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HomeMy WebLinkAbout25B - AGMT - STREET TREE MAINTENANCEk e CITY COUNCIL MEETING DATE: JULY 7, 201E CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 18' Reading ❑ Or na�ena Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with West Coast Arborists, Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to perform street tree maintenance services, for a two-year period expiring June 30, 2017, with provisions for two, two -year renewal options exercisable by the City Manager and City Attorney, in an amount not to exceed $1,082,516 annually, DISCUSSION The Public Works Agency is responsible for the maintenance of approximately 60,000 parkway and street median trees. The Agency's goal is to preserve the integrity and health of the Santa Ana Urban Forest. Street tree maintenance services have been performed by contract for the past 20 years in partnership with City staff. On March 17, 2015, the City Council approved the release of the Street Tree Maintenance Services Request for Proposals (RFP), which was subsequently advertised on March 31, 2016, on the City's website and online bid management and publication system, A summary of the proposal invitations and proposals received is as follows: 31 Firms notified (2 Santa Ana firms) 7 Firms attended the Mandatory Pre - Proposal Meeting (1 Santa Ana firm) 2 Proposals received Proposals were received on May 1, 2015, and evaluated by a committee comprised of senior City staff representing three agencies: Public Works, Parks and Recreation, and Planning and Building. 25B -1 Agreement with West Coast Arborlsts, Inc. for Street Tree Maintenance Services July 7, 2015 Page 2 Evaluation results are as follows: Firm West Coast Arborists, Inc. Great Scott Tree Service Location Rating Anaheim, CA 460(92%) Stanton, CA 407(81%) Proposal Fee $1,032,516 $1,149,377 The evaluation committee determined that West Coast Arborists, Inc., (WCA) submitted the most competitive proposal. This company received the highest overall rating due to experience, a quality proposal, and interview. WCA is qualified, reputable, and has experience with contracts similar in type and size, as demonstrated by their 200 municipal service contracts throughout Southern California, They have a large staff of arborlsts and tree trimming professionals to maintain trimming schedules according to International Society of Arboriculture standards, as well as two tree nurseries, They also have the ability to provide additional resources during emergencies, such as wind or rain storms which are critical components of City operations ih order to provide Immediate assistance to the community. Following the evaluation process, staff entered into negotiations with West Coast Arborlsts and reached the following key agreement deal points: • Reduced unit pricing — • Light Prune from $39 each tree to $37 • Large Scale Prune from $500 each to $400 • BI-Annual Canary Island Palm Prune from $150 each to $95 • Bi- Annual All Other Palm Prune from $53 each to $50 Reduced GPS inventory service cost by $10,000 • Contractor commitment to recruit and hire Santa Ana residents (currently employs 24 Santa Ana residents) In accordance with the City's Strategic Plan, the RFP also requested a proposal for collection of Global Positioning System (GPS) coordinates (preolse locations) for each of the City's 00,000 trees, Precise tree locations enable more efficient inspection and trimming, accurate recordkeeping, and timely production of information relevant to service requests and liability claims, WCA will perform the GPS Inventory within the first 120 days of the service agreement at the negotiated reduoed cost of $50,000. The proposed annual not- to- exoeed amount of $1,082,510 is based on the WCA proposal fee of $1,032,516 with an additional $50,000 for GPS tree inventory in the first year and as- needed tree trimming in the second year. 25B -2 Agreement with West Coast Arborists, Inc. for Street Tree Maintenance Services July 7, 2015 Page 3 WCA has demonstrated the organizational credentials, resources, and experience necessary to provide the City of Santa Ana's desired level of service. WCA will adhere to all provisions of SB 7 prevailing wages as mandated by the State of California. Based on the information provided in the proposal, interview, and references, staff has determined that WCA will provide the best quality service at the minimum cost to the City and therefore requests Council approval of the recommended action. STRATEGIC PLAN ALIGNMENI" Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B (equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe, and aesthetically pleasing for all users); Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard); and, Strategy F (perform periodic measurements to monitor and update each asset's condition and ensure adequate funding for repair and /or replacement costs in future budgets). Approval of this item also supports the City's efforts to meet Goal #7 Team Santa Ana, Objective #5 (create a culture of innovation and efficiency within the organization), Strategy A (promote the use of new technology to improve the delivery of services and information to staff and the community. E VIRONIIj_IEN L III@PACT There is no environmental impact associated with this action, layl+?v1�li�il Funding for this agreement is available in the FY 2015116 Budget and will be budgeted in future years in the following accounts: 25B -3 Agreement with Vilest Coast Arborlsts, Inc. for Street Tree Maintenance Services July 7, 2015 Rage 4 oun Aggeunj $ 812,516 0681764$.62300 — Public Works Street Trees 100,000 0291763562320 — Median Landscaping 5,000 06717660.62320 — Public Works Agency SARTC Operations 50,000 01113230-62320 Recreation Community Services -Park Maintenance 10,000 0741325062320 Civic Center - Regular Maintenance 5:000 40718842M82300 — Downtown Maintenance Redevelopment $1,082,516 Executive Director Public Works Agency i; Kelly Reand a Ex ®Dative 1 Dtar Community Development Agency Gerardo Mouet Executive Director Parks, Recreation & Community Services Womipa Exhibits; I. Agreement 2, RFP 15,016 3, West Coast Arborlsts Proposal 4. Proposal Item Pricing AS TO FUNDS AND ACCOUNTS; (Executive Director Finance a Management Services Agency 25B -4 CONSULTANT AGREEMENT THIS AGREEMENT is made and entered into this 8th day of July, 2015 by and between West Coast Arborists, a California Corporation, (hereinafter "Consultant'), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of Street Tree Maintenance Services. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. SCOPE OF SERVICES Consultant shall perform those services as set forth in Exhibit Ato this Agreement. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The total sum to be expended under this Agreement shall not to exceed $1,082,516 annually. This is based on the WCA proposal fee of $1,032;516 with an additional $50,000 for GPS tree inventory in the first year and as- needed tree trimming in the second year. b, Payment by City shall be made within forty -five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 30, 2017, unless terminated earlier in accordance with Section 14, below. The term of this agreement is subject to a two -year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $1,082,516 annually. Exhibit 1 25B -5 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an Independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided In a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. [Intentionally left blank] 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain Insurance as described below: general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional Insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal Injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Consultant shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit C upon execution of this Agreement. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall Include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident, d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. r e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above In full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect by Consultant without thirty (30) days prior written notice to the City. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and Is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement, Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to ranee INDEMNIFICATION Consultant agrees to and shall Indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, Including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal Injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, to the extent that the injury, damages, just compensation, restitution, judicial or equitable relief is caused by the negligence of the Consultant. This Indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. In no case shall Consultant be required to indemnify or hold harmless the City from injury, damages, just compensation, restitution, judicial or equitable relief caused by the negligence of the City. 8. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement, Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit; and make transcripts or copies of such records and any other documents 25B -7 created pursuant to this Agreement during regular business hours. Consultant shall allow Inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 9. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or disclose such Information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential Information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 11. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given If delivered in person or mailed by first class or certified mall, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Fax 714.647 -6956 With courtesy copies to: and Executive Director — Public Works Agency City of Santa Ana 20 Civic Center Plaza (M -85) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 647 -3308 r To Consultant: City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1986 Santa Ana, California 92702 Fax 714- 647 -6515 Patrick Mahoney 2200 E. Via Burton Street Anaheim, CA 92806 Fax 714 - 956.3745 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mall, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been aivan twentv -four (241 hours affar tha tlma cat forth n„ tha fro nemiceinn ronr.r4 Imo.,, —. caicuiating these time trames, weekends, federal, state, County or City holidays shall be excluded. 12. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are Inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting an behalf of any party, which are not embodied herein. 13. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 14. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay 25B -9 Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 17, PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 18. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that Its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 25B -10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. City Aftorr 0 Assistant City Attorney • Jill • ► + " "• FRED MOUSAVIPOUR Executive Director Public Works Agency West Coast Arborists Patrick Mahoney President Tax ID# 7 25B -11 CITY OF SANTA ANA DAVID CAVAZOS City Manager EXHIBIT A CITY OF SANTA ANA STREET TREE MAINTENANCE SERVICES SCOPE OF SERVICES Contractors must provide costs for each of the service categories described in the specifications outlined In EXHIBIT F. Contractors must also list all deviations from specifications, if any. The routine maintenance locations will serve as the basis for the RFP. At the discretion of the Projects Manager or designee, one or more optional add -on locations and specialized services may or may not be included in the agreement with contractor, In addition, the City at the discretion of the Projects Manager or designee, reserves the right to decrease the scope of work during the duration of the agreement. FUNCTIONS AND RESPONSIBILITIES A. PROJECTS MANAGER The Projects Manager or designee shall have the authority to accept/reject materials, workmanship and to make minor changes In work or schedule. When the performance of the work or completion per schedule is determined to be sub - standard, he /she may (1) recommend that all or a portion of payment be withheld, and /or forfeiture for delay to be resulting costs, Payment to be withheld shall be deducted from the next monthly payment due the Contractor, or if the amount is insufficient to cover payment, the Contractor shall be liable and will be billed accordingly. The Projects Manager or designee shall decide all questions, which may arise as to the manner of performance and completion per schedule, acceptable fulfillment of the contract by the Contractor, interpretation of the specifications, and compensation to include completion of work by alternate sources. S. CONTRACTOR (1) Contractor's Office Contractor is required to maintain an office /yard within a sixty (66) minute response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cell phone. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies. There will be no on -site storage of equipment or materials. Contractor will have full responsibility for maintaining an office and a yard. (2) Submittals The Contractor shall submit to the Projects Manager or designee at the beginning of work, 1) a detailed job schedule, 2) time sheet, 3) names and titles of all persons working on the project, and 4) materials and /or chemicals to be used on the project for approval. All submittals shall be periodically updated as necessary. The Projects Manager or designee shall be immediately notified of any deviation from schedule or material usage. Contractor shall provide sufficient personnel to accomplish the work within the allotted time frames as Indicated in this specification, (3) Uniforms /Identification 25B -12 The Contractor shall provide to all field personnel a standard uniform with company identification. All vehicles and equipment on the project site shall also be properly marked with company identification. (4) Licenses and Permits In addition to any and all relevant City, State and Federal permits and licenses required for the performance of the work required by this contract, prior to award of contract and without additional expenses to the City, the Contractor shall hold a valid and current California C -27 and a C- 61(D49 Contractor License, and a City of Santa Ana Business License, and submit a copy thereof, Both State licenses must be in good standing for the previous seven (7) years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs. (6) Equipment 1. The Contractor's vehicles and equipment shall be neat In appearance and easily identified. Identification on the Contractor's vehicles shall consist of, at a minimum, company name, local telephone number and contract services provided by City of Santa Ana In print no less than eight (8) inches tall. �,_ _,.1 �.�W��..�.. __.,. _.mm . . ue.r . 3. The Contractor shall provide all personnel, vehicles, supplies and equipment necessary to perform services. (6) Compliance with Applicable Laws and Regulations 1, Contractor shall perform all requirements under and In strict observance of and compliance with all applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements. 2. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of this contract. (7) Contractor shall provide sufficient personnel to accomplish the work within the allotted time frames as indicated in this specification. (8) Global Positioning System (GPS) The Contractor shall provide all vehicles working in the City with a GPS that enables the monitoring of the location of the contract vehicles at all times via computer. This system will also monitor the day -to -day operation of the vehicles, location of vehicle and the direction and speed of travel. The City and Contractor shall be enabled to view this information via computer at all times, GPS reports shall be available at the request of the City. 25B -13 It. SCOPE OF WORK DUTIES AND RESPONSIBILITIES A, INTENT (1) The Intent of these specifications is to provide full and complete contract tree maintenance services for parkway and median trees throughout the City herein described, and that such trees be kept In a healthy, weed -free, vigorous, and well -kept state at all times. B. DESCRIPTION OF PROJECT (1) Furnish all labor, equipment, materials, and supervision to perform tree maintenance as described herein including, but not limited to, the following: 1, tree trimming, 2,,. tree removal, 3. root pruning, n. tree planting, and 5. electronic management of all work records. C. MINIMUM REQUIREMENTS (1) Proposer must have been In the business of providing full service tree maintenance programs to governmental agencies and /or municipalities that includes, but Is not limited to the pruning, removal and replacement of trees for at least five (5) years. In addition, Proposer must provide five (5) references with contact Information for the main agency manager. (2) Proposers must show, through documentation by records of past performance and references, a corporate capability that includes the ability to perform the following work, both consistently and concurrent with other required services: Annually trim as many as fifteen thousand (15,000) trees and five thousand five hundred (5,500) palms, ranging In size from six (6) inches in diameter and larger, with work occurring during regular business hours at nigh t or during weekends. Trees and palms shall be trimmed from the safety of a certified aerial boom truck. The Proposer must be prepared to physically display an Inventory of equipment for inspection by the City that includes certified aerial boom truck equipment with boom height capacity in excess of ninety (90) feet. The City will not allow workers gaffing into palms as a substitution for equipment that does not meet equipment height requirements. The Proposer must be prepared to trim trees based on seasonal appropriateness and the logistical needs of the City. 25B -14 Z Annually remove and grind the stumps of as many as three hundred (300) trees ranging in size from thirty-six (36) inches in diameter and larger, with work occurring during regular business hours. The Proposer must show documentable experience in the safe removal of mature trees using methods of rigging, including the use of cranes. 3. Annually, supply and plant as many as five hundred (500) trees ranging in size from a fifteen (16) gallon to a twenty -four (24) Inch to thirty six (36) inch box -size nursery stock. The proposer shall exhibit, by portfolio and references, experience with planting projects of the scope and quantity described herein. 4. Annually water and maintain as many as five hundred (500) young trees with a regularly scheduled work plan, (3) The Proposer shall exhibit, by portfolio and references, the capacity to respond to emergency tree incidents, ranging from limb failures on single trees to storm related damages affecting many trees, in a manner that meets the needs of the City. D, WORKING HOURS rrrvi aJ iu o:uv rnvi, ivioncay cnrougn rriaay. No Saturday or Sunday work is to be scheduled without prior written permission from the City, unless it is an emergency situation. No motorized equipment shall be operated before 8:00 AM or after 5:00 PM. 1. Normal business hours are according to the Municipal Code, Section 18- 314.(1) — Special provisions, 2. (I) Noise sources associated with the maintenance of real property, provided said activities take place between 7:00 a.m. and 8:00 p.m. on any day except Sunday or a federal holiday, or between the hours of 9:00 a,m, and 8:00 p.m. on Sunday or a federal holiday. E. LEVEL OF MAINTENANU (1) All work shall be performed in accordance with the HIGHEST INDUSTRY STANDARDS, as stated in the enclosed maintenance specification description. Standards and frequencles may be modified from time to time as deemed necessary by the City for the proper maintenance of the sites. (2) If, in the judgment of the City, the level of maintenance is less than that specified herein, the City shall, at its option, In addition to or in lieu of other remedies provided herein, withhold appropriate payment from the Contractor until services are rendered in accordance with specifications set forth within this document and providing no other arrangements have been made between the Contractor and the City. Failure to notify of a change and /or failure to perform an item or work on a scheduled day may, at the City's sole discretion, result in deduction of payment for that date, week, or month. Payment will be retained for work not performed until such time as the work Is performed to City standard. (3) The Contractor Is required to correct deficiencies within the time specified by the Clty. If noted deficient work has not been completed, payment for subject 25B -15 deficiency shall be withheld for current billing period and shall continue to be withheld until deficiency Is corrected, without right to retroactive payments, F. QUALITY OF WORK AND MATERIALS (1) All material and equipment furnished by the Contractor shall be new, high grade, and free from defects and imperfections, unless otherwise hereinafter specified, Workmanship shall be In accord with the best standard practices. Both materials and workmanship shall be subject to the approval of the Project Manager or designee, All materials used shall be approved in advance by the Projects Manager or designee. G. WORKMANSHIP AND SUPERVISION (1) The work force shall include a thoroughly skilled, experienced, and competent supervisor who shall be responsible for adherence to the specifications expressed within the Scope of Work. All supervisory personnel must be able to name to ensure coordination and continuity. (2) At a minimum, Contractor shall provide, in addition to one (1) full time supervisor, and up to four (4) pruning crews. Each Pruning Cre w shall consist of, at minimum: Three (3) employees —1 foreman and 2 tree trimmers One (1) boom truck One (1) chipper truck One (1) chipper and pruning equipment including, but not limited to, chain saws, pole pruners, and pole saws. Foremen shall be proficient In English and be a qualified line clearance worker or qualified arborist. Each Large crews shall consist of at minimum: One (1) foreman Two (2) tree trimmers Six (6) ground workers Three (3) boom trucks One (1) loader with a grappler attachment Two (2) roll off forty (40) yard containers. Foreman and tree trimmers shall be qualified line clearance workers or qualified arborlsts, H. SUPERVISION OF CONTRACT (1) All work shall meet with the approval of the Projects Manager or designee. There shall be a minimum of a monthly meeting with the Contractor and the City 25B -16 representative to determine progress and to establish areas needing attention. A dally maintenance schedule will be submitted in writing to the City every morning, The supervisor of this contract shall be available to meet with the City's representative daily during working hours, as necessary. (2) Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected In a satisfactory manner as set forth in the specifications. SPECIFICATIONS (1) All work shall conform to the pruning standards as noted in the American National Standard Institute, ANSI A300 (Part 1) — 2008 Pruning Standard and the companion publication Best Management Practices, Tree Pruning (Revised 2008), In all cases the City's representative shall have complete and sole discretion in determining conformance and acceptability of trees trimmed by the Contractor. Trimmed trees rejected by the City's representative shall be excluded from payment. (2) Contractor shall comply with Standards of the Division of Occupational Safety and Health (CAL ,OSHA -and the American National Standard Institute - (ANSI)._ (3) These specifications are intended to cover all labor, material and standards of architectural, landscaping, and mechanical workmanship to be employed in the work called for in these specifications or reasonably implied by terms of same. Work or materials of a minor nature which may riot be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. CORRESPONDENCE All correspondence shall be addressed to: Danell Mercado — Projects Manager Public Works Agency= Maintenance Division 220 South Daisy Avenue — Building A Santa Ana, CA 92703 dmercadoCa7santa -ana A. PROVISIONS FOR EXTRAS (1) No new work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved In writing by the City before the work is commenced. The Contractor will be required to provide before and after photographs of safety items or emergency repairs which were made without prior City approval. Documentation of contract compliance may be required on some occasions. (2) Should a change or extra work be found necessary by the City, all changes and extra work shall be performed at the same unit price of any proposal item listed, If the work is not listed as a proposal item, the Contractor shall submit a fair cost 25B -17 for the work to be performed, A change order authorization, In writing, will be issued by the City. (3) The City reserves the right to Increase or decrease the quantity of any item(s) or portion(s) of the work described in the specifications or the proposal form or to omit portions of the work so described as may be deemed necessary or expedient by the City Arborist or designated representative and the Contractor shall agree not to claim or bring suit for damages, whether for loss of profits or otherwise, on account of any decrease or omission of any kind of work to be done. The City shall reduce the price accordingly. Alterations, modifications or deviations from the work described In the scope of services by Contractor shall be subject to the prior written approval of the City, Any price adjustments shall be made by mutual consent of the parties in that case, L. STREET CLOSURES DETOURS BARRICADES (1) Warning signs, lights, and devices shall be installed and displayed in conformity work upon highways issue!—by the States of CaRfiDr tia,_ Departmera— of -____ �® ransportatiori and as directed by City staff. (2) If the Contractor fails to provide and Install any of the signs or traffic control devices required hereby or ordered by the City staff, staff may cause such signs or traffic control devices to be placed by others, charge the costs therefore against the Contractor, and deduct the same from the next progress payment. (3) A traffic control plan will be submitted to the Projects Manager or designee ten (10) days prior to starting this contract. M. D18POSAL (1) All debris generated by the Contractor In the performance of work shall become the property of the Contractor from and after the time of site oiean -up, The Contractor shall dispose of all generated debris at no additional cost to City and shall dispose of debris as is consistent with the requirements of AB 939, 1. Provide disposal reports. 2. As requested, City may request Contractor to dump tree mulch at City owned sites at no extra cost to City. 3. All green waste produced as a result of the Contractor's operations under this Agreement shall be reduced, reused, recycled, and /or transformed by Contractor. Weight slips shall be required as proof of final disposal and must be submitted by Contractor with each demand for payment. All brush generated from tree trimming operations shall be recycled where practical. 4. Wood chips; 25B -18 a. Reducing shall include but not be limited to chipping, grinding, and /or shredding operations. Disposal is to be at a recycling yard for use In a mulching program, and Contractor shall provide proof of such with each demand for payment. b. At the direction of the Maintenance Services Manager, wood waste generated from tree removals shall be chipped Into pure wood chips with an even uniform size, These chips may be dumped in specific locations In the City. Reducing will Include, but not be limited to using chipped, ground or shredded tree materials as mulch. If the Contractor has a location outside the City where such mulch may be applied, Contractor must provide the City with documentation (included in each demand for payment) from the property owner Including indicating location and amount of material to be used at that location. RECQRDS inventory system that is capable of uploading historic data and that is compatible with the current tree inventory provided by current contractor (Arbor Access) inventory system (web -based SQL Server 2008). 11 This system shall be password accessible twenty four (24) hours each day of the year via the internet. 2, Historic tree inventory and work history data, to be provided by the City, shall be uploaded and operational within Contractor's tree Inventory system prior to the commencement of any tree service work under the terms of an awarded contract. 3. Thereafter, the Contractor shall update and maintain the tree site specific, internet accessible, computerized tree inventory system to reflect changes in baseline data (e.g. species, height, DBH) and to record the date, cost and crew Identity for any trimming, removal, planting or emergency response work that occurs at any tree site at which tree work Is performed. The system shall be upgraded to reflect the removal and replacement of trees, as well as the addition of trees to the inventory. 4. The system shall be capable of maintaining and displaying all past work histories for any and all tree sites In the Inventory, both Individually and collectively by query, as well as future scheduling to the extent known. 5. All aspects of the system including, but not limited to, data entry, system maintenance, system hardware and /or software upgrades and server security and stability shall be the responsibility of the Contractor and shall be provided at no cost to the City. The system shall not be proprietary In the nature of Its function and shall operate and interface with common computer software and web based applications, including 25B -19 the ability to export data into common spreadsheet applications. The records created for the City shall be the property of the City. (2) The Contractor shall keep accurate records concerning all of his /her employees or agents. The Contractor shall provide this information in an organizational chart as changes in staffing occur. Additionally, the Contractor shall provide the City with names and telephone numbers of emergency contact employees. (3) Contractor will provide on a monthly basis to the Projects Manager or designee a report of any changes noted or performed by the Contractor to the existing street Park Tree Inventory, The City of Santa Ana reserves the right to adjust quantities to this contract. These adjustments will be determined by the Project Manager or designee, 0. EMERGENCY SERVICES The Contractor will provide the City a twenty -four (24) hour emergency phone number and name of at least two (2) qualified persons who can be called by City representatives when emergency maintenance conditions occurs. These Contractor representatives shall respond to said emergency within thirty (30) minutes of receiving notification and mobilize field staff to respond to the emergency within two (2) hours. P. LICENSE In addition to any and all relevant City, State and Federal permits and licenses required in the execution of the contract, the Contractor shall hold a valid and current California 0.27 and a C- 61/D40 Contractor License and submit a copy thereof. Both licenses must be In good standing for the previous seven (7) years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs, The name and permit number will be supplied to the City at the beginning of contract, and any changes forwarded within twenty -four (24) hours of said change. 0. CONTRACTOR'S OFFICE Contractor is required to maintain an office within a sixty (600) minutes response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by cell phone or pager. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies, Sec. 36 -145. - Same — Commercial vehicles. No person shall park and /or leave standing on any street, or portion thereof, in any residential district located within the city any commercial vehicle with a manufacturor's gross vehicle weight rating of ten thousand (10,000) pounds or more for a period of time longer then two (2) hours. Such restriction shall not apply to any commercial vehicle which is making pickups or deliveries of goods, wares, and merchandise from or to any building or structure located on the residential street, or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling, or construction of any building or structure upon the residential street for which a building permit has previously been obtained. 25B -20 R. SCHEDULES The City operates on a four (4) year prune cycle trimming approximately 55,000 trees. The City annually prunes approximately 15,000 trees and approximately 5,000 palms by grid prune. (1) Annual Schedule Upon contract award, the successful Proposer shall be required to submit a work schedule based on the City's annual pruning requirements, removal and placement program, and planting projects. The proposal shall Include a recommended annual work program, daily work schedules, personnel and vehicles that would be required to complete the annual maintenance program. Depending on the City's current and future needs, the scheduled work may require multiple crews to perform concurrently within the same time constraints. a. The Contractor shall provide an annual maintenance schedule indicating the time frames when items of work shall be accomplished per the performance requirements. b. The Contractor shall submit revised schedules when actua performance differ. subsiantlally.frgLn planned performance, (2) Monthly Schedule Contractor shall meet with the City once a month to discuss work performance, special instructions, any problems encountered and upcoming schedules. 2. Changes to the schedule shall be received by the Projects Manager or designee at least twenty -four (24) hours prior to the scheduled time for the work. 3. Failure to notify of a change and/or failure to perform an item of work on a scheduled day may, at the City's sole discretion, result in deduction of payment for that date, week or month. (3) Dat( Schedule The Contractor shall meet with the City's representative daily for the purpose of reviewing the week's work, receiving special Instructions, and to discuss any problems encountered on the job. Changes to daily schedule can be made verbally or by email to the Projects Manager or designee. (4) Performance on Schedule The Contractor has been provided the maximum latitude in establishing work schedules which correspond to Its manpower and equipment resources. The Contractor has also been provided the opportunity and procedure for adjusting those schedules to meet special circumstances, Therefore, all work shall be completed on the day scheduled, as shown on the weekly schedule, PERFORMANCE DURING INCLEMENT WEATHER 25B -21 (1) During the periods when Inclement weather hinders normal operations, the Contractor shall adjust his /her work force in order to accomplish those activities that are not affected by weather. (2) The Contractor shall Immediately notify the Projects Manager or designee prior to removing the work force from the job site for agreement on degree of inclement weather or other reasons. If the Projects Manager or designee cannot be reached, the Contractor shall notify Maintenance Services Supervisor, T. PUBLIC NOTICING The Contractor shall supply and post standard signage on the trunk of the tree at the site work at which work is to be performed, at least seventy two hours (72) in advance of work with the signage clearly stating what type of work is to be done and what affect the work will have on parking availability at that particular site. Posting shall be affixed to the tree trunk using materials that do not cause permanent damage to the tree such as twine, In the event that a tree trunk is not available for posting, the Contractor shall affix the posting to a standard size safety cone or a three foot stake and place that cone in the center of the parkway where a tree Is to be planted or atop a stump that is scheduled for grinding. On all trees. Including palms, known or suspected to be diseased, pruning tools and out surfaces shall be disinfected with a twenty -five (25) percent chlorine bleach solution or one hundred (100) percent Lysol, after each cut and between trees where there is danger of transmitting the disease on tools. Fresh solution shall be mixed daily. Old solutions shall be disposed of through proper disposal methods. Dumping used or old bleach solutions on the ground or down the storm drain and will result In severe penalties to the Contractor. WILDLIFE PROTECTION (1) The Contractor shall have a wildlife protection program that outlines employee protocol when discovering wildlife in trees scheduled for pruning. A copy of the program material shall be made available to the Projects Manager or designee. (2) Prior to the commencement of any work In the vicinity of any tree, each tree shall be visually surveyed, from all sides, for the sole purpose of detecting the presence of bird nests or wildlife of any type. If a nest is found and Is determined to be active, there shall be no work of any type in the tree in which the nest is found without the verbal or written permission of the City Arborist or designated representative. At no time shall any nest or wildlife be removed from its location. (3) In the event that wildlife is accidentally displaced and needs assistance, the Contractor shall notify the City's Animal Control service and /or the nearest appropriate animal rescue facility, as Identified in the Contractor's submittal required herein regarding "Protection of Wildlife "; shall be contacted for assistance. W. UNDERGROUND EXCAVATIONS 25B -22 The Contractor shall be responsible for locating all underground utility lines to Insure the safety of his /her work crew and to protect, in place, existing utility equipment before commencing any excavation. Contractor shall contact the Projects Manager or designee and Underground Service Alert (1.800227 -2600) 48 hours before commencing any excavation, to locate underground service lines. III. TECHNICAL MAINTENANCE SPECIFICATIONS A. TREE INVENTORY (1) Upon contract award, the successful Proposer shall be required to provide a complete update of the City's tree Inventory at no additional cost to the City and submit the completed Inventory to the City within six (6) months of the contract award. The tree Inventory data shall conform to the existing tree Inventory database and Include but not be limited to the following data fields: (2) Tree Location A Global Positioning System (GPS) tree inventory shall be created with a new database using the City's standardized addressing system for all City owned or maintained easement,,The Contractor shall be..regulred to create an EBRI AreGIS compatible "shaoefile" 2, The inventory shall be capable of showing the location of every existing tree site and vacancies on the City's existing GIS base maps (streets, parcels, addresses, ROW and hardscape, etc,). 3, The tree inventory shall be conducted by visiting each tree site or vacant planting site and plot the position. The data shall be compatible with the latest version of ArcVlew, The minimum accuracy shall be not more than one (1) sub- meter. 4. The systems should be able to export a shapefile that includes all tree attributes. Latitude /Longitude, Species, Height, DBH, Age or Date Planted (if available), ID number (for linkage to maintenance records), etc. (3) Tree condition General condition of individual trees 2. Condition of surrounding hardscape (i.e. displaced or recent repairs or any lift over three quarters (3/4 ") IV. GENERAL MAINTENANCE REQUIREMENTS All maintenance functions shall be performed In accordance with the following specifications. The City shall have the right to determine schedule days and the extent and frequency of additional "as needed" services. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the listed trees. All operations will be conducted so as to provide maximum safety for the public and minimize disruption of the public use of City streets. 25B -23 Hazardous evaluation of trees or palms at time of trimming and reported through work order system. While performing work of any type, the tree worker should Inspect for any obvious hazards related to trees, including uplifted sidewalk segments (lifted over three quarters (3 /4 "), all hazardous situations should be corrected or promptly reported to the City, Any structural defect or weakened tree shall be reported to the City's designated representative. This information will be updated, at minimum, on a weekly basis Remove loaves, weeds, trash, and other debris from landscaped areas and disposed of off -site. Clean sidewalks, roadways, and any other areas littered or soiled by Contractor maintenance operations. Maintain the premises free of debris at all times. Upon completion of any work project, the Contractor shall remove remaining excess materials, waste, rubbish, debris, and his /her construction and installation equipment from the premises. Any dirt or stains caused by the work shall be removed. Existing City trash containers shall not be used for the disposal of debris collected by the Contractor. Prune trees adjacent to roadway intersections to provide adequate sight distance for vehicles entering the Intersection. re—es maferlaTs so that all iratfic control signs are clearly visible to approaching drivers. Notify the City immediately of any unusual and hazardous conditions at the work site. A. HARDWOOD TREE PRUNING Any tree work performed on a City tree must be done according to the City's specifications. The criterion for pruning varies based on the type or purpose of pruning, (1) General Specifications for hardwood tree orunina 1. Contractor shall consult with the City Arborist before making any cuts that could result in permanent disfigurement of the structure of any tree. 2. Trees shall be pruned so as to prevent branch and foliage interference with safe public passage. Street clearance shall be kept to a minimum of fourteen feet (14') above the paved surface of the street and nine (9) feet above the curb and surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. If pruning to these standards would result in permanent disfiguration of a tree, the Contractor shall not prune the tree until such time as direction Is obtained from the City Arborist, 3. When removing a live branch, pruning outs should be made in branch tissue just outside the branch bark ridge and collar, which are trunk tissue. If no collar is visible, the angle of the cut should approximate the angle formed by the branch bark ridge and the trunk. 