HomeMy WebLinkAbout22B - SPEC - WEEDS AND DEBRIS REMOVAL• � i
CITY COUNCIL MEETING DATE:
SEPTEMBER 1, 2015
TITLE:
CONTRACT AWARD WITH NARANJO
LANDSCAPE, INC. FOR WEED
ABATEMENT AND DEBRIS REMOVAL
SERVICES (SPEC. NO. 16-075)
(STRATEGIC PLAN NO. 5, 4E)
CITY MANAGER
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CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1't Reading
❑ Ordinance on 21d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
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FILE NUMBER
Award a contract to Naranjo Landscape, Inc. for weed abatement and debris removal services for a one -
year period expiring August 31, 2016, with provisions for three one -year renewals exercisable by the City
Manager, in an annual amount not to exceed $212,000, subject to nonsubstantive changes approved by
the City Manager and the City Attorney.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for maintaining over 112 vacant
lots, easements, and storm drain channels. In order to do so, a contract for weed and debris removal
from both public and private properties is required. Removing the weeds and debris supports
neighborhood vitality and will enhance the safety, appearance and livability of these areas. Approval of
the recommended action will allow the City to continue to provide these services,
The notice inviting bids was advertised on ,July 21, 2015, on the City's online bid management and
publication system. A summary of the bid Invitations and bids received Is as follows:
34 Vendors were notified
3 Santa Ana vendors were notified
17 Vendors downloaded the bid documents
2 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on August 13, 2015, and evaluated, Bids results are as follows:
Vendor: Location: Amount:
Naranjo Landscape, Inc. Silverado $190,092.00
Real Estate Consulting & Services, Inc. Santa Ana $942,714,03
22B -1
Contract Award for Weed Abatement and Debris Removal Services
September 1, 2015
Page 2
The bid received from Naranjo Landscape, Inc. is responsive to the specifications and meets the City's
requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability,
Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability), Strategy E
(implement innovative code enforcement practices and strategies including the use of volunteers,
enhanced technologies and increased collaboration with other City departments and outside agencies to
address critical livability issues citywide).
FISCAL IMPACT
Funds in the amount of $212,000 are available in FY 2015 -16, and if annual options are renewed will be
budgeted in FY 2016 -2017, FY 2017 -2018 and FY 2018 -19, in the following amounts and accounts:
• $90,000 in the Public Works Environment /Sanitation account (06817640 - 62300)
$75,000 in the Federal Clean Water Protection Enterprise account (05717640 - 62300)
• $15,000 in the Community Development Downtown Maintenance account (40718842- 62300)
• $25,000 in the Housing Asset Administration account (60718810- 62300)
$5,000 in the Housing Asset Capital Projects account (60718830 - 66220)
• $2,000 in the Redevelopment Obligation Retire Debt account (67118021- 62300)
Executive Director
Public Works Agency
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APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez V t
Executive Director
Finance & Management Services Agency
22B-2