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Home My WebLink AboutWORK-STUDY FINALri� AGENDA • City Manager's Budget & Economic Conditions Overview • Fiscal Year 2014 -15 Review — Innovation & Efficiencies • Economic & Financial Highlights • Fiscal Year 2015 -16 Budgetary Assumptions JW UH,�, — Trial Budget & Community Budget Hearings Fiscal Year 2015 -16 Proposed Budget Capital Improvement Program Fiscal Year 2015 -16 Adopted Budget Calendar Next Budget Calendar Steps 2 0 0 0 CITY MANAGER'S BUDGET & ECONOMIC OVERVIEW 8.8% growth in Top 6 Revenue Sources over a 3 -Year period — $147.6M (Projected FY 14/15) vs. $135.6M (FY 12/13) 11.5% Sales Tax growth over a 3 -Year period — $43.6M (Projected FY 14/15) vs. $39.1 M (FY 12/13) 17.3% Hotel Visitors Tax growth over a 3 -Year period — $8.8M (Projected FY 14/15) vs. $7.5M (FY 12/13) Assessed Property Values have increased by 8.5% over a 3- Year period — $20.4B (FY 14/15) vs. $18.8B (FY 12/13) 41.5% growth in Building Valuation — $205.OM (Projected FY 14/15) vs. $144.8M (FY 12/13) Unemployment rate has significantly declined — 5.0% (Mar 15) vs. 13.0% (Mar 09) "Advancing in all key areas" MO O Cn M 55 M n O z 3 CITY MANAGER'S BUDGET & ECONOMIC OVERVIEW $60 $55 $50 $45 C $40 O $35 _ $30 $25 $20 $15 $10 $5 $3.0 FY 09 -10 1,743% Projected Unassigned Ending Growth Balance: $55.3M -- — — — — — — — — — � FY 14 -15 Projected $10.0M 'rojected FY 4 -15 Surplus --$45.3 Projected $55.3M Ending Fund Balance at June 30, 2015 4 r 0 FY 2014.15 BUDGET ACCOMPLISHMENTS • Developed a positive One -Year Forecast & Four -Year Projections as the basis of the FY15 -16 Budget — Modified assumptions based on updated revenue information and, as a result, developed a balanced budget for the upcoming Fiscal Year — CalPERS estimated contributions included in 4 -year projection (FY 16/17- FY19/20) • Made progress in several areas of the Strategic Plan — Financial Stability — Continue to pursue objectives that shape downtown Santa Ana into a thriving, culturally diverse, shopping, dining, and entertainment destination — Enhance Public Safety integration, communications and community outreach. • Successfully obtained $14.OM in Grant Funding — Partnerships to Improve Community Health — Active Transportation Program — Memories of Migration • Received $1.25M in COPS Hiring Grant Funds for ten additional Police Officers & allocated $1.OM in matching City funds • Additional Planning & Building staff to improve the permit and inspection process $1.1 M 5 FY 2014.15 BUDGET ACCOMPLISHMENTS • Adopted a 7 -month Budget Calendar • Presented a balanced Trial Budget in March -3 months prior to Charter requirements • Developed the Medical Marijuana Dispensaries (MMD) Enforcement Plan: — 5 Police Officers & 1 Police Sergeant -$1.5M — 2 Community Preservation Inspectors -$253k — 1 Revenue & Contract Compliance Examiner -$125k — 1 Assistant City Attorney & additional funding for contractual services -$252k — In total, the City added over $2.01VI in funding for the MMD Enforcement Plan 101 TRIAL BUDGET &COMMUNITY BUDGET HEARINGS Continued public input through Community Budget Hearings (April -May) • Conducted Budget Hearings — Approx. 