late Charge assessed will increase to 67 75A -2 -77 Violations with a base' (original) 90 %ofbase fine. 90 %ofbase fine. fine of $100 or less:(Rounded Total delinquent Total delinquent up to the nest whole dollar) fine is 190% fine is 190% of base fine. of base fine. Violations with a base' (original) 40 %ofbase fine. 40 %ofbase fine. fine of $100 or more:(Rounded Total delinquent Total delinquent up to the nest whole dollar) fine is 140% fine is 140% 55000 Parking a vehicle within 300 ft. of fire apparatus answering a fire alarm Pursuant to SAMC Sec. 36 -41(7) Each 56.00 57.34 55000 Permit required Special Parking District Pursuant to SAMC Sec. 36 -493 (a) Each 47.00 48.13 55000 Parking in a red zone Pursuant to SAMC Sec. 36- 131(1) Each 64.00 65.54 55000 Parking in a yellow zone Pursuant to SAMC Sec. 36- 131(2) Each 47.00 48.13 55000 Parking in a white zone Pursuant to SAMC Sec. 36- 131(3) Each 47.00 48.13 55000 Parking in a green zone Pursuant to SAMC Sec. 36- 131(4) Each 47.00 48.13 55000 Parking in a blue (handicapped) zone Pursuant to SAMC Sec. 36- 131(5) Each 111.00 113.66 67 75A -2 -77 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOU_YT DEPARTMEYTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION POLICE DEPARTMENT 55000 Cancellation of citation (Disabled Placards) Each 25.00 25.60 55000 Parking in a'No Parking" zone Pursuant to SAMC Sec. 36 -132 Each 68.00 69.63 55000 No parking -street sweeping Pursuant to SAMC Sec. 36 -133 Each 63.00 64.51 55000 Parking in violation of "emergencyno parking sign" Pursuant to SAMC Sec. 36 -134 Each 68.00 69.63 55000 Parking in alley Pursuant to SAMC Sec. 36- 135(x) Each 55.00 56.32 55000 Stopping, standing or parking a vehicle w /in parkway Pursuant to SAMC Sec. 36- 135(b) Each 55.00 56.32 55000 Parking at certain places and for certain proposes Pursuant to SAMC Sec. 36 -136 Each 55.00 56.32 55000 For sale, inoperable vehicles; repairing vehicles Pursuant to SAMC Sec. 36- 136(x) Each 63.00 64.51 55000 Parking over 72 hours Pursuant to SAMC Sec. 36- 136(b) Each 63.00 64.51 55000 Parking on left side of me-way roadway Pursuant to SAMC Sec. 36- 136(d) Each 39.00 39.94 55000 Parking outside of lapping marked parking Pursuant to SAMC Sec. 36- 138(x) Each 47.00 48.13 55000 Angle parking prohibited in certain areas Pursuant to SAMC Sec. 36 -139 Each 47.00 48.13 55000 Parking in restricted areas. Time limit parking Pursuant to SAMC Sec. 36 -142 Each 47.00 48.13 55000 Overnight parking prohibited in certain areas Pursuant to SAMC Sec. 36 -144 Each 39.00 39.94 55000 Parking any commercial vehicle over 10,000 lbs. In a residential district for a period of time longer than two(2) hours prohibited Pursuant to SAMC Sec. 36 -145 Each 78.00 79.87 55000 Parking on City property Pursuant to SAMC Sec. 36 -147 Each 39.00 39.94 55000 Parking on property of Joint Powers Agency -ciry is member Pursuant to SAMC Sec. 36 -147.1 Each 39.00 39.94 55000 Parking in metered space time expired or beyond max. time Pursuant to SAMC Sec. 36- 402(l) Each 56.00 57.34 55000 Parking outside of painted or marked area of metered space Pursuant to SAMC Sec. 36- 402(2) Each 56.00 57.34 55000 Park any vehicle restricting traffic (ingress/egress) Pursuant to SAMC Sec. 36- 432(2) Each 56.00 57.34 68 75A -2 -78 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOU_YT DEPARTNIENTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION POLICE DEPARTMENT 55000 Park my vehicle with trailer, etc., restricting traffic Pursuant to SAMC Sec. 36- 432(4) Each 68.00 69.63 55000 Red no parking areas- striped no parking areas Pursuant to SAMC Sec. 36- 432(5) Each 56.00 57.34 55000 Parking outside/across designated parking lines Pursuant to SAMC Sec. 36- 432(6) Each 47.00 48.13 55000 Parking overtime on public parking lot Pursuant to SAMC Sec. 36- 432(9) Each 47.00 48.13 55000 Use metered spaces when meter indicates unlawful parking Pursuant to SAMC Sec. 36- 432(11) Each 47.00 48.13 55000 Park any neck in excess of 2 tons in parking lot Pursuant