HomeMy WebLinkAbout25I - AGMT - COMPLETE STREETS PLANREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 1, 2015
TITLE:
AGREEMENT WITH KTU +A FOR CENTRAL
SANTA ANA COMPLETE STREETS PLAN
{STRATEGIC PLAN NO. 5, 6B}
CITY MANAGE
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2n' Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an agreement with KTU +A, subject to
nonsubstantive changes approved by the City Manager and City Attorney, to provide transportation /traffic
planning and engineering services for a two -year period expiring August 31, 2017, with provision for a
one -year extension exercisable by the City Manager, in a total amount not to exceed $297,000 for the
entire agreement term.
DISCUSSION
Approval of the recommended action will provide the City with final designs for safety and mobility
improvements on segments of Fifth Street, Raitt Street, St. Andrew Place, Bishop Street, and Orange
Avenue in the central part of City (Exhibit 1). These Complete Street designs will qualify the City for grant
funding for construction. These designs will also become a template for developing a Complete Streets
manual that will be referenced on all subsequent street improvements, to provide multimodal mobility and
safety for pedestrians and bicyclists.
On March 3, 2015, the City Council approved an appropriation adjustment recognizing seven Active
Transportation Program grants and updating the Capital Improvement Program. One of the seven grants
was for the Central Santa Ana Complete Streets Plan. The goal of the Plan is to recommend engineering
and aesthetic treatments to improve conditions for walking and bicycling in the study area.
The Central Santa Ana Complete Streets Plan will address existing deficiencies in the project area by
working with residents, neighborhood associations, school districts, community organizations, and
businesses to identify major barriers to walking, bicycling, and transit access. The project team members
will work with stakeholders to develop recommendations that include changes to both the design and
operation of the roadways to accommodate users of all ages and abilities.
A Request for Proposals for marketing and education services was released and distributed on July 2,
2015, to qualified marketing firms and bicycle education organizations. Eight proposals were received and
reviewed by a committee comprised of Public Works Agency and Planning & Building Agency staff.
Proposal ratings were based on experience, qualifications, project understanding, and familiarity with the
community. The following table summarizes the proposal scores of the top three consultant teams:
251 -1
Agreement with KTU +A for Central
Santa Ana Complete Streets Plan
September 1, 2015
Page 2
FIRM SCORE
1. KTU +A 96
2. Alta Planning & Design
3. Sam Schwartz Engineering
90
86
Staff recommends that KTU +A be retained for an amount not to exceed $297,000 for transportation /traffic
planning and engineering services (Exhibit 2). This firm has demonstrated they have the experience and
resources needed to provide the required services.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action. Individual environmental reviews will be
conducted for each recommended improvement at the time of implementation. These types of projects
typically qualify for Categorical Exemptions.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability, Engagement
& Sustainability, Objective #6 (focus projects and programs on improving the health and wellness of all
residents), Strategy B (incorporate the improvement of walking and biking lanes as well as the
development of a citywide bike master plan into the Circulation Element of the City's General Plan).
FISCAL IMPACT
Funding in the amount of $297,000 is available in the approved Fiscal Year 2015 -16 Capital Improvement
Program, for expenditure in Fiscal Year 2015 -16 from the Active Transportation Program fund (Account
No. 14817613- 66220, Project No. 16- 6850).
APPROVED AS TO FUNDS AND ACCOUNTS
FredlMous vipdur Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
FM /EWG /ZK
Exhibits: 1. Study Area Map
2. Agreement
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Central Santa Ana Complete Streets Plan
Exhibit 1
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251 -4
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of September, 2015, by and
between KTU +A, a California corporation (hereinafter "Consultant "), and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws
of the State of California (hereinafter "City ").
RECITALS
A. The City has identified five corridors that it believes would be good candidates for
Complete Streets improvements. The City also recognizes that in order to have
Complete Streets it must also have a connected network. The five identified corridors
shall also be analyzed for connectivity to an existing or planned Complete Streets
network.
B. Consultant represents that Consultant is able and willing to provide transportation /traffic
planning and engineering services.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
SCOPE OF SERVICES
Consultant shall provide traffic /transportation planning and engineering services as set
forth in the scope of services attached hereto as Exhibit A and incorporated by this reference to
this Agreement.
2. DELIVERY OF WORK PRODUCT
Consultant shall deliver to City all work product which results from the services provided.
Said work product shall be submitted in a hard copy and produced in a form compatible with
City's computer system, as agreed between the City's Project Manager and Consultant.
In regard to material produced as a deliverable under the Agreement, including, but not
limited to, books, reports, plans, photographs, drawings, videotapes, and computer programs,
Consultant agrees, for itself and its affected officers, employees, agents, contractors, and
volunteer workers, that the authors of all such material, whether copyrighted or not, award to the
City, and to its officers, agents and employees acting within the scope of their official duties, as
a condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license
throughout the world to disclose, publish, translate, reproduce, and use such materials.
3. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit B attached hereto and incorporated herein by this
reference. The total sum to be expended under this Agreement shall not exceed $297,000
during the Term of this Agreement.
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b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
4. TERM
This Agreement shall commence on the date first written above and terminate one (1)
year from said commencement date, or upon the depletion of the maximum contract amount as
stated in Section 3 above, unless terminated earlier in accordance with provisions below. The
term of this Agreement may be extended upon a writing executed by both parties, including the
City Manager and the City Attorney for the City.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer - employee relationship, a joint venture relationship,
or to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the
City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b)
be primary and not contributory with respect to insurance or self- insurance programs maintained
by the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section
3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self- insurance. Prior to commencing
the performance of the work under this Agreement, Consultant agrees to obtain and maintain
any employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Consultant
251-6 Page 2 of 6
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been
procured and is in force and paid for, the City shall have the right, at the City's election, to
forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be
paid for its time and materials expended prior to notification of termination. Consultant waives
the right to receive compensation and agrees to indemnify the City for any work performed prior
to approval of insurance by the City.
INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant or its contractors, subcontractors, agents, employees, or
other persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation,
restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this
Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from the negligent performance of this Agreement. The Consultant further agrees to indemnify,
hold harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written information,
but also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and /or agent of the other party is covered
by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to
any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the
Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of
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law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests,
direct or indirect, which would conflict in any manner with performance of services specified
under this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Facsimile: 714- 647 -6956
Copies to: Public Works Agency — Executive Director
City Hall — Ross Annex— 4th Floor
20 Civic Center Plaza (M -21)
Santa Ana, California 92702
Facsimile: 714- 647 -5622
and City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Facsimile: 714- 647 -6515
To Consultant: KTU +A
3916 Normal Street
San Diego, CA 92103
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by facsimile, communication shall be effective or deemed
to have been given twenty -four (24) hours after the time set forth on the transmission report
issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
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Consultant, and supersedes any and all other agreements, oral or written, between the parties.
In the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are
inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate
Consultant nor the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or
anyone acting on behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of
Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein
without the prior written consent of the City and any such assignment, transfer, delegation or
subcontract without the City's prior written consent shall be considered null and void. Nothing in
this Agreement shall be construed to limit the City's ability to have any of the services which are
the subject to this Agreement performed by City personnel or by other consultants retained by
City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case such work product
shall be the property of the City unless prohibited by law, and Consultant consents to the City's use
thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
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immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or
damages to City in the event that such authority or power is not, in fact, held by the signatory or is
withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attomey
By: s s
Jos ndoval
Ch Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Planning
FRED MOUSAVIPOUR
Executive Director - PWA
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
KTUYA:
MICHAEL SINGLETON
Principal of Transportation and Land Use
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Page 6 of 6
rM,
SCOPE OF SERVICES
251 -11
1 1 1 '"f
Task 1.1: Project Kickoff Meeting
Santa Ana City staff and the KTU +A team will conduct a kickoff
meeting to discuss project management and project expectations
including: invoicing, progress reports, chain of communication,
approval processes, Icey staff member roles and other relevant
project information.
Task 1.2: Project Coordination
Monthly or bi- monthly project team conference call meetings will
be held between city staff and KTU +A to ensure open communi-
cation on upcoming tasks and to make sure the project remains
on time and within budget. KTU +A will prepare, update and
provide staff with a punch list prior to the meeting.
Task 13: Assemble Advisory Group
In cooperation with the city and KTU +A, KPA will help assemble
an Advisory Group that can provide input as the project moves
forward.The KTU +A team will build upon the group from the
Downtown Complete Streets Advisory Group as a starting point
and will look to Santa Ana Active Streets (SAAS) to help identify
other key stakeholders. The Advisory Group will include City staff,
school district staff, and representatives from service organiza-
tions, businesses, neighborhood leaders, residents and other
interest groups that reflect the demographics and perspectives of
the community. Equity in representation will be essential in order
to obtain a cross section that represents the broader community.
The Advisory Group will consist of 8 to 12 representatives from
various agencies and the local community. Some will represent
the businesses of the area, while others should represent the
residential community. Advocacy groups that support walking,
biking or community health, and the school district should also
be included. From an agency standpoint, representatives from
traffic engineering, public safety, law enforcement, maintenance,
planning, economic development and recreation should all
be considered for this advisory group.The primary purpose of
this group is to assist in setting the schedule and agenda of the
community design charrette, discuss key issues, identify additional
stakeholders, determine strategies to engage all segments of the
community, maximize charrette participation, and review the
draft plan and
guidelines.
Task 1.4: Collect Data on Existing Conditions
The KTU +A team will work with the City and other sources to
collect and organize available information on existing conditions
for the study area including: traffic volumes, crash data, regional
transportation plans, state route planning and construction plans;
aerial and base maps; General Plan and other policy documents;
development standards and regulations, and other relevant
studies.
KTU +A and KOA will collect pertinent data by walking and
biking these corridors for analysis used in GIS -based models and
to identify features that make it unsafe or uncomfortable for all
users, including pedestrians, bicyclists, transit users, motorists
and the disabled. While data such as traffic volumes and speed
can be readily accessible through existing datasets, other infor-
mation needed will still need to be collected. Examples of this
data include identifying whetherthese corridors have separation
between sidewalks and travel lanes, sidewalk widths and where
on- street parking exists.This data will also provide the basis of a
Bicycle and Pedestrian Comfort Level/Traffic Stress (LTS) analysis
that will be conducted. This exercise was also completed for the
Downtown Complete Streets Plan and will provide the City with
additional data - driven analysis to supplement the public outreach
process for future funding opportunities.
It is critical that an understanding of the roadway environment
occurs at an early stage. Current right -of -way limits, roadway
geometry and current and future traffic volumes and speeds are
all essential for bike and pedestrian related issues and potential
solutions for the five main corridors and potential connectors.
This data will support CIS analysis for design recommendations
and aesthetic treatments as the project moves forward.Thls data
collection will then be repeated for the connecting corridors iden-
tified through the charrette process or Advisory Group.