4. When removing a dead branch, the final cut should be made outside the collar of live callus tissue. If the collar has grown out along the branch stub, only the dead stub should be removed, the live collar should remain intact and uninjured. 25B -24 5. Whenever pruning involves the removal of limbs that are too large to hold securely In one hand during the cutting operation, the limb shall be cut off first at a point several feet beyond the Intended final cut. The final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Cuts that result in tearing of tissue on limbs below cuts shall be corrected. 6. All final tree pruning outs shall be made In such a manner so as to favor the earliest possible covering of the wound by natural callus growth, Excessively deep flush cuts, which produce large wounds or weaken the tree at the cut, shall not be made. The branch collar should not be removed. 7. All dead and dying branches and branch stubs shall be removed. 8. All broken or loose branches shall be removed. 91 Branches that are devetoping in such a manner as to become larger than the limbs they originate from shall be removed or reduced to half the diameter of the parent branch. 10. the unit) in order to reduce end weight and thus decrease the likelihood of limb failure. 11. Selectively reduce and /or remove branches that create sight line conflicts with traffic control signs and /or devices. 12. Selectively reduce and /or remove branches that are within five (5) feet of a structure. 13. Clear trees of sprout or sucker growth to a minimum height of ten (10) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. 14. Prune so as to maintain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by the City Arborist to do otherwise. 15. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be removed without injury to trees, 16. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property. 17. All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree, All major pest problems shall be promptly reported to the City. 18. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with an un- abrasive wood surface and secure bark remaining intact. 25B -25 19. All trees six (6) Inches In diameter or less shall be pruned with hand tools only. 20. Chain saws will not be permitted to remove any branches two (2) Inches or less in diameter, This Is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and /or future disease /decay problems, 21. Any extraneous metal, wire, rubber or other material interfering with tree growth shall be removed when possible. 22, The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, unless specifically directed by the City to aid In the safety of climbers performing the removal of a tree. 23. Conifers shall typically be pruned In late winter or early spring, 24. Contractor shall avoid damaging the oentral leader on all conifers. 25. To control the growth of large, mature conifers contractor shall be required to prune the new growth of lateral Ilmbs. (2) Prune Classifications for Hardwood Trees 1. A Light Prune is performed when conditions within the crown of a hardwood tree are such that only target pruning is needed. Trees that are Identified for a Light Prune shall have no more than 15% of the live foliage removed. A Light Prune typically consists of one or more of the following pruning treatments found in sections b, and f below: 2. A Grid Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning Is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a Grid Prune shall have no more than 25% of the live foliage removed. A Grid Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e. and f below: 3. A Large Scale Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned, Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and Includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are Identified for a Large Scale Prune shall have more than 25% of the live foliage removed, have a diameter breast height above 29 ", and /or a 50' spread. All Large scale pruning shall be pre - authorized by the City Arborist or designee. A Large Scale Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e. and f below: A Service Request Prune shall require Contractor to provide tree maintenance services on designated tree(s) as ordered by the City 25B -26 Arborlst or designee, Duration of tree maintenance services could be less than one full work day, requiring Contractor to mobilize to another work area, Most assignments will require several job site set ups to perform the work dependent on field conditions. A Service Request Prune typically consists of one or more of the following pruning treatments found in sections a„ b, c., d., e. and f below: a. Structural Prune: Structural Pruning Is the removal of live branches and stems to Influence the orientation, spacing, growth rate, strength of attachment, and ultimate size of branches and stems. Structural pruning is used on young and medium -aged trees to help engineer a sustainable trunk and branch arrangement. If young trees are pruned to promote good structure, they likely will remain serviceable in the landscape for more years than trees that have not been structurally pruned. This pruning type can be summed up In the phrase: subordinate or remove codominant stems. Small- maturing trees and shrubs are structurally pruned to properly space codominant stems, reduce or remove rubbing limbs, and provide desirable crown configuration. All branches are to be kept less than half the trunk diameter, Spacing scaffold limbs allows for the trunk and leader to develop properly, gives the canopy a mare balanged form,, and b. Crown Cleaning: Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low -vigor branches and water sprouts from the entirety of the tree crown. Cleaning Is the selective removal of dead, diseased, detached, and broken branches. This type of pruning is done to reduce the risk of branches falling from the tree and to reduce the movement of decay, insects, and diseases from dead or dying branches into the rest of the tree. It can be performed on trees of any age but is most common on medium -aged and mature trees. Cleaning Is the preferred pruning type for mature trees because it does not remove live branches unnecessarily. Cleaning removes branches with cracks that may fail when the interior wood dries, C. Crown Thinning: Crown Thinning includes the selective removal of branches to Increase light penetration and air movernent into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind -sail effect of the crown and the weight of heavy limbs. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. This practice, known as "lien tailing" disrupts the structural Integrity of the tree, making it subject to limb and branch failure, especially during high winds. Thinning the crown can emphasize the structural beauty of trunk and branches as well as improve the growth of plants beneath the tree by increasing light penetration. When thinning the crown of mature trees, up to 25% of the live foliage may be removed unless directed otherwise by the City Arborist. 25B -27 Crown Reduction: Crown Reduction is used to reduce the height and /or spread of a tree, Crown reduction varies from topping, a destructive practice, in that cuts are not made Indiscriminately, resulting In large stubbed off limbs that are subject to decay. Reduction is the selective removal of branches and stems to decrease the height and /or spread of a tree or shrub. This type of pruning Is done to minimize the risk of failure, to reduce height or spread, for utility line clearance, to clear vegetation from buildings or other structures, or to Improve the appearance of the tree. Portions of the crown, such as Individual limbs, can be reduced to balance the canopy, provide clearance, or reduce likelihood of breakage on limbs with defects. While reducing a crown, tree workers must adhere to basic tree trimming practices involving limb /branch size relationships and use of the branch bark collar in avoiding the onset of decay at cut sites, e. Crown Restoration: Crown Restoration Is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances, Restoration Is the selective removal of branches, sprouts, and stubs from trees that have been topped, severely headed, vandalized, lion tailed, broken in _a storm., or otherwise damaged. The goal of restoration is to improve a tree structure, form or e�5e rage -- - "' Rropery one, Chic technique provides a more pleasing, unpruned natural look to the tree compared to topping or shearing. Crown Raisin o: Crown Raising consists of removing the lower branches of a tree In order to provide clearance for buildings, vehicles and pedestrians. It Is Important that a tree have at least one -half of its foliage on branches that originate in the lower two - thirds of its crown to ensure a well-formed, tapered structure and to uniformly distribute stress within the tree. B. PALM TREE P LINING Any tree work performed on a City tree must be done according to the City's specification. The criterion for pruning varies based on the type or purpose of pruning, Palm Pruning consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds, seed pods and the skinning or shaping of spent petiole bases into a ball or nut as applicable by palm type. (1) The specifications for the pruning of Queen Palm trees are as follows: 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Queen Palm (Syagrus romanzofflanum): Palm pruning Is the removal of fronds, flowers, fruit, stems, or loose petioles that may create a hazardous condition, Palms also may be pruned for aesthetic reasons to eliminate sprouts and stems or dead fronds and seapods. Live, healthy fronds should riot be removed. If they must be removed, however, avoid removing those that Initiate at an angle of 45 degrees or greater above horizontal. Fronds removed should be severed close to the petiole base without damaging living trunk tissue. Climbing spikes should not be used to climb palms for pruning, 25B -28 YEAR 3 ESTIMATED ANNUAL TRIM CYCLE 20172018 Fiscal Grid Light Large 394 Annual Estimated Y'enr, Species Prone Prune Scale nano �_ Trim Nest Golden Rain tree 69 29 prune 98 Cycle y ,Trim African Sumac 100 65 100 1 Ash Tone Arig, Skaur Rrey 1519 430 1949 3 20/21 Avocado 12 10 22 3 30/21 Canary island Pine (Winter Only) 1917 131 20.18 2 Carratwood 899 268 1167 2 Chinese Flame 169 106 275 2 Chinese Fringe 43 4 47 2 21122 Chinese Pistache 4 18 22 2 20/21 Chinese Tallowy 3 12 12 3 20121 _crape L1lyrtle . _ 2090_ —10-10t- 010 3100. 5 �� 2a Eucalyptus species combined 319 37 38 394 2 Firewheel tree 1 1 4 2I(27 Golden Rain tree 69 29 98 2 New Zealand Xmas 65 65 52 Oak 3758 1137 4895 4 21122 Olive 38 4 42 2 Orchid tree (Only in winter) 5Q 2 52 2 Peppermint Tree 5 5 10 1 Pine Aleppo (Only in winter) 55 55 4112 Pine Torrey (Only in winter) 11 11 4 21122 She Oak 58 51 109 3 20/21 Silk Floss Tree 3 3 3 20/21 Tipu 354 2 356 1 Total Queen Palms: 5,361 Total Hardwood Trees: 15,084 Grid Prune: 11,644 Light Prune: 3,402 Large Scale Prune: 38 25B -29 YEAR 4 ESTIMATED ANNUAL TRIM CYCLE 2018.2019 Fiscal Species Year - Grid Prone Light Prone, barge Seale Prune Quantity Aanual ,Cycle Estimated Next Next Trim African Sumac 100 is 8 t00 1 26 Maya Bunya(Depends on cones) 2 Pepper Brazilian, California 567 2 5 23/24 Elm Chinese 483 37 Peppermint Tree 520 3 21432 -:" " Elm Siberiaa 41 6 47 3 21122 " Fleas Ben&. Nitlr(a. L2rd�i [P•0U3,A 101 4 88 193 2 20/21 Jacarandas 2797 1416 7 4220 2 20/21 Liquidambar 963 1 410 1373 2 20/21 Locust (Black, Honey) 44 30 74 2 20/21 Loudon Plane (Sycamore Species) 6341 845 7186 422 {2j„ 3lagnohas specie,4.eombiued_ 737 _. 406 _. _11.43 ._ -3 1 :--- 21121.—= Chive 3$ 1 4 42 3 21422 -'" Pecan is 8 26 2 20/21 Pepper Brazilian, California 567 60 627 2 20/21 Peppermint Tree 5 5 10 1 Redwoods (Coast & Sierra) 4 T 4 5 23124 Tipu 354 2 356 1 Total Palms: 6,261 Queen Palms: 5,361 Canary Island Date Palm: 44 Date Palm: 203 Other Palms: 903 Total Hardwood Trees: 15,933 Grid Prune: 12,600 light Prune: 3,238 Large Scale Prune: 95 25B -30 3. While making an approach to the palm crown for pruning, the Contractor shall inspect the trunk of the palm tree for signs of decay, Insect frass, bees, rodents, bird nesting or any other condition suggestive of a structural abnormality. Upon finding any condition suggestive of a structural abnormality of the palm stem, the Contractor shall report to the City Arborist immediately, 4. Care shall be taken in the handling of fruit and flowers as they are likely to release clear liquids that react with and can cause staining to hardscape elements. The Contractor shall be responsible for removing palm fruit related stains from private property hardscape elements (2) The specifications for the pruning of Canary Island Date Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Canary Island Date Palm (Phoenix canarlensis): dead petiole bases shall be formed into an ornamental ball which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (B) feet below the lowest live frond in the crown. Ornamental balls with flattened or 'stop sign" sides will not be accepted. The appearance as this treatment defeats the support capacity of the ball. The distal portion of the ball shall begin at a point flush with the periphery of the palm trunk and make a gradual taper upwards until it reaches the periphery of the shaped ornamental ball. The Contractor may use a clean chalnsaw in forming and /or shaping the ornamental ball of a Canary island Date Palm. The use of a sharpened shovels in shaping and maintaining ornamental balls often results in ornamental balls which have flat, untapered bottoms that are likely to relax and collapse into pedestrian and vehicular traffic zones with grave consequences. 3. Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. 4. Fronds shall be trimmed using a handsaw, pole saw, or ohalnsaw that has been sterilized for no less than five (5) minutes by having the entirety of Its cutting blade submersed In a twenty -five (25) percent chlorine bleach solution or one hundred (100) percent Lysol, before and after the tool is used to out the fronds of any other palm tree. 5. Using properly sterilized equipment as described herein, any fruit or flower structures in the crown of the palm shall be removed concurrently with frond pruning. 6. The Contractor shall use care not to cut into live trunk tissue while maintaining the ornamental ball, 'rho Contractor shall remove any foreign plant material that has sprouted in an ornamental ball. The Contractor shall verify that the ornamental ball meets the standard described herein each time a Canary Island Date Palm is pruned. (3) The specifications for the pruning of Date Palm trees are as follows: 25B -31 I . Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Date Palm (Phoenix dactylifera): spent petiole bases are left to form a supportive "base" below the lowest green fronds of the crown. Unlike the ornamental ball of a Canary Island Date Palm (Phoenix canariensis), the base does not require ornate shaping. Instead, spent petiole bases are left uniformly long to form the base of the canopy, which shall extend no less then four (4) and no more than six (6) feet below the lowest live frond In the crown. The Contractor may use a chainsaw in forming and /or shaping the base of a Date Palm by shortening a number of the lower petiole bases to bring the length of the nut to standard. The Contractor shall use care not to out Into live trunk tissue while maintaining the nut. The Contractor shall verify that the base meets the standard described herein each time a Date Palm is pruned. (4) The specifications for the pruning of King Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2, King Palm (Archontophoenix cunninghamiana): loose petiole bases are to be removed each time the crown of a King halm is serviced, Petiole bases that are attached to live trunk tissue shall be left undamped (5) The specifications for the pruning of Mexican Fan Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Mexican Fan Palm (Washingtonia robusta): spent petiole bases are left uniformly long to form a base which shall extend no more than four (4) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall verify that the base meets the standard described herein each time a Mexican Fan Palm is pruned. (6) The specifications for the pruning of California Fan Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. California Fan Palm (Washingtonla filifera): spent petiole bases are left uniformly long to form a nut which shall extend no more than eight (8) feet below the lowest live frond in the crown. The Contractor shall verify that the base meets the standard described herein each time a California Fan Palm Is pruned. (7) The specifications for the pruning of Windmill Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: Windmill Palm (Trachycarpus fortune!): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed, Fronds removed should be out close to the petiole base, taking Into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. 25B -32 (8) The specifications for the pruning of Pinto Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Pindo Palm (Butia capltata): Live, healthy fronds, Initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be out close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental bail at the base of the canopy, as applicable by species. (9) The specifications for the pruning of Mediterranean Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2, Mediterranean Palm (Chamaerops humilis): Live, healthy fronds, Initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking Into consideration the role of petiole bases in the formation and maintenance of the ornamental bail at the base of the canopy, as applicable by species. (10) The specifications for the pruning of Guadalupe Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Guadalupe Palm (Brahea edulis): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed, Fronds removed should be out close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (11) The specifications for the pruning of Palmetto Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: Cabbage Palm (Saba) palmetto): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. C. TREE REMOVAL Tree removal consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system. (1) The Contractor shall comply with all general specifications standards described herein, 25B -33 (2) The diameter price given by the Contractor for tree removals shall be inclusive of all staff, materials and equipment necessary to remove trees as described herein. (3) All diameter measurements for tree and stump removals shall be at diameter at trunk flare. (4) All diameter measurements for tree only removals shall be at diameter at breast height. (5) As stated previously herein, the Contractor shall Identify the location of all utilities and private property landscape Irrigation components prior to the removal of a tree and Its root system, The Contractor shall notify the City Arborist or designated representative, in writing, of any condition that prevents the removal of a tree and /or the grinding of its root system. The Contractor shall take all responsibility for any damage that occurs once the process of removing a tree and /or associated root grinding begins. (6) The Contractor shall comply with wildlife protection standards described herein whenever removing a tree, (7) The Contractor shall not remove any tree without first confirming that the tree - -- contacting the City Arborist for assistance. (S) During a tree removal, the Contractor shall maintain control of the tree and Its parts at all times, which shall include the selection and use of proper techniques and equipment. At no time shall branches, limbs or tree trunks be allowed to freefall and create damage of any type. Loss of control Incidents shall be penalized. (g) While loading and handling debris, the Contractor shall maintain control at all times so as not to result In damage to the public rights or way or private property. In addition, the Contractor shall not drop logs or trunks so as to create undue noise or impact shock related damages to public and /or private property. (14) Stumps, including the root flare shall be ground to a depth of no less than eighteen (18) inches. Surface roots shall be traced and ground to a depth of no less than eight (8) inches, Debris generated by stump grinding and root removal shall be removed from the site and replaced with native soil, Chips and stump grindings shall not be used as a backfill material. (11) The Contractor shall be responsible for the repair of any private property Irrigation system components damaged during a tree removal or stump grinding. Repairs shall be made using components matching those that were damaged, TREE PLANTING & YOUNG TREE CARE (1) Tree Planting Tree planting consists of the Installation of nursery stock container or palm trees supplied by the Contractor. 2. The Contractor shall comply with all general specifications standards described herein. 25B -34 3. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The Contractor shall assume full responsibility for any damage that occurs during the planting of any tree, 4. The Contractor shall supply quality nursery stock which Is fully rooted and representative of recognized standards for size and quality of the material being planted. 5. Brown trunk height (BTH) for palm trees shall be measured from the top of root bait to the lowest green frond attached to the trunk at an angle of ninety (90) degrees, 6. Planting stock shall be well watered prior to shipping and covered for the duration of transport. Trees that are delivered uncovered, with a dry or fractured root ball or with broken scaffold limbs will be rejected, Root bound material will be rejected. Palms that are delivered uncovered, with a dry root ball or with a soilless root ball will be rejected. 7. The Contractor shall not begin excavation for the planting of a tree without first confirming that the planting site being considered Is Indeed the site intended for the planting of a tree. Any confusion should be planting pits, the Contractor shall not excavate deeper than the depth of the root ball of the tree being installed. The bottom of the planting pit shall be undisturbed so that the planted tree will not settle below top of root ball grade standards defined herein. As the width of the parkway allows, the Contractor shall excavate the planting pit to be two (2) times the width of the root ball of the nursery stock being planted. 8, All nursery containers and box sides shall be removed from tree root balls prior to planting. The Contractor shall not install trees with box bottoms left on. All container debris (e.g. strapping, box fragments, and nails) shall be removed from the planting pit prior to backfilling, 9, The Contractor shall install the tree or palm so that the top of root ball is at grade with top of curb so that the trunk flare is completely exposed. In the event that there is no curb (i.e. park site), the Contractor shall install the tree or palm so that the top of root ball is two (2) Inches above surrounding finish grade. The Contractor shall not resort to cutting or trimming the root ball as a means of meeting grade standards. 10. The Contractor shall backflll hardwood tree plantings with excavated native soil, 11. The Contractor shall backflll transplanted palm plantings with one hundred (100) percent washed mortar (plaster) sand. 12. While backfilling, the Contractor shall cease backfilling when the planting pit is one half (1/2) full and apply water to remove air pockets from the backfill. Once the water has drained, the Contractor shall resume backfilling the planting pit. A watering basin shall be constructod in a uniform circle and shall extend from the center of the tree trunk to six (6) inches beyond the edge of the root ball. The top of the watering basin shall be graded and maintained uniformly with the upper edge of the 25B -35 basin maintained at a grade of four (4) inches above the root flare of the tree, 13. The Contractor shall be responsible for the stability of planted trees. The nursery stake stall be removed from the trunk of the tree (as applicable) and the tree shall be double staked using two (2), two (2) Inch lodge pole stakes of a length sufficient to be installed beyond the depth of the planting stock root ball and to extend to the upper branches of the Installed tree's crown, The stakes shall be installed an equal distance from the trunk of the tree and shall be Installed perpendicular to the street or sidewalk and shall be installed so that one stake is orientated to be one hundred eighty (180) degrees opposite the other. The root ball shall not be damaged by the installation of stakes. The trunk of the tree shall be attached to the stakes using City approved tree ties Installed as per manufacturer's specifications. (2) New Tree Care New Tree Care consists of the Irrigation of young trees which have been installed by the Contractor and the cultivation of new canopy coverage. 1. The Contractor shall comply with ail general specifications standards _described herein 2, As stated previously herein, the Contractor shall Identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The Contractor shall take all responsibility for any damage that occurs during the planting of any tree. 3. The Contractor shall not use hoses, equipment or water from private properties when watering parkway trees, 4. While performing tree watering, the Contractor shall maintain the tree watering basin to Include the removal of weeds and debris and the maintenance of the watering basin to size and grade standards defined herein. 5. Trees shall be watered In such a manner that does not result in erosion of the tree watering basin, splashing of parked vehicles or damage to any of the tree's surroundings. Haphazard riggings and /or watering out of the window from the cab of watering equipment will not be tolerated. 6, The Contractor shall maintain a daily log of trees watered. The log shall list the tree watered by site. A printed copy of the log, which shall be maintained in digital format, must accompany invoicing for tree watering services by the Contractor. E. ROOT PRUNING SPECIFICATIONS (1) In an effort to minimize future damage to public sidewalks and curbs and gutters, the City is initiating a root pruning and root barrier installation program. The Contractor will be provided a listing of trees to be root pruned. The list shall include the location of the tree, tree species, lineal feet to be root pruned and area to be pruned such as sidewalk or curb and gutter. 25B -36 (2) Roots shall be pruned adjacent to the edge of the sidewalk, curb and gutter or other improvements as Indicated. Root pruning cuts adjacent to the sidewalk shall be up to four (4) inches wide /twelve (12) Inches deep, and a minimum of twelve (12) feet in each direction from the centerline of the tree as measured from the top of the sidewalk or other improvements. Root pruning cuts adjacent to the curb shall be four (4) inches wide, eighteen (18) Inches deep, and a minimum of eight (8) feet In each direction from the centerline of the tree as measured from the top of the curb or other Improvements, (3) Root pruning equipment shall be specifically designed for this purpose with cutting teeth sharpened adequately to sever roots In a clean manner and equipped with padded tracks or rubber tires to prevent scraping or marking the sidewalk. (4) After the pruning out has been completed, the Contractor shall install the appropriate amount of root pruning barrier by Deep Root Corporation, or an approved equal. All cuts shall be backfilled immediately upon completion of root pruning and barrier installation at each location. BackfBl material shall consist of soil and /or mulch from root pruning and shall be free of rocks and other debris. All debris generated by these operations shall be immediately removed from the site and properly disposed of by the Contractor, systems within the right- of -way that are damaged or removed as a result of the root pruning operation. Repairs shall be implemented immediately and completed by the end of the same working day. Repairs and replacements shall be at least equal quality and configuration to existing improvements and shall match them In finish and dimension. (6) The Contractor shall submit a lineal foot cost for the root pruning and root barrier installation. The cost of providing all labor, tools, equipment and materials necessary for performing the specified work will be included in the Proposal price and no additional compensation will be allowed. CONSULTANT ARBORIST The contractor will provide the service of a consultant arborlst When requested , the consultant arborlst will be performing tree health assessment which should include 360 degree, ground -based visual Inspections of the tree crown, trunk, trunk flare, above ground roots and branch and stem defects, drilling evaluation of target risk Increment, boring, probing, , sounding, sub - surface root and soil assessment and site conditions around the tree in relation to targets, 25B -37 EXHIBIT B CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES Botanical Name CITY OF SANTA HOLLY OAK CRAPE MYRTLE CANARY ISLAND PINE SOUTHERN MAG• NOLIA DING PALM WHITE CRAPE MYRTLE FERN PINE 25B -38 5,497 5,351 4,218 3,510 2,966 2,048 1,901 1,646 1,355 1,293 1,132 801 632 534 527 620 475 442 394 356 312 275 258 251 200 194 '192 165 132 129 128 127 123 121 109 108 YEW P NE SYCAMORE BOTTLE_TREE SILVER DOLLAR GUM BLOODGUOD_PLANE WHITE ALDER MEXICAN SYCAMORE PINK TRUMPET TREE SWEETSHADE_ ALEPPO PINE ARISTOCRAT PEAR PURPLE-LEAF PLUM INCENSE CEDAR CHINESE FRINGE TREE OAK VICTORIAN BOX SIBERIAN ELM CANARY ISLAND DATE PALM PURPLE ORCHID TREE- OLIVE EILQ L.YPTUS OTHER TREE DANCER PEAR RED IRgNBARK 25B -39 100 99 99 98 98 97 95 92 90 88 86 85 83 78 77 74 71 69 65 59 59 55 ,53 51 50 47 47 46 46 44 43 42 40 33 33 32 32 32 27 26 26 26 26 25 25 AVOCADO ITALIAN STONE PINE CORK OAK PINE RUSTY LEAF FIG EDIBLE L QQUAT SILK -FLOSS TREE TORREY PINE PEPPERMINT TREE CAROLINA LAUREL CHERRY DRAKE ELM ~ RED FLOWERING GUM WHITE MULBERRY SIERRA BLANCA PEAR SAMUEL SOMMER MAGNOLIA PALM MEDITERRANEAN FAN PALM RED GUM CHINESE JUNIPER JAPANESE BLACK PINE QUEENSLAND PITTOSPORUM SOUTHERN LIVE OAK BRUSH CHERRY PINDO PALM 25B -40 22 22 22 22 19 19 19 19 18 17 16 14 13 13 12 '12 12 11 11 10 10 10 9 8 II 7 7 7 6 6 6 6 5 5 5 5 5 5 5 5 5 4 4 MADEIRA BAY FIG PALMETTO BRUSH CHERRY SPANISH DAGGER ACACIA SILVER MAPLE MAPLE HONG KONG ORCHID TREE- AMERICAN ELM BUNYA -BUNYA PAPER MULBERRY CROWN OF GOLD TREE CHESTNUT FALSE CYPRESS LEMON GREEN GEM INDIAN LAUREL EIG KUMQUAT WALNUT JUNIPER RUSSET MAGNOLIA MAGNOLIA FR SERS PFIOTINIA MOCK ORANGE FLOWERING PEAR RED OAK 25B -41 4 4 4 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 TRIANGLE PALM_ ASH GUM SWAMPMAHOGONY 7 1 1 1 1 1 1 1 25B -42 1 1 1 1 1 Total; 50.799 EXHIBIT C CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PLANTING STANDARD 25B -43 EXHIBIT D CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES YEAR 1 ESTIMATED ANNUAL TRIM CYCLE 2015.2016 Fiscal Chinese Fringe Grid - Light barge 47 Annual Estimated 15)16 Species Prime': Prime Scars Quantity Trim iYextTrim _ 483 37 Prune 520 cycle y TS;$ African Sumac 100 6 loo 1 15� Brisbane Box 2373 3176 38 5549 2 151' Bronze Loquats 46 52 98 4 1511 Camphor 1898 2 1900 5 20/21 5116 Canary Island Pine (Winter Only) 1917 131 2048 2 1 16 Carrotwood 899 1 268 ]167 2 AL> Chinese Fringe 43 4 47 2 15)16 Chinese Pistache 4 18 22 2 Elm Chinese 483 37 520 3 TS;$ him Siberian 41 6 47 3 15� Eucalyptus species combined 319 37 38 394 2 151' Gorden Rain tree 69 29 98 2 ` 1511 YCa;nolias species combined 737 406 1143 3 111 Olive 38 4 42 3 3a1 Orchid tree (Only in winter) 50 2 52 2 7St, Peppermint Tree 5 5 10 1 511° Trumpet Tree Species 709 13 722 4 1511¢ , Tipn 354 2 356 1 77;% T Yew pine 92 92 5 20121 Total Queen Palm: 5,361 Total Hardwood Trees: 14,682 Grid Prune: 10,254 Light Prune: 4,390 25B -44 Large Scale Prune: 36 EXHIBIT EI CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals, I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price , Pricing shall be based on a unit cost for services described in Exhibit A. Fee must be inclusive of all costs, including but not limited to, direct and Indirect costs for labor, overhead, Incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. 81d`praposal fee-will be based +an i�runing Section Grand Total Prfca. PRUNING SECTION Description Emit U?J(F'PRfCI ;4nnUalrOnts TOTAE`PRfCE ' LI ht Prune Each $ 37.00 4,300 Year f s 162,430.00 a ^ Grid Prune — _ Each $ 63.00 _ io,asa�nar�L_ s 646�,�002,00 b Annual Queen Palm Prune Each s 29,00 s 361 Year 1 $ 155,469.00 G 81-Annual hate Palm Prune Each 95,00 $ 203 Year2 s 19,285,00 a Bi- Annual Canary Island Palm Prune Each 44 rear2 4,180,00 _s95-00 q e BI- Annual All Other Palm Prune Each 50.00 e03 45 150,00 ,s (Year 2) g GRAND TOTAL PRICE – PRUNING SECTION ONLY (a +b +c *e +a +ri $ 1,032,516.00 City at Sanfa Ana Street Tres Maintenance RFP �� Exhibit A Page 48 25B -45 SPECIALTY SERVICES S Serwoo Re uost Prune 'Os' Prune L e Oar So I Prune_ qLQ28cale Prune LRoot Unit UNITPRICE Palm Sk, Palm Skinnin Per Foot 15,00 ,nn'n R Tr Tree, & Stu oe & Stump Groc _5 ,Stump Diameter Standard Haight Per Inch $ 27M_ LREMOVAL$ e Oni Removal Troesla!y Flemoval Diameter Standard Height Per Inch 19.00 m I �:O Only Removal INSPECTIONS Diameter Standard Height Per Inch 1 8.00 eo Orl a tj Infection Report Ass si�rr _e _LO±L L Per Tree 200.00 Consultant Arborigt Ins ection Level l,2oO Per Hour L�140.00 PLANTING — DESIGNATED SPECIES -Plant 16 Gallon With root barrier I Each 160.00 -.Plant 24 inch Box with root border Each $ 300.00 _Plant 16 Inch Box with root barrier Each_ y..95p.0Q Plant 48 inch Box with root barrier Each 2,400.00 Plant 60 inch Box with root barrier Each $ 4,200-00 PLANTING 8 ECIAL VARIETY TREES * Plant 15 Gallon with root barrier Each 175.00 Plant 24 inch Box with root harder Each j_150,00 Plant 36 Inch Box with root barrier Each $ 105000 Plant 48 Inch Box with root barrier Each $ 2 550 00 L Plant 60 Inch Box with root barrier Each 4 g00 0 �O SPECIALTY SERVICES S Serwoo Re uost Prune 'Os' Prune L e Oar So I Prune_ qLQ28cale Prune LRoot Each Each 0 400.00 Root Prun� Root Prunin with 12 with barrier Foot 1900 Pruning nj IS Pruning'.wIth Foot $ 24.00 I _NlatonnR_af oun trees, water truck & op .�qrator I ALLOO CREW RENTALS _00 Grew Ronqta!l (3 man Minimum 3 Hours Per Hour 210,00 =1_1_=0z0001 Emer' inimurn 3 hours Per Hour City of Santa Ana Street Tree Maintenance RFP Page 40 25B-46 YEAR 2 ESTIMATED ANNUAL TRIM CYCLE 2016.2017 'Iseal Species Grid Light Large Seale Quantity Annual Trim Estimated Year Prune- Prune Prune Cycle Next Trim African Sumac 100 t00 I Australian Willow 605 194 799 3 Bottle Brush, Alt Lemon, weeping 107 43 150 3 Bottle Tree 75 13 88 3 Cape Chestnut 76 182 258 5 21/22, . Carob 120 1 121 3 ffm Catalpa 11 11 4 20121 Cherry Brush 8 1 9 4 20/21 Fern Pine 108 21 129 3 Fie (is Benia, Niddn: Rubd.inosrr 101 4 88 19,3 2 Jacarandas 2797 1416 7 4220 2 Llquidambar 963 410 1373 2 Locust (Black, honey) 44 30 74 2 Mulberry 9 1 10 2 Pear species combined. 1900 448 2348 3 Pecan 18 8 26 2 Elm Pepper Brazilian, California 567 60 627 2 Peppermint Tree 5 5 t0 1 Pittosporum Mock Orange 2 2 3 mePittosporum Queensland 5 5 3 No Privet Glossy 62 66 I28 3 Sweetshade 58 13 58 3 Tip 354 2 356 1 Tulips 1 534 154 380 4 20/21 White Alder (Raise Only) 1 83 83 4 20/21 Total Palms: 6,261 Queen Palms: 5,361 Canary Island Date Palm: 44 Date Palm: 203 Other Palms: 903 Total Hardwood Trees: 11,879 Grid Prune: 8,712 Light Prune: 3,072 Large Scale Prune: 95 25B -47 GPS Tree Inventory cast only applies to new trees planted after completion of initial Tree inventory. G o s a tivo Ruraha in_,c It is intended that any other public agency (e.g., city, county, school district, public authority, public agency, municipality, and other political subdivision or public corporation) shall have the option to participate in any award made as a result of this solicitation at the same pricas. The City of Santa Ana shall incur no financial responsibility in connection with any purchase by other public agency. The public agency shall accept sole responsibility for placing orders and making payments to the vendor. L_� oreClas,,,(f'sca4ian _The work- performed on -this corttr'<act -la- routine, recuning; and-usual °7heW ritindluefes uVaterng; ____ trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates Included in the Cost Proposal are based on prevailing wage determination "Landscape Maintenance Laborer". Coast Arborists, Inc. (800) 621 -37141 Fax: (714) 991 -1027 AND 2200 E. Via Burton, Anaheim, CA 92806 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. -- PROPOSALS THAT 00 NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP Page 60 r EXHIBIT C ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # __ relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional Insureds ( "additional Insureds ") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2 With respect to claims arising out of the operations and uses performed primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materlally reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective Policy#_ Issued to Countersigned 10 25B -49 this endorsement form as a part of Insured Authorized Representative by 25B -50 REQUEST FOR PROPOSALS (RFP) FOR PROVIDING STREET TREE MAINTENANCE SERVICES KEY RFP DATES: Issue Date: Mandatory Pre - proposal Meeting: Proposal Due Date: Presentation /Interviews: Projected Award Date: RFP NO.: 15 -016 CITY OF SANTA ANA Public Works Agency 220 South Daisy Avenue Santa Ana, CA 92703 Danell Mercado Projects Manager (714) 647 -3308 Office (714) 647 -3345 Fax dmercado &santa- ana.org Monday, March 31, 2015 Tuesday, April 14, 2015 — 10:00 a.m. Friday. May 1, 2015— 4:00 p.m. Wednesday. May 13, 2015 Tuesday, June 16, 2015 Exhibit 2 Fred Mousavipour Executive Director Public Works Agency NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms to provide street tree maintenance services to maintain an inventory of the parkway and median trees within the City's urban forest. Responses to the Request for Proposals (RFP) will be accepted until Friday, May 1, 2015 at 4:00 PM. If further information is required, contact Danell Mercado at dmercado(asanta- ana.oro. All notifications, updates and addenda will be posted on the City's current RFP Bid page at www.santa- ana.org /bids- rfps. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. The successful proposer must possess or obtain a valid California Class C27 Contractor's license and a C- 61/D49 Contractor License, and a City of Santa Ana Business License prior to the scheduled award date of this contract. MAILED, DELIVERED BY HAND, or COURIERED proposals will be accepted as follows: City of Santa Ana Public Works Agency, Ross Annex, Third Floor 20 Civic Center Plaza Santa Ana, CA 92701 It is the responsibility of the proposer to ensure that any proposals submitted shall have sufficient time to be received by the City of Santa Ana prior to the proposal due date and time. Questions regarding this Request for Proposals shall be made in writing via e-mail to Dane][ Mercado at dmercado osanta- ana.org. The receiving time in the Public Works Agency, 20 Civic Center Plaza, Santa Ana, CA 92701, Ross Annex, Third Floor, will be the governing time for acceptability of proposals. Late proposals will NOT be considered and will be returned to proposer unopened. Telegraphic, electronic, and facsimile proposals will not be accepted. ONLY SEALED RFP RESPONSES ARE ACCEPTABLE DO NOT E -MAIL RFP RESPONSES DO NOT FAX RFP RESPONSES City of Santa Ana Street Tree Maintenance RFP Page 1 25B -52 (9) CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR STREET TREE MAINTENANCE SERVICES TABLE OF CONTENTS I. FUNCTIONS AND RESPONSIBILITIES 12 PAGE I. INTRODUCTION 4 II. PERIOD OF CONTRACT 4 Ill. OPTION OF RENEWAL 4 IV. FISCAL NONFUNDING CLAUSE 4 V. PROPOSAL DEPOSIT AND PERFORMANCE BOND 4 VI. SCOPE OF WORKISERVICES 5 VII. GENERAL INFORMATION 5 VIII, COORDINATION 5 IX. PROPOSER RESPONSIBILITIES 6 X. LICENSE REQUIREMENTS 6 XI. PREVAILING WAGE 6 XII. INITIATION /KICK OFF MEETING 6 XIII. CITY BUSINESS LICENSE 6 XIV. ADDENDA 6 XV. RULES FOR PROPOSALS 7 XVI. MANDATORY PREPROPOSAL MEETING 7 XVII. E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS 7 XVIII. SUBMITTAL INFORMATION AND DEADLINE 7 XIX. SUBMITTAL REQUIREMENTS 7 XX. CONTRACTOR SELECTION — PROPOSAL AND EVALUATION 10 XXI. REVIEW EVALUATION RESULTS AND AWARD 11 XXII. PROTEST PROCESS 11 I. FUNCTIONS AND RESPONSIBILITIES 12 II. SCOPE OF WORK 14 III. TECHNICAL MAINTENANCE SPECIFICATIONS 23 IV. GENERAL MAINTENANCE REQUIREMENTS 23 EXHIBIT B — CITY OF SANTA ANA SPECIES LIST 37 EXHIBIT C — PLANTING STANDARD 42 EXHIBIT D — ESTIMATED ANNUAL TRIM CYCLE 43 EXHIBIT E — TREE MEDIAN SPECIES 47 EXHIBIT F — PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING 48 EXHIBIT G — RELEVANT WORK HISTORY 51 EXHIBIT H — PROPOSER'S STATEMENT 53 EXHIBIT I — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR 54 EXHIBIT J — RESPONSIBLE PROPOSER— SUPPLEMENTAL QUESTIONAIRE 56 EXHIBIT K— NONCOLLUSION AFFIDAVIT 59 EXHIBIT L — SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL 60 City of Santa Ana Street Tree Maintenancef 58-53 Page 2 GENERAL LIABILITY POLICY EXHIBIT M — SAMPLE AGREEMENT 61 EXHIBIT N — TREE ORDINANCE NO. NS -2414 68 ATTACHMENT 1 — CITY BOUNDARY MAP 74 ATTACHMENT 2— SAMPLE NEIGHBORHOOD MAPS 75 ATTACHMENT 3 —TREE DISTRICT MAPS 83 City of Santa Ana Street Tree Maintenance RFP 25B_54 Page CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR STREET TREE MAINTENANCE SERVICES INTRODUCTION The City of Santa Ana is issuing this Request for Proposals (RFP) to provide street tree maintenance services to maintain an inventory of the street and median trees and trees within the City's urban forest. II. PERIOD OF CONTRACT Unless earlier terminated as allowed for in the agreement, contract term shall be for a period of two (2) years. