HomeMy WebLinkAboutCULTURAL PLANNING GROUP-201865 MURANCE NOT ON FILE A- 2015 -073
WORK MAYNZ PROCEED CONSULTANT AGREEMENT
-7 -21 -K CLERK OF COUNCIL
9AIT :AGREEMENT is made and entered into this 5P day of May, 2015 by and between The Cultural
k Planning group, a California Limited Liability Company, (hereinafter "Consultant "), and the City of Santa
r Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California (hereinafter "City ").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of arts and
' culture master plans.
B. Consultant represents that Consultant is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
Q knowledgeable in its field and that any services performed by Consultant under this Agreement
will be performed in compliance with such standards as may reasonably be expected from a
professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
4' •
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the
rates and charges identified in Exhibit D. The total sum to be expended under this
Agreement shall not exceed $175,000.00 during the term of this Agreement.
b. Payment by City shall be made within forty -five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth in
the Recitals which may reasonably be expected by City.
This Agreement shall commence on the date first written above and terminate on May 4, 2016,
unless terminated earlier in accordance with Section 15, below. The term of this Agreement may be
extended upon a writing executed by the City Manager and the City Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance
and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ( "Documents & Data "). Consultant shall require all subcontractors to agree in
writing that City is granted a non - exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has
the legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection
against claims arising from bodily and personal Injury, including death resulting
therefrom and damage to property, resulting from any act or occurrence arising out of
Consultant's operations in the performance of this Agreement, including, without
limitation, acts involving vehicles. The amounts of insurance shall be not less than the
following: single limit coverage applying to bodily and personal injury, including death
resulting therefrom, and property damage, in the total amount of $1,000,000 per
occurrence, with $2,000,000 in the aggregate. Consultant shall supply City with a fully
executed additional insured endorsement in substantially the form attached hereto as
Exhibit C upon execution of this Agreement.
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
C, Worker's Compensation Insurance, In accordance with the provisions of Section 3700
of the Labor Code, Consultant, if Consultant has any employees, is required to be
insured against liability for worker's compensation or to undertake self- insurance. Prior
to commencing the performance of the work under this Agreement, Consultant agrees to
obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not
less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant pursuant
to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
to this Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise
the same degree of care it uses to protect its own information of like importance, but in no event less
than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Consultant disclosed in a publicly available source, (c) is in
rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without reference to
information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner
provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Fax 714- 647 -6956
With courtesy copies to:
and
Executive Director — CDA
City of Santa Ana
20 Civic Center Plaza (M -25)
P.O. Box 1988
Santa Ana, California 92702
Fax 714. 647-
City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -6515
4
law, in the recruitment, selection, training, utilization, promotion, termination or other employment related
activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations,
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that Orange
County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
18, PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and
required by the laws and regulations of the United States, the State of California, the City of Santa Ana
and all other governmental agencies. Consultant shall notify the City immediately and in writing of its
inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability
shall be cause for termination of this Agreement.
19. MISCELLANEOUS PROVISIONS
Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held
by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
M
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
RECOMMENDED FOR APPROVAL:
OAMOV
Kelly Re ders
Executi Director —CDA
Vj
CITY OF SANTA ANA
DAVIIJ AVAZOS
City Manager
THE CULTURAL PLANNING GROUP
David P --
Partner
Tax ID# ti 6 —gD 2VL
EXHIBIT A
SCOPE OF SERVICES
Scope of Work
For the City of Santa Ana
Arts and Cultural Master Plan
June 9, 2015
The Cultural Planning Group
The Cultural Manning Group
California, Philadelphia, Florida and Hawai'i
Jerry Allen
Partner
444 Hoover Road
Soquel, CA 95673
Jerry @cu tylraIp ana ng_com
831. 485.1953 (office)
415 - 271.0102 (mobile)
Alliance for California Traditional Arta
www.aulturralplanninrg,com
Los Angeles, CA
Amy Kitchener
s °'�oq��kp9
3
CXecutive Director
"w.
1000 North Alameda street
Suite 240
4PIQXN4
1-08 Angeles, CA 90012
www.aulturralplanninrg,com
Scope of Work
Introduction
This section presents the services that The Cultural Planning Group, along with its sub - contractors, will
provide in the development of the City's Arts & Culture Master Plan, It is anticipated that these services
may shift to meet the emerging needs of the project during the planning process. CPG reserves the right
to alter the exact sequence and scope of these services to best serve the purpose of the planning
process, in consultation with and the agreement of the City.
Community Engagement Approaches
This outlines a comprehensive approach to community engagement and related research for the City of
Santa Ana Arts and Culture Master Plan.
The intent of our community engagement efforts is to develop a "porous" system with many entry points
through which anyone can participate in the process. Our approach includes multiple entry points for all
sectors of the community, from the grassroots to the leadership level, Community engagement initiatives
include traditional face -to -face interviews and personal meetings;
discussion groups; cafe conversations (large- group); family- oriented
creative workshops with local artist participation; online participatory
tools such as MindMixer, and on -line polls; and -for those without
computer access or who don't feel comfortable providing ideas or
feedback online —the option to telephone or text ideas about their
vision or to complete a traditional paper and pencil survey,
children's Artslmagine workshop
Key Person Interview and Focus Group Lists: Working with staff, the Steering Committee and
other informants, we will develop a master list of individuals and stakeholder groups to be
consulted during the planning process. This may include local arts providers, City elected and
appointed officials, community and business leaders, potential funding partners, civic
associations, tourism associations, youth and senior groups, education leaders, the faith
community, as well as any other leadership that would be valuable to the planning process.