The team will analyze the study area's pedestrian and bike - related
collision data to identify safety "hot spots" and to provide counter-
measures to common causes and trends indicated by certain
trouble spots. Collision data can provide insight into patterns of
unsafe pedestrian and cycling environments, such as time of day,
time of year and how they relate to location and specific street
Central Santa Ana Complete Streets Plan REP No. 15-067 251-12
geometry or street traffic patterns. A pattern of locations like mid -
blockversus intersection crashes can reveal localized problems
with visibility, engineering or driver education. The results of our
collision analyses often directly affect our design recommended
bicycle and pedestrian treatments throughout the study area.
KTU +A acknowledges that there is an on -going Safe Mobility Plan
and will coordinate on the data collected in that effort to ensure
consistency.
Data analyzed such as collisions, demographics, safe routes and
the level of traffic stress models will provide data driven metrics
for identifying short and long -term projects for implementation
and grant writing purposes.This analysis can also provide the base
information that drives the recommendations through the public
outreach and charrette process.
Task 1.5: Prepare Base Maps
KTU +A will coordinate with Santa Ana, SCAG, Orange County and
other GIS organizations to collect data and prepare base maps
for design and analysis work and for use at the pre - charrette
visits, walking and biking tours, outreach materials and charrette
design tables.These maps will include the most recently available
high - resolution aerials, with added layers for street names, major
community destinations, right- of-way characteristics and other
pertinent data. KTU +A has the in -house capabilities to plot char-
rette design table maps up to 30 -feet long. For the Downtown
Complete Streets Plan, multiple six -foot maps were plotted to fit
onto the tables to provide clean and usable maps for the differ-
ent exercises. From our experience conducting workshops and
charrettes, it's important that both clarity and flexibility be part of
the mapping process. We plot these large table maps for similar
projects to allow the attendees a detailed view of the study area.
These table maps will be developed in CIS for ease of data use,
plotting and file transfer back to the city.
KTU +A has recently developed a GIS -based Low Stress Rout-
ing (LSR) tool to identify cycling and walking routes.This tool
incorporates bicycle boulevard and neighborhood greenway
characteristics to identify non - motorized transportation routes.
The inputs will be similar to those of the five corridors, with 25
mph speed limits and activity centers such as schools, parks and
transit.The LSR is then run to connect these activity centers and
other locations identified along the five corridors by city staff and
Advisory Group Input.This affords a cost- effective and data - driven
analysis of existing and future bicycle and pedestrian routes that
can be presented as connectors between the five main corridors
and serve as safe routes to schools, parks and transit. As part of
this analysis, the KTU +A team will include possible connections
recommended by the on -going Bicycle Master Plan and Circula-
tion Element to ensure consistency between efforts.
Potential
Low Stress
connections
for Central
Santa Ana
To assist in the design development and future grant writing
purposes, KOA will conduct AM and PM peak -hour bike- pedestri-
an counts at two locations per corridor for a total of ten counts. In
addition, another set of counts will be conducted at two locations
for up to five connecting corridors for another set of ten bike -pe-
destrian counts. We intend to conduct up to a total of 20 bike -pe-
destrian counts to get a baseline of non - motorized activities along
the study area corridors.The locations of the five priority corridor
counts will be determined by the KTU +A team and city staff with
the connecting corridors either by the Advisory Group or through
the community charrette.
Task 1.6: Pre - Charrette Visit
The KTU +A team will conduct a two -day pre - charrette visit to
coincide with the first Advisory Group meeting (see Task 2.1). The
pre - charrette visit will include a meeting with the project partners
and selected stakeholders, and a tour to photograph the area to
assess existing conditions.
Another major component of this task, conducted prior to the
pre - charrette visit, would be to provide a high level of CIS existing
conditions mapping.This mapping will be used in the field to ver-
ify the existing data. Some of the topics that will be analyzed early
in the process (depending on data availability) could include:
Existing and proposed Average DailyTraffic (ADT) volumes
Existing and proposed Level of Service (LOS) and configura-
tions including; existing street geometry, number of lanes, lane
widths, medians, turn lanes and special facilities
Existing intersection control devices such as signals, stop signs,
uncontrolled intersections, special pedestrian crossings, marked
and unmarked legal crossing points
Existing and proposed land uses
Existing and proposed housing densities
Existing and proposed employment densities
Existing major activity centers
Existing and proposed transit stops (hoardings and alightings)
and special upgraded transit systems
Central Santa Ana Complete Street Plan RFP No.; 15-067 251-13 10
Existing pedestrian walkway systems classified as neighborhood
walks, community connectors, commercial walks, recreational
pathways and special urban plazas and public realm spaces
Existing public school / vocational school locations and im-
proved safe routes to school
Task Deliverables:
Meeting Notes, Monthly Meeting Notes, ListofAdvisory Group
Meetings, Listof Planning and Existing Conditions Data, Base Maps,
Meeting and Field Notes, Digital Photographs
1 •� 1 " 1
The KTU +A team will work closely with the city to conduct pub-
licity and outreach efforts throughout the course of the project.
Understanding that this project will base many of the recommen-
dations on public outreach, a team of experienced outreach facil-
itators and community -based organizations have been included
in the team. KPA will provide the charrette facilitation and oversee
the outreach efforts and will be supported by SAAS. SAAS was
integral to the publicity for the Downtown Complete Streets Plan
and will now support the KTU +A team in outreach, facilitation and
other needs.Their extensive outreach capabilities will be critical to
reach the different demographics, businesses and organizations
within the study area.They will also be able to engage the indi-
vidual businesses and organizations along each of the corridors to
garner additional participation.
Task 2.1: Advisory Group Meeting #1
Although not specified in the current scope of work, this task
needs to Include the development of an overall public outreach
strategy plan that will help to identify the unique needs of the
project and the community and assure that the commonly un-
der- represented groups are engaged in this process.The strategy
plan will build upon the experience and input from the Down-
town Complete Streets Plan and include sufficient detail on what
input is needed and when it is needed, what tools may be avail-
able to obtain this input, and how the input will be used. Specific
approaches, tools, meeting methodologies and outreach efforts
will be identified along a timeline and presented to the Advisory
Group at the first meeting.