to SAMC Sec. 36- 432(12) Each 56.00 57.34 55000 Unauthorized parking in "handicapped" zone Pursuant to SAMC Sec. 36- 432(15) Each 85.00 87.04 55000 Continued Tine Zone Pursuant to SAMC Sec. 36 -143 Each 47.00 48.13 55000 Parking within an intersection Pursuant to CVC Sec. 22500(x) Each 54.00 55.30 55000 Parking within a crosswalk Pursuant to CVC Sec. 22500(b) Each 54.00 55.30 55000 Parking adjacent to safety zone Pursuant to CVC Sec. 22500(c) Each 54.00 55.30 55000 Parking within 15 ft. of driveway entrance of fire station Pursuant to CVC Sec. 22500(d) Each 54.00 55.30 55000 Parking on a sidewalk Pursuant to CVC Sec. 22500(f) Each 54.00 55.30 55000 Obstructing traffic by stopping, standing or parking alongside highway obstruction Pursuant to CVC Sec. 22500(8) Each 54.00 55.30 55000 Double Parking Pursuant to CVC Sec. 22500(h) Each 54.00 55.30 55000 Parking upon a bridge Pursuant to CVC Sec. 22500(k) Each 54.00 55.30 55000 Parked, light hand wheels more than 18" from right hand and Pursuant to CVC Sec. 22502(x) Each 54.00 55.30 55000 Motorcycle parked, one wheel or fender not touching cuff Pursuant to CVC Sec. 22502(e) Each 54.00 55.30 55000 Parked within 15 feet of fire hydrant Pursuant to CVC Sec. 22514 Each 54.00 55.30 55000 Unattended vehicle, stop motor and set breaks Pursuant to CVC Sec. 22515(x) Each 60.00 61.44 69 75A -2 -79 RESOLUTION 2015 -### 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOU_YT DEPARTMEYTAIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION POLICE DEPARTMENT 55000 Parking in a space designated far disabled persons without a distinguishing plate or placard Pursuant to CVC Sec. 22507.8(x) Each 376.00 385.02 55000 Obstruct, block, or otherwise bar access to a parking space designated for disabled persons Pursuant to CVC Sec. 22507.8(b) Each 376.00 385.02 55000 Park or leave standing any vehicle, including one displaying plates or placard, on boundary lines marking a parking space designated for disabled persons Pursuant to CVC Sec. 22507.8(c) Each 376.00 385.02 55000 Entering an Intersection, Rail- crossing or crosswalk Pursuant to CVC Sec. 22526 Each 171.00 175.10 55000 No Year or Month License Plate Tab Pursuant to CVC Sec. 5204 Each 108.00 110.59 55000 No Vehicle Front/Rea License Plate Pursuant to CVC Sec. 5200 Each 108.00 110.59 55000 Stopping/Parking in a Fire Lane Pursuant to CVC Sec. 22500.1 Each 119.00 121.86 55000 Parking in Front of a Driveway Pursuant to CVC Sec. 22500 (e) Each 54.00 55.30 55000 Parking vehiclefor sate - Ist violation See Planning& Building section of Misc. Fee Schedule Pursuant to SAMC Sec. 41- 1301(a) 55000 Parking vehiclefor sate- 2nd com iction ubn year See Planning& Building section of Misc. Fee Schedule Pursuant to SAMC Sec. 41- 1301(a) 55000 Parking vehiclefor sate -3rd comiction x /inyear See Planning& Building section of Pursuant to SAMC Sec. 41- 1301(a) Misc. Fee Schedule Program administered by Police Department 55000 Occupied Motor Home Each 35.00 35.84 Pursuant to SAMC Sec. 10.89 55000 Park Hours Each 95.00 97.28 Pursuant to SAMC 31 -2.9 55000 Parked an Pak Property Each 37.00 37.89 Pursuant to SAMC 31 -2.16c 55000 Exceed Period - Vehicle Storage Each 116.00 118.78 Pursuant to SAMC 36 -434 55000 Improper Display of Permit Each 41.00 41.98 Pursuant to SAMC 36 -488 55000 Off Truck Route Each 89.00 91.14 Pursuant to SAMC 36 -171 53416 Wild Animal Permit Fee (Nonrefundable) Pursuant to SAMC Sec. 5 -8 Each 144.00 147.46 70 75A -2 -80 RESOLUTION 2015 -# ## REVENUE ACCOUNT SECTIONX POLICE DEPARTMENT 55402 Commercial Vehicle Violation: Public Streets vehicle in excess of 6 ft. in height parked within 100 ft. of posted intersection (SAMC36- 145.5) First Violation Second Violation (within a 12 mo. Period) Third Violation (within a 12 mo. Period) 71 75A -2 -81 2.4% PROPOSED FY 14 -15 FY 15 -16 UNIT FEES FEES Per Violation 66.00 67.58 Per Violation 100.00 102.40 Per Violation 125.00 128.00 71 75A -2 -81 RESOLUTION 2015 -##R 