HomeMy WebLinkAbout2015-08-18 RegularMINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA, CALIFORNIA
CALLED TO ORDER
ATTENDANCE
PLEDGE OF ALLEGIANCE
INVOCATION
AUGUST 18, 2015
REGULAR OPEN MEETING
COUNCIL CHAMBER
60 CIVIC CENTER PLAZA
SANTA ANA, CA
5:16 P.M.
COUNCILMEMBERS Present:
MIGUEL A. PULIDO, Mayor (5:21 p.m.)
VINCENT F. SARMIENTO, Mayor Pro Tern
ANGELICA AMEZCUA
P. DAVID BENAVIDES
MICHELE MARTINEZ
ROMAN A. REYNA
COUNCILMEMBERS Absent:
SAL TINAJERO
STAFF Present:
DAVID CAVAZOS, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
MAYOR PULIDO
CURTIS SMITH, CHAPLAIN
PUBLIC COMMENT
• Alfredo Amezcua, thanked the City Council for favorable budget forecast and discussion of
programs and services with surplus funds.
• Francine Harris, member of the Santa Ana Senior Club, requested funds for Birch Park
preservation including installation of a wrought iron fence and restroom improvements.
• Darrell White, resident of Riverview Neighborhood Association, requested approval of
deferred maintenance improvements at Riverview Park in excess of $1 million.
• Chris Schmidt, requested consideration for increased staffing at City Hall.
• Cesar Plascencia, representing Santiago Little League, commented on vast uses of City
parks including soccer and church events; supports improvements.
CITY COUNCIL MINUTES 1 AUGUST 18, 2015
CONSENT CALENDAR ITEMS
MOTION: Approve staff recommendations on Agenda Items 20A through 20C.
MOTION: Sarmiento SECOND: Reyna
VOTE: AYES: Amezcua, Benavides, Pulido, Martinez, Reyna,
Sarmiento (6)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Tinajero (1)
MISCELLANEOUS ADMINISTRATION
19A. EXCUSED ABSENCES — Clerk of the Council Office
MOTION: Excuse the absence of Councilmember Tinajero from the
August 18, 2015 City Council Meeting.
MOTION: Reyna
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
APPROPRIATION ADJUSTMENTS
SECOND: Amezcua
Amezcua, Benavides,
Reyna, Sarmiento (6)
None (0)
None (0)
Tinajero (1)
Pulido, Martinez,
20A. APPROPRIATION ADJUSTMENT AND AGREEMENT WITH RANCHO
SANTIAGO COMMUNITY COLLEGE DISTRICT FOR REIMBURSEMENT OF A
LAND CONVERSION EVALUATION CRITERIA STUDY (STRATEGIC PLAN
NO. 5, 4A) - Parks, Recreation and Community Services Agency
MOTION:
1. AGMT NO. 2015-182 - Authorize the City Manager and Clerk of the
Council to execute an agreement with Rancho Santiago Community
CITY COUNCIL MINUTES 2 AUGUST 18, 2015
College District in an amount of $334,000, for a term to expire when the
City is fully reimbursed for the expenses or mutually agreed upon by
both parties, subject to non -substantive changes approved by the City
Manager and City Attorney.
2. Approve an appropriation adjustment. (Requires five affirmative votes)
APPROPRIATION ADJUSTMENT NO. 2015-018 - Recognizing funds in the
amount of $334,000 in the Recreation/Community Services Acquisition and
Development revenue account and appropriating the same amount to the
Recreation/Community Services Acquisition and Development expenditure
accounts.
20B. APPROPRIATION ADJUSTMENT ACCEPTING EDWARD BYRNE MEMORIAL
JUSTICE ASSISTANCE GRANT FUNDS {STRATEGIC PLAN NO. 1, 3B) -
Police Department
MOTION: Approve an appropriation adjustment. (Requires five affirmative
votes)
APPROPRIATION ADJUSTMENT NO. 2016-022 Recognizing supplemental
Edward Byrne Memorial Justice Assistance Grant funding for the following fiscal
year(s) 2011-2012-$12,687, 2012-2013-$11,543, and 2013-2014-$11,358;
totaling $35,588 into the Byrne Justice Assistance revenue account and
appropriate same to expenditure account.
20C. INCREASE CONTINGENCY AND APPROPRIATION ADJUSTMENTS FOR
GRAND AVENUE ROADWAY AND STORM DRAIN IMPROVEMENTS
PROJECT (PROJECT NOS. 081732 and 126604) (STRATEGIC PLAN NOS. 6,
1 B, 1C, 1G) - Public Works Agency
MOTION:
1. Increase the contingency for construction of the Grand Avenue
Roadway and Storm Drain Improvements from First Street to Fourth
Street by $250,000, which increases the total estimated construction
delivery to $4,183,432.39.
2. Approve an appropriation adjustment. (Requires five affirmative votes)
APPROPRIATION ADJUSTMENT NO. 2016-021 - Recognize expense
reimbursement from Southern California Edison in the amount of $42,961.27
into the Measure M Street Construction revenue account and appropriate the
funds in the Measure M2 Local Fairshare expenditure account.
3. Approve an appropriation adjustment. (Requires five affirmative votes)
CITY COUNCIL MINUTES 3 AUGUST 18, 2015
APPROPRIATION ADJUSTMENT NO. 2016-021 - Appropriate $50,000 from
the Public Works Storm Drain Construction revenue account to the Public
Works Storm Drain Construction expenditure account.
BUSINESS CALENDAR ITEMS
RESOLUTIONS
55A. RESOLUTION, APPROPRIATION ADJUSTMENT, AND SUBGRANT
AGREEMENT ACCEPTING FEDERAL WORKFORCE INNOVATION AND
OPPORTUNITY ACT TITLE I FUNDS FOR PROGRAM YEAR 2015-2016
{STRATEGIC PLAN NO 2, 4) - Community Development Agency
MOTION:
1. Adopt a resolution.
RESOLUTION NO. 2015-048 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR
DESIGNEE TO EXECUTE A SUBGRANT AGREEMENT AND ALL
NECESSARY DOCUMENTS TO RECEIVE FUNDS FOR THE
WORKFORCE INNOVATION AND OPPORTUNITY ACT WITH THE STATE
OF CALIFORNIA, WORKFORCE SERVICES DIVISION, THROUGH
PROGRAM YEAR 2018
2. AGMT NO. 2015-183- Authorize the City Manager and Clerk of the
Council to execute the sub -grant agreement and all necessary
documents with the State of California Employment Development
Department, for a period from April 1, 2015 to June 30, 2017, for an
amount of $1,136,469.00.
3. Approve an appropriation adjustment. (Requires five affirmative votes)
APPROPRIATION ADJUSTMENT NO. 2016-019 - Recognizing an additional
$13,554 of Workforce Innovation and Opportunity Act Youth funds in the
revenue account and appropriating the same in expenditure accounts.
