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HomeMy WebLinkAboutINTRATEK COMPUTER, INC.-20154ioUaRANCE ON FII,E WORK MAY PROCEED UNTIL INSURANCE EXPIRES PV1: CLERK OF COU C DATE: ,JUN �; 2,015 CONSULTANT AGREEMENT ad, THIS AGREEMENT is made and entered into this t day of June, 2015, by and between do� Intratek Computer, Inc. (hereinafter "Consultant ") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City ") RECITALS A. The City desires to hire a Consultant having technical skill and knowledge in the field of PC deployment to provide a smooth deployment of personal computers. B, Consultant represents that it is able, qualified and willing to provide such services to the City. C. In undertaking the performance of this Agreement, the Consultant represents that iG is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field, NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Provider shall perform those services as set forth in Exhibit A to this Agreement, 2. COMPENSATION a. The City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates anti charges identified in Exhibit B. The total sum to be expended under this Agreement shall not exceed Twenty Five Thousand Dollars ($25,000.00) during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to the City's accounting procedures, Pap-neat need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by the City. 3. TERM This Agreement shall connnence on July 1, 2015 and terminate on December 1, 2015, unless terminated earlier in accordance with Section 13, below. The term of this Agreement may be extended upon a writing executed by the City Manager and City Attorney. 4. OWNERSHIP OF MATERIALS Any and all records, papers, plans, drawings, specifications, programs, systems and other materials prepared by Consultant pursuant to this Agreement shall be the property of the City. Consultant agrees to provide the City with any such materials whenever requested to do so. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence and $2,000,000 in the aggregate. Consultant shall supply City with a fully executed additional insured endorsement upon execution of this Agreement and shall he approved in form by the City of Santa Ana. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in Rill force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation; restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, to the extent that the injury, damages, just compensation, restitution, judicial or equitable relief is caused by the negligence of the Consultant. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. In no case will Consultant be required to indemnify or hold harmless the City from injury, damages, just compensation, restitution, judicial or equitable relief caused by the negligence of the City. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information, Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -ase and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed, by the City. 91 CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified, mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Fax: (714) 647 -6956 and, City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Fax: (714) 647 -6515 To Consultant: Intratek Computer, Inc. 9950 hvine Center Drive Irvine, CA 92618 Attn: Paul Ramezani, Vice President Fax: (714) 892 -0845 A party may change its address by giving notice in writing to the other party, Thereafter, any notice, tender, demand, delivery, or other cormnunication.shall be addressed and transmitted to the new address. If sent by mail, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded, 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terns of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agrmnent may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree (hat any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, pron-dses or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City, 13. TERMINATION This Agreement may be tenninated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions; a. As a condition of such payment, the City of Santa Ana may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, ,promotion, termination or other employment related activities, Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California. This Agreement has been executed, and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties farther agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terns of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn b. All Exhibits referenced herein and attached hereto shall be incorporated as if Hilly set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: ?� 0 iP MARIA D. HI —EAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: J e Sandoval 17ief Assistant City Attorney RECOMMENDED FOR APPROVAL, Francisco Gutier�re Executive Director of Finance And Management Services CITY OF CITY OF SANTA NA DAVID CAVAZOS City Manager INTRATEK COMPUTER, INC. 4- Paul Rarnez r, Vice President Tax ID #jt; d d r / /op-- EXHIBIT "A" f"t �$ Proposal Submission 'oCtY': AEI.`;;, t5: WS'7-^` NYdtllylE%! fintt' a1i?�3ikvxEKtiVtAiA'' �t? nY. G. P. a,iFhli'adfksYY�h.;YM.dv- N.la�' . R�IbfFAP�knwlrtRYr.-... i.. iu* ak«.. r., xNd+HakNr.�L�:�,[d�gryAlfifT -'�" f.'