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Home My WebLink About22D - SPEC - FENCING REPAIRSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2015 TITLE: CONTRACTS AWARD FOR FENCING CONSTRUCTION, MAINTENANCE AND REPAIRS (SPEC NO. 15 -064) (STRATEGIC PLAN NO. 6, 1B) h C®/`f. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: I:1; 2i] /lam ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO I�I��il11UIT�:7 Award contracts for fencing construction, maintenance & repairs for a one -year period expiring September 30, 2016, with provisions for three one -year renewals exercisable by the City Manager, in an annual amount not to exceed $100,000, subject to non - substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location Quality Fence Company Paramount Hillsborough Fence Company La Mirada Real Estate Consulting Santa Ana DISCUSSION The Parks, Recreation and Community Services Agency General Maintenance Division maintains over 42 parks that have fencing as enclosures for sport courts and fields, pools and property lines. Due to the heavy use of the facilities, fences are in constant need of repairs and replacement. Over the last few years many fence projects were put on hold due to the downturn in the economy. Recent budget revitalization will allow staff to address deferred fence maintenance and repairs. The notice inviting bids was advertised on June 6, 2015, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 12 Vendors were notified 2 Santa Ana vendors were notified 5 Vendors downloaded the bid packet 4 Bids received 1 Bid received from a Santa Ana vendor 2213-1 Contracts Award for Fencing Construction Maintenance and Repairs September 15, 2015 Page 2 Bids were opened on July 16, 2015, and evaluated (Exhibit 1). The bids received from the recommended vendors, including a Santa Ana vendor, are responsive to the specifications and meet the City's requirements. Staff recommends awarding contracts to the three lowest bidders to allow for competitive quotes on future jobs. STRATEGIC PLAN ALIGNMENT Approval of this item allow Objective #1 (Establish and (Equitably maintain existing clean, safe and aestheticall y FISCAL IMPACT s the City to meet Goal #6 Co maintain a Community Investment streets and associated assets in pleasing for all users). mmunity Facilities & Infrastructure, Plan for all City assets), Strategy B a state of good repair so they are Funds in the amount of $100,000 are available in FY 2015 -16, and if annual options are renewed will be budgeted in FY 2016 -2017, FY 2017 -2018 and FY 2018 -19, in the following amounts and accounts: • $50,000 in the Park Maintenance account (01113250- 62320) • $25,000 in the Facilities Maintenance account (01113260- 62320) • $25,000 in the Park Improvements account (05113263- 62320) y Lu-2 ^L C Gerardo Mouet Executive Directo Parks, Recreation and Community Services Agency FA /DS /sp Exhibit: 1. Abstract of Bids APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency 22D -2 ABSTRACT OF BIDS IFB 15 -064 — FENCING CONSTRUCTION, MAINTENANCE & REPAIR SERVICES Item Description Quality Fence Hillsborough Alcorn Fence Real Estate No. Company Fence Co. Company Consulting la. Stretch and re -tie existing Carson -type galvanized fabric chain link fencing. 3ft high or less $ 1.750.00 $ 1.360.00 $ 5,625.00 $ 4.023.00 1b Stretch and re -tie existing Carson -type galvanized fabric chain link fencing. 4ft — Eft high $ 3.440.00 $ 1.400.00 $ 8,125.00 $ 4,260.00 2a. Furnish and install new Carson -type galvanized posts and caps. 3ft post & cap 2 -1/2" — 3" diameter $ 4.000.00 $ 6.658.00 $ 22 000.00 $ 2,498.00 2b Furnish and install new Carson -type galvanized posts and caps. 4ft post & cap 2-1/2" — 3" diameter $ 4.750.00 $ 7.105.70 $ 22 350.00 $ 2,780.00 2c Furnish and install new Carson -type galvanized posts and caps. Eft post & cap 2-1/2"— 3" diameter $ 8.250.00 $ 8.015.50 $ 23 250.00 $ 3,316. 0 Furnish and install new Carson -type galvanized top rail & 3. line caps, and secure fabric. Top rail 1 -5/8" diameter x 10ft lengths $ 3.440.00 $ 4.300.00 $ 5 000.00 $ 3,280.00 Furnish and install new Carson -type galvanized bottom & 4. brace rail with end raps, and secure fabric. Bottom & brace rail 1 -5/8" diameter x 10ft lengths $ 3.940.00 $ 3.467.00 $ 5,750.00 $ 2,720.00 Furnish and install new Carson -type galvanized fabric, 9- 5a. gauge with knuckled finish top & bottom, to existing posts and rails, and secure fabric. 3ft high — 2" mesh fence fabric $ 3.000.00 $ 4.734.50 $ 11 000.00 $ 3,065.00 Furnish and install new Carson -type galvanized fabric, 9- 5b. gauge with knuckled finish top & bottom, to existing posts and rails, and secure fabric. 4ft high — 2" mesh fence fabric $ 3.500.00 $ 6.205.00 $ 11 500.00 $ 3,714.00 Furnish and install new Carson -type galvanized fabric, 9- 5c. gauge with knuckled finish top & bottom, to existing posts and rails, and secure fabric. 3ft high — 2" mesh fence fabric $ 6.000.00 $ 7,200.00 $ 12 500.00 $ 5,043.00 Furnish and install new Carson -type galvanized gate with 6. hinges and industrial type cargo latch. Single Gate — 6ft x4ft $ 780.00 $ 750.00 $ 1800.00 $ 607.00 7 Furnish and install new Carson -type galvanized 7 -gauge bottom tension wire, with 9 -gauge hog rings. $ 450.00 $ 2.600.00 $ 3 750.00 $ 830.00 Labor and materials to remove existing chain link fabric, 8a. posts and concrete footings to a legal disposal site. Eft high or less $ 1.940.00 $ 5.800.00 $ 8,250.00 $ 2,500.00 Labor and materials to remove existing chain link fabric, 8b. posts and concrete footings to a legal disposal site. 8ft — 10ft high $ 2.440.00 $ 6.100.00 $ 10 000.00 $ 2,500.00 9 Labor and materials to construct a wall using standard size cinder - blocks capped, without pilasters. $ 4.600.00 $ NO BID $ 34 000.00 $ 8,430.00 Labor and materials to construct a decorative wrought iron 10 fence, 6ft high x 5911: long in the same as depicted in Exhibit 1 of the bid solicitation and meeting local code requirements. $ 4.000.00 $ 5.790.00 $ 9,300.00 $ 4,270.00 Furnish and install metal privacy slats in a Carson -type 11. fence, 6ft high x 50ft long, and meeting local code requirements. $ 2.250.00 $ NO BID $ ==A4Q"0A $ 2.554.00... Total Lowest Price items EXHIBIT 1 22D -3 2 22D -4