Artslmagine Workshops: These workshops allow residents with an alternative mode of
participation in the planning process, Workshops are led by artists, in collaboration with the
consultants, and can include adults as well as children. This is our approach to community
participation based on the theory of "appreciative inquiry," Appreciative inquiry is used to
discover, understand and foster innovations in communities by gathering positive stories and
The Cultural Planning Group 22
images and constructing positive interactions. We focus on exploring ways to consider'what
could be' and 'what Is possible' by focusing on positive experiences and future vision -- •helping
us to answer questions such as, "What inspires you to be part of the Santa Ana arts and cultural
community ?" and "What arts environment would you most like to help bring alive in the next 10
years ?" or "Mow can toinomow be different from today ?" The format uses a set of exploratory
questions to draw out stories and visual scenes and help participants identify a desired future
and vision. The results from the workshops will be combined and summarized for the City.
Community Conversations (volunteer or co- volunteer led): These discussion sessions allow
Santa Ana residents to discuss among themselves theirvislon and aspirations for Santa Ana's
arts and cultural future in their own venues, as opposed to a more formal City - sponsored input
session. Community volunteers are recruited and trained to conduct a series of conversations in
familiar, comfortable community settings — schools, churches, community centers, neighborhood
associations, libraries, their own living rooms, restaurants, bars, and local "gathering spots."
Discussions are customized to the neighborhoods and topics of interest. Volunteers are given
comprehensive materials including an introduction, discussion questions and a reporting format,
MindMixer: MindMixer is an interactive website for community engagement, It allows easy,
public access to project information and multiple ways to provide ideas and opinions – visually
and textually, The team will use the tool for instant polls and surveys, and for testing ideas and
concepts, We encourage people to tell their stories about their community and their interaction
with arts and culture through their photos and videos. Additionally, MindMixer acts as a tracking
tool to measure participation.
Social Media: Related to the MindMixer platform is a social media program of Twitter,
Facebook, Instagram, Pinterest and other channels to incite conversation, promote awareness,
publicize information and events, and generally engage the portion of the public that most relates
to social media. This can also conceivably be a part of the City's new communitywide arts
calendar.
• CaN -Style 'Town Halls: At the start of the project, a Town Hall using caf6 -style discussion
groups is conducted. This opportunity is advertised to the whole community for participation. It
provides a diverse group of people with an opportunity to easily share information and insights
into the arts and cultural planning process for the City. A number of topics are prepared and
documented based on the number of tables in each meeting. People are invited to talk in small,
intimate groups at the tables about topics of interest and then are asked to rotate to another
table with a different set of questions around another topic. At the end of the session a plenary
session Is conducted to allow the whole group to share and connect with the topics and ideas
generated. These meetings help to set up the planning process and allow a cross - pollination of
The Cultural Ranning Croup 23
ideas across a large group of people. It is a powerful technique for creating shared knowledge of
Santa Ana's current arts and cultural landscape and future aspirations while it provides us with
exploration of new issues for the planning process. A second Town Hall can be conducted later
In the process, to present the draft plan to the community and facilitate a vetting process.
• Community Vision Forums: It may be valuable to "package" a series of community
engagement activities into a weeklong forum that brings public attention to the planning process
and, more importantly, to the planning issues. In other communities, this approach has started
with a mayoral kick -off event, and extended over a tires period from one to several weeks. Public
activities can include many proposed here, such as volunteer -led Community Conversations, a
Town Hall, consultant -led discussion groups, artist -led Artslmagine workshops, and an active
MlndMixer and social media effort.
Interviews and Discussion Groups: The consultant team will conduct a comprehensive series
of interviews and focus group meetings, including City officials, civic leaders, artists, cultural
organization leaders, and other stakeholders. These direct engagements allow for an in -depth
exploration of the challenges and opportunities for the Arts and Cultural Master Plan.
Surveys /Questionnaires: We will conduct a Resident Survey investigating arts and cultural
participation, and aspirations for the arts and cultural development of the City of Santa Ana. We
will work with City staff and the Project Steering Committee to determine the best community
survey methodology — web -based or intercepts. If it is deemed valuable to the process and to
supplement existing data, we may conduct a Survey of Arts Organizations and other Cultural
Providers in Santa Ana.
Phase 1: Project Initiation, Stakeholder & Community Engagement
Project initiation
Project Initiation focuses on the review of relevant background information, development of a detailed
work plan, and an initial meeting with the client to clarify a mutual understanding of the project. Phase
One lasts approximately six months and includes three site visits.
Project Preparation, Including a scoping meeting with the client, to develop a Detailed
Project Work Plan and Timeline, and identify potential barriers to a successful plan.
The Cul Aral Planning Group 24
^ Formation of a Project Steering Committee composed of planning stakeholders, which will
provide input and advise to the consultant team throughout the planning process.
A thorough Document Review, examining relevant City and County organizational plans and
studies.
Develop Research Protocols for planning effort, identifying key research outcomes and
methodologies.
• Identification of a Key Person Interview and Organization list, building on our existing
knowledge and relationships in Santa Ana.
Development of a project Communications Plan, to keep all planning participants informed
throughout the planning process and to provide an avenue for input to the consultants.
Research'
Inventory of Santa Ana's Arts and Cultural Assets: We will prepare an inventory of nonprofit
arts organizations, venues and major programs as a basis for assessment of the community's
arts ecosystem. We will utilize a combination of available data and information collected through
the community engagement/research process.
Analysis of Arts Community Data: We can "mine" information collected by the City on its arts
grantees, and through studies such as Arts and Economic Prospority IV, to develop a portrait of
the arts ecosystem. We will determine the exact scope of this work in consultation with the City,
once the project needs are better defined.