��durt�iN mR�fdo-,WNt'IfiY xiii) Preliminary Project Timetable Intratek is submitting the following preliminary project timetable to be finalized upon contract award and assuming delivery of alt 300 PCs. 1 -- Prgaa Sno t Sysums sured In seawe,lreuny 5ayke Dept hdllty to wed? /l /u meu /Y /Y5 41 System Roaurenoan 19 days Wed7/1115 Mon 7/27/15 5"Iarna ONerw boon 001 3days WM 711/15 Fn 713/1.. sly ai Such Ana .112 1,ates Recdvod by htalek 5days Man 7 130135 PH 7124/:5 Inlalok .13 Sysums sured In seawe,lreuny 5ayke Dept hdllty to (rLy, Mon 7X15 I'd 71111/15 IntaWk .1A peraodle OA.P malved - WStems ardaal 5days Tue 7 /21/15 Man]127/15 aty of Sark. A..,ydralh L-1 9eplayaaem Sdmdule 1Lay7 Wed 7/1 /15 Wed 711135 sly of6uma Ana t1.1 1 Deployment.,, list pralkaA to Intalek, whhh le on relade 3days Wed 7/11 ;5 Fd]/3/15 Oty of Santa Ana 12.2 Dwelop prapased depioymant eMedale 5days Mon 7X15 I'd 71111/15 fahatek,aty of Santa Ma 113 geswM1 pmPnsal based an MY IOPa3 2days Fd7 /1( /L^ Mon 7 /11/15 Inhatek 11A Deployment acbedale slanoff by City lday Man 71]8/15 Mon 7 /13/15 sly of6uma Ana 13 Imam, Piws4 JA days Mon 7127/a5 Mon 8 13(/15 Igeteas yedgpd lose Image lday Mon 7 127/1 Mon '! /2'1/15 Oty of Santa A0,01 to 13.2 Hard&he lHROl ranoval for bnaalna Pi days Mon 7 /37/1 Fn 7/31/15 Intaaek 133 Hard ddyn(IIDU) dupllrallnn Pro— 5days Wed 7/19115 Tua 6 14119 Imawk L3.4 Had drhe(11001 rendallatlal 5days Thu7/9(115 Wrnl 815/115 larmak 135 System 4lrasiabin&7AOA WsVnn Wenflgadan 6days Fd 7191115 Fd 9/7 115 Intalek 13.6 Paton any DOA rystents 1dr, rd 817/15 rof 8 /7115 Inlatek,Oly of Santa Ana 1.4 Train., 3days Wed 7129/15 Tha T/3(/16 1A.1 Vad.,traning on oeelam software Ins, 14i01oa 2days Wed 7 /29/15 fha 7 /90/15 sly of Sarw Ma L.43 Slaw Deployment P.. &M"P.,PM 64 days Tae 6 /4/15 fd 1013afts L .41.1 SYalmn Dnlfvery LA.2.1.A On'oing ""alined =yslem dellyairs m die Intrat3l L.431 rain Rasbap Ld1..21 O,,going Iraq hadup and u`arufer had M nrw V riem intratak IdartH, and na and nefwark drhrs, nawark pdnlere, Iona Wk LA.1.23.2 RemN anal retwark ID onto hard dry, for ansV Inhatek fA.E.213 fisdup maw data N partano rioraee devla wfpg WET Intalek 1433 Sysenoan"drwn& Prepaarlan IA,231 gsmnned pesipherals fin. edso" glban tntraWk 1.4.1311 Itlakify snY agano.Id peripheral, W he loll In playa lot InLmMk,OW Jeer 1A.232 paiorn ahnrPpI,.r.A or uIaaPlly yedfy av sUnI.hie - MI.Lak LA.233 ❑e naap tables far Wtlmal able lnamgemant haawk L.42A Wn 5"wro lnsallation 1.4.2.41 Pat baesystem in Place and rernrarx petlPhrsals Inhatek LA.2A 3.1 Any Miass set aside far bmak -aawn and Vanspml hack Intmtak 1.435 Pdaaa Vonfl@nallon 1A13.1 Power on rysfem a Ad pabar, .11-011 Inlalok 1A232 Iretpll any missing ddyara aline sty pmyiaea loel admen Intmtak 1.42.6 ne 1Y Rabarnlion 1.4.2.61 i,,d WEr and spedgd USW do to ham Adtn hackap, Intalek SA.2.52 TmlrsfwanY SFaS lea user PST RUa Iranr&Par badW Onto Inhatek 1.431 CDTS& trehn Soh Ware lathelatlgl 1A271 Inamll any requfred C(R sufbware that d not Iru adal In intrpak 1A1.92 ImDrll tiny required awt4rn saRwse far apedgu wep ® intro Lek SA.2.73 Rer:oM mars eha if aPC .q.—M use's Ron tlnAotoa Inhatek L43.e He tWcA Aaess Veraatbn & Printer C flaaallon 1A.2.31 Vedfywef, to n a., network drn. and(etwork print. inlatek,gby User 35 5K1em 0ecammissfonM6 & 0M.W.W n 53 days Wed 6/5113 Fri 1(/3(/15 15,1 oo-golnd trurnfar, of replaced ryalems bark In Intalek hdlily inlrawk 151 With hard ddye(H6f1) 1dentllled 4oHM fkta RathoP, re. we Iatrawk 153 trokdown remalnun6 ry5m. earn Wnents and Group W Intmtak 1.6 and Pass Phone 11 do'l T. 11/3/15 Tua 11/17/15 1b.1 Preparr a'ncand pass- snbedule fmw'rrs that we-e non 2days Tua 1113/15 Wed 11 /4/15 sly 0 Santa Anyhlalylt 1.62 - Perfamt mmphte list of talk4 celled out dudna Dm initial in days Won 1114/15 fas 11/17115 aty JlaJnlarak 1.7 Wnpap Phele 6 days Tha 11/19/15 Mon 11/36115 .1.7.1 Provide prolnd dommedallan and repuding to Oly R Sday that 13 119/15 iha 1111( /li Intalek 13.72 Uhln dgnag hem Ofy ff that p,.Ja. has been mm pieled to (days Mon 11/23/15 Man 11 /5019 qty of Sada Ana IS Prnfecl Itemid. k 3la days Wed 711 115 yea 1211/11 Figure 5: Intratek Preliminary Project Timetable PC Deployment Services i -U 19 Proposal Submission City of Sdnta Am Pdge I' Proposal Submission xiv) Work Plan In order to achieve the goals and desired results set forth by the City, Intratelc will tailor a PC deployment project plan that will address the known requirements and needs of the City, as well as address related areas that are perhaps not yet identified. By tying into the Preliminary Project Timetable shown in Section xiii on page 13, Intratek can provide the following; • System Procurement: Intratek will work with it City representative to track the order process and delivery status of the Deli computer orcler(s), • Imaging: Based on the imaging plan agreed upon by the City, Intratek will either image the systems in our Huntington Beach facility, or image the system at a City facility using with Intratelc or City equipment. • Data Backup; Intratek will back up each designated user's data, in accordance with City guidelines. • System Decommissioning: The removal of the existing systems will be coordinated with the City using agreed upon procedures. • Hardware Installation: Intratek will install each new Dell system for each designated user, and provide cable management to