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIENT/NHSCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION XI PUBLIC WORKS AGENCY 058 17002 -5 170 1 Transportation Permits /Oversize /Overweight Annual Permit Each 90.00 92.16 Single Trip Permit Each 16.00 16.38 Fax Processing Service (Optional) Per Fiscal Year 37.82 38.72 0 1117002-5 170 1 Building Moving Permits Permit Fee (Per CALTRANS) Each 90.00 92.16 Building Under 1,000 sq. ft. Each 16.00 16.38 Building 1,000 sq. ft. or over Each 16.00 16.38 Legal Weight/Size Load Not Required No Charge No Charge 0 1117002-5 799 1 Banner and Decorations Application Fee Per Transaction 149.38 152.96 Removal Fee Per Street Per Pole 149.38 152.96 0 1117002-5 1608 Newsbox Permits and Inspection Initial/Renewal Permit Fee Per Publication 172.50 176.64 Annual Inspection Fee Per Location 44.86 45.94 0 1117002-5 3707 Curb Painting Per Foot 11.45 11.73 Minimum 207.60 212.58 0 1117002-5 3707 Street Name Sign Each 360.00 368.64 0 1117002-5 3707 Miscellaneous Street Signs Stop, Yield, Bus Stop, etc. Each 370.09 378.97 068 17002-5 70 10 Tree Planting 24" box minimum tree Each 722.53 739.87 08617002 -57770 City Street Map (22"X29") First Map Each 3.63 3.72 Additional Each 3.63 3.72 08617002 -57770 Water System Map (62"X78") Each 10.59 10.84 08617002 -57770 Sewer SystemMap (62 "X78 ") Each 10.59 10.84 10117002 -57006 Geographic Information System (GIS) Consultants) Time Actual Contract Cost Contract Cost Staff Time Actual Staff Cost Actual Staff Cost 086 17002-5 63 05 Telecommunications Facility Application Each 979.10 1,002.60 086 17002-5 1704 Telecommunications Facility Inspection Each 394.61 404.08 Charged in addifion to Sheet Work Pernins/Inspecdon Fees 086 17002-5 63 05 Accelerated Plan Check for Public Improvements PerHour 227.48 232.94 086 17002-5 63 05 Traffic Analysis/Studies Plan Check PerHour 210.23 215.28 086 17002-5 63 05 Improvement Plan Check PerHour PerHour 170.35 174.44 72 75A -2 -82 RESOLUTION 2015 -##R 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIENT/NHSCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION XI PUBLIC WORKS AGENCY NOTE: Street, Storm Drain, Traffzo, Grading, Sewer and Water Plan Check and Storm Drain, Sewer, Water and Related Studies. 086 17002-5 63 05 Surface Drainage Plan Check PerHour 170.35 174.44 086 17002-5 63 05 Improvement Standard Plans /Specifications Storm Drains Set 12.34 12.64 Street Improvements Set 15.86 16.24 Sanitary Sewers Set 12.34 12.64 Water Improvements Set 21.15 21.66 Revision within 1 year 0 1117002-5 63 05 Plans /Specifications Fees (nonrefundable) Reproduction 10 Sheets 26.45 27.08 Each additional 1.78 1.83 Mailing Minimum 15.54 15.92 086 17002-5 63 05 TractMap - Final PerHour 170.35 174.44 086 17002-5 63 05 ParcelMap - Final PerHour 170.35 174.44 086 17002-5 63 05 Lot Line Adjustment/Lot Merger PerHour 170.35 174.44 086 17002-5 63 05 Certificate of Compliance PerHour 170.35 174.44 086 17002-5 1704 Single Family Residence Repair Fee for: driveways, sidewalks, curb coring Each 252.28 258.34 058 17002-5 3706 Street Work Permits /Inspection Fees Charged in addition to other fees Each 285.71 292.57 086 17002-5 1704 Inspection Fees: Trench Excavation/Back Fill Linear Foot 1.85 1.89 (unless included in other fees) Minimum 153.09 156.77 086 17002-5 1704 Storm Drains/Culverts, Sewer, Water Mains/Line Channels Linear Foot 8.63 8.83 Minimum 153.09 156.77 086 17002-5 1703 Sewer Laterals/Water Services Each 935.81 958.27 086 17002-5 1704 Traffic Occupancy or Lane Closure Requiring Signage All Streets PerDay 287.13 294.02 Minor Streets Deposit 907.84 929.62 Major Streets Deposit 1,208.71 1,237.72 086 17002-5 1704 Manhole, Vaults, Catch B asins and required signage, striping or barricades Plus Earthwork Each 1,107.23 1,133.80 086 17002-5 1704 Curb, Gutter or Combination including Earthwork Linear Foot 2.11 2.16 Minimum 153.09 156.77 086 17002-5 1704 Curb Return, including Earthwork Each 284.62 291.45 73 75A -2 -83 RESOLUTION 2015 -##R 