National Assessment. We will identify a cohort of relevant cities and /or programs for a study
comparing agreed -on criteria and /or describing model programs. This benchmarking study can
focus on levels and types of arts funding, model approaches to programs of interest to Santa
Ana, national trends, best practices, approaches to cultural equity, community arts, and other
factors. In addition, we can profile model organizations or initiatives of special interest. We will
determine the exact scope of this work in consultation with the City, once the project needs are
better defined.
• Local Assessment, including compilation of demographic and arts data, articulation of the
history of arts in Santa Aria, review of Arts and Culture Commission programming, staffing and
support systems.
• Assessment of Funding Resources, including both public and private funding sources.
• Additional Comparisons of Santa Ana with National and Other Benchmarks: Using
available datasets, such as the Local Arts Index and other national studies, we can identify
salient points of comparison for Santa Aria. It will be important to use comparisons to identify
The Cultural Planning Croup 25
what makes Santa Ana special, as well as where its gaps or weaknesses lie, Ultimately,
comparisons can be a powerful advocacy tool for adoption of the plan.
• Creative Industries Recommendations: The consultants will review existing data on Santa
Aria's creative industries and conduct stakeholder interviews and focus groups designed to elicit
the needs, possibilities and suggestions for supporting development of the local creative
economy. The exact focus of the consultants' tirne and effort will be defined in consultation with
the City, once the needs of the project have been clarified.
• Success Metrics: The consultants will develop several (3 — 5) Indicators that the City can use to
assess its implementation of the plan and to demonstrate success, where it has been achieved.
Deliverables:
• Detailed work plan and schedule.
Final report documentation from document review.
• Orientation for Steering Committee.
■ Communications plan.
Inventory of local cultural assets, facilities and programs.
Creative industries recommendations.
• Success metrics.
• Benchmark study of comparable cities and /or model program descriptions.
Community Engagement
• Initial Meeting with Steering Committee, to clarify understanding of planning issues and project
goals. This framework of issues and goals will be tested and modified through the phases and
the community research process.
• Tour of Santa Ana, to update our understanding of Santa Ana's arts and cultural resources,
developments and neighborhoods, and its adjacent cultural corridors.
• Ongoing coordination of periodic meetings of the Steering Committee, including providing
summary written and oral reports on various aspects of the plan as it develops. The consultant
will work with the Committee to develop a Vision and Mission Statement for the development of
the plan.
• Key Person Interviews conducted by the consultants with cultural and city stakeholders, public
officials, funders, media representatives, etc., to explore and develop key issues.
• Focus Group Meetings conducted to allow for in -depth exploration of selected issues, likely
stakeholder groups include downtown businesses, tourism industry leaders, artists, arts patrons,
and cultural leaders.
Fhe Cultural Planning Group 26
Community Conversations, with the general public, working in tandem with ACTA to ensure a
deep reach into communities.
• Online Community Opinion Survey, to identify their participation in arts and cultural activities, and
determine their cultural needs and preferences. This survey is an excellent tool for reaching
beyond the usual arts stakeholders and learning critical information about the city's cultural
interests and vision.
Del Iverabies:
• Periodic meetings of the Steering Committee.
• Community Engagement reporting and data
• Online resident survey design and administration with a summary report.
• Final report documentation from interviews and focus group meetings.
Phase Two lasts approximately three months and includes two site visits.
Identity Preliminary Strategies and Recommendations, for review and discussion by the client
group and the Steering Committee.
• Develop a Draft Santa Ana Arts and Culture Master Plan with strategies and
recommendations based on the totality of the community engagement and research. To assure
clarity and better implementation, each recommendation will identify a lead agency, partner
agencies, costs and resources needed, potential funding sources, a starting year, initial steps
and other detail.
• Internal vetting of the draft plan by City staff and the Arts and Culture Commission.
Presentation, review and vetting by the Steering Committee,
• Follow -up Interviews and Meetings as required to fully vat the draft plan with key decision-
makers and stakeholders.
Y Convene a (Second) Town Hall Meeting to present the draft plan and gather resident and
stakeholder input.
• Presentation of the draft plan to the City Council, preferably in a work or study session,
allowing in -depth discussion of the plan recommendations and strategies.
Deliverables:
• Preliminary Strategies and Recommendations
• Draft Santa Ana Arts and Culture Master Plan
The Cultural Planning Group 27
• Second community town hall meeting
• Partnering and funding strategies and plan
• Follow -up interviews and meetings
Approvals
Phase three lasts approximately three months and include one site visit.
• Develop a Final Plan document, which fully develops arts and cultural strategies for Santa Ana,
identifying funding, programming and collaborative opportunities, roles and responsibilities,
partnerships and alignment with City goals and initiatives. The final plan will incorporate the
results of the vetting of the draft plan. Draft recommendations that do not have a viable lead
agency or are otherwise deemed infeasible will be modified or removed from the final plan. This
avoids "setting up the community for failure" and better assures support for adoption. The plan
will include an implementation chapter, budget pro- formas, and other components as needed to
assure successful review, adoption and transition to Implementation. In addition, the plan will
Include a description and record of the planning process, background documentation from plans
and studies, and other archival information considered useful to future use of the plan. The final
format of the plan can include a printed executive summary, an electronic /online version, and a
full document (with appendices) as the complete record of the plan.
• Conduct a Workshop for Implementation Partners to refine and confirm roles, and help create
the conditions for successful Implementation. This recognizes that the City will be Just one of the
partners to implement portions of the plan, The purpose of this workshop is to confirm their
commitment to participate in the implementation of the plan.
• Presentations of the Plan to Approving Agencies, including the Arts and Culture
Commission, Steering Committee, City and other implementing agencies or organizations.
Deliverables:
• Final Santa Ana Arts and Culture Master Plan, including detailed implementation
plan
• Implementation partners' workshop
• Presentations to Steering Committee, City staff and City Council
The Cultural Planning Group 28
Role of the City of Santa Ana
The City of Santa Ana agrees to provide the following assistance during the project:
Assembling and transmitting to the consultants, all documents, plans, policies, studies, data and
other literature relevant to the planning process.