MOTION: Martinez
VOTE: AYES:
NOES
SECOND: Reyna
Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento (6)
None (0)
CITY COUNCIL MINUTES 4 AUGUST 18, 2015
ABSTAIN
ABSENT:
None (0)
Tinajero (1)
55B. RESOLUTION AUTHORIZING EXECUTION OF CERTAIN DOCUMENTS
REQUIRED BY THE CALIFORNIA BOARD OF EQUALIZATION TO COLLECT
THE CITY'S UTILITY USERS' TAX ON PREPAID WIRELESS SERVICE
(STRATEGIC PLAN NO. 4, 3A) — Finance and Management Services Agency
MOTION:
1. Adopt a resolution.
RESOLUTION NO. 2015-049 - A RESOLUTION OF THE CITY OF SANTA
ANA AUTHORIZING THE CITY MANAGER AND THE CITY ATTORNEY TO
EXECUTE CERTAIN DOCUMENTS REQUIRED BY THE CALIFORNIA
BOARD OF EQUALIZATION TO COLLECT THE CITY'S UTILITY USERS'
TAX ON PREPAID WIRELESS SERVICE
2. AGMT NO. 2015-184 - Authorize the City Manager and Clerk of the
Council to execute a Local Charge Agreement with the California Board
of Equalization, subject to non -substantive changes approved by the
City Manager and City Attorney.
3. Authorize the City Attorney and Clerk of the Council to execute an
accompanying certification statement required by the California Board
of Equalization, subject to non -substantive changes approved by the
City Manager and City Attorney.
MOTION: Amezcua
VOTE: AYES:
NOES:
ABSTAIN
ABSENT:
SECOND: Sarmiento
Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento (6)
None (0)
None (0)
Tinajero (1)
CITY COUNCIL MINUTES 5 AUGUST 18, 2015
ADMINISTRATIVE MATTERS
60A. COUNCIL RETREAT — City Manager's Office
Primary goal is to discuss and obtain consensus on City Council priorities. An
overview of the Charter requirements for unencumbered revenue and savings
will be provided — i.e. 2/3 Council majority requirement.
TOPIC
1. Surplus Determination Process
2. Schedule for Allocations
3. Review of Individual
Councilmember Priorities
4. Overview of Deferred Maintenance,
Capital Improvement and Vehicle
Replacement Needs
5. Technology Study/Needs — Budget
Options
6. General Plan — Branding /Metro
East Planning
7. Roundtable — Discussion of
Priorities
Presenter
• David Cavazos, City Manager
• Francisco Gutierrez, Exec. Dir.,
Finance & Mgmt. Services
• Jorge Garcia, Sr. Management
Assistant, City Manager's Office
• Gerardo Mouet, Exec, Dir., Rec.,
Parks & Comm. Services;
• Fred Mousavipour, Exec. Dir.,
Public Works;
• Francisco Gutierrez, Exec. Dir.,
Finance & Mgmt. Services
• Robert Cortez, Special Assistant
to the City Manager;
• Roy Hernandez, President, Third
Wave Corp.
• Hassan Haghani, Exec. Dir.,
Planning & Building;
• Kelly Reenders, Exec. Dir.,
Community Development
• City Council
CITY COUNCIL MINUTES 6 AUGUST 18, 2015
PURPOSE
• Primary goal is to discuss and obtain consensus on City
Council Priorities.
• An overview of the Charter Requirements for
unencumbered revenue and savings will be provided.
2
AGENDA
Surplus Deterrninotion Process
David Cavazos
5 min
Schedule far Allocations
Francisco Gutierrez
2min
Review of Individual Councilmember Priorities
Jorge Garda
7min
Overview of Deferred Maintenance, Capital
Fred Mousavipour
25 min
Improvement and Vehicle Replacement
Gerardo Mouet
Francisco Gutierrez
Needs Technology Study/Needs - Budget Options
Robert Cortez
10min
Roy Hernandez
General Plan -Branding Needs / Metro East
Hassan Haghani
10 min
Planning
Kelly Reenders
Roundtable -City Councll Discusslon of PdoMles
Mayorand City Council
30-60 min
3
THANK YOU
• Thank you Mayor & Councilmembers for your faith and
confidence in the City's management team & City
employees
• Thank you for your leadership & for believing in a positive
outlook for the Cityl
4
CITY COUNCIL MINUTES 7 AUGUST 18, 2015
_ David Cavazos
'ti City Manager
s
GENERAL FUND FORECAST
mber 2013
n.�
olN Wr• W+e Wn �iN W✓
POSITIVE CHANGES
• The modernization of the Utility User's Tax ordinance passed
with 75% of approval
— Solidified our 4'h largest General Fund revenue source
• In fact, all of our top 6 revenues have increased by an
average of 8.8% over the last 3 years
• By achieving our reserve level of 20% ($45.3M), we saved
millions of dollars ($10.5M) in refinancing costs
We solved our jail deficit by negotiating an increase in the
per diem rate from $80 to $105 (approximately a 31%
increase in the per diem rate)
CITY COUNCIL MINUTES 8 AUGUST 18, 2015
POSITIVE CHANGES
• Established a culture of innovation and efficiency and
stipulated a 1% "Innovation 85 Efficiency" saving across the
board
- Equates to approximately $1.4M annual General Fund savings
• Added a total of approximately $20M to our General Fund
budget since FY 13-14
• Achieve a combined total of approximately $25M in surplus
over the last two fiscal years. This year's surplus estimated to
be at least $1 OM
• Result:
B
GENERAL FUND REVISED FORECAST
�-,bivary ;4U14
+-Revenues +Expendltures
sus
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j Sass
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* Cuaent Projected Year -End Revenue-FY 14/15 9
FY 13-14 SURPLUS ALLOCATION
VARIANCE
ACYUALS
Total Revenues $ 205,741,000 $ 211,499,355
Total Expenditures $ 205,741,000 $ 197,715,980 s s 5
Final surplus amount: $13,783,375.