include inspecting and approving existing cables or replacing cables with new ones supplied by Dell and /or the City. • Base Configuration Testing: The Intratek team will power -on each system to ensure that there is a successful boot -up, free of errors, and that the system can be logged into. If there are any missing drivers, they will be installed during this phase, • Data Restore: Intratek will take the clearly identified backed -up data for each specific user and restore that data onto the new Dell systems. • Software Installation: Any required COTS software that is not installed or caiunot be successful teunch from the client system will be identified and resolved tarring this phase. • Customer Configuration: Intratek technicians wit] install any custom software during this phase of the deployment, • Printer Configuration: Intratek will install the required network -based printers for the user and /or install a local printer. • Rescheduling: Any users that were unavailable to have their system replaced at the time their location was scheduled will be rescheduled and completed. To address challenges and achieve goals, the City requires an industry- leacling deployment solutions partner with the experience and capabilities to deliver at very low risk and minimize disruption of service during project execution. As a leader in migration and deployment support, tintratek understands it is OUT responsibility to make vahie -added recommendations to our clients, For this contract, we are fully prepared to execute to the City's requirements immediately. We will review detailed plans, findings, recommendations, advantages, and disadvantages with the City to refine and finalize a detailed worts plan for moving forward. Intratek is prepared to hit the ground running to make sure all projected timelines Eire met. Intratek provides a rapid approach to achieve maxinuunn productivity, efficieucy, arid effectiveness in achieving critical goals. Our approach provides the following key benefits to the City. • Timely and efficient deployment provides reduced costs for quicker return on investment PC Deployment set Vices Proposal Submission Ciry of ,Sawa Ana Page 14 osal Submission Proven, re- usable, and customizable tools, techniques, and processes yield lower risks • Experienced and trained personnel eliminates issues prior to and during deployment xiv.1 Approach to Completing Tasks Specified in Scope of Services Intra Lek provides Iiardwure and software installation services. Following are our standard operating procedures for hardware installation with a sofrivare image provided by the customer, Our teelunicians possess a milinnum of an A+ certification and have the ability to install software. For most customers,, they use a custom image built either by them or in conjunction with lntratek project management. Once the image or images ale final, it is replicated using either a disk -to- disk imaging utility, or a high -speed hard disk duplicator. To reduce the chance of a HIPAA violation, our tectmician•s are only responsible to easure access to network resources. After this step, the customer must validate full access and functionality. Whether we, are rep lacing one (1) unit or ten (10), Lin-atek will contact the 0 A V(ndows EJS %irdn5l0r what do you want to use t o o ans ler items t o y our nc•.v com paler? An Easy Transfer cable l �eeeedr n4vean Eery J....... u.,ml., �dn i „nuan4,,nino�:um '4C. nc:M1<r p A nenvoik Tundu,(II Ihem ene.cm, lo oncxn�myemn�ea mnne<am1. An eAemai 114111 disk or USB Hash drive WSJ^° O.n:cvn'.av ✓n.vnfwI&C, —. •dlud rmi,reum.q vnnac.a Fvy T,anler w upgratla lhis tmo, :!, to yew do I'h c,<? figure 6: Windows Easy Transfer customer(s) to schedule an appointment, transport the computer, install, confirm connectivity of network resources, and finally obtain a signnanne to confirm completion. Table 6— Intratek's Approach to Scope of Services Statement ire (2) Vendor will back up all local data The proposed httratek technicians have extensive experience with data Q1 an employee's machine prior to backup and restore, and specifically have experience with using the breaking down the old equipment. readily available Windows Easy Transfer (WET) utility provided by (a) Special care is needed to identify Microsoft. The preferred method orstoringthe existing clata onto a local archives (.PSTs) to be reattached portable, lntratek- supptied USE drive would be what we would to Outlook later propose, This same device would be used to manually backup any (b) Data can be backed up by utilizing Outlook PST files, if necessary. For data security and integrity our physical transfer tool. purposes, httratek would suggest that our technicians turn in the (i) This step may be skipped as long as portable storage devices at the end of the workday, and check them care is taken to shut clown the computer back out rrom City IT at the start of the next workday. properly and Vendors handle the hard drive with care (J) Comfiute4 will be broken doNyr. and The systems that are beina replaced would be transnor"ted batik tb the PC Deployment Services I5 -019 proposal Submission City of Santa Ana Page I S Pro osal Submission . hat loio([tioPh siguated Ion1 °tor ntirled'anitAl[re'Iated j, , f;, yip 6 r s pied) The Inifiaha < teahr wnuki mat C