150 attendees — 40+ Speakers /Comment cards • 38 %- Public Safety topics • 20 %- Roadway Improvements /CIP • 8% -Parks & Recreation topics • 8 %- Funding for deferred maintenance • 8 %- Miscellaneous topics • 5 %- Zoning & ordinance topics • 5% Orange County Fire Authority • 5 %- Strategic Plan • 3% Housing topics "Community Input on Trial Budget" 7 7 TRIAL BUDGET & COMMUNITY BUDGET HEARINGS Community Budget ,�• One -on -One Meetings Hearings -2015 AIX with Councilmembers • Casa de Santiago Councilmember Martinez — April 2, 2015 — May 4, 2015 • John Adams Elementary Councilmember Benavides School — May 5, 2015 — April 16, 2015 Mayor Pro Tern Sarmiento • Comlink at PD Community — May 7, 2015 Room — April 23, 2015 Councilmember Amezcua • Newhope Library — May 11, 2015 — April 28, 2015 • Councilmember Reyna • Ward 1 Budget Hearing — May 12, 2015 Request • Councilmember Tinajero i -_ — May 27, 2015 — May 20, 2015 8 1 01-7- 1'�( 1� FY 2014 -15 INNOVATION &EFFICIENCIES Refinanced Police Department Jail and Water Enterprise debt service to save millions in financing costs ($10.5M) • Installation of new parking meters with improved technology in the Downtown • Substantially achieved cost recovery in Jail Operations (28% increase in Jail Revenue) Consolidated all public front counter services to the 1St floor of City Hall to improve customer service experience 101 FY 2014 -15 INNOVATION & EFFICIENCIES �I • Establishment of Receivership program to assist neighborhoods and allow for cost recovery of incurred legal fees and staff costs • Installation of 24 -hour payment kiosk at City Hall • Online application for CDBG, ESG, building permits, and business license fees • Information Technology Assessment & Master Plan "Technology Master Plan will be a road map to the future" 10 11]rilIffffiI►IiaONA0aIILIII FY 2014 -2015 GENERAL FUND FY 2014 -2015 PROJECTED VARIANCE REVISED BUDGET YEAR -END RESULTS Total Revenues* $ 208,918,360 $ 215,691,000 $ 61772,640 3.2% Total Expenditures* I $ 208,918,360 I $ 204,684,000 I $ (41234,360)1 -2.0% I]l1: all a►11,11IM1Illl: AMILI III UON111x"1[I FY 2014 -2015 FY 2014 -2015 REVENUE SOURCE YEAR -END VARIANCE REVISED BUDGET PROJECTED RESULTS Sales Tax* $ 43,519,000 $ 43,583,247 $ 64,247 0.1% Property Tax* 29,759,000 30,900,855 1,141,855 3.8% Property Tax In -Lieu of VLF* 26,801,000 27,620,605 819,605 3.1% UUT* 24,001,000 25,234,396 1,233,396 5.1% Business License* 11,300,000 11,326,298 26,298 0.2% Hotel Visitors Tax* 8,200,000 8,811,133 611,133 7.5% TOTAL* $ 143,580,000 $ 147,476,534 $ 3,896,534 2.7% FY 15 -16 BASELINE BUDGET ASSUMPTIONS • $2.5M for the recurring implementation of the Strategic Plan • COPS grant 2nd Year allocation • Additional Planning & Building staff-$1.1M • No cuts to programs or services • Medical Marijuana Dispensaries (MMD) Enforcement Plan • Includes revised annualized health insurance rates of 7% • Includes FY 15 -16 actuarial PERS rates: — Safety: 46.5% — Miscellaneous: 28.5% • Cost of Living Adjustment to be included in FY 15 -16 Budget pending fina negotiations and Council approval 13 FY 2015 -16 PROPOSED BUDGET $250 GENERAL FUND BUDGET: $222.6M Intergovernmental Franchise Fees FMSA HOW Hotel Visitor's Tax ` C $200 Ch. for Svcs. & Fees — Debt Service All Others* O Recreat Library � $150 Use of Money Fire Dept. Utility Users Tax $100 Property Tax � In Lieu VLF $50 R Property