The KTU +A team will then conduct the first Advisory Group
meeting.The key items on the agenda will include: scheduling
and location of the multi -day charrette, key stakeholders to invite,
problem areas to study, overview of the public outreach plan and
process and strategies for engaging underserved populations.
Task2.2: Produce Outreach Material
After review and comment from the Advisory Group has been
collected from Task 2.1, the team will refine the Initial project and
charrette announcement materials. In coordination with the city,
the KTU +A team will produce and print flyers (as well as on -line
announcements) publicizing the charrette for community -wide
distribution. KTU +A will be responsible for drafting a copy and,
in conjunction with SAAS, designing and printing other engage-
ment materials.These will include:
Project logo
Project overview and introductory descriptions
Project Frequently Asked Questions (FAQ)
Project timeline and milestone opportunities for public input
Formats, message and timing of press releases
Online survey
An online survey will provide an important baseline of driving,
walking, transit use and cycling behavior and preferences along
the different corridors. The sur-
vey results can be incorporated
into an active transportation
performance monitoring re-
port that can serve as a promo-
tional piece oriented towards
elected officials, city staff and
community members for fu-
ture funding and implementa-
tion. The survey can be hosted
on the city- hosted, project
website. Our experience has
shown that these online meth-
ods are efficient ways to gather
relevant information because
they allow those who cannot
attend the public workshops or
are hesitant to speak in public
to voice their concerns.
share
"
t
play!
>s �
K
Branded outreach materials cre
ed by KTU +A for the City of Chin
Bicycle and Pedestrian Master
at-
o
an
KTU +A, in association with SAAS and in coordination with the city,
will produce and print up to 5,000 flyers and 100 posters publiciz-
ing the charrette for community -wide distribution. Flyers will also
be produced in Spanish to reach predominantly Spanish- speaking
households.The KTU +A team, with SAAS support, would take care
to create culturally appropriate flyers that would be relevant for
the Spanish speaking communities in Santa Ana.
Examples of these Flyers could be postcard sized handouts that
team members can hand out at events leading up the charrette.
SAAS conducts Thursday Night bike rides and other weekly events
where continuous distribution can occur. This also allows for a
good geographic distribution since these bike rides and events
occur in different parts of the city.
Task 23: Distribute Outreach Material
The city, KTU +A, SAAS, local businesses, and religious and service
organizations will distribute flyers and information about the
charrette through their communication networks. Elementary
and middle /junior high schools nearthe study area will be asked
to send Flyers home with their students. Community -based and
Central Santa Ana Complete Streets Plan RFP fo.:15 -067 251-14
Understanding of Need
faith -based organizations will be asked to distribute flyers and
publicize the events through their networks. The city will post
information on the city website about the design charrette events.
Collectively, SAAS nonprofit partners serve approximately 12,000
community members annually. While most of SAAS partners work
is concentrated in Santa Ana, their work reaches all of Orange
County.-The SAAS coalition has numerous valued partnerships
with Santa Ana stakeholders in the education, health, housing,
public safety, economic, and transportation sector, including
businesses, schools, nonprofit, faith based entities, government
officials and agencies such as:
Santa Ana's Building Healthy Communities Initiative,The Califor-
nia Endowment
El Centro Cultural de Mexico
Alliance for a Health Orange County
Orange County Health Care Agency
Santa Ana Police Department
City of Santa Ana Community Development Block Grant
Orange County Bicycle Coalition
Orange County Wheelmen
Santa Ana Unified School District
St. Joseph's Health Network
C & C Development
Edison International
Outreach efforts will include distributing flyers during meetings,
community events, resource fairs and workshops that are already
connecting with community or programmed within.
Task2.4: Media Outreach
KPA will lead this effort with assistance from SAAS and will
produce announcements and press releases to be distributed to
local media. Information on the project will be included in the city
newsletter as well as in newsletters issued by council members.
Information will also be broadcast on the city's cable channel.
The team intends to use social media, but is also cognizant of its
impact for residents and organizations with limited online capabil-
ities.To supplement using the city's website resources and NIXEL
database, the KTU +A team will utilize its own resources and social
media presence, especially SAAS'numerous platforms to inform
the public of upcoming events and review materials.
Task 2.5: Advisory Group Meeting #2
The KTU +A team will conduct the second Advisory Group Meet-
ing, which will be held approximately one month before the Com-
munity Design Charrette, to assist with outreach.This meeting will
entail the details of the charrette such as date, time, location and
schedule of activities. A discussion of" lessons learned "from the
Downtown Complete Streets Plan's outreach efforts can also be
conducted to initiate additional activities and outreach methods.
At this time, the team will get final input from the advisory group
and Identify volunteers who can help facilitate the workshop
activities and conduct additional outreach with their constituents.
Task Deliverables
Agenda, Participants List, Meeting Notes, Copies of Outreach Mate-
rials, List ofAgencies, Organizations Distributing Outreach Material,
Press Releases, NewsletterArticies, Media List, Agenda, Participant List,
Meeting Notes
Task 3: Community Design Charrettes
The KTU +A team will organize a three to five day design char -
rette.The purpose of the charrette will be to work with residents,
businesses and other key stakeholders to develop a commu-
nity- driven plan for improving access and mobility on the five
corridors and selected connectors. The charrette will Include a
variety of activities to engage residents in the planning process.