Highlights:
1) Achieved the 2D%Genmol Fund Reserve Level or$10.5M
2) Assigned to poulecf,41.960.000:
ai General Plan (including 20-yr v6sion Plan & Zoning Ordinance)-$750.000
b) Community Development Block Grant (General Fund Assistance)4340.000
c) I.T. Assessment & Relocation4320.000
d) Council Chambers & 8'h Floor Improvements4300,000
e) Economic Development Plan4250,000
la
CITY COUNCIL MINUTES 9 AUGUST 18, 2015
CONTINUED ACCOMPLISHMENTS
Top 6 Revenue Sources continue to experience positive growth
• Continued to maintain the 20%General Fund reserve/economic uncertainty
level at $45.3M
• Made significant progress in several areas of the Strategic Plan-$3.OM in
funding
• Obtained over $14.OM in Grant funding
• Added over 80 positions since FY 13-14 GI- and
• Presented a balanced Trial Budget in March 2015
- 3 months prior to Charter requirements
CONTINUED ACCOMPLISHMENTS
Developed the Medical Marijuana Dispensaries (MMD) Enforcement Plan:
- 5 Police Officers & 1 Police Sergeant-$1.5M
- 2 Community Preservation Inspectors-$253k
- I Revenue & Contract Compliance Examiner-$125k
- I Assistant City Attorney & additional funding for contractual services-$252k
- In total, the City added over $2.OM in funding for the MMD Enforcement Plan
Conducted Community Budget Hearings & One -on -One meetings with
Councilmembers to seek input on the development of the FY 15-16 Budget
Adopted a balanced General Fund FY 15-16 Budget of $225.8M
Identified funding for increased employee compensation (2.5%)
No cuts to programs or services
INNOVATION & EFFICIENCIES
• Refinanced Police Department Jail and Water
Enterprise debt service to save millions in
financing costs ($10.5M)
• Installed new parking meters with improved
technology in the Downtown area
• Achieved cost recovery in Jail Operations
(approximately 31 % increase in per diem rate)
• Consolidated all public front counter services
to the 1 s1 floor of City Hall to improve customer
service experience
CITY COUNCIL MINUTES 10 AUGUST 18, 2015
INNOVATION 8 EFFICIENCIES
• Established the receivership program to assist
neighborhoods and allow for cost recovery of
incurred legal fees and staff costs
• Installed a 24-hour payment kiosk at City Hall
• Developed Online application for CDBG, ESG,
building permits and business license fees
• Developed the Information Technology
Assessment & Master Plan
CITY CHARTER REQUIREMENTS
(Santo Ana City Charter)
Sec. 609- Budget Appropriations (Year -End Balance). From the effective date
of the budget, the several amounts stated therein as proposed expenditures shall
be and become appropriated to the several offices, agencies, and departments
for the respective objectives and purposes therein specified as stated in an
appropriation ordinance. All appropriations shall lapse at the end of the fiscal year
to the extent that theyshall not have been expended or lawfully encumbered.
Sec. 609 -Budget Appropriations (Voting Requirements). At any meeting
after the adoption of the budget, the City Council may amend or
supplement the budget by motion adopted by the affirmative votes of at
least two-thirds (2/3) of the members so as to authorize the transfer of
unused balances appropriated for one purpose to another purpose, or to
appropriate available revenue not included in the budget.
FY 14-15 PROJECTED YEAR-END SURPLUS
Total General Fund
Current Year investments:
• Invested in our City workforce: Filled 95 positions
• Invested in our technological future: Completed IT
Assessment/began implementation
• Invested in our community's safety: Added 15 additional Police
Officers/developed MMD enforcement plan
• Invested in economic development: Continued retention &
support for major companies; made significant progress on the
Economic Development Strategic Plan
• Invested in customer service: consolidated all public front counter
services to the 10 floor/ installed a 24-hr payment
kiosk/developed online applications for CDBG, ESG, building
permits & business licenses
Current estimates for the
year-end balance / surplus is
approximately:
+$10,005,128
Total of approximately $25M
over two years
(More investments)
CITY COUNCIL MINUTES 11 AUGUST 18, 2015
,. Francisco Gutierrez
Executive Director -Finance and Management Services
V
ALLOCATION SCHEDULE
June 2015: End of the Fiscal Year
July 2015: The process of determining revenue & expenditure
accruals commences during the months of July through September
- All revenues received in July will be accrued back to the previous fiscal year (FY 14-15)
- All services rendered, outstanding invoices, & continuing expenses that should be recorded for FY
14-15 will be accrued back to the previous fiscal year
August 2015: Final determination of accrued revenues
- All revenues received in August will be accrued back to the previous fiscal year FY 14-15)
- Ex: The Board of Equalization releases the Sales Tax allocation for the months of May and June (FY
14-15)
ALLOCATION SCHEDULE
• September 2015:
Final determination of accrued expenses
Also, preliminary surplus amount determined
• October 2015: Adjustments are finalized and posted
Final Council Approval of Surplus Funds
• December 2015: Issuance of audit opinion
CITY COUNCIL MINUTES 12 AUGUST 18, 2015
SURPLUS - NEXT STEPS
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Jorge Garcia
Senior Management Assistant— City Manager's Office
21
COMMUNITY DEVELOPMENT AGENCY
•S�l
r
CITY COUNCIL MINUTES 13 AUGUST 18, 2015
CITY MANAGER'S OFFICE
Type of
scription
DeRequest
Provide for any needed gap funding for the Standard/McFadden lot
Additional
Explore opportunities for Willowick Golf Course
Revisit funding for deferred maintenance and capital projects through "the
Additional
percent of budget strategy" recommended by the City Manager that would
provide annual funding in the City budget
Additional
Pursuit of a homeless shelter
Council
Wellness Strategies- Signage for Plaza Calle Cuatro and Calle Cuatro Street
Action
Signs
PLANNING AND BUILDING AGENCY
Type of
Request
Requested
Description
Funding for completion of the General Plan within two years ($2 million)
Requested
Complete Metro East extension Grand to 5 FWY )$100k)
Requested
Development of a Branding and Visioning Concept $250k
24
RECREATION, PARKS AND COMMUNITY SERVICES
Type of
Request
Description
Requested
Would like staff to provide options to extend the bike trail from Bristol to the
River trail ($300k)
Requested
Ensure funding for Park maintenance with Riverview as an identified park
($96k)
Requested
Complete or finish Santiago Creek
Requested
Develop seven joint use agreements (SAUSD) to Include fields and
classrooms $500k to Initiate program (with a total target of $3 to $4 million)
Requested
Explore thetwoclay courts at Cabrillo tennis center
through ning in land (nnall
the adjoi
Would like to ensure that all parks receive some level of deferred
Requested
maintenance funding with the ultimate objective of providing a safe and
functional park
2s
2s
CITY COUNCIL MINUTES 14 AUGUST 18, 2015
RECREATION, PARKS AND COMMUNITY SERVICES, CONT'D
Type of
Request
I
Description
Requested
Identify parks that do not have restroom facilities and provide criteria for
including restrooms facilities
Requested
Development and Identification of City assets (land) far repurposing to
develop outdoor spaces where residents can gather $M
Consider community projects that require minimal space or cost development
Requested
(minimal staffing) such as skate parks, half -court basketball courts, and pocket
parks.
Additional
Would like to expand the number of kids participating in the Catalina Trip
program
Supportive of a Joint Use Program, however would like to limit support to a few
test locations and maximize the support based on need, assess the outcome,
Additional
and long term mutual obligations i.e. currently Segerstrom High School baseball
finds greater value in items such as recarpeting bat cage, backstop turf, and
dugouts vs a more costly addition of field lights ($2-3 million)
w
PUBLIC WORKS AGENCY, SANTA ANA POLICE DEPARTMENT, PSA
Type of
Request
Requested
Improved directional signage as well as enhanced monument signs at City
boundaries.