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIENTINHSCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION XI PUBLIC WORKS AGENCY 086 17002-5 1704 Sidewalk including Earthwork Sq. Foot 1.39 1.42 153.09 156.77 086 17002-5 1704 Drive Approach including Earthwork Sq. Foot 0.94 0.97 Minimum 153.09 156.77 086 17002-5 1704 Paving, including Earthwork (0 - 2000 sq. ft.) Sq. Foot 0.39 0.40 (Over 2000 sq. ft.) Sq. Foot 0.27 0.28 Minimum 153.09 156.77 086 17002-5 1704 Fencing Masonry, Concrete or Block Linear Foot 1.64 1.68 Minimum 137.54 140.84 086 17002-5 7006 Street Trees By Developer, Inspection Only Each 185.43 189.88 086 17002-5 1704 Permanent Street Patch Guarantee Refundable if done in 30 calendar days Sq. Foot 34.65 35.48 086 17002-5 1704 Projects Exceeding $50,000 & < =$100,000 and/or Percent of estimated Work items not included here construction costs 9.59% 9.59% 086 17002-5 1704 Projects Exceeding$ 100,000 and/or Percent of estimated Work items not included here construction costs 7.00% 7.00% 086 17002-5 7006 Overtime Rate for Construction Inspectors PerHour Actual OF Rate Actual OF Rate Construction Inspector overtime rate range. Actual overtime hourly - rate based on Inspectors salary step 086 17002-5 63 05 Certificate of Correction PerHour 170.35 174.44 086 17002-5 63 05 Covenants, Conditions, & Restrictions; Agreements and PerHour 170.35 174.44 Miscellaneous Checking 068 17002-5 37 10 Notice of Abatement- Standard Administration Fee Each 377.34 386.40 068 17002-5 37 10 Notice of Abatement- Multiple Postings in a 12 -month Period Each 62.53 64.04 086 17002-5 1704 Survey Monument Check 1st Monument Check Each 865.31 886.07 Additional monument Each 173.57 177.74 Double Street 086 17002-5 1704 Uninitiated Street Work Permit Per Permit Double Street Work Work Permit Fee Permit Fee 08617002 -57790 Abandonment Processing Summary Per Application 1,704.50 1,745.41 Non - Summary Per Application 5,113.51 5,236.23 058 17002-5 1705 Encroachment Processing Each 451.14 461.96 74 75A -2 -84 RESOLUTION 2015 -##R 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIENT/NHSCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION XI PUBLIC WORKS AGENCY 060 17002-5 3720 Meter Test in Field/Shop Each 100.76 103.18 Note: Fee is refunded if the meter shows an error ofmore than 2% over the correct reading. 060 17002-5 3720 Replace Meter (Removed for Unpaid Bills) Program administered by Public Works Agency. .5/8" Each• 63.68 65.21 .3/4" Each• 82.40 84.38 V Each 135.81 139.07 11/2" Each 318.56 326.21 2" Each 425.79 436.01 • After business hours, the charge for replacement Minimum 137.54 140.84 NOTE: These charges are equal to the cost of installation of new meters (a meter is only removed in cases where normal collection procedures fail). 060 17002-5 3720 Cut -off Water Service in Street Each 355.98 364.52 060 17002-5 3725 Temporary Construction Meter Deposit Each 1,092.52 1,118.74 060 17002-5 3720 Removal of Straight Pipe (administered by PWA) Each 92.20 94.41 060 17002-5 3720 Repair Curb Stop (administered by PWA) Each 135.81 139.07 0 1117002-5 1609 Outdoor Dining Fee Application Fee 1,208.57 1,237.57 Annual license fee based on size of dining area Square Foot 0.79 0.81 086 17002-5 7006 Citywide B icycle Locker Program Application Processing Per Fiscal Year 7.97 8.16 Security Deposit One -time, Refundable 79.54 81.45 Key Replacement Per Key 23.88 24.45 Lock Replacement PerLock 127.27 130.33 Damage/Repair Fee Each 47.73 48.87 086 17002-5 1704 Directional B oring Fee Per Linear Foot 2.15 2.20 0 1117002-5 1402 2nd Street Mall Use Fee Per Event 39.79 40.75 Drainage Assessment Area Fee Per Acre 22117002 -50500 Area 1 6,618.10 6,776.93 222 17002-5 05 00 Areal 7,978.32 8,169.80 223 17002 -5 05 00 Area 4,295.41 4,398.50 22417002 -50500 Area 4 6,339.71 6,491.86 225 17002 -5 05 00 Area 5 7,222.64 7,395.99 226 17002-5 05 00 Area 6 7,103.34 7,273.82 055 17002-5 370 1 Sewer Connection Fee Per Plumbing 94.57 96.84 Fixture Unit 05617002 -53902 Sewer Grease Cleaning Per Year 2,141.32 2,192.71 75 75A -2 -85 