Task 3.1 outlines a few activities that can be further discussed in
the Advisory Group Meetings.The intent of these activities is to
develop planning and design recommendations that can help
"complete "the study area. Based from experience from Down-
town Complete Streets Plan charrette, we have also included two
alternate charrette schedules that can be explored further with
the Advisory Group.
Task 3.1: Community Design Charrette
The draft schedule of activities for the multi -day charrette will
include:
Tour the study with staff and Advisory Group members
A tour of the study area will take place with city staff and Advisory
Group members. Handouts with basic corridor and study area in-
formation will be available for participants to take notes and facil-
itate ideas. Information on these handouts may include collisions,
road geometry, land use and demographics. Since the corridors
are not always connected, the KTU +A team will work with the city
Central Santa Ana Complete Streets Plan RFP No.: 15-067 251 -15 12
and Advisory Group on the best method to tour these corridors,
either by bicycling, walking or bus.
With the pre - charrette visit already having been conducted
by this time, this event could be used to tour the connectors if
pre - selected by the Advisory Group.
Hold 2 -3 stakeholder group meetings
The intent of these meetings will be to discuss the project and
listen to the stakeholders about their issues and concerns for the
five corridors.These 2 -3 meetings can combine 1 -2 corridors to
expedite the discussion since some of these corridors connect
with each other. Specific questions will be developed In advance
and distributed to the participants prior to the meeting, so review
and further detailed discussions can take place within these meet -
ings.This will allow the project team to get focused input from key
individuals, active organizations and other interested parties. KPA
will document the stakeholder meetings and prepare a summary.
Central Santa Ana Complete Street
An option is to rent wheelchairs to experience some of the cor-
ridor challenges from a disabled person's point -of -view. Specific
locations can be identified prior to the walk audits to utilize this
approach.
Opening Community Workshop
The first day of the charrette will be an opening community
workshop in the evening with visioning and values exercises. The
intent of this workshop is to introduce the project and gather
input from residents that can't attend the following charrette days.
The following are examples that can be explored for this event:
Project overview presentation which will include how other
cities and Downtown Santa Ana have implemented complete
street changes. An effort will be made to identify streets that
have similar characteristics and challenges as those identified in
this project.
Table exercises to gather general issues, concerns and oppor-
tunities will also be available.These exercises will be simple, yet
interactive and will focus on the issues and opportunities for
each corridor and potential connecting corridors.
Since this opening workshop may have an open house feel, and
participants may have only a short amount of time to spend at
the workshop, the KTU +A team will provide every opportunity
to provide materials and an overview of topics discussed prior
to their attendance. Options include stations showing a series of
videos about complete streets; a running overview of the pre-
sentation; infographics; online survey; static informative boards
and digital maps; as well as child care and kids activities.
Community Design Charrette
In the following days, the KTU +A team will hold a series of com-
munity workshop activities with table and interactive exercises
identifying preferred complete street treatments and designs. Ini-
tially the exercises will identify overall issues and concerns along
the corridors. The discussion will then focus on more specific lo-
cations of concern, and finally on design treatments and improve-
ments. Consensus on the priorities and designs will be imperative
to garner public support for these improvements for the team to
refine the designs and produce cost estimates.
Continuing with the theme of Interactive large table maps from
the previous evening workshop, new table maps, possibly more
than one for each corridor, will be available for issues and con-
cerns and design recommendations.
While the Downtown Complete Streets Plan was successful with
interactive exercises, wrap -ups and recaps, there was a lack of
technology that participants of all ages could relate too. KTU +A
will bring a new set of interactive tools for both summarizing
comments, previous days efforts, and stimulating ideas and de-
signs for the recommendations phases.
40111-16
13
101ITTA M F f "f
One tool the team plans to use is a CIS and Google Map based
tool to expedite the summary of comments collected both
geographically and statistically. This will allow new participants to
see where the majority
of the comments are
located and what they
are. Seeing the summary
will help provide the
background information
forthe next exercises.This
"heat map'of issues can
be delineated by issue
type (safety, amenities,
missing facility) or facility
type (pedestrian, transit,
bicycle or vehicle).
Another tool that will resonate with participants of all ages is our
Complete Street Interactive Toolkit. This is simply a set of magnets
with complete street elements that will be available at all exercise
tables to experiment with design options. The KTU +A team has
seen success with
this tool to provide
V"
visuals to reimag-
ine their street. An
added benefit is
N
that these elements
are scaled to best ('
practice dimensions
and can be used In _
a setting where wi -fi
or other online capa-
bilities are limited.
Online and hard copy surveys will also be available to capture
additional comments from all participants who have more to say
In coordination with the city and Advisory Group, the Low Stress
Routes previously analyzed can either be presented as possible
connecting corridors and voted on by participants, or developed
through the charrette process. By having a set of pre - selected
connecting corridors, the KTU +A team can prepare the materials
for these connectors in advance along with the five main corridors
for design recommendations, This will also assist in expediting
the design process by conducting field work on these Low Stress
Routes so they will be ready for public Input and on -site design
development. As with previous branding methods, the team will
encourage participants to "brand "or develop themes for these
connections.
The five corridors each face specific challenges but have various
opportunities for improvement through design. Portraying the
challenges and opportunities of corridors as well as initiating
discussions can be difficult. One method proven successful in
the Downtown Complete Streets Plan was the branding of each
corridor either by a play on the street name or the predominant
treatment recommended. As an example, below are some possi-
ble themes that walking /biking tours could help capitalize on:
Raiff Street — "Art on Raitt" "Less Wait on Raitt"
Sth Street — "Enliven 5th", "Connecting the 5th"
Bishop Street — "Bringing out the Neighborhood"
Orange Street — "Orange You Walking ?"
