The URL can be used to link to this page

Home My WebLink About23B - PROJ - BIKE LANESREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 1, 2015 TITLE: AWARD CONTRACT TO CHRISP COMPANY FOR INSTALLATION OF CLASS II BIKE LANES ON NEWHOPE, CIVIC CENTER DRIVE, AND GRAND (PROJECT 166851) (STRATEGIC PLAN NO. 6, 1B & 1G) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Authorize the City Manager and the Clerk of the Council to execute a construction contract to Chrisp Company, the lowest responsible bidder, in accordance with the unit bid prices, totaling $166,741.60, for construction of the Newhope, Civic Center, and Grand Bike Lanes, subject to nonsubstantive changes approved by the City Manager and the City Attorney. 2. Approve the Cost Analysis for a total estimated project delivery cost of $222,715.42. DISCUSSION Approval of the recommended action will result in the installation of Class II (on- street) bike lanes on Newhope Street from First Street to McFadden Avenue, Civic Center Drive from Bristol Street to Broadway, and Grand Avenue from Twenty -first Street to Fairhaven Avenue (Exhibit 1). The proposed bike lanes are consistent with the City's Bicycle Master Plan and will extend and connect to existing and planned bike paths. Once completed, these bike lanes will improve mobility and safety of bicyclists, while also accommodating traffic flow. A Notice Inviting Bids was advertised on July 11 and July 13, 2015, and bids were opened on August 3, 2015. The following is a summary of the bid invitations mailed and received, and the bid results: Contractor Participation Data Santa Ana contractors requesting bid documents 0 Contractors requesting bid documents 16 Bids received from Santa Ana contractors 0 Bids received 3 2313-1 Award Contract to Chrisp Company for Installation of Class II Bike Lanes September 1, 2015 Page 2 Bid Results Summary RANK BIDDERS NAME LOCATION BID 1 Chrisp Company Fremont $166,741.60 2 Orange County Striping Service Inc. Orange $173,371.88 3 BC Rentals, Inc. DBA BC Traffic Specialist Orange $184,553.00 Three bids were received and deemed responsive, with Chrisp Company submitting the lowest responsive bid. Their bid in the amount of $166,741.60 is 22 percent lower than the Engineer's Estimate of $215,000. This contractor has performed similar work for other agencies, therefore staff recommends awarding a construction contract in the amount bid (Exhibit 2). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B (equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe, and aesthetically pleasing for all users), and Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment Plan (e.g., neighborhood streets, traffic improvements, park facilities, bike master plan, etc.). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. 2014 -113 was filed for this project. FISCAL IMPACT The estimated total delivery cost of this project is $222,715.42, which includes construction administration, inspection, testing, survey and contingencies (Exhibit 3). Funds are budgeted in the Active Transportation Program Fund (Account No. 14817613- 66220, Project 166851) for expenditure in Fiscal Year 2015 -16. Executive Director Public Works Agency FM /EWG /KW Exhibits: 1. Location Map 2. Construction Contract 3. Cost Analysis APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 23B -2 SANTA ANA City Council Project Nos. 16 -6851 — Newhope, Civic Center and P.^ Agenda Date Grand Bike Lanes ,a,�oaKSaE „/, September 1.2015 218-13 BUFFER BUFFER BIKE LAP BUFFER Newhove Street 7 ( xhlbit I 23B -4 CITY OF SANTA ANA Construction Contract PROJECT NO, 16.6851 NEWHOPE, CIVIC CENTER AND GRAND BIKE LANES This CONSTRUCTION CONTRACT is made and entered into this 2nd day of September, 2015, by and between the CITY OF SANTA ANA, CALIFORNIA, a charter city and municipal corporation organized and existing wider the Constitution and laws of the State of Califortxia, hereinafter referred to as "CITY" and CHRISP COMPANY, hereinafter referred to as "CONTRACTOR", The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows; 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete In a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Newbope, Civic Center and Grand Bike Lanes, hereinafter referred to as the "Work of Improvement ", identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council, 2. The complete Construction Contract consists of the "Contract Documents," as defined by the Standard Specifications for Public Works Construction and which include the following; • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Proj cot Plans • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the Work of Improvement the surn total amount not to cxoeed $166,741.60, as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A ". The BID PROPOSAL contains a schedule of unit prico(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to Page 1 of 3 Exhibit 2 23B -5 CITY OF SANTA ANA Construction Contract PROJECT NO, 16 -6851 NEWHOPE, CIVIC CENTER AND GRAND BIKE LANES increase or decrease the amount of any class or portion of the work or to omit portions of tine work as may be deemed necessary or advisable. 4, CONTRACTOR. agrees to complete the Work of IrnprDvement within the tone specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A ") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the Work of Improvement a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. CONTRACTOR shall., after award of this Contract, Atmish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100 %) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100 1/6) of the Contract price to guarantee payment of ail claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten (10 %) percent of the final Contract price or $1,000, whichever is greater ("Warranty Bond). 7, CONTRACTOR shall, upon project completion as a condition of project acceptance, furnish a Warranty Payment and Performance bond to be approved by the CITY, in the amount of Twenty -Five Percent (25 %) of the Contract price, to warrant the work done under said Contraot Agreement against material or quality defects for a period of one year after acceptance by the AGENCY, CONTRACTOR shall, after award of this Contract, farnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. # Page 2 of 3 PWEW CITY OF SANTA ANA Construction Contract PROJECT NO, 16 -6551 NEWI-IOPE, CIVIC CENTER AND GRAND BIKE LANES IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written, ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALI -10 Citinef y BY doval °- sistant City Attorney CITY OF SANTA ANA DAVID CAVAZOS City Manager RECOMiYIENDED FOR APPROVAL; Fred Mousavipour, P,E. Executive Director, Public Works Agency CONTRACTOR: Chrisp Company By: Title: Page 3 of 3 23B -7 r COST ANALYSIS PROJECT 166851; BIKE LANES ON NEWHOPE STREET, CIVIC CENTER DRIVE AND GRAND AVENUE Construction Contract $166,741.60 Contract Administration $6,590 . ............................... Inspection and Testing $16,036 Contingencies $33,348 TOTAL ESTIMATED CONSTRUCTION COSTS Exhibit 3 23B -9 $222,715 23B -10