RESOLUTION 2015 -##R 2.4% PROPOSED REVENUE FY 14 -15 FY 15 -16 ACCOUNT DEPARTNIENT/NHSCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION XI PUBLIC WORKS AGENCY 086 17002-5 7006 Residential Parking Pennit Single Family Home - each pennit every two years 61.32 62.79 maximum 3 permits Multi - family Home (up to four plex) - each permit every two years 61.32 62.79 maximum 1 permit Trench Cut Fees - Changes based on Engineering News Record Dry Utilities 058 17002-5 3704 Arterial Street Resurfaced between 0 and 5 years 18.07 18.51 Resurfaced between 6 and 10 years 16.01 16.39 Resurfaced between 11 and 15 years 15.05 15.41 Resurfaced between 16 and 20 years 12.03 12.32 058 17002-5 3705 Local Street Resurfaced between 0 and 5 years 12.25 12.54 Resurfaced between 6 and 10 years 10.88 11.15 Resurfaced between 11 and 15 years 10.23 10.48 Resurfaced between 16 and 20 years 9.23 9.45 Resurfaced between 21 and 25 years 8.21 8.40 Wet Utilities 058 17002-5 3704 Arterial Street Resurfaced between 0 and 5 years 28.10 28.77 Resurfaced between 6 and 10 years 24.86 25.46 Resurfaced between 11 and 15 years 23.40 23.96 Resurfaced between 16 and 20 years 18.71 19.16 058 17002-5 3705 Local Street Resurfaced between 0 and 5 years 19.05 19.51 Resurfaced between 6 and 10 years 16.91 17.31 Resurfaced between 11 and 15 years 15.89 16.27 Resurfaced between 16 and 20 years 14.34 14.68 Resurfaced between 21 and 25 years 12.75 13.06 76 75A -2 -86 PROPOSED NEW MISCELLANEOUS FEE FY 2015 -2016 PLANNING AND BUILDING AGENCY 1) Major Commercial Modification Review Existing Fee: None Proposed Fee: $1,334.73 This fee will be charged for non - residential additions less than 500 square feet or non - residential fagade improvements requiring structural alterations. There is currently no fee for this type of service within the Planning Division even though these projects require the same level of review in terms of staffing, time and materials as a new Single - Family Residence or Major Modification. Revenue is anticipated to be $10,678 annually. 77 75A -2 -87 PROPOSALS TO MODIFY EXISTING FEES FY 2015 -2016 Proposed modifications to existing fees are fee rate adjustments to the Miscellaneous Fees Schedule. PLANNING & BUILDING AGENCY 1) Rooftop Solar Permit Existing Fee: Waived through June 30, 2015 Proposed Fee: In accordance with State of California, Senate Bill No. 1222 (September 27, 2012, sunsets January 1, 2018) Residential Rooftop Solar (1 kTV to 15kTV) Flat $500.00 - Plus each additional OV over 15kTV Each $15.00 Commercial Rooftop Solar (1 kTV to 50kYY) - Plus each additional OV over 50kYY up to 250kTV Commercial Rooftop Solar (over 250kYY) - Plus each additional OV over 250kYY 78 75A -2 -88 Flat $1,000.00 Each $7.00 Flat $2,400.00 Each $5.00 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: PUBLIC HEARING TO ADOPT A RESOLUTION DECLARING A PHASE 2 WATER SUPPLY SHORTAGE (STRATEGIC PLAN NOS. 5, 2 & 5, 6, F) CITY MANAGE ffiwsas� 104"" RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ` -- ❑ As Recommended ❑ As Amended ❑ Ordinance on 181 Reading ❑ Ordinance on 2 "a Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FIDE NUMBER Adopt a resolution declaring Phase 2 Water Supply Shortage and implement mandatory Phase 2 Water Supply Shortage measures, which include setting a bimonthly water conservation standard of 12 percent as compared to Base Year 2013 water usage. DISCUSSION City Council is authorized to declare a Phase 2 Water Supply Shortage by resolution, pursuant to Santa Ana Municipal Code (SAMC) Section 39 -105. Upon adoption, further restrictions on water use will apply, in addition to permanent water conservation requirements already in effect. These restrictions are set forth in SAMC 39 -108 and are intended to help the City reduce its monthly total potable water production by 12 percent, using 2013 as the base year, as required by the State of California Drought Emergency Water Conservation regulations. The Phase 2 Water Supply Shortage will be in effect