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Home My WebLink About23A - PROJ - CONCRETE IMPROVEMENTSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 1, 2015 TITLE: AWARD CONTRACT FOR CITYWIDE CONCRETE IMPROVEMENTS (PROJECT 166849) (STRATEGIC PLAN NOS. 6, 1B, 1C & 1G) CITY MANAGER RECOMMENDED ACTIONS CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on tat Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Reject the sole bid received on July 8, 2015, from Excel Paving Company (EPC) in the amount of $900,000 for the construction of the Citywide Concrete Improvements. 2. Authorize the City Manager and the Clerk of the Council to execute a construction contract to Ruiz Concrete & Paving Inc., the lowest responsible bidder, in accordance with the Base Bid, totaling $607,095, for the construction of the Citywide Concrete Improvements, subject to nonsubstantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated project delivery cost of $789,155 DISCUSSION Awarding a construction contract to Ruiz Concrete & Paving, Inc., will allow the City to proceed with the Citywide Concrete improvements which are part of the Fiscal Year 2014 -15 Capital Improvement Program. This project includes replacement of damaged concrete sidewalks, curbs, gutters, wheelchair ramps, driveway approaches, and concrete pavement at high priority locations (Exhibit 1). The locations were selected from a list of community requests that have been field verified and ranked in terms of safety need. The project design is complete and bid procedures have been followed as established by the City's Municipal Code and in accordance with the Pubic Contracts Code. The original project was advertised for bids on June 16 and 17, 2015. On July 8, 2015, the City received and opened only one bid for this project. Staff speculates that only one bid was received because "Non- Motorized Connectivity" was included as part of the job title. Staff recommends rejecting that bid because it was nearly 50 percent higher than the engineer's estimate. 23A -1 Contract Award for Citywide Concrete Improvements September 1, 2015 Page 2 Staff re- advertised the project on July 17 and 18, 2015, and expanded the outreach to improve bid advertisement and participation by contractors in the bid process. The re- advertised project yielded seven bids which were opened on August 3, 2015. The following is a summary of the results: Contractor Participation Data Santa Ana contractors receiving notices 1 Contractors requesting bidding documents 7 Bids received 7 Bids received from Santa Ana contractors 1 Bid Results Summary RANK BIDDER'S NAME LOCATION BID 1 Ruiz Concrete & Paving, Inc. Long Beach $607,094.33 2 All American Asphalt Corona $691,276.00 3 Elite Bobcat Service Corona $708,235.00 4 Hardy & Harper, Inc. Santa Ana $733,000.00 5 Excel Paving Company Long Beach $794,868.00 6 Vido Samarzich, Inc. Alta Loma $861,834.00 7 Nobest, Inc. Westminster $908,662.00 All seven bids were deemed responsive. Ruiz Concrete & Paving, Inc. submitted the lowest responsive bid in the amount of $607,095, which compares favorably with the engineer's estimate of $630,000. Therefore, staff recommends award of this contract to Ruiz Concrete & Paving, Inc. Not all sidewalk repairs Citywide will be completed under this contract. Staff has started a study to evaluate all of the sidewalks and pedestrian pathways in the City. That study will result in a comprehensive priority list based on many more factors. Staff will follow up with another construction project to repair concrete sidewalks based on the updated list. The study and its corresponding priority list will be available for review at the end of 2015. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B (equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe, and aesthetically pleasing for all users), Strategy C (invest 23A -2 Contract Award for Citywide Concrete Improvements September 1, 2015 Page 3 resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard), and Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment Plan - e.g., neighborhood streets, traffic improvements, etc.). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. 