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required bonds and insurance documents. The projected contract award date is June 16, 2015, with contract start date as July 1, 2015, and may be adjusted as necessary. III. OPTION OF RENEWAL The term of this agreement shall have provision for two, two -year renewal option at the discretion of City and City Council approval unless the City notifies Contractor in writing at least thirty (30) days before the end of the initial term or any extended term, of its intent to terminate the Agreement at the conclusion of the initial term or any extension. Time is of the essence in the performance of services under this Agreement. No price increase will be considered during the contract term or renewal options. IV. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. V. PROPOSAL DEPOSIT AND PERFORMANCE BOND A proposal deposit in the amount of five percent (5 %) of the total proposed annual contract amount set forth in Exhibit B shall accompany each proposal. The proposal deposit must be in the form of a bid bond, cashier's check, certified check, bank draft, letter of credit, trust company treasurer's check, or money order. Checks shall be payable to the City of Santa Ana. NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED. Proposal deposit of the unsuccessful proposers shall be returned upon award of contract by the City. The successful proposer shall supply a performance bond in the amount of one - hundred percent (100°/x) of the successfully awarded total annual contract amount of the proposal prior to execution of the contract. Upon receipt of the performance bond, the proposal deposit will be returned. The proposal deposit is subject to be forfeited if the successful proposer fails to execute the written contract and furnish the required performance bond, or to satisfy any other City of Santa Ana Street Tree Maintenance RFP 25B -55 Page 4 conditions present within a reasonable time as determined by the City. The performance bond is to be renewed annually and submitted by the contractor in the amount of the total annual contract amount. VI. SCOPE OF WORKISERVICES The scope of work may include any and all work efforts related to the Street Tree Maintenance Services as set forth in EXHIBIT A - SCOPE OF SERVICES. The contractor shall be an independent contractor capable of providing experienced, knowledgeable and professional staff. The contractor shall be responsive and maintain excellent working relationships with city residents, businesses, government officials and City staff. The contractor shall provide adequate staffing levels at all times and adhere to established schedules. The contractor shall comply with all federal, state and local laws, rules, regulations, ordinances, and statutes. VII. GENERAL INFORMATION Vlll. A. The term of the contract will begin after the contract award by the City Council and approval of required bonds no later than July 1, 2015. B. When determined appropriate, the City will provide information in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to herein. C. The proposer shall be responsible for retaining data, records and documentation for the preparation of the required information. These materials shall be made available to the City as requested by the City. D. This RFP does not commit the City to pay costs incurred in preparation of a response to this RFP. All costs incurred in the preparation of the proposal, the submission of additional information, attendance at the mandatory pre - proposal meeting, negotiations with City, and /or any other aspect of a proposal prior to award of a written contract will be borne by the proposer. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any informality or technical defect in the proposal. E. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. The City reserves the right to reject, replace and approve any and all subcontractors. All subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any subcontractor(s). Subcontractors shall be the responsibility of the prime contractor and the City shall assume no liability of such subcontractors. Coordination by the awarded proposer with the City, other contractors, and agencies will be required to achieve satisfactory and timely delivery of the required services. Coordination may include, but not be limited to, coordination with neighborhood and civic groups, local and /or state agency boards, and attendance at City Commission, Agency, and Council meetings. City of Santa Ana Street Tree Maintenance RFP 25B -56 Page 5 to The City will decide the manner in which the coordination efforts with be conducted. At the City's option, coordination efforts may be performed by the proposer's direct contact, by the proposer acting through the City or by the City only. When coordination efforts require agreements, such agreements shall be coordinated through the City. The selected proposer will assume responsibilities for all services in its proposal. The selected proposer shall identify a sole point of contact with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. X. LICENSE REQUIREMENTS In accordance with Section 3300 of the California Public Contract Code, the City has determined that the proposer shall possess a license in the classification specified in the Notice Inviting Proposals. XI. Prevailing Wage The Director of the Department of Industrial Relations of the State of California has ascertained the prevailing rate of per diem wages in dollars, based on a working day of eight hours, for each craft or type of worker or mechanic needed to execute any construction or maintenance contract, which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http: / /www.dir.ca.gov /. The Contractor is required to pay the prevailing wage rate referred to above and is responsible for selecting the classification of workers which will be required to perform this service in accordance with the Contractor's method of performing the work. Pursuant to Section 1775 of the Labor Code (State of California) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rates for any public work done under this Contract or by any subcontractor. XII. INITIATIONXICK OFF MEETING The successful proposer will be required t o services or at any time as required by the including transition of services and scheduling XIII. CITY BUSINESS LICENSE meet with City staff prior to commencement of City, to discuss and agree on operational issues The selected proposer shall be required to obtain a City of Santa Ana Business license within thirty (30) days of selection and must provide a copy to the City projects manager or designee prior to commencing any work in Santa Ana. XIV. ADDENDA Any subsequent changes in RFP from the date of preparation to date of submittal will result in an addendum or amendment by the issuing office. Notification of such addendum or amendment shall be effected by posting on City's website, as set forth in the Notice Inviting Proposals. City of Santa Ana Street Tree Maintenance RFP 25B_57 Page 6 XV. RULES FOR PROPOSALS The signer of the RFP must declare in writing that the only person, persons, company, or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full authority to bind the proposer (Exhibit K). XVI. MANDATORY PREPROPOSAL MEETING A mandatory pre - proposal meeting is scheduled for Tuesday. April 14. 2015, at the Public Works Agency- Maintenance Services, City Yard, 220 S. Daisy Avenue M -85, Second Floor, Santa Ana, CA 92703, at 10:00 AM. The meeting will include a detailed discussion of the project, schedule, relevant details of the service etc. and will be followed by a question -and- answer session. All questions must be submitted in written form. After the pre - proposal meeting, City will respond by e -mail to written questions or requests for clarifications. Said e -mail will be sent to pre - proposal attendees. It is highly recommended that proposer operation /field supervisors attend this meeting. It is the bidder's full responsibility to view and inspect the areas to be maintained in accordance with this specification. XVII. E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS To facilitate the RFP process, proposers are required to monitor the City's Bid and RFP page at www.santa- ana.org /bids -rfos. No oral interpretations will be made by the City to any proposer as to the meaning of requirements identified herein, including the Scope of Services and Terms and Conditions. Every request for such an interpretation must be made in writing via e -mail to the projects manager (dmercado(a)santa- ana.org) no later than Monday April 23, 2015 at 5:00 PM. Significant interpretations or clarifications will be made by an addendum to this RFP, which will be posted to the website. Addenda may become part of the agreement documents. XVIII. SUBMITTAL INFORMATION AND DEADLINE Proposals are due to the City of Santa Ana, at the date, time, and location set forth on the Notice Inviting Proposals. Faxed and e-mail proposals will not be accepted. XIX. SUBMITTAL REQUIREMENTS The RFP is intended to assess and evaluate each firm's capabilities as they apply to the proposed project. Submittal of Proposal A. Four (4) copies of the response to the RFP shall be signed by a company official with the power to bind the company. B. One (1) copy of the submittal on a compact disc, USB flash drive or equivalent. Structure your proposal to include the Scope of Services response, general time implementation schedule, fees /contract price, and exhibits. Each firm must address each of the following items in its response to the RFP: A. Statement of Qualifications - In order to maintain uniformity, the Statement of Qualifications must be limited to a MAXIMUM of 20 PAGES (excluding front and back City of Santa Ana Street Tree Maintenance RFP 25B -58 Page 7 covers, section dividers and exhibits). The page limitation includes all appendices, attachments, and supplemental information. The following information is required: 1. Cover Letter — A letter signed by a principal or authorized representative who can make legally binding commitments for the entity. 2. Firm and Personnel Exoerience:A profile of the firm's experience, including the names and experience of personnel and subconsultants who will be providing services. At a minimum, this should include the project manager /principal agent, associates in charge when project manager /principal agent is unavailable, key personnel, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual's time devoted to this project. The project manager /principal agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. The firm shall identify at least two (2) ISA Certified Arborists who have at least 5 years' experience in the field of urban forest management that will be responsible for providing project management throughout the life of the contracts as well as a full -time English speaking Project Supervisor who is an ISA Certified Arborist, capable of communicating with any City representative and be authorized to act on behalf of the firm. 3. List of staff qualification including but not limited to: a. Certified Arborists employed by the firm. b. Certified Tree Workers employed by the firm. C. Certified Utility Arborists employed by the firm. d. Utility Line Clearance Specialist employed by the firm. e. Certified Wildlife Protectors employed by the firm. f. California State Licensed Pest Control Advisor employed by the firm. g. California State Licensed Pest Control Applicator employed by the firm. h. Consulting Arborist employed by the firm to consult on tree health issues. I. Technicians providing technical support for inventory software. 4. Documentation of the technical ability and experience similar in scope to the project. a. A description of previous experience, including urban forestry management projects of similar nature and scope. b. A written description of the proposed software program to be used to manage the City's Tree Inventory and firm's ability to provide accurate inventory updates for all trees serviced. C. A statement describing the firm's ability to provide tree inventory data for the City's Geographic Information System (GIS). Data shall be compatible with the City's GIS program. d. A written description of work activities that includes but not limited to the following activities: I. Grid pruning ii. Service responses iii. Planting IV. Removals V. Emergency response protocol e. A written description of the firm's plant to report green waste generated and the method for its disposal. City of Santa Ana Street Tree Maintenance RFP 25B -59 Page 8 f. A complete list of machinery and equipment, including year, serial number and license number, that will be dedicated for use on this contract and all available equipment in reserve to allow for breakdowns. g. A written statement describing the firm's ability to acquire and purchase trees for the City's planting program. Include a description of the facility where the trees are to be stored. 5. Implementation Plan: Proposer shall submit a general description of the deliverables and timelines to complete the project and include firm start date after award and approval on Tuesday, June 16, 2015. 6. Statement of past project disqualifications(s) and litigation. Proposed Quality and Cost Control Plan: to enhance the service and responsiveness to the City. It should include the following: a. The methodology in which the firm will handle complaints from the public and damage to public and private property. b. Effective means to correct problems. C. The means the firm will use for completed the project. 8. Financial Responsibility (Capacity): Proposer shall submit its most recent audited financial statement, evidencing proposer's financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a ninety (90) -day period. If said financial statement does not reflect full ninety (90) -day operational capacity, proposer may include a letter of credit as evidence of supplemental capacity. 9. Proposal Deposit (Bid Bond): Five - percent (5 %) of the total proposed annual contract amount of the proposal item pricing in Exhibit F. The proposal deposit must be in the form of a bid bond, cashier's check, certified check, bank draft, letter of credit, trust company treasurer's check, or money order. Checks shall be payable to the City of Santa Ana. NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED. Proposal deposit of the unsuccessful proposers shall be returned upon award of contract by the City. B. EXHIBIT F — PROPOSER'S CERTIFICATION_ AND PROPOSAL ITEM PRICING C. EXHIBIT G — RELEVANT WORK HISTORY D. EXHIBIT H — PROPOSER'S STATEMENT E. EXHIBIT I — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR F. EXHIBIT J — RESPONSIBLE PROPOSER — SUPPLEMENTAL QUESTIONNAIRE G. EXHIBIT K— NONCOLLUSION AFFIDAVIT H. EXHIBIT L— SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY The proposal must be completely responsive to the RFP. Any exceptions to the requirements of this RFP must be included in the proposal. Such exceptions must be included as a separate element of the proposal entitled "Exceptions and Deviations." The Executive Director, in his sole and absolute discretion, may authorize or deny any exceptions. City of Santa Ana Street Tree Maintenance RFP 25B-60 Page 9 J. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. The City reserves the right to waive minor inconsistencies in submitted Proposals. XX. CONTRACTOR SELECTION — PROPOSAL AND EVALUATION The criteria for evaluating the proposals submitted will take the following items into consideration: A. Qualifications of Entity and Kev Personnel .................... ............................25% Included ability to provide the requested scope of services, the Proposer's financial capacity, recent experience conducting work of similar scope, complexity and magnitude for other public agencies of similar size, references. B. Approach to Providing the Requested Scope of Services . ............................25% Includes an understanding of the RFP and of the project's scope of services, knowledge of applicable laws and regulations related to the scope of services. C. Price Proposal .................................................................... ............................30% Price Proposals will be evaluated on the basis of the Grand Total Pruning Section submitted in Exhibit F. D. Information Management .......................................... ............................15% 1. Inventory software provided to the City 2. Technical support for software and data management 3. Quantity and types of inventory equipment 4. The ability to provide accurate inventory updates, for all trees serviced, compatible with the City's tree inventory database 5. Geographic Information System (GIS) capabilities E. Innovative and /or Creative Approaches ....................... .............................5% to providing the services that provide additional efficiencies or increased performance capabilities F. Oral Interviews In addition to the written proposal, the top tier proposers may be asked to make an oral presentation to the Selection Advisory Committee. The Contractor should have available a principal in the company and the contractor's proposed project manager to discuss the following: 1. The major elements of the proposal and be prepared to answer questions clarifying the proposal details. 2. A description of similar experience the Contractor has in providing the requested services. Exhibits may also be used. 3. The proposed staffing, supervision coverage, level of training, and fleet and facility resources identified to provide the requested services. 4. Any other are the City finds necessary to address. The proposals will be reviewed by a Selection Advisory Committee of City staff members. The committee will evaluate proposers based on the response to the RFP and the City evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the proposers. The committee may interview the top tier of proposers on Wednesday, May 13, 2015, and recommend award of the contract to the proposer who will provide the best quality service at minimum cost to the City. The City reserves the right to negotiate pricing and for City of Santa Ana Street Tree Maintenance RFP 25B_61 Page 10 additional terms City reserves the right to begin negotiations and enter into a contract without an interview or further discussions. XXI. REVIEW EVALUATION RESULTS AND AWARD Proposals will become public record after award of contract. Interested offerors may submit a written request with a self- addressed stamped envelope to receive results of the evaluation. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. Submit your request to City of Santa Ana, Public Works Agency- Maintenance Division, 220 S. Daisy Avenue, Santa Ana, CA 92703. XXII. PROTEST PROCESS Any protest must be submitted in writing to the Executive Director of Public Works, City of Santa Ana, 20 Civic Center Plaza M- 21, Santa Ana, CA 92701 before 4:00 p.m. of the 5" business day following City's notification of intent to award contract. Protester is responsible for ensuring timely delivery of protest. Hand delivered protests must be delivered to the receptionist at the Public Works Receptionist Counter of the 4`h floor of the City Hall Ross Annex. The protest shall include a complete statement of the basis for the protest, and shall specify the basis for the protest. The protest shall include the name, address and telephone number of the person representing the protesting party. The person filing the protest shall concurrently transmit a copy of the protest document, and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest. Such parties include all other proposers who appear to have a reasonable prospect of receiving an award depending on the outcome of the protest. If a timely protest is received, the Executive Director of Public Works, or designee, shall set a hearing within five (5) business days, or as soon thereafter as a hearing may be set. All interested parties may appear and offer testimony at the protest hearing. Formal rules of evidence shall not apply at this hearing, nor shall testimony under oath be required. The burden of proof shall be on the protesting party to demonstrate that staff's determination of the proposed "best quality service at minimum cost" is arbitrary and capricious or unsupported by substantial evidence in the record. The Executive Director will issue a written decision to the City Council on the protest, which shall also be promptly provided to all interested parties. The procedure and time limits set forth in this paragraph are mandatory and are the proposers' sole and exclusive remedy in the event of a protest. Failure to comply with the procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code Claim or legal proceedings. City of Santa Ana Street Tree Maintenance RFP Page 11 25B -62 EXHIBIT A CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES SCOPE OF SERVICES Contractors must provide costs for each of the service categories described in the specifications outlined in EXHIBIT F. Contractors must also list all deviations from specifications, if any. The routine maintenance locations will serve as the basis for the RFP. At the discretion of the Projects Manager or designee, one or more optional add -on locations and specialized services may or may not be included in the agreement with contractor. In addition, the City at the discretion of the Projects Manager or designee, reserves the right to decrease the scope of work during the duration of the agreement. FUNCTIONS AND RESPONSIBILITIES A. PROJECTS MANAGER The Projects Manager or designee shall have the authority to accept/reject materials, workmanship and to make minor changes in work or schedule. When the performance of the work or completion per schedule is determined to be sub - standard, he /she may (1) recommend that all or a portion of payment be withheld, and /or forfeiture for delay to be assessed; (2) direct the work be accomplished by either City forces or separate contractor, in order to complete the necessary work as close to schedule as possible, and withhold the resulting costs. Payment to be withheld shall be deducted from the next monthly payment due the Contractor, or if the amount is insufficient to cover payment, the Contractor shall be liable and will be billed accordingly. The Projects Manager or designee shall decide all questions, which may arise as to the manner of performance and completion per schedule, acceptable fulfillment of the contract by the Contractor, interpretation of the specifications, and compensation to include completion of work by alternate sources. B. CONTRACTOR (1) Contractor's Office Contractor is required to maintain an office /yard within a sixty (60) minute response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cell phone. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies. There will be no on -site storage of equipment or materials. Contractor will have full responsibility for maintaining an office and a yard. (2) Submittals The Contractor shall submit to the Projects Manager or designee at the beginning of work, 1) a detailed job schedule, 2) time sheet, 3) names and titles of all persons working on the project, and 4) materials and /or chemicals to be used on the project for approval. All submittals shall be periodically updated as necessary. The Projects Manager or designee shall be immediately notified of any deviation from schedule or material usage. Contractor shall provide sufficient personnel to accomplish the work within the allotted time frames as indicated in this specification. City of Santa Ana Street Tree Maintenance RFP 25B_63 Page 12 (3) Uniforms /Identification The Contractor shall provide to all field personnel a standard uniform with company identification. All vehicles and equipment on the project site shall also be properly marked with company identification. (4) Licenses and Permits In addition to any and all relevant City, State and Federal permits and licenses required for the performance of the work required by this contract, prior to award of contract and without additional expenses to the City, the Contractor shall hold a valid and current California C -27 and a C- 61/D49 Contractor License, and a City of Santa Ana Business License, and submit a copy thereof. Both State licenses must be in good standing for the previous seven (7) years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs. (5) Equipment 1. The Contractor's vehicles and equipment shall be neat in appearance and easily identified. Identification on the Contractor's vehicles shall consist of, at a minimum, company name, local telephone number and contract services provided by City of Santa Ana in print no less than eight (8) inches tall. 2. The Contractor shall maintain its vehicles and equipment in safe and mechanically sound condition. 3. The Contractor shall provide all personnel, vehicles, supplies and equipment necessary to perform services. (6) Compliance with Applicable Laws and Regulations 1. Contractor shall perform all requirements under and in strict observance of and compliance with all applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements. 2. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of this contract. (7) Contractor shall provide sufficient personnel to accomplish the work within the allotted time frames as indicated in this specification. (8) Global Positioning System (GPS) The Contractor shall provide all vehicles working in the City with a GPS that enables the monitoring of the location of the contract vehicles at all times via computer. This system will also monitor the day -to -day operation of the vehicles, location of vehicle and the direction and speed of travel. The City and Contractor shall be enabled to view this information via computer at all times. GPS reports shall be available at the request of the City. City of Santa Ana Street Tree Maintenance RFP 25B_64 Page 13 II. SCOPE OF WORK DUTIES AND RESPONSIBILITIES A. INTENT (1) The intent of these specifications is to provide full and complete contract tree maintenance services for parkway and median trees throughout the City herein described, and that such trees be kept in a healthy, weed -free, vigorous, and well -kept state at all times. B. DESCRIPTION OF PROJECT (1) Furnish all labor, equipment, materials, and supervision to perform tree maintenance as described herein including, but not limited to, the following: 1. tree trimming, 2. tree removal, 3. root pruning, 4. tree planting, and 5. electronic management of all work records. C. MINIMUM REQUIREMENTS (1) Proposer must have been in the business of providing full service tree maintenance programs to governmental agencies and /or municipalities that includes, but is not limited to the pruning, removal and replacement of trees for at least five (5) years. In addition, Proposer must provide five (5) references with contact information for the main agency manager. (2) Proposers must show, through documentation by records of past performance and references, a corporate capability that includes the ability to perform the following work, both consistently and concurrent with other required services: Annually trim as many as fifteen thousand (15,000) trees and five thousand five hundred (5,500) palms, ranging in size from six (6) inches in diameter and larger, with work occurring during regular business hours at night or during weekends. Trees and palms shall be trimmed from the safety of a certified aerial boom truck. The Proposer must be prepared to physically display an inventory of equipment for inspection by the City that includes certified aerial boom truck equipment with boom height capacity in excess of ninety (90) feet. The City will not allow workers gaffing into palms as a substitution for equipment that does not meet equipment height requirements. The Proposer must be prepared to trim trees based on seasonal appropriateness and the logistical needs of the City. City of Santa Ana Street Tree Maintenance RFP 25B_65 Page 14 2. Annually remove and grind the stumps of as many as three hundred (300) trees ranging in size from thirty -six (36) inches in diameter and larger, with work occurring during regular business hours. The Proposer must show documentable experience in the safe removal of mature trees using methods of rigging, including the use of cranes. 3. Annually, supply and plant as many as five hundred (500) trees ranging in size from a fifteen (15) gallon to a twenty -four (24) inch to thirty -six (36) inch box -size nursery stock. The Proposer shall exhibit, by portfolio and references, experience with planting projects of the scope and quantity described herein. 4. Annually water and maintain as many as five hundred (500) young trees with a regularly scheduled work plan. (3) The Proposer shall exhibit, by portfolio and references, the capacity to respond to emergency tree incidents, ranging from limb failures on single trees to storm related damages affecting many trees, in a manner that meets the needs of the City. WORKING HOURS (1) Normal working hours shall be within a ten -hour day between the hours of 7:00 AM and 5:00 PM, Monday through Friday. No Saturday or Sunday work is to be scheduled without prior written permission from the City, unless it is an emergency situation. No motorized equipment shall be operated before 8:00 AM or after 5:00 PM. 1. Normal business hours are according to the Municipal Code, Section 18- 314.(i)— Special provisions. 2. (1) Noise sources associated with the maintenance of real property, provided said activities take place between 7:00 a.m. and 8:00 p.m. on any day except Sunday or a federal holiday, or between the hours of 9:00 a.m. and 8:00 p.m. on Sunday or a federal holiday. E. LEVEL OF MAINTENANCE (1) All work shall be performed in accordance with the HIGHEST INDUSTRY STANDARDS, as stated in the enclosed maintenance specification description. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the sites. (2) If, in the judgment of the City, the level of maintenance is less than that specified herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein, withhold appropriate payment from the Contractor until services are rendered in accordance with specifications set forth within this document and providing no other arrangements have been made between the Contractor and the City. Failure to notify of a change and /or failure to perform an item or work on a scheduled day may, at the City's sole discretion, result in deduction of payment for that date, week, or month. Payment will be retained for work not performed until such time as the work is performed to City standard. (3) The Contractor is required to correct deficiencies within the time specified by the City. If noted deficient work has not been completed, payment for subject City of Santa Ana Street Tree Maintenance RFP 25B -66 Page 15 deficiency shall be withheld for current billing period and shall continue to be withheld until deficiency is corrected, without right to retroactive payments. QUALITY OF WORK AND MATERIALS (1) All material and equipment furnished by the Contractor shall be new, high grade, and free from defects and imperfections, unless otherwise hereinafter specified. Workmanship shall be in accord with the best standard practices. Both materials and workmanship shall be subject to the approval of the Project Manager or designee. All materials used shall be approved in advance by the Projects Manager or designee. G. WORKMANSHIP AND SUPERVISION (1) The work force shall include a thoroughly skilled, experienced, and competent supervisor who shall be responsible for adherence to the specifications expressed within the Scope of Work. All supervisory personnel must be able to communicate effectively in English (both orally and in writing). Any order given to supervisory personnel shall be delivered to the Contractor. The supervisor assigned must be identified by name to ensure coordination and continuity. (2) At a minimum, Contractor shall provide, in addition to one (1) full time supervisor, and up to four (4) pruning crews. Each Pruning Crew shall consist of, at minimum: Three (3) employees — 1 foreman and 2 tree trimmers One (1) boom truck One (1) chipper truck One (1) chipper and pruning equipment including, but not limited to, chain saws, pole pruners, and pole saws. Foremen shall be proficient in English and be a qualified line clearance worker or qualified arborist. Each Large Crews shall consist of at minimum: One (1) foreman Two (2) tree trimmers Six (6) ground workers Three (3) boom trucks One (1) loader with a grappler attachment Two (2) roll off forty (40) yard containers. Foreman and tree trimmers shall be qualified line clearance workers or qualified arborists. SUPERVISION OF CONTRACT (1) All work shall meet with the approval of the Projects Manager or designee. There shall be a minimum of a monthly meeting with the Contractor and the City City of Santa Ana Street Tree Maintenance RFP 25B_67 Page 16 representative to determine progress and to establish areas needing attention. A daily maintenance schedule will be submitted in writing to the City every morning. The supervisor of this contract shall be available to meet with the City's representative daily during working hours, as necessary. (2) Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications. SPECIFICATIONS (1) All work shall conform to the pruning standards as noted in the American National Standard Institute, ANSI A300 (Part 1) — 2008 Pruning Standard and the companion publication Best Management Practices, Tree Pruning (Revised 2008). In all cases the City's representative shall have complete and sole discretion in determining conformance and acceptability of trees trimmed by the Contractor. Trimmed trees rejected by the City's representative shall be excluded from payment. (2) Contractor shall comply with Standards of the Division of Occupational Safety and Health (CAL OSHA) and the American National Standard Institute (ANSI), Z133.1 -1988, Safety Requirements. (3) These specifications are intended to cover all labor, material and standards of architectural, landscaping, and mechanical workmanship to be employed in the work called for in these specifications or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. J. CORRESPONDENCE All correspondence shall be addressed to: Danell Mercado — Projects Manager Public Works Agency— Maintenance Division 220 South Daisy Avenue — Building A Santa Ana, CA 92703 dmercado(@.santa-ana.org K. PROVISIONS FOR EXTRAS (1) No new work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved in writing by the City before the work is commenced. The Contractor will be required to provide before and after photographs of safety items or emergency repairs which were made without prior City approval. Documentation of contract compliance may be required on some occasions. (2) Should a change or extra work be found necessary by the City, all changes and extra work shall be performed at the same unit price of any proposal item listed. If the work is not listed as a proposal item, the Contractor shall submit a fair cost City of Santa Ana Street Tree Maintenance RFP 25B -68 Page 17 for the work to be performed. A change order authorization, in writing, will be issued by the City. (3) The City reserves the right to increase or decrease the quantity of any item(s) or portion(s) of the work described in the specifications or the proposal form or to omit portions of the work so described as may be deemed necessary or expedient by the City Arborist or designated representative and the Contractor shall agree not to claim or bring suit for damages, whether for loss of profits or otherwise, on account of any decrease or omission of any kind of work to be done. The City shall reduce the price accordingly. Alterations, modifications or deviations from the work described in the scope of services by Contractor shall be subject to the prior written approval of the City. Any price adjustments shall be made by mutual consent of the parties in that case. L. STREET CLOSURES, DETOURS. BARRICADES (1) Warning signs, lights, and devices shall be installed and displayed in conformity with "The California Manual on Uniform Traffic Devices" for use in performance of work upon highways issued by the State of California, Department of Transportation and as directed by City staff. (2) If the Contractor fails to provide and install any of the signs or traffic control devices required hereby or ordered by the City staff, staff may cause such signs or traffic control devices to be placed by others, charge the costs therefore against the Contractor, and deduct the same from the next progress payment. (3) A traffic control plan will be submitted to the Projects Manager or designee ten (10) days prior to starting this contract. M. DISPOSAL (1) All debris generated by the Contractor in the performance of work shall become the property of the Contractor from and after the time of site clean -up. The Contractor shall dispose of all generated debris at no additional cost to City and shall dispose of debris as is consistent with the requirements of AB 939. 1. Provide disposal reports 2. As requested, City may request Contractor to dump tree mulch at City owned sites at no extra cost to City. 3. All green waste produced as a result of the Contractor's operations under this Agreement shall be reduced, reused, recycled, and /or transformed by Contractor. Weight slips shall be required as proof of final disposal and must be submitted by Contractor with each demand for payment. All brush generated from tree trimming operations shall be recycled where practical. 4. Wood chips City of Santa Ana Street Tree Maintenance RFP 25B_69 Page 18 a. Reducing shall include but not be limited to chipping, grinding, and /or shredding operations. Disposal is to be at a recycling yard for use in a mulching program, and Contractor shall provide proof of such with each demand for payment. b. At the direction of the Maintenance Services Manager, wood waste generated from tree removals shall be chipped into pure wood chips with an even uniform size. These chips may be dumped in specific locations in the City. Reducing will include, but not be limited to using chipped, ground or shredded tree materials as mulch. If the Contractor has a location outside the City where such mulch may be applied, Contractor must provide the City with documentation (included in each demand for payment) from the property owner including indicating location and amount of material to be used at that location. RECORDS (1) Contractor shall provide and operate, at no cost to the City, a computerized tree inventory system that is capable of uploading historic data and that is compatible with the current tree inventory provided by current contractor (Arbor Access) inventory system (web -based SQL Server 2008). 1. This system shall be password accessible twenty four (24) hours each day of the year via the internet. 2. Historic tree inventory and work history data, to be provided by the City, shall be uploaded and operational within Contractor's tree inventory system prior to the commencement of any tree service work under the terms of an awarded contract. 3. Thereafter, the Contractor shall update and maintain the tree site specific, internet accessible, computerized tree inventory system to reflect changes in baseline data (e.g. species, height, DBH) and to record the date, cost and crew identity for any trimming, removal, planting or emergency response work that occurs at any tree site at which tree work is performed. The system shall be upgraded to reflect the removal and replacement of trees, as well as the addition of trees to the inventory. 4. The system shall be capable of maintaining and displaying all past work histories for any and all tree sites in the inventory, both individually and collectively by query, as well as future scheduling to the extent known. 5. All aspects of the system including, but not limited to, data entry, system maintenance, system hardware and /or software upgrades and server security and stability shall be the responsibility of the Contractor and shall be provided at no cost to the City. The system shall not be proprietary in the nature of its function and shall operate and interface with common computer software and web based applications, including City of Santa Ana Street Tree Maintenance RFP 25B -70 Page 19 the ability to export data into common spreadsheet applications. The records created for the City shall be the property of the City. (2) The Contractor shall keep accurate records concerning all of his /her employees or agents. The Contractor shall provide this information in an organizational chart as changes in staffing occur. Additionally, the Contractor shall provide the City with names and telephone numbers of emergency contact employees. (3) Contractor will provide on a monthly basis to the Projects Manager or designee a report of any changes noted or performed by the Contractor to the existing street Park Tree Inventory. The City of Santa Ana reserves the right to adjust quantities to this contract. These adjustments will be determined by the Project Manager or designee. O. EMERGENCY SERVICES The Contractor will provide the City a twenty -four (24) hour emergency phone number and name of at least two (2) qualified persons who can be called by City representatives when emergency maintenance conditions occurs. These Contractor representatives shall respond to said emergency within thirty (30) minutes of receiving notification and mobilize field staff to respond to the emergency within two (2) hours. LICENSE In addition to any and all relevant City, State and Federal permits and licenses required in the execution of the contract, the Contractor shall hold a valid and current California C -27 and a C- 61/D49 Contractor License and submit a copy thereof. Both licenses must be in good standing for the previous seven (7) years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs. The name and permit number will be supplied to the City at the beginning of contract, and any changes forwarded within twenty -four (24) hours of said change. Q. CONTRACTOR'S OFFICE Contractor is required to maintain an office within a sixty (600) minutes response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by cell phone or pager. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies. Contractor will have full responsibility for maintaining an office and a yard. There will be no on -site storage of equipment or materials, according to City ordinance: Sec. 36 -145. - Same — Commercial vehicles. No person shall park and /or leave standing on any street, or portion thereof, in any residential district located within the city any commercial vehicle with a manufacturer's gross vehicle weight rating of ten thousand (10,000) pounds or more for a period of time longer than two (2) hours. Such restriction shall not apply to any commercial vehicle which is making pickups or deliveries of goods, wares, and merchandise from or to any building or structure located on the residential street, or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling, or construction of any building or structure upon the residential street for which a building permit has previously been obtained. City of Santa Ana Street Tree Maintenance RFP 25B_71 Page 20 R. SCHEDULES The City operates on a four (4) year prune cycle trimming approximately 55,000 trees. The City annually prunes approximately 15,000 trees and approximately 5,000 palms by grid prune. (1) Annual Schedule Upon contract award, the successful Proposer shall be required to submit a work schedule based on the City's annual pruning requirements, removal and placement program, and planting projects. The proposal shall include a recommended annual work program, daily work schedules, personnel and vehicles that would be required to complete the annual maintenance program. Depending on the City's current and future needs, the scheduled work may require multiple crews to perform concurrently within the same time constraints. a. The Contractor shall provide an annual maintenance schedule indicating the time frames when items of work shall be accomplished per the performance requirements. b. The Contractor shall submit revised schedules when actual performance differs substantially from planned performance. (2) Monthly Schedule Contractor shall meet with the City once a month to discuss work performance, special instructions, any problems encountered and upcoming schedules. 2. Changes to the schedule shall be received by the Projects Manager or designee at least twenty -four (24) hours prior to the scheduled time for the work. 3. Failure to notify of a change and /or failure to perform an item of work on a scheduled day may, at the City's sole discretion, result in deduction of payment for that date, week or month. (3) Daily Schedule The Contractor shall meet with the City's representative daily for the purpose of reviewing the week's work, receiving special instructions, and to discuss any problems encountered on the job. Changes to daily schedule can be made verbally or by email to the Projects Manager or designee. (4) Performance on Schedule The Contractor has been provided the maximum latitude in establishing work schedules which correspond to its manpower and equipment resources. The Contractor has also been provided the opportunity and procedure for adjusting those schedules to meet special circumstances. Therefore, all work shall be completed on the day scheduled, as shown on the weekly schedule. S. PERFORMANCE DURING INCLEMENT WEATHER City of Santa Ana Street Tree Maintenance RFP 25B -72 Page 21 (1) During the periods when inclement weather hinders normal operations, the Contractor shall adjust his /her work force in order to accomplish those activities that are not affected by weather. (2) The Contractor shall immediately notify the Projects Manager or designee prior to removing the work force from the job site for agreement on degree of inclement weather or other reasons. If the Projects Manager or designee cannot be reached, the Contractor shall notify Maintenance Services Supervisor. T. PUBLIC NOTICING The Contractor shall supply and post standard signage on the trunk of the tree at the site work at which work is to be performed, at least seventy two hours (72) in advance of work with the signage clearly stating what type of work is to be done and what affect the work will have on parking availability at that particular site. Posting shall be affixed to the tree trunk using materials that do not cause permanent damage to the tree such as twine. In the event that a tree trunk is not available for posting, the Contractor shall affix the posting to a standard size safety cone or a three foot stake and place that cone in the center of the parkway where a tree is to be planted or atop a stump that is scheduled for grinding. U. TOOL SANITATION On all trees, including palms, known or suspected to be diseased, pruning tools and cut surfaces shall be disinfected with a twenty -five (25) percent chlorine bleach solution or one hundred (100) percent Lysol, after each cut and between trees where there is danger of transmitting the disease on tools. Fresh solution shall be mixed daily. Old solutions shall be disposed of through proper disposal methods. Dumping used or old bleach solutions on the ground or down the storm drain and will result in severe penalties to the Contractor. V. WILDLIFE PROTECTION (1) The Contractor shall have a wildlife protection program that outlines employee protocol when discovering wildlife in trees scheduled for pruning. A copy of the program material shall be made available to the Projects Manager or designee. (2) Prior to the commencement of any work in the vicinity of any tree, each tree shall be visually surveyed, from all sides, for the sole purpose of detecting the presence of bird nests or wildlife of any type. If a nest is found and is determined to be active, there shall be no work of any type in the tree in which the nest is found without the verbal or written permission of the City Arborist or designated representative. At no time shall any nest or wildlife be removed from its location. (3) In the event that wildlife is accidentally displaced and needs assistance, the Contractor shall notify the City's Animal Control service and /or the nearest appropriate animal rescue facility, as identified in the Contractor's submittal required herein regarding "Protection of Wildlife', shall be contacted for assistance. W. UNDERGROUND EXCAVATIONS City of Santa Ana Street Tree Maintenance RFP 25B_73 Page 22 The Contractor shall be responsible for locating all underground utility lines to insure the safety of his /her work crew and to protect, in place, existing utility equipment before commencing any excavation. Contractor shall contact the Projects Manager or designee and Underground Service Alert (1 -800- 227 -2600) 48 hours before commencing any excavation, to locate underground service lines. III. TECHNICAL MAINTENANCE SPECIFICATIONS A. TREE INVENTORY (1) Upon contract award, the successful Proposer shall be required to provide a complete update of the City's tree inventory at no additional cost to the City and submit the completed inventory to the City within six (6) months of the contract award. The tree inventory data shall conform to the existing tree inventory database and include but not be limited to the following data fields: (2) Tree Location 1. A Global Positioning System (GPS) tree inventory shall be created with a new database using the City's standardized addressing system for all City owned or maintained easement. The Contractor shall be required to create an ESRI ArcGIS compatible "shapefile ". 2. The inventory shall be capable of showing the location of every existing tree site and vacancies on the City's existing GIS base maps (streets, parcels, addresses, ROW and hardscape, etc.). 3. The tree inventory shall be conducted by visiting each tree site or vacant planting site and plot the position. The data shall be compatible with the latest version of ArcView. The minimum accuracy shall be not more than one (1) sub - meter. 4. The systems should be able to export a shapefile that includes all tree attributes. Latitude /Longitude, Species, Height, DBH, Age or Date Planted (if available), ID number (for linkage to maintenance records), etc. (3) Tree condition General condition of individual trees 2. Condition of surrounding hardscape (i.e. displaced or recent repairs or any lift over three quarters (3/4 ") IV. GENERAL MAINTENANCE REQUIREMENTS All maintenance functions shall be performed in accordance with the following specifications. The City shall have the right to determine schedule days and the extent and frequency of additional "as needed" services. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the listed trees. All operations will be conducted so as to provide maximum safety for the public and minimize disruption of the public use of City streets. City of Santa Ana Street Tree Maintenance RFP 25B_74 Page 23 Hazardous evaluation of trees or palms at time of trimming and reported through work order system. While performing work of any type, the tree worker should inspect for any obvious hazards related to trees, including uplifted sidewalk segments (lifted over three quarters (3/4 "), all hazardous situations should be corrected or promptly reported to the City. Any structural defect or weakened tree shall be reported to the City's designated representative. This information will be updated, at a minimum, on a weekly basis. Remove leaves, weeds, trash, and other debris from landscaped areas and disposed of off -site. Clean sidewalks, roadways, and any other areas littered or soiled by Contractor maintenance operations. Maintain the premises free of debris at all times. Upon completion of any work project, the Contractor shall remove remaining excess materials, waste, rubbish, debris, and his /her construction and installation equipment from the premises. Any dirt or stains caused by the work shall be removed. Existing City trash containers shall not be used for the disposal of debris collected by the Contractor. Prune trees adjacent to roadway intersections to provide adequate sight distance for vehicles entering the intersection. Prune trees materials so that all traffic control signs are clearly visible to approaching drivers. Notify the City immediately of any unusual and hazardous conditions at the work site. A. HARDWOOD TREE PRUNING Any tree work performed on a City tree must be done according to the City's specifications. The criterion for pruning varies based on the type or purpose of pruning. (1) General Specifications for hardwood tree pruning 1. Contractor shall consult with the City Arborist before making any cuts that could result in permanent disfigurement of the structure of any tree. 2. Trees shall be pruned so as to prevent branch and foliage interference with safe public passage. Street clearance shall be kept to a minimum of fourteen feet (14') above the paved surface of the street and nine (9) feet above the curb and surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. If pruning to these standards would result in permanent disfiguration of a tree, the Contractor shall not prune the tree until such time as direction is obtained from the City Arborist. 3. When removing a live branch, pruning cuts should be made in branch tissue just outside the branch bark ridge and collar, which are trunk tissue. If no collar is visible, the angle of the cut should approximate the angle formed by the branch bark ridge and the trunk. 4. When removing a dead branch, the final cut should be made outside the collar of live callus tissue. If the collar has grown out along the branch stub, only the dead stub should be removed, the live collar should remain intact and uninjured. City of Santa Ana Street Tree Maintenance RFP 25B_75 Page 24 5. Whenever pruning involves the removal of limbs that are too large to hold securely in one hand during the cutting operation, the limb shall be cut off first at a point several feet beyond the intended final cut. The final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Cuts that result in tearing of tissue on limbs below cuts shall be corrected. 6. All final tree pruning cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth. Excessively deep flush cuts, which produce large wounds or weaken the tree at the cut, shall not be made. The branch collar should not be removed. 7. All dead and dying branches and branch stubs shall be removed. 8. All broken or loose branches shall be removed. 9. Branches that are developing in such a manner as to become larger than the limbs they originate from shall be removed or reduced to half the diameter of the parent branch. 10. When encountering limbs that are weighted with more foliage than the limb is likely to support, selectively prune branches toward the end of the limb in order to reduce end weight and thus decrease the likelihood of limb failure. 11. Selectively reduce and /or remove branches that create sight line conflicts with traffic control signs and /or devices. 12. Selectively reduce and /or remove branches that are within five (5) feet of a structure. 13. Clear trees of sprout or sucker growth to a minimum height of ten (10) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. 14. Prune so as to maintain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by the City Arborist to do otherwise. 15. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be removed without injury to trees. 16. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property. 17. All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree. All major pest problems shall be promptly reported to the City. 18. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with an un- abrasive wood surface and secure bark remaining intact. City of Santa Ana Street Tree Maintenance RFP 25B -76 Page 25 19. All trees six (6) inches in diameter or less shall be pruned with hand tools only. 20. Chain saws will not be permitted to remove any branches two (2) inches or less in diameter. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and /or future disease /decay problems. 21. Any extraneous metal, wire, rubber or other material interfering with tree growth shall be removed when possible. 22. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, unless specifically directed by the City to aid in the safety of climbers performing the removal of a tree. 23. Conifers shall typically be pruned in late winter or early spring. 24. Contractor shall avoid damaging the central leader on all conifers. 25. To control the growth of large, mature conifers contractor shall be required to prune the new growth of lateral limbs. (2) Prune Classifications for Hardwood Trees 1. A Light Prune is performed when conditions within the crown of a hardwood tree are such that only target pruning is needed. Trees that are identified for a Light Prune shall have no more than 15% of the live foliage removed. A Light Prune typically consists of one or more of the following pruning treatments found in sections b, and f below: 2. A Grid Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a Grid Prune shall have no more than 25% of the live foliage removed. A Grid Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e. and f below: 3. A Large Scale Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a Large Scale Prune shall have more than 25% of the live foliage removed, have a diameter breast height above 29 ", and /or a 50' spread. All Large scale pruning shall be pre- authorized by the City Arborist or designee. A Large Scale Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e. and f below: A Service Request Prune shall require Contractor to provide tree maintenance services on designated tree(s) as ordered by the City City of Santa Ana Street Tree Maintenance RFP 25B_77 Page 26 Arborist or designee. Duration of tree maintenance services could be less than one full work day, requiring Contractor to mobilize to another work area. Most assignments will require several job site set ups to perform the work dependent on field conditions. A Service Request Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e. and f below: a. Structural Prune: Structural Pruning is the removal of live branches and stems to influence the orientation, spacing, growth rate, strength of attachment, and ultimate size of branches and stems. Structural pruning is used on young and medium -aged trees to help engineer a sustainable trunk and branch arrangement. If young trees are pruned to promote good structure, they likely will remain serviceable in the landscape for more years than trees that have not been structurally pruned. This pruning type can be summed up in the phrase: subordinate or remove codominant stems. Small- maturing trees and shrubs are structurally pruned to properly space codominant stems, reduce or remove rubbing limbs, and provide desirable crown configuration. All branches are to be kept less than half the trunk diameter. Spacing scaffold limbs allows for the trunk and leader to develop properly, gives the canopy a more balanced form, and reduces wind resistance. Suppress growth on branches with included bark to minimize the chance of breakage. b. Crown Cleaning: Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low -vigor branches and water sprouts from the entirety of the tree crown. Cleaning is the selective removal of dead, diseased, detached, and broken branches. This type of pruning is done to reduce the risk of branches falling from the tree and to reduce the movement of decay, insects, and diseases from dead or dying branches into the rest of the tree. It can be performed on trees of any age but is most common on medium -aged and mature trees. Cleaning is the preferred pruning type for mature trees because it does not remove live branches unnecessarily. Cleaning removes branches with cracks that may fail when the interior wood dries. C. Crown Thinning: Crown Thinning includes the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind -sail effect of the crown and the weight of heavy limbs. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. This practice, known as "lion tailing" disrupts the structural integrity of the tree, making it subject to limb and branch failure, especially during high winds. Thinning the crown can emphasize the structural beauty of trunk and branches as well as improve the growth of plants beneath the tree by increasing light penetration. When thinning the crown of mature trees, up to 25% of the live foliage may be removed unless directed otherwise by the City Arborist. City of Santa Ana Street Tree Maintenance RFP 25B -78 Page 27 Crown Reduction: Crown Reduction is used to reduce the height and /or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay. Reduction is the selective removal of branches and stems to decrease the height and /or spread of a tree or shrub. This type of pruning is done to minimize the risk of failure, to reduce height or spread, for utility line clearance, to clear vegetation from buildings or other structures, or to improve the appearance of the tree. Portions of the crown, such as individual limbs, can be reduced to balance the canopy, provide clearance, or reduce likelihood of breakage on limbs with defects. While reducing a crown, tree workers must adhere to basic tree trimming practices involving limb /branch size relationships and use of the branch bark collar in avoiding the onset of decay at cut sites. e. Crown Restoration: Crown Restoration is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances. Restoration is the selective removal of branches, sprouts, and stubs from trees that have been topped, severely headed, vandalized, lion tailed, broken in a storm, or otherwise damaged. The goal of restoration is to improve a tree structure, form, or appearance. Properly done, this technique provides a more pleasing, unpruned natural look to the tree compared to topping or shearing. Crown Raising: Crown Raising consists of removing the lower branches of a tree in order to provide clearance for buildings, vehicles and pedestrians. It is important that a tree have at least one -half of its foliage on branches that originate in the lower two - thirds of its crown to ensure a well- formed, tapered structure and to uniformly distribute stress within the tree. B. PALM TREE PRUNING Any tree work performed on a City tree must be done according to the City's specification. The criterion for pruning varies based on the type or purpose of pruning. Palm Pruning consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds, seed pods and the skinning or shaping of spent petiole bases into a ball or nut as applicable by palm type. (1) The specifications for the pruning of Queen Palm trees are as follows: 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Queen Palm (Syagrus romanzoffianum): Palm pruning is the removal of fronds, flowers, fruit, stems, or loose petioles that may create a hazardous condition. Palms also may be pruned for aesthetic reasons to eliminate sprouts and stems or dead fronds and seapods. Live, healthy fronds should not be removed. If they must be removed, however, avoid removing those that initiate at an angle of 45 degrees or greater above horizontal. Fronds removed should be severed close to the petiole base without damaging living trunk tissue. Climbing spikes should not be used to climb palms for pruning. City of Santa Ana Street Tree Maintenance RFP 25B_79 Page 28 3. While making an approach to the palm crown for pruning, the Contractor shall inspect the trunk of the palm tree for signs of decay, insect frass, bees, rodents, bird nesting or any other condition suggestive of a structural abnormality. Upon finding any condition suggestive of a structural abnormality of the palm stem, the Contractor shall report to the City Arborist immediately. Care shall be taken in the handling of fruit and flowers as they are likely to release clear liquids that react with and can cause staining to hardscape elements. The Contractor shall be responsible for removing palm fruit related stains from private property hardscape elements. (2) The specifications for the pruning of Canary Island Date Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: Canary Island Date Palm (Phoenix canariensis): dead petiole bases shall be formed into an ornamental ball which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet below the lowest live frond in the crown. Ornamental balls with flattened or "stop sign" sides will not be accepted. The upper portion of the ornamental ball shall not taper in, resulting in a "pineapple' appearance as this treatment defeats the support capacity of the ball. The distal portion of the ball shall begin at a point flush with the periphery of the palm trunk and make a gradual taper upwards until it reaches the periphery of the shaped ornamental ball. The Contractor may use a clean chainsaw in forming and /or shaping the ornamental ball of a Canary Island Date Palm. The use of a sharpened shovels in shaping and maintaining ornamental balls often results in ornamental balls which have flat, untapered bottoms that are likely to relax and collapse into pedestrian and vehicular traffic zones with grave consequences. 3. Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. 4. Fronds shall be trimmed using a handsaw, pole saw, or chainsaw that has been sterilized for no less than five (5) minutes by having the entirety of its cutting blade submersed in a twenty -five (25) percent chlorine bleach solution or one hundred (100) percent Lysol, before and after the tool is used to cut the fronds of any other palm tree. 5. Using properly sterilized equipment as described herein, any fruit or flower structures in the crown of the palm shall be removed concurrently with frond pruning. 6. The Contractor shall use care not to cut into live trunk tissue while maintaining the ornamental ball. The Contractor shall remove any foreign plant material that has sprouted in an ornamental ball. The Contractor shall verify that the ornamental ball meets the standard described herein each time a Canary Island Date Palm is pruned. (3) The specifications for the pruning of Date Palm trees are as follows: City of Santa Ana Street Tree Maintenance RFP 25B -80 Page 29 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Date Palm (Phoenix dactylifera): spent petiole bases are left to form a supportive "base" below the lowest green fronds of the crown. Unlike the ornamental ball of a Canary Island Date Palm (Phoenix canariensis), the base does not require ornate shaping. Instead, spent petiole bases are left uniformly long to form the base of the canopy, which shall extend no less than four (4) and no more than six (6) feet below the lowest live frond in the crown. The Contractor may use a chainsaw in forming and /or shaping the base of a Date Palm by shortening a number of the lower petiole bases to bring the length of the nut to standard. The Contractor shall use care not to cut into live trunk tissue while maintaining the nut. The Contractor shall verify that the base meets the standard described herein each time a Date Palm is pruned. (4) The specifications for the pruning of King Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: King Palm (Archontophoenix cunninghamiana): loose petiole bases are to be removed each time the crown of a King Palm is serviced. Petiole bases that are attached to live trunk tissue shall be left undamaged. (5) The specifications for the pruning of Mexican Fan Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: Mexican Fan Palm (Washingtonia robusta): spent petiole bases are left uniformly long to form a base which shall extend no more than four (4) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall verify that the base meets the standard described herein each time a Mexican Fan Palm is pruned. (6) The specifications for the pruning of California Fan Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: California Fan Palm (Washingtonia filifera): spent petiole bases are left uniformly long to form a nut which shall extend no more than eight (8) feet below the lowest live frond in the crown. The Contractor shall verify that the base meets the standard described herein each time a California Fan Palm is pruned. (7) The specifications for the pruning of Windmill Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Windmill Palm (Trachycarpus forlunei): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. City of Santa Ana Street Tree Maintenance RFP 25B-81 Page 30 (8) The specifications for the pruning of Pindo Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Pindo Palm (Butia capitata): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (9) The specifications for the pruning of Mediterranean Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Mediterranean Palm (Chamaerops humilis): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (10) The specifications for the pruning of Guadalupe Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Guadalupe Palm (Brahea edulis): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (11) The specifications for the pruning of Palmetto Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Cabbage Palm (Saba) palmetto): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. C. TREE REMOVAL Tree removal consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system. (1) The Contractor shall comply with all general specifications standards described herein. City of Santa Ana Street Tree Maintenance RFP 25B -82 Page 31 (2) The diameter price given by the Contractor for tree removals shall be inclusive of all staff, materials and equipment necessary to remove trees as described herein. (3) All diameter measurements for tree and stump removals shall be at diameter at trunk flare. (4) All diameter measurements for tree only removals shall be at diameter at breast height. (5) As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the removal of a tree and its root system. The Contractor shall notify the City Arborist or designated representative, in writing, of any condition that prevents the removal of a tree and /or the grinding of its root system. The Contractor shall take all responsibility for any damage that occurs once the process of removing a tree and /or associated root grinding begins. (6) The Contractor shall comply with wildlife protection standards described herein whenever removing a tree. (7) The Contractor shall not remove any tree without first confirming that the tree being considered is indeed the tree to be removed. Any confusion should be resolved by contacting the City Arborist for assistance. (8) During a tree removal, the Contractor shall maintain control of the tree and its parts at all times, which shall include the selection and use of proper techniques and equipment. At no time shall branches, limbs or tree trunks be allowed to freefall and create damage of any type. Loss of control incidents shall be penalized. (9) While loading and handling debris, the Contractor shall maintain control at all times so as not to result in damage to the public rights or way or private property. In addition, the Contractor shall not drop logs or trunks so as to create undue noise or impact shock related damages to public and /or private property. (10) Stumps, including the root flare shall be ground to a depth of no less than eighteen (18) inches. Surface roots shall be traced and ground to a depth of no less than eight (8) inches. Debris generated by stump grinding and root removal shall be removed from the site and replaced with native soil. Chips and stump grindings shall not be used as a backfill material. (11) The Contractor shall be responsible for the repair of any private property irrigation system components damaged during a tree removal or stump grinding. Repairs shall be made using components matching those that were damaged. D. TREE PLANTING & YOUNG TREE CARE (1) Tree Planting Tree planting consists of the installation of nursery stock container or palm trees supplied by the Contractor. 2. The Contractor shall comply with all general specifications standards described herein. City of Santa Ana Street Tree Maintenance RFP 25B_ 83 Page 32 3. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The Contractor shall assume full responsibility for any damage that occurs during the planting of any tree. 4. The Contractor shall supply quality nursery stock which is fully rooted and representative of recognized standards for size and quality of the material being planted. 5. Brown trunk height (BTH) for palm trees shall be measured from the top of root ball to the lowest green frond attached to the trunk at an angle of ninety (90) degrees. 6. Planting stock shall be well watered prior to shipping and covered for the duration of transport. Trees that are delivered uncovered, with a dry or fractured root ball or with broken scaffold limbs will be rejected. Root bound material will be rejected. Palms that are delivered uncovered, with a dry root ball or with a soilless root ball will be rejected. 7. The Contractor shall not begin excavation for the planting of a tree without first confirming that the planting site being considered is indeed the site intended for the planting of a tree. Any confusion should be resolved by contacting the City Arborist for assistance. In excavating planting pits, the Contractor shall not excavate deeper than the depth of the root ball of the tree being installed. The bottom of the planting pit shall be undisturbed so that the planted tree will not settle below top of root ball grade standards defined herein. As the width of the parkway allows, the Contractor shall excavate the planting pit to be two (2) times the width of the root ball of the nursery stock being planted. 8. All nursery containers and box sides shall be removed from tree root balls prior to planting. The Contractor shall not install trees with box bottoms left on. All container debris (e.g. strapping, box fragments, and nails) shall be removed from the planting pit prior to backfilling. 9. The Contractor shall install the tree or palm so that the top of root ball is at grade with top of curb so that the trunk flare is completely exposed. In the event that there is no curb (i.e. park site), the Contractor shall install the tree or palm so that the top of root ball is two (2) inches above surrounding finish grade. The Contractor shall not resort to cutting or trimming the root ball as a means of meeting grade standards. 10. The Contractor shall backfill hardwood tree plantings with excavated native soil. 11. The Contractor shall backfill transplanted palm plantings with one hundred (100) percent washed mortar (plaster) sand. 12. While backfilling, the Contractor shall cease backfilling when the planting pit is one half (1/2) full and apply water to remove air pockets from the backfill. Once the water has drained, the Contractor shall resume backfilling the planting pit. A watering basin shall be constructed in a uniform circle and shall extend from the center of the tree trunk to six (6) inches beyond the edge of the root ball. The top of the watering basin shall be graded and maintained uniformly with the upper edge of the City of Santa Ana Street Tree Maintenance RFP 25B_84 Page 33 basin maintained at a grade of four (4) inches above the root flare of the tree. 13. The Contractor shall be responsible for the stability of planted trees. The nursery stake stall be removed from the trunk of the tree (as applicable) and the tree shall be double staked using two (2), two (2) inch lodge pole stakes of a length sufficient to be installed beyond the depth of the planting stock root ball and to extend to the upper branches of the installed tree's crown. The stakes shall be installed an equal distance from the trunk of the tree and shall be installed perpendicular to the street or sidewalk and shall be installed so that one stake is orientated to be one hundred eighty (180) degrees opposite the other. The root ball shall not be damaged by the installation of stakes. The trunk of the tree shall be attached to the stakes using City approved tree ties installed as per manufacturer's specifications. (2) New Tree Care New Tree Care consists of the irrigation of young trees which have been installed by the Contractor and the cultivation of new canopy coverage. 1. The Contractor shall comply with all general specifications standards described herein. 2. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The Contractor shall take all responsibility for any damage that occurs during the planting of any tree. 3. The Contractor shall not use hoses, equipment or water from private properties when watering parkway trees. 4. While performing tree watering, the Contractor shall maintain the tree watering basin to include the removal of weeds and debris and the maintenance of the watering basin to size and grade standards defined herein. 5. Trees shall be watered in such a manner that does not result in erosion of the tree watering basin, splashing of parked vehicles or damage to any of the tree's surroundings. Haphazard riggings and /or watering out of the window from the cab of watering equipment will not be tolerated. 6. The Contractor shall maintain a daily log of trees watered. The log shall list the tree watered by site. A printed copy of the log, which shall be maintained in digital format, must accompany invoicing for tree watering services by the Contractor. E. ROOT PRUNING SPECIFICATIONS (1) In an effort to minimize future damage to public sidewalks and curbs and gutters, the City is initiating a root pruning and root barrier installation program. The Contractor will be provided a listing of trees to be root pruned. The list shall include the location of the tree, tree species, lineal feet to be root pruned and area to be pruned such as sidewalk or curb and gutter. City of Santa Ana Street Tree Maintenance RFP 25B -85 Page 34 (2) Roots shall be pruned adjacent to the edge of the sidewalk, curb and gutter or other improvements as indicated. Root pruning cuts adjacent to the sidewalk shall be up to four (4) inches wide /twelve (12) inches deep, and a minimum of twelve (12) feet in each direction from the centerline of the tree as measured from the top of the sidewalk or other improvements. Root pruning cuts adjacent to the curb shall be four (4) inches wide, eighteen (18) inches deep, and a minimum of eight (8) feet in each direction from the centerline of the tree as measured from the top of the curb or other improvements. (3) Root pruning equipment shall be specifically designed for this purpose with cutting teeth sharpened adequately to sever roots in a clean manner and equipped with padded tracks or rubber tires to prevent scraping or marking the sidewalk. (4) After the pruning cut has been completed, the Contractor shall install the appropriate amount of root pruning barrier by Deep Root Corporation, or an approved equal. All cuts shall be backfilled immediately upon completion of root pruning and barrier installation at each location. Backfill material shall consist of soil and /or mulch from root pruning and shall be free of rocks and other debris. All debris generated by these operations shall be immediately removed from the site and properly disposed of by the Contractor. (5) The Contractor shall repair or replace all utility service connections or sprinkler systems within the right- of -way that are damaged or removed as a result of the root pruning operation. Repairs shall be implemented immediately and completed by the end of the same working day. Repairs and replacements shall be at least equal quality and configuration to existing improvements and shall match them in finish and dimension. (6) The Contractor shall submit a lineal foot cost for the root pruning and root barrier installation. The cost of providing all labor, tools, equipment and materials necessary for performing the specified work will be included in the Proposal price and no additional compensation will be allowed. F. CONSULTANT ARBORIST The contractor will provide the service of a consultant arborist. When requested , the consultant arborist will be performing tree health assessment which should include 360 degree, ground -based visual inspections of the tree crown, trunk, trunk flare, above ground roots and branch and stem defects, drilling evaluation of target risk increment, boring, probing, , sounding, sub - surface root and soil assessment and site conditions around the tree in relation to targets. City of Santa Ana Street Tree Maintenance RFP 25B -86 Page 35 This Page Left Blank Intentionally City of Santa Ana Street Tree Maintenance RFP 25B_ 87 Page 36 EXHIBIT B CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES w i y V )AN i A ANA i mr-r- orrnir-o Botanical Name Common Name Total Platanus acerifolia LONDON PLANE 6,516 Lophosternon confertus BRISBANE BOX 5,497 QUEEN PALM 5,351 Jacaranda mimosifolia JACARANDA 4,218 Quercus flex HOLLY OAK 3,510 Lacierstroemia indica CRAPE MYRTLE 2,966 Pinus canariensis CANARY ISLAND PINE 2,048 Cinnamomum caLnphora CAMPHOR TREE 1,901 Fraxinus velutina ARIZONA ASH 1,646 Liauidambar stvraciflua AMERICAN SWEETGUM 1,355 Eymi callervana ORNAMENTAL PEAR 1,293 Quercus aqrifolia COAST LIVE OAK 1,205 paniopsis anacardigdes Cu CARROTWOOD 1,166 mggaq&smadiftora SOUTHERN MAGNOLIA 1,132 Geliera parviflora AUSTRALIAN WILLOW 801 Tabebuia avellanedae LAVENDER TRUMPET TREE 632 LLi2dendron � TULIP TREE 534 Schinus terebinthifolius BRAZILIAN PEPPER 527 Ulmusparvifolia CHINESE ELM 520 16 �hin tonia �robu,,&ta MEXICAN FAN PALM 476 CHANTICLEER PEAR 442 EgLis kakakamti EVERGREEN PEAR 394 Tijuana tipy TIPU 356 Platanus racemosa CALIFORNIA SYCAMORE 312 Koelreuteria bininnata CHINESE FLAME TREE 275 f 402dendrum capense CAPE CHESTNUT 258 Cedrus deodara DEODAR CEDAR 251 Platanus mexicana 'Alamo' ALAMO MEXICAN SYCAMORE 200 Eucalyptus citriodora LEMON-SCENTED GUM 194 Eraxinus an ASH 192 ALChontophrenix cunninghamiana KING PALM 165 Laaerstroemia indica 'White' WHITE CRAPE MYRTLE 132 Rgdqggrpus pracilior FERN PINE 129 Liaustrum lucidum GLOSSY PRIVET 128 Ficus microcarna 'Nitida' INDIAN LAUREL FIG 127 Egus callervana 'Redspire' REDSPIRE PEAR 123 Ceratonia siliqua CAROB 121 Casuarina cunnin �hamianpe RIVER SHE-OAK 109 Phoenix dadytifera DATE PALM 108 Callistemon citrinus LEMON BOTTLEBRUSH 105 City of Santa Ana Street Tree Maintenance RFP 25B-88 Page 37 Schinus mole CALIFORNIA PEPPER 100 Cupressus sempervi . rens ITALIAN CYPRESS 99 Rhus lancea AFRICAN SUMAC 99 Eriobotrva deflexa BRONZE LOQUAT 98 Koelreuteria Daniculata GOLDENRAIN TREE 98 Brahea edulis GUADALUPE PALM 97 Phoenix loureirii LOUREIROS DATE PALM 95 ELdocar us macrophyllus YEW PINE 92 Platanus sap. SYCAMORE 90 BLaqVIZhiton LgWlneus BOTTLE TREE 88 Eucalyptus nolvanthemos SILVER DOLLAR GUM 86 Platanus x aceLifblia 'BLo oocP BLOODGOOD PLANE 85 Alnus rhombifolia WHITE ALDER 83 Platanus mexicana MEXICAN SYCAMORE 78 Tabebuia impettgi nosa PINK TRUMPET TREE 77 Washinatonia filifera CALIFORNIA FAN PALM 74 Trachy,ca[pus fortunei WINDMILL PALM 71 Pinus eldarica AFGHAN PINE 69 Metrosideras excelsus NEW ZEALAND CHRISTMAS TREE 65 Ginkgo biloba MAIDENHAIR TREE 60 Fraxinus uhdei SHAMEL ASH 59 Hymenosl2orum flavum SWEETSHADE 59 Pinus halepensis ALEPPO PINE 55 Pyrus calleryana 'Aristocrat' ARISTOCRAT PEAR 53 Prunus cerasifera PURPLE-LEAF PLUM 51 Calocedrus decurrens INCENSE CEDAR 50 Chionanthus retusus CHINESE FRINGE TREE 47 Quercus sl2p. OAK 47 Pittosporum undulatum VICTORIAN BOX 46 U1177us pumila SIBERIAN ELM 46 Phoenix canariensis CANARY ISLAND DATE PALM 44 Bauhiniavariegata PURPLE ORCHID TREE 43 Okg- europaea OLIVE 42 Eucalyptus spp, EUCALYPTUS 40 Other tree OTHER TREE 33 Pyrus beLyfifolia DANCER PEAR 33 Eucalyptus sideroxvion RED IRONBARK 32 Fraxinus uhdei 'Tomlinson' TOMLINSON ASH 32 Platanus x acerifolia 'Columbia' COLUMBIA PLANE 32 Robinia Dseudoacacl I a BLACK LOCUST 27 C" a h1linomensis PECAN 26 Eucalyptus globulus BLUE GUM 26 Ficus gpp. FIG 26 Fraxinus velutina 'Modesto' MODESTO ASH 26 Calfistemon viminalis WEEPING BOTTLEBRUSH 25 PodocafflLls henkeh I / LONG-LEAFED YELLOWWOOD 25 City of Santa Ana Street Tree Maintenance RFP 25B-89 Page 38 Gleditsia triacm7thos HONEY LOCUST 23 Liguidambar styracifltia 'Rotundiloba' ROUND-LEAFED SWEETGUM 22 Persea americans AVOCADO 22 ELLUs pines ITALIAN STONE PINE 22 Pistacia chinensis CHINESE PISTACHE 22 Acacia Acacia melanoxvlon BLACK ACACIA 19 Callistemon sap. BOTTLEBRUSH 19 WEEPING FIG 19 Robinta sap. LOCUST 19 safix sp-pL WILLOW 18 Quercus suber CORK OAK 17 Ei2us spp. PINE 16 Ficus rubiginosa RUSTY LEAF FIG 14 �otra japonica AErLqb EDIBLE LOQUAT — 13 Nerium oleander OLEANDER 13 Er t�hrtnas y CORAL TREE 12 Sepiurn sebiferum CHINESE TALLOW TREE 12 Tabebuia chrysotrigha GOLDEN TRUMPET TREE 12 AlbiziaJulibrissin SILK TREE 11 Catal ka--Sp-p—. CATALPA 11 Chorista s eciosa SILK-FLOSS TREE 11 TORREY PINE 11 &qfflLq flexuosa PEPPERMINT TREE 10 Prunus caroliniana CAROLINA LAUREL CHERRY 10 Ulmus-parvifoha 'Drake' DRAKE ELM 10 Eucalyptus ficifolia RED FLOWERING GUM 9 Morus alba WHITE MULBERRY 8 RKYLcaller�ana 'Sierra Blanca' SIERRA BLANCA PEAR 8 Ma SAMUEL SOMMER MAGNOLIA 7 Palm spp. PALM 7 Wod y etla bifurcate — FOXTAIL PALM 7 Bauhinia sW ORCHID TREE 6 Ensete ventricosum ABYSSINIAN BANANA 6 Heteromeles arbutifolia TOYON 6 LLQUStrUm spy. PRIVET 6 Araticaria columnaris STAR PINE 5 Brahea armata MEXICAN BLUE PALM 5 Chamaerops humifis MEDITERRANEAN FAN PALM 5 Eucalyptus cameldulensis RED GUM 5 Juniperus chinensis CHINESE JUNIPER 5 Einus thunberMna JAPANESE BLACK PINE 5 ELLO orum rhombifolium QUEENSLAND PITTOSPORUM 5 -Quercus virginiana SOUTHERN LIVE OAK 5 SKzKqium paniculatum BRUSH CHERRY 5 Butia caoitata PINDO PALM 4 Fraxinus sop. ASH 4 City of Santa Ana Street Tree Maintenance RFP 25B-90 Page 39 MYOPORUM MADEIRA BAY FIG PALMETTO BRUSH CHERRY SPANISH DAGGER ACACIA SILVER MAPLE MAPLE HONG KONG ORCHID TREE NEVADA CYPRESS CYPRESS WEEPING INDIAN LAUREL FIG WILSON HOLLY CAJEPUT TREE PITTOSPORUM CAPE PITTOSPORUM PEACH POMEGRANATE IDAHO LOCUST CABBAGE PALM COAST REDWOOD AMERICAN ELM BUNYA -BUNYA PAPER MULBERRY CROWN OF GOLD TREE CHESTNUT FALSE CYPRESS LEMON GREEN GEM INDIAN LAUREL FIG KUMQUAT WALNUT JUNIPER RUSSET MAGNOLIA MAGNOLIA FRASERS PHOTINIA MOCK ORANGE FLOWERING PEAR RED OAK INDIAN HAWTHORNE YUCCA MONKEY - PUZZLE TREE NORFOLK ISLAND PINE AUSTRALIAN FLAME TREE BIRD OF PARADISE BUSH TRINIDAD FLAME BUSH City of Santa Ana Street Tree Maintenance RFP 25B_91 Page 40 4 4 4 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 City of Santa Ana Street Tree Maintenance RIFP 25B-92 Page 41 INCENSE CEDAR 1 Casimiroa edulis WHITE SAPOTE 1 Cassia legtoph Ila y _ GOLD MEDALLION TREE I Cordyline australis DRACAENA 1 Cupr LEYLAND CYPRESS I Cytisus carLariensts CANARY ISLAND BROOM I pmis decaryi TRIANGLE PALM I fqgqh2Ws cinerea ASH GUM I Eucalyptus robLLsta SWAMP VIAHOGONY 1 Ficus carica EDIBLE FIG 1 E MARSHALL ASH 1 Lqms-troemia indica 'Pink' PINK CRAPE MYRTLE 1 Laurus nobifis SWEET BAY 1 k9mogaLgig—U0 WHITE POPINAC 1 LLqustrum�anonicum JAPANESE PRIVET 1 Macadamia tetraphylla ROUGH-SHELL MACADAMIA 1 bLanolia arandiflora 'Saint Marv' SAINT MARY MAGNOLIA 1 Malus floribunda CRABAPPLE I Melia azedarach CHINABERRY 1 MQLasec�uoia glyptostroboides DAWN REDWOOD 1 Pinus radiata MONTEREY PINE 1 Podocargus nagi PODOCARPUS MAGI 1 Papulus fremonty FREMONT COTTONWOOD 1 Emdys nidra 9talica' LOMBARDY POPLAR 1 Prunus 'Mt Fu ii' L MT FUJI CHERRY 1 Prunus amyadalus ALMOND 1 Prunus armeniaca APRICOT 1 Schinus aolygamus PERUVIAN PEPPER 1 ,SLtenocarpL�s sinuatus FIREWHEEL TREE 1 PINK TRUMPET TREE 1 Zelkova serrata SAWTOOTH ZELKOVA 1 Total: 50,799 City of Santa Ana Street Tree Maintenance RIFP 25B-92 Page 41 EXHIBIT C CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PLANTING STANDARD I. TREE SPACING 35' MIN. 70 SW MAX 1I- I I 2. PLANT 50' MN. FROM OCR ON THE APPROACH TO AN INTERSECTION AND 15' FROM THE BOB ON YARLABLE THE EMT SIDE. I II 3 PLANT 10' MIN. FROM EDGE OF DRIVE APPROACH. COWACTED SdL MX 4. PLANT 10' MIN. FROM UTILITY k SEWER LINES. 