until the City Council declares that shortage has ended or until another phase is implemented. Phase 2 Water Supply Shortage On September 18, 2014 the City Council declared a Level 1 Water Shortage that instituted a mandatory water use reduction of 3 percent, imposed a three -day watering schedule, and required that leaks be fixed within 72 hours. On May 19, 2015, the City Council held a public hearing to amend the City's Water Shortage Contingency and directed staff to activate the Phase 2 Water Supply Shortage. The Phase 2 Water Supply Shortage declaration will put into effect the following water conservation requirements: 7513-1 Notice of Public Hearing to Declare Phase 2 Water Supply Shortage June 2, 2015 Page 2 1. Watering lawn, landscape, or other turf areas shall be modified to prohibit watering more often than two days per week or Mondays and Thursdays. Such areas shall only be watered between the hours of 6:00 p.m. and 6:00 a.m. This provision shall not apply to commercial nurseries and golf courses. 2. It is prohibited to water lawn, landscape, or other turf areas of commercial nurseries or golf courses more often than every other day and watering shall only occur between the hours of 6:00 p.m. and 6:00 a.m. There shall be no restriction on watering utilizing reclaimed water. 3. It is prohibited to use water from fire hydrants except for firefighting and related activities. Other uses of water for municipal purposes shall be limited to activities necessary to maintain the public health, safety, and welfare. 4. No customer shall make, cause, use, or permit the use of water for any purpose in excess of the applicable percentage of the amount used in the customer's premises during the corresponding billing period of the base year as set by council, such percentage to be determined by City council and set forth in the resolution declaring Phase 2 water supply shortage. There shall be no restriction on the use of reclaimed water under this provision. 5. All leaks, breaks, or other malfunctions in the water user's plumbing or distribution system must be repaired within forty -eight (48) hours of notification by the City, unless other arrangements are made with the City. 6. Re- filling of more than one foot and initial filling of residential swimming pools or outdoor spas with potable water is prohibited. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #2 (expand opportunities for conservation and environmental sustainability); and, Objective #6 (focus projects and programs on improving the health and wellness of all residents), Strategy F (incorporate health and wellness into all applicable policies and plans). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. 75B -2 Notice of Public Hearing to Declare Phase 2 Water Supply Shortage June 2, 2015 Page 3 FISCAL IMPACT The cost of reproduction and mailing of the required special notice (letter and informational insert) to all customers via the US Postal Service is estimated to be $34,000, This cost is an approved expense in compliance with Proposition 210 guidelines. Funds are available in the Water Enterprise -Water Administration and Engineering Fund account (No. 06017645 - 02300), .r , ^• --. 'Fr4 Mousavipour Executive Director Public Works Agency FMlNS Exhibits; 1. Resolution Francisco Gutierrez Executive Director Finance & Management Services Agency ,fir 75B -3 75B -4 Jxs 05/26/2015 RESOLUTION N0, 2015 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING THE EXISTENCE OF A PHASE 2 WATER SUPPLY SHORTAGE AND ORDERING THE REDUCTION OF WATER CONSUMPTION BY AT LEAST TWELVE PERCENT (12 %) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. On April 1, 2015, Governor Jerry Brown issued an executive order to cities and towns across California to cut water use by 25% as part of a sweeping set of mandatory drought restrictions, the first in state history. B. On April 1, 2015, State water officials measured the lowest April 1 snowpack in more than 60 years of record - keeping in the