Tax Police Dept. Sales Tax GF Revenue GF Expenditures *Includes Non - Departmental, City Attorney's Office, Bowers Museum, HR, City Manager's Office, Community Development, Clerk of the Council, & Legislative Affairs 14 FY 2015 -16 GENERAL FUND PROPOSED BUDGET 0% I U O 0% .4% FY 1546 GF �w 0% Expenditures: $222.6M 0% L 18.7% -(n C V L N C O 9.2% 0 CU 6.5% 0% 1.9% *Includes Non - Departmental, City Attorney's Office, Bowers Museum, HR, City Manager's Office, Community Development, Clerk of the Council, & Legislative Affairs 15 TRIAL BUDGET RECOMMENDATIONS ID Addition of Seven Police Officers ($500k) — In response to patrol study Upgrade of Police Equipment ($100k) — To improve the effectiveness of the Police Department Purchase of additional Library materials ($200k) — Over 7,500 materials will be purchased Funding to expand Library hours ($83k) — Four hours on Sundays Development of the Zoo Master Plan ($125k) — In order to ensure AZA Accreditation City Sponsored Events ($140k) Funding to support operation of fields, lighting, & facilities ($150k) Funding to address various Deferred Maintenance projects ($400k) 16 TRIAL BUDGET RECOMMENDATIONS - CONTINUED • Initiate the development of a Safe Mobility Program ($500k) — In order to address vehicle and pedestrian safety • Funding for a City Council Liaison ($140k) • Funding to support Econ. Dev. & Neigh. Improvement ($250k) • Establish an Employee Pension Rate Stability Reserve ($500k)* • Fund an Audit Program ($140k) — In order to enhance existing internal control & audit program • Funding for Neighborhood Associations ($52k) • Civic Center Capital Projects ($225k) • Ongoing IT Assessment ($150k) • Code Enforcement technological improvements ($125k) — In order to increase the effectiveness of Code Enforcement Trial Budget Recommendations add a total of approx. $3.3M in programs & services *To be funded with Year -End Savings 17 FY 15 -16 Deferred Maintenance Projects • Total of $400k allocated for Deferred Maintenance: — $130k -Roof restoration of the Corporate Yard — $100k- Address various park facility deferred maintenance — $60k -Fire station improvements — $40k -Front door upgrades to be ADA compliant & exterior painting of the South West Senior Center — $40k- Rebuilding of air handler at New Hope Library — $30k- Install commercial commodes & exterior painting of the Corbin Center 18 ADDITIONAL BUDGET RECOMMENDATIONS • Additional funding to purchase E -books ($22k) — Over 1,000 additional materials • Additional funding for Neighborhood Associations ($18k) • Staffing for Body Camera Program ($200k) — Program Manager • Additional recreation classes ($165k) • Youth Commission ($25k) or • CERT Program /Emergency Mgmt. ($65k) Funded by removal of City Council Liaison • Joint Use - Deferred Maintenance ($75k) • Removal of City Council Liaison Position (- $140k) Additional Budget Recommendations add a total of approx. $430k in programs & services 19 CAPITAL IMPROVEMENT PROGRAM Presented by: Fred Mousavipour Executive Director of Public Works 20 0�C� Street Improvements $15,979,653 Nor- CAPITAL IMPROVEMENT PROGRAM (CIP) $68,074,534 Traffic Improvements $11,663,000 &12 Utility / Drainage / Lighting $32,219,849 City Facility Improvements $8,212,032 Street Improvements o Traffic Improvements