5. PLANT 20' MIN. FROM STREET LIGHT 42' STANDARDS AND POWER POLES ROOT BARRER. REFLECTING RIBS 6. PLANT 10' MIN. FROM FIRE HYDRANTS. 2 - (INCH THE[ TIE EOUIV) 7. TREE TO BE CENTERED IN 3' X S TREE WELL. (OR IXA X B' MN. L (OR EOUIV) TREE GUARD — \ VARIABLE Illi SDEWAUI KKEEEEPPXMULCH AWAY M TRUNK u.�. 3' X S TREE WELL \ 2 5 TAKE$ PLACED ULTSIDE ROOIBALL >;, CURB k GUTTER' •_ 1I- I I =:- -� YARLABLE uIlDISTURBEO SOl I II COWACTED SdL MX 12'X3' POLYETHELENE PLASTIC ROOT BARRER. REFLECTING RIBS ON INSIDE ALONG CURB k — P BACNFRL SOL ALl1WED FERTILIZER TABLE7S IA TOTAL) _ MIN. 24' BOX TREE =I I I I I u.�. SOE MOUND BENEATH TREE — 5 TAKE$ PLACED ULTSIDE ROOIBALL EXCAVATED 500. FLARC } X ROTLL IN CpIPACTEO SOIL NOT TO SCALE 2 X R N M5 ALL ER OVED' DATE (�G-z'` CITY OF SANTA ANA 0 0 PUBLIC WORKS AGENCY "2'w" STREET TREE IN PARKWAY PLANTING DETAIL STO- PLAN NUMHER -' "�- 91 AN INRE s NRw7 E.A- ND QRINWFTN55PA iN City of Santa Ana Street Tree Maintenance RFP 25B -93 Page 42 EXHIBIT D CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES YEAR 1 ESTIMATED ANNUAL TRIM CYCLE 2015 -2016 Fiscal Year Species Grid Prune Light Prune Large Scale Quantity Annual Trim Cycle Estimated Next Trim 15/16 African Sumac 100 100 1 16/17 15/16 Brisbane Box 2373 3176 5549 4 19/20 15/16 Bronze Loquats 46 52 98 4 19/20 15/16 Camphor 1898 2 1900 5 20/21 15/16 Canary Island Pine (Winter Only) 1917 131 2048 2 17/18 15/16 Carrotivood 899 268 1167 2 17/18 15/16 Chinese Flame 169 106 275 2 17/18 15/16 Chinese Fringe 43 4 47 2 17/18 15/16 Chinese Pistache 4 18 22 2 17/18 15/16 Elm Chinese 483 37 520 3 18/19 15/16 Elm Siberian 41 6 47 3 18/19 Eucalyptus species combined 319 37 38 394 2 17/18 Golden Rain tree 69 29 98 2 17/18 r15/16 Magnolias species combined 737 406 1143 3 18/19 Olive 38 4 42 3 18/19 Orchid tree (Only in winter) 50 2 52 2 17/18 15/16 Peppermint Tree 5 5 1 10 1 16/17 15/16 Trumpet Tree Species 709 13 1 722 4 19120 15/16 Tipu 354 2 356 1 16/17 15/16 Yew pine 92 92 5 20/21 Total Queen Palm: 5,361 Total Hardwood Trees: 14,682 Grid Prune: 10,254 Light Prune: 4,390 Large Scale Prune: 38 City of Santa Ana Street Tree Maintenance RFP 25B -94 Page 43 YEAR 2 ESTIMATED ANNUAL TRIM CYCLE 2016 -2017 Fiscal Year Species Grid Prune Light Prune Large ne Prime Quantity Annual CyY CCycleNext Estimated Trim 16/17 African Sumac 100 100 1 17/18 16/17 Australian Willow 605 194 799 3 19/20 16/17 Bottle Brush, All Lemon, Weeping 107 43 150 3 19/20 16/17 Bottle Tree 75 13 1 88 1 3 19/20 16/17 Cape Chestnut 76 182 258 5 21/22 16/171 Carob 120 1 121 3 19/20 16/17 Catalpa 11 11 4 20/21 16/17 Cherry Brush 8 1 9 4 20/21 16/17 Fern Pine 108 21 129 3 19/20 16/17 Ficus Benia, Nitida, Rubininosa 101 4 1 88 193 1 2 18/19 16/17 Jacarandas 2797 1416 7 4220 2 18/19 16/17 Liquidambar 963 410 1373 2 18/19 16/17 Locust (Black, Honey) 44 30 74 2 18/19 16/17 Mulberry 9 1 10 2 18/19 16/17 Pear species combined 1900 448 2348 3 19/20 16/17 Pecan 18 8 26 2 18/19 16/17 Pepper Brazilian, California 567 60 627 2 18/19 16/17 Peppermint Tree 5 5 10 1 17/18 16/17 Pittosporum Mock Orange 2 2 3 19/20 16/17 Pittosporum Queensland 5 5 3 19/20 16/17 Privet Glossy 62 66 128 3 19/20 16/17 Sweetshade 58 13 58 3 19/20 16/17 Tipu 354 1 2 35 1 1 17/18 16/17 Tulips 534 154 380 1 4 20/21 16/17 White Alder (Raise Only) 83 83 1 4 20/21 Total Palms: 6,261 Queen Palms: 5,361 Canary Island Date Palm: 44 Date Palm: 203 Other Palms: 903 Total Hardwood Trees: 11,879 Grid Prune: 8,712 Light Prune: 3,072 Large Scale Prune: 95 City of Santa Ana Street Tree Maintenance RFP 25B_95 Page 44 YEAR 3 ESTIMATED ANNUAL TRIM CYCLE 2017 -2018 Fiscal F,c, Specks Grid Prune Licht Prune Large Scale Prune Quantity Annual Trim Cycle Estimated Next Trim 17/18 African Sumac 100 100 1 17/18 Ash Tom. Ariz, Sham, Ray 1519 430 1949 3 20/21 17/18 Avocado 12 10 22 3 20/21 17/18 Canary Island Pine (Winter Only) 1917 131 2048 2 e. t' 19/20 17/18 Carrotwood 899 268 1167 2 19/20 17/18 Chinese Flame 169 1 106 1 275 2 j 19/20 17/18 Chinese Fringe 43 4 47 2 I' 19/20 17/18 Chinese Pistache 4 18 22 2 19/20 17/18 Chinese Tallow 12 12 3 20/21 17/18 Crape Myrtle 2090 1010 3100 5 22/23 17/18 Deodar Cedar 181 70 251 4 21/22 17/18 Eucalyptus species combined 319 1 37 38 394 2 19/20 17/18 Firewheel tree 1 1 4 21/22 17/1.8 - Golden Bain tree 69 29 98 2 19/20 17/18 New Zealand Xmas 65 65 5 22/23 17/18 Oak 3758 1137 4895 4 21/22 17/18 Ouve 38 4 1 42 2 19/20 17/18 Orchid tree (Only in winter) 50 1 2 52 2 19/20 17/18 Peppermint Tree 5 5 10 1 1849 17/18 Pine Aleppo (Only in winter) 55 55 4 21/22 17/18 Pine Torrey (Only in winter) 11 11 4 21/22 17/18 She Oak 58 51 1 109 3 20/21 17/18 Silk Floss Tree 3 3 3 20/21 17/18 Tipu 354 1 2 356 1 Total Queen Palms: 5,361 Total Hardwood Trees: 15,084 Grid Prune: 11,644 Light Prune: 3,402 Large Scale Prune: 38 City of Santa Ana Street Tree Maintenance RFP 25B -96 Page 45 YEAR 4 ESTIMATED ANNUAL TRIM CYCLE 2018 -2019 Fiscal Year Species Grid Prune Light Prune Large Scale Panne Quantity Annual Trim Cycle Estimated Next ,T1 18/19 African Sumac 100 100 1 18/19 Bunya Bunya(Depends on cones) 2 2 5 23/24 18/19 Elm Chinese 483 37 520 3 21/22 18/19 Elm Siberian 41 6 47 3 21/22 18/19 Ficus Ren %a. Nitida, Rubi¢inosa 101 4 88 193 2 20/21 18/19 Jacarandas 2797 1416 7 4220 2 20/21 18/19 Liquidambar 963 410 1373 2 20/21 18/19 Locust (Black, Honey) 44 30 74 2 20/21 I8 / London Plane (Sycamore Species) 6341 845 7186 4 22/23 18/19 Magnolias species combined 737 406 1 1143 1 3 21/22 1.8/19 Mulberry 9 1 10 2 20/21 18/19 Olive 38 4 42 3 21/22 18/19 Pecan 18 8 26 2 20/21 18/19 Pepper Brazilian, California 567 60 627 2 20/21 18/19 Peppermint Tree 5 5 10 1 19/20 18/19 Redwoods (Coast & Sierra) 4 1 4 1 5 23/24 184 Tipu 1 354 2 1 356 1 1 'L 19/20 Total Palms: 6,261 Queen Palms: 5,361 Canary Island Date Palm: 44 Date Palm: 203 Other Palms: 903 Total Hardwood Trees: 15,933 Grid Prune: 12,600 Light Prune: 3,238 Large Scale Prune: 95 City of Santa Ana Street Tree Maintenance RFP 25B -97 Page 46 EXHIBIT E CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES MEDIAN TREE SPECIES Canary Island Pine 383 Tipu 351 London Plane 264 Camphor Tree 250 American Sweetgum 247 Queen Palm 219 Crape Myrtle 190 Eucalyptus 154 Date Palm 144 Pear Species 94 Sycamore Species 31 Windmill Palm 33 Purple Orchid Tree 26 Victorian Box or Brisbane Box 22 Olive 18 Southern Magnolia 15 Italian Stone Pine 14 Afghan Pine 13 Jacaranda 12 Brazilian Pepper 12 Silk -Floss Tree 9 Chinese Flame 8 Australian Willow 8 Aleppo Pine 6 Locust Species 5 Sweetshade 4 Yew Pine 4 Fern Pine 3 California Fan Palm 2 Pindo Palm 2 Silk Tree 2 Monkey Puzzle Tree 1 Star Pine 1 Bunya - Bunya 1 Canary Island Date Palm 1 Yucca 1 Hong Kong Orchid Tree 1 Carrotwood 1 Queensland Pittosporum 1 2553 ** Majority of median trees are trimmed on Saturday. City of Santa Ana Street Tree Maintenance RFP 25B -98 Page 47 EXHIBIT F CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on a unit cost for services described in Exhibit A. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Bid proposal fee will be based on Pruning Section Grand Total Price. PRUNING SECTION }.,, AWA N EStlYta � X Description Unit F Uf�IR�2JE- 4nrttilt � � ,�yfdl�a° Light Prune Each $ 4,390 Year 1) $ a Grid Prune Each $ 10,254 (Year 1) $ b Annual Queen Palm Prune Each $ s,3s1 Year 1 $ c Bi- Annual Date Palm Prune Each $ 203(Year2) $ d Bi- Annual Canary Island Palm Prune Each I $ 1 44 (Year 2) $ e 31-Annual All Other Palm Prune Each 1 $ 903 (Year 2 ) $ f GRAND TOTAL PRICE — PRUNING SECTION ONLY (a +b +c +d +e +f) $ City of Santa Ana Street Tree Maintenance RFP 25B_99 Page 48 REM 0VALS ' Description Unit UNIT PRICE Palm Skinning Per Foot $ Tree & Stump Removal Diameter Standard Height Per Inch $ Tree Only Removal Diameter Standard Height Per Inch $ Stump Only Removal Diameter Standard Height I Per Inch $ INSPECTIONS Inspection Report Including Risk Assessment Per Tree $ Consultant Arborist Inspection Level 1, 2 or 3 Per Hour $ PLANTING - DESIGNATED SPECIES Plant 15 Gallon with root barrier Each $ Plant 24 inch Box with root barrier Each $ Plant 36 inch Box with root barrier Each $ Plant 48 inch Box with root barrier Each $ Plant 60 inch Box with root barrier Each I $ PLANTING - SPECIAL VARIETY TREES' Plant 15 Gallon with root barrier Each $ Plant 24 inch Box with root barrier Each $ Plant 36 inch Box with root barrier Each $ Plant 48 inch Box with root barrier Each $ Plant 60 inch Box with root barrier Each $ SPECIALTY SERVICES Service Request Prune Each $ Large Scale Prune Each $ Root Pruning with 12" barrier Foot $ Root Pruning with 18" barrier Foot $ Watering of youn trees, water truck & operator Da $ CREW RENTALS Crew Rental 3 men Minimum 3 Hours Per Hour $ Emergency Crew Rental 3 men Minimum 3 hours Per Hour $ City of Santa Ana Street Tree Maintenance RFP 25B -100 Page 49 TECHNICAL GPS Tree Inventory of Existing Trees (Approx. 60,000 trees ) Lump Sum $ Global Positioning System GPS Tree Inventory Cost ** Per Tree Site $ ** GPS Tree Inventory cost only applies to new trees planted after completion of initial Tree inventory. Cooperative Purchasing It is intended that any other public agency (e.g., city, county, school district, public authority, public agency, municipality, and other political subdivision or public corporation) shall have the option to participate in any award made as a result of this solicitation at the same prices. The City of Santa Ana shall incur no financial responsibility in connection with any purchase by other public agency. The public agency shall accept sole responsibility for placing orders and making payments to the vendor. Labor Classification The work performed on this contract is routine, recurring, and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on prevailing wage determination "Landscape Maintenance Laborer ". LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS BUSINESS ADDRESS PRINTED NAME OF AUTHORIZED AGENT SIGNATURE OF AUTHORIZED AGENT FEDERAL ID NUMBER TITLE DATE E -MAIL ADDRESS CONTRACTOR LICENSE NUMBER THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 258 -101 Page 10 EXHIBIT G CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES RELEVANT WORK HISTORY List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer Name: Address: Contract Amount: Description of supplies, equipment, or services provided: Contact Individual: Phone Number: Facsimile Number: Year: Reference Customer Name: Contact Individual: Address: Phone Number: Facsimile Number: Contract Amount: Year: Description of supplies, equipment, or services provided: Reference Customer Name: Contact Individual: Address: Phone Number: Facsimile Number: Contract Amount: Year: Description of supplies, equipment, or services provided: City of Santa Ana Street Tree Maintenance RFP 25B 02 Page 51 Reference Customer Name: Address: Contract Amount: Description of supplies, equipment, or services provided: Reference Customer Name: Address: Contract Amount: Description of supplies, equipment, or services provided: Contact Individual: Phone Number: Facsimile Number: Year: Contact Individual: Phone Number: Facsimile Number: Year: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 258 -103 Page 52 EXHIBIT H CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he /she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Signed: Printed Name: Title: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 258 -104 Page 53 EXHIBIT I CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows: The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally assisted construction /services contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. The contractor shall include the portion of the sentence immediately preceding paragraph 1 and the provisions of paragraphs 1 through 7 in every subcontract or purchase order unless City of Santa Ana Street Tree Maintenance RFP 258 -105 Page 54 exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation by a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended, no discrimination shall be made in the employment of persons because of race, religious creed, color national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor violating this section is subject to all the penalties imposed for a violation of the chapter. Signed: Printed THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 258 -106 Page 55 EXHIBIT J CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES RESPONSIBLE PROPOSER — SUPPLEMENTAL QUESTIONNAIRE How many years has your organization been in business in California as a contractor under your present business name and license number? If you performed same business under a different business name with same ownership and operation management and changed name due to, but not limited to, bankruptcy, loss, or license, please complete an additional and separate questionnaire. 2. What is your firm's average gross revenue for the last three years? Is your firm currently the debtor in a bankruptcy case? ❑ Yes ❑ No If "yes," indicate the case number, bankruptcy court, and the date on which the petition was filed. Case Number Bankruptcy Court Date Filed Was your firm in bankruptcy any time during the last five years? (This question refers only to a bankruptcy action that was not described in answer to Question 2, above.) ❑ Yes ❑ No If "yes," indicate the case number, bankruptcy court, and the date on which the petition was filed. Case Number Bankruptcy Court Date Filed 5. Has any California State License Board license held by your firm or its responsible managing employee or responsible managing officer been suspended within the last five years? ❑ Yes ❑ No 6. At any time in the last five years, has your firm been assessed and paid liquidated damages after completion of a project, under a services contract with either a public or private owner? ❑ Yes ❑ No Has your firm ever defaulted on a contract? ❑ Yes ❑ No If "yes," explain on a separate page. City of Santa Ana Street Tree Maintenance RFP 258-1 07 Page 11 In the last five years has your firm, or any firm with which any of your company's owners, officers or partners was associated, been debarred, disqualified, removed, or otherwise prevented from bidding on, or completing, any government agency project for any reason? ❑ Yes ❑ No If "yes," explain on a separate page. State the name of the organization debarred, the year of the event, the owner of the project, and the basis for the action. In the past five years, has any claim against your firm concerning your firm's work on a project, been filed in court or arbitration? ❑ Yes ❑ No If "yes," on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 10. In the past five years, has your firm made any claim against a project owner concerning work on a project or payment for a contract, and filed that claim in court or arbitration? ❑ Yes ❑ No If "yes," on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 11. At any time during the past five years, has any surety company made any payments on your firm's behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm's behalf in connection with a project, either public or private? ❑ Yes ❑ No 12. In the last five years, has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm? ❑ Yes ❑ No 13. Has your firm or any of its owners, officers, or partners ever been liable in a civil suit, or found guilty in a criminal action, for making any false claim or material misrepresentation to any public agency or entity? ❑ Yes ❑ No 14. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? ❑ Yes ❑ No If "yes," identify on a separate page, the person or persons convicted, the court case and number, the crimes and the year convicted. 15. If your firm was required to pay a premium of more than one percent for a performance and payment bond on any project(s) on which your firm worked at any time during the last City of Santa Ana Street Tree Maintenance RFP 25B -1 08 Page 57 three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one percent, if you wish to do so. 16. During the last five years, has your firm ever been denied bond credit by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a project when one was required? ❑ Yes ❑ No 17. Has Cal -OSHA cited and assessed penalties against the contractor or its associates for any "serious," "willful' or 'repeat' violations of its safety or health regulations in the past five years? ❑ Yes ❑ No (Note: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.) If "yes," on a separate page describe the citations, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of the project, and the amount of penalty paid, if any. State the case number and the date of any OSHAB decision. 18. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against the contractor or its associates in the past five years? ❑ Yes ❑ No (Note: If an appeal of the citation has been filed and the Appeals Board has not yet ruled, or there is a court appeal pending, you need not include information about the citation.) If "yes," on a separate page describe the citation, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of project, and the amount of penalty paid, if any. State the case number and date of any decision. 19. During the last five years, has there been more than one occasion in which the General contractor or its associates have been penalized or required to pay back wages for failure to comply with the federal Davis -Bacon prevailing wage requirements? ❑ Yes ❑ No If "yes," on a separate page, describe the violator, nature of each violation, name of the project, date of its completion, the public agency for which it was constructed, the number of employees who were initially underpaid and the amount of back wages and penalties that were assessed. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 258 -109 Page 58 EXHIBIT K CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES NONCOLLUSION AFFIDAVIT NON - COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above noncollusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this noncollusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California, County of Subscribed and sworn to (or affirmed) before me on this day of 20_, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP 258 -110 Page 59 EXHIBIT L CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional insureds ( "additional insureds ") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective as a part of Policy # Issued to Countersigned by Named Insured Authorized Representative SAMPLE ONLY City of Santa Ana Street Tree Maintenance RFP 258 -111 Page 60 this endorsement form EXHIBIT M CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES SAMPLE AGREEMENT THIS AGREEMENT, made and entered into this X day of XXX, XXXX by and between X (hereinafter "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS 1. The City desires to retain a Contractor having special skill and knowledge in the field of Street Tree Maintenance Services. 2. Contractor represents that Contractor is able and willing to provide such services to the City and is licensed by the State of California to provide Street Tree Maintenance Services. 3. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional Tree Maintenance firm. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: DEFINITIONS (if any) II. TERMS AND CONDITIONS A. TERM The term of this contract shall commence the date of City Council award and approval of all insurance and bonds, and terminate MONTH, DAY, YEAR, unless earlier terminated as set forth in Section H, below. City is hereby granted an option to renew for up to 2 (two) additional 2 (two) - year periods on the terms and conditions set forth herein. Said options shall be exercised in writing at least thirty (30) days prior to the end of the initial term or any extension thereof. B. CONTINUED FUNDING In the event funding is not allocated for parking control enforcement services during the annual budget approval process, the City shall notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period, and contract shall terminate on the last day of current fiscal period without penalty or expense to the City City of Santa Ana Street Tree Maintenance RFP 258 -112 Page 61 C. COMPENSATION City agrees to pay and contractor agrees to accept as total payment for its services, the rates and charges set forth in contractor's proposal, attached hereto and incorporated by reference. The amount to be expended for services shall not exceed (dollar amount) ($ ) annually during the term of this agreement. 2. Invoices a. The contractor shall submit a monthly invoice by the fifteenth of the month to the City for the services rendered in the prior month. b. All invoices for work performed under this contract shall be submitted in a format approved by the City. Invoices shall include the following information at a minimum: i. Contractor's invoice number ii. Beginning and ending dates for services iii. City project number and /or name (if applicable) iv. Work site address /location (if applicable) V. Unit cost, subtotals and total for invoice 3. Payment by City shall be made within sixty (60) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance of a professional parking control enforcement services. 4. Extra Work No new work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved by the City in writing before the work is commenced. The contractor will be required to provide detailed information of such extra work. Documentation of contract compliance may be required on some occasions. Work performed prior to obtaining written approval of the City shall not be included within the Scope of Work and may not be paid. D. INDEPENDENT CONTRACTOR Contractor shall during the entire term of this contract, be construed to be an independent contractor and not an employee of the City. This contract is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the manner in which contractor performs the services required by this contract. However, the services to be provided by contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's Social Security taxes, unemployment insurance, and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. City of Santa Ana Street Tree Maintenance RFP 258 -113 Page 62 E. INSURANCE Prior to undertaking performance of work under this contract, contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting there from and damage to property, resulting from any act or occurrence arising out of contractor's operations in the performance of this agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self- insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. A sample additional insured endorsement is attached hereto as Exhibit H. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned, hired and nonowned automobiles. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, contractor is required to be insured against liability for Workers' Compensation or to undertake self- insurance. Prior to commencing the performance of the work under this contract, contractor agrees to obtain and maintain any employer's liability insurance with limits not less than One Million Dollars ($1,000,000) per accident. 4. If contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than One Million Dollars ($1,000,000) per claim. 5. The following requirements apply to the insurance to be provided by contractor pursuant to this section: Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this agreement. b. Certificates of insurance shall be furnished to the City upon execution of this contract and shall be approved in form by the City Attorney. City of Santa Ana Street Tree Maintenance RFP 258 -114 Page 63 C. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. If contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this contract. Such termination shall not affect contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. HOLD HARMLESS/ INDEMNIFICATION To the fullest extent permitted by law, contractor shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "indemnified parties') from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a claim; collectively, "claims'), which may arise from or in any manner related (directly or indirectly) to any work performed or services provided under this contract (including, without limitation, defects in workmanship and /or materials) or contractor's presence or activities conducted performing the work (including the negligent and /or willful acts, errors and /or omissions of contractor, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require contractor to indemnify the indemnified parties from any claim arising from the sole negligence or willful misconduct of the indemnified parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this contract. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the contractor. G. NOTICE Any notice, tender, demand, delivery or other communication pursuant to this agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, sent by telefacsimile communication, or via e -mail to the following persons: To City: Clerk of the Council City of Santa Ana 20 Civic Center Plaza (M -30) Santa Ana, CA 92701 Fax 714 - 647 -6956 City of Santa Ana Street Tree Maintenance RFP 258 -115 Page 64 With courtesy copy to: Public Works Agency — Maintenance Services Division Danell Mercado, Projects Manager 220 S Daisy Santa Ana, CA 92703 To Contractor: H. TERMINATION The City reserves the right to terminate the contract as follows: In the event contractor fails or refuses to timely perform any of the provisions of this agreement in the manner required, or if contractor violates any provision of this agreement, contractor shall be deemed in default. City shall provide written notice of such default to contractor's project manager. Contractor shall cure said default within a period of two (2) working days. If such cure is not completed in a timely manner, City may assess liquidated damages or terminate the agreement forthwith by giving written notice to contractor's project manager. City may, in addition to the other remedies provided in this agreement or authorized by law, terminate this agreement by giving written notice of termination. Contractor shall be responsible for all costs incurred by City, including replacement costs of equipment and labor required to provide service during contractor's default. In the event of such termination for cause, City shall pay contractor that portion of compensation specified in the agreement that is earned and unpaid prior to the effective date of termination. Contractor shall not be entitled to any compensation for lost profits it terminated for cause. 2. This agreement may be terminated without cause by City upon thirty (30) days written notice delivered to the contractor either personally or by mail. Upon termination, City shall pay to contractor that portion of compensation specified in the agreement that is earned and unpaid prior to the effective date of termination. 3. In addition to, or in lieu of, remedies provided in this agreement or pursuant to law, City shall have the right to withhold all or a portion of contractor's compensation for contract services if, in the judgment of the projects manager or designee, the level of service falls below appropriate standards and /or contractor fails to satisfactorily perform contract services. City shall have the right to retain funds withheld until the projects manager or designee determines that contract services are performed as well and as frequently as required by this agreement. City of Santa Ana Street Tree Maintenance RFP 258 -116 Page 65 CONTRACTOR OPTION FOR TERMINATION The contractor may request termination of the contract when conditions during the contract make it impossible to perform or when prevented from proceeding with the contract by act of God, by law or official action of a public authority or in the event on nonpayment by the City. Such request will require one - hundred eighty (180) days written notice prior to contract termination date requested. In the event of nonpayment of undisputed sums by the City, contractor shall give the City thirty (30) working days to cure the alleged breach. J. LIQUIDATED DAMAGES If the City determines that the contractor breaches its promise to provide services in compliance with the Terms and Conditions of applicable laws and regulations, and the specifications set forth above, it would be impracticable and extremely difficult to determine the damage to City arising from such breach. Therefore, in the event of contractor's breach, contractor shall pay to City the sum of $XXXper hour / per occurrence (see narrative) for such breach, in addition to any cost, fines, etc. levied against the City. K. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall solicit and advertise employment opportunities to Santa Ana residents. The City shall inform the contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Such effort and procedure will be provided to the City for review. L. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS Contractor shall perform all requirements under this contract in strict observance of and in compliance with all applicable environmental, traffic, safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. 2. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the (particular relevant statutes and /or regulations) and as it may be amended or updated throughout the term of this contract. N. ASSIGNMENT Inasmuch as this contract is intended to secure the specialized services of contractor, contractor may not assign, transfer, delegate or subcontract any interest herein without the prior written consent of City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. City of Santa Ana Street Tree Maintenance RFP 258 -117 Page 66 O. JURISDICTION — VENUE This contract has been executed and delivered in the State of California and the validity, interpretation, performance and enforcement of any of the clauses of this contract shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this contract. P. FINES The contractor shall be liable for all violation fines levied against the City by federal, state, or local agencies with regulatory authority related to contractor provided services. Q. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA CARVAHALO City Attorney By: XXXX Assistant City Attorney RECOMMENDED FOR APPROVAL: CITY OF SANTA ANA DAVID CAVAZOS City Manager CONTRACTOR Fred Mousavipour Executive Director Public Works Agency Tax ID# City of Santa Ana Street Tree Maintenance RFP 258 -118 Page 67 EXHIBIT N CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES TREE ORDINANCE NO. NS -2414 205 r+ ORDINANCE NO, NS -2414 AN ORDINANCE OF THE CITY OF SANTA ANA BSTABLISHINQ AND PROVIDING FOR THE REGULATION OF THE PLANTING, MAINTENANCE, AND REMOVAL OF PUBLIC TREES THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS: SECTION 1, Findings. The City Council of Cho City of Santa Ann (cite "City`} finds, determines and declares: A. 'file City recognizes trees as a valuable asset providing ahealthier and more aesthetic environment to our neighborhoods and business community.. B. The City recognizes trees as economically beneficial in attracting now businesses, residents and visitors. C. Healthy trees of the riglet size and species, growing in the appropriate spaeas enhance the value and marketability of property and promote stability of desirable neighborhoods. D. The City recognizes the historical significance of its urban forest and the importance of preserving w forest with proper maintenance, removal and planting of trees, SECT €ON 2,. Article VII, untitled True Regulations, is hereby added to Chapter 33 of the City's Municipal Code as follows: ARTICLE VII Sectionse: 33.181 Purpose, 33 482 Doftnitiona. 33.133 Creation and Establishment of the Environmental and Transportation Advisory Committeo 33 -184 Duties and Responsibilities of the Environmental and Transportation Advisory Committee 33.185 Street Tree Species to be Planted. 33.186 Street Tree Planting Standards, 33 -187 Public Tree Care. 33.188 Sito Plan Approval, 33 -189 Public Tree Priming, 33.190 Tree Topping. Ovd. No. NS -2414 Page I of 7 City of Santa Ana Street Tree Maintenance RFP 258 -119 Page 68 296 33 -191 Damaging Tracs. 33.191 Dumping Harmful Substances on Trees. 33 -193 Building Materials NearTrecs, Shrubs. 33 -194 Appcals. Section 33 -191 Purpose. The purpose of this ordinance is to establish policies, regulations and standards necessary to castle that the City will continue to realize the benefits provided by its urbma forest. Section 33-192 Definitions, Untess the particular provisions or the context otherwise requiru.s, the definitions contained in this section shall govern the construction, meaning and application of words and phrases used m this ardrae. (a) Median Trees means trees located in the pleated strip in the center of a divided highway. (b) Parkway means the same as defined in section 36 -8 of this Code. (c) Person means the same as defined in section 1 -2 of this Code. (d) Public Trees means any and all trees owned by the City anal includes, but is not limited to, Median Trees and Street Trees. (n) Street Trees means trees located it the public right of- way. _r (1) Topping means the sevewe cutting back of limbs to stubs larger than three inches in diameter within the tr'ee's crown to such a degree so as to remove the normal canopy and disfigure the tree. Section 33 -183. Creation and Establishment of the Environmental and Transportation Advisory Committee. (a) Gn December 2, 1991, the City Council created and established under City Council Resolution No. 91412 the Environmental and Transportation Advisory Committee (ETAC) for the City of Santa Ana which consists of nine members, citizens, residents and business represemativcs of this City, who acre appointed by the Mayor and City Council, (b) The rules governing membership, and the meetings and procedures of E'rAC, as established by City Council resolutions 73 -149 and SS -72 shall remain wrohanged. Section 33 -184. Duties and Responsibilities of the Envirmtmemad and Transportation Advisory Committee. (a) The duties of tide ETAC shall consist of acting in all advisory capacity to the City Council in tine study, review, and recommendations with regard to the wranval, planting, replanting or disposition a6 Public Trees along City streets. ETAC shall review and make recommendations regarding requests for Public Tree removal by individual property owners, neighborhood associations, ordcvelopors. Ord. Nc. N94414 Page 2 of 7 City of Santa Ana Street Tree Maintenance RFP 25B 20 Page 69 297 (b) ETAC will assist in the dissemination of news and information regarding the r protection, maintenance, removal and planting of Public Trees an public property to the City Council and citizens of alto City of Santa. Ana. (c) ETAC, when requested by the City Council, shall consider, investigate, make finding, report and recommend upon any special matter of question coming within the scope of the urban forest. Section 33 -185 Strcot Tree Species to be Planted. The following list constitutes the official Street Tree Species for the City of Santa A other than those inoluded in this list in ay be planted as Street Trees with consent from the Environmental and Transportation Advisory Committee, Ord, No. NS -2414 page s oar City of Santa Ana Street Tree Maintenance RFP 258 -121 Page 11 COMMON NAME BOTANICALNAME CATEGORY] Queen Palm Arecaslrum. (2 54 - 4 FOOT Crape Myrtle rotnanzofftanum PARKWAYS) Lagerstroentia iodica CATEGORY If Australian Willow Geijera parviflora (4 —5 FOOT PARKWAYS) New Zealand Christmas Metrusiderso excelaus Bradford Pear Pyruscalleryanan CATEGORY 11 Lavender Bloom Tabcbuia ipe (4 -5 FOOT PARKWAYS) CATEGORY Ili Peppermint Tree Agonis flexuosa (5 — 8 FOOT PARKWAYS) Baltic Tree Brachychitonpopulneus Modesto Asti Fraxinus velutina Jacaranda Jacaranda minrosifcha Magnolia - Samuel Magnolia grandiflora Summers Pint>sconariensis Camay Island Pine plateaus acerifolia Sycamore, Landon Platanus racomosa Plane Quercus ilex Sycamore, California Quercus agrifolia Oaks, Holly Ttistania canfeda Oaks, Coastal Live Oak Cassia leptophylla Brisbane Sax Gold Medallion Tree CATEGORY 1.W Camphor Trees amomnm camplima (8 FOOT OR LARGER Tulin Tree LCU'rit den.fron "lrlipi ttra PARKWAYS) Chinese Ehn - us Parvirolia Ord, No. NS -2414 page s oar City of Santa Ana Street Tree Maintenance RFP 258 -121 Page 11 f S,-ECTIpN 9: That Sections 10 -I41, Damaging Trees, 10 -142, Damping harmful substances on trees and 10-143, Building materials near trees, shrubs of the Santa Ana Municipal C ode are hereby repeated. Sit!