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Home My WebLink About23A - PROJ - SANTA ANITA IMPROVEMENTSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 4, 2015 TITLE: AWARD CONTRACT FOR CONSTRUCTION OF SANTA ANNTA PATIO IMPROVEMENTS (PROJECT 147514) (STRATEGIC PLAN NO. 6,2B) CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED As Recommended As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 20' Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Authorize the City Manager and the Clerk of the Council to execute a contract awarded to Green Giant Landscape, Inc., the lowest responsible bidder, in accordance with the unit bid prices for the base bid of $98,500 and the additive alternate of $48,500, totaling $147,000, for construction of the Santa Anita Patio Improvements, subject to nonsubstantive changes approved by the City Manager and City Attorney, 2. Approve the Project Cost Analysis for a total estimated project delivery cost of $183,750. Santa Anita Park is a 4.47 -acre community park that Includes a community center, swimming pool, soccer field, picnic facilities, tot lot, basketball court, and handball court. The park receives heavy use. The existing patio and walkway concrete has lifted due to tree roots, causing an unsafe condition for park users. This action will allow construction of patio improvements that include replacing the existing concrete patios and walkways with new sidewalks and decorative concrete patios. Some trees will be removed and the broken and lifted concrete will be replaced with a combination of new concrete and decomposed granite. A Notice Inviting Bids was advertised on May 27 and 28, 2015, and bids were opened on June 24, 2015. The following tables summarize the bid Invitatlons made and the bids received: Santa Ana contractors receiving notices 14 Contractors requesting bidding documents 24 Bids received 8 Bids received from Santa Ana contractors 0 23A -1 Award Contract for Santa Anita Patio Improvements August 4, 2015 Page 2 Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 Green Giant Landscape, Inc, La Habra $98,500.00 2 Pacific Builder Laguna Niguel $103,421.00 3 Act I Construction, Inc. Norco $117,037.65 4 Mariposa Landscapes, Inc. Irwindale $137,018.00 5 Prime Performance Contractors, Inc. Corona $147,700.00 6 Kass Construction, Inc. Chino $169,800.00 7 Fleming Environmental Inc. Fullerton $179,525.00 8 Unique Performance Construction, Inc. Anaheim $189,660A0 A total of eight bids were received and all were deemed responsive. Green Giant Landscape, Inc., submitted the lowest responsive base bid in the amount of $98,500, which is 21 percent lower than the engineer's estimate of $125,000. Therefore, staff recommends award of this contract to Green Giant Landscape, Inc. The plans and bid package was divided to provide bids for the most essential area with an additive alternate bid that, when combined with the base bid, would result in improving the entire patio and tot lot area. Since there Is sufficient project funding for the entire scope of work, staff recommends awarding a construction contract for the base bid of $98,500 plus the additive alternate bid of $48,500, for a total contract amount of $147,000, STRATEGIC PLAN ALIGNMENT Approval of this Item supports the City's efforts to meet Goal #8 Community Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment), Strategy B (utilize a five -year Deferred Maintenance Plan to strategize and finance funded and unfunded needs). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review ER 2015 -60 has been filed for this project. In addition, a Certification of Categorical Exclusion and Statutory Worksheet have been prepared In accordance with the National Environmental Policy Act. 23A -2 Award Contract for Santa Anita Patio Improvements August 4, 2015 Page 3 FISCAL IMPACT The Project Cost Analysis estimates a total project delivery cost of $183,750, which includes the construction contract, construction administration and inspection, as well as contingencies (Exhibit 2). Approval of this action will increase the project budget by $78,685 for a total of $197,685. Community Development Block Grant Funds will be carried forward from Fiscal Year 2014115 to Fiscal Year 2015116 for Project 147514 in Account No. 13518783 -66220 for expenditure in Fiscal Year 2015/16. v9 Fr d Mousavipour Executive Director Public Works Agency Gerardo Mouet Executive Director Parks, Recreation & Community Services Agency h i as I Kel nd s Executive Directo Community Development Agency FM /EWG /KW Exhibits: 1. Cost Analysis 2. Location Map 3. Construction Contract APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez a Executive Director Finance & Management Services Agency 23A -3 23A -4 -i L-i L--j L--:1 CAMILLE ST PROJECT AREA SANTA ANA CITY COUNCIL PROJECT NO. 14 -7514 p 'VV A AGENDA DATE SANTA ANITA PARK PATIO IMPROVEMENTS u AUGUST 4, 2015 300 SOUTH FIGUEROA STREET PUBLIC WORMS AGENCY Exhibit 1 23A -5 PAGE 1OF1 1ST ST (BOLSA AV) o m m ui O u- m � = PARKING LOT RECREATION CENTER CAMILLE ST PROJECT AREA SANTA ANA CITY COUNCIL PROJECT NO. 14 -7514 p 'VV A AGENDA DATE SANTA ANITA PARK PATIO IMPROVEMENTS u AUGUST 4, 2015 300 SOUTH FIGUEROA STREET PUBLIC WORMS AGENCY Exhibit 1 23A -5 PAGE 1OF1 23A -6 COST ANALYSIS PROJECT 147514; SANTA ANITA PATIO IMPROVEMENTS Exhibit 2 23A -7 23A -8 CITY OF SANTA ANA APPENDIX B Construction Contract PROJECT NO. 14-7S14 SANTA ANITA PARK IMPROVEMENTS This CONSTRUCTION CONTRACT is made and entered into this 4th day of August, by and between the CITY OF SANTA ANA, CALIFORNIA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California, hereinafter referred to as "CITY" and, Green Giant Landscape Inc. hereinafter referred to as "CONTRACTOR ". WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the "Santa Anita Park Improvements Project" identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council 2. The complete Construction Contract consists of the "Contract Documents," as defined by the Standard Specifications for Public Works Construction and which include the following: *...Notice Inviting Bids • ...Instructions to Bidders • ...Bid Proposal • ...Bid Bond • ...Contract Forms • ...Contract Bonds • ...General Provisions • ...Special Provisions • ...Technical Provisions • ...Project Plans • ...Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete "Santa Anita Park Improvements Project" the sum total amount not to exceed $147,000, as set forth and identified in the BID PROPOSAL. Page 1 of 3 Exhibit 3 23A -9 CITY OF SANTA ANA APPENDIX B Construction Contract PROJECT NO. 14 -7514 SANTA ANITA PARK IMPROVEMENTS 4. CONTRACTOR agrees to complete the "Santa Anita Park Improvements Project" within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the "Santa Anita Park Improvements Project" a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100 %) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100 %) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten (10 %) percent of the final Contract price or $1,000, whichever is greater (Warranty Bond). 7. CONTRACTOR shall, upon project completion as a condition of project acceptance, furnish a Warranty Payment and Performance bond to be approved by the CITY, in the amount of Twenty -Five Percent (25 %) of the Contract price, to warrant the work done under said Contract Agreement against material or quality defects for a period of one year after acceptance by the AGENCY. s. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. // Page 2 of 3 23A -10 CITY OF SANTA ANA APPENDIX B Construction Contract PROJECT NO. 14 -7514 SANTA ANITA PARK IMPROVEMENTS IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR DAVID CAVAZOS Clerk of the Council City Manager APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA R. CARVALHO City Attorney B Aie Sandoval---, Fred Mousavipour, P.E. ef Assistant City Attorney Executive Director, Public Works Agency CONTRACTOR: en Giant Landscape Inc. Page 3 of 3 23A -11 23A -12