Attendance at relevant meetings, including meetings of the Steering Committee; also at selected
stakeholder and community meetings where the presence of City staff would not deter candid
input and discussion of planning ideas.
• Development of engagement lists, such as potential steering committee members, interviewees,
stakeholder discussion group participants, etc., in consultation with the consultants.
Scheduling of interviews, focus groups, meetings and other planning activities and
announcement /publicity for any public meetings.
Logistics for all meetings and other planning activities
Implementation of the communications plan, including potential development of an online project
portal with content to be developed by both the consultants and the client.
Distribution of the community online survey, through electronic lists, newsletters, print, and other
publicity, in cooperation with CRG's Research Director
Assistance with GIS mapping, utilizing the City's mapping capabilities
• Duplication and printing of the draft and final plan documents.
d Timely response to consultant inquiries, requests, draft documents and other planning materials.
The Cultural Planning Group 34
Project Personnel
The Cultural Planning Group will use a consulting team of two CPG personnel for this project, plus sub -
consultants. The table below identifies the people, roles, and relationships for our team. CPG reserves
the right to shift the roles and use of team members' team within project tasks and, if a substitution is
necessary or desirable, to do so with the agreement of the City.
Santa Ana Arts and Culture Master Plan
Proposed Consulting Team Organizational Chart
Firm & Consultants
Project Role
Notes
The Cultural Planning group
Responsible for development
CPG has extensive national
of overall plan, community
experience In cultural planning.
Jerry Allen, Partner
engagement, analysis and
Jerry Allen brings experience In
Linda Flynn, Research Director
Integration of findings, and
cultural planning, research,
preparation of planning
community process, team
documents.
leadership and writing. Jerry Allen
The Cultural Planning Group
brings deep experience In
management of local arts agencies
444 Hoover Road
and public art.
Soquel, CA 95073
Linda Flynn has extensive research
(prryt?4dturaimlgnnlrlft:cm
experience with nonprofit and
831 - 465 -1953 (office)
corporate clients, and has
415 -271 -0102 (mobile)
developed new approaches to
community engagement in arts
mm
projects.
v „p.s. aartographds
Responsible for contextual
Plettner - Saunders brings skills as a
Victoria Plettner - Saunders, Chief
research (local and national
strategic planner, financial analyst
Strategist
assessments); assist with
and experience as former local ads
4769 Kensington Drive
community engagement,
agency staff person. She also brings
Sari Diego CA 92116
analysis of findings, and
training and experience with the role
yictprig sy,gtggraPh 6,c0m
Preparation of planning
of art in communities, arts
819- 540 -2925 (offioa /mobile)
documents.
education, and the development of
young professional leadership
efforts.
Alliance for California
Community outreach, local
ACTA is recognized for its work to
Traditional Arts (ACTA)
advisor, team analysis of plan
connect artiste and communities in
Issues and strategies
the area of traditional arts, and
Amy Kitchener, Executive
culturaliy competent leadership.
Director
They have specific experience and
Quetzal Flores, Program
knowledge of the Santa Ana
Manager
community,
Cltlalli Chavez, Project
Coordinator
Co. located at Community
Partners
1000 N, Alameda Street
Suite 240
Los Angeles, CA 90012
The CUItUral Planning Group 35
Anticipated Timeline and Deliverables Schedule
The following is a preliminary project schedule. The exact timing of project activities and deliverables will
be determined in consultation with the City, as the project proceeds.
Anticipated Project Timeline and Deliverables Schedule
Phase
Project start /contract signing
Services & Deliverables pates
June 2015
Phase I: Community Three site visits June — December 2015
Engagement and Research Interim research and planning
Interim reports and presentations
Phase II: Santa Ana Arts and
Culture Master Plan
Development
Phase III: Santa Ana Arts and
Culture Master Plan
Presentation and Approvals
The Cultural Planning Group
Two site visits
Draft plan development and
vetting
Revisions
One site visit
Development of final plan
documents
Presentations and approvals
January -- March 2016
April — June 2016
36
Affamrall
FEE SCHEDULE
Project Price and Detailed Task List
The Cultural Planning Group agrees to fulfill this scope of work for a flat fee of $175,000,
This table presents a detailed listing of project tasks and time allocations, in the approximate sequence of
activities. Please note that this is based on our current understanding of the project, and this table will
form the basis of a detailed work plan to be developed in consultation with the client during initiation of the
project. CPG reserves the right to reallocate the use of its time and billings, within the overall agreed upon
contract price of $175,000. The ACTH column lists activities, rather than hours, because the ACTA team
includes three members billing at different rates. Once the project scope is clarified, ACTA's activities will
be specified, within an overall negotiated fee.