€ LION 41 That Section 33 -189, Damaging Trees, is hereby added to the Smite Ana Municipal Code as follows: See. 33.189 Damaging trees, No person shall post or affix to any tree or shrub, tree stake or guard, in any street in the city, any bill, poster, placard, picture, announcement, notice, advertisement or sign, or cut, paint, print or mark any of the same upon such tree or shrub, tree stake or guard, or affix or attach in any manner any other thing whatsoever, including any guy who or rope, to any such tree or shrub, tree stake, or guard, except for the purpose of pfOlecting it OF other purpose authorized by this Code. Treo stakes or guards may be placed around trees, shrubs or plants by property owners, provided the some are merely placed near a tree, shrub, or plant, for the purpose of protecting or training such trees, shrubs or plants. SIEC'T €M S: That Section 33 -190, Humping harmfid substances on trees., is herby added to the Santa Ana Municipal Code as follows: See. 33 -190. Dumping har TALI substances on trees. No person shall dump, pour or spill any oil, salt, salt water or other deleterious matter upon any tree or tree space in any street, or maintain upon any sidewalk within ten (10) feet of any such tree or tree space nn any street, any receptacle from whirl, oil or gait water leaks or drips, or pour oil or salt water onto any parking or concrete gutter, so as to injure any tree or any street. E�„f'Ty Y 4, That Section 33.191, Building materials near trees„ shrubs, ishereby added to the Santa Ana Municipal Code as follows: Sec. 33 -191. Building materials hear trees, shrubs. No person shall pile building material, or other material, about any true, plant or shrub in a street in any maimer that will in any way injure such tree, plant or shrub. SECTIION_7:. That Section 1 -181 of the Santa Ana. Municipal Code is hereby amended to reads as follows: 1 -18.2. Public works department authority to issue citations. The director of public works, the administrative services manager, dm enterprise coordinator, the environmental control supervisor, the maintenance services manager and all sanitation inspectors have, the duty to enforce the provisions of sections I6 -1. through 16 -4, 16-30,16-31, 16-13 through 16.37.3,16 -39 and 16.48 of this Code, the director of public works, the maintenance ord. No, NS-2414 Page S of 7 City of Santa Ana Street Tree Maintenance RFP 25B 22 Page 71 MI 300 servioea manager said the tree maintenance supervisor have the duty to enforce the provisions of sections 33 -188, 33 -189 through 33.191 and 1.648 of this Code; and the director o €public works, the water resources manager, the utility inspector and the water meter repairers have the duty to enforce the provisions of sections 39-26,39-33 said 39.146 through 39 -111 ofthis Cade mid the director of public works, the engineering services manager, senior civil m illmoor, associate engineers, assistant engineers and the construction inspectors have the duty to enforce the provisions of Article IV of Chapter 18 of this Code. The above -lsted officers and employees me authorized to arrest persons without a warrant whenever they have reasonable cause to believe that the person to be arrested ties comiitted a violation of said provisions in their presence. in any case in which a person is arrested pursuant to this section and the person arrested does not demand to be taken before a magistrate, said officer or employee making the arrest shall prepare a written notice to appear and release the person on his or her promise to appear as prescribed by Chapter 5 C, Title III, of Part 2 of the Penal Code of the State of California (commencing with Section 853.6). S ,CTtON 8. Soverabihty. The City Council of the City oi'Santa Ana hereby declares that should any section, paragraph, sentence or work of this ordinance or the Code, hereby adopted, be declared for any reason to be invalid, it is the intent of the Council that it would have passed 41 other portions of this ordinance independent of the elimination here from ofany such portion as may be declared. ADOPTED this zothday of , December ,1999 , ATTEST; y+�"a Jan C, fyay Clerk of the Council COITNCILMEMl3ER& puhdo — '. — Lutz --Ry �_- $ist Ave Christy Aye ._._ Franklin Aye McGuigan Aye Moreno Absent: Om. No, xs -at tt Page 6 at APPROVED AS TO FORK Joseph W. Pletcher, City Attorney By, Tam A. Tro n Assi�ity At onxey City of Santa Ana Street Tree Maintenance RFP 258 -123 Page 72 301 ri. T CERTIFICATE OF OPJG[NAIXFY & PUBLICATION i, dANICE C. GAY, Clerk of the Council, do hereby certify the attached Ordinance No.xit4 to lie the wiginal ordinance adopted by the City Council of the City of Santa Ana on �„ and that said ordinance was published in accordance with the Charter of the City ofSant. Ana. Date ,fd -2f �� �'�i9 �L+>�C.a �_L✓�. (� ark u` f the Council J City of Santa Ana oak No. NS-2414 Paga 7 of7 City of Santa Ana Street Tree Maintenance RFP 258 -124 Page 73 Attachment 1 City of Santa Ana Attachment 1 City of Santa Ana Street Tree Maintenance RFP 258 -125 Page 74 N -4� 0.0 OS to Mies Attachment 2 GRANT ELEM s ELEM �..:� 4wES1vUi AV 111 `1 MV Es ROOSEVELT ELEM /WALKER ELEM - A .n r- T.T 3 Al - CN1RE a 77A.- Ar 0 �� Br911CPbT 1 µtrwn w w _ e N a.; EEVE a id w I I T � VAC'AM 81TC i AEHSPE(4' ❑ IA VPl1DF]I TRVNPfT TRP.P. • 0 CAVD KIRTR6 OAA SPE(9ES a f�`awu � C'RAPI!MIRTLL � PALN BPP.CRB i w.Mr w-nlW wwnanwes�r wi...M...ma� ❑ ODDDAR ('H)AR � PINP. BFPA'IL4 ® IACARANDA ❑ GYCAMORF:BPLCIIES Eastside Neighborhood. Page 1 of 8 City of Santa Ana Street Tree Maintenance RFP 258 -126 Page 75 L - E�p AV it �L ON Madison Park Neighborhood Page 2 of 8 City of Santa Ana Street Tree Maintenance RFP 258-1 27 Page 76 ■ ASHSPLC6'4 . CAERUTWUUO ■ UAR SPyCI® SM: ne�x� •�s�en nun x�en rnme ■ AVSTRA1lA VVI1 W . fRAPEMYRTIE . PALM SPG'65 �, u�ramum . BRI.4MNE 69% ❑ hl.SI6PF.CRR ® SLLVEI(UULL�R OVbI •� •x•a•'�Iw . BRUML61aQU1T ® IAC.VWNDA . SVLAMUKSPEC�e mv+rt•v i r�r��tmn.fnaw.. �an•x�mr�.arnun ■ CMIPNU0.TR}T © NEK'ZCIANO ON Madison Park Neighborhood Page 2 of 8 City of Santa Ana Street Tree Maintenance RFP 258-1 27 Page 76 Strut nee wtvMur EldrWa Pak Nejghhmhood Hats M, mpshare the Rmmrtre Tree Sparestr tAarivn Elfin d MNm %6whad. k!oweva,dvero!mtruws M.vekpnxntupdetes ud emul Bdd�mdihae Bce;ennmry danye Someofutae<andi. _ m re 1 d 2. D., " Tr,. m K MMWDIA 3 rI e d h&MyMdl4 .r t 1 t q 8@ E 1# t 1 Of0 F� �0/ S. Fwuredeeebpnm[phnr m° � ,�} G.'.07 .. ." �. p9 9P 6� All p:,yNS mMNplenMgot tr«s ncillprknysrd/uny+do[.way ;. rryuoesNe %ntingDyvmmtcrCmbsdaWmrtMdceTra Sa- s� I i i i d is {[ a i i x r d$ '� d C tim AgmdmaVlr'b0J -SSAI ILr finel�ecesrypruvW lxzrNUdm LL � ♦ ingmes FAIRBROOKW AUSlRAG.4N WDJAW ® CAMPHOR TREE — -- R Q CAPECIESTNUr CRAPEMI MLE ,— m 6 +'a' a 3 5 r r. a t. q.•.. ,n �• CORRIGMt AV P81i! ® INDIANLAURELFIG ® JACAR4WA (Qj �. g V ((( r Q♦ s, F{ Z Z W Ej � ♦m PALM SPECIES SHBRVBNIN �� n R J - o a ; do 3 em m � � ♦ �" MQAORY LN .� MEAgRYLN t N m m 5 e , I •. y •' a a. Morrison Eldridge Park Neighborhood Page 3 of 8 City of Santa Ana Street Tree Maintenance RFP 25B -128 Page 77 wi Q d i WARNER AV i FLORA ST a_ NUJ. 0 HALL AV o BALL qa n AA CENTPAI. AV �7i Q C ApN.15 9! t ADAMS ST BRISBANE BOX Ij IfANLV A= MANLY AV CMWHORTR ROWIANOA �._ flov ANO4v mpm Yu 11= . CARItOTW000 �0 CH4NOLERgV QO1 HEMLOCK WV SF FRSTRg AV O�� ® ]AO A SAN 0O ENZO AV OAKSPECIES 3` .. snuP chew: the Ranninmlo!irezu(e : mi (s waningan :.,adrveiphhiR.N Hew. 10 SEGEPGiflOM AV ❑ PFAR SPECS er,tice W onlrveusdme6rfem[upMws mtl awal fiebeeM�fiao NeiN-�v nm;e Soneof N »emfilvnsart. 1. r. T—weu ne PATE SPECIES . VACA SIZE i f.nwr mm 5. }LOne Eev[6pnml pOv Ali ptN`� °� FIn4r,BO(trres m v'M1y Vakwyx aWUnQba4vny mP�sv B�ePlming P'ntx CWnrty Li aNaa'[Nz Tree Satm Speaix rtila/AJ.IINW fi�ul 'm.rea Rrymv.Ipnr4eatlmnBtruz ❑ NO tVORK kRSTORY Morning Sunwood Neighborhood Page 4 of 8 City of Santa Ana Street Tree Maintenance RFP 258 -129 Page 78 8 maw � t - It \� r' vtteonu ve r ��:mn -Ary e p � Sr het eJt .:IP � AMERICAN S \4EEPGL31 � (A9PE MYRTIP ® PEARSPEC�S Stret Te Master u.eww Hem HRLi$N'EEOF ❑ ELN SPECffS SOISI "ffQ:W + \L\GNOLLi u9N£ emae.. e, e.��ex'e.s�.a� rca�,..tiebt�a m ECdo7svpMnM ai6W maem� e�m� eT�i S�al6mmvffi¢n CAWHORT ® JACARANDA ® SYCAMORESPE f. ha6J -�nb ), illea W e. w�mm s. tv. aa.l�see wc, xuaav >mzeuneesca� +• +s1+..ayv/.nR ❑ CAPE CIIESMVf 0 O"SPEC ® iN1PTRFE n.�e.w�avw.s - �a.vas�e:ba. ��n./.x5rnnwmam= wm=+ve+m�e�. 0 CARItO WD 0 PALMSPECIES ,t Riverview Neighborhood .�. Page 5 of 8 City of Santa Ana Street Tree Maintenance RFP 25B -130 Page 79 ❑ ASHSPEC 0 ADSTRALIANNVLLOW 0 BRAT,llUNPEPPBR ■ BRISBANEBO% ■ CARROTWOOD ❑ ELMSPECILS JACARANDA Q LAVTNDFRTRIIMPET TREE ■ OAK SPECIES ® PEARSPECTES ■ rrvE srecJEs ■ PALM SPEMT ■ SOUTJBi.RNMAGNOLIA ® SYCAMORESPEC 19 t StreefTrce MexYer 9enG niYe XNaXpprXmtl naMa. 1MrMAvn W M ®wmY T<e 5p<rci geetl IMe tla<Apnm�mdrtsatl of <�ierv0ema+marLm¢ Sm<o(he<�em�ae L PsMaxtrs L Yagaatim a. ieneg6 A PrCgaW L pdxgn4p� W< M pmyo Mneplzm {olmsnugp��M mdArnpre[vry rt. PmmA [<gama�w iinert<m.m¢tA<Tm Srtvn xma1N.N .11lA 6rfoi qmn gnvtlparnaAnmgem Santa Anita Neighborhood Page 6 of 8 City of Santa Ana Street Tree Maintenance RFP 25B -131 ❑ NO WORK HISTORY Page 80 \I/ x n a w. o° m o _ 17TH ST CIVIC CENTER DR -- - 0 AMP.RICANSW .: GUM �... I A - -, OC DEPT. OF 0 ASFISPPC EDUCATION y _ CAROO ® PRARSPECFES CARRommn Fee[ L'ee mxete. was � ,nepa�_�ll \!xi e- ry- eiftligol= hs➢YI52sE: a. u4unem a. w.W.um +. F.m.e.rmaw Mu macpm.:,:. mb.u..orm.mr e. n: am.ay. m } CIVIC CENTER DR -- - 0 AMP.RICANSW .: GUM OAKsprxim 0 ASFISPPC PAILISpulm CAROO ® PRARSPECFES CARRommn P ..Smm. CRAPEMWR -- SOOR�MAONOIIA _ WILSON 1 ELEM w -.. INGTON AV 77, S J I a .» a m p mm ._. .. _ _ Fee[ L'ee mxete. was � ,nepa�_�ll \!xi e- ry- eiftligol= hs➢YI52sE: a. u4unem a. w.W.um +. F.m.e.rmaw Mu macpm.:,:. mb.u..orm.mr e. n: am.ay. m } Washington Square Neighborhood Page 7 of 8 City of Santa Ana Street Tree Maintenance RFP 25B -132 Page 81 ED SYCAMORESPECRPS ® TWIPTRPB VACAWSPI ❑ NO\VORKmsioln m nC. c CIVIC CENTER DR -- - 0 AMP.RICANSW .: GUM OAKsprxim 0 ASFISPPC PAILISpulm CAROO ® PRARSPECFES CARRommn P ..Smm. CRAPEMWR SOOR�MAONOIIA Washington Square Neighborhood Page 7 of 8 City of Santa Ana Street Tree Maintenance RFP 25B -132 Page 81 ED SYCAMORESPECRPS ® TWIPTRPB VACAWSPI ❑ NO\VORKmsioln m nC. c NC FADDEN AV Sic m � " . w C QK _ �a mm x.. w 0 1— Qi m w RUSSELL AV h <� a m V WLLSwREAV F�'7 m + ANNESw � GmNC-ER Av Street Tree Nexle. Wilxh've Soua.e Xe oM1bor M1oetl vwtes: Ri. rty Lm de P.�mmew Trte Epaiz tv 1vY]ve gyae lMm. �. a. m.m�. aaamm"wu.« ma mma a<ie [mtiCwalk Remmy Wmft �eo[bex��umise � a.X.eaxe i. 6mytliMnm ]. Trmxe9b a. w.mi.we ]. tmmeexa.] ®W. w e�i[[.aertWmmv.te<mm anraL•m mew.ap..w, .r geanN FlmmB ppaam"wPCesmem ®ur6e 11e� 5uovn Sqx .,e,mna.N�anawmmyme svmwre..m�ma:�ama J> ��+[ _. __......__ - EDINGERAV -' - 0 ASH SPECIES ® CA OJ PEPPER ® CAROB CARROT VWD CRAPE mlmT Q DEODAR CEDAR Wilshire Square Neighborhood Page 8 of 8 City of Santa Ana Street Tree Maintenance RFP 25B -133 ® JACARANDA ® SYCAmomsPEC@S OA SmE QOEENPAI VACAW SITE Page 82 Fl RUSSELL AV h <� a m V WLLSwREAV F�'7 m + ANNESw � GmNC-ER Av Street Tree Nexle. Wilxh've Soua.e Xe oM1bor M1oetl vwtes: Ri. rty Lm de P.�mmew Trte Epaiz tv 1vY]ve gyae lMm. �. a. m.m�. aaamm"wu.« ma mma a<ie [mtiCwalk Remmy Wmft �eo[bex��umise � a.X.eaxe i. 6mytliMnm ]. Trmxe9b a. w.mi.we ]. tmmeexa.] ®W. w e�i[[.aertWmmv.te<mm anraL•m mew.ap..w, .r geanN FlmmB ppaam"wPCesmem ®ur6e 11e� 5uovn Sqx .,e,mna.N�anawmmyme svmwre..m�ma:�ama J> ��+[ _. __......__ - EDINGERAV -' - 0 ASH SPECIES ® CA OJ PEPPER ® CAROB CARROT VWD CRAPE mlmT Q DEODAR CEDAR Wilshire Square Neighborhood Page 8 of 8 City of Santa Ana Street Tree Maintenance RFP 25B -133 ® JACARANDA ® SYCAmomsPEC@S OA SmE QOEENPAI VACAW SITE Page 82 Tree Dept. Sections with Street Sweeping Routes -Leaf Season Use Nonh Quads tef McFadden Attachment 3 Monday AM Route — Tuesday AM Route — Wednesday AM Route Thursday AM Route Fnday, AM Rowe Monday PM Route Tuesday PM Route Wednesday PM Route Thursday PM Rowe am Friday PM Rowe Page 1 of 4 City of Santa Ana Street Tree Maintenance RFP 25B -134 Page 83 Tree Dept. Sections with Street Sweeping Routes -Leaf Season .+os Nwpry.N RwN r..�ry�Aav ® FrbnYAM RaM MY YonEryGM Pyup T�y Ra I��IrxWry VN Rpp M® FMaYPN ROVY Page 2 of 4 City of Santa Ana Street Tree Maintenance RFP 25B -135 Page 84 Tree Dept. Sections with Street Sweeping Routes -Leaf Season M.W, AM Raute Tuesday AM Rode Wednesday AM Route Thursday AM RwW ® Fdday AM Roble e� wm.y PM Route -- Wedmsday PM Rouse — Thursday PMRWW ® Fnday RM RoWe H1 Use East - Ouadsfa B1 Bnsto Page 3 of 4 City of Santa Ana Street Tree Maintenance RFP 25B -136 Page 85 Tree Dept. Sections with Street Sweeping Routes -Leaf Season Page 4 of 4 City of Santa Ana Street Tree Maintenance RFP 258 -137 Page 86 m Men a E1 r Monday AM Route ® Tuesday AM Route — Wednesday AM Route Thursday AM Route — Foday AM Route Monday PM Route r Tuesday PM Route — Wednesday PM Rohe Thursday PM Route — Fnday PM Routs 25B -138 Tree Care Professionals Serving Communities Who Care /!bout Trees April 29, 2015 City of Santa Ana Attn: Public Works Agency, Ross Annex, Third Floor 20 Civic Center Plaza Santa Ana, CA 92701 RE: RFP No, 15 -016: Street Tree Maintenance Services Due: Friday, May 1, 2015 at 4 :OOPM To whom it may concern; www. WCAINC.com Thank you for allowing West Coast Arborists, Inc. (WCA) with the opportunity to submit a proposal for tree maintenance services for the City of Santa Ana. WCA is a family -owned and operated company employing over 750 full -time employees providing various tasks to achieve one goal: serving communities who care about trees and landscape. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability with no exceptions. WCA's corporate values include listening to customers and employees that will help to improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees. WCA's top management team has created a culture where employees become accountable for actions and results. WCA has a 43 -year track record of working for more than 220 California, Arizona and Nevada municipalities and other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Boards under license #366764. We have held this license in good standing since 1976. The license specializes in Class C61 (Tree Service) as well as Class C27 (Landscaping). We currently employ over 45 Certified Arborists and over 100 Certified Tree workers, as recognized by the Western Chapter of the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. Should we be awarded this project, we shall use full -time, in -house employees; no subcontractors will be used. Our employees operate from one of our seven California offices: Anaheim (Corporate HQ), Ventura, San Diego, Riverside, Fresno, San Jose and Stockton. For questions related to this proposal and who has the authority to negotiate, please contact Victor Gonzalez, V.P. Marketing, at (714) 991 -1900 or at vQonzaiezfa wcamc.com. Randy Thompson, Area Manager, will be assigned to this project should WCA be awarded this contract. He can be reached at (714) 920 -1273 or rthompsontawcainc.com. Sincere Patrick Preside Exhibit 3 CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on a unit cost for services described in Exhibit A. Fee must be inclusive of all casts, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Bid proposal fee will be based on Pruning Section Grand Total Price. PRUNING SECTION A B C Description Unit UNIT PRICE Estimated Annual Units' A x B = C TOTAL PRICE Li ht Prune Each $ 8900 a 3s6 veer a $ 171,210.00 Grid Prune Each $ 68.00 10,254 ear 9 $ 646,002.00 b Annual Queen Palm Prune Each $ 29.00 5,361 ear 7 $ 155,469.00 BI- Annual Date Palm Prune Each $ 95.00 203 YearZ $ 19,285.00 d BI-Annual Canary Island Palm Prune Each $ 150.00 as Yearz $ 6,600.00 a Bi- Annual All Other Palm Prune Each $ 53.00 ao3 year 2 $ 47 859.00 t GRAND TOTAL PRICE — PRUNING SECTION ONLY (a +b +c+d +e +t} $.1,046,425.00 City of Santa Ana Street Tree Maintenance RFP Page 48 25B -140 REMOVALS Description Unit UNIT PRICE Palm Skinning Per Foot s 15-00 Tree &, Stum Removal Diameter Standard Height Per Inch s 27.00 Tree Only Removal Diameter Standard Height Per Inch $ 19-00 Stump Only Removal Diameter Standard Height Per Inch $ 8.00 INSPECTIONS _Ins acfion Resort Includin Risk Assessment I Per Tree s 200.00 Consultant Arborist Inspection (Level 1, 2 or 3) Per Hour s 140.00 PLANTING — DESIGNATED SPECIES Plant 15 Gallon with root barrier Each $ 150.00 Plant 24 inch Box with root barrier Each s 300.00 Plant 36 inch Box with root barrier Each 1 960.00 Plant 48 inch Box with root barrier Each s 2,400.00 Plant 60 inch Box with root barrier Each s 4,200.00 PLANTING - SPECIAL VARIETY TREES * Plant 15 Gallon with root barrier Each $ Plant 24 inch Box with root barrier Each _175.00 $ 350-00 Plant 36 inch Box with root barrier Each $ Plant 48 inch Box with root barrier Each s 2Az550-00 Plant 60 inch Box with root barrier Each s 4 �800.00 SPECIALTY SERVICES Service Request Prune Each s 200,00 Large Scale Prune Each $ 500-00 Root Foot $ 19-00 Root Pruning with 18" barrier Foot s 24.00 Waterinjq_q!_young trees, water truck & operator Day s 500.00 CREW RENTALS Crew Rental (3 men) (Minimum 3 Hours) Per Hour $ 210.00 y Crew Renta 3 rnen _ _ I Rental Emergency rgenc 1.(Miinimum 3 hours) Per Hour of Santa Ana Street Tree Maintenance RFP Page 49 25B-141 TECHNICAL GPS Tree Inventory of Existing Trees (Approx. 60,000 GPS Tree Inventory cost only applies to new trees planted after completion of initial Tree CooperatLye It is intended that other public school district, public authority, public agency, municipality, andoiherpu|itiudoubdiviaionnrpub|iounqpnnaik>n)sha||havetheupdonb) participate in any award made as a result of this solicitation at the same prices, The City of Santa Ana shall incur no financial responsibility in connection with any purchase by other public agency. The public agency shall accept sole responsibility for placing orders and making payments to the vendor. Labor Classification The work performed on this contract is routine, recurring, and usual. The work includes watering, 1hno/ning, pruning, planting, onrnovm|undnycleoumnrkoffoeeuandpkant$.anda*nioingofiniati The rates included in the Cost Proposal are based un prevailing wage determination "Landscape Maintenance Laborer". -West Coast Arborists, Inc. 1 �80p) 521-3714 �Fax: (714) 991-1027 LEGAL NAME OF COMPANY 1, 1 A / PHONE AND FAX NUMBERS 2200 E. Via Burton, An6heim, CA 92806 ulff 11 � P8b1Ck 4130/16 95-3250682 #366764 FEDERAL ID NUMBER CONTRACTOR LICENSE NUMBER LTHIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP Page 50 ��U���� ��U��Um�� EXHIBIT G CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES RELEVANT WORK HISTORY List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if reouired. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer Name: City of Anaheim Address: 200 S. Anaheim Blvd. Anaheim, CA 92805 Contract Amount: $1,600,000 Description of supplies, equipment, or services provided: WCA provides complete urban forestry me removals, and emergency Reference Customer Name: City of Fullerton Address: 303W. Commonwealth Ave. Fullerton, CA 92832 Contract Amount: 11,170,000 Contact Individual: Rob Gomes Phone Number: (714) 765 -6907 Facsimile Number: (714) 981 -6855 _ Year: Ongoing since 2007 for the City including tree trimming, planting, Contact Individual: Dennis Ouinlivan Phone Number: (714) 738 -6805 Facsimile Number: _14)_738-3100 Year: Ongoing since 1998 Description of supplies, equipment, or services provided: WCA provides citywide tree maintenance services Reference Customer Name: City of Tustin _ Address: 300 Centennial Way Tustin, CA 92780 Contract Amount: $390,000 Description of supplies, equipment, or services provided: Contact Individual: Jason Churchill Phone Number: (714) 573 -3023 Facsimile Number: {714 $32 -0$25 Year: Ongoing since 1993 WCA provides chide tree maintenance services includinq_tree pruning, removals, planting, and emergency response. City of Santa Ana Street Tree Maintenance RFP Page 51 25B -143 Reference Customer Name: City of Huntington Beach Address: P.O. Box 190 Huntington Beach, CA 92648 Contract Amount: $985,000 Description of supplies, equipment, or services provided: Contact Individual: Handy Menzel Phone Number: X714) 596 -4316 Facsimile Number: (714) 375 -5135 Year: Ongoing since 2006 WCA provides citywide tree maintenance services and GIPS tree inventory management Reference Customer Name: City of Laguna Hills Address: 24035 El Toro Road Laguna Hills, CA 92653 Contract Amount: $195,000 Contact Individual: Jan Frainie Phone Number: (949) 707 "2652 Facsimile Number: _�249) 707 °2633 Year: Ongoing since 1997 Description of supplies, equipment, or services provided: WCA provides citywide tree maintenance services including pruning, removals, emergency response, and a GIPS tree inventory management THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP Page 52 25B -144 CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PROPOSELS STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he /she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are tpfbe Incorporated by reference into this agreement and are made specifically as part of this RFP. / � f 1/1 Signed Printed Name: Patrick Mahoney Title: President Date: 4/30115 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP Page 53 25B -145 EXHIBIT I CITY OF The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally assisted construction /services contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The contractor shall include the portion of the sentence immediately preceding paragraph 1 and the provisions of paragraphs 1 through 7 in every subcontract or purchase order unless City of Santa Ana Street Tree Maintenance RFP Page 54 25B -146 exempted by rules, regulations, or orders of the Secretary of Labor Issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation by a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Slats. 1039, and as amended, no discrimination shall be made in the employment of persons because of race, religious creed, color national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor violating this section is subject to all the penalties imposed for a violatiownof the chapter. Printed West Coast Arborists, Inc. President THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP Page 55 25B -147 EXHIBIT J CITY OF SAATA AAA How many years has your organization been in business in California as a contractor under your present business name and license number? If you performed same business under a different business name with same ownership and operation management and changed name due to, but not limited to, bankruptcy, loss, or license, please complete an additional and separate questionnaire. 2. What is your firm's average gross revenue for the last three years? $--5-5 000.OQQ___—. 3. Is your firm currently the debtor in a bankruptcy case? Yes ® No If "yes," indicate the case number, bankruptcy court, and the date on which the petition was filed. NONE Case Number Bankruptcy Court Date Filed Was your firm in bankruptcy any time during the last five years? (This question refers only to a bankruptcy action that was not described in answer to Question 2, above.) ❑ Yes E] No If "yes," indicate the case number, bankruptcy court, and the date on which the petition was filed. NONE Case Number Bankruptcy Court Date Filed 5. Has any California State License Board license held by your firm or its responsible managing employee or responsible managing officer been suspended within the last five years? ❑ Yes © No & At any time in the last five years, has your firm been assessed and paid liquidated damages after completion of a project, under a services contract with either a public or private owner? ❑ Yes ® No Has your firm ever defaulted on a contract? ❑ Yes 0 No If "yes;' explain on a separate page. City of Santa Ana Street Tree Maintenance RFP Page 55 25B -148 t3. In the last five years has your firm, or any firm with which any of your company's owners, officers or partners was associated, been debarred, disqualified, removed, or otherwise prevented from bidding on, or completing, any government agency project for any reason? ❑ Yes ® No If "yes," explain on a separate page. State the name of the organization debarred, the year of the event, the owner of the project, and the basis for the action. 9. In the past five years, has any claim against your firm concerning your firm's work on a project, been filed in court or arbitration? ❑ Yes ® No If "yes," on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 10. In the past five years, has your firm made any claim against a project owner concerning work on a project or payment for a contract, and filed that claim in court or arbitration? ❑ Yes ® No If "yes," on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 11. At any time during the past five years, has any surety company made any payments on your firm's behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm's behalf in connection with a project, either public or private? ❑ Yes ® No 12. In the last five years, has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm? ❑ Yes M No 13. Has your firm or any of its owners, officers, or partners ever been liable in a civil suit, or found guilty in a criminal action, for making any false claim or material misrepresentation to any public agency or entity? ❑ Yes 0 No 14. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? ❑ Yes ® No If "yes," identify on a separate page, the person or persons convicted, the court case and number, the crimes and the year convicted. 15. If your firm was required to pay a premium of more than one percent for a performance and payment bond on any project(s) on which your firm worked at any time during the last City of Santa Ana Street Tree Maintenance RPP Page 57 25B -149 three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one percent, if you wish to do so. N/A % 18. During the last five years, has your firm ever been denied bond credit by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a project when one was required? ❑ Yes [N No 17, Has Cal -OSHA cited and assessed penalties against the contractor or its associates for any "serious," "willful' or 'repeat' violations of its safety or health regulations in the past five years? ❑ Yes ® No (Note: If you have flied an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.) If "yes," on a separate page describe the citations, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of the project, and the amount of penalty paid, if any. State the case number and the date of any OSHAB decision. 18. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against the contractor or its associates in the past five years? ❑ Yes ® No (Note: If an appeal of the citation has been filed and the Appeals Board has not yet ruled, or there is a court appeal pending, you need not include information about the citation.) If "yes," on a separate page describe the citation, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of project, and the amount of penalty paid, if any. State the case number and date of any decision. 19. During the last five years, has there been more than one occasion in which the General contractor or its associates have been penalized or required to pay back wages for failure to comply with the federal Davis -Bacon prevailing wage requirements? ❑ Yes ❑X No If "yes," on a separate page, describe the violator, nature of each violation, name of the project, date of its completion, the public agency for which it was constructed, the number of employees who were initially underpaid and the amount of back wages and penalties that were assessed. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP Page 58 25B -150 EXHIBIT K CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES NONCOLLUSION AFFIDAVIT NON- COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above noncollusion affidavit is part oft e proposal SF ' this proposal on the signature portion thereof shall also constitute sign t re f this noncion affidavit. Proposers are cautioned that making a false certification may bj t a cu ' cri final prosecution. Signed Patrick Mahoney, Presiden# State of California, County of Orange Subscribed and sworn to (or affirmed) before me on this of 20____, by_ , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE City of Santa Ana Street Tree Maintenance RFP Page 59 25B -151 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE M11O8 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State ofCalifornia County nf ORANGE ________�_____ � On__���/1 before me, -- 7—T����--------� ate personally appeared &MDLI& I. 8EN%8l^ 00TAK% PUBLIC Here Insert Name and Title of the Officer PATRICK 6A8002I Namts)ufJigner(s) who proved to me on the basis of satisfactory evidence tobo the (s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the sarne in hia/hevtheir authorized vm ityies\oodthat nthoirainoiu instrument the penoonkd, or the entity upon behalf of which the person(s) acted, executed the instrument. 10, 1. MENZEL Commission # 2105517 IL Notary Public - California Orange County My Comm. Expires Apt 2,2019 i certify under PENALTY 0F PERJURY under the laws uf the State of California that the foregoing paragraph in true and correct. WITNESS my hand and offici Gignntur*__ �Ignetu/to/Nv(oryPub8: Place Notary Seal Above OPTIONAL Though this section is optional, completing this information Can deter alteration of the document or fraudulent reattachment of this form toon unintended document. Description nf Attached Document Title ur Type ofDocunnont: Donunnun|Duta: - Number of PoOou: ______Gigner(») Other Than munneU Above: Cmpoohy(ieu) Claimed by Signer's Name: p&TBIQ[ M&800%Y Corporate Officer ~`Tldo(q): PRESIDENT Partner ^-L|Linoit*d 'Genv:u| Individual Attorney inFact Trustee ! iGuardian orConservator �Other: Signer |oRepresenting: Signer's Name: �Corporate Officer ~~T@e(s): �Partner -- Limited |Gonend lIndividual Attorney inFact rlTmotre 'Guardian o/Conservator Other Signer |aRepresenting: 02014 National Notary Association ^**w.NuUmnu|NoiaryuqJ^1'8V0'US NOTARY (1`80O'87O'0827) Item #5907 ��U���� ��U��U �� REQUEST FOR PROPOSALS FOR STREE TREE MAINTENANCE SERVICES C CITY OF SANTA ANA Public Works Agency Maintenance Services Division Released on April 15, 2015 The referenced document has been modified and will be known as Amendment No. 1. Please sign this Amendment where designated and return the executed copy with submission of your proposal. This amendment is hereby made part of the referenced proposal as through fully set forth therein. Any questions regarding this amendment should be addressed to Danell Mercado, email dmercadoCa7_santa- ana.orr . RFP — Title Paae KEY RFP DATES: Issue Date: Tuesday March 31. 2015 RFP —Page 1 MAILED, DELIVERED BY HAND, OR COURIERED proposals will be accepted as follows City of Santa Ana Public Wod <s Agency, Corporate Yard, Building A 220 S. Daisy Avenue Santa Ana, CA 92703 It is the responsibility of the proposer to ensure that any proposals submitted shall have sufficient time to be received by the City of Santa Ana prior to the proposal due date and time. Questions regarding this Request for Proposals shall be made in writing via e-mail to Danell Mercado at dmercadotd)santa- ana.org. City of Santa Ana -- Street Tree Maintenance Services RFP Amendment No. 1 Page 1 25B -153 The receiving time in the Public Works Agency, Corporate Yard, Building A, 220 S. Daisy, Santa Ana, CA 92705, will be the governing time for acceptability of proposals. Late proposals will NOT be considered and will be returned to proposer unopened. Telegraphic, electronic„ and facsimile proposals will not be accepted. All other provisions of the invitation of this proposal shall • ia.it in their a tirety. Vendors hereby acknowledge receipt and understanding of the abov A e d tent. West Coast Arborists, Inc. 4/30/15 Company Name Signature Date Patrick Mahoney Printed Name of Signer 2200 E. Via Burton, Anaheim, CA 92806 Address President Title City of Santa Ana — Street Tree Maintenance Services RFP Amendment No. 1 Page 2 25B -154 REQUEST FOR PROPOSALS FOR STREE TREE MAINTENANCE SERVICES CITY OF SANTA ANA Public Works Agency Maintenance Services Division Released on April 20, 2015 The referenced document has been modified and will be known as Amendment No. 2. Please sign this Amendment where designated and return the executed copy with submission of your proposal. This amendment is hereby made part of the referenced proposal as through fully set forth therein. Any questions regarding this amendment should be addressed to Danell Mercado, email dmercado@santa- ana.oro. XI. Prevailing Wage Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, at seq., ('Prevailing Wage Laws "), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wage for each craft, classification or type of worke3r needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. City of Santa Ana — Street Tree Maintenance Services RFP Amendment No. 2 Page 1 25B -155 RFP — Pane 7 XVII. E -MAIL COMMUNICATIONS AND INTERPRETATIONSICLARIFICATIONS To facilitate the RFP process, proposers are required to monitor the City's Sid and RFP page at www.santa- ana.or /_ g bids -rf s. No oral interpretations will be made by the City to any proposer as to the meaning of requirements identified herein, including the Scope of Services and Terms and Conditions. Every request for such an interpretation must be made in writing via e-mail to the projects manager (dmercado@santa- ana.orq) no later than Tuesday April 21. 2015 at S:Oq PM. Significant interpretations or clarifications will be made by an addendum to the RFP, which will be posted to the website. Addenda may become part of the agreement documents. Q. CONTRACTORS OFFICE Contractor is required to maintain an office within a sixty (60) minutes response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contracting the Contractor by cell phone or pager. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies. Contractor will ha n office and a Sea 36- 145. -- Same - Commercial Vehicles. No person shall park and /or leave standing on any street, or portion thereof, in any residential district located within the city any commercial vehicle with a manufacturer's gross vehicle weight rating of ten thousand (10,000) pounds of more for a period of time longer than two (2) hours. Such restriction shall not apply to any commercial vehicle which is making pickups or deliveries of goods, wares, and merchandise from or to any building or structure located on the residential street, or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling, or construction of any building or structure upon the residential street for which a building permit has previously been obtained. City of Santa Ana — Street Tree Maintenance Services RFP Amendment No. 2 Page 2 25B -156 RFP — Paae 50 Labor Classification The work performed on this contract is routine, recurring, and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and services of irrigation. The rates included in the Cost Proposal are based on prevailing wage determination "Landscape /Irrigation Laborerf ender'. All other provisions of the invitation of this proposals to l r nalit in th74/30/15 rety. Vendors hereby acknowledge receipt and understanding of the a e n dine . West Coast Arborists, Inc. Company Name Signature Date Patrick Mahoney President Printed Name of Signer Title 2200 E. Via Burton, Anaheim, CA 92806 Address City of Santa Ana -- Street Tree Maintenance Services RFP Amendment No. 2 Page 3 25B -157 CBIC CONTRACTORS BONDING AND INSURANCE COMPANY KNOW ALL MEN BY THESE PRESENTS: That we, _ WEST COAST ARBORISTS, INC. BID BOND California: 23172 Plaza Pointe Drive Suite 185 Laguna }rills, CA 92653 (714) 770 -9733 (800) 274 -CBIC National (714) 770 -9805 FAX Bond No. - CA0054 Premium included in Bid Bond Service Undertaking as Principal, (hereinafter called the "Principal'), and Contractors Bonding and Insurance Company of Seattle, Washington, a corporation duly organized under the laws of the State of Washington, as Surety, (hereinafter called the "Surety "), are held firmly bound unto CITY OF SANTA ANA as Obligee, (hereinafter called the "Obligee "), in the sum of _,,FIVE PERCENT OF THE AMT. BID not toexceed-__ FIVE PERCENT OF THE AMT. BID ($ 5% OF BID AMT. ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted abid for STREET TREE MAINTENANCE SERVICES NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a contract with the Obligee in accordance with the terms of such bid and give such bond or bonds as may be specified in the bidding or contract documents with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and material in the prosecution thereof, or in the event of the failure of the Principal to enter into such contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contact with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and seated this 10th ,day of— APRIL A. D. 2015 Witness Witness C325d -100M, &75198717 Printed in cooperation with the Amencan Institute of Architects (AIA) by Contractors Banding and Insurance Company. The language in this dOCWpenl conforms exactly to the language used in NA Document A -310, February 1970 Edition 1140 WEST CO T ARBORISTS, I C. (Seal) Principal Title Surety: Contr tors B ndin rid Insurance Company By G MICHAE STONG Attomey -in -Fact 25B -158 BndL.HB 1.02- CA011993 CALIFORNIA ALL- PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of ------ __ ORANGE On _ � 1 before me, AMELIA I. MENZEL • NOTAP.Y PUBT IC , Date Here Insert Name and Title of the Officer personally appeared _ PATRICK MAU0 EY_. _ _—.__ Names) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. ' AMELIA I. MENZEL Commission # 2105517 i : Notary Public - California z > Orange County My Comm. Ex Tres Apr 2, 2019+ Place Notary Seal Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and offic' I sea Signature Signaturp of Nobry Public OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: SUn4a Flea Pad r— Date: Number of Pages: _ Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: PATRICK_ M_AHONEY Corporate Officer — Title(s): PRESIDENT Partner — Limited General Individual Attorney in Fact Trustee Guardian or Conservator Other: _ „�_ -- Signer ls Representing:. Signer's Name: _ Corporate Officer -- Title(s): Partner — Limited ' General ,' Individual Attorney in Fact Trustee Guardian or Conservator Other: Signer Is Representing: ;dc%s+�C.u' i. 5:/. iS' 4` GG^ W' c% 4�,: G .".e;Ve�)�.'F= 4"'e_t:�ra�.'� -U' ` e4 'z.%4:`(= F`T- f.`u➢u'z= CSe{x -4` tit= q; ESti�" CC4r4c,(: r- Vt�JC4s :L�C.�AV�.v= �¢%Vy= ty�4'r�,e ©2014 National Notary Association • www.NationaiNotary.org - 1- 800 -US NOTARY (1 -800- 876 -6827) Item #5907 25B -159 CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or oft officer completing this certificate verifies only the identlly of the IndlMual who signed the document to which this cortificate Is attached, and not the truthfulness, accuracy, or validity of that document. 9027TIT&M . RIVERSIDE county of On before av R. NAPPI "NOTARY PUBLIC" Here Insert Name and Title of the Officer personally .peared MICHAEL r «, Albme(s) of .: who proved to me on the basis of satisfactory evidence to be the personWwhose name)6Islam subscribed to the within instrument and admowledged to me that helshskbey executed the same In hlatheatheir authorized capaolty;seir and that b hisAheNBteirsignaturgkran the Instrument the psrsonfs), or the entity upon behalf of which the personacted, executed the instrument. I certify under PENALTY OF PERJURY under the taws of the State of California that the foregoing paragraph is hue and correct. my hand and official seal. tees public Piece Notary Seal Above OPTIONAL Though this section is optional, completing this Information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Desoription of Attached Document Title or Type of Document: Number of Pages: Signer(s) Document Date: Other Than Named Above: Capacitypos) Claimed by Signer(s) Signer's Name: • Corporate Officer — Trd*): • Partner — ❑ Unnited 11 General El Individual 0 Attorney In Fact • Trustee ❑ Guardian or Conservator • Other: __.,. Signer Is Representing: Signer's Name: • Corporate Officer — Title(s): • Partner — ❑ Limited O General • Individual ❑ Attorney in Few • Trustee ❑ Guardian or Conservator • Other. ®_ _ Signer Is Representing: CM14 National Notary Association - www.NatbnWNotmy.org - 1- 800-US NOTARY (1 -800. 878.8827) Bem 118907 25B -160 RUN k an RLI Company 9025 N. Lindbergh Dr, I Pcoria, IL 61615 Phone: (800)645 -24021 Fax: (309)689 -2036 Know All Men by These Presents: . RLI Insurance Company Contractors Bonding and Insurance Company That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by the approving officer if desired. That this Power of Attorney may be effective and given to either or both of RIJ Insurance Company and Contractors Bonding and Insurance Company, required for the applicable bond. 'first RLI Insurance Company and/or Contractors Bonding and Insurance Company, each Illinois corporations (as applicable), each authorized and licensed to do business in all states and the District of Columbia do hereby make, constitute and appoint: Jemmy Pendergast Rosemary Napri Michael D Stone. iointIv or severally in the City of Riverside , State of California , as Attorney in Fact, with full power and authority hereby conferred upon him /her to sign, execute, acknowledge and deliver for and on its behalf as Surety, in general, any and all bonds, undertakings, and recognizances in an amount not to exceed Ten Million Dollars ( $10.000mo.00 ) for any single obligation. The acknowledgment and execution of such bond by the said Attomey in Fact shall be as binding upon this Company as if such bond had been executed and acknowledged by the regularly elected officers of this Company. RLI Insurance Company and Contractors Bonding and Insurance Company, as applicable, have each further certified that the following is a true and exact copy of the Resolution adopted by the Board of Directors of each such corporation, and now in force, to -wit: "All bonds, policies, undertakings, Powers of Attorney or other obligations of the Corporation shall be executed in the corporate name of the Corporation by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the 'Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or undertakings in the name of the Corporation. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the Corporation. The signature of any such officer and the corporate seal may be printed by facsimile or other electronic Image." IN WITNESS WHEREOF, RLI Insurance Company and/or Contractors Bonding and Insurance Company, as applicable, have caused these presents to be executed by its respective Vice President with its corporate seal affixed this _21tj day of January, 201 g5. P RLI Insurance Company ",•gNp„IGNA./Y 'y,. ,...NCB Ca .3,-, ..4.'