e tstun i lea 4....nrs,c4 fi, � n, fl a CY, Yin rtwuma mn6Fn lrnrv•ro+P to Ye�nfi intlin' with the i eta PC till.: (q) All new cables will be installed and i Prior to the now systann being put in place, the Intratek team will utilized prior to equipment installation examine the existing network cables to ensure that they are deeuned (a) Including power cables For the PC visually acceptable to continue using. Intratek technicians are trained and monitor —the network cable may to error on the side of caution, so any cables that appear to be even rernaln as long as it is inspected and is close to the replacennent threshold will he replaced with new Cables to it good condition ensure proper system functionality, Naturally, the inspected cables that transferring mitttaally, - clearly need to be replaced will be replaced. ()) unoox the monitors, aesictop, ilia new peripherals if it has not been clone end set theca trip properly (a) Keyboards will have .feet ,pulled out, nnorroars will have' all accessories and cahies attached, and deskiiaps witl be either Stood up or laid clown tiecording to the guides on the . _L11 ys pal quit (b) Power on the PC, Install any missing drivers, and install any local peripherals (a) City Tech support will need to proytde a local administrator password monitors etc In order foi•the City IT staffto coiittnueperforniba; their piano[ day -to- day "�dY� antics. 3�iew 5ystairis and peeipheiiits will be jittt raconfngdt'ed (cable "'lengths peiifiltt.ag) to n eet the desu`'es bf the odd -` aserandkir ityITsta E Prior to deployment, the Intratek technicians can work with the City IT staff to obtain any drivers that might be needed aver the course of the deployment. Intratek recommends tinat this driver acquisition take place at the saute time as the training outlined in Scope of Services st'atemeint. 81b. (7) Alter setting the no* computer up, Realiiing, of course,11iat change's foi the e'pd -users c` aft 'b'e' frastrating the user will need to log in for the and tiwe- consurnlno' oue'teahiii,aians are well versed on employing Vendor so they can migrate their data then people skills -tb nnako the end- users` feel as comrortahfe with the -, process'-'is possible, ,QUii IunaB'tlmt nsettu5pttivtdtng assttstanoe to life_' (a ) 'Alt Lbna esI3octiments Music,` _ In ( -t serth if Could 6e c 3 sidaietl o tbic(e`of he Scope o €Servnees � P'idriu es, videos) Desktop Items, and' 11 "'ate is happy to P ovide stit!h ionic -added se4viae, dectiw•se with" favorites need to be transferred if City ap(anoval to do so. transferring mitttaally, - the Intratek team cit`in provtd+ Ettldlser Checklists torsi technicians (i) WET autorratos this process and is so that they can go alor each item on the c''hActdlsf pVitirfh Cud- usei "Po recommended make sar6theirdata, Qutlook, PST Rdcs (Fapolicable), or All l o rCOTS i w s e nte p ds 'ton reattached to Qutlook ' the new yste'rm Indlnat it is ftilly-funciiohaL Cnce alt Ili }tt jias beep (c) if the us&r is nor avatlWel then that addresse , 'Inc Intratek teehniaf n will ^et o el ttsei sign' 'Pf before user should 1ie'added td' a inastet' aping uto lie heXf aid = user;: inventory iist-orttsees thltthave hot -' End- Users that are`schoduled to be mlgrahod to tho new Detl systetnns, � have tPieu data nnrgiaCed dyer and then - bit for whatever reason tire busy or atiavntlable at their sChedulo time„ tin appointment should be scheduled to - - revisit them and migrate !heir data tit a v'Clbeivscheduledia`r a lutei' ate. i,..­. ,r,,,,, (8) The Vendor will identify if any software is missing and work with City Tech Support to install any necessary soFnvare l (a) City :Tech support should have During tile creating uPtlie deployment schedulL r by IT staff wilt have id,rtnti Bed to tine hinatek team ally custom software that is needed for each end -user so that the Intratek technician is fully aware and prepared to iiundl such software at the end -users scheduled Migration cute. PC Depioyment Services 15 -0 19 Proposal Submission city or Santa Ana Page 16 Proposal Submission. PC Deployment Services 15 -019 Proposal Submission City or Sarni Ann Page 17 • Clnis identitied ahead of time to expedite due installations. (b) There will often be custom software installation that will need to be clone. Poresannple, our City Attorney's Office (CAC) uses very specific software to perform theirjobs. Each CAO PC will need to have His software installed. We will trnin the Vendors in each specific software installation. (9) Vet "ify that the user can recess This is discussed in response to SOS 7 above network drives and 611 n6tworked printers: (a) If the user rieeds'netw6Vlced printers adile'd, the Vendors wl I - 11CC63s \l We (with the•user's account) and install any applicable printers (1) if the printers are not available oil Rosie, then they will need the IP of the printer and will need to acid it as a I local TCP/IP printer.' b) Imaging Services Intratek is willing and able to sloe the entire shipment ofthe City's (1) The City will be purchasing PC's Dell order in our secured, hrsured facility in Huntington Reach. We from a pre - approved contract with would also like to propose that this same facility be used as the vendors, imaging and staging area for the deployment. (2) The City will create a base image