St, Andrews Place- "Connecting to Andrew "or "Placemaking on
St Andrews'
Orange Street - Wide streets through residential neighborhoods
Enhanced pedestrian facilities exist such as curb
extensions and pedestrian crossings
Central Santa Ana Complete Streets Plan RFP No.: 15-067 251-17 14
1
1 ( � � ' " k
`�R
SAAS regularly leads bike rides throughout the city and will bean
integral part of this task so there is enough staff to lead the multi-
ple walk and bike audits going on at the same time.
SAAS was instrumental in achieving strong attendance at the
Downtown Complete Streets charrette, and will be a valuable
asset for this project. KTU +A has a history of conducting these
events with great success by including interactive public Input
elements, such as complete street tools for street design, real -time
comment mapping, 3D modeling, and surveys. While these tools
and table exercises are used for public engagement and input,
other activities will be explored to entice more participants to cre-
ate a truly interactive event. The KTU +A team will also tap into the
successes of tactical urbanism and open street events, including
Santa Ana's own SOMOS event.The SOMOS event could also be
used a preliminary outreach event to announce the upcoming
charrette.
Activities planned for the Community Design Charrette can
include:
Catering for meeting by local co- operative food vendors
Protected Bike Lane demonstrations, i.e. "Pop -Up" Lanes
Obtaining giveaways and raffle prizes from community partners
Activities and child care during community charrettes
Documentation of community charrettes, i.e. photography and/
or video
Bike valet by SAAS Partners
Depending on the location of the charrette, the KTU +A team can
also include a parklet design activity for youth and residents.
KTU +A Cycle Track demonstration on University Avenue, San Diego
On -Site Production of Design Recommendations and Graphics
The KTU +A team has the capabilities to spend several days on site
in intense production developing recommendations and illustra-
tive graphics. By having staff experienced In multiple technical
tools such as GIS, Autocad, SketchUp, Streetmix, ESRI CityEngine,
Illustrator, Photoshop and InDesign, along with complete street
design and facilitation experience, the team will be able to bring
these tools and efficiency and flexibility to the project, particularly
for on -site production. By using the Complete Street Interactive
Toolkit, it will help expedite the design process since participants
will be able to visually see, and therefore come to a consensus,
on a preferred design. KOA will assist in design development
and provide engineering oversight for pedestrian and bicycling
treatments with KTU +A landscape architects providing aesthetic
treatments such as stormwater retention, urban forestry and other
urban design elements.The work produced through this effort
will be included in a presentation at the final closing workshop.
KTU +A develops these renderings with cost estimates in mind
and have streamlined this process through simple CAD /GIS layer-
ing conventions. It is possible that rough costs could be devel-
oped on -site to present at the closing workshop as well.
Alternative Charrette Schedule #1
One possible alternative is to conduct the charrette on consecu-
tive 2 -3 days, spend one day with City staff to refine the designs,
and then return a week later to present the designs to the public.
This week would allow the team the chance produce refined
materials to present back to the public. This schedule was used for
the Downtown Complete Streets Plan and included a voting ex-
ercise that narrowed down the corridors for further development.
For this project, the final workshop will be a platform for additional
comments and design refinements.
Central Santa Ana Complete Streets Plan RFP No., 15-067 251-18 1s
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Alternative Charrette Schedule #1
One possible alternative is to conduct the charrette on consecu-
tive 2 -3 days, spend one day with City staff to refine the designs,
and then return a week later to present the designs to the public.
This week would allow the team the chance produce refined
materials to present back to the public. This schedule was used for
the Downtown Complete Streets Plan and included a voting ex-
ercise that narrowed down the corridors for further development.
For this project, the final workshop will be a platform for additional
comments and design refinements.
Central Santa Ana Complete Streets Plan RFP No., 15-067 251-18 1s
, 1 =r
Alternative Charrette Schedule #2
Another alternative is to hold two separate charrettes based on
the locations of the corridors. For example, the 5th Street and Raitt
Street corridors, along with connecting corridors, can be held one
week, then Bishop Street, St. Andrews Place and Orange Avenue
another week. The overall charrette schedules can be very similar
with tours, exercises, on -site production and activities.
For all charrette schedule alternatives, the closing workshop will
be a platform for additional comments and design refinements. As
with all other charrette activities and schedule, these options can
be vetted through the Advisory Group,
Closing Workshop Presentation
The closing workshop presentation will consist of draft recom-
mendations to the community for feedback, comments and guid-
ance.This could be a combination of plotted maps or through a
Powerpoint presentation.
Task 3 Deliverables
Sign -up Sheets from all public events, Results of Exercises, Digital
Presentations, Photographs of Design Table Maps and Events
Task 4: Draft and Final Plan
Task 4.1: Plan Outline
After the final charrette, the KTU +A team will prepare an outline of
the plan and a list of any additional questions, concerns or critical
issues that might have emerged during or after the charrette.
These documents will be circulated to selected stakeholders
including city and school district staff, and the Advisory Group for
comment.
Task 4.2: Advisory Group Meeting #3
Approximately two weeks after circulating the outline and list of
pending issues, the KTU +A team will conduct the third, and last,
Advisory Group Meeting to discuss the outline, resolve any out-
standing issues that might still be pending and review proposed
concepts. At this meeting, KTU +A may present a series of short
videos of the final designs incorporated with Google Street View,
maps or other media. This technique is a great way to visually
navigate through the different recommended projects. This also
allows the city to present the projects to the general public and
city officials in a creative and visually appealing way.
Task 43: Administrative Draft Plan
The KTU +A team will prepare and circulate an administrative draft
plan for review by city staff and members of the Advisory Group.
The plan will include recommendations to improve conditions for
all modes within the five study corridors and connecting corridors.