Additional
Evaluate civil service process to determine how best to expedite the hiring of
new staff
Requested
Ensure funds to support South Main efforts as well as providing for consistent
aesthetics in the areas of lamps, benches, trash receptacles, and archway
Additional
Supportive of the implementation of a body camera program ($1.3 million
over 5years)
Gerardo Mouet
fir I& R-"a°- Executive Dfrector-Recreation. Parks and Community Services
YA
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CITY COUNCIL MINUTES 15 AUGUST 18, 2015
FY 15-16 PARK IMPROVEMENT PLAN
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08l >,
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Funding the Unfunded
FY 15-16 PARK IMPROVEMENT PLAN
;v
• r
-
• Safety • •Key & • •Key &
Important Important
fbncliens • Preventolwaa
(Making Parks Maintenance
Work Better) (Wear & Tear
Challenges)
• $3.3 PA . $128 M • $765.000
FY 15.16 PARK IMPROVEMENT PLAN
BASIC- Safety First
AREA #a
By-,I:I:KIng Walkway
s ygoao
Bx Lillle King5ecurityt-c
s 50,ow
B3 Madizan5ecurityLts
s Sgaoo
AREA#a
Be Memorial ACWalk
$ 50poo
AREA#3
ea Fisher Security Lte
70,oaa
Ba Rive wCtflenov
3 Sa,o
B3 Riverview Parking Lot
s 46,aoo
By Santiago Bike Tall Rea. a 7o,000
B5 Santiago Security Lts
s 5%wo
B6 Santiago Play Equip.
s a30.00a
■■rr EXAMPLES
31
29
CITY COUNCIL MINUTES 16 AUGUST 18, 2015
FY 15-16 PARK IMPROVEMENT PLAN
EXAMPLES
BASIC- Safety First
AREA#4
By Bomo Koml Securhy Lu sapo,000 { ,
Bz Thomton Parking lot Ren.r s ap,aeo
83 Boma Kola) wa)kway Renovs ga,000
84 Kimm, 5eomy Ltg s Rogpoo
AREA#5
az Mgel Rest.. Renw. 5 So,000
AREA#6
By Centemwl H6Nscape s 5ao,poo
BZ Centemmal Security L. s 0,o,aop
B3 Heritage Secudty Lts s 5o,oao
34 Sams Anha Sec,LU s So,Roo
Bs Wlndsor$ec KyLts s 5o,aoo
%DYSC Field#z 5, Turf ;6co.eaa
5uhtatal syzR6poo
32
FY 15-16 PARK IMPROVEMENT PLAN
EXAMPLES
FUNCTIONAL -Making parks
work better �
F,k sxrePanesxxku xse,•m ' yk� —
Fa L 6PahienLL[< a xym
itl fdAbttClryfwrtlxl s yooap i _
mmalSMm FmI qw , �•
Fa MemMaIPtt. Cemn simx.oa- , - �' L - ^ tiT
r3 MemuW SMePeN a aWro+ IPi. t-� e •.
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s �.xyA-..xePmPertalamt xea000 I- R
a uyrt•PmRepinRaoemm a exa000 - -
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F, M MOMi,Sa ii kyma
w.«
Fa xawa SHmFpW tleck xSma
F5 Svm.ge9aerraHmwLq) 54 000
R Po a9^KWaxwaeLnduRa Smm
y nW WMwNCWP. • saves 33
FY 15-16 PARK IMPROVEMENT PLAN
FUNCTIONAL -Making parks EXAMPLES
work better
AREA#4
Fx 3emme Sedmpoolmn.
gaaa
Fx Bomo Ko2l Renzmm
Koo—
F3 Bomo Komi Badmthall Ct
s moaw
AREA#,
Fz EI Sa S..,Imnw,
s 2'.
Fx E=Cwrtrenov.
5 6,_
F3 Stadium Bleaelrermplae.
s x oo
F4 Stadium Sports LlgMing
ag_
FS Stod— Locker Bidg Renov.
sz,m000
FS AGUAimprommert CC
F6 RlI tyrtle PmpeM1y (Acg)
s 4000
AREA #6
Santa AnbzthakM.
zycao
mnS�Fa
Fz Guth—TennnCt
s
F3 WntlsorTennis Ct
s ,gam
uG000
Subtotals
zx,6rywro
31
CITY COUNCIL MINUTES 17 AUGUST 18, 2015
EXAMPLES
EXAMPLE
FY 15-16 PARK IMPROVEMENT PLAN
SUSTAINABLE -Meet wear and
tear challenges
• AREA#a
Sa Delhi Restroom renov.
s So.
52 Delhi Ct Resurfacing
s zo,000
S3 Delhi Parking lot res A..
s voo,000
• AREA#1
Sv Memorial Bleachers
s o50,Ooa
• AREA#B
Si Fisher Cabin/RR renov
s S,000
FY 15-16 PARK IMPROVEMENT PLAN
SUSTAINABLE - Meet wear and
tearchallenges
AREA #y
Si Benno Koral Parking Lot s yo,coo
Sa Jerome Play Equip/surfacs 40,000
S3 Jerome Garden Fence $ 20,000
AREA #5
Si Angel Courtrenovation s io,000
AREA #6
SLCentennial Site furniture s 5o,000
Se Cent. Cones Seats Ed #p seao,oeg
S3 Cent, Wrought Iron Fences So 000
Subtotal s765,000
Fred Mousav1pour
Executive Director- Public WofkS Agency
37
36
CITY COUNCIL MINUTES 18 AUGUST 18, 2015
IFY 15-16 Public Works Agency
CIP/Deferred Maintenance Bundles
4.O Mo 17.38M ;
• L Sah MaM4ty5anta M.a - L SMSA:$2M 1 5M5A: 53M
ISM5AI:$1M
2. SAfl'E 53M 2, SARTC$4.5
Total unfunded needs for FY 15-16 PWA Deferred Maintenance is $20.625M
1. Safe Mobility Santa Ana Ideal -$3M
Functional - $2M
• Substantially increase Basic - $1 M
safe mobility in all
areas of the City
• Reduce vehicle speeds''"x �
• Minimize collisions. i �•
patterns
• Achieve zero fatal
bike/pedestrian
collisions
STRATEGIC PLAN ALIGNMENT: Goal k5, Objective #6
2. SARTC Deferred Maintenance Ideal -$4.5M
Minimal upgrades since ronstruction in 1985 Functional -$3M
Basic - $2M
• Building Maintenance
$1.88M
• Safety/ Liability
$792K
• Exterior/Interior
$1.66M
• Signage/Wayfinding Current lst Floor Vacancy Rate: 76%
$170K Current Average Sq. Ft. lease rate: $1.67
Potential Sq. Ft. lease rate $2.75
STRATEGIC PLAN ALIGNMENT: Goal q3, Objective #4
Eli
39
40
CITY COUNCIL MINUTES 19 AUGUST 18, 2015
2. SARTC Goals
Ideal - $4.511,11
Functional - $311,11
Basic - $2M
✓ Landmark Regional Transportation Center
in O.C.
