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HomeMy WebLinkAbout20C - AA - GRAND AVE IMPROVEMENTSREQUEST FOR COUNCIL ACTION CITY COUNCIL, MEETING DATE: AUGUST 4, 2019 TITLE: WqlidliA K5=_1[11J1ffqfi*Qj CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2 "a Reading Implementing Resolution ❑ Set Public Hearing For CONTINUED TO AUG 18 2015 FILE NUMBER 1. increase the contingency for construction of the Grand Avenue Roadway and Storm Brain Improvements from First street to Fourth Street by $290,000, which increases the total estimated construction delivery to $4,183,432.39. 2. Approve an appropriation adjustment to recognize expense reimbursement from Southern California Edison in the amount of $42,961,27 Into the Measure M Street Construction revenue account and appropriate the funds in the Measure M2 Local Fairshare expenditure account. 3. Approve an appropriation adjustment to appropriate $90,000 from the Public Works Storm Drain Construction revenue account to the Public Works Storm Drain Construction expenditure account. On June 17, 2014, the City Council awarded a contract to Excel Paving Company in the amount of $3,179,068.24 to construct the Grand Avenue Improvements, Included in the scope of work is the Installation of Class 2 bike lanes, landscaped parkways, sidewalks, bus turnouts, raised landscaped median, and the relocation of existing utilities along the project. The project also Includes constructing a 78 -inch storm drain to provide additional drainage capacity to minimize the potential for flooding in this area. The approved total project delivery cost of $3,933,432.3$ Includes $387,421 In construction management and inspection costs, as well as a $360,963,16 contingency to cover construction quantity adjustments and miscellaneous cost extras, During construction of the 78 -inch, 13 -foot -deep storm drain, significant unforeseen conditions were encountered In Grand Avenue from the south side of First Street to the centerline of Fourth Street, Several utility lines needed to be adjusted and rerouted because they Interfered with the 20C -1 Increase Contingency for Grand Avenue Roadway and Storm Drain Improvements August 4, 2015 Page 2 , storm drain placement. These utility lines Included water and sewer main lines; two, large communication duct banks; and two, high - pressure gas mains, Also approved by Council on June 17, 2014, was a $49,000 payment to Southern California Edison (SCE) to prepare engineering drawings and install the street light poles and lights, Subsequently, the City began the process to purchase all SCE -owned street lights within the City limits, Because it would be more expensive to purchase the newly installed street lights back from SCE, it was determined to be more cost effective for the City to use the engineering drawings prepared by SCE, purchase the poles and lights, and have the Excel Paving Company install them with the required conduit, As a result, SCE will be reimbursing the City $42,961,27 for the initial payment less the cost of the engineering work. Presently, the Grand Avenue project is approximately 68 percent complete, Total amount of the change orders to date for the utility adjustments and the street light installation is $259,115.41. It is anticipated that additional change orders will be needed before the project is completed. Job site conditions have been significantly different from the information provided in the plans, primarily related to interfering underground utilities associated with the storm drain improvements. Therefore, staff is recommending a contingency increase of $250,000 to ensure that, if expenditures continue to exceed the Council authorized construction contract amount awarded in 2014, construction may proceed uninterrupted, until completed, With the increased contingency, the new total delivery cost will be $4,183,432.39, Including the construction contract, construction administration, inspection, testing, and survey (Exhibit 1), ENVIRQNMENTAL IMPACT There is no environmental impact associated with this action, STRATEGIC PLAN ALIGNMENT Approval of this Item supports the City's efforts to meet Goal #6 Community Facilities Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B (equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard), and Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans FISCAL IMPACT $250,000 will be added to the Grand Avenue Roadway and Storm Drain Improvements project contingency budget for expenditure in Fiscal Year 2015/2016 from the following sources; 20Ci-2 Increase Contingency for Grand Avenue Roadway and Storm Drain Improvements August 4, 2015 Page 3 An appropriation adjustment will be prepared to recognize expense reimbursement from Southern California Edison in the amount of $42;961.27 into the Measure M Street Construction revenue account (No. 03217002 - 57000) and appropriate the funds in the Measure M2 Local Fairshare expenditure account (No. 03217662 - 66220) for Project 08 -1732. 2. $157,038.73 in Measure M2 Local Fairshare Funds already appropriated to the project in prior fiscal years will be reallocated to the project contingency (Account No. 03217662 - 66220, Project 08- 1732). 