The plan will include conceptual designs in plan view, section
Sample report page from Downtown Santa Ana Complete Streets Plan
and 3D models and development standards for Improved road
safety and operations, pedestrian, bicycle and transit facilities, and
enhanced streetscapes. Special attention will be given to streets
that are used by children to access schools.
To assist with future implementation, the plan will include detailed
cost estimates of the recommendations.The plan will utilize
KTU +A's cost estimation tool, along with the city's and KONs latest
estimates.The plan will also contain a record of the charrette
process, project prioritization, and potential funding sources and
complete street guidelines.
Task 4.4: Draft Plan Comments
The KTU +A team will circulate the draft plan to city and school
district staff, and the Advisory Group for feedback. City staff will
collect and review all comments and provide a comprehensive set
of comments to the KTU +A team.
Task 4.5: Final Plan
The KTU +A team will finalize the plan. Similar to the Downtown
Complete Streets Plan, the plan will be visually appealing, easy
to read and informative. KTU +A will ensure that the Santa Ana
Central Complete Streets Plan will be another award - winning plan
that continues city's efforts to make their streets safe for all users.
Task 4.6: Present Plan to Policymakers
Once the final plan is completed, the KTU +A team will present the
plan to the Environmental and Traffic Advisory Committee and to
the City Planning Commission,
Task 4 Deliverables
Plan Outline, Meeting Notes, Draft Complete Streets Plan, Comments,
Final Complete Streets Plan, Digital Presentation, Meeting Notes
Central Santa Ana Complete Streets Plan 2FPNo,:15 -067 25I -19 16
IT= IT-To .
1"; 1 13 ' F'. rW IS 1 ;i1
Getting citizens to participate in public outreach activities
Providing the ability for the public to give substantial input should
be an integral part of every project. However, we have found that
it can be difficult to convince citizens to attend public meet-
ngs, especially if there is no looming controversy to attract their
attention. With that concern in mind, we reached out to SAAS to
be part of our team to provide grassroots outreach throughout
Central Santa Ana, and if needed, city wide. Among the meth-
ods employed to boost attendance is to provide food and prize
giveaways (all supplied by sponsors), activities for kids, child care
and valet bicycle parking. We will work with the city to actively
promote the event through a number of channels, including
social media such as Facebook and Twitter, as well as local media
outlets and SAAS'network or organizations.
Improving neighborhood connectivity
Well connected non - motorized transportation facilities like bicycle
paths and lanes need to be presented as a way to provide mo-
bility choices for all, notjust drivers, and notjust as a recreational
asset.
While two of the study area corridors are disconnected from each
other and the design within them may improve their segments
respectively, the connections to each other will bejust as import-
ant.These five corridors will form the backbone of the project,
however the connections between them will be important for a
complete network between schools, parks, downtown and the
Santa Ana River and Maple Street trails. We look to employ both
technical and simple tools to help identify these streets for further
public input and design.
� t r r !.
The proposed costs and this technical approach accomplishes all
aspects of the required scope of work as listed in the RFP. In many
cases, we have exceeded the scope of work by offering various
value added elements in our approach that are fully Included in
the attached costs. These include:
Use of interactive mapping and Complete Street toolkit as
consensus building tools
Use of 3D visualization tools Including animations, photo -simu-
lations and 3D cross sections
Production ofwalktime and biketime analysis
Bicycle and Pedestrian Comfort Level/Traffic Stress Model
Bicycle- Pedestrian Counts
Development of an online survey tool
Inclusion of public art, wayfinding, placemaking, urban forest-
ry and stormwater retention as part of all proposed mobility
solutions
Proposed Schedule
Central Santa Ana Complete Streets Plan RFP No: 15-067 251-20 17
ycnard 3
FEE SCHEDULE
251 -21
Cost Estimate
Percent of Total:
79.7%
KTU
+A
Total Labor:
KTWA $1fi4,5fi0
KPA
KOA $400d0 BAAS $20,080
KOA
59,1%
SAAS
173% 7.2%
GRAND TOTAL TRAVEL & MATERIALS $18,fi00
$
= -
-
-
s -
Central Santa Ana Complete
GRAND TOTAL LABOR+ MATERIALS $297000
Streets Plan
k
s.�
gn
va
w
`a6
e
"s
o
5170
$120
$110
$199
$166
$186 $166
$136
8106 5125
$100
540
PI
Task
7.1
72
I Project Management
Project Kick0HMeetinQ
Proiect Co ordination
fi
6
fi0
12
40
i6
12
6
16
fi
_ 8
50
1.3
14
Assemble Ativisoy Groff_ _ _
Collect Datacn Existing Conditions
_
2_
2 'Ij'
_6 _
76 35
6
12
40_
24
8
10
34
727
1.5
_
Pre are Base Maps__
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2
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e .._._.
___
,..__.._..
_ _ _
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_.._��_.
0
26
1.6
Pre- Chaaefle Visit
_
8
8
32� 16
8
8
8
36
124
Deliveables: Meeting Notes, Monthly Meeting Notes, List of Advisory Gm
Meetings
List of Planning
and Existing Conditions
Dada
Base Uses.