2015 -67, was filed for this project. In addition, a Certification of Categorical Exclusion and Statutory Worksheet have been prepared in accordance with the National Environmental Policy Act. FISCAL IMPACT The Project Cost Analysis has estimated project expenditures to be $789,155, which includes the construction contract, construction administration, survey and inspection, as well as contingencies (Exhibit 2). Funds are budgeted in the Liability and Property Insurance Fund (Account No. 08009051- 62300, Project No. 166849) and will be expended in Fiscal Year 2015- 16. APPROVED AS TO FUNDS AND ACCOUNTS: lavipc Francisco Gutierrez Executive Director rks Agency Finance & Management Services Agency FM /EWG /ET Exhibits: 1. Location Map 2. Cost Analysis 3. Construction Contract 23A -3 23A -4 EXHIBIT 1 SANTA ANA MPWA CITY cc CONTRACT AWARD FOR S T� e R A s CIT MIRE CONCRETE IMPROVEMENTS (16-6849) t 23A -5 PAGE IOF1 23A -6 COST ANALYSIS PROJECT NO.16 -6849: CITYWIDE CONCRETE IMPROVEMENTS Construction Contract $607,095.00 Contract Administration $30,355.00 Inspection and Testing $42,427.00 Surveying $18,214.00 Contingencies $91,064.00 TOTAL ESTIMATED CONSTRUCTION COSTS $789,155.00 Exhibit 2 23A -7 23A -8 CITE OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 16 -6649 CITYWIDE CONCRETE IMPROVEMENTS 'Ibis CONSTRUCTION CONTRACT is made and entered into this ?3 day of September, by and between the CITY OF SANTA ANA, CALL' OT NIA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California, hereinafter referred to as "CI'T'Y" mid Ruiz Concrete & Paving, Inc., hereinafter referred to as "CONTRACTOR ". The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: f. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the CITY, the following projects, herein after referred to as the "1PROJEC7" PROTECT NO, 16.6849 CITY ME CONCRETE IN MOVEMENTS All work sball be completed in accordance with the Contract Documents prepared by the City's Public Works Agency, 1 The complete Construction Qmtraet consists of the "Contract Documents," as defined by the Standard Specifications for Public Works Constnttion and which include the following; a NoticeInvitiugi3ide M J; &miation to Bidders A laid Propossl u 'Bid Bond n ContmotForm e CoattraotBonds + specifiozOons o C,eneral Provisions Special Provisions + 'PtgjectFlaw Appendices Contraot Agreement In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for:Publie Works Construction, 2012 edition, 3, CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the PROJECT the sum total amount not to exceed $602,822.09 as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein its Exhibit "A" The -3113 Page 1 of 3 23A -9 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 16 -6849 CITYWIDE CONCRETE IWROVElv1ENTS PROPOSAL contains a schedule of trait price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase ov decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4, CONTRACTOR agrees to complete the PROJECT within the time specified in the Time for Completion of Improvements section of the HID PROPOSAL (FAibit "A ") including commencing aonstructioln within the timeframe therein specified aOer issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the PROJECT q salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage detennainations for this work in, accordance with applicable State and Federal law. 6. CONTRACTOR shall, after award of this Contract, famish two bonds to be approved by the CITY, one in the amount of One hundred Percent (100 %) of the Contract price, to guarantee The faithful performance of the work (Performat oe Bond), and one in the amount of One Hundred Percent (100 1/4) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shalt, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten (10 %) percent of the final Contract price or $1,000, whichever is greater (Warranty Bond). 7. CONTRACTOR shall, upon project completion as a condition of project acceptance, fi.u7aish a. Warranty Payment and performance bond to be approved by the CITY, in the amount of Twenty -hive Percent (25 %) of the Contract price, to warrant the work done under said Contract Agreement against material or quality defects for a period of one year after acceptance by the AGENCY, s. CONTRACTOR shall„ after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the Gonoral Provisions, to be approved by the CM— a Page 2 of d 23A -10 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 16 -6849 CITYWIDE CONCRETE IMPROVEMENTS IN WrrNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written, ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALIIO City Attomcy By j ' se andoval ,f Assistant City ey - CITY OF SANTA, ANA DAVID CAVAZOS City Manager RECOMMENDED FOR APPROVAL; Fred Mousavipour, P.E. Executive Director, Public Works Agency CONTRACTOR: Ruiz Concrete & Paving, c. Ey. Title: t Page 3 of 3 23A -11 23A -12