For the purchased PC's. We also propose that we take the base image provided to as by the (3) The City does not have the space City, and use a high- speed, bit -level hard drive cloning system to to store all 300 PC's. Options may replicate that image onto the new Dell hard drives. be storing at the Vendors location or a phased deployment over 3 -5 months Furthermore, we would like to perform a 24 -hour stress test on the new with PC's being ordered in smaller Dell systems, with the newly imaged hard drive inetuded in that quantities and stored at City Hall where testing, to ensure system reliability and functionality. It would be we do have space to store 75 -100 PC's. during this phase that the image can be verified as being successfully (4) The City would like a proposal installed on the new system, on how the vendor could assist with his irna ing and story e rocess. c) Tuning ofdepfoymetit The Intratek preliminary project timetable, included in this proposal, (l) The aeploymeat of PC's is outlines h6wthuprojectpr6gt6e sestowar Msnteethigor,urrpr'ovang, expected to Started July_ 1, 20 (5 acid upon IN December 1, 2015 co htletioti d'a'te .is to be completed by December `1, 2015, with average of 25 36 PC's deployed weekly, This is contni.ecnt on shipments received and 'sto7age roora availability. d) Minimum Required Qualifications tnn'atek will ensure that the technicians assigned to this project will of Technicians: exceed the experience expectations otrtlined by the City. This will be (I) Minimum 3 years' experience with evident in the technician's submitted resumes. Windows XP and Windows 7 operating systems (2) Cepe•ience migrating user _data PC Deployment Services 15 -019 Proposal Submission City or Sarni Ann Page 17 II AWW - tiom Windows XP to Windows 7 (3) Experience using WET (Windows Easy Transfer) a plus (4) Ability to follow directions well and to work independently (9) Experience with installing advanced sntlware using ODBC a plus (6) Experience n'oubleshooting network and printer (both local and networked arinters) issues a olus Submission PC Deployment Services 15 -019 Proposal Submission City of Santa Ana Page Is I 3 Provosai Submission xiv,2 Activities to be Undertaken and Responsibility lntrotek's technicians possess extensive experience ensuring deliverables are on tithe, accurate, anct complete. Each technician has R minimum of FIve yetis of progressive experience within a. Microsoft networked Windows PC environment, extensive knowleclm of how to install v1d troubleshooting PC software and applications; experience with computers (desktop, laptop 2114 tablet), printers, hardware components, Microsoft 0ltice quite, and various productivity software. Table 7 — Intratek's Activities and Responsibilities PC Deployment Services I5 -019 Proposal Submission City of Santa Ana Page 19 I PtaleclSfa'H 'T1 Oda ys' Jul'Ti2Q15 Deoerl 6t'1 8:00 AN[ 2010 S,O�,PM1 ' 1.1 System Procurement 19 days July 1, 2015 July 27, 2015 City of 8:00 AM 5:00 PM Santa Ana _ LEI Sysle ]in s OHeted fiomDell 3 days July 1, 2015 Jtlly 3,2q 5 5`00 City of , 8:00 AN[ . _ _ PM $ n 1,112 Systems Received by Intratek 5 days July 20, 2015 July 24, 2015 Intratek 1.1.3 _ Systems stored to secure, insured 0 days 8.00 AM TBD (opfl nal) 5:00 PM TBD (optional) Lrtrafak Set vto„ Depat l riehtfAciltty in - Huntirig II Beach - -' 1.114 Reconcile systems received vs. 5 days July 21, 2015 July 27, 2015 City of systems ordered 8:00 AM 5:00 PM Santa Ana, Intrac: Y.2 Deploynent Schedule I day? July 1, 2015 July 1, 2015 5:00 8:00 AM PM 1.2.1 Deployment user list provided to 3 days July 1, 2015 3, 2015 5:00 City of Inuitek, which is to include any 8:00 AM Santa Ana special softwiie required on a user - by -user basis :JLdy Develop proposed deployment 5 days lily 6, 2015 10, 2015 .: lnitntek, 8 00 AM PM' Ct y of s Santa Ana '- 1.2.3 Rework proposal based on City _. 2 days July 10, 2015 July 13, 2015 Intratek input 8:00 AM_ 5:00 PM 1.2.4 _ Deployment schedule 'sign -off by _ _ I day duly 13 2015 July 13, 2015 = Cily,of C ty 8.00 ANi.. $ -00 PM Santn`Ana'. 13 Imaging Phase _ I I clays Jury 27, 2015 August 10, 2015 8:00 AM 5:00 PM 1.3.1 Receive verified brio irhage _ I day 7u1y 27,2015 Idly 27,.20 B "' City of 8:99 Am ' S.00 PM Santa Aria,', Intt•dRek',. - 1.3.2 Hard drive (I-IDD) removal for 5 days July 27, 2015 July 31, 2015 Intratek imagng 8:00 AM 5:00 PM 713.3 Hatd drive (HDD) dLfp icatwn = 5 days July 29 2615 August 4, 2015 _ Intratek process r;. 8:00 AM : 5:00 hM 1.3.4 Hard drive (HDD) reinstallation 5 days July 30, 2015 August 5, 2015 . Intratek 8:00 AM 5;00 PM System stth §s- tesling DOA system 6 Clays Tula 1,''2015 Atrghst 7 :'2615 Intratek ideuttfiedG6 8 00 ANI.. 5:00 PM 1.3.6 Report any DOA systems I day August 7, 2015 _ August 7, 2015 Intratek, 8:00 AM 5:00 PM City of PC Deployment Services I5 -019 Proposal Submission City of Santa Ana Page 19 NI ,� i�- i�:r1 r yam- - �•� i� / %rh;;rr�� _� rl U17MSctl JLIMIIilS`S1Mll Ust • ?31Zt" ,•. wtzc�.i -'tlnb NKOkSVAY a • ", - 'rNMA4 N6JWW&. iM3WR?fD.Nhip�Mtv(h&!wa�., p t t - Santa Ann 1.4 dtauung '2 days July'29,2015 July 30 2015 300 AM. SOOPM , 1.4.1 Vendor training on custom 2 days July 6, 20 15 July 7, 201 S 5:00 City of software installation _ 8:00 AN[ pNI Santa Ana 1,4.2 ,Sy'stemNployntentProcesis 'm 64 days AtrgtiSt4;2015 Octobet30,?Ol5 Timespan a , 8.00 AM 5:00 PM , 1,4.2,1 System Delivery 1.4.2.1.1 On going scheduledsystani L trri'tek iiehver`ies fo site Data Back-up x1.4.2.2.1 Omgoing'datri backup and transfer Intratek back to new system during entire de to menE phase' - 1.