Meetings
and Field
Nofes, Digital Photographs
Sub -total Hour S
54
80
100 �_ 75_
26
18
8
12
54 40
24
112
619
Sub -total Costs
_
$9,760
$9,600
$11,6601 $7,500
$4,290
_
$5,480
$1,320
$1,620
59,990 $6,006
$2,400
$4,480
Travel and Material Costs
E1,600
$0
BikelPed Counts
$5,500
$0
E7,100
Task 2, Outreach and Publicity
KTWA
KPA
KOA
SAAS
$37,940
'
` 7,39:
$72,500
'Avisaiy
Gmup,Meeting
.1a
22_.3
-
Pre are Outreach Plan
�� 4 0
8
_16
0
44
.2
Prouce Outreach Materials
? 44
L
12
58
___.-
t t Material
- -__
2
f6-
8
76
168
MediOutr acreach
B0
® -
40'
- ®12
5
Adviso Gmu Meetin#2
B _ -8.. _ 76
_
8
y
fi
6
68
Deliveables: Agenda, Pamci ants List, Meeting Nofes, Comes of Outreach
Materials, List ofA er ies, Organizations
Distributing Outreach Material,
Press
Releases, NewslederAdiclas,
Media list, Arcane,
Padici ant List
Sub -total Hours
16
24 104
0
24 18
32
28
12
0
0
156
414
Sub total Costs
$2,720
$2,080 11,440
$0
$3,960 $3,510
_
$5,280
_ _
$3,760
$2,220
$0
_
$0
_
T $6,240
E3,000
$0
$200
$1,000
$4,200
Travel and Material Costs
KTU+A
77040
KPA
6,530-
KOA
:.
SAAS
$82,050
Design Charrettes
Communi Oesi nChanette
0
J.1
Tourthe study_withsteff and AdvisoyjGrouLrembers
___
_ 8
___ _
8
_24L.
__
-12- _,
_
10
78
_
Hold 2- 3stakeholderyroupmeetin s 60120 minutes each
Conduct walkingand bikin0audils _
8
_ 8
8
_ 16
24
8___
B
_
_ _
_
_ 12
4.
44
88
Hold opening community workshop in the evening with visioning and
values exercises; including a presentation an how other similar allies
8
8
24
8
6
6
6
24
90
have implemented complete street changes, and community design
Hold a community workshop with table exercises identifying preferred
18
16
^�
48
16
70
6
18 10
60
210
complete street Vestments and design+
Spend several days on site in intense production developing
12
16
60
16
8
16 16
16
40
200
recommendations and illustrative graphics
Closing workshop presentation of draft recommendations to the
8
8
24
8
8
6
12
76
community for feedback, comments and guidance
Deliverables: Ssgna p Sheets from all public events, Results of Exeroises, Digital Presentations,
Ph of ohs
of DesinTa6le
Msea and Events
Sub -total Hours 60 72 220
64
62
0
12
0
6d 32
78
182
1
704
Sub -total Costs $10200 $8,640 324 %Or
$6,400
$70,230
_11-4
$1,980
$0
$11,840 $4,000
$1,600
$7,280
Travel and Material Costs
1 $5,300
EO
$500
$1,500
$7300
KTU+A
§49,440
KPA.'
2,2 0.'
KOA
SAAS 7,20
86370
:., Draft
4.1 'Plan Critics
2
8 8
10
- ®.
28
_ .- ._..�_ ®_.____._�._���� ®__
4.2 Ativisc�y Grp Meeting p3 ^.�
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6
_._�.
-_
. - -.
__
____ 72_ _
42
4.3 Administrative Draft Plan
6
40 128
40
24
12
312
d,4 Draft Plan Comments
is 82
16
_.ev.._.._-
_8
4
126
d,5 Final Plan
4
_
0 72
16
.__
_._.._
10
110
4.6 Present Planto Policmakers
24
e�
24 0
16
4
68
Deliveables: Plan Outline, Ml Nodes, Draft Complete Street Plans, Comments,
Final
Complete
Street Plan, Di ital
Presenfa"m
Meeting
Nodes
Sub -total Hansel 42 702 296
�n.
82
26
0
0
40 24
52
fi86
_
Sub -total Costs $7,140 $72,2401832,560
�...- _.- '._e.e.�._�
$8,200
$8290
$0
$0 $0
$2,590
$0000 $2,400
_
$2,080
$0
SO
SO
§0
0
Travel and Material Costs
KTWA
§fi0,140
KPA 0.
KOA
SAAS ,0
77500
GRAND TOl
Grand Total Hours per Staff 172 278 72fi
221
138 46 52 40
144_i_ 120 64 __
502 0 _
_ 502,909
_
%of Total Contract Effort in HOUrs 0% 0% 0%
_
0%
_ _ _
0% 0% 0% _ 0%
0% i 0% 0%
0% 0%
100%
Y _
Total Travel & Material Costs: KTUAl
$9,900
KPAI $0 KOAI $6,20 1 SAASI 52,500 1 $42,424
Percent of Total:
79.7%
uu%
46,9nn zu ilk
Total Labor:
KTWA $1fi4,5fi0
KPA $45720
KOA $400d0 BAAS $20,080
Percent of Total:
59,1%
16,4%
173% 7.2%
GRAND TOTAL TRAVEL & MATERIALS $18,fi00
GRANDTOTALLABOR E278,400
GRAND TOTAL LABOR+ MATERIALS $297000
251 -22
EXHIBIT C
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy #
relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers,
employees, agents, volunteers and representatives are named as additional insureds ( "additional
insureds ") with regard to liability and defense of suits arising from the operations and uses performed
by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on behalf
of the named insured, such insurance as is afforded by this policy is primary and is not additional to or
contributing with any other insurance carried by or for the benefit of the additional insureds.
3. This insurance applies separately to each insured against whom claim is made or suit is
brought except with respect to the company's limits of liability. The inclusion of any person or
organization as an insured shall not affect any right which such person or organization would have as a
claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been given to the
City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement effective.)
Effective this endorsement form as a part of
Policy #
Issued to
Named Insured
Countersigned by
Authorized Representative
251 -23
251 -24