.. , Contractors Banding and Insurance Company Oag%'k " Gevong" :- = ' SEA1, . _^ SEAL, '^ State of Illinois <<<.a v; Roy C. Die Vice President SS I Nnt•• County of Peoria J■ �" CERTIFICATE On this 271h day of January 2015 before me, a Notary Public, personally appeared Roy C. Die , who being by me duly swom, acknowledged that he signed the above Power of Attorney as the aforesaid officer of the RLI Insurance Company and/or Contractors Bonding and Insurance Company, and acknowledged said instrument to be the voluntary act and deed of said corporation. I, the undersigned officer of RLI Insurance Company, and /or Contractors Bonding and Insurance Company, each Illinois corporations, do hereby certify that the attached Power of Attorney is in fill force and effect and is irrevocable; and furthermore, that the Resolution of the Company as set forth in the Power of Attorney, is now in force. In testimony whereof, I have hereunto set my hand and the seal of the RLI Insurance Compa y and/or Conn'a tors Bonding and Insurance Company this !O t%L day of � —, — /W:_d._ __4W -P&1<1 RLI Insurance Company M. Bockleu Notary Public Contractors Bonding and Insurance Company una'rzrc �•�..�.� Bi- "OFFICIAL SEAL" Roy C. Die Vice President ACQUELINE M, aOCKLER OMMISSION WIRE90111019 L� r� ,� .............r 2 ✓ 7Z� 1 A00591 I S 1 11 Ili INI tmi ervices We believe in an Interactive Partnership where municipalities can confidently rely on WCA to assist them with any of their tree care needs. Our goals in urban tree care are to extend the life of all trees, preserve public safety, and produce a reliable source of shade, beauty, and the many benefits that result from healthy trees in parks and City right -of -ways. City Council Public Works Department Street Maintenance Department Parks Commission Risk Management COMMUNITY Cost effectiveness Increased service levels Precise scheduling of work WCISA certified staff State -of- the -art technology WCA is committed to a pro - active policy that reflects our sense of corporate and social responsibility. We have the qualifications, equipment, and corporate capabilities to meet the community's environmental and public safety needs. Our certified teams ensure the community that the work performed will be in accordance with industry standards. Our large fleet of equipment allows us to dedicate specific pieces to the City. Our support staff aids the field team with tailored information and database access which provides communities with a comprehensive urban tree care program. �1 West Coast Arburists understands the challenge that many cities face to reduce the cost of tree maintenance services, while increasing the level of performance. Utilizing our services as a valuable, cost - effective resource, cities are able to provide better services to their community. These contracts cover a range of services from providing emergency response to maintaining the City s entire urban forest. EjL�g d J`JPYI; L a J }Jl WCA provided complete tree maintenance services for the City. After an in depth study of the City's General Services Department, the City reviewed and agreed to seek out cost saving measures while maintaining an expected level of service to the community. While under contract, we pruned approximately 8,000 trees annually and performed other various services including but not limited to removals, planting and emergency urban forestry services. Annual Budget: $1,000,000 Contact: Can Sereno, Parks E Trees Superintendent Address: 592 Superior Ave., Newport Beach, CA 92883 Phone: (949) 844 -3089 Email: jconwayllnewportbeachca.gov �V As part of the tree care service, WCA updates the City's own tree inventory. As part of this x.G rogram, we collect and provide to the City an automated record of the work completed and submit it to the City for updates. Together, we are able to prune trees more efficiently, t while the City is able to maintain accurate work records and monitor predictable tree trimming schedules and guarantee the residents and businesses top quality tree care. +;Annual Budget: $1,170,000 Contact: Dennis Buinlivan, Landscape Maintenance Superintendent Address: 118 S. Basque Ave., Fullerton, CA 92633 Phone: (714) 738 -GS05 Email: dennisici.fullerton.ca.us 'Ditry'11f •TJ 1;J,1Tf] afn1 h",��' }J �rrrLa 2H fl" We provide complete urban forestry management for the more than GUIDE trees, including tree pruning, removals, planting, and emergency services. In an effort to maintain a sustainable urban forest, we also provide inventory updates to the City's own inventory database. We have performed successfully in the City for four years. Annual Budget: $985,000 Contact: Randy Menzel, Tree Supervisor Address: P.O. Box 190, Huntington Beach, CA 92848 Phone: (714) 598 -4318 Email: rmenzeI§surfcity- hb.org 25B -164 3 The City of Anaheim maintains their large tree population of 102,D14 by utilizing the Call Management feature on ArborAccess, our inventory and management system. Since they began utilizing this feature there has been over 13,000 records input into the system. These records are based on resident inquiries. During the 08/09 fiscal year 12,329 call �,,,. =eecords were input alone. 7 " Annual Budget: $1,000,000 Contact: Dan Debassio, Public Works Superintendent ;. Address: 142B East Vermont, Anaheim, CA 92805 ;`Phone: (714) 785 -44BI Email: ddebassioCanaheim.net OEM UPI 40 TivP1111 WCA has operated in the City of Tustin since 1993. The City and WCA has formed a successful corporate partnership. We provide complete urban forestry management for more than 15,000 City -owned trees, including tree pruning, removals, planting, and emergency services. Annual Budget: $390,000 Contact: Jason Churchill, Field Services Manager Address: 300 Centennial Way, Tustin, CA 92780 Phone: (714) 573 -3023 Email: pmadsenitustinca.org 4 J �`J �CT�J9 J� r�TJ�1J`l West Coast Arborists, Inc. (WCA) is a family -owned and operated company employing nearly 650 full -time employees providing various tasks to achieve one goal: serving communities who care about trees. Our employees operate from one of our seven California offices: Anaheim, Ventura, Fresno, San Jose, Stockton, Riverside, and San Diego serving over 200 municipalities. The company is comprised of a top management team, a management committee and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering and forestry. WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before career advancement, leading a crew, or performing work. �1�r�71; JL's�`�JJI�J WCA prides itself in working to get its employees certified through the International Society of Arboriculture, raising the standard of professional tree care companies. This standard exemplifies our company's commitment to providing customers with competent, knowledgeable certified workers. WCA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers, they are shown on the following page. U' UAJ'JN WCA employees are evaluated through an internal mechanism supervised by the Management Team. Each employee performs his duties according to a criteria -based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified. 25B -166 5 f AITT fl, 'E'l� �f, J,11;1'rl9flEy Apia lhmi Professional Registration ISA, Certified Arborist #WE -1172A Mr. Mahoney founded West Coast Arborists, Inc. in 1972. As President and Chief Executive Dfficer, Mr. Mahoney oversees the complete operation of the company. Under his direction the company has grown from 3 employees and 2 trucks to over BOO employees with a 700 plus unit fleet. In December of 2009, the Anaheim Chamber of Commerce honored Patrick as the 'Business Champion of the Year' for 2009. The Business Champion of the Year Award recognizes an individual who uses their professional expertise and talents in activities that promote business and the Anaheim community. Professional Affiliation faander- Southern California Tree Trimmers Jamboree Past PresidentaodHonararyLifotimeMember- Western Chapter ISA Ser1ed1989 -97- ISA Certification Committee AwardafMerit- Western Chapter ISA, 1997 AW3rdof4chieuame17t- ISA, 1998 Society of Commarcial Arborists Municipal Arbarists ASSOaiatian Street Tree Seminar Tree Care lndostryAssociatioo Maintenance SaperiotendentsAssociatian Utility k borists Association California Oak fanndation Professional Registration B.S., Business Administration, ftasyllniuersity, Costa Mesa, CA American Society of Consulting Arborists, Executive ISA, Certified Aphorist #WE -1045A Mrs. Epperson has been with WCA since August 1979, and she has been a director at WCA since 1992. Her experience lies in accounting and administration. She is responsible for administrative and accounting functions on a corporate level. She has been involved in the implementation and management of our computerized accounting, estimating and job costing programs. I T1IUIJr1RJ ,`r fl,' C1 liiJpj - -EI Professional Registration B.S., Business Administration, 11WvsPsityafHoastan, Houston, TX ISA, Certified Aphorist #WE -1171A Mr. Mahoney has been with WCA since IN and has over 35 years experience in the tree care industry. He is responsible for internal operations, management of our fleet including maintenance and repairs, as well as overseeing facilities, supplies and purchasing. Prior to his years as Vice President of Operations for Golden Coast Environmental Services, a computer oriented urban forestry consulting firm in Irvine, CA. With an extensive background in information systems management, he oversees the computer operations of WCA. He has also served as a member of the Board of Directors since 1978. kr� Wv f1r11tM1Pi11flfl Vj:�,'�'P a-,]J-pfritf Professional Registration ISA Certified Aphorist #WE -1043A TCIA, Certified Tree Care Safety Professional, #771 Wildlife Training Institute, Certified Wildlife Protector #581 Mr. Thompson has been with WCA since 1978. He has over 3D years experience in the arboriculture field. He is responsible for estimating, scheduling, contract administration, personnel and daily operation. He is responsible for field operations, customers service, and management of crews throughout Orange County. Through his employment he has gained valuable experience in computer estimating, tree inventory systems, and costing programs which are essential in the efficient operation of tree crews. VLi,r � ul Pn-jiLr°I rialJ ,g r Professional Registration California Urban Forests Council, Certified Urban Forester #103 ISA, Certified Utility Aphorist #WE -642AU Wildlife Training Institute, Certified Wildlife Protector #533 TCIA, Certified Tree Care Safety Professional, #142 Mr. Trotter has been with WCA since August of 1982. Prior to that, he had eight years experience in the tree care industry. After working as a Foreman for eight years, Mr. Trotter was promoted to Field Operations Manager in March of 1990. As Field Operations Manager, he supervises all of the field operations as well as oversees our safety, training, nursery and wood recycling facility. He has been an industry leader in many key projects including United Voices for Healthier Communities Great Clean Air Planting Project, Toolkit for Developing Urban Forest Management Plans and the Western Chapter ISA's annual "Workday" fundraiser. 25B -168 1 " Professional Registration B.A., Entrepreneurial Management minor in Political Science, California Rate L/niversityfullerton, Fullerton, CA ISA, Certified Aphorist #WE -3B12A Employee of the Year, WCA 1995 Ms. DePasquale has been with WCA since November of 1993. Before that time, she worked as a consultant for WCA and was a Senior Account Executive for a finance company for five years. Her responsibilities include managing Customer Service, Billing, Administration and Human Resources. Ms. DePasquale has over 20 years computer experience and 17 years in the tree care industry. 1,11PI'0Jprjtti Vf � �'�' Af"a'il'�2f1;, �dljj Professional Registration Microsoft Certified Professional Mr. Crippen has been with WCA since October of 1995. At that time, he had four years experience as a computer programmer for an insurance company. He supports the tree inventory software created by WCA, as well as customizes each software package for each City. In addition, he maintains the inventory databases compiled by the Inventory Specialists. He has over IS years computer programming experience and over 14 years experience in the tree care industry. )PUPW IJID,21 IdUU/ Professional Registration B.S., Engineering Technology — Construction Management, California State University, Long Beach, Long Beach, CA ISA, Certified Aphorist #WE -7175A ATSSA, Certified Traffic Control Designer #00236811 TCIA, Certified Tree Care Safety Professional, #761 Employee of the Year, WCA 9999 Mr. Gonzalez has been with WCA since June of 1999. During the previous two years, he worked as a Public Works Inspector for a private engineering firm serving cities in Orange and Los Angeles Counties. Before that time, he served the City of Bellflower for four years as an Executive Assistant to the Director of Public Services. His responsibilities included contract administration, project management, and customer service. He has over seven years of city government and public works experience and II years in the tree care industry. He is a member of the firm's Management Team that provides strategic leadership and business development. He leads the sales force in developing its customer base and strategic marketing plans. He oversees the procurement of company's annual insurance policy coverage and nearly 200 contracts. I1~�'s f�Jh)i`l Professional Registration 0. S., Ornamental Horticulture, Cal Poly Pomona, Pomona, CA Mr. Brown has been with WCA since November of 2000. Before that time he worked for Davey Resource Group as a Project Manager and for Golden Coast Environmental Services as an Inventory Supervisor. His responsibilities include planning and implementation of street tree inventories, performing quality control on tree inventory data and supervision of tree inventory data collection staff. He also provides technical support for our inventory software program, ArborAccess and performs Geographic Information Systems (GIS) functions. Mr. Brown has over 20 years Of experience in the tree care industry. flfd'IV] "11WErII Professional Registration O.S., Ornamental Horticulture, Ca /Po /y Pomona, Pomona, CA ISA, Certified Arborist #WE -341A Mr. Koch has been with WCA since November of 2000. He has over 25 years experience in the tree care industry. As a Data Collector he has inventoried trees throughout North America including Hawaii. His responsibilities include collecting tree site information for building databases. In addition, he develops master street tree planting programs and recommends species. Mr. Koch is member of the ISA and the Southern California Turfgrass Council. IJI ov r14irl?r° Professional Registration ISA, Certified Utility Arborist #WE- 2O38AU ISA, Certified Tree Worker #579C TCIA, Certified Tree Care Safety Professional #CTSP -137 NCCCO, Certified Crane Operator #051223209 ATSSA, Certified Traffic Control Supervisor #00227843 Mr. Portillo has been with WCA since September of 1993. As the Safety Trainer, he is responsible development, implementation and review of in -house training programs utilized for new hire and existing employees. These programs include administering certification training, crew leader training, commercial license, etc. He is also responsible for the Injury and Illness Prevention Program (IIPP), crew safety audits as well as follows up on safety improvement plans if accidents or incidents occur. Mr. Portillo has over 18 years experience in the tree care industry. 25B -170 0 ]�1jftV rtIN V T�iT' �Jsr €f *10% of time will be devoted to contract V :, iAI l!J:1Jt Tla1J U p I' J }lrrllJW; i1 +IJt1J P Professional Registration California Urhan Forests Council, Certified Urban Forester #103 ISA, Certified Utility Aphorist #WE -642AU Wildlife Training Institute, Certified Wildlife Protector #533 TCIA, Certified Tree Care Safety Professional, #142 J' 0`11JJ l Tir]fl`1WJMJX:l *40% of time will be devoted to contract Professional Registration ISA Certified Aphorist #WE -1043A TCIA, Certified Tree Care Safety Professional, #771 Wildlife Training Institute, Certified Wildlife Protector #581 Mr. Thompson has been with WCA since 1978. He has over 30 years experience in the arboriculture field. He is responsible for estimating, scheduling, contract administration, personnel and daily operation. He is responsible for field operations, customers service, and management of crews throughout Orange County. Through his employment he has gained valuable experience in computer estimating, tree inventory systems, and costing programs which are essential in the efficient operation of tree crews. 11�1 drX111.JI ilh 50,6 of time will he devoted to contract 4�aJ5�' )J.;la1 "71�,Jf', °fit 11J�a f'J`s1`Jl1`S Professional Registration ISA, Certified Arborist, #WE -1592A TCIA, Certified Tree Care Safety Professional, #141 WCISA Certified Treewnrker Climber, #6470 ATSSA, Traffic Control Technician, #228622 As Site Supervisor, Mr. Working is a full -time employee and speaks fluent English. He is responsible for reviewing the day's activities, assisting the Area Manager in scheduling, and insuring proper safety procedures are heing followed. As Supervisor, Mr. Working is to communicate with City officials and other interested parties on a daily basis. Report and resolve malfunctions, damage, or industrial injury. He assists in employee training programs, maintains records, and files daily reports. and receipts. 1511E,!01JlINI-11 t luiJ fl1uv 2j r' A Jj� � 1 d IJrzJ rl`frl, F�f'�TJO ' 'Jllf]'Ss As the CSR (Customer Service Representative), Ms. Devlin is responsible for providing sup- port to the Area Manager, Site Supervisor and crew. The CSR is to act as a liaison between the company and it's clients as well as the general public. The CSR is responsible for re- sponding to Customer Service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field hook preparation, list preparation, public relations, errands, etc. 5B -171 10 ;rfd'p: k'J�li441 iUfE'J r�JlJ�JI�I�J� '`,'�aPIl11�N�'`S Professional Registration ISA Certified Aphorist #WE -7490A ASCA, Consulting Aphorist, #RCA557 OPR, Agricultural Pest Control Advisor, #PCA128017 OPR, Qualified Pest Control Applicator, #UAL135447 ISA, Qualified Tree Risk Assessment qualified Mr. Falco has been with West Coast Arborists since March 2014. His current responsibilities as a Consulting Arborist include preparing Arborist Reports, Tree Appraisals and performing Tree Hazard Evaluations for our clients. In addition, he develops master street tree planting programs and recommends species. Mr. Falco currently has over 10 years experience in the tree care industry. PIMA f 1Wr1ud Old"Wil € / /,lfiE l r'ifliUfl' * denotes amount of time dedicated to contract 25B -172 0 %* 0 %* — \Houvnr 4S aaaa L . - 2 E 1 1 fCARr [MP ,a� U14A` Wtf,14 l`i`J Ir"jfR_R The California Urban Forests Council's Certified Urban Forester program recognizes, encourages, and enhances the education, experience and professional status of urban forestry professionals, while providing agencies, organizations, and companies that utilize their services a benchmark for identifying qualified professionals. The Certified Urban Forester Program grants certification to individuals who meet both educational and professional prerequisites and have compiled with the requirements, including passing a required certification examination. Andrew Trotter, Certified Orhan Forester #103 The Tree Care Industry Association MIA) accredits tree companies, develops safety and education programs, establishes standards of tree care practice and provides management information for arboricultural firms around the world. Our purpose for having Certified Tree Care Safety Professionals (CTSP) is to improve worker safety by empowering and encouraging the development of a culture of safety. Currently, WCA has the greatest number of CTSP's in the state of California and they are listed as follows: J. Nick Alago CTSP -25D J.AlonscGarcia-Lopez CTSP -301 HerminioPadilla CTSP -139 RenePortillo CTSP -137 Robert Thompson CTSP -755 Joseph6atolo CTSP -0 Victor Gonzalez CTSP -761 Michael Point CTSP -302 Frank Guinn CTSP -562 Andrew Trotter CTSP -142 David Cooper CTSP -574 Steve Hunt MP-5H4 J. Manuel Perez CTSP -575 H. Angel Rincon CTSP -763 J. Charles Working CTSP -141 Amie Dahl CTSP -760 Veronica King CTSP -14D Lorenzo Perez CTSP -312 Jimmy Russo CTSP -573 Jason Devlin CTSP -570 Juan Marquez CTSP -143 JasonPinegar CTSP -259 Randy Thompson CTSP -771 J11P RU l t 1,�ATA!=lr'rTTE E '11,1011M,110P The State's Occupational Safety and Health Administration (Cal /OSHA) requires employers of line clearance tree trimmers and aerial lift operators to ensure that their workers have received specific training in accordance with the American National Standard's Institute II33.2 guidelines. We have an extensive training program that aids in the continued development of our GO Utility Line Clearance Tree Workers. A listing of names can be provided upon request. CarLos Ixta will be the Utility Line Clearance Specialist assigned for the City of Santa Ana. PI Am r' IVf, r�Ft,�% Jrt�'i f",! P �iJ�'Jf!-�1�r- fi1'irYrlIri`I California Agriculture Production Consultants Association (CAPCA) and the Oepartment of Pesticide Regulation (OPR) offer licensing programs to promote and educate the applicator, thereby fostering the highest quality pest management standards while recognizing our responsibility to the public, our employees, and the environment. Jason Devlin, #PCA -SO -000170 Erick Serrano. #OACII4840 Tim Crathers, #O0231E7 ltfuw?itj;�Ij°atffir11= VIRII7n The American Traffic Safety Services Association (ATSSA) provides quality roadway safety education and training. Their progressive and innovative approach to training and education has made them the state - recognized leader in traffic control safety. The following employees hold designated certifications: Romualdo Gaeta, Technician #233729 Herminio Padilla ,Technician #228618 Victor Gonzalez, Designer #236811 Jason Pinegar, Designer #236727 Juan Marquez, Technician #228625 Rene Portillo,Supervisor #227843 J. Charles Working. Technician #228622 5B -173 12 is � f Il;j jij £J elgT� rF l "�l International Society of Arboriculture Arborist Certification provides an educationally challenging program designed to upgrade the knowledge and proficiency levels in the tree care profession. Having an ISA Certified Arborist oversee the project is vital for the quality and craftsmanship of proper urban tree care. Our Arborists accumulate 10 Continuing Education Units (CEOs) annually, which help to ensure that they are keeping up with the latest research and techniques. Below is a list of our ISA Certified Arborists: Jose Abalos WE -8734A J. Abaco Garcia -Lopez WE -8499A Gail Manzanedo WE -3858A Rene Bundle WE- 203SAU J. Nick Alago WE- 4396AU Kelley Gilleran WE -7061A Rebecca Mejia WE -2355A Frank Ouina WE- 1085AU Eugene Barrientos WE- 8701AU Victor Gonzalez WE -7175A Filandro Menjivar WE- 7014AU Jesus Rays WE -3449A Joseph Bartolo WE- 2034AU James Goss WE -1042A Hector Montez WE- 8070AU Adan Reynaga WE -778GA Carlos Bracamontes WE -8557A Felix Hernandez WE -2037A Michael Morris WE -1005A H. Angel Rincon WE -8710A Manuel Briano WE -8791A Jaime Hernandez WE -5297A Juan Ortiz WE -8514A Rene Rosales WE -7941A Wallace Burch WE -0713A Steve Hunt WE -1044A HErminio Padilla WE- 7552AU Erick Serrano WE -6750A David Cooper WE -0497A Brian Kock WE -0341A Marco Padilla WE -8621A Randy Thompson WE -1043A Leonel Cortez WE -BG25A Elsuterio Lira WE -19DBA Michael Palat WE- 6541I Robert Thompson WE- 0915AU Jose Cortez- Torres WE- 853DAU Austin Lopez WE -SSOGA Gerardo Perez WE -9131A Andrew Trotter WE- OB42AU Jason Devlin WE -7028A Ignacio Lopez WE- 7329AU Jose Perez WE -O818A Jefferey Williams WE-11100A Deborah DePasquale WE -3812A Jorge Magana WE -3460A Lorenzo Perez WE -7443A J. Charles Working WE -1592A AI Epperson WE- 0713AU Patrick Mahoney WE -1172A Jason Pinegar WE- 2039AU Sara Young WE -GS73A Rose Epperson WE -1045A Richard Mahoney WE -1171A William Ponce WE -0461A U denotes z1al ty specialist desigassaan 'J'S ; O ?3" 11 sC iii r T�f'1 j�"D I 1Jf� � *Mdanates mumcpaldesignatim, The purpose of the ISA Tree Worker Certification is to establish a meaningful standard of skill and work quality, to establish and measure a level of training and knowledge, and to promote safe work practices. In an effort to provide the best possible urban tree care, WCA hires, trains and assigns Certified Tree Workers for our projects. This insures that a minimum level of training and knowledge for arboriculture has been obtained and that safe work practices and overall safety will he performed. We ensure continuing education and training for those Tree Workers who may wish to gain knowledge in arboriculture or who may want to become Certified Arborists. Below is a list of our Western Chapter ISA Certified Tree Workers: Jose Abalos 1472E Camerino Carona) 1297E Jose Jimenez 1976E Josafat Montoya 1788E Jose Aguayo 1959E Jose Coronet 9851C Samuel Jimenez 2033C Michael Morris 0249C Delflno Aguilar Morelos 1946E Lawel Cortez ABBE Francisco Jimenez 9375E Rene Nunez 1141C Nelson Aguirre 1468E Jose Cortez-Torres 1778E Jorge Jimenez 099UC Gerardo Grduno 1961E Ariel Alonso 9489E Pedro Cuevas 1991E Oemetrio Lira 1894E Joel Ortiz 9993E Jose Alvarez 1497E Nieves Be Paz 968E Corterio Lira 0420C Juan Ortiz 1505C Mateo Arvizu 2014E Jorge Buenas 1092E Alfredo Lopez 0925E Demetric oseguera 1098E Miguel Avoids 189GC J. Retools Escamilla 1268E Armando Lopez 1255E Marco Padilla 1603E Salvador Avatar 1278E Faustino Espinoza 1510C Austin Lopez 1898E Aurelio Paz- Guzman 1191E Eduardo Avila 0420E Romuoldo Gaeta 0368E Francisco Lopez 0002C Juan Pena Arias 0371C Manuel Barragan 1461C Gabriel Gamins 1051C Juan Lopez 1431C Celestine Perez 1120E Martin Herrera 036E Felix Garcia 1003C Sergio Lopez- Rivera 1103E Gerardo Perez 1948E Eugene Barrientos 1712C J. Socorro Garcia 1990E Isaias Macias 1965E Jose Juan Perez 1993E Juan Becerra 0637C Pedro Garcia 1921E Miguel Macias 1024C Jose Manuel Perez 0352C Manuel Briam 1606E Ramon Gomez 1904E Jose Mantilla 1299E Lorenzo Perez 7081C Wallace Burch 0329C Ventura Gomez 1190E Juan Marquez 0439E Jose Camino 1663E g Luis Perez 1996E Manuel Candelario 0577E Antonio do Gutierrez 0971E Eduardo Martinez 1087E Rene Francisco Ramirez 0579E Eligio Cardoso 1070E Raymundo Gutierrez 1074E Joel Martinez 1447E Francisco Ramirez 1009E Agustin Carrillo 1697E Equals Guzman II16C Hugo Mendoza- Dorantes 1056C Carlos Ramos 2013C Ranulfo Castanedo 1923E Felix Hernandez 0424E Pllandm Menjivar 10751 Gonzalo Ranchero 0495C Antonio Castellanos 0491E Pedro Hernandez 1503C Santo Menjivar 1007C Adan Reynaga 0435C Humberto Chavarror 1490E Steve Hunt 0425E Hector Mantes 1296E Marcos Richard- Martiniaz I661C Carlos Ixta 1052C Jesus Mantes 05133E H. Angel Rincon 0614E 25B -174 Daniel Rivas 1609E Joel Rivera 1296E Adam Rodrigues 6493E Jose Rodriguez 0504C Andres Raman 1067C Race Rosales 1259E Isaias Sanchez 1073C Salustio Sanchez 15DEE Enrique Sandoval 1272C Emigrio Serrano -Perez 1856E Salomon Silva 0858C Armando Sato 1994E Raul Tapia 1950E Juan Tellez I656C Robert Thompson III Julio Vazquez 2832E Jose Vega 1164E Marco Vergare 1465E Francisco Villanueva 1552E Ceserio Wanceslao IOIIC Jeffery Willams 0437C J. Charles Working 0647E Jaime Zamora Jr. I919C 13 WI ITillI;= d'�JI Ir !' €jJi`J F1L;�'iJ1 A single violation of the Migratory Bird Treaties Act of 1018 (MBTA,16 O.S.C. 703 -711) carries with it a $1,000 fine or B months in jail. The META makes it unlawful to take, possess, buy, sell, purchase, or barter any migratory bird listed in 50 C.F.R. Part 10, including feathers, or other parts, nests, eggs, or products except as allowed by implementing regulations (50 C.F.R. Part 21). In addition, Sections 3505, 3503.5, and 3800 of the California Department of Fish and Game Code prohibit taking, possessing, or destroying birds, their nests or eggs. Disturbances that cause nest abandonment and /or loss of reproductive effort (a .g. killing or abandonment of eggs or young) may be considered taking and are potentially punishable by fines and /or imprisonment. The Endangered Species Act also protects listed animals; it is unusual to encounter listed species in urban setting. Avoiding violation of the taking provision generally requires that the project- related disturbances of active nests and territories be reduced or eliminated during the nesting cycle. A typical birdnesting cycle can begin in Spring and end in early Summer. WCA will make every attempt to protect all birds (including Migratory Birds), animals, and nests within trees. Listed below are steps to follow: 1'1J'A9r1r�'r; liL�J`jlij I. Before commencing work, a visual inspection of the entire tree will be performed. Crews will check for any sign of birds nesting within the tree and for other wildlife nearby. 2. Should there be any sign of bird nesting or other wildlife within or near a tree, the Foreman will further check to see if it is an active or inactive nest. 3. If the nest is inactive, the crew will prune the tree around the nest location without disturbing its shelter and protection from weather elements and potential predators. The Foreman will notify the Agency's Inspector about the existing nest. 4. If the nest is active, the Foreman will attempt to prune the tree around the nest location without disturbing its shelter and protection from weather elements and potential predators. If this cannot be done, the Foreman will notify his Area Manager, Customer Service Representative and the Agency's Inspector. A request for further direction will he made to the Inspector. s1]t7 i rI ,tjT1J Al J'l?r I. If you find a young bird that has been displaced from its nest and appears to be healthy, carefully place the bird back in its nest. 2. If the entire nest has fallen, try to place it hack where it came from. If you cannot reach the nest, leave the bird where you found it so that its mother can take care of it. If the bird is in an unsafe location (on the street or sidewalk) place it in a safer location, close enough so that its mother can still find it. 3. If you find a bird that is need of assistance, place it in a clean cardboard box lined with either a clean towel or paper towels. Be sure to place air holes in the box before you place the bird inside. 4. Do not attempt to feed the bird and do not force it to drink. 5. Cantact your Customer Service Representative who will in turn contact the nearest wildlife rehabilitation David Cooper CWP 538 Rene Portillo CWP 5137 Randy Thompson CWP 581 Michael Polat CWP 575 Jimmy Russo CWP 579 Andrew Trotter CWP 533 14 21111J'1II AIE1 ,JfrtJ�18~;Jr i1JV, /ITVLE BENEFITS • Ease of Use • Database View • Tree Detail Form • Searching Database • Track Order Management • Map View • Compatible with City GIS program s ®A <1N N L San Diego fi.a Y emw+M m o Q • � � ARBORACCESS ONLINE ArborAccess Online is an Internet driven program that was developed by tree care professionals at West Coast Aphorists and was based on the tree maintenance needs of our customers. The user - friendly program allows customers to store, retrieve, update, delete and add tree records and work histories. The information contained in ArborAccess Online is live data that can also be linked directly to a GIS program, such as AroView, for goo- coding purposes and can assist your agency in meeting GAS034 requirements. The information management possibilities for data integration are endless for urban forestry management programs that use similar management methods and resources. COMPUTER SOFTWARE SPECIFICATIONS The software program organizes your tree inventory and provides an interface that is easy to use and understand. By utilizing ArborAccess Online and incorporating tree maintenance, the tree inventory is automatically updated with each billing cycle. This process eliminates the hassle of dual inputting by the City and WCA. There are several features that can be generated to assist you with ordering and tracking work, resident requests, maintenance scheduling, and budget projections. In addition, ArborAccess Online provides an unlimited resource of information on your City's urban forest. SOFTWARE TRAINING Our IT Department is based out of our corporate office in Anaheim, CA. Local satellite offices are located through- out the state of California in: Stockton, San Jose, Fresno, Ventura, Riverside, and San Diego. Each office has the ability to provide software training to customers. We are available to provide training sessions on -site at the customer's discretion. On -site training is proven to be effective as it provides a guided hands -on experience. We also offer periodic customer workshops for larger groups who can also earn International Society of Arboriculture continuing education credits (CEU's) for Certified Arborists and Tree Workers. Additionally, unlimited telephone and or email technical support is available to answer questions and aid City staff in the use of the software system. The success of any urban forest program depends on the proper management of information. Software training and support is included in the cost associated with the inventory data collection. BILLING West Coast Arborists has a state -of- the -art invoicing system that is updated on a daily basis. Progress billings will be submitted to the City on a bi- weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year -to -date total for that job. Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the City. This information will be supplied in hardoopy and immediately accessible on ArborAccess Online. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess Online. 25B -176 15 LIST TRACKING SYSTEM The List Tracking Report is a useful tool in the management of incoming work. This report allows us to track specific jobs as they are ordered by the City. Proper use of this system enables the City and WCA to track the completion of work that is ordered. Also, projected work schedules and trim cycles may be calculated on real time by reviewing how long the project took in the past. List Management Au l6 z.a a s. show roao and 3fi0n panorama Milk � LSIN Wo,k TW Nw � G ne42, C..'e T ._ ISM ComP1He T T YI ! Unknown Y q lv. INCA Work History Vi YI J Gntl kxGx \YCA inm 'NCA cnRrlcn:[k 9/93 3011 9)2!x011 16437 .11g 4QSIYYCN1LiLY113i 1' /CA Removal N(A my °m 9/x12011 1fy116 /2007 Date Palm Pruning $125,00 p) I OCT 9R TRM L193 W 1332 VICATrim NU m kam 9/2/2011 8307 10131/2005 Prune - Crew Hourly iAQ9EMOL4.L1SStYLtAS w<A Re nnval v ✓co. m ken n /v2ou $125.00 St41 za 6�J i1 WCP inm WCA nn,aumh q /8/2011 Nq /Rpl.l 3G2 Removal Wc< miiem 8 /3 /2tli3 9 /y2Ct1 1 1 vTEP mmM AILETWlt32 SVCA Removal WG1 mirtem e/ ;/3211 9Yl /2011 J 5- nCAimm WGA mkam tlil /1011 9 /) /2�I1 it '�] WCA Ren oval WGM mikem T /1.1'1031 e/1 /2011 Wlvll 133 11 WV+Remaval Slt1R031 Fl /1 /Rglt PR9 /20'13 l3 SAMPLE MANAGEMENT TOOLS: DETAILED TREE SITE CHARACTERISTICS The state -of- the -art technology provides a valuable tool to urban forestry professionals by displaying tree site specifics along with a representative photograph of the species type and a recommended maintenance field. ArborAccess' built -in quality control features assist in data accuracy. As maintenance is performed, the work history is automatically updated via downloads that accompany bi- weekly invoices. This process assists the City in elimination of dual- inputting and helps keep the tree inventory current. view more details show roao and 3fi0n panorama Milk Stredt 705 FOOTHILL. RD /N Species:. Phoenix carraliensise CANARY ISLAND DATE. PALM D @H /Height. 31 +/45 -80 Parkway Size: Unknown INCA Work History [late Work Type Amount Yob* Species (if removed) 12/1/2010 Prune - Crew Hourly 16437 7/211/2020 Gate Palm Pruning $.125.00 16437 8/4/2009 Gate Palm Pruning $225.00 14t61 7/29/2003 Gate Palm Pruning $125.00 12285 1fy116 /2007 Date Palm Pruning $125,00 50808 1119(2006 Gate Palm Pruning $125,00 4523 1216/2005 Gate Palm Pruning $125.00 8307 10131/2005 Prune - Crew Hourly 0307 4,(2212003 Gate Palm Trim $125,00 5057 611412002 Date Palm Trim $125.00 St41 ACCURATE MAINTENANCE RECORDS Accurate maintenance records for each location can assist the City with liability claims. Providing a detailed history of the maintenance performed at each location can display the effort the City puts forth in maintaining its urban forest. By linking the tree maintenance to the tree inventory it eliminates the task of having to go through the data entry process because the records are updated concurrently with each billing cycle. In order to maintain accurate maintenance records, it is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed. P. ACCURATE MAINTENANCE RECORDS Accurate maintenance records for each location can assist the City with liability claims. Providing a detailed history of the maintenance performed at each location can display the effort the City puts forth in maintaining its urban forest. By linking the tree maintenance to the tree inventory it eliminates the task of having to go through the data entry process because the records are updated concurrently with each billing cycle. In order to maintain accurate maintenance records, it is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed. J.E"rllI" "L f�EARfINr rPflTIS REPORTING FEATURES Several types of reports can be generated within ArborAccess, depending on the type of information needed. Some report samples are: • Inventory • Height Frequency • Work Summary • District Frequency • View Invoices • Species Frequency (shawnbalow) • Job Balance • Work Type by District Frequency • Greenwaste • All Trees at an Address • Work History • Estimated Tree Value • DBH Frequency RAY1rWOOD ASH The Species Frequency Report can assist your agency in identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating future maintenance costs. In addition, an analysis can be performed to evaluate the history of the performance of a particular species within your City. Species Fregaeaeacy Frmt lntlu d'e Irrval'tl9 6aCaaical Name Commm� NamxS Total CA ;3.Ic�to °rzu11a GOLD MEDALLION TREE 158 fr,x'trtv5 rrxvcar-ia 'P.svwaco' RAY1rWOOD ASH 141. Afiu. lanced kFRPGAM SUMAC 129 Sararertda mimnslfalia JAACA1 NDA 126 ftuarrotxa araadtiiara ^SOLUHER K MAGNOUA 72 �e= irvemia indca CF -E. M_fRTLE 67 Bauh7nla W kffaoa LIGNG K'GHG QRCHID TREE 63 LonF+asfemcn rvrifxuters DR19 XI =, -QX 69 Cu�an�oRS1s ana�ardinrdes G RROTWOGD 43 V *fashina[cnra roDasta MEMCAN FAN PALM 41 i Tap 106paaies Y0.554fi i8.624h M C'aaalu 4p[ophyla 13.03 F.A— m,ycarpa'Rayxoad' 11.62 fl 0.34Rfi fl 3.U34b ' Rhpe lancaa 10.55 Jacaranda mhTi-ikli3 10.39 5.944x¢ Magn0lla gnntlll ora 5.94 L g rtraem,a ntlaa 5.52 5.52% � B i,nla blaWena s.t9 5.fl9Wo ZR Lpphmam9n confertua 4a3 � ' - 25.64% 4 7 opsia anacaNlatdas 3.96 _... gg(� 39% � WasMng[onia robusn 3.38 OAer 25.64 25B -178 111M13rJTJ JAL' rl"tr fl As a full- service tree maintenance company WCA is qualified and prepared to provide the most effective and efficient means of tree care services. All work performed will adhere to industry ISA and ANSI standards. Descriptions of some of the most common services are provided below. The results of a pro - active tree maintenance strategy are long term reduced costs, increased public safety, content residents, and an increased value of an essential City asset. Prior to commencement of work, WCA will post door hangers informing residents of the work that is to be performed. These notices will be delivered within the time specified by the City. Objectives of Tree Pruning: Reduce the risk of failure Provide clearance Reduce wind resistance Maintain health Influence flower or fruit production Improve a view Improve aesthetics Check for safety issues N1J JrRA-;JJr"ir t' =fl1J PPATJFT11H4N1] We can assist the City with updating or establishing grids for a long -term pruning program. Maintenance should be performed throughout the entire fiscal year on a consistent basis. Regardless of the amount of a community's tree management budget, systematic tree maintenance reduces costs in the long term. Improved Public Relations: Citizens can be informed in advance when their trees are scheduled for service. This is a pro - active approach to manage the community's urban forest. Equal Service: Every citizen receives service whether requested or not. Maintenance is not dependent on a formal request or individual. This helps reduce the need for "emergency" or ' =service request" pruning, and can prevent liability problems (such as dead or weak branches). 5B -179 Is Preventive Maintenance: All city trees receive routine maintenance: problems are corrected before they reach crisis levels. Improved Health: Grid /area pruning improves the health of the tree population through routinely pruning weakened or pest infested branches and developing sound and vigorously growing crowns. Maintain a Capital Asset: The urban forest is one of the Cities most valuable and overlooked capital assets. By investing in the systematic maintenance concept the City is maintaining its overall and real financial value to the community. Reduced Liability: Due to the efficiency of grid trimming, all trees are serviced in a timely manner reducing liability exposure. Efficient Record Keeping: The Foreman is able to update tree characteristic information on trees that our crew maintains in the City over the trim cycle period. Records are maintained for current status and retuned to the City for their files. r'LU,A-211 `lIr? f PRJ PI-F] In addition to providing complete pruning operations, our highly trained staff will also perform clearance pruning services, which consist of removing branches to provide a fourteen (14) foot clearance from the top of the curb when practical, or as specified by the City. This operation also involves clearing limbs or branches away from wires, lights, building, and /or traffic signal devices. Also, we will remove all trunk sprouts and suckers and clear limbs to provide for pedestrian travel. All work will be performed in accordance with ISA Best Management Practices, ANSI A3GD Standards and City specifications. An on -going trimming program provides safety when it comes to tree and utility lines. Trees that interfere, or have the probability of interfering, with utility lines will be trimmed in a manner to achieve the required clearances as specified by the City and in accordance with the California Public Utilities Commission. In addition to abiding by the clearance specifications set forth in General Order 95, utility line clearance pruning will be performed to protect the current health and condition of the tree and to maintain its symmetry. Limbs overhanging primary conductors will be removed, and natural pruning techniques that utilize the least number of cuts will be made to direct growth away from the utility lines. We support the City's belief that proper pruning and care during the early stages of the tree's life will save money in the future, and create a safer, more beautiful, healthy, easy -to- maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized Small Tree Care Team consists of certified personnel trained to perform the following: 25B -180 10 • Selective structural pruning • Removal of dead, interfering, split and /or broken limbs • Pre - conditioning the water retention basin built around the tree • Staking or re- staking • Adjusting tree ties • Adjusting trunk protectors • Weed abatement • Tree watering Each tree is inspected to determine specific needs and maintenance activities are then performed accordingly. 