✓ Professionally Managed
✓ Attractive and Safe
✓ Full Occupancy
✓ Support Alternative Commuting Options
✓ Bike ShareStotion
✓ Zip Car
Attracting new tenants at current market rate
creates a potential annual revenue increase of
$420,000
Cbrrent Average Sq. Ft. lease mte: $1.67
Potential Sq. Ft. lease rate $2.75
STRATEGIC PLAN ALIGNMENT: Goal#3, Objective#4
3. Geospatial Information Systems - $22SK
Enhance Substandard Existing
GIs Program for a city our size
• Spatial Analysis of Citywide
Data
✓ Infrastructure/ROW Data
✓ City Facilities
✓ Census Data
✓ Zoning Information
✓ Permit Work
• Integration with Asset
Management System
STRATEGIC PIAN ALIGNMENT: Goal#6, Objective#1 °t
4. ASSET MANAGEMENT - $1.4M
Our Current Asset Tracking System
• Capture Infrastructure &
ROW Asset Data
✓ Attributes
✓ Location
✓ Condition
ASSET
• Essential for Citywide mAyAGexEnr
Operations
✓ Plan
✓ Budget
✓ Schedule
✓ Maintain/Repair/Replace
STRATEGIC PLAN ALIGNMENT: Goal #6, Objective #1
a3
CITY COUNCIL MINUTES 20 AUGUST 18, 2015
5. Reconstruct Residential Alley— Ideal -$1.5M
unctional - $7SOK
Basic - $0
General
Maintenance
Timely Delivery of
Services
• Property Value
Bad Conditions - Depleted - Zero Current Funding
• Aesthetics
STRATEGIC PLAN ALIGNMENT: Goal 116, Objective #1
6. STREET MEDIAN - $10M
• Water Conservation Project
✓ Citywide conversion of
street medians to drought
tolerant landscaping to
conserve water.
• High Priority Areas
✓ Gateways
✓ Destination Areas
✓ High Vehicle/Pedestrian
Volume Areas
• City Median Uniformity
✓ Additional funding to
convert remaining medians
STRATEGIC PLAN ALIGNMENT, Goal #5, objective #2
• Access to Properties
as
rw
'drip nrs e5
FY 15-16 PWA Deferred Maintenance Needs
P
EMM
AMO M
lusnpumOx
g
sek Meb111ty5anhe Ma
$3.0M
Multi -modal transportation safety features aimed at dutMg cogtdons massing
(SMM)
pNesMare and maids
The Depot (sAVR[)
$a.SM
Essential dekmed maintenance to attract and more quality businesses andtmsform
oefened Maintenance
sheMRTC Into a dommation location fortrayelers and the community
Improve data cepaure and quall , for use m project design, ascot managam<nb public
3
GIS Development
$225K
infmmmian, and planning; improve staff/Wblic intencoe(s) for shelf am"s and
publlcselfeene
Asset Management
Capturelnfrastructure and other rightof-way asset attributes, location, and condition
a
system
$1.4M
to detenlne to plan,budget, schedule, and perform effective and effident
malotenance
5
Reddentlal
$2.5M
Restore to Intended levelof-seMce and reduce potential fiabifty delays
Nstrura
gents
6
street Median
$WM
Water Censerva[lan Pm)ett— Additional fundIMmar $5 Million Caunol auNonsed
46
CITY COUNCIL MINUTES 21 AUGUST 18, 2015
Francisco Gutierrez
Executive Director -Finance and Management Services
U46t ,
47
FY 15-16 PWA DEFERRED MAINTENANCE PRIORITIZATION
• General Criteria for Deferred Maintenance consideration:
Safety
Liability
Functionality
• Priority 1: Facilities that have failing systems in which
replacements are imperative (i.e., roof restoration, chiller
replacements, ADA upgrades)
• Priority 2 Facility systems are functional but require additional
maintenance to keep the facility operational (i.e., HVAC system
repairs, rebuilding Air handlers)
• Priority 3 Facility systems are better than average condition, only
normal on -going maintenance required or the continuation of
existing projects (i.e., general repairs, phased out projects)
FY 15-16 DEFERRED MAINTENANCE PRIORITIES
Priority 1- Safety i Liability/ Function
a) Corporate Yard: Roof Restoration at PWA
Administration and Stores- $500K
b) Grand Central: Chiller Replacement- $450K
c) Train Station: $650k
• Air Handler Replacement Phase I
• Public restroom ADA upgrade
d) Vehicle Wash Facility- $1501K
• Recycles only 5%of the used water
• New system has the capacity to recycle up to70%of
the water
49
CITY COUNCIL MINUTES 22 AUGUST 18, 2015
FY 15-16 DEFERRED MAINTENANCE PRIORITIES
Priority 1- Safety I Liability/ Function
e) Police Department Jail: Domestic Water
Line -Phase I $150K
0 Ross Annex Carpet Replacement —
Phase l$75K
g) City Hall: Elevator Smoke Screen-
FY 15-16 DEFERRED MAINTENANCE PRIORITIES
Priority 1 - Continued Various City Facilities
other Projects/Def. Maintenance: S410k
• City Hall- Rebuild Air Handler 3 of
Newhope LihrarylJerome Center G MSouttlwest Senior Center/Corbin Center -Address deferred
maintenance to B%tend useful Oct
fyxiIM,
Same Ana Senior Center 3" St. - Replace HVAC Control System; Automate Interior Lighting:
ReplaceNpgrade Eleatic Panel -
Main Library- Install HVAC in Computer Lab; Rebuild 1 of MrHandler-
Ross AmcexParking - Improve illuminator, to increase vsaLtility,
El Salvador Center - Upgrade Exterior HVAC Security Enclosures (Liability)
$2,225.000 in total /or Priority 7 Projects
51
FY 15-16 DEFERRED MAINTENANCE PRIORITIES
Priority 2 Safety / Liability / Function
ai SARTC-$480k:
Asphalt Replacement
• HVAC Repairs -Phase 2
b) SAPD Administration
General Repairs-$335k:
• Fuel Tank Management System
upgrade
• Rebuild Air Handlers
• Replace Central Plant Circulation
Pumps
• Rebuild Compound Gate Operator
• Replace Hot Water Heater
• Replace Roll Up Door
52
CITY COUNCIL MINUTES 23 AUGUST 18, 2015
FY 15-16 DEFERRED MAINTENANCE PRIORITIES
Priority 2 -Safety / Liability / Function
C) SAPID Jail: General Repairs-$140K:
• Jail Kitchen -Replace compressor
system for walk-in freezers &
refrigerators