Utility / Drainage / Lighting Improvements o City Facilities 21 • Non - Motorized Connectivity Citywide Study • Pavement Management • Project Development • Right -of -Way Management z° kZ ET MENTS 053 cents • Alley Improvements • Arterial Preventative Maintenance • Arterial Street Rehabilitation: - Bristol: 17th to Santa Clara - Edinger: Raitt to Pacific - Fairview: Alton to Segerstrom - Lawson: Memory to NCL • Local Preventative Maintenance • Residential Street Repair • Warner Industrial Community Pavement Improvements • Fairview Bridge and Street Improvements Sidewalk /Streetscape 4 — Projects $2,611,260 • Omnibus Concrete • Edinger Ave Landscape Improvements • Willits Sullivan Community Beautification • Non - Motorized Connectivity Citywide Improvements WA . ...........y 6 — Projects $940,000 • Bike Lane Project Development • Citywide Speed Limit Study • Complete Streets Plans • Safe Mobility Santa Ana • Traffic Management Plans • Traffic Safety Project Development C� TRAFFIC IMPROVEMENTS =$11,663,000 Traffic Signal Mobility /Safety 1 — Project 9 - Projects $260,000 �Y $9,463,000 • Westminster Ave / 17th St Corridor Traffic Signal Synchronization Safe Routes to Schools - Heninger Elementary - King Elementary - Monte Vista Elementary - Washington Elementary • Bike Lanes - Newhope, Civic Center & Grand • Bishop /Pacific /Shelton Bike Boulevards • Maple Bike Trail Safety Enhancements • South Main Corridor Improvements W $1,000,000 • Continue partnership with OCTA • Design Oversight W Sewer Improvements 5 — Projects $4,482,600 • Sewer Main Improvements - Columbine - Warner Industrial Park - Parton, Garnsey, Van Ness, 15th Streets Citywide Sewer Main Improvements • Sewer Main Repairs & Replacements or -P 1612PUBLIC UTILITY/ DRAINAGE IMPROVEMENTS $32,2193849 Water r Facility Street Light Improvements Improvements Improvement 8 - Projects y 5 — Projects 1 — Project $19,421,630 J ' $7,040,000 $85,000 �• Water Main Improvements - Bristol Phase 3B - Warner Industrial Park - S. Bristol • Neighborhood Water Main Projects - Centennial - Riverview - West Grove Valley • Advanced Meter Y Infrastructure • SA -5 MWD Turnout Vault Relocation • Segerstrom (San Lorenzo) Sewer Lift • S. Station Perimeter Wall • Well No. 32 Rehabilitation • Walnut Pump I Station • Perform study and formulate plan to perform a Citywide LED conversion (Ot�w�' Drainage/Water Quality 5 — Projects $1,190,619 • Drainage Master Plan Supplement • First St. Undercrossing Lift Station • Residential Catch Basin Connector Pipe Screen Installation • Santa Ana Delhi Channel Diversion • Morrison Park LID 0&1 kn Transit Facilities 2 — Projects $958,519 • Safe Transit Stops • SARTC ADA Improvements W "'R -0m, Recreation Improvements 9 — Projects $3,091,583 • Playground Equipment: - Centennial Park - Delhi - Lillie King - Madison - Rosita - Thornton • Dan Young Soccer Complex — Turf • Pacific Electric Park Improvements • Memory Lane & Santa Ana River Park Site CITY FACILITIES $8,212,032 l S O NTICE PARK Park Facilities Zoo Facilities 6 — Projects 2 - Projects $2,036,930 $2,125,000 • Centennial Lake Circulation Study • Sandpoint Paseo Security Lighting • Santa Ana Stadium Structural Repairs • Santiago Park Gas House Landscape • Thornton Park Electrical / Restroom / Lighting • Plaza Santa Ana Restroom • Amazon's Edge Giant River Otter • Master Plan OR PIMP Program $200,000 • Pavement Management Program • Develop Funding Plan to Eliminate Backlog - Arterial Street Backlog: $63 million - Residential Street Backlog: $41 million - Industrial Street Backlog: $25 million Preserve Funding to Maintain Improved Streets SMSA Program $780,000 • Safe Mobility Santa Ana , • Address Transportation System Safety - Analyze Traffic Collisions - Identify Contributing Factors - Recommend Improvements - Develop Cost Estimates - Prioritize Improvements - Fund Initial Projects FEATURED PROGRAMS Street Light LED Assessment Conversion ® District $85,000 $6,000,000 • Purchase Street Lights �• Consistent with PMP from SCE • Creative Financing Option • Finance Through • Warner Industrial Reduced Rate Savings Community • Replace with LED • Funding Plan for Backlog • Lower Energy on Industrial Streets Consumption and Cost • More Responsive Maintenance Kel SAFE MOBILITY r . SANTA ANA (SMSA) $780,000 o $500,000 from General Fund to be allocated for priority projects identified by the SMSA Study Allocation of Space Reallocation of Space f� ' Example Improvements: o Curb extensions at crossing o Refuge medians o Painted and elevated cross walk o Bike lane striping TE WA .._ Street Improvements $554,379,375 • Pavement Rehabilitation - Alleys - Arterial Streets - Neighborhood Streets - Industrial Streets • Street / Bridge / Grade Separation Improvements & Widening Projects let FUTURE OPPORTUNITIES 1 $721,155,775 Traffic Improvements $4,912,000 • Traffic Planning • Traffic Signal • Safety/ Mobility ,Not 6 Utility / Drainage / Lighting $102,603,500 • Facility Improvements • Sewer Improvements • Water Improvements • Citywide Storm Drain Improvements • Water Quality Improvements • Street Light LED Conversion City Facility Improvements $59,260,900 �h • Transit Facilities • Park Facilities • Public Safety Facilities • General Municipal Facilities 4001 4 October 29, 2014 Sunshine Ordinance Budget February 19, 2015 Com -Link Meeting March 17, 2015 City Council Meeting Trial Budget & CIP March 26, 2015 Com -Link CIP Presentation April 2, 2015 Development & Transportation Committee April 2, 2015 Community Budget Hearing (Casa de Santiago) Planning Commission Presentation 16, 2015 Budget Hearing Adams April 23, 2015 Com -Link Trial Budget & CIP April 28, 2015 Community Budget Hearing ewhooe Branch Public Libra May 19, 2015 City Council Draft Budget & CIP May 27, 2015 Community Budget Hearing June 16, 2015 City Council Final Budget & CIP C� :01, CIP PROJECT TRACKING 0 Last Updated: 08/11 /IS PUBLIC WORKS AGENCY PROJECT SCHEDULE MARCH 2015 ID PmjKt NumbK Pryaei Typr PrgaR Name Cunmt BUdgN w a• ea w Da R4 at w W Q4 w w 1 2 2 Ll _±_j 63 EOB 416 123 131 135 190 DI2 446 150 I% in 162 SR 1]0 d177 245 265 285 306 326 331 3H 329 394 9v N/A N/A TED TED TED N/> 09I749 156832 I5-6829 I2 -6259 12 -6756 136433 TED TED TED TED TED TED I2 -6603 TBD N/A W -7516 15-7514 IS -6936 TED 15.61142 IS -6825 14 -6992 14 -6011 14-ESM W -6801 15 -6325 156181 _ TranspirsaHon Haring Transportation Manning rveighhOrh..d Improvements Arterial lmprovemeMs Arterial lmprovemeMs Snefial lmpmvemems Arterial lmprommesds TmHClmpbnnsmems Traffic Imprevemems Traffic Improvements Traffic