HomeMy WebLinkAbout22C - SPEC - FIRE ALARMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 15, 2015
TITLE:
CONTRACT AWARD TO
SIMPLEXGRINNELL FOR FIRE ALARM
SYSTEM CONTROL PANEL
REPLACEMENT (SPEC. NO. 15 -022)
(STRATEGI P AN NO. 6, 1C)
CITY MANAGER
RECOMMENDED ACTION
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❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment to SimplexGrinnell for fire alarm system control
panel replacement at the City's Corporate Yaro in an amount not to exceed $45,000, subject to
non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Building Maintenance Division oversees the fire
alarm systems serving all City facilities. The fire alarm system that serves the Public Works
Administration, Fleet Services and Central Stores buildings located at the City's Corporate Yard
is approximately twenty -one years old and has become unreliable. Additionally, repair parts
necessary to maintain the system are obsolete. Approval of this contract will provide for the
replacement of the original fire alarm system and enhance security and safety at the City
Corporate Yard for the general public and City staff.
The notice soliciting bids was advertised on March 16, 2015, on the City's online bid
management and publication system. A summary of the solicitations and bids received is as
follows:
45 Vendors notified
1 Santa Ana vendor notified
8 Vendors attended the job walk
4 Proposals received
0 Proposals received from Santa Ana vendors
Bids were received, opened on April 9, 2015, and evaluated (Exhibit 1). The bid received from
SimplexGrinnell is responsive to the specifications and meets the City's requirements. The
contract amount includes $5,000 contingency amount to allow for unanticipated expenses.
22C -1
Contract Award for Fire Alarm Control Panel Replacement
September 15, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the city's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $45,000 are available in FY 2015 -16 Finance and Management Services
Building Maintenance account (07310100- 66200).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
JA/sp
Exhibits: 1. Abstract of Bids
22Ci -2
ABSTRACT OF BIDS
FIRE ALARM SYSTEM CONTROL PANEL REPLACEMENT (15 -022)
EXHIBIT 1
22C -3
A -Tech
Am -Tec Total
Golden Phoenix
Bidder
Systems
Security, Inc.
Construction Co.
SimplexGrinnell, LP
Hacienda
Location
Heights
Chino
Pasadena
Santa Fe Springs
Terms
Net 30
Net 30
Net 30
Net 30
Total
$85,322.00
$46,066.09
$113,000.00
$39,983.00
EXHIBIT 1
22C -3
22C -4