• Jail- Install Germicide in B Air
Handling Units
d) City Hall: Carpet Replacement- $110K
e)Ross Annex: Carpet Replacement —
Phase 2 $75K
0 City Hall: Elevator Smoke Screen — Phase
2 $45K
v
FY 15.16 DEFERRED MAINTENANCE PRIORITIES
j) Various Facilities/General Repairs-$345k:
Main Library - Rebuild 2 of 2 Air Handler
Main Library - Wet Seal North Facing Windows
Jerome Center- Replace Automated Lighting Control System
City Hall- Paint I It Floor Interior
Newhope Library - Paint Interior
McFadden Learning Center- Rebuild Air Handler
El Salvador Center- Paint Interior
Santa Ana Senior Center- Paint Interior
Southwest Senior Center Public Restrooms -Upgrade Restroom Fixtures
Annex- Replace Variable Speed Drives
Annex- Paint Interior
Santa Anita Center- Paint Interior
Corbin Center- Upgrade Kitchen Fixtures
$1,530,000 In Total for Priority 2 Prolects
FY 15-16 DEFERRED MAINTENANCE PRIORITIES
Priority 3 - safety / Liability / Function
a) Train Station: General Repairs
b) SAPD: General Repairs
c) Corp Yard - Fleet: Roof Restoration
d) Santa Ana Senior Center: Roof Restoration
e) Ross Annex: Replace 1 of 3 HVAC
f) City Hall: Paint and Carpet Phase 2
g) City Hall: Elevator Smoke Screen - Phase 3
h) City Hall: Rebuild Air Handler- Phase 3
i) Various Facilities: General Repairs
Approximately S3.2M Total
54
r
CITY COUNCIL MINUTES 24 AUGUST 18, 2015
VEHICLE REPLACEMENT NEEDS
FLEET SERVICES CURRENT VEHICLE / EQUIPMENT INVENTORY
• Total Inventory of City Vehicle/Equipment - 612
• 503 Vehicles with purchase price totaling $17.4 million
(Patrol Units/Maintenance Trucks/Sedans/other)
• 109 Non -vehicular Equipment with purchase price totaling
$1.2 million (Trailers/Generators/Chippers/other)
• Total value of inventory is $18.6 million
57
VEHICLE REPLACEMENT PRIORITY STRUCTURE
General Criteria to determine replacement:
Age of Equipment
43%of Vehicle and Equipment inventory is over le years old
Mileage
35 Vehicles currently have over 100,000 miles, which result in higher maintenance costs
Increasing Maintenance Costs
Safety
61%of the Clty's Vehicle and Equipment inventory meets criteria for
replacement
15.8%of the total is on the replacement list (97)
7.2%in bucket I
6.3%in bucket 2
2.3%in bucket 3
FY 2015-16 Replacement List -Criteria
Oldest vehicles w/highest mileage and maintenance costs
Highest level of safety concern
Departmental need/priority
Vehicles totaled or damaged beyond repair (average 3-5 Patrol Units per year)
2015-16 Replacement list includes 97 vehicles/equipment with a budget of $3 million
CITY COUNCIL MINUTES 25 AUGUST 18, 2015
FACTS & FIGURES
Inoperable Vehicles
Trailers/Chippers
Safety Issues
City averages 5-6 vehicles
per year that are totaled
or damaged beyond
repair
64% of non -vehicle
equipment was
purchased in the 1990's
and early 2000
- This equipment is
pvnr ly used by Public
Works & Parks &
Recreation
Of the 97 vehicles
identified for FY 15-16
71 are over 10 years aid
- 9 PD Motorcycles over 8
years aid
P
FACTS & FIGURES
97 vehicles on
the Replacement
List
Department
#of Veh.
Bucket#1
Bucket#2
Bucket#3
Finance Total
4
$ 56,000
$ 63,000
$
Parks & Rec Total
20
$ 68,000
$ 382,300
$ 93,000
Plan &Bldg Total
12
$ 109,000
$ 140,000
$ 84,000
Ponce Total
34
$ 823,000
$ 173,800
$ 124,000
Publie Works Total
27
$ 444,000
$ 240,900
$ 199,000
Total $ 1,s00,000 $ 1,000,000 $ 500,000
Total Vehicles 44 39 14
Assumptions/Criteria
BY[Fe1 Rl omeee li—1 ew/Tlsl—writ a9ea M.Im Gs[
HlgHert level Msshty[m v
v.s... 1. HI9HV 110 dMHp gedtW
V eMtle[ IMI wen lotalletl w Ja magetl Leymtl re W 4
8wkel AE VeM[lesw/MgX mlleagea Malm Call
Xl� level W [slaty em[em
W,ket" OeWrt[^ennl elalry br mM.--nu
ON f >✓v
Robert Cortez
Special Assistant to the City Manager
Roy Hernandez
President, Third Wave Corp.
6!B
cl
CITY COUNCIL MINUTES 26 AUGUST 18, 2015
Good Things Observed at the City
• IT Investments: Enterprise Resource
Planning, Enterprise Content
= Management & PD CAD/RMS
• Professional City staff: committed to
delivering exemplary services
• Management: a desire to fully
leverage IT / web -based technologies
•
(1 City Manager: an IT vision to enhance
customer service, reduce costs and
increase revenues
• Web Innovation: PD WIKI PDa web
knowledgebase & web -enabled HR
tools
62
Opportunities for Transformational Change
• IS Organization is not structured to
i f ` succeed or support City Strategy
i 7 Restructure IS organization to reflect a
progressive and responsive structure,
recruit a CTIO (Chief Technology
Innovation Officer)
• Limited human / financial resources
allocated for the IS organization
Adopt a formal budget support model for
IS and the IT Strategic Plan Roadmap
• A lack of IT best practices
Adopt the highest level of IT professional /
technical policies & practices
Opportunities for Transformational Change
• Outdated Computer Hardware (7 — 15
p year old Servers / PCs) & Software,
from years of deferred investment
Implement a formal and adequately
funded Technology Refresh Program
• City is not taking advantage Gov /
Online service delivery solutions
Adopt a commitment to become a leader
in E-Gov, Open Data & Transparency
• Lack vision, leadership & focus on
emerging technologies
CTIO & adopt emerging IT: Web, Mobile
Apps, Wi-Fi, Public/Private Partnerships
64
CITY COUNCIL MINUTES 27 AUGUST 18, 2015
Current state of IS Organizations
I—
r.In oFx+lms ! ' Applkawna
CemmlBl &qbn '.. AUeroeurpwl
,1PfJkalMi ikm ',.