enasesisaSKS Allen Saunders Flynn ACTH
hours hours hours activity
__. —.
Phase One: Project Initiation, Community
2d
12--"'-'-
...W.-__
__ 3U
Engagement
Finalize contract, project schedule and methodology
4
Documents, plans, literature review, with summary
2
8
4
report:
City general and area specific plans
City departmental plans (Parks, Transportation, etc)
City economic development strategy
Strategic Plan
Visitor and tourism programs
Plans developed by partner agencies
Documents related to key project stakeholders
Assist in identifying Steering Committee members
2
Development of Outreach Strategy
4
8
Master list of project stakeholders (with client)
Develop standard formats for public documents
Develop interactive project website (MindMixer)
12
Development of public participation plan, including:
4
4
X
Public forums or town hall meetings
On -line surveys of residents & key stakeholders
Focus groups
Key person interviews
Youth involvement
Community conversations
Prepare Steering Committee orientation
4
Develop project communications plan
4
4
Site Visit 1 (3 days on site)
24
24
24
X
Meet with City project staff
Tour City /identify & map and resources /facilities
-1 be Cultural Planning Croup 29
rnasesi i asrcs Allen Saunders Flynn ACTH
hours hours hours activity
Interviews with key City leadership
Initial meeting of Steering Committee
Orientation to planning process
Critical issues and opportunities
Vision and mission
Identification of key project stakeholders
Initial key person interviews
Identify benchmark cities for comparative study
Interim Activitles
20
45
42
X
Develop protocol for on -line resident survey
4
12
Develop on -line survey of artists & cultural ergs
4
8
Gather lists for resident, artist and org. surveys
Develop protocol for best practices study
4
Develop format for benchmark cities study
4
Inventory/evaluate existing arts programs, facilities
12
Presentation for town hall meeting
4
2
2
Develop MlndMixer site
12
Local Assessment, with summary report
Cultural asset Inventory and mapping
2
8
8
Data collection, including:
4
4
demographics, artist data, support systems
History of the arts in Santa Ana
4
Review of Arts & Culture Commission
8
Programs
Staffing
Support
Resource assessment, including:
8
4
funding & other support systems
Site Visit 2 (3 days on site)
X
Meetings with client staff
24
16
24
Key person interviews
Develop plan for "Festival of Ideas"
Training for community conversation volunteers
Meeting with Steering Committee
Project update
Visioning Exercise
Discuss unique aspects Santa Ana
Review online survey protocols
Identification gaps in the cultural ecology
Discussion of issues and opportunities
Interim Activities
4
24
40
Distribute /monitor on -line surveys
16
National assessment, with summary report
20
The (DUtt.tral Planning GrOLIP 30
Allen Saunders Flynn ACTA
hours hours hours activity
..... --
Trends
w
Conduct benchmark cities study
Conduct best practices research
Relevant master plan
Successes and Failures
Preliminary Analysis of on -line survey responses
4
4
16
Monitor MindMixer site
8
Site Visit 3 (5 days on site • 2 consultants /3 days
32
24
32
X
on site . q consultant)
Meetings with client staff
Kick -off town hall meeting
Key person interviews
Focus group meetings
Community conversations
Meeting with Steering Committee
Project update
Review online survey analysis /report
Discussion of findings to date
SWOT analysis of Local cultural issues /assets
Interim Activities
34
24
34
Develop creative industries recommendations*
Develop program structure and support systems
4
4
Analyze City budget and funding potential
4
Analyze non -City funding potential
8
8
Other governmental sources
Foundation support potential
Corporate funding potential
Individual philanthropy
Sponsorships and other earned income potential
Data Analysis, including
Assemble raw data set - analyze key findings
12
Report on benchmark study and best practices
4
Report on surrey and MindMixer results
6
Summary report on research methodology
4
Prepare summary report on SWOT analysis
6
Develop success metrics
8
Develop preliminary strategies & recommendations
12
8
4
Phase Two: Plan Development
Site Visit 4: (3 days on site)
24
24
24
Meet with client staff
Second town hall meeting: preliminary strategies
Follow -up key person interviews
Follow -up focus discussion group meetings
The ( uRurral Ranning Group 31
Allen Saunders Flynn ACTH
hours hours hours activity
{ Meeting with Steering Committee
Project update
Preliminary strategies & recommendations
Presentation of survey reports
Presentation of benchmark and best practices
Discuss of potential arts development partners
Interim Activities
28
16
12
Analyze feedback on strategies &
4
4
4
recommendations
Align plan goals with general & other City plans
4
Write and distribute draft arts and cultural plan
24
8
8
Site Visit 5: (3 days on site)
24
Meet with client staff
Meeting with Steering Committee
Project update
Discussion of draft report
Discussion of advocacy strategy
Follow -up interviews
Presentation of Draft Plan to Arts Commission
City Council Workshop on draft plan
Meetings with implementing partners
Interim Activities
22
12
10
Analyze feedback from draft plan
4
4
Writeldistribute final plan
16
8
8
Phase Three: Final Plan Review and Approvals
16
Site Visit 6: (2 days on site)
16
Meeting with Steering Committee
Approval of final arts and cultural plan
Implementation strategies and timetable
Presentation of final plan to partner agencies
Presentation of final plan City Council
6 months phone consultations after approval of plans
Total hours:
272
221
272
Hourly rate
$150
$125
$150
Flat rate
Consultant fees:
4.0,800
27,625
40,800
25,000
Budget
Consultant Fees
$134,225
The Ctdtural Planning Group 32
rnasesrsasKs Allen Saunders Flynn ACTA
hours hours hours activity
Estimated Travel Expenses
$22,4320
Airfare
5 trips (SJC to LAX) @ 350
1,750
4 trips (FILL to LAX) @ 550
2,200
Automobile mileage - 1200 miles @ $0.60
720
Hotels - 53 nights @ $180
9,540
Per diem - 53 days @ $70
3,710
Car rental /ground transport 30 days @ $75
2,250
Parking /airport -50 days @ $15
750
Travel Budget for ACTA
2,000
*Allocation for creative industries recommendations
$4,432
Overhead - legal, accounting, insurance, etc. (10% of
$13,423
consulting fees)
Grand Total;
The Cultural Planning (Droup
$175,000
33
Insurance Company
EXHIBIT C
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
SEWT?4Nt -L Ir uLfe, -N 0-ff C® ,
This endorsement modifies such insurance as is afforded by the provisions of Policy # RA4 3180/
relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers,
employees, agents, volunteers and representatives are named as additional insureds ( "additional insureds ")
with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of
the named insured.