3. A second appropriation adjustment will appropriate $25,000 from Fund 224 Local Drainage Area IV revenue account (No. 22417002 - 50001) and $25,000 from Fund 225 Local Drainage Area V revenue account (No. 22517002 - 50001) to the respective expenditure accounts (Nos. 22417660 -66220 and 22517660- 66220) for Project 12 -6604. re Mousavipour Executive Director Public Works Agency FMIEWG /KW APPROVED AS TO FUNDS AND ACCOUNTS: Executive Director Finance & Management Services Agency Exhibit 'I: Cost Analysis 2: Grand Avenue Widening Location Map 3: Request for Council Action dated June 17, 2014 20C -3 20C -4 COST ANALYSIS INCREASE CONTINGENCY FOR GRAND AVENUE IMPROVEMENTS AND WIDENING FROM FIRST STREET TO FOURTH STREET AND GRAND AVENUE STORM DRAIN FROM FIRST STREET TO FOURTH STREET (PROJECT NOS. 081732 & 126604) Construction Contract $3,179,058.24 Contract Administration $103,207.00 Inspection and Testing $208,654.00 Survey Staking & Street Light Design $12,599.00 Southern California Edison Reimbursement $42,961.00 Original Contingencies $386,953.15 Increased Contingencies $250,000.00 TOTAL ESTIMATED CONSTRUCTION COSTS $4,183.432.39 Exhibit 1 20C -5 20C -6 4 (NTS) FOURTH STREET i i i 1 j 1 i j j j j 1 j i j ! e i j i j 1 LEGEND: PROJECT LIMITS SANTA ANA ■ Inl A � ■ W& .OxRi �OFNCY FIRST STREET Exhibit 2 • ■ ■: c — • ❑ 20C -1 20C -8 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 17, 2014 TITLE: CONTRACT AWARD FOR GRAND AVENUE IMPROVEMENTS AND WIDENING FROM FIRST STREET TO FOURTH STREET AND GRAND AVENUE STORM DRAIN FROM FIRST STREET TO FOURTH STREET (PROJECT NOS. 081732 & 126604) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended [7 Ordinance on 1a' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution © Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Excel Paving Company, the lowest responsible bidder, in accordance with unit bid prices, totaling $3,179,058.24, for the construction of the Grand Avenue Widening from First Street to Fourth Street and Grand Avenue Storm Drain from First Street to Fourth Street. 2. Approve the Cost Analysis for a total estimated project delivery cost of $3,933,432.39. 3. Authorize a payment to Southern California Edison not to exceed $49,400 as payment for the installation of new street lights on Grand Avenue from First Street to Fourth Street. DISCUSSION The recommended action will allow the City to proceed with construction of the Grand Avenue Roadway Improvements and Storm Drain from First Street to Fourth Street. Grand Avenue from First Street to Fourth Street will be widened to a total of six lanes (three lanes in each direction) to be consistent with the City of Santa Ana General Plan Circulation Element and the County of Orange Master Plan of Arterial Highways. The proposed project would also include Class 2 bike lanes, landscaped parkways, sidewalks, bus turnouts, raised landscaped median, new streetlights, and the relocation of existing utilities along the project segment. The City's Drainage Master Plan identifies the need for an additional storm drain mainline on Grand Avenue north of the Santa Ana /Santa Fe Channel. The storm drain, constructed as part of the Grand Avenue roadway improvements, will provide additional drainage capacity to minimize the potential for flooding in this area. A Notice Inviting Bids was advertised on March 28 and 29, 2014, and bids were opened on April 23, 2014. The following is a summary of the bid invitations mailed and received, and the bid results: E� hit 9 Contract Award for Grand Avenue improvements and Widening Project Nos, 08 -1732 and 12 -6604 June 17, 2014 Page 2 Contractor Participation Data Santa Ana contractors receiving notices 19 Contractors re uesti bidding documents 19 Bids received 6 Bids received from Santa Ana contractors 0 Bid Results Summary RANK 1 BIDDERS NAME Excel Pavinq Company LOCATION Lonq Beach BID AMOUNT $3,179,058 2 All American Asphalt Corona $3,288,899 3 Griffith Company Oceanside $3,296,064 4 5 Los Angeles Engineering R.J. Noble Covina $3,449,501 $3,654,407 6 —.Orange The Sun Group Costa Mesa $4,518,433 A total of six bids were received and all were deemed responsive. The Excel Paving Company bid amount of $3,179,058 is 2.5% over the Engineer's estimate of $3,100,000. ENVIRONMENTAL IMPACT Categorical Exemption Environmental Review No. 2014 -41 has been filed for the Grand Avenue Storm Drain project, while a Final Environmental Impact Report (State Clearinghouse #1998051068) was previously prepared in October 2002 for the Grand Avenue Widening project and adopted by City Council on November 18, 2002 under Resolution No. 2002 -096. Additionally, in accordance with the National Environmental Policy Act, an Environmental Assessment with Finding of No Significant Impact was previously prepared in August 2011 for the Grand Avenue Widening project and approved by the California Department of Transportation on September 1, 2011. FISCAL IMPACT The estimated total delivery cost of this project is $3,933,432.39, which includes construction administration, inspection, testing, survey and contingencies (Exhibit 1). Funds for the Grand Avenue Widening project are available in the following accounts: Gas Tax Fund (Account 05917663- 66220), Measure M Fund (Accounts 03217660 -66220 and 03217662- 66220). Funds for the Grand Avenue Storm Drain project are available in the Drainage Assessment Fee Fund (Accounts 22417660 - 66220, 22517660 - 66220, and 22617660- 66220). 20C -10 Contract Award for Grand Avenue Improvements and Widening Project Nos. 08 -1732 and 12 -6604 June 17, 2014 Page 3 c Edwin "William" alvez Interim Executive Director Public Works Agency EW"VV Exhibit 1: Cost Analysis 2: Grand Avenue Widening Location Map APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 20C -11 Contract Award for Grand Avenue Improvements and Widening Project Nos. 08 -1732 and 12 -6604 June 17, 2014 Page 4 Exhibit 1 COST ANALYSIS CONTRACT AWARD FOR GRAND AVENUE WIDENING FROM FIRST STREET TO FOURTH STREET AND GRAND AVENUE STORM DRAIN FROM FIRST STREET TO FOURTH STREET (PROJECT NOS. 081732 & 126604) Construction Contract $3,179,058.24 Contract Administration $103,207.00 Inspection and Testing $208,654.00 Survey Staking $6,160.00 Southern California Edison Streetlights $49,400.00 Contingencies $386,953.15 TOTAL ESTIMATED CONSTRUCTION COSTS $3,933,432.39 20C -12 Contract Award for Grand Avenue Improvements and Widening Project Nos. 08 -1732 and 12 -6604 June 17, 2014 Page 5 A�� - --r- CNTSa FOURTH BTAEET ® - PROJECT LIMITS INUffu l' Ir. •_, -y .a; X71121'' _ 20C -13 20C -14