women
Beaa Pxa name Mwwm.a
A ad tIgabrnmi OapaMIH
Existing IS organizational challenges:
1. No C10, visibility or identity
2. No economies of scale, higher IT costs
3. Fragmented expertise & services
4. Promotes technology silos
5. Staff confusion on technical support
6. Lack of standards, policies & practices
7. Limits leveraging emerging technologies
I,
Proposed centralized IS organization with CTIO
• Move IS out of basement
• Increase visibility
- ID web soktlons to improve
• Go from supporting systems
--
bus, es
salice delivery
to supporting people
Business Systems Innoranun
Promote the U. of new IT
• Establish best practices
Team
Assist IT Govemance
-,
- -
Committee
5,6
5,6
5,6
5,fc 5,6,
Project Infra-
Vrot
Security
user
Communication Apes: Dept.I
Manage. Crows. re
Services
Systems Enterprise
• IT P.Jd Data Centers
Securay of
PC deplaadeV
City Hbase and Enteryrise AM,
Management EndamesI
computing and
using,
Interco Support
• Change Dept.
network
Deekap wp,d
Telephone Lesson ERP, HRIS
Management Application
regaunces
Servke request
Systems CIS, Asset
• Performance Hostlngl
Standards,
management
Integrated take Management, BOMB
Measurement a...
procedures.
MI subpart
Response Dap, AM Support
• Standards, Networks
poticka, and
Web support
FI: U.Iky, Billing)
Procedures8 St ..... nd
Internal controls
Pdntemand
Treasury l Bounce
P.11I Backup
Information
multilundkn
Llcenm, PD. CAD
• W-FI
security hainirq
devkes
WAS, Video Surveil.,
J.11 System., PWA:
New fhrticwn,
T.T , Wbte,,
66
SCADA
Year 1 SL 2 ITSP Implementation Roadmap
atio
2 Do. Cards.6
3 Upgrade HPSeveroSo am 3
4 uPgrade Cwmnk nuaoona System 9
3 Promos Smart Phone. OG
B Provd. Mobik Devke✓olo. OG
T PenanalCornpumr Upgretles OG
S Provide Lecher, OG
B UFprade large Fermat&.area OG
10 Brunei. Budget Molookn 8
11 Morning d Bulgaria Panora, Atop a
12 1 Wonw CIP, Most Moog, PM Aad 8
17 use.0 uses Fmmd scores L
1B Publk Record Reemes Ape a
19 HR Ronule ECM9 E-Ps.-I Fou., B
20 On gm Buarce. License l Tax Apo 9
21 On as U1My BIIInrWiMr Usage APp 9
22 Flannl, A BUlMIrp Plan Crack Done 6
23 Fiwnw. Ruanho m/mNcim ECMs 8
loriorltization Criteria
Improved Staff
r r r
r
Productivity
r� �5���
Improved Customer
11=
Services
• Cost Savings
• Increased Revenue
• Reduced Risk
Fosters
Collaboration
upend: R.qulmmank6lFP � InuementatI I I I Onto, 67
CITY COUNCIL MINUTES 28 AUGUST 18, 2015
Year 3, 4 & 5 ITSP Implementation Roadmap
25
Personal Computer Upgrades
26
UHP Servers SOXware
27
Powers, Laptops
23
Upgrade Large 4annete
29
daMFormat
CIeMAgenda Management
30
HR
HRRecruitment Enhance.
32
ingCoiceov
COAe Voucher Program
Choicew
33
Perform dap,
online Perform. Review App
Inspection )rap
35
"
PC Permiding Process
l=
36
Personal Computer Upgrades
9
Upgad HP3 a 'Schware
30
Update Metal R l ng Hariw are
39
Onlaw Crime Reporting ripper
40
CDBGFunding WOW. App
41
Crane Customer 3erice Request App
4422
G eg ph I atom Systems
43
Personal Computer Upgrades
1 0Upg
d HP S er Software
OS
E p1B03 Par,1'me M9m1.
46
Finance, v meet W rke AM41
Lu ry PC R atl Ape
40 _.
Cif Attorney Ctract Management..
City-wide Benefits
OG
OG
OG
111111
OG
1
6
6
6
OG OG _. _�... ,11 1 I
OG HlllHll
11111
OG
OG 1
9
9 _
6 1�
Layenel: RequirementLRFP Nnplenl4nta H I H (klgoing
1 staff time savings g6
2 Business pmcesaimprovemem 85
3 ImpmwedprrkMo,mty and efficiency 45
4 Enhanced customer sai 43
5 Cost savngs 29
6 Beast use of staff time, high Value work 23
1 More accurate payroll 23
8 Accurate accounting l reporting 19
9 Reduced staff stress and frustration 18
10 Imp ewitransparency 11
• 90 different types of auantitative and au aIitative benefits were
identified by City staff In business process Improvement workshops.
• The "Top 10" are listed In this chart.
• Easy / fast access to information and better informed employees
wereti 11 and 12, respectively.
Enterprise Cost — Benefit Analysis
laid, Was y.BS3Y
a. S
al
a u/
�1
5 Year Investment: $ 8.95 M
Potential Benefits: $14.33 M
Every dollar will count and
have an impact; benefits will
exceed the investment.
A Compelling Business Case:
• Cost savings opportunities:
— Economies of scale in IT
investments
— Software maintenance costs
— Physical Asset Maintenance
Costs (Substructure)
— Cost savings in workflow
automation / paperless
processes
• Deferred expenses: operating
and staff costs
• Increased revenues: public
access / convenience to
services with e-commerce
10
69
68
CITY COUNCIL MINUTES 29 AUGUST 18, 2015
Next Steps
p • Adopt the 5-year ITSP
® Implementation Roadmap
a • Allocate IT funding model to
sustain the ITSP Roadmap
BBIEBING PENM''^- . First steps:
" - Recruit Chief Technology
_ - Innovation Officer
- Realign IS Department
- -Adopt IT Governance, Project
Management Office
- Proceed with Year 1 ITSP
Y Initiative implementation
Hassan Haghani
. I Executive Director- Planning and Building Agency
rz
What is a General Plan?