2. With respect to claims arising out of the operations and uses performed by or on behalf
of the named Insured, such insurance as is afforded by this policy is primary and is not additional to or
contributing with any other insurance carried by or for the benefit of the additional insureds.
3. This insurance applies separately to each insured against whom claim is made or suit is
brought except with respect to the company's limits of liability. The inclusion of any person or organization as
an insured shall not affect any right which such person or organization would have as a claimant if not so
included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of
Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement effective.)
Effective s-/I2 %yam , this endorsement form as a part of
Polioy# t-t S>6• LZ- 7-V
Issued to _ 7N� r -uc-1u Akt .. L04A"A1 r�vE 6 go Ulo u�'
Named Insured
Countersigned by
:�4 _ Authorized Representative
Ito]
` ° 'a CERTIFICATE OF LIABILITY INSURANCE
vets (MMroWYYY17
5/12/2015
THIS CERTIFICATEIS ISSUED AS A MAT'T'ER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE APPORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURGR(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER ANDTHE CERTIFICATE HOLDER,
IMPORTANT; If the oerfHloate holder Is an ADDITIONAL INSURED, the policy(los) must be endorsed. If SUBR0391'I0NIS WAIVED, subject to the
forme and oohdltichs of the policy, certain policies may require an endorsement. A statement on this oortificate does not confer rights to the
oertlfloate holdor In Ilou of such endorsomsnt(B),
PR o c R
SUHR RSK SRVCS OF CA INS EIRKRS /PHS
151n466 P: (866) 467 -8790 P: (888) 443 -6112
PO PDX 33015
SAN ANTONIO TX 782655
DDNTADT
(A1,No.EU):
(866) 467 —'8730
(n c,Nal: (888) 443 -6112
A'DDR'ESS!
IN6URERl6)ArF0R01N0 ODVERAGE NAIW
INGURERAI Sentinel %na 00 LTI)
INSUR07
THE CULTURAL PLANNING GROUP, LLC
4769 KENSINGTON DR
SAN DIEGO CA 92116
INEIIR6R&
INSURER a:
INSURERS:
INSURVREI
41/ 000, 000
Nau"Rr:
OLAIMB MADE OCCUR
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY RrQUII;SMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUOIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
TMSR
TYPR pnrNSlIRANOM
ADOL
6UJIJi
ptlGCyNtlraaRR
1.OTJCPSNR
NJMMU YYX
IY)ucyxYR
L1MlTq
COMMERCIALGaNaRALUAEILn`Y
EAOH CGOWRONCE
41/ 000, 000
OLAIMB MADE OCCUR
DAMAQ—E
PREMISES (to nanea
41000 ,000
X
MED ENP(Aay We pereon)
410'000
A
General Liab
X
57 SEA LG1081
10/01/2014
7.0/01/2015
PERSONAL A ADY INJURY
Qtr 000, 000
GeNERALAGGREGATE
$2,000 0 00
N'L ACCR A LIMIT AP IES PER,
PC )LICY PEnY LOC
LL ---II
PRODUCTS - GOMP /OP AGO
$2,000,000
OTHER:
6
AUTOMOBILE
LIABILITY
COMBINEOSINGL5 :MIT
eRaaaaarn
41, 000, 000
A
X
ANYAUTO
ALLOWNBD 10TP1,111D
HIRED AUTOS X ANON-OWNED
57 SBA LG3061
10/01/2014
10/01/2015
BODILY INJURY (Per perwil)
4
BODILYINJURY(Pereeeldoal)
4
PROPERTYDAMAGE
(Par awlltlant)
4
4
UMBRELLA LIAB
ODOUR
EACH COCURRENOE
4
EXCESS LIAB
CLAIMS -MADE.
AGGREGATE
4
Dee
nei9NTIpNb
$
IVON(PRSLp1fP4A5ATlON
ANn FgRIAYRkY�Lgk(G!'PV
ANY PROPRITTOPIPARTNERIEXEOUTIVE YIN
OFFICERNEMBER EXCLUDED?
(Mandaary in NH) ❑
NIA
PEn OTH
STATUTE Eft
E. L. EACH ACCIDENT
E,L DISEASE EA EMPLOYEE
IF Yee, dosatbe under
DESCRIPTION OP OPERATICNS bebW
ELF DISEASE � POLICY LIM11'
-
DE6f,RIPTISNtlPOPERATK INS /LOaA79ONSlVENIGLES (AGORB 101,Addltbml Remarba Sahadule, maybe allaoheq IP mom Ppgak Ie Mqulrer0
Those usual to the Insured's Operations. Certificate Holder is an Additional
Insured per the Business Liability Coverage Form SS0008 attached to this
OpfV
policy.
1119
CERTIFICATE HOLDER _
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DGLIVE ED IN ACCORDA Q H THE R01 0 p OV SIGN
City of Santa Ana
AUTNOPo2ED n0PRESCNTA1_VE
20 CIVIC CENTER PLZ
SANTA ANA, CA 92701
777%
Q 1983.2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
J
0
CERTIFICATE OF LIABILITY INSURANCE 8002
I
THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATWELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT; If the certificate holder Is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGA710NIS WAIVED, subject to the
terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In Oeu of such endorsement(s).
RO E
SUHR RSK SRVCS OF CA INS BRKRS /PHS
151466 P: (866) 467 -8730 F: (888) 443 -6112
PO BOX 33015
SAN ANTONIO TX 78265
CONTACT
ft-
...
