HomeMy WebLinkAbout22C - SPEC - AERIAL TRUCKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 4, 2015
TITLE:
CONTRACT AWARD FOR
REPLACEMENT AERIAL TRUCK
(SPEC NO. 15 -068)
(STRATEGIC PLAN NO. 6,2)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance onls'Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
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Award a contract to Altec Industries, Inc. for the purchase of a Ford F -550 Aerial Truck in an
amount not to exceed $140,512, subject to non - substantive changes approved by the City
Manager and City Attorney.
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides
guidelines and criteria for determining when vehicles need replacement. This criteria includes
vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's
replacement criteria, a 1998 Ford F -450 Aerial Truck with 114,775 miles, has been identified for
replacement. This vehicle is used by Public Works Construction Engineering for the street lighting
program. To ensure standardization and consistency of ongoing maintenance needs Fleet
Maintenance utilizes the Ford F -550 chassis for like vehicles and this vehicle will be built to run
on Liquid Propane Fuel (LPG).
Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The National Joint Powers Alliance has a
contract with Altec Industries Inc. (NJPA contract #31014) for procurement of fleet vehicles and
the contract is authorized through 2018. NJPA authorized this contract was awarded as a result
of open competitive bidding on behalf of its members which includes government entities and
meets the City's purchasing requirements. Due to the complexity of the specifications of such a
multi- faceted vehicle, the use of a Cooperative Purchasing Agreement such as NJPA provides for
a timely and cost effective vehicle purchase. To allow for unanticipated charges, an additional
5% or $6,691 has been included in the award amount.
22C -1
Contracts Award for Replacement Aerial Truck
August 4, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #2, (Address deferred maintenance on City buildings and equipment.)
FISCAL IMPACT
Funds in the amount of $140,512 are available in the FY 2015 -16 Fleet Maintenance Equipment
Replacement account (07510101- 66400).
F Mousavlpour, P.E.
Executive Director
Public Works Agency
CUSP
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance and Management Services Agency
22C -2