Imprevemems Intr A"Oure Improvements Inkastrutture lmprO memts In1a9ructure lmprmements In".nutlure lmpreuements InhaslrucNee lmpmvemeOts InM1'astmtture lmpreuemenf3 Inkaslructvre Imprevemems Stdmt Drain /Water Quality _ Gty Facility Improvements Tranepmemien M ann ins Neighborhood Improvement, Nei6hhorh.d lmpmvement5 Neishborh..d lm preeements Neighherheed I.Im. .uts Neighborhood Improvements Neishhedlrd Impreerrn.ms Arterial lMprOVemPMS Arterial lmprovemeMs Arterial Improvements Arterial lm OrOVemPMS Arterial lmpmvemeMS Arterial lmprovemeMF PIANNI NG SR -55 Widening(Id6S -1 -5) COCTA lead AgeMy) Sam Santa Ana - Garden Grova Streetcar S11.00 warner Industrial community AD $6.aw,RDD.w ArteW SVeet 5lum/(Tr 141151 $1,900,00o.W Arterial Street Slurry IN 13/I6l $L,9m'n Don Bristd spec9ic plan Amenamem $250 �O�m Warner Avenue Improvements &Widening {Main to G randjj $699,70.00 Hartley Bl,d TnNi[Sigoal SytbN i,M,bn $2,315100w Bristol St Traffic Signal Syechmnizatim (OLTA lead) $26r,0003 Ed Qrculation Element Update SSO911100.00 TSIA Study $409,a0D.m Well No.32 Rehabilitation Improvements $459,1100.00 COlumbina Avenue Sewer Main Improvements $LAW,Dw.w Parton, Garnsay, Van Ness, and 15th Street Sewer Main $25%ocam Imprevemems _ Wamx Industrial Park Sewer Main lmprevamenH $1,5or 90900 Warner Industrial park Water Maln Improvements $2,999,9on.w Serer Main Repairs and Replacements $222,10D W Water Main Repairs and Replacements $1996,20A W. Drainage Master Plan $@31000.00 Oddge Preventive Madmen once tram., $25000A0 Manning Pr.IenS- Cast Summary 12a,376,62U.w DESIGN I -S HDV Cemral remdercu. Project $. Residential Street Repair(FY L3 /14)COED $288,69200 Residentiais,reet Repair(FY14115)CDBG $1,05,443.06 Residential StreMRepair(FYW25)R.d $3,139,601.w Resiamtial Street 5lumy(FY 1411Sj $29mOED Alley lmprovemeMs (FY 14115) $2oo,DUo.D1 Omnibus Cammete Repair Project Varinus Whin Croy $269 lu w Warner Avenue lmprWements & Widening(Vhl - Main to Oak( $431,700.00 mem Or, LOOT Re%dbilitMiOn(Main - NCQ $825,DOO.m Qvic Curter Rehabilitati.r: Maint.Spurgeon $490000.00 M¢FatltleO R¢habil RaliOn: N¢whOPetO HOAM $006,000.00 Weaiminstir Rehabililati.n: Harbert. aiM.n SMID110.M Grand Avenue MpmvemMtc &Widenmillph 11.4th•nth ) SEE Y 1 IN _ 5 rte. 11 _ 11111 � M..n,T.k D 111 TB5k E16Amr,Tark G*.muaIEe T01k Wirmns armrmnoTask- PrdJIBSS 30 December 2, 2 Adopted FY 15 -16 Budget Calendar January 23, 2015 - February 17, 2015 Departmental Budget Meetings with Budget Team February 17, 2015 Adopted One -Year Forecast & Four -Year Projections March 17, 2015 City Manager's Trial Budget Presentation March 30, 2015 Sunshine Ordinance Budget Outreach April -May 2015 Community Budget Hearings .9; r ate_ April, 2015 Preliminary Seven -Year CIP presented to Development & Transportation Committee May 2015 City Council one -on -one Meetings May 19, 2015 City Manager's Proposed FY 15 -16 Budget Work -Study Session June 2, 2015 Tentative BudgetlClP Ordinance Adoption June 16, 2015 Final BudgetlClP Ordinance Adoption July 1, 2015 Start of the New Fiscal Year C7, May 27, 2015 Community Budget Hearing June 2, 2015 Tentative BudgetlClP Ordinance Adoption City Council Meeting June 16, 2015 Final BudgetlClP Ordinance Adoption City Council Meeting July 1, 2015 Budget Implementation