ID,H.,Eao: (866) 467 -8730
FAX (888) 443 -6112
IIAIFI5
INSURER(S) AFFORDING COVERAGE NAIC%
NSVRERA: Sentinel Ins CO LTD
11000
INSURED
THE CULTURAL PLANNING GROUP, LLC
4769 KENSINGTON DR
SAN DIEGO CA 92116
INSURER B:
INSURER C',
INSURER In
$1, 000, 000
INSURER E:
INSURER F.
aaIm
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IKSE
TYPE UPJAWVcUJNCE
AUDI
SUER
POLIC'YNUAIOER
PE IC.YEF'F
,11.11 /DMTY
VOLICTEVI,
LIMITS
SANTA ANA, CA 92701
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$1, 000, 000
CLAWI3,MAOE OCCUR
PREMIES(E. ms BD
PREMISES (Ea occurrence)
51, DDD, OOD
X
X
MED EXP (Any one parson)
$10, 000
A
General Liab
57 SEA LG3081
10101/2015
10/01/2016
PERSONAL &ADV INJURY
Pl, D00, DDD
GEN'L AGGREGATE LIMIT APPLIES PER
POLICYI PRO'
LL..__....JJ ECT � LGC
GENERALAGGREGATE
52, 000, 000
PRODUCTS - COMPIOP AGG
S2, 000, 000
OTHER:
5
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
Ea accldam)
$1, 000, 000
A
ANY AUTO
ALL OWN@ SCHEDULED
AUTOS AUTOS
5'I $BA LC-3081
10/01/2015
10/01./2016
BODILY INJURY (Per peraon)
$
BODILY INJURYPeracCime
( )
5
X
HIRED AUTOS X NONOWNED
AUTOS
PROPERTYDAMAGE
(Per content)
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
S
AGGREGATE
0
EXCESS LIAB
CLAIMS-MADE
o¢n
RETErvnervs
II'01(XERS CUOe'6'NSSPIP,Y
AND EMPLOYEES' ullpf ITY
PER p ;µ
STATUTE ER
ANY PRUPRI£TOWPARTNERIEXECUTIVE YIN
OFFIOER)MEMBER EXCLUDED]
(Mendefory, In AIR El
E.L. EACH ACC30ENT
$
81. E.L. DISEASE. EA EMPLOYEE
5
If Yea. describe under
DESCRIPTION OF OPERATIONS WD.
E D DISEASE. POLICY LIMIT
$
OES(RIPTJON OF OPERA DIONS / LOCA DONE/ VEHICLES (ACORD 101, Additional Remarks Bckodulo, may be attached It mom space is reputres)
Those usual to the Insured's Operations. Certificate Holder is an Additiorol�
Insured per the Business Liability Coverage Form SS0008 attached to this
policy.
cxa1""JIFA ),
(Gl 1088 -2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DELIVERED IN ACCORD6NCE WITH THE POLICY PROVISIONS.
City Of Santa Ana
AUTHORIZED REPRESENTATIVE
20 CIVIC CENTER PLZ
SANTA ANA, CA 92701
(Gl 1088 -2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
POLICYNUMBER:57- SBA LG3081
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - PERSON - ORGANIZATION
002 001
CITY OF ROSEVILLE ITS OFFICERS, AGENTS, EMPLOYEES AND VOLUNTEERS
311 VERNON ST
ROSEVILLE, CA 95678
001 001
CITY OF HOUSTON
611 WALKER ST
HOUSTON, TX 77002
THE CITY OF SANTA CLARITA, ITS RESPECTIVE ELECTED AND APPOINTED
BOARDS, OFFICIALS, OFFICES, AGENTS, AND EMPLOYEES
23920 VALENCIA BLVD
SANTA CLARITA, CA 91355
CITY OF SANTA ANA
20 CIVIC CENTER PLZ
SANTA ANA CA 92701
Form IH 12 00 11 85 T SEQ, NO. 015 Printed in U.S.A. Page 001
Process Date: 07/18/16 Expiration Date: 10/01/16
(b) Rented to, In the care, custody or
control of, or over which physical
control is being exercised for any
purpose by you, any of your
"employees ", "volunteer workers ",
any partner or member (if you are
a partnership or joint venture), or
any member (if you are a limited
liability company).
b. Real Estate Manager
Any person (other than your "employee" or
"volunteer worker "), or any organization
while acting as your real estate manager.
c, Temporary Custodians Of Your
Property
Any person or organization having proper
temporary custody of your property if you
die, but only:
(1) With respect to liability arising out of the
maintenance or use of that property; and
(2) Until your legal representative has
been appointed.
d. Legal Representative If You Die
Your legal representative if you die, but
only with respect to duties as such. That
representative will have all your rights and
duties under this insurance.
e. Unnamed Subsidiary
Any subsidiary and subsidiary thereof, of
yours which is a legally incorporated entity
of which you own a financial interest of
more than 50% of the voting stock on the
effective date of this Coverage Part.
The insurance afforded herein for any
subsidiary not shown in the Declarations
as a named insured does not apply to
injury or damage with respect to which an
insured under this insurance is also an
insured under another policy or would be
an insured under such policy but for its
termination or upon the exhaustion of its
limits of insurance.
3. Newly Acquired Or Formed Organization
Any organization you newly acquire or form,
other than a partnership, joint venture or
limited liability company, and over which you
maintain financial interest of more than 50% of
the voting stock, will qualify as a Named
Insured if there is no other similar insurance
available to that organization. However:
a. Coverage under this provision is afforded
only until the 180th day after you acquire
or form the organization or the end of the
policy period, whichever is earlier; and
Form SS 00 08 04 05
BUSINESS LIABILITY COVERAGE FORM
b. Coverage under this provision does not
apply to:
(1) "Bodily injury" or "property damage"
that occurred; or
(2) "Personal and advertising injury"
arising out of an offense committed
before you acquired or formed the
organization.
4. Operator Of Mobile Equipment
With respect to "mobile equipment" registered in
your name under any motor vehicle registration
law, any person is an insured while driving such
equipment along a public highway with your
permission. Any other person or organization
responsible for the conduct of such person is
also an insured, but only with respect to liability
arising out of the operation of the equipment, and
only If no other insurance of any kind is available
to that person or organization for this liability.
