HomeMy WebLinkAboutCOPWARE, INC 7A-2014MAYOR `�. AUG 4 2015
Miguel A. Putido
MAYOR PRO TEM
Vincent F Sarmiento LL11 ERS`` 9 ! }
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P David Benine
Michele Martinez
Roman Reyna
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CITY OF SANTA ANA
OFFICE OF THE CITY ATTORNEY
20 Civic Center Plaza, M-29 . P.O. Box 1988
Santa Ana, California 92702
(714) 647-5201 . Fax (714) 647.6.515
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July 8, 2015
CopWare, Inc.
Lori Randolph Products Manager
3355 Cochran Street, Suite 209
Simi Valley, CA 93063
Re: CopWare, Inc. Consultant A¢reentent "Extension"
Dear Ms, Randolph:
N-2014-084-001
CITY MANAGER
Da,Ad Cavazos
CITY ATTORNEY
Sorra R. Carvalho
CLERK OF THE COUNCIL
Maria D. Huizar
Pursuant to Section I ("Term") of the Agreement No." -2014-084, entered into by
CopWare, Inc. and the City of Santa Ana, dated June 1, 2014, the time period of said Agreement
is hereby extended for an additional one (1) year period, from June 1, 2015 to May 31, 2016. The
insurance certificates are required to be extended and/or renewed to cover this extension. All
other terms and conditions of said Agreement remain unchanged and in full force and effect.
Sine el
Carlos Rojas
Chief of Police
City of Santa Ana Police
Department
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
p
Laura A. Rossini
Senior Assistant City Attorney
cc: Clerk of the Council
CITY OF SANTA ANA
David Cavazos-,
ATTEST:
Maria D. Huizar
Clerk of the Council
SANTA ANA CITY COUNCIL.
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To: Chief Rojas (via chain of command)
From: Mgr. Boris Duran
Date: July 8, 2015
Subject: CopWare Agreement Extension
Background:
The Department uses software from CopWare, Inc. to provide an electronic Legal Sourcebook to personnel.
This system contains information including California legal codes as well as case law.
In June, 2014, the City entered into an agreement with CopWare (N-2014-084) that provides us access to this
system. The agreement allowed for one year of access for $ 6,180. The agreement also allows for two additional
one-year extensions, which the City may exercise at its option. Each subsequent year would cost an additional
$ 6,180. The combined cost of the three years would be $18,540, which is less than the $ 25,000 threshold
requiring Council approval.
Recommendation:
I recommend we exercise our option to extend the agreement by an additional year (i.e. year two of three
available under the agreement) for the additional cost of $ 6,180. The extension letter has been composed and
signed by Sr. Asst. City Attorney Laura Rossini. The next step is for you, Chief, to sign indicating your
approval. From there, the letter can be submitted to City Hall for the review of the Clerk of the Council,
followed by the review, approval, and signature of City Manager Cavazos.
N-2014-084-001