= 1.2?.l.l Identify and record network drives, Intratek network printers, and other network resources that user has nCeess to f 1.4.2,2:1;2 Record users network ID onto hard Intratek drive for easy identification during s stefti decommissioning 1.4.2.2.1,3 Backup user data to portable ntratek [___ storage device usung WET 1.4.2.3 System Breakdown R Preparation 1 .4.2.3.1 Disconnect peripherals from Intratek existing systenx — ._.. -_ __.,.- Identify any ergonomic peripherals L,tintek, to be left in place for riser Ci " User 1.4.2.3.2 Perform cable replacement or Intntelc visually verify existing cable for reuse 1,4.2.3,3 ' Tie strap cables for' optimal cable Intratek management 1.4.2.4 Nccv System Installation i 1;4.2.4.1 Put neW system in place and fril'ratek econnect peripherals 1,4.2.4.1.1 Any refuse set aside for break- - lntratelc down for proper disposal 1,4.2.5 Primary CohEgnratioii 1.4.2.5.1 Power on system and perform user hxtratelc login 11.4.2.5.2 Install any missing drivers using; lnhatelc CityproUided local admin password 1.4.2,6 Date Restoration �... 1.4.2.6.1 Using ET and ecttic user data g p - -- -- [ritratek from data backup, transfer tket profile and data (including desktop items and IE browser favorites) onto riser pf-of le PC Deployment Services 15 -019 City or Santa Ana Proposal Submission Page 20 h Proposal Submission PC Deployment Services 15 -019 Proposal Submission City or Santa Ana Page 2 1 1.4.2.6.2 Trarnsferany specific user PSI" � � Iatratek t les Yrom data backup onto user profile and establish connectivity =- — In Outlook . ��._.-- 1.1.2.7 — COTS Custom Softwzre - - - - -- --- ----- Installation � 1.-4.2.7.1 Install any required COTS [na-are h software that is not Included in the base image (if applicable) 1,4,2.7.2 Install any }equrred etisPowtn ntrafek ` software Pdt spocttic "us'er, ideritiSied iii De to refit Sciraddle `- 1.4.2.7.3 Record users who If necessary, �— rntrata need custom software [fiat has not been identified by City IT, 6111011 City IT by COB that day of any instances of Unavailable software 1.4.2,8 Network A'ccessVerificatton& 4� - Priuta colifigtuation 1.43.8.1 Verify user can access netWOFL 61tratek, drive and network printers as City User. J _ — identified in Data Backup 1.5 System Decomtnissiciing & 63 days - Augtist5,2015 - October 30 2015 Breakdown 8 "00 AM 5:00 pm 1.5.1 On -going transfer of replaced lntratek systems back to the City designated location 1.5.2 With hard drive (IIDD) identified _ Tntratek during Data Backup, remove and store for retiun back td City - 1.53 Breakdown temainingsystean Intratelc per ipherals and group by type for easy tetrieval and- lrocessin 1,6 Resclie'tidle I1 clays :' November 3, November 17; °. 2015 8:00 AM� 2015 S:00 PM 1.6.1 Prepare a schedule for users that 2 days November 3, November 4, City of were not available during Initial 2015 8:00 AM 2015 5:00 PM Santa Ana, scheduled deployment phase —, Inh "atek 1.6.2 Perform complete lis"C of`tasks I0 days , -' Novemliei' 4 No'vembet 17; - Chy LIsCt; balled of t autmg he hvtial 2015 '8;00 AM 22015 5 :00 PM = friffi- k 8e to merit chase 77 Wrap -Up Phase 8 days November 19, November 30, 2015 8'.00 ANl 2015 5:00 PM 1:7, I Piovtdepebject docii Atitation aril day NoVei'i?bet ^19, No etnber 19, lntratek reporting to Ci IT , 2015 8100 ANl 2015 5:00 PM 1,7.2 Obtain sign -off h'om City IT that 6 clays November 23, November 30, City of project has been completed to their 2015 8:00 AM 2015 5:00 PM Santa Ana satisfaction 2 Pralect Cdinplete ` 110 days July 1 ;2015 15ecenlber 1, " - .. _ mo AM • 20 t 5 500 PM PC Deployment Services 15 -019 Proposal Submission City or Santa Ana Page 2 1 r4'_a 4G /_"" . ., o d� EXHIBIT "B' Proposal Submission xii) Cost Proposal Followkig is lntratek's completed Cost Proposal depicting our Fully burdened hourly rates, estimated hours, expenses and a total not -to- exceed cost. Cost Proposal shall remain valid for a period of ninety (90) days from date of submittal, Note; Intratek proposes a dedicated Project Manager to provide contract performance and management at no cost to the City. HOURLY COSTS Position qty I Estimated Hours Hourly Rate Estimated Cost Project Manager 1 $ 20,55C N/C $ Service Technician 2 640 $ 30 $ 19,200 PER UNIT COSTS Description qty Unit Cost Extended Total Secured Asset Storage at Operations Facillty 300 $ 65.5 $ 20,55C Transportation 1 N/C $ - TOTAL MOT- TO- EXCEED $ 25,000 PC Deployment Services IS -019 Propnsel Submission City oFSanta Ana Pab ve 12 ``� °e CERTIFICATE OF LIABILITY INSURANCE 6 /g /2015VVV) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE .A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement s). PRODUCER CONTACT Juan Ramos NAME: (A/C."No Exit (310) 393 -9477 FAX (310)393 -7196 White and Company Insurance Inc. GENERAL LIABILITY AD06E .jramos @whitecoinsurance.com P G BOX 70 INSURERS AFFORDING COVERAGE NAIC P INSURER A:Federal Ins Co 20281 Santa Monica CA 90406 -0070 INSURED Intratek Computer Inc N- 2015 -106 INSURER B :HiscoX INSURER c:Hartford