However, no person or organization is an Insured
with respect to;
a. "Bodily injury" to a co-"employee" of the
person driving the equipment; or
b. "Property damage" to property owned by,
rented to, in the charge of or occupied by
you or the employer of any person who is
an insured under this provision.
S. Operator of Nonowned Watercraft
With respect to watercraft you do not own that
is less than 51 feet long and is not being used
to carry persons for a charge, any person is an
insured while operating such watercraft with
your permission. Any other person or
organization responsible for the conduct of
such person is also an insured, but only with
respect to liability arising out of the operation
of the watercraft, and only if no other
insurance of any kind is available to that
person or organization for this liability.
However, no person or organization is an
insured with respect to:
a. "Bodily injury" to a co- "employee" of the
person operating the watercraft; or
b. "Property damage" to property owned by,
rented to, in the charge of or occupied by
you or the employer of any person who is
an insured under this provision.
& Additional Insureds When Required By
Written Contract, Written Agreement Or
Permit
The persons) or organizations) identified in
Paragraphs a. through f. below are additional
insureds when you have agchd in a written
Page 11 of 24
(6) When You Ara Added As An
Additional Insured To Other
Insurance
That is other insurance available to
you covering liability for damages
arising out of the premises or
operations, or products and completed
operations, for which you have been
added as an additional insured by that
Insurance; or
(7) When You Add Others As An
Additional Insured To This
Insurance
That is other insurance available to an
additional insured,
However, the following provisions
apply to other insurance available to
any person or organization who Is an
additional insured under this Coverage
Part:
(a) Primary Insurance When
Required By Contract
This Insurance is primary if you
have agreed in a written contract,
written agreement or permit that
this insurance be primary. If otter
insurance is also primary, we will
share with all that other Insurance
by the method described in c.
below.
(b) Primary And Non - Contributory
To Other Insurance When
Required By Contract
If you have agreed in a written
contract, written agreement or
permit that this insurance is
primary and non - contributory with
the additional insured's own
insurance, this insurance is
primary and we will not seek
contribution from that other
insurance.
Paragraphs (a) and (b) do not apply to
other insurance to which the additional
insured has been added as an
additional insured.
When this insurance is excess, we will
have no duty under this Coverage Part to
defend the insured against any "suit" if any
other insurer has a duty to defend the
insured against that "suit'. If no other
insurer defends, we will undertake to do
so, but we will be entitled to the insured's
rights against all those other insurers.
Form SS 00 08 04 05
BUSINESS LIABILITY COVERAGE FORM
When this insurance is excess over other
insurance, we will pay only our share of
the amount of the loss, if any, that
exceeds the sum of:
(1) The total amount that all such other
insurance would pay for the loss in the
absence of this insurance; and
(2) The total of all deductible and self -
insured amounts under all that other
insurance,
We will share the remaining loss, if any, with
any other insurance that is not described in
this Excess Insurance provision and was not
bought specifically to apply In excess of the
Limits of Insurance shown In the
Declarations of this Coverage Part.
o. Method Of Sharing
If all the other Insurance permits
contribution by equal shares, we will follow
this method also. Under this approach,
each insurer contributes equal amounts
until it has paid its applicable limit of
insurance or none of the loss remains,
whichever comes first.
If any of the other insurance does not permit
contribution by equal shares, we will
contribute by limits. Under this method, each
insurer's share is based on the ratio of its
applicable limit of insurance to the total
applicable limits of insurance of all insurers.
8. Transfer Of Rights Of Recovery Against
Others To Us
a. Transfer Of Rights Of Recovery
If the insured has rights to recover all or
part of any payment, including
Supplementary Payments, we have made
under this Coverage Part, those rights are
transferred to us. The insured must do
nothing after loss to impair them. At our
request, the insured will bring "suit" or
transfer those rights to us and help us
enforce them. This condition does not
apply to Medical Expenses Coverage.
b. Waiver Of Rights Of Recovery (Waiver
Of Subrogation)
If the insured has waived any rights of
recovery against any person or
organization for all or part of any payment,
including Supplementary Payments, we
have made under this Coverage Part, we
also waive that right, provided the insured
waived their rights of recovery against
such person or organization in a contract,
agreement or permit that was executed
prior to the injury or damak%,
�' go 17 of 24
f
V MBV
CERTIFICATE OF LIABILITY INSURANCE 8001
DATE (MMIDD/YYYY)
8/31/2016
THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this
certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PROD C R
SUHR RISK SVCS OF CA INS BRKRS INC
CONTACT
NAME
j
POLICYNUMBER:57 SEA LG3081
t
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - PERSON - ORGANIZATION
002 001
CITY OF ROSEVILLE ITS OFFICERS, AGENTS, EMPLOYEES AND VOLUNTEERS
311 VERNON ST
ROSEVILLE, CA 95678
001 001
CITY OF HOUSTON
611 WALKER ST
HOUSTON, TX 77002
THE CITY OF SANTA CLARITA, ITS RESPECTIVE ELECTED AND APPOINTED
BOARDS, OFFICIALS, OFFICES, AGENTS, AND EMPLOYEES
23920 VALENCIA BLVD
SANTA CLARITA, CA 91355
CITY OF SANTA ANA
ITS OFFICERS, EMPLOYEES, AGENTS, VOLUNTEERS AND REPRESENTATIVES
20 CIVIC CENTER PLZ
SANTA ANA CA 92701
Form IH 12 00 11 85 T SEQ. NO. 015 Printed in U.S.A. Page 001
Process Date: 08/31/16 Expiration Date: 10/01/17
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