• A General Plan is the local government's long-term blueprint for
the community's vision of future growth
• Long-range constitution that sets forth all of the goals, policies,
and programs for the City to ensure successful accomplishment
of the City's vision
• Existing Santa Ana General Plan includes 16 Elements - last
comprehensive update 1982
CITY COUNCIL MINUTES 30 AUGUST 18, 2015
General Plan Update
Preliminary Budget Proposal
Staffing
Hourly /
Monthly
Annual Cost
(2c) Planning
.-
$23.64
$48,200
Techniclans (p/t)
Senior Planner-
$7,463
$160,000
(2x) Associate
$6,768
$290,000
Planners'
Total Annual Staff Cost
$498,200
2-Year Total Staff Cost
$996,400
Total Project Costs for 2 years (Staff +
$1,996,400
Consultants)
Total Project Budget:
$2,100,000
Project Timeline:
2- 3 Years
Annual Consultant Cost:
$500,000 (Estimated cost for mobility
and specialized studies)
74
Envisioning
Santa Ana
m
���,
r T f1
-^-
x9,nmMtllud
t.W.,
�1
6
�.r
ryp W
75
Metro East Overlav Area
I
16
CITY COUNCIL MINUTES 31 AUGUST 18, 2015
Use
East First Street
19
East First Street Study Process
• Review of existing overlay zone and study East First Street area
• Requires General Plan and Zoning Amendment
• Environmental analysis (estimated cost $100,000)
• Approximately 12-18 months
CITY COUNCIL MINUTES 32 AUGUST 18, 2015
Kelly Reenders
Exec utive Director -Community Development Agency
80
Developing Santa Ana's Brand
Municipal branding delivers economic prosperity, civic pride, and
support for your municipality. Branding withstands political scrutiny,
public debate, media questions, and the test of time. The
challenge is engaging the community, stakeholders and crafting a
clear positioning message that will resonate with external
audiences yet capture the municipality's diverse and unique
attributes.
- J
Developing Santa Ana's Brand
Engage a consultant
Costs: $75,000-$200,000
The typical product provided by branding companies
includes a logo, a slogan and a broader message or
narrative about a community, as well as a list of steps that
should be taken to help spread that story.
02
CITY COUNCIL MINUTES 33 AUGUST 18, 2015
Santa Ana's Brand
• Understanding our current/perceived • Vision
brond(s) • Mission
• Exploration • Authenticity
• Position • Character
• Values
• Community
-- -
I I
Developing Santa Ana's Brand
Next Steps:
• Designate Funding
• Release RFP
• Award Contract
• • ROW
�'' I. GRO 4 .
j� j I1
,:
Council discussion ensued.
• City Manager Cavazos, indicated that matter would be agendized on
September 15, 2015, for further consideration and consensus prior to
approval of appropriation adjustments in October, 2015.
• Councilmember Martinez, requested addition of following items: civic
engagement component and institutionalize voter participation programs;
economic development tax incentive program (perhaps twice a year);
economic strategic plan with branding; lowering fees as business incentive.
• Councilmember Benavides, concerned with list of needs throughout the City;
branding presents opportunity to promote the City; supports full funding for
branding for economic development; commented on capital improvement
projects implementation plan including strategy and funding set aside funds;
support skate park in Downtown.
• Mayor Pro Tern Sarmiento, emphasized needs throughout the City; staff
seeks direction; need to focus on projects that are investments and will
render results (return on investment); supports completion of General Plan
and branding to attract potential investors; Metro East Project presents good
CITY COUNCIL MINUTES 34 AUGUST 18, 2015
opportunity; supports funding of South Main Street Improvements - uniform
look such as Business Improvement District — good blend of residential and
commercial properties; supports skate park at Memorial Park and Downtown;
discuss opportunities at Willowick with City of Garden Grove; supports public
art and allocation of funds for place making projects.
• Councilmember Amezcua, opined that infrastructure improvements should
be'/2 of the funds and balance should be safety projects; supports feasibility
study for Santiago Creek, joint use projects with Santa Ana Unified School
District (SAUSD) to maximize space and benefit the youth in our community;
homeless shelter to be pursued in industrial zone.
• Councilmember Reyna, excited to invest in our community; supports ''/z of the
funds to infrastructure projects; civic engagement program to utilize
neighborhood leaders; add development of universal joint use agreement
with SAUSD to offer services, programs and improve low graduation rates.
• Mayor Pulido, supports projects that provide high return on investment such
as branding, Cabrillo Park Tennis Court improvements, tax incentives for
One Broadway Plaza, City Council to consider funding of projects similar to
Community Development Block Grant process; staff to consider all bonding
options; City streets rehab program needs to include industrial areas and
concrete streets (neighborhood associations to also develop shared cost
options); supports hiring of Deputy City Manager position; need to leverage
dollars and invest in youth such as Nicholas Academic Foundation; increase
Catalina trip; invest in technology for efficiency; '/2 marathon of Orange
County willing to join with the City go down civic center to Mater Dei High
School.
• Councilmember Martinez, expressed supports for Mayor Pro Tern Sarmiento
items; supports community garden at Senior Center, investment in
technology with 5 year implementation plan, mobility plan, infrastructure
improvements, asset management, GIS system, Wellness Corridor and Calle
Cuatro re -naming; proposed 10% capital improvements reserve policy; need
to commit funds for homeless shelter; SARTC to offer multi modal vision;
zoning plan to be updated and business friendly policies; need to hire Deputy
City Manager; supports One Broadway Plaza as economic development
project and joint use agreements; City needs to address unfunded liability.
• Mayor Pro Tern Sarmiento, thanked staff for content of presentation;
supports grant funding for body cameras; staff to provide policy on one-time
expenses such as branding in comparison skate parks have on -going
operational and staff expenses.
• City Manager Cavazos, noted that continuation funds will be included in
future base budgets; feedback needed on priorities to develop proposal;
thanked City Council for adopting reserve policy and allowing $45 million in
reserves; supports homeless shelter; noted that some joint use agreements
have been in place for many years, but expanding programs will require
shared maintenance costs.
• Councilmember Amezcua, agrees that joint use agreements need to share
maintenance costs with SAUSD.
• Councilmember Benavides, supports branding, body cameras, joint use
agreements, business friendly policies, and funding opportunities such as tax
CITY COUNCIL MINUTES 35 AUGUST 18, 2015
breaks — investment in the City; supports senior center improvements;
homeless programs, SARTC improvements, wellness signage and Calle
Cuatro; presentation material will be used as planning tool for budget
purposes.
• Councilmember Reyna, supports joint use agreements — need to maximize
use of 64 school facilities, currently only 7 agreements; proposed
development of universal joint use agreement.
• Mayor Pulido, suggested categorization of joint use agreement to accelerate
approval and implementation process.
• Councilmember Amezcua, suggested the use of incentives for teachers to
use their classrooms.
• Mayor Pulido, staff to develop prioritization list with options for City Council
consideration.
ADJOURNED- 7:45 p.m. - The next meeting of the City Council is scheduled for
Tuesday, September 1, 2015 at 5:00 p.m. for the Closed Session Meeting
immediately followed by the Regular Open Business Meeting at 5:45 p.m.
in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California
Adjourn In Memory of
Maria Consuelo Tinajero
Maria Huizar,
Clerk of the Council
FUTURE AGENDA ITEMS
• Mater Dei High School Parking Structure and School Expansion Project
• Community Engagement Plan
CITY COUNCIL MINUTES 36 AUGUST 18, 2015