Sierra Nevada. C. On April 14, 2015, the Governing Board of the Metropolitan Water District ( "MWD ") took action to reduce water deliveries to its member agencies, including the City of Santa Ana, effective July 1, 2015. D. Because of the action taken by the MWD, beginning July 1, 2015, the City's water deliveries will be reduced by 15 %. E. The MWD action also includes heavy surcharges for member agencies that exceed their allocations. The surcharge will be roughly four times the normal price of an acre foot of water for use beyond the allocated amount. F. The State of California's Drought Emergency Water Conservation regulations provide that the City of Santa Ana must reduce its monthly total potable water production by 12 %, using 2013 as the base year. G. Santa Ana Municipal Code section 39 -105 and Water Code sections 350 and 353 authorize the City Council of the City Santa Ana, as the governing body of the City of Santa Ana Water Resources Division, a water distributor, to declare that water shortage emergency conditions prevail within the area served by such distributor whenever it finds and determines that the ordinary demands and requirements of water consumers cannot be satisfied without depleting the water supply of the Resolution No. 2015 -xxx Page 1 of 5 75B -5 jxs 05/28/2015 distributor to the extent that there would be insufficient water for human consumption, sanitation, and fire protection. H. Pursuant to Water Code sections 351 and 352 and Government Code section 6061, the City of Santa Ana, at least seven days prior to the date of hearing, published in a newspaper of general circulation notice of the time and place of the public hearing of such a declaration that was held on June 2, 2015 at which consumers had an opportunity to be heard to protest against the water shortage emergency declaration and to present their respective needs to the City Council. Pursuant to Santa Ana Municipal Code section 39 -105 and Water Code sections 350 and 353, the City Council shall adopt such regulations and restrictions on the delivery of water and the consumption within said area of water supplied for public use as will in the sound discretion of the Council conserve the water supply for the greatest public benefit with particular regard to domestic use, sanitation, and fire protection. J. On May 19, 2015, the City Council updated the Santa Ana Municipal Code's "Water Shortage Contingency Plan" and pursuant to Section 39- 105, the City Council is authorized to declare a Phase 2 Water Supply Shortage in order to help conserve water until the water drought conditions have ended. K. Pursuant to Santa Ana Municipal Code section 39 -105 and Water Code section 355, the City of Santa Ana's regulations and restrictions shall remain in full force and effect until the supply of water available for distribution has been replenished or augmented or another phase is implemented. L. The regulations and restrictions may include the right to deny applications for new or additional service connections, and may also include provision for their enforcement by discontinuing service to consumers willfully violating the regulations and restrictions. Section 2. Pursuant to Santa Ana Municipal Code sections 39 -105 and 39 -108 (4) and California Water Code sections 350 and 353, and for the reasons set forth herein, the City Council declares that a water shortage emergency now exists throughout the area served by the City of Santa Ana Water Resources Division and is ordering that water customers must reduce their monthly total potable water consumption by 12 %, using 2013 as the base year; and Section 3. Pursuant to Santa Ana Municipal Code section 39 -105 and Water Code sections 350 and 353, the City Council hereby declares a Phase 2 Water Supply Resolution No. 2015 -xxx Page 2 of 5 75B -6 jxs 05126/2015 Shortage and implements additional regulations and restrictions on the delivery of water and the consumption within said area of water supplied for public