'I'll J U."I l`Jllli`lr' Palm tree skinning consists of the removal of dead frond bases (only), at the point they make contact with the trunk without damage to the live trunk tissue. Removals will be completed per monthly lists compiled and submitted by the City or on an "as needed" basis after the City has properly marked the tree. With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage. Immediately following the removal, the stump will be ground down in accordance with ANSI Z133 Standards. Bald" �;JM ilr' We strongly recommend against any root pruning, however, should you want to proceed, we recommend that it he done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. We can replace trees that have been removed and plant new trees in accordance with City specifications. Trees will be planted by lists compiled and submitted monthly or on an "as- needed" basis. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting in the City. WCA maintains a nursery with various tree species readily available for planting. We have the capability to send notices via US Mail informing residents of the work that is to be performed if requested by the City. These notices can include a photo of the new tree that is to be planted or the residents may view the species at www.WEAINE.com after the City has properly marked the tree. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. Once the City approves the trees to be planted, we will plant in accordance with ISA Standards, ANSI A3OO Standards and City specifications. A well- trained planting team will perform the soil preparation and installation of the tree. 5B -181 20 fffr "t IM TrRIT'J'V' Tree watering will be performed by a full -time, WCA team member on various routes, when requested by the City. This team will also be responsible for reporting special care needs to the Small Tree Care Team. This could include reporting weeds, soil that has settled, and /or staking and tying needs. An Area Manager on call 24 hours a day, 7 days a week, including holidays. The toll free number is S66 -LIMB -DOWN (BOG -54- 2369). This number will be provided to the City, Police Department and Fire Department. We will be prepared for emergency calls on a 7 -day, 24- hour basis. Our emergency response team will do what is necessary to render the hazardous tree or tree - related condition safe until the following workday. L'fir'V'I lE�t`fiIlil There are many services that we provide to agencies that don't necessarily involve tree maintenance. Because of our commitment to customer satisfaction and our vast amount of resources, which includes specialty equipment, and qualified personnel, WCA responds to various miscellaneous requests. Some examples of these services are flag hanging, holiday light installation, changing ballpark lights, and miscellaneous use of our aerial towers and cranes. These types of services are performed on a crew rental basis, which consists of any number of men with necessary equipment. Special tree trimming projects, such as crown reduction or crown restoration are also performed under an hourly crew rental. Holiday lighting project in the City of Mission Viejo Should the City encounter projects that may require specialty equipment, we have the ability to dispatch one of our Hi- Ranger aerial towers with a reach of 95 feet and /or one of our high - capacity cranes with a reach of more than IOO feet. We also have a number of roll -off boxes, trucks and loaders for special projects requiring hauling of debris. W fig WT 2f 11f Due to the large amount of information we process, we have a full -time Data Entry department that is capable of taking on extra projects. Projects of this nature include inputting of work history performed by City crews or conversion of data to assimilate into ArborAccess. The need for special reporting is increasing. We have a full -time Consulting Arborist an staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated on as little as one tree to an entire urban forest population and is handled on a case -hy -case basis. 25B -182 21 Through our ability to dedicate specific pieces of equipment for this project, we believe it will lead to a successful pro- gram. In addition to aerial lift devices, dump trucks, flathed trucks and roll off containers, we will also have over 700 additional pieces of equipment for use throughout the project such as cranes, loaders, and special aerial lift devices for higher elevated trees. Specific vehicles and equipment that could be dedicated to the City of Santa Ana are listed below: Year /Make Type License # VIN '- Serial 9 1995 FORD F7O0 CHIPPER TRUCK SN155DO IF ONF7OJ2SVAO12D7 - 1998 FORD F7O0 CHIPPER TRUCK 5817612 IFDNF7DJ4WVA21558 - 1996 FORD F7OD CHIPPER TRUCK 5JE1759 IFDNF70JIVVA15053 - 1999 GMC 06500 CHIPPER TRUCK 5221160 IGDJGH1O2XJ503757 - 1999 GMC C050O CHIPPER TRUCK 5Z2II62 IGDJOHIDGXJ503471 - 199BFORD F7DO CHIPPER TRUCK EV3D971 IFDNF7OB4WVA09343 - 2005 DODGE RAM 15O0 SLT PICKUP 7044207 D711AISNX5J582463 - 2005 DODGE RAM 1500 SLT PICKUP 7P56392 D7HAI5N55J51OOB6 2001 GMC E650O CHIPPER TRUCK ON4491O IGDJ7HIEOW5D5150 2005 VERMEER SEBD2 STUMP GRINDER SE556133 IVR2151JGGID00145 2001 GMC C65OO STAKEBED GN44089 IGDJ7HIE3j1507975 2002 GMC C85O0 W /HI- RANGER 5FC -60 OU44382 IGD01- VES23O375 202D318774 2002 GMC C85O0 W /HI- RANGER 5FC -00 GU44383 IGDJ7HIEX2J51OSO9 2020319132 2006 VERMEER BCIEOOXL BRUSH CHIPPER SE577D97 IVRYI31Z891DDI334 - 2008CHEVROLET 25O0 UTILITY SERVICE TRUCK SN89773 IGBHC24K48EID2325 - 2008 GMC C75DO CHIPPER TRUCK ENE7847 GDJ7]IG0408362 - 2DOB DODGE RAM 2500 PICKUP 81145519 3D7KR26O1S5150O99 - 2007 GMC C750O W /HI- RANGER 5FC -BD EL0753O 1GDJ7CIG67F425349 2070733779 1999 FORD F55O STAKEBED EHO53H IFDAF5GS4XEC61472 - 1987INTERNATIONAL E1900W /HI- RANGER I0 -901 HF32567 IHTLKTVROHH5O0827 18111296 2005 DODGE RAM 1500 SLT PICKUP 7825578 ID7HAIBN45J51DO61 21304 DODGE RAM 15O0 SLT PICKUP 7K07O01 ID7HAIGN84JI90029 1999STARLITE SOLAR ARROWBOARD SE46OfO4 ISDA41016XL3585O3 - 1998 FORD F7O0 W /HI- RANGER 5FB -55 5577932 IFDNF70J4WVA38358 1971204677 1999STARLITE SOLARARROWBOARD SE48O150 ISDA41O14XL358845 - 1991CATERPILLAR SID WHEEL LOADER SE59DSOO Z4OYO3487 - 199B FORD F7O0 W /HI- RANGER 5FB -55 OV40749 IFDNF7OJ4WVA14111 59721109 2004GMC ]7500 /]UMBO HI-RANGER XT -55 7176859 I1017O2545O4268 2031023102 1090STARLITE S0LARARR0W8OARD SE489O84 IS941DIDTL358118 12118 2000 DIME 16500 W /HI- RANGER 5FB -55 E5OSSVI IGDJ7HIDIYJ516655 2000313083 2ODO GMC C6500 W /HI- RANGER 5FO -55 6612789 IGDJ7HID5YJ5197U8 2000313079 1995 FORD F70O W /HI- RANGER 5FI -52 8041185 1FDNF7OJ9SVA2SSGB IJB635E,11 1095 FORD F7O0 W /HI- RANGER 5FB -551`61 5696793 IFDNF70J5SVA77048 70519526 1995 FORD F7DO W /HI- RANGER 5F0 -55 5585OHI IFDNF7DJ7SVA77O49 89519638 2ODE GMC 06500 W /HI- RANGER 5FB -55 6612355 IGD7JHIDGYJ516378 200/313005 1994 FORD LBODO W/ JLG 28DO JBT85'CRANE 7890398 IFDZW82EORVA52141 400002851 1999 FORD F45O FLATBED 5X20748 IFDXF4GS7XECIO519 1094 VOLVO ROLL OFF 71137810 4VIKDDRF2RN68168D 2D0OSTARLITE SOLAR ARROWBOARO SE5185HH IS90011YL358257 5B -183 22 Year /Make T-, a License# VIN' Serial# 1994 FORD F700 W /HI- RANGER 5FB -55 4TGSBBU IFONF7DJ3RVA37447 15419026 1997 FORD F70DW /HI- RANGER 5FB -55 5J12090 IFDNF7DJ2VVAID332 ESS20DES 1992 FORD F7D0 W /HI- RANGER GH -65PBI 4PI5714 IFDPF7DJONVA33333 9217957 2011 FORD RANGER XLTSUPERCAS 2.69E +05 IFTKRIEDOBPA49G27 - 2DII VERMEER BEIDOD -49 BRUSH CHIPPER SEG14730 IVRYIIISSBIUI6371 2006 DODGE RAM 1500 PICKUP 8G07715 ID7HAISN57J515367 2007 DODGE RAM I50H PICKUP 8899761 ID7HAISN27J575896 2006 DODGE RAM 1500 PICKUP SYSB998 ID7HAIGN70JI07375 2097 DODGE RAM 1500 PICKUP EK04I62 ID7HAIGN87J575904 2007 VERMEER BC150D BRUSH CHIPPER SE574143 IVR2I61VG710DO379 PE4045H00027 2007 DODGE RAM 2500 PICKUP BL44841 3D7KR26D67G775G45 1904 INTERNATIONAL 4900 W /HI- RANGER 5HP -52PO1 EJ90241 IHTSDAAPORH583797 99318922 2009 VERMEER BEIDLO -49 BRUSH CHIPPER SEGD45B3 VRYIII9X91DI5003 2008 GMC 07500 W /HI- RANGER 5FC -6O ST88058 IGDJ7CIG29F4D7417 2DE0935847 2DIICATERPILLAR DISH WHEEL LOADER SEB30966 EAT000SHKLMD01982 CYM309D3 2007 DODGE RAM 1500 PICKUP ED14262 ID7HA16288J123944 - 2011 VERMEER 801500 BRUSH CHIPPER SE615046 IVR21EIVBEI002886 - 2011 VERMEER SE802 STUMP GRINDER SEE15945 IVR2151JOCIDO1098 - 2011 VERMEER SC802 STUMP GRINDER 615948 IVR2151JOE1001089 - 2012FORD `050 /TECO V6- 651P -IFET2 DE799JI 3FRNFBHPECV246840 72359803 2D13FDRDWT F350 FLATBED 98151J1 IFDRFSG65EED05278 - 2D13VERMEER BCI000 -49 SES18705 IVRY11198DID18943 - 2000 GMC C7500 COMBU /HI- RANGER XT5 41685,11 IGDL7HIDDYJ510455 2000212640 2013 FREIGHTLINER 108 SD ROLL OFF 35291GI IFVHG5BSIDHSZ9987 - 2014VERMEER BEIDOO -49 BRUSH CHIPPER NEW IVRY11193EID21073 - 2009 DODGE RAM 150DELT SVOO133 10016P99J516184 - 2009 DODGE RAM I500ELT EV002BG ID3HSISP99J516167 - 20B9 DODGE RAM 1500SLT 8080451 10311BIGPD9313185 2008 DODGE RAM I50DELT HEMI SP21018 10117AI6238J148704 2015 DODGE RAM15DO PICKUP 7990851 3CGJR5DT7FG539860 2008 DODGE RAM 1500 PICKUP 50789FI ID7HAIG208JI23940 2DOS DODGE RAM 1500 PICKUP BNO9950 ID7HA10258JI23943 2005 SOLAR TECH SOLAR ARROWBOARD SEB02230 4GMIAOD1151520930 2012 CATERPILLAR 908112 SE047749 CATOOOSHHJRD00579 - 2012VERMEER BEI000 -49 SE618534 IVRY11198DID18765 - 2012VERMEER OCIOGO -49 SE62I1G3 IVRYIIIB2DI0188I2 - 2008 DODGE RAM 15DO SLT 8HD1771 ID7HAIGN58JI81049 - 2012VERMEER ECIDOO -49 SE621184 WRYIH9801018815 - 2000 GMC C8500 COMBO W /HI- RANGER XT5 -60 -70 42333JI IGDP7HIEOIJ5OS666 2010316008 2013FOROWT F350 6383311 IFDRF3000CED05275 - 2013 FORD F350 58155JI IFORF3GG7CED22168 2015 FREIGHTLINER 108 SD ROLL OFF S691DUI 3ALHG5CY9FDGTUG53 2015 FREIGHTLINER 108 SO ROLL OFF 8090BUI 3ALHG5CY3FDGTOB50 20DB DODGE RAM 1500 PICKUP 8M07216 ID7HAIGNIBJ238885 2013 VERMEER RCIODO -49 SED41144 IVRY11191DIU2DO34 25B -184 23 IFIEf"N TAKII Should the City elect to award a new contract to WCA, Inc. for tree maintenance services, we are prepared to follow the implementation plan below: Contract Management (within ten days from award of contract) ■ Obtain all required insurance certificates and procure bonds if required. • Obtain any and all Business Licenses and/ or permits. • Execute a Contract for the Management of the Facilities' Urban Forest. • Conduct a Pre -Job meeting with staff prior to commencement of work. • Submit a detailed work schedule with specific dates for approval. Mobilization (on or near July I, 2015) • Mobilized the assigned vehicles, equipment and personnel required for this project. • Prepare crews with knowledge of specifications E standards for this project. Notification Oust prior to starting work, on or near July I, 2015) • Identify the list of addresses required for notification (if necessary). • Prepare and print notices as approved by the City (if necessary). • Distribute notices at required time prior to commencement of work (if necessary). ■ Post official "No Parking" signs on Right -of -Way at a minimum of 24 -4B hours in advance. Tree Inventory (concurrent with tree maintenance, on or near July I, 2015) • Conduct a Pre -Job Meeting exclusive to the tree inventory process. Discuss the basis for evaluating the Urban Forest management requirements and recommendations. • As tree maintenance progresses, we will provide an inventory of the specific work performed. The inventory will be compatible with the inventory software program. • Provide the City with recommendations for tree species, recommended planting locations, recommended removals and recommended tree cycles. Ir'sy11181Prk� n� C�'TfjPTIrl,yk1r<3r Lill /«f�1 '� 3 Commencement of Work • Report each work location to the Inspector daily via text or email. ■ Perform vehicle, equipment and material inspection prior to leaving the facility. • Insure English- speaking Certified personnel at the job site at all time. • Set up traffic Control in accordance with the Work Area Traffic Control Handbook. • Work in accordance with the ISA and the ANSI Standards. • Perform tree removal, tree planting, small tree care and tree watering in accordance with the City's Guide- lines and the ANSI Standards. a Provide all safety measures necessary for public protection. • Avoid work or any other activity on private property unless directed by the City. • Use any means to the best of our ability to protect private property. ■ Maintain excellent public relations with the community. • Meet with Inspector(s) on a daily basis and report the day's activities. • In the event of an emergency, provide immediate response and take action at the City's request in a safe and efficient manner. 5B -185 24 Inspection of Work Performed ■ Insure that the Ouality Control Plan is enforced. ■ Review pruning methods to insure the highest level of pruning standards are being used. ■ Notify damage of property (public and private) to the Inspector immediately. ■ Property damage measures to take place within 48 hours of occurrence. ■ Remove all debris and material for the job site. ■ Inspect final work, including cleanup of worksite(s) each day. ■ Record work completed in data record format for proper inventory update. ■ Maintain the List Tracking System and review with staff. ■ Maintain a clean facility at all time. Inventory Update ■ Submit daily work records to our Information Management team. ■ Update the work completed into the City's own tree inventory program. ■ Provide the City with accurate tree maintenance updates on a bi- monthly basis. ■ Print any reports relative to the tree inventory to accommodate the City's needs. ■ Provide the City with Annual Tree Care Reports that summarizes the work performed for the previous fiscal year. Proposed Schedule of Work Work will begin with ten (10) working days of a Notice to Proceed from the City and each work task will be com- pleted within 30 calendar days depending on amount of work. The work hours shall be from 7:00 a.m. to 5:00 p.m. and we will begin at the preferred location of the City, Per the specifications we will notify the City in writinq of any changes to the above project schedule. As with all projects we will strive to make this project successful for the residents and the City while minimizing the incon- venience. We do encourage your input and suggestions to help achieve this goal. 25B -186 25 PffrVi 1'11ETM d West Coast Arborists includes with its comprehensive tree maintenance program a well defined quality control plan that incorporates certified personnel assigned to this project, safety, pruning specifications and guidelines, equipment, hours of operation, public relations, traffic control, work descriptions and communication systems. We believe in following this plan to help ensure the quality of work and the level of service expected. �T rA8ir'I( 41-rhk The Project Area Manager for this contract will be Randy Thompson, he holds ISA Certified Arborist number WE- I043A. Mr. Thompson will provide exclusive field supervision and crew management to the City for the length of the contract. They will be the central point of contact with the City and will work cooperatively with City staff, local residents and business owners. Our Project Area Managers have successfully worked with several cities and established a familiarity with the community and logistics of each City respectively. Daily Supervision Daily supervision will consist of, but is not limited to: • Report to the City Inspector with location of crew and maintain an open line of communication • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of coned area • Insure City streets are left free of any debris at end of each work day • Maintain record of work completed each day • Maintain good public relations at all times • Immediate notification to City Inspector upon damage of personal property including a plan for corrective measures to take place within 413 hours Weekly Supervision Weekly supervision will consist of, but is not limited to: • Weekly inspection of work completed • Meeting with the City to review work schedule and progress • Insure standards of pruning are performed in accordance with specifications provided by the City • Maintain open communication with. City Inspector and field crew .a v a: 25B -187 26 R Olt" I )JI]TRAIK . WCA is a professional organization and employs only the highest standard of tree care professionals . All employees will comply with any applicable laws of the State, County, City and /or political subdivision of such state without limitations while under contract . WCA does not discriminate against employees or applicants because of race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, or physical handicap . Equal opportunity will be extended to all persons in all aspects of the employer - employee relationship, including but not limited to hiring, transfer, promotion, training, compensation, layoff, recall or termination . Employment decisions comply with all applicable laws prohibiting discrimination and comply with Title VII of the Civil Rights Act of 1992 and all federal, state and municipal laws pertaining thereto . Any employee who is found to be incompetent, troublesome, disorderly or otherwise objectionable, or who fails or refuse to perform work properly and acceptable, will immediately be removed from working on this project 1 10111 =� Jr h'lJr 1,`1D J �i 1 r1'11Ji`l All regular tree care will be performed between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday. In accordance with the City's specifications, we are prepared to perform work during the weekend and evenings. With our large number of employees, we are able to create special weekend teams and night teams that are accustomed to performing during those shifts. Oftentimes these special shifts help to alleviate traffic and pedestrian congestion that may otherwise occur during normal business hours. Er,EeUJI jPl'l Jr h19RIX The project shall conform to the City's schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. West Coast Arborists, Inc. will notify the City of any changes in the start date of each tree maintenance operation at least 24 hours in advance, weather permitting. Our company tracks lists according to work type and prioritizes accordingly. West Coast Arborists, Inc. will provide door hangers that explain the tree maintenance process (acceptable to the City) and distribute the notifications to citizens prior to the start of pruning operations in said area. Work shall be conducted in a cooperative manner as to cause the least amount of possible interference with or annoyance to others. Service request pruning is done on an "as needed" basis and is performed to rectify and immediate problem, a full trim will be completed during the grid pruning cycle. The Area Manager is responsible for scheduling the work, a detailed workflow process is shown on the following page, outlining how work is processed and scheduled 25B -188 27 When work is ordered from WCA we follow standard procedures for each. Shown below are flowcharts for pruning, removals and planting: GRID PRUNING FLOWCHART REMOVAL FLOWCHART Customer marks trees for USA R notifies resident Area Manager schedules work a informs the City S gives work order to Foreman PLANTING FLOWCHART Work request received from Customer Crew performs work CSR creates work order —► B contacts USA 48 hours —► in advance of work Foreman completes ► work order $ inventory —' E turns in Work order is given to the Area Manager CSR closes work order 6 Billing Dept. prepares invoice CSR prepares work CSR gives work Work request received --I- order to Area Manager Work order is given from Customer order E orders tree from to schedule work 9 to Foreman Nursery Manager inform the City Crew performs work 6 hangs tree care door hanger Foreman completes the --o-work order B inventory E—► turns in CSR dates off S closes --* Billing Dept, processes work order E prepares invoice Prior to commencement of grid pruning, WCA will prepare a sample door hanger notice and present it to City staff for approval. Upon approval, we will have the pruning door hangers printed and post them within twenty - four (24) hours prior to the commencement of work, or as directed by the City. Tree planting door hangers will be hung after the tree has been planted. When requiring a response pertaining to tree planting, we will send a letter along with a return postcard to the resident and respectfully request their input. The City should notify WCA if they would like a mailer sent. We will print all notices (and photos for tree planting operations) and distribute them to the residents utilizing a mail addressing software program. Each notice will be sent utilizing City letterhead and envelopes. For special projects and /or routine maintenance, we can also submit a press release to the community newspaper for a more comprehensive outreach. We understand the City may modify the procedure to which to notify residents. st WCA uses a technologically modern and reliable communications system • NEXTELO Digital Radio /8lackberryE email and Internet issued to Area Managers and management team • NEXTELE Digital Radio issued to Foremen for maintaining communication with the City and WCA office • Unlimited access to voicemail message boxes that immediately page the NEXTELE Digital Phone Systems Another recent achievement that affects job performance and efficiency includes WCA's introduction of Sprint's HTC EVD View 40 Tablet" that will be used by all of Management and the Field Foremen for the purpose of inputting data such as tree inventory, daily work records, timesheets, photos, and billing information. It will also be used as a navigational device and a communication device. This alleviates the need to handwrite all data, reduces time required to deliver data to the corporate or regional offices, and improves customer service and response time. ti 0 A U TREE MAINTENANCE NOTICE The City has awarded the pruning of parkway trees to Wes, Coast Arborlsts, Inc., a private ,z can tmnor. WCA will be pruning trees In front of your property within the next couple of days. b0 Between the hours of 7:00 am and 5,00 pm there will be No Parking signs pasted due to the P danger of falling limbs, please do not park on the street until after the trees have been pruned and the area cleaned. Additionally, due to the tl hazard of falling limbs, we ask that you clear oyour front yard of cars, furniture and other val. uncles during the pruning operation. The tree operations are being performed by skilled pruning crews cer,illad by the International So- ciety of Arboriculture, under City supervision, and It part of the City's continuing program to provide the best possible service to Its residents. Uyour cooperation In this effort is very much op. preclated. If you have any questions, please contact your local WCA office. ,I "a 25B -190 20 WCA will procure a City Business License and any "no -fee" permits prior to commencement of work. permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the agency. All work will be performed in the public right -of -way. Employees will not utilize private property for eating, coffee breaks or any other reason or use water or electricity from such property without prior written permission of owner. C" ' AiW"ID, i rF.�; l� �� �1 NVUT S WCA will give right to operate within the project area to the City workers and contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations. r TM i''T S:l'1 r l lilJ,`J? w=�9a1`l,'lr Work site will be left free of debris at the and of each workday. We will not discharge smoke, dust, or any other air contaminants in quantities that violate the regulations of any legally constituted authority. �,`V` Insrv"'PIA 1`dF. fllki? JE 1aJ�VT"IdI IIYT,sf,VJPET �IN WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least possible interference or annoyance to the public. WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the City. All work will cease by 5:00 pm or as directed by the City. Emergency services will be excluded from these time restraints. iPTAP `P"I r, ,f' f ,,llrtij�lUj1 Traffic control procedures will be set -up in accordance with the Work Area Traffic Control Handbook (W.A.T.C.H.) and State of California Manual of Traffic Controls as well as the City Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of traffic over the public streets and park roads. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the City will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress. 5B -191 3o ISl� JIflilJ`i c Tlfrrl lJ�l'31r`J1' As we work with or near the public, WCA is mindful that we will most likely be the first person the public contacts. We have seven (7) full -time Customer Service Representatives throughout our operation. Each is trained in the best approach in addressing concerned residents. When speaking with a resident it is important not to disrupt them, be honest, respectful and calm. Always smile and keep the tone of your voice level. Empathizing with the residents (placing yourself in their shoes) helps to resolve the matter more quickly. Should there be any property damage, we adhere to specific procedures to resolve the problem. The Foreman on the job site will notify the resident and the Inspector immediately. West Coast Arbarists' Claims Coordinator Complaints and Damage Resolution If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as before we entered it. West Coast Arborists, Inc. will notify the City Representative immediately upon damage of personal property including plans for corrective measures to take place within 48 hours. All WCA vehicles are equipped with an Accident Kit should anything happen during the work day. Each kit has an Incident Report, an Accident Report, an Injury Report, a camera, First Aid instructions and protocol for contacting the corporate office. A computerized log of all incidents is maintained to include the date, time of occurrence, location, problem and action to be taken pursuant thereto or reasoning for non - action. West Coast Arborists' Accident Kit that is in each company vehicle ;vI;. OM Any activities found by the City to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty -four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair. We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner. 25B -192 31 J�J`JJ`Jt4 X11f 1l'J101 , West Coast Arborists, Inc. will perform all tree maintenance in accordance with the Standards adopted by the American National Standard for Tree Care Operations (ANSI ASOO) and the Best Management Practices, a supplement from the International Society of Arboriculture Pruning Standards. Final pruning cut will be made without leaving stubs. Cuts will be made in a manner to promote fast callous growth. Representative WCA crows In action at our state's Capital building photographs depicting "before and after' trimming are included in this proposal. West Coast Arborists, Inc. will clean all job sites when work is completed, including the raking of leaves, twigs, etc. from the lawn and parkway and the sweeping of streets. All resulting debris will be removed from the work site daily and properly disposed of at the end of each work day. Benefits of proper tree pruning include reduced risk of branch and stem breakage, better clearance for vehicles and pedestrians, improved health and appearance, enhanced view, increased flowering. When improperly performed, pruning can harm the tree's health, stability, and appearance. Several consequences occur when pruning is not performed at all. These consequences include development of low limbs; weak, co- dominant stems; defects such as included bark; and accumulation of dead branches. Formation of co- dominant stems and defects such as included bark can lead to increased risk of breakage. No tree should be pruned without first establishing clearly defined objectives. Seven main objectives are described, along with pruning types that help meet those objectives. These objectives serve as examples and can be expanded or shortened to meet site conditions and customer expectations. Even with proper pruning cuts, if the wrong branches -or too many branches -are removed, nothing of merit has been accomplished. Objectives of pruning: Reduce risk of failure i • Provide clearance I Reduce shade and wind resistance ON L;� . Maintain health • Influence flower or fruit production Improve a view • Improve aesthetics ROM Mapagoment Prattims Nine pruning types are used in arboriculture to achieve the 7 objective of the tree's owner or manager. Pruning types include structural, cleaning, thinning, raising, reducing, restoring, and �s '1 pollarding. Pruning palms and conifers and pruning for utility line clearance are other types of pruning. 25B -193 32 I t �y�.� 'i' � I r) f r a %l Old jJLa A��LD ,d �1 �1t.L J�oT' a J �J) The management of solid waste has become a major issue in California and throughout the country. Not only are we producing an increasing amount of solid waste each year, but we are running out of places to put it. Because of the concern about water and air pollution associated with landfills, the opportunities to develop additional disposal capacity are limited. To address these issues, the Governor of California signed into law on September 20, 1080, Assembly Bill 939 (AB 939). The law fundamentally restructured the state's approach to solid waste management. AB 939 established an integrated waste management hierarchy in the following order of importance: • Source reduction • Recycling and composting • Environmentally safe transformation and land disposal of solid wastes AB 939 requires that each California county and incorporated city prepare a Source Reduction and Recycling Elements (SRRE) report which shows how they will meet solid waste diversion goals of 50 percent by the year 2000 and beyond. West Coast Arborists, Inc., offers a multitude of waste diversion opportunities to cities including mulch, compost, firewood and logs to lumber. In an effort to provide cities with valued information pursuant to AB 939 requirements, we provide immediate reporting capabilities through ArborAccess at no additional cost. City/ of Irvine Frain 111/2010 to 12/1 /2010 Green Waste Recycling Report Job # All Weig in in Dale Job # Truck Recycling Site Material To To 01104110 14728 D91 WCA IRVINE CHIP 4.00 01105/10 14728 D91 WCA IRVINE CHIP 4.00 D1/D61.10 14728 D91 WCA IRVINE CHIP 4.00 01/07110 14728 D91 WCA IRVINE CHIP 4.00 OI /08(10 54728 D91 WCA IRVINE CHIP 4.00 01/111'10 14728 D91 WCA IRVINE CHIP 4.00 01/11110 15585 R28 WCA IRVINE LOGS 4.00 01/12/10 15585 R28 WCA IRVINE LOGS 6.00 01/12/20 15585 R28 WCA IRVINE LOGS 7. DO 01113/10 14728 D91 WCA IRVINE CHIP 4.44 01 /13/10 155B5 R28 WCA IRVINE LOGS 7. DO 01113110 15585 R27 WCA IRVINE LOGS 12. D4 01114/14 13295 D123 WCA PLACENTIA YARD STUMP GRIND DEBRIS 2.00 01/14/14 14728 D91 WCA IRVINE CHIP 4.00 01 {15(10 13295 D123 WCA IRVINE STUMP GRIND DEBRIS 2.00 01/15110 14728 D91 WCA IRVINE CHIP 4.00 011.19110 14729 D91 WCA IRVINE CHIP 4.00 0112.0110 13295 D123 WCA IRVINE STUMP GRIND 2.00 DEBRIS 25B -194 33 lktrM.'A r'E11JIVafJlPAIrj WCA's commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our Recycling Program. With the steadily - increasing concern for the ecological health of our communities, WCA has embarked on a landfill diversion process where all material is taken to recycling facilities where it is used in the production of soil amendments. We are committed to taking all recyclable materials removed from the trees trimmed for the duration of this project to a recycling center for processing. Verification of amounts recycled will be obtained and reported by WCA via ArborAccess for the purpose of meeting the goals of the State for reducing landfill usage. RECYCLED PRODUCTS: ILwl COMPOST FIREWOOD Mulch is made from coarse ground branches and leaves. It should be spread on the ground at a rate of six to twelve inches for best effect. Fresh mulch will deplete nitrogen from the surface of the soil which will reduce unwanted weeds. Once the mulch has decayed, it returns nitrogen which helps build the quality of soil for plants. A large amount of tree debris is processed by WCA and used in large scale mulching projects for establishing native plants in open space areas. Compost is made from fine ground branches, leaves or other organic material. When mixed with oxygen and water, the organic material will decay or "compost" A finished compost is excellent for turning into the top layer of soil and will add nitrogen and increase the water holding capacity of soil. You can make compost at home in a pile in your yard or in a bin that you make or purchase. Large scale composting is done at regional recycling facilities. LOGS TO LUMBER Firewood is traditionally the most common use of large branches and logs. Firewood is used to heat homes during winter months. WCA takes logs to a yard in Irvine . Currently WCA is looking for new and better ideas for the use of tree logs. An old idea with a new approach is converting city trees into usable lumber. WCA worked on a twelve month trial program with the California Department of Forestry and Fire Protection to create an environmentally sound and socially responsible alternative to importing lumber from other areas, reducing our demand on trees from natural forests. WCA has demonstrated its wood, hand - crafting ability by offering sturdy and beautiful wooden benches for city use, exemplifying our commitment to the environment. 34 ,'l :lr(�?lt� J JiIJJIlliJ1 Certificate of Insurance THIS CERTIFICATE 151SW D AS A 3fATIER OP ITTOIN4APION ONLY AND COMERS NO RIGHTS UPON YOU THE CERTERCAF]i HOTDFA THIS CrRHFT ATE ]S hD'C AN INSURANCE POLICY AND DOES 301 AMBND, EX'BsND, OR ALILR'I Ei COVERAOB AFFURDED BY IRE 1OLICIES LIM ED BELOW. POLICY LAdl'1'9 AIiL NO LESS'[HAN'1'HOIIH LISYHD ALTTIOUGH MUCILS MAY INCLUDBADDITICNAL SUBI IMI'IYLMIII s G1 LISTED BELOW. This is to Certify that I (NEST COAST ARBORISTS, INC 2200 EAST VIA BURTON NpMEANU 7 AA'u{..ln ANAHEIM CA 92806 A71nRES8 ld .dYl l 1 UL' IlVSURE S cs, at coo IFew aaro of ddx een;Ltoam, hesuroa by and eomea,t� uteler me ymmyresl listed below- 'me;as�w,Le aernr<ma h� me r tea pwcy[;e.) B sobiom ie sn moo- te,,.,,, a :el „aioee,,,a o,�na.;ors ma le oor comma by aar ronu;remuq twm or eunatriou ofmq m,,,rcea or on�e a000mow whh ro.vom to,ado6 ms cmm�etemov no mxt,w. 7 use cedifi ate e,sstioa date In enuttluous or exmSdetl term, you will be na;red if wvmnBe Is us metaled or reducea behle the eethfieate oxplmtlnn acre NOT IC E OF OANCELLATI OM (NOT APPLICABLE TINLESS A NUMBER OF DAYS IS ENTERED BRI OW.) Litror't Mutnnl BEFORE 'IHI, STATED =11RATION DATE THE COW'ANY WILL NOT CANCEL OR REDUCE TET, Y INSURANCE, AFFORDED LM- ER THH ABOVE POLICIES UNTIL A I LEAST 30 DAYS NOTICE las.,nee Group OP SUCH CANCELLATION HAS BEEN MAILED TO Evidence Only EXP OA1'E GC_oLUrzsJ TYPE OF POLICY El cow NIumis [j ExreFlnED POLICY NUMBER LIMIT OF LIABILITY 3 Anaheim CA 92806 m POLICY TEEA9 Los Angeles 10603 AUTHORIZED REPRESENTATIVE WORKERS COMPENSATION STATUTORY 7!1/2015 WA7 -66D- 039499 -074 CO N'ERACE.:%1MRDIDUHDERWC LAW OFTnE FCI,10N'EVG s 1A'rP.S: GANVAZ EMPLOILISLIAMILITY Bodly lAmy by A,elem �1 000.000 Boldly ]Shay By Dis,so 213- 624 -1171 6/25/2014 LOFFICE PHONE DA HE ISSUED This certificate is executed by LINER V MUTUAL INSURANCF GROUP as respects such inanran S, as is a@orded by those Companies NM 772 07 -10 $1,000,000 f dly hgury By Di,e,,F 11, 1 ae s LDI 001 265896 02 11 $1.()00.000 COMMERCIAL GENERAL LIABILITY 7/112015 T132- 661- 039499 - 014 Ocitu1 ASSresate $2,000,000 Ikoducd! ComPIc0.M Cry rutionn AnhrµB,eW $2.099.999 CCCIARENch U Q1.AIYIS M.4DP. P.ach Oocurtencc 099,000 �$1 Psreavul.n. AdIt"wing ble, $1,009,609 1'a' Puxon / O,gunimlan AE770 5X'P FIRE DAMAGES $100,000 MEDICAL PAYMENTS $5,000 AUTOMOBILE LIABILITY 7/1/2015 AS7- 661 - 039499 -034 Euh i Dslasle Lhttit P. ('mbinea $2,000 ODD .I. B MA ,l D, Cl dOWNED EsohFerson ..__....� .�._._.. Gash Awldeet or Oceortenoe NCP6OWNFD Ll HESED F.1, A;s,U.t wO,,l,denoe OTHER 7/1/2014- 7A/2015 TH7- 661- 039499 -044 $5,000,000 PER OCCURRENCE/AGGREGATE Umbrella Excess Liability ADDITIONAL CONMUDI'TS 7 use cedifi ate e,sstioa date In enuttluous or exmSdetl term, you will be na;red if wvmnBe Is us metaled or reducea behle the eethfieate oxplmtlnn acre NOT IC E OF OANCELLATI OM (NOT APPLICABLE TINLESS A NUMBER OF DAYS IS ENTERED BRI OW.) Litror't Mutnnl BEFORE 'IHI, STATED =11RATION DATE THE COW'ANY WILL NOT CANCEL OR REDUCE TET, Y INSURANCE, AFFORDED LM- ER THH ABOVE POLICIES UNTIL A I LEAST 30 DAYS NOTICE las.,nee Group OP SUCH CANCELLATION HAS BEEN MAILED TO Evidence Only GC_oLUrzsJ 2200 E Via Burton Elaine Ulan 3 Anaheim CA 92806 Los Angeles 10603 AUTHORIZED REPRESENTATIVE — 818 W 7th Street, Suite 850 0564406 �- Has Angelea CA 90017 213- 624 -1171 6/25/2014 LOFFICE PHONE DA HE ISSUED This certificate is executed by LINER V MUTUAL INSURANCF GROUP as respects such inanran S, as is a@orded by those Companies NM 772 07 -10 came a etmn wme Ln I'll rum,ora6.11 —m 1/snow 1:11, 11 11 ,srui 11, 1 ae s LDI 001 265896 02 11 VJir N11,`JJ,i]” l R,.. 1000 856 25B -196 35 rfrl1lrfslr3`�lf I PMAIITf r'PI JJrr "f J' 1,ALU ':Jr1.11(11`M J `,kd 'r, 111'11r 'PMR] WCA is proud to say that we have never failed to complete any work awarded to us and have never been debarred from bidding any public work or improvement by any state, county, or local government agency. Also, we have never been assessed liquidated damages. rJ�`lift�1�`r'tlJf�er d 1rJ'r1�lr;r State California °nom `' 4 w'♦ ACTIVE ii ensY Nombwr V 6 6 R 64 HU<,,,�;,,&f* WEST COAST ARBORISTS INC �:lassi hcaaon(s: C61 /D49 C27 Fapiralton o-rp 12/3112016 www.cslb.ca.gov 5B -197 7 T 4 36 25B -198 CITY OF SANTA ANA Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on a unit cost for services described in Exhibit A. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Bid proposal fee will be based on Pruning Section Grand Total Price, PRUNING SECTION Description Unit Light Prune Each $ 37.()0 4,ssu par il $162,430.00 a Grid Prune Each $ 63.00 10,zs4(Y_ear1L.,,$ 646,002.00 Annual Queen Paim Prune Each $ 29.00 5,361 Year t) $ 155,469.00 e BI- Annual Date Palm Prune Each s 95.00 2o3 ear2 ) $ 19,2$5A0 u Bi- Annual Canary Island Palm Prune Each $ 95.00 4a $ 4,160.00 ear2 a 131-Annual All Other Palm Prune Each $ 50.00 sa3(Year2 $45150,00 e GRAND TOTAL PRICE — PRUNING SECTION ONLY (a +(, +c +d +a +f) $ 1,032,516.00 City of Santa Ana Street Tree Maintenance RFP Page 4$ Exhi26B_199 REMOVALS . __Desrniption Unit UNIT PRICE Palm Skinning _ Per Foot s 15.00 Tree & Stump Removal Diameter Standard Height Per Inch 27.00 _ Tree Oniy Removal Diameter Standard Height Per Inch 19.00 Stump Only Removal Diameter Standard Hight Per lnch $ 8.00 INSPECTIONS: CREW RENTALS Inspection Report Including Risk Assessment) Per Tree 200.00 Consultant Arborist Inspection level 1, 2 or Per Hour s 140.00 PLANTING,. DESIGN ATED'PECiE"`,� Plant 15 Gallon with root barrier Each $ 150.00 Plant 24 inch Box with root barrier Each $ 300.00 Plant 36 inch Box with root barrier Each s 960.00 Plant 48 inch Box with root barrier Each 2,400.00 Plant 60 inch Box with root barrier Each s 4,200.00 PLANTING" SPECIAL "VARIETY =TREES *'s Plant 15 Gallon with root barrier Each $ 175.00 Plant 24 inch Box with root barrier Each $ 350100 Plant 36 Inch Box with root barrier Each $ 1 05000 Plant 48 inch Box with root barrier Each $ 2 550.00 Plant 60 inch Box with root barrier Each $ 4 800.00 SPECIALTY SERVICES> Service Re uest Prune Each $ 200.00 I_are Scale Prune Each s 400.00 Root Prunin with 12" barrier Foot $ 19100 Root Pruning with 18" barrier Foot $ 24.00 Waterinq of Young trees, water truck & operator Day s 500.00 CREW RENTALS Crew Rental (3 men) (Minimum 1� 1 Per Hour $ 210.00 Emer eac hours Per Hour $ 210.00 City of Santa Ana Street Tree Maintenance RFP Page 49 25B -200 TECHNICAL GPS Tree Inventory of Existing Trees (Approx. 60,000 trees Lump Sum F$$ 0,000.00 Per Trea Site .00 ** GPS Tree Inventory cost only applies to new trees planted after completion of initial Tree inventory. Co-operative Purchaging It is intended that any other public agency (e.g., city, county, school district, public authority, public agency, municipality, and other political subdivision or public corporation) shall have the option to participate in any award made as a result of this solicitation at the same prices. The City of Santa Ana shall incur no financial responsibility in connection with any purchase by other public agency. The public agency shall accept sole responsibility for placing orders and making payments to the vendor. Labor CIgssification The work performed on this contract is routine, recurring, and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on prevailing wage determination "Landscape Maintenance Laborer ". West Coast Arborists, Inc. (800) 521 -3714 / Fax: (714) 991 -1027 AND FAX 2200 E. Via Burton, Anaheim, CA 92806 BUSINESS ADDRESS ____._____. THIS •• _COMPLETED AND INCLUDED WITH THEPko--P6s,8 PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana Street Tree Maintenance RFP Page 50 25B -201 25B -202