Accident and Indemnit 36001449 INSURER D: /2015 9950 Irvine Center Drive INSURER E MED EXP(Any one person) $ 10,000 INSURER F: $ 2,000,000 Irvine CA 92618 COVERAGES CERTIFICATE NUMBER 14 -15 gl, ba, wc, tm1b, pro REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MIDDNYYV POLICY EXP MM DDIVVV LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ®OCCUR 36001449 12/31/201412/31 /2015 DAMAGE TO RENTED PREMI ES Ea occurrence $ 1,000,000 MED EXP(Any one person) $ 10,000 PERSONAL &ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS- COMP /OP AGO $ 2,000,000 X POLICY PRO LOC DEDUCTIBLE $ 1,000 AUTOMOBILE LIABILITY E� eE N D SINGLE LIMIT 1,000,000 BODILY INJURY (Per person) $ A ANY AUTO ALL OWNED X SCHEDULED AUTOS AUTOS NON OWNED HIRED AUTOS X OAUTOS 73582560 720ECZN9710 12/31/201412/31 10/29/201910/29 /2015 /2015 X BODILY INJURY (Per accident) $ Parra.identDAMAGE $ DEDUCTIBLE $ 1,000 X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10, 000, 000 A EXCESS LIAR CLAIMS MADE DED I X I RETENTION$ 10, 00C RETENTION $ 10,000 79890455 12/31/2014 12/31 /2015 * WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR /PARTNER /EXECUTIVE ❑ /MEMBER OFFICER EXCLUDEDP (Mandatory in NH) It yes, describe under N / A 71719716 12/31/2014 12/31/2015 X WC STATU- I I OTH- MITS E.L. EACH ACCIDENT S 1 000 000 E.L. DISEASE EA EMPLOYER S 11000, 000 DESCRIPTION OF OPERATIONS below E,L, DISEASE - POLICY LIMIT $ 1,000,000 B Professional Liability 032 62 94 52.14 9/28/2014 9/28/2015 Policy Limit (Aggregate) $2,000,000 (E &O) DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) City of Santa Ana, its officers, agents, volunteers, and employees are named as Additional Insureds per form 80- 02- 2000(Rev.4 -01), attached to General Liability Policy- *30 *30 days notice except for 10 days notice of cancellation for non ){. '1i�0 FORM Jos andoval� CERTIFICATE HOLDER CANCELLATIOW,,"11"' ­­». - - -' --------- ' ACORD 25 (2010/05) INS025 (201005).01 © 1988.2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. 20 Civic Center Plaza AUTHORIZED REPRESENTATIVE Santa Ana, CA 92701 Juan Ramos /JAR �'--a— ACORD 25 (2010/05) INS025 (201005).01 © 1988.2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD General Liability Who Is An Insured (continued) Volunteers Persons who are volunteer workers for you are insureds; but they are insureds only for acts within the scope of their activities for you and at your direction. Real Estate Managers Persons (other than your employees) or organizations acting as your real estate managers are insureds; but they are insureds only with respect to their duties as your real estate managers. Permissive Users Of With respect to mobile equipment registered in your name under a motor vehicle registration law: Mobile Equipment A. persons driving such equipment on a public road with your permission are insureds; and B. persons or organizations responsible for the conduct of such persons describedin subparagraph A. above are insureds; but they are insureds only with respect to the operation of the equipment and only if no other insurance of any kind is available to them. However, no person or organization is an insured with respect to: bodily injury to any co- employee of the person driving the equipment; or {, properly damage to any property owned or occupied by or loaned or rented to you, or in -' your charge, or the charge ofthe employer of my person who is an insured under this provision 1 Vendors Persons or organizations who are vendors of your products are insureds; but they are insureds only with respect to their liability for damages for bodily injury or property damage resulting from the distribution or sale of your products in the regular course of their business and only if this insurance applies to the products - completed operations hazard. However, no such person or organization is an insured with respect to any: assumption of liability by them in a contractor agreement. This limitation does not apply to the liability for damages for bodily injury or property damage that such vendor would have in the absence of such contract or agreement; representation or warranty unauthorized by you; physical or chemical change in your products made intentionally by the vendor; repackaging, unless unpacked solely for the purpose of inspection, demonstration or testing, or the substitution of parts under instruction from the manufacturer and then repacked in the original container; failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business in connection with the distribution or sale of your products; demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of your products; or of your products which, after distribution or sale by you, have been labeled or relabeled or used as a container, ingredient or part of any other thing or substance by or for the vendor. Liability Insurance Form 80-02 -2000 (Rev. 4 -01) Contact Page 7 of 32 Vendors Further, no person or organization from whom you have acquired your products, or any container, (continued) ingredient or part entering into, accompanying or containing your products, is an insured under this provision. Lessors Of Equipment Persons or organizations from whom you lease equipment are insureds; but they are insureds only with respect to the maintenance or use by you of such equipment and only if you are contractually obligated to provide them with such insurance as is afforded by this contract. However, no such person or organization is an insured with respect to any: damages arising out of their sole negligence; or occurrence that occurs, or offense that is committed, after the equipment lease ends. Lessors Of Premises Persons or organizations from whom you lease premises are insureds; but they are insureds only with respect to the ownership, maintenance or use of that particular part of such premises leased to you and only if you are contractually obligated to provide them with such insurance as is afforded by this contract. However, no such person or organization is an insured with respect to any: • I damages an sing out of there Bole negligence; { occurrence that occurs, or offense that is committed, aftej you came to be a tenant in the '. .premises; or, structural alteration, new construction or demolition operations performed by or on behalf of them. Subsidiary Or Newly If there is no other insurance available, the following organizations will qualify as reamed insureds: Acquired Or Formed a subsidiary organization of the first named insured shown in the Declarations of which, at Organizations the beginning of the policy period and at the time of loss, such first named insured controls, either directly or indirectly, more than fifty (50) percent of the interests entitled to vote generally in the election of the governing body of such organization; or a subsidiary organization of the first named insured shown in the Declarations that such first named insured acquires or forms during the policy period, if at the time of loss such first named insured controls, either directly or indirectly, more than fifty (50) percent of the interests entitled to vote generally in the election of the governing body of such organization. Limitations On Who Is An A. Except to the extent provided under the Subsidiary Or Newly Acquired Or Formed Insured Organizations provision above, no person or organization is an insured with respect to the conduct of any person or organization that is not shown as a named insured in the Declarations. B. No person or organization is an insured with respect to the: 1, ownership, maintenance or use of any assets; or conduct of any person or organization whose assets, business or organization; Liability Insurance Form 80 -02 -2000 (Rov. 4 -01) Contract Page 8 of 32 5 __ A� ®® CERTIFICATE OF LIABILITY INSURANCE °$i31/ DIi THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING (NSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND TH CE FI AT OLDER. IMPORTANT: If the certificate a n "ADDITI NA I SURED, the policy(!as) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such e o s rpe t( r "•, I , PRODUCER r�6 I I �. ,(`i/ I White and Company Insura °8'W Y (�4 ( P O BOX 70 Santa Monica CA 90406 -0070 NAME: `Yuan Ramos ' PHONN Ez ('10)393-9477 A No: (310)393 -7186 MAIL ramos @whitecoinsurance.com ADDRESS:3 INSURER (S) AFFORDING COVERAGE NAIC M INSURER A:Federal Ins Cc 20281 INSURED Intratek Computer Inc 9950 Irvine Center Drive Irvine CA 92618 INSURER B :His COX COMMERCIAL GENERAL LIABILITY INSURER C: INSURER D: INSURER E : EACH OCCURRENCE INSURER F: A COVERAGES CERTIFICATE NUMBER :14- 15gl,ba,wc,um, 15 /16pro REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR rypE OF INSURANCE ADDLSUBR POLICY NUMBER POLICY EFF MM /DDIYYYY POLICY EXP MM DO LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIM &MADE X OCCUR DAMAGE TO RENTED PREMISES Ea occurrence) $ 1,000,000 MED I(Any one person) $ 10,000 36001449 12/31/2014 12/31/2015 PERSONAL B ADV INJURY $ 2,000,000 GENT AGGREGATE LIMIT APPLIES PER', GENERAL AGGREGATE $ 2,000,000 X P- E71 POLICY JECT LOC PRODUCTS - COMP /OP AGO $ 2,000,000 Employee Beneflies $ 2,000,000 OTHER LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 BODILY INJURY (Per person) $ A qOMOBILE ANY AUTO ALL OWNED X SCHEDULED AUTOS AUTOS 73582560 12/31/2014 12/31/2015 BODILY INJURY(PeraccldenQ $ PROPERTY DAMAGE Per accident $ X NON -OWNED HIRED AUTOS AUTOS 72UECZN4710 10/29/2014 10/29/2015 Como/Coll Deductible $ 1,000 X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10,000 000 A EXCESS LIAB CLAIMS -MADE DED X RETENTION 10,000 $ 179890455 12/31/2014 12/31/2015 WORKERS COMPENSATION EMPLOYERS' LIABILITY YIN STATUTE ER X STATUTE ANY PROPRIETORIPARTNER/EXECUTIVE E. L. EACH ACCIDENT $ 1,000,000 A OFFICER /MEMBER EXCLUDED? ❑ (Mandatory In NH) NIA 71719716 12/31/2014 12/31/2015 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS bd. EL .DISEASE - POLICY LIMIT $ 11000,000 B Professional Liability UCS2629952.15 9/28/2015 9/28/2016 Policy Limit (Aggregate) 2,000,000 (Efi0) DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) City of Santa Ana, its officers, agents, volunteers, and employees are named as Additional Insureds per form 80- 02- 2000(Rev.4 -01), attached to General Liability Policy. *30 days notice except for 10 days notice of cancellation for non payment of premium. wLgag9Ci City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 UANUI 11VN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Juan Ramos /JAR no 1QRR -2014 ACORD Cl'1RPORATION_ All rinhfs rescrva ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD (/� INS025(nn14n1) 9ewMeC ✓C � (7- 1/1