use as will conserve the water supply for the greatest public benefit with particular regard to domestic use, sanitation, and fire protection; and Section 4. The additional mandatory regulations and restrictions on the delivery of water and the consumption of water within the City are found in section 39- 108 the Santa Ana Municipal Code and are repeated here for convenience: (1) Watering lawn, landscape or other turf areas shall be modified to prohibit watering more often than two days per week or Monday and Thursday. Such areas shall only be watered between the hours of 6:00 p.m. and 6:00 a.m. This provision shall not apply to commercial nurseries and golf courses. (2) It is prohibited to water lawn, landscape or other turf areas of commercial nurseries or golf courses more often than every other day and watering shall only occur between the hours of 6:00 p.m. and 6:00 a.m. There shall be no restriction on watering utilizing reclaimed water. (3) It is prohibited to use water from fire hydrants except for firefighting and related activities. Other uses of water for municipal purposes shall be limited to activities necessary to maintain the public health, safety and welfare. (4) No customer shall make, cause, use or permit the use of water for any purpose in excess of the applicable percentage of the amount used in the customer's premises during the corresponding billing period of the base year as set by council, such percentage to be determined by City council and set forth in the resolution declaring Phase 2 water supply shortage. There shall be no restriction on the use of reclaimed water under this provision. (5) All leaks, breaks, or other malfunctions in the water user's plumbing or distribution system must be repaired with forty -eight (48) hours of notification by the City, unless other arrangements are made with the City (6) Re- filling of more than one foot and initial filling of residential swimming pools or outdoor spas with potable water is prohibited. Resolution No. 2015 -xxx Page 3 of 5 75B -7 jxs 05/2612015 Section 5. The City Council has the right to deny applications for new or additional service connections, and has the power to enforce the regulations and restrictions by discontinuing service to consumers willfully violating the regulations and restrictions; and Section 6. The restrictions in this resolution shall remain in effect until the supply of water available for distribution within such area has been replenished or augmented, at which time the City Council will declare an end to the water shortage emergency by resolution. Section 7. All customers are urged to reduce water usage by following water conservation practices inside and outside the home. Section 8. Business owners are encouraged to take steps to improve their water use processes. Section 9. The City encourages infrastructure upgrades to the water system involving (1) technology which provides up -to -date use information and trends to residents and business owners through a web -based customer engagement system, and (2) leak detection systems which allow early detection of water leaks to minimize waste and conserve water. Section 10. The City Council agrees to support actions which deal with the current drought conditions and calls for increased awareness and extraordinary conservation of our precious resource. Section 11. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 2nd day of June, 2015. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney Assistant City Attorney Miguel A. Pulido Mayor 75B -8 Resolution No, 2015 -xxx Page 4 of 5 AYES NOES: ABSTAIN: NOT PRESENT Councilmembers Councilmembers Councilmembers Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council Resolution No 2015 -XXX to be the original City of Santa Ana on June 2, 2015. Date jxs 05/26/2015 do hereby attest to and certify the attached resolution adopted by the City Council of the Clerk of the Council City of Santa Ana 75B